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HomeMy WebLinkAboutC-1763 - Design services, West Newport Parkr TO: FINANCE DIRECTOR FROM: City Clerk SUBJECT: Contract No. 1763 W CITY OF NEWPORT BEACH CALIFORNIA City Hall 1300 W. Newport Blvd. Area Code 714 671 -2110 Description of Contract Design Services for West Newport Park Authorized by Resolution No.8613 , adopted on October 14, 1975 Effective date of Contract ()etnhar ty 1075 Contract with Kneenwyjm @a im r_h. Lanrlsrnpa Architeete Address 17813 Sky Park Circle. Amount of Contract Hpu l) - Sao Cantr�* city Clerk October 16, 1975 Public Works Department Agreement for Design Berdices for West Newport Park C -1763 Enclosed are two fully executed copies of subject agreement for transmittal to Kammeyer 6 Lynch, Landscape Architects, and for your files. This agreement was authorized by the City Council on October 14, 1975 by the adoption of Resolution No. 8613. Laura Logics LL:swk enc. AGREEMENT FOR DESIGN SERVICES (West Newport Park) THIS AGREEMENT is made and entered into this /5 tC day Of p G r"p A t n , 1975, by and between the CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as "City" and the firm of KAMMEYER & LYNCH, LANDSCAPE ARCHITECTS, herein- after referred to-as "Architect ". W I T N E S S E T H: WHEREAS, City desires to develop and landscape a recreation and park area to be known as West Newport Park, which will lie between Seashore Drive and West Coast Highway, and extend from the Santa Ana River to approximately 55th Street, hereinafter referred to as "Project "; and WHEREAS, design services are necessary to review the existing Master Plan and to prepare plans and specifications suit- able for requesting bids to construct Project; and WHEREAS, Architect has submitted a proposal to review the Master Plan and to prepare plans and specifications for Project, NOW, THEREFORE, in consideration of the foregoing, the parties hereto agree as follows: I. General A. City engages Architect to perform the services hereinafter described for the compensation herein stated. B. Architect agrees to perform said services upon the terms hereinafter set forth. C. Architect shall retain the services of the firm of Raub, Bein, Frost and Associates to prepare the civil engineering portions of the project design. II. Services to be Performed by Architect services: Architect hereby agrees to perform the following A. Preliminary Analysis Phase 1. Review the existing Master Plan for the Project and recommend modifications to improve the park functions, vehicle parking facilities and circulation, and drainage. 2. Collect from the City existing base information pertinent to the Project (street improvement plans and utility plans). 3. Meet with City staff to resolve technical matters presenting potential difficulties in accomplishing the design. 4. Provide a topographic survey of Project site in sufficient detail and accuracy to determine drainage flow patterns, grading quantities, and site boundaries. Architect's engineer shall determine the location of a survey line 124' Southerly of the Northerly Coast Highway right of way line. Said line shall be delineated on the Project site topographic survey. 5. If major changes to the existing Master Plan are recommended, prepare an exhibit showing the new recommended Master Plan. This plan should define the site boundaries including the reservation for the future widen- ing of Coast Highway, parking areas, sites for various courts, play areas, landscape areas, walks, general topography, and other special amenities. 6. Attend up to four public meetings to discuss, explain, or receive information concerning the Project. The Parks, Beaches & Recreation Director shall indicate to Architect which meetings he will be required to attend. B. Preliminary Design Phase 1. Prepare a hydrology study covering the Project site and those areas draining to the site, evaluate existing drainage facilities for adequacy and recommend a plan for handling drainage to and from the site. 2. Prepare a preliminary design in accordance with the final approved Master Plan which will include site -2- • 0 plan arrangement, preliminary grading and drainage solutions, planting layout, lighting considerations, play apparatus installations, and preliminary cost estimate. C. Final Design, Preparation of Plans, Specifications and Estimates Phase 1. Upon written approval of the preliminary design, prepare detailed construction drawings for all facilities on City furnished standard plan sheets. 2. Prepare special provisions and contract documents on xerox masters to be used in conjunction with the City's Standard Specifications (Standard Specifications for Public Works Construction, 1973 Edition, including supplements); 3. Calculate the construction quantities, estimate their cost, and provide a final engineer's estimate in bid proposal format; 4. During the preparation of detailed construction drawings for all facilities, review progress and concepts periodically with City to ascertain conformance with City standards and requirements. D. Construction Phase 1. Provide consultation and /or interpretation of plans and specifications during the construction phase of the Project, including review of shop drawings. This includes but is not limited to: A. Site inspection with City staff at the completion of preliminary finish grading prior to the incorporation of soil amendments or start of irrigation system. B. Site inspections with City staff during the irrigation system coverage test. C. Site inspections with City staff when shrubs and trees have been spotted before planting, at -3- 0 0 completion of finish modeling of lawn areas before seeding, at completion of landscape construction items, and at the completion of the