Loading...
HomeMy WebLinkAboutC-1760 - Addition to Marine Department BuildingJuly 26, 1976 By ;;. :::ii r `':) : it ::.. CITY COUNCIL AGENDA ITEM NO. H -9 TO: CITY COUNCIL FROM: Public Works Department SUBJECT: ADDITION TO MARINE DEPARTMENT BUILDING (CONTRACT NO. 1760) RECOMMENDATIONS: Accept the work. 2. Authorize the City Clerk to file a notice of completion, and to release the bonds 35 days after the notice of completion has been filed. 3. Withhold the sum of $863 from the contractor's final retention until the drapes are installed. DISCUSSION: On February 23, 1976 the City Council awarded the contract to Coy Atkins for the price of $42,000. The contract date of completion was July 2, 1976. The addition was substantially completed by June 30, 1976. There has been a delay in obtaining the material for the drapes. The contractor is confident that the drapes will be installed before the final retention is due. The price bid for carpets and drapes together was $863. The contractor has suggested that the City accept the contract, but withhold a sum of up to $1200 from the final payment until the drapes are installed. With the exception of the drapes and several minor items that are being taken care of, the work has been completed to the satis- faction of the City staff. The contract cost is as follows: Original contract Change Orders No. 1 Rearrange windows No. 2 Relocate telephone equipment and construct metal return air ducts No. 3 Revise drywall in garage ceiling and relocate light fixtures Total extra work Final Contract Architect's estimate The architect was Kermit Dorius & Associates / Joseph ,T. Devlin \ J'Public k Director �/ KLP:hh $ 446.00 463.45 258.00 $1,167.45 $42,000.00 $43,167.45 43,700.00 of Corona del Mar. ri n a TO: FROM: SUBJECT: February 23, 1976 CITY COUNCIL AGENDA ITEM NO. H -2 (c) CITY COUNCIL Public Works Department ADDITION TO MARINE DEPARTMENT BUILDING (CONTRACT 1760) RECOMMENDATION: Adopt a resolution awarding contract No. 1760 to Coy Atkins for $42,000.00 and authorizing the Mayor and the City Clerk to execute the contract. DISCUSSION: On February 12, 1976 at 10:30 A.M. 5 bids were received and opened in the office of the City Clerk for the construction of an addition to the Marine Department building. Bidder Bid 1. Coy Atkins, Fountain Valley $42,000.00 2. Bayside Builders, Huntington Beach 45,394.00 3. James P. Reid, Irvine 53,500.00 4. South Coast Construction Co., Inc., Costa Mesa 53,899.00 5. Gentosi Bros., Costa Mesa 55,621.00 The low bid is 3.9% under the architect's estimate of $43,700. Coy Atkins has recently gone into business after having spent the previous seven years as building superintendent for three different building contractors. He is properly licensed, and a check with Mr. Atkins' references indicate that he is qualified to carry out the work. The project consists of two parts: 1. 1344 square feet of office space above the existing garage. 2. 90 square feet of additional locker room on the first floor, and 90 square feet of office space above on the second floor. The proposal was set up so that all of the work shown in the bid documents could be done for a lump sum price. The bids were compared based on the price bid for the complete project. The proposal also contains four deductive items. Because the bids are within the proposed budget, it is recommended that these items not be deducted from the contract. MW Construct complete building addition Cost $42,000.00 February 23, 1976 Subject: Addition to Marine Department Building (Contract 1760) Page 2 Deductive Items Cost a. First floor locker room and office above - $2,607.00 b. Built in cabinets - 2,120.00 c. Carpets and drapes - 863.00 d. Paint exterior stucco - 583.00 Project Budget Contract $42,000.00 Architect's fee 7,620.00 Contingencies 1,680.00 Total $51,300.00 Appropriation (Acct. 02- 2895 -084) 53,000.00 The architect was Kermit Dorius & Associates of Corona del Mar. A Coastal Zone Conservation Commission permit has been obtained. The estimated date of completion is July 9, 1976. A set of plans will be on display in the Council Chambers. Joseph T. evlin Public Wor s Director KLP:hh RESOLUTION NO. 8 71 0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AWARDING A CONTRACT TO COY ATKINS, FOUNTAIN VALLEY, IN CONNECTION WITH THE ADDITION TO THE MARINE DEPARTMENT BUILDING, CONTRACT NO. 1760 WHEREAS, pursuant to the notice inviting bids for work in connection with the addition to the Marine Department Building, in accordance with the plans and specifications heretofore adopted, bids were received