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Home My WebLink AboutC-1711 - Architectural services for Utilities Service Yard at 16th Street Reservoira a CITY OF NEWPORT BEACH TO: FINANCE DIRECTOR FROM: City Clerk SUBJECT: Contract No. 1711 Description of Contract for CALIFORNIA City Han 3300 W. Newport Blvd Area C,,de 714 673 -2110 DATE July 31, 1975 Service Yard at 16th St. Reservoir Authorized by Resolution No. 8563 , adopted on 7 -28 -75 Effective date of Contract July 29, 1975 Contract with Ficker Architects Address 610 Newport Center Drive Newport Beach, CA Amount of Contract see agreement City Clefk 0 0 July 31, 1975 Public Works Department Agreement for Professional Architectural Services - Utilities Service Yard building C -1711 Enclosed are two fully executed copies of subject agreement with the Ficker Architects. Please forward one copy to the architects and retain one copy for your files. This agreement was authorized by the City Council on July 28, 1975 by the adoption of Resolution No. 8563. Laura Lagios City Clerk LL:swk enc. • f ARCHITECTURAL SERVICES AGREEMENT (Ficker Architects - Utilities Service Yard) THIS AGREEMENT is made and entered into this a q ve day of ,I,) L j, 1975 by and between the CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as "CITY ", and FICKER ARCHITECTS, hereinafter referred to as "ARCHITECT ". W I T N E S S E T H: WHEREAS, City intends to construct a new Utilities Service Yard; and WHEREAS, Architect has submitted a proposal to City to perform the architectural services in connection with the construction of the Utilities Service Yard; and WHEREAS, City desires to accept Architect's proposal, NOW, THEREFORE, in consideration of the foregoing, the parties hereto agree as follows: I. General A. City engages Architect to perform the services hereinafter described and agrees to compensate Architect as herein provided; B. Architect agrees to perform the subject archi- tectural services on the terms and conditions hereinafter set forth. II. Services to be performed by Architect. Architect shall perform services under this agree- ment in the following phases: A. The preliminary design development phase which shall include the following: 1. Investigation and conferences with the City staff to determine all requirements and limitations; 2. Refinement of design to the satisfaction of all parties; 3. Preparation of preliminary drawings, 9 0 specifications, project budget and schedule. This will include outline, structural, mechanical and electrical design; B. The final design and construction document phase which shall include the following: 1. Preparation of complete construction drawings and specifications that will include architectural, structural, mechanical and electrical work; 2. Preparation of a final cost estimate based on projected costs at time of contract award; 3. One set of final drawings on mylar film, size 22" by 34" and one set of the technical pro- visions of the specifications typed on white bond paper. C. Bidding or negotiation phase which shall include the response by Architect to request for information during bidding or negotiation; D. Construction phase which shall include the following: 1. Response by Architect to requests for information during construction; 2. On -site inspections from time -to -time as construction proceeds. II. Services to be performed by City A. Preparation of master parking plan; B. Obtaining a permit for the project from the California Coastal Zone Conservation Commission; C. Furnishing a soils report; site; D. Furnishing topographical survey of the building E. Landscape design; F. Timely review and approval of work submitted by Architect G. Preparation of legal responsibilities section -2- 1 • 0 specifications; H. Reproducing and assembling contract documents; I. Construction supervision; J. Selection of carpets, drapes and movable furnishings. K. Pay building permit fees, if any. IV. Ownership of Project Documents Original drawings, reports, maps, notes and other documents shall become the property of the City and may be reproduced and utilized as deemed necessary by the Director of Public Works. V. Right of Termination. City reserves the right to terminate this agreement at any time by giving Architect three (3) days' prior written notice. Notice shall be deemed served upon deposit in United States Mail, postage prepaid, addressed to any of Architect's offices. In the event of termina- tion due to the fault of Architect, City shall be relieved of any obligation to compensate Architect. If this agreement is terminated for any reason other than fault of Architect, City agrees to compensate Architect for the actual services performed up to the effective date of the notice of termination, on the basis of the fee schedule contained herein. VI. Completion of Final Design All plans and other documents for the project shall be submitted to the Public Works Director of City for final approval. VII. Fee Schedule and Payment A. In consideration of the performance of the above described architectural services, City hereby agrees to pay Architect the following amounts for each of the separate phases under this Agreement. In no event shall said amount be greater than Eighteen Thousand Five -3- I ii 0 0 Hundred Dollars ($18,500.00); 1. The maximum amount to be paid during the preliminary design development phase is Six Thousand Five Hundred Dollars ($6,500.00); 2. The aggregate amount including the above Six Thousand Five Hundred Dollars ($6,500.00) to be paid during the final design and construction documents phase is Sixteen Thousand Dollars ($16,000.00); 3. The maximum amount to be paid during the bidding or negotiation phase shall be One Thousand Dollars ($1,000.00). In the event the City Council does not authorize a call for bids, this fee will not be paid to Architect. 4. The maximum amount to be paid during the construction phase shall be One Thousand Five Hundred Dollars ($1,500.00). In the event a construction contract is not awarded this fee will not be paid to Architect. B. The contract amount shall be paid to Architect as follows: Monthly partial payments shall be based on the amount earned each month as determined by the fee schedule attached hereto and incorporated herein by this reference and marked Exhibit "A ". VIII. Hold Harmless. Architect shall indemnify and hold harmless City its officers, employees and agents from any damage or liability arising from any errors, omissions, negli- gence or other wrongful acts performed by Architect in performance of this agreement. IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the date and year first above written. R T . , - CITY OF NEWPORT BEACH �. . /�I A. -i' FI C TS By Paul J. Ruffi , AAA. -d- Hourly Rates: 1. Principal Architects $40.00 /hr 2. Executive Architect /Planner 35.00 /hr 3. Project Architect 32.00 /hr 4. Senior Planner Designer 32.00 /hr 5. Intermediate Planner Designer 27.00 /hr 6. Job Captain 25.00 /hr 7. Senior Draftsman 24.00 /hr 8. Intermediate Draftsman 23.00 1hr, 9. Junior Draftsman 21.00 /hr HOURLY RATES QUOTED ABOVE ARE DEEMED TO INCLUDE ARCHITECT'S OVERHEAD COST SUCH AS: CHECK PRINTS, POSTAGE, AND MILEAGE. EXHIBIT "A" • RESOLUTION NO. R5j 5 3• J'J L 2 8 1975 A RESOLUTION OF THE CITY COUNCIL OF THE CITY By the CITY COUNCIL OF NEWPORT BEACH AUTHORIZING THE MAYOR AND CITY CITY, W *WSM OT 411 ACH CLERK TO EXECUTE AN ARCHITECTURAL SERVICES AGREEMENT BETWEEN THE CITY OF NEWPORT BEACH AND FICKER ARCHITECTS IN CONNECTION WITH THE PROPOSED UTILITIES SERVICE YARD WHEREAS, there has been presented to the City Council of the City of Newport Beach a certain architectural services agreement between the City of Newport Beach and Ficker Architects in connection with the proposed utilities service yard; and WHEREAS, the City Council has considered the terms and conditions of said agreement and found them to be fair and i equitable, and in the best interests of the City; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that said agreement above described is approved, and the Mayor and City Clerk are hereby authorized and directed to execute the same on behalf of the City of Newport Beach. ADOPTED this 28th day of July , 1975. ATTEST: City Clerk DDO /bc 7/22/75