HomeMy WebLinkAboutC-1868 - 2nd year community block grant programAlso see Contract Files 1868, 17561
1781 &1679
CITY OF NEWPORT BEACH
CALIFORNIA
City Hall
3300 W. Newport Blvd.
Area Code 714
673 -2110
t)ATI _ Noyamber 22. 1976
TO: FINANCE DIRECTOR
FROM: City Clerk
SUBJECT: Contract No. 1868
Description of Contract 2nd year Community Develop. Block Grant Program
Authorized by Resolution No. 8907 , adopted on 9-27-76
Effective date of Contract October 12. 1976
Contract with Orange County
Address P.O. Box 687
Santa Ana, CA 92702
Amount of Contract See Contr„pct
City Clerk
RF-
ESOLUTION OF THE BOARD OF SUPERVISORS OF R EC FC )V E D
ORANGE COUNTY, CALIFORNIA 976
3 h October 12, 1976 E. M. A.
411 emotion of Supervisor Riley, duly seconded and carried, the following
5 Resolution was adopted:
6 BE IT RESOLVED that this Board hereby approves the Community Development
711 Block Grant Program Contract dated October 12, 1976 and authorizes the Chairman
811 to execute said Contract on behalf of the County of Orange with the City of
9 Newport Beach for the acquisition of property for a Senior Citizens Center,
10 for the development of an on -going citizen participation program, to include a
11 Citizens Advisory Committee, and for meeting the requirements necessary for
12 the Auditor- Controller to adequately process requests to HUD for payments.
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14
15
16 AYES: SUPERVISORS THOMAS F. RILEY, LAURENCE J. SCHMIT, RALPH B. CLARK, AND
RALPH A. DIEDRICH
17
NOES: SUPERVISORS NONE
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VTB:dk
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ABSENT: SUPERVISORS NONE
STATE OF CALIFORNIA )
ss.
COUNTY OF ORANGE )
I, WILLIAM E. ST JOHN, County Clerk and ex- officio Clerk of the Board of
Supervisors of Orange County, California, hereby certify that the above and
foregoing Resolution was duly and regularly adopted by the said Board at a
regular meeting thereof held on the 12th day of October, 1976, and passed by a
unanimous vote of said Board. 1
IN WITNESS WHEREOF, I ha,te:be`reunto set my haed and seal this 12th day
of October, 1976.
Resolution No. 76 -1513 WIL LiAM E. ST JG�-
Contract /Housing and County Clerk and ex -offic Clerk
Community Development /City of the Board of Superv4- of
of Newport Beach Orange County, Califc s
13y'
Deputy
COMMUNITY DEVELOfi -i[NT BLOCK GRANT PROGRAM
CONTRACT
This Contract entered into this �zjz. day of 1976,
which dated is enumerated for purposes of reference only between the County
of Orange, hereinafter "COUNTY" and the City of Newport Bea
hereinafter "CITY ":
WITNESSETH
Whereas, COUNTY and CITY previously entered into a Cooperation Agreement
dated Jan. 12, 1976 pursuant to Title I of the Housing and Community
Development Act of 1974 hereinafter "ACT "; and
Whereas, the parties agreed that COUNTY would be responsible for the
preparation, adoption and submission of an Urban County Application to HUD;
and
Whereas, the parties agreed that in the event COUNTY's Urban County
application was approved by HUD, COUNTY would forward to CITY any such grant
funds received from HUD which are attributable to activities conducted by
CITY, unless another form of distribution is required by the ACT.
1,101.1, THEREFORE, BE IT RESOLVED that, the COUNTY agrees to provide to CITY
Federal assistance under the ACT as authorized by the above Cooperation Agree-
ment, subject to the terms and conditions of said Cooperation Agreement, any
Assurances or Certifications submitted by CITY, this Contract, applicable laws,
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regulations and all other requirements of HUD now or hereafter in effect.
1. Definitions: Except to the extent modified or supplemented by this
Contract any term defined in Title I of the Housing and Community Development
Act of 1974 or the HUD Community Development Block Grant Regulations at 24 CFR
Part 570, shall have the same meaning when used herein.
(a) "Assistance provided under this Contract" means reimbursement or
advancement of funds for costs incurred as described in the Community Develop-
ment Program.
(b) "Program" means the community development program, project, or
other activities, including the administration thereof, with respect to which
assistance is being provided under this Agreement.
2 "Section 3" Compliance in the Provision of Training, Employment and
Business Opportunities:
This Contract is subject to the requirements of Section 3 of the Housing
and Urban Development Act of 1963 (12 USC 1701u), as amended, the HUD regulations
issued pursuant thereto at 24 CFR Part 135, and any applicable rules and orders
of HUD issued thereunder prior to the HUD authorization of the Funding Approval.
The CITY shall cause or require to be inserted in full in all contracts
and subcontracts for work financed in whole or part with assistance provided
under this Contract, the Section 3 clause set forth in 24 CFR 135.20(b).
The CITY shall provide such copies of 24 CFR Part 135 as may be necessary
for the information of parties to contracts required to contain the Section 3
clause.