on the 12th day of February, 1976, and publicly opened and declared; and WHEREAS, it appears that the lowest responsible bidder therefore is Coy Atkins, Fountain Valley; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that the bid of Coy Atkins, Fountain Valley, for the work in the amount of $42,000 be accepted, and that the contract for the described work be awarded to said bidder; BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby authorized and directed to execute a contract in accordance with the specifications, bid and this award on behalf of the City of Newport Beach, and that the City Clerk be directed to furnish an executed copy to the successful bidder. ATTEST: City Cl ADOPTED this 23rd day of February 1976. DDO /bc 2/18/76 LVN. ,orCa kRGA1 HX CITY OF NEWPORT BEACH, CALIFORNIA NOTICE INVITING BIDS SEALED BIDS will be received at the office of the City Clerk, City Hall, Newport,Beach, California, until-'VW a.m, on the 12th day of Feb*ry; 1976, at which time they will be opened and read, ftpr performing work as ibllows TO MARINE Bids must be submitted *dn the proposal form, attached- with the contract doeomentg'furnished by the.PUblic Works' Department. The additional. copy of the proposal form is to be retained by the bidder for his records. Each bid must be accompanied by cash, certified check or Bidder's Bond, made payable to the City of Newport Beach, for an amount equal to at least 10 percent of the amount bid. The title. of the project and the words "SEALED BID" shall be clearly marked on the outside of the envelope containing the bid. The contract documents that must be completed, exe- cuted, and returned in the sealed bid are: A. Proposal B. Designation of Subcontractors C. Bidder's Bond D. Non - collusion Affidavit E. Statement of Financial Responsibility F. Technical Ability and Experience References These documents shall be affixed with the signature and titles of the persons signing on behalf of the bidder. For corporations, the signatures of the PRESIDENT or VICE PRESIDENT and SECRETARY or ASSISTANT SEC- RETARY are required and the CORPORATE SEAL shall be affixed to all documents requiring signatures. In the case of a Partnership, the signature of at least one general partner is required. No bids will be accepted from a contractor who has not been licensed in accordance with the provisions of Chapter 9, Division III.of the Business and Professions' Code. The contractor. shall state his license number and classification In the proposal. One set of plans and contract documents, including special provisions, may be obtained at the Public Works Department, City Hall, Newport Beach, California, at no cost to licensed, contractors. It is requested that the plans and contract,documents be returned within 2-weeks after bid opening. The City has adopted the STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION (1973 Edition) as prepared by the Southern California Chapters of the Amer- ican Public Works Association and the Associated General Contractors of America. Copies may be obtained from Building News, Inc., 3055 Overland Avenue, Los Angeles, California 90034, (213) 870 -9871. The City has adopted Standard Special Provisions and Standard Drawings. Copies of these are available at the Public Works Department at a cost of $5.00 per set'. A standard "Certificate of Insurance for Contract Work for City" form has been adopted by the City. This form is the only certificate of insurance acceptable to the City. The successful low bidder will be required to complete this form upon award of the contract. . For any required bonds, the company issuing Bid Bonds, Labor and Material Bonds, and Faithful Performance. Bonds must be an insurance company or surety company licensed by the State of California. The companies must also have a current General Policy Holders Rating of A or better; and a Financial Rating of at least AAA as per the latest edition of Best's Key Rating Guide (Prop- erty - Liability). In accordance with the provisions of Article 2, Chapter 1, Part 7 of the California Labor Code (Sections 1770 at seq.), the City Council of the City of Newport Beach has ascer- tained the general prevailing rate of per diem wages in the locality in which the work is to be performed for each craft, classification, or type of workman or mechanic needed to execute the contract and "has set forth these. items in Resolution No. 8090, adopted September 10, 1973. A copy of said resolution is available In the office of the City Clerk. All parties to the contract shall be governed by all provisions of the California Labor Code relating to prevailing wage rates (Sections 1770 -1781 inclusive). The City reserves the right to reject any or.all.bids and to waive any informality in such bids. LAURA LAGIOS, CITY CLERK CITY OF NEWPORT BEAM CALIPORI'iIA Publish: Jan. 29, 1976, in the Newport Harbor Ensign. Ac. a-� i J - BX awr t+ R " v.'rs Illy TO: CITY COUNCIL FROM: Public Works Department January 26, 1976 CITY COUNCIL AGENDA ITEM NO. G -5 SUBJECT: ADDITION TO MARINE DEPARTMENT BUILDING (CONTRACT NO. 1760) RECOMMENDATIONS: 1. Approve the plans, specifications, and estimate. 