maintenance period. III. Duties of City City hereby agrees to supply Architect with the following information and materials: A. Mylar plan and profile and standard sheets for preparation of original project drawings; B. Soil test data as determined necessary for both the construction of the park facilities and the landscaping of the park. C. Any other additional information available which the parties agree may be beneficial to the final design of the Project. IV. Ownership of Project Documents Original drawings, reports, notes, maps and other documents shall become the property of the City and may be reproduced and utilized as deemed necessary by the City. V. Right of Termination City reserves the right to terminate this agreement at any time and for any reason by giving Architect seven (7) days' prior written notice; notice shall be deemed served upon deposit in the United States Mail, postage prepaid, addressed to any of Architect's business offices. In the event of termination due to fault of Architect, City shall be obligated to compensate Architect for only those authorized services which have been completed and accepted by the City. If this agreement is terminated for any reason other than fault of Architect, City agrees to compensate Architect for the actual services performed up to the effective date of the notice of termination, on the basis of the fee schedule contained herein. -4- VI. 0 0 Preliminar, Preliminary project analysis shall be presented to City for review within twenty -one (21) calendar days after issuance of a notice to proceed. The notice to proceed will be issued at the time when all base information has been received by the Architect from the City. Preliminary design and cost estimate shall be completed and submitted for review within thirty -five (35) calendar days following authorization by City to proceed with preliminary design. Final design, including all plans and other documents for the Project shall be submitted to the Parks, Beaches and Recreation Director of City for final review within seventy -eight (78) calendar days following authorization by City to proceed with final design. VII. Fee Schedule and Payment In consideration of the performance of the above described services, City hereby agrees to pay Architect an amount based upon the hourly rate schedule set forth below. In no event shall said amount be greater than Twenty -Five Thousand Dollars ($25,000.00) except as otherwise provided herein. A. Hourly rates for office and field personnel shall be as follows: Principal $35 /hr Landscape Architect $25 /hr Landscape Designer $18 /hr Staff $14 /hr B. The contract amount shall be paid to Architect as follows: 1. Monthly partial payments shall be made on the basis of the time expended by the Architect at the hourly rates listed herein, except that the cumulative amount of monthly partial payments shall not exceed the -5- 0 0 cumulative total amounts shown below for each phase until the completion and acceptance of that phase: A. Preliminary Analysis Phase as described in Section II -A $ 6,250.00 B. Preliminary Design Phase as described in Section II -B $11,250.00 C. Final Design, Preparation of Plans, Specifications, and Estimates Phase as described in Section II -C $22,500.00 The sum of the monthly partial payments shall not exceed ninety percent (90 %) of the maximum fee; 2. Balance of the total amount earned to be earned upon completion of work specified in Section II (Services to be Performed by Architect), or by January 1, 1977, whichever occurs first; 3. In addition, City agrees to reimburse Architect for the actual cost of reproduction of copies of said plans and related documents, as well as other related costs authorized in advance by the Parks, Beaches and Recreation Director. VIII. Project Scope Revisions The scope of the Project may be changed and the maximum fee revised upon prior written approval of the Parks, Beaches and Recreation Director and the Public Works Director if the increase in the maximum fee does not exceed Two Thousand Five Hundred Dollars ($2,500.00). If revisions to the scope of the Project would result in an increase in the maximum fee exceeding Two Thousand Five Hundred Dollars ($2,500.00), an amendment providing for such revisions shall be processed and executed by the parties hereto. IX. Hold Harmless Architect shall indemnify and save harmless City and its officers and employees from any damage or liability aM. 0 0 arising from any errors, omissions or negligence in the Architect's performance of this agreement, or in the work and services herein provided. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the date first above written. v rr .: U - 1, al r9 ATTEST: �q <�FD RN�P Ci Clerk APPROVED AS TO FORM: City Attorney CITY OF NEWPORT BEACH By, / yor ro Tempore KAMMEYER & LYNCH LANDSCAPE ARCHITECTS B. B, -7- 0 0 RESOLUTION NO. $ G 13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREE- MENT BETWEEN THE CITY OF NEWPORT BEACH AND KAMMEYER & LYNCH, LANDSCAPE ARCHITECTS FOR DESIGN SERVICES IN CONNECTION WITH WEST NEWPORT PARK WHEREAS, there has been presented to the City Council of the City of Newport Beach a certain agreement between the City of Newport Beach and the firm of Kammeyer & Lynch in connection with West Newport Park; and WHEREAS, the City Council has considered the terms and conditions of said agreement and found them to be fair and equit- able, and in the best interests of the City; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that said agreement above described is approved, and the Mayor and City Clerk are hereby authorized and directed to execute the same on behalf of the City of Newport Beach. ADOPTED this day of October, 1975. Mayor ATTEST: City Clerk DDO:yz 9/23/75