3. Floor Disaster Protection
This Contract is subject to the requirements of the Flood Disaster
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Protection Act of 1973 (P.L. 93 -234)
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No portion of the assistance provided
under this Contract is approved for acquisition or construction purposes as
defined under section 3(a) of said Act, for use in an area identified by the
Secretary as having special flood hazards which is located in a community not
then in compliance with the requirements for participation in the national
flood insurance program pursuant to section 201(d) of said Act; and the use
of any assistance provided under this Contract for such acquisition or construc-
tion in such identified areas in communities then participating in the national
flood insurance program shall be subject to the mandatory purchase of flood
insurance requirements of section 102(a) of said Act.
Any contract or agreement for the sale, lease, or other transfer of land
acquired, cleared or improved with assistance provided under this Contract
shall contain, if such land is located in an area identified by the Secretary
as having special flood hazards and in which the sale of flood insurance has
been made available under the National Flood Insurance Act of 1968, as amended,
42 U.S.C. 4001 et seq., provisions obligating the transferee and its successors
or assigns to obtain and maintain, during the ownership of such land, such flood
insurance as required with respect to financial assistance for acquisition or
construction purposes under section 102(a) of the Flood Disaster Protection Act
of 1973. Such provisions shall be required notwithstanding the fact that the
construction on such land is not itself funded with assistance provided under
this Contract.
4. Equal Employment Opportunity
(a) Activities and contracts not subject to Executive Order 11246,
as amended. In carrying out the program, the CITY shall not discriminate
against any employee or applicant for employment because of race, color,
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religion, sex, or national origin
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The CITY shall take affirmative action to
insure that applicants for employment are employed, and that employees are
treated during employment, without regard to their race, color, religion, sex,
or national origin. Such action shall include, but not be limited to, the
following: employment, upgrading, demotion, or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms
of compensation; and selection for training, including apprenticeship. The
CITY shall post in conspicuous places, available to employees and applicants
for employment, notices to be provided by the County setting forth the pro-
visions of this nondiscrimination clause. The CITY shall state that all
qualified applicants will receive consideration for employment without regard
to race, color, religion, sex, or national origin. The CITY shall incorporate
the foregoing requirements of this paragraph (a) in all of its contracts for
program work, except contracts governed by paragraph (b) of this section, and
will require all of its contractors for such work to incorporate such require-
ments in all subcontracts for program work.
(b) Contracts subject_to Executive Order 11246, as amended. Such
contracts shall be subject to HUD Equal Employment Opportunity regulations
at 24 CFR Part 130 applicable to HUD assisted construction contracts.
The CITY shall cause or require to be inserted in full in any
nonexempt contract and subcontract for construction work, or modification
thereof, as defined in said regulations, which is paid for in whole or in part
with assistance provided under this Contract, the following equal opportunity
clause:
"During the performance of this contract, the contractor agrees as follows:
(1) The contractor will not discriminate against any employee or
applicant for employment because of race, color, religion, sex,
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or national origin. The contractor will take affirmative
action to ensure that applicants are employed, and that
employees are treated during employment, without regard to
their race, color, religion, sex, or national origin. Such
action shall include, but not be limited to, the following:
Employment, upgrading, demotion, or transfer, recruitment ad-
vertising; layoff or termination; rates of pay or other forms
of compensation; and selection for training, including apprentice-
ship. The contractor agrees to post in conspicuous places,
available to employees and applicants for employment, notices to
be provided by the city setting forth the provisions of this
nondiscrimination clause.
(2) The contractor will, in all solicitations or advertisements for
employees placed by or on behalf of the contractor, state that
all qualified applicants will receive consideration for employ-
ment without regard to race, color, religion, sex, or national
origin.
(3) The contractor will send to each labor union or representative
of workers with which he has a collective bargaining agreement
or other contract or understanding, a notice advising the said
labor union or worker's representatives of the contractor's
commitment under this section and shall post copies of the notice
in conspicuous places available to employees and applicants for
employment.
(4) The contractor will comply with all provisions of Executive Order
11246 of September 24, 1965, and of the rules, regulations, and
relevant orders of the Secretary of Labor.
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(5) The contractor will furnish all information and reports required
by Executive Order 11246 of September 24, 1965, and by the
rules, regulations, and orders of the Secretary of Labor, or
pursuant thereto, and will permit access to his books, records,
and accounts by the Department and the Secretary of Labor for
purposes of investigation to ascertain compliance with such
rules, regulations, and orders.
(6) In the event of the contractor's noncompliance with the non-
discrimination clauses of this contract or with any of such
rules, regulations, or orders, this contract may be canceled,
terminated or suspended in whole or in part and the contractor
may be declared ineligible for further Government contracts or
federally assisted construction contract procedures authorized
in Executive Order 11246 of September 24, 1965, or by rule,
regulation, or order of the Secretary of Labor, or as otherwise
provided by law.
(7) The contractor will include the portion of the sentence immediately
preceding paragraph (1) and the provisions of paragraphs (1)
through (7) in every subcontract or purchase order unless exempted
by rules, regulations, or orders of the Secretary of Labor issued
pursuant to