2. Authorize the City Clerk to advertise for bids to be opened at 10:30 A.M. on February 12, 1976. DISCUSSION: On October 28, 1975, the city entered into an agreement with Kermit Dorius and Associates, Architects, to prepare plans, specifications, and an estimate for an addition to the Marine Department Building. In the 1975 -76 budget an appropriation of $53,000 has been included to cover the cost of architectural services and the proposed building contract. The project consists of two parts: 1. 1344 square feet of office space above the existing garage. 2. 90 square feet of additional locker room on the first floor, and 90 square feet of office space above on the second floor. The project estimate is as follows: Construction Cost (basic addition above garage) $34,500 Deductible Items: a. First -floor locker room and office above 3,600 b. Built -in cabinets 1,400 c. Carpets and drapes 2,600 d. Painting exterior stucco 1,600 Subtotal Contract $43,700 Contingencies $ 1,680 Architect's Fee 7,620 TOTAL $53,000 A Coastal Zone Conservation Commission permit has been obtained. The estimated date of completion is July 9, 1976. A set of plans will be on display in the Council Chambers. January 26, 1976 Subject: Addition to Marine Department Building (Contract No. 1760) Page 2 It should be pointed out that the beach in front of the existing Marine Department Building has experienced severe erosion since the construc- tion of the rock groins in West Newport. In an effort to cope with the problem, the city has constructed temporary protection for the building, and has re- quested both the County of Orange and the U.S. Corps of Engineers to investi- gate long -range protection for the area. eph T. )Devlin lic orks Director I P:jd OCT 2 8 1975 October 28, 1975 By }he CITY COUNCIL ITEM NOUNC iL 2 (EcN)DA CITY OF MG— W"144T Q"CH TO: CITY COUNCIL FROM: Public Works Department SUBJECT: AGREEMENT FOR PROFESSIONAL ARCHITECTURAL SERVICES -- ADDITION TO MARINE BUILDING RECOMMENDATION: Adopt a resolution authorizing the Mayor and the City Clerk to exe- cute the subject agreement with Kermit Dorius and Associates to prepare plans and specifications for the subject project. DISCUSSION: Included in the 1975 -76 budget is $53,000 for the construction of an addition to the Marine Department Building at the Newport pier. The project consists of two parts: Part 1 - Second -story addition above garages consisting of office, conference and storage areas. Part 2 - Locker room extension to first floor with equivalent space extension on second floor. A proposal has been received from Kermit Dorius and Associates to prepare plans and specifications for the proposed new addition. The major services to be performed by the architect are: I. Preliminary Design Development Phase A. Conference with City staff to determine all requirements and limitations. B. Refinement of design to satisfaction of all parties. C. Preparation of preliminary drawings, specifications, project budget and schedule. This will include outline, structural, mechanical and electrical design. II. Final Design and Contrast Documents A. Preparation of complete construction drawings and speci- fications. B. Preparation of final cost estimate. October 28, 1975 Subject: Agreement for Professional Architectural Services- - Addition to Marine Building Page 2 C. Response by architect to requests for information during construction, bidding, or negotiation. III. Construction Phase A. Response by architect to requests for information during construction. B. On -site inspections from time -to -time a� construction proceeds. Compensation is based on standard hourly rates (copy attached), with specified maximum fees as indicated below: I. Preliminary Design Development Phase $1,120 II. Final Design and Contract Documents Phase 6,000 III. Construction Phase 500 Specified Maximum Fee $7,620 The budgeted amount for the construction of the addition to the Marine Department Building is $53,000 which includes funds to prepare the plans. Joseph-T) Devlin Public Works Director F�IM: jd Attachment HOURLY RATES 1. Principal Architects $35.00 /hr. Designer $25.50/hr. Drafting $25.00 /hr. EXHIBIT "A" .;-),;2 �i OCT 2 8 1975 RESOLUTION NO. 8 6 2 2, By the CITY COUNCIL CITY AF SOT 49ACH A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREE- MENT BETWEEN THE CITY OF NEWPORT BEACH AND KERMIT DORIUS & ASSOCIATES FOR ARCHITECTURAL SERVICES OF AN ADDITION TO THE MARINE DEPARTMENT BUILDING WHEREAS, there has been presented to the City Council of the City of Newport Beach a certain agreement between the City of Newport Beach and the firm of Kermit Dorius & Associates for architectural services of an addition to the Marine Department Building; and WHEREAS, the City Council has considered the terms and conditions of said agreement and found them to be fair and equitable, and in the best interests of the City; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that said agreement above described is approved, and the Mayor and City Clerk are hereby authorized and directed to execute the same on behalf of the City of Newport Beach. ADOPTED this 28th day of October, 1975. FA ATTEST: City Clerk DDO:yz 10/20/75 0 0 CITY OF NEWPORT BEACH CALIFORNIA City Hall 3300 W. Newport Blvd. Area Code 714 673 -2110 DATE- October 31, 1975 TO: FINANCE DIRECTOR FROM: City Clerk SUBJECT: Contract No. 1760 Description of Contract Architectural Services in connection with Marine Department Building Addition Authorized by Resolution No. 8622 , adopted on October 28, 1975 Effective date of Contract October 29, 1975 Contract with Kermit Dorius b Associates Address 3111 - 2nd Avenue Corona del Mae CA 92625 Amount of Contract see contract City Clerk ` CL October 31, 1975 Public Works Department Agreement for Architectural Services in Connection with the Addition to the Marine Department Building C -1760 Attached are two executed copies of the above agreement for transmittal to Kermit Doriue and for your files. This agreement was authorised by the City Council on October 28, 1975 by the adoption of Resolution No. 8622. Laura Lagios City Clerk LL:awk enc. 2 cc: Marine Department S • 0 ARCHITECTURAL SERVICES AGREEMENT (Kermit Dorius & Associates - Addition to Marine Dept. Bldg.) THIS AGREEMENT is made and entered into this 21 Tjy day of dr- re e3 ,e pt , 1975 by and between the CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as "CITY ", and KERMIT DORIUS & ASSOCIATES, hereinafter referred to as "ARCHITECT ". W I T N E S S E T H• WHEREAS, City intends to construct an addition to the Marine Dept. Building; and WHEREAS, Architect has submitted a proposal to City to perform the architectural services in connection with the construction of the addition to the Marine Dept. Building; and WHEREAS, City desires to accept Architect's proposal, NOW, THEREFORE, in consideration of the foregoing, the parties hereto agree as follows: I. General A. City engages Architect to perform the services hereinafter described and agrees to compensate Architect as herein provided; B. Architect agrees to perform the subject architectural services on the terms and conditions hereinafter set forth. C. The project shall consist of two parts: 1. Second story addition, above existing garages, consisting of office, conference and storage areas; and 2. Locker room extension on first floor with equivalent space extension on second floor. s II. Services to be performed by Architect. Architect shall perform services under this agreement in the following phases. Separate cost estimates shall be prepared by Architect for each part of the project. A. The preliminary design development phase which shall include the following: 1. Investigation and conferences with City staff to determine all requirements and limitations; 2. Refinement of design to the satis- faction of all parties; 3. Preparation of preliminary drawings, specifications, project budget and schedule. This phase will include outline, structural, mechanical and electrical design; B. The final design and construction document phase which shall include the following: 1. Preparation of complete construction drawings and specifications that will include architectural, structural, mechanical and electrical work; 2. Preparation of a final cost estimate based on projected costs at time of contract award; 3. One set of final drawings on mylar film, size 22" by 34" and one set of the technical provisions of the specifications typed on white bond paper. 4. Response by Architect to request for information during construction bidding or negotiation; C. Construction phase which shall include the following: -2- 1. Response by Architect to requests for information during construction; 2. On -site inspections from time -to -time as construction proceeds. III. Services to be performed by City A. Obtaining a permit for the project from the California Coastal Zone Conservation Commission; B. Timely review and approval of work sub- mitted by Architect. C. Preparation of legal responsibilities section specifications; D. Reproducing and assembling contract documents; E. Construction bidding, negotiation and contract award; F. Construction supervision; G. Selection of carpets, draperies and movable furnishings; H. Pay building pennit fees, if any. IV. Ownershio of Proiect Documents Original drawings, reports, maps, notes and other documents shall become the property of the City and may be reproduced and utilized as deemed necessary by the Director of Public Works. V. Right of Termination City reserves the right to terminate this agreement at any time by giving Architect three (3) days' prior written notice. Notice shall be deemed served upon deposit in United States Mail, postage prepaid, addressed to any of Architect's offices. In the event of termination due to the fault of Architect, City shall be relieved of any obligation to compensate Architect. If this Agreement is -3- terminated for any reason other than fault of Architect, City agrees to compensate Architect for the actual services performed up to the effective date of the notice of termination, on the basis of the fee schedule contained herein. VI. Completion of Final Design All plans and other documents for the project shall be submitted to the Public Works Director of City for final approval. VII. Fee Schedule and Payment A. in consideration of the performance of the above described architectural services, City hereby agrees to pay Architect the following amounts for each of the separate phases under this agreement. in no event shall said amount be greater than Seven Thousand Six Hundred Twenty Dollars ($7,620); 1. The maximum amount to be paid during the preliminary design development phase is One Thousand One Hundred Twenty Dollars ($1,120); 2. The maximum amount to be paid during the final design and construction documents phase and construction bidding or negotiation phase shall be Six Thousand Dollars ($6,000). 3. The maximum amount to be paid during the construction phase shall be Five Hundred Dollars ($500). In the event a construction contract is not awarded this fee will not be paid to Architect.. B. The contract amount shall be paid to Architect as follows: Monthly partial payments shall be based on the amount earned each month as determined by the fee schedule attached hereto and incorporated herein by this reference and marked Exhibit "A ", and it is agreed that City may elect -4- 0 0 not to proceed with construction of Part 2 of the construction, and that said maximum fees may not be earned by Architect. VIII. Hold Harmless Architect shall indemnify and hold harmless City, its officers, employees and agents from any damage or liability arising from any errors, omissions, negligence or other wrongful acts per- formed by Architect in performance of this agreement. IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the date and year first above written. ATTEST: r-�e� -, City Clerk CITY OF NEWPORT BEACH � I = KERMIT DORIUS & ASSOCIATES By i i -5 .,: c 1. 2. 3. 0 0 HOURLY RATES: Principal Architects $35.00 /hr. Designer $25.50/hr Drafting $25.00 /hr EXHIBIT "A" • r 0 C T 28 1975 RESOLUTION NO. $ By the CITY COUNCIL CITY, Of lIAPlB "T ir,ACH A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREE- MENT BETWEEN THE CITY OF NEWPORT BEACH AND KERMIT DORIUS & ASSOCIATES FOR ARCHITECTURAL SERVICES OF AN ADDITION TO THE MARINE DEPARTMENT BUILDING WHEREAS, there has been presented to the City Council of the City of Newport Beach a certain agreement between the City of Newport Beach and the firm of Kermit Dorius & Associates for architectural services of an addition to the Marine Department Building; and WHEREAS, the City Council has considered the terms and conditions of said agreement and found them to be fair and equitable, and in the best interests of the City; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that said agreement above described is approved, and the Mayor and City Clerk are hereby authorized and directed to execute the same on behalf of the City of Newport Beach. ADOPTED this 28th day of October, 1975. Mayor ATTEST: City Clerk / DDO :yz 10/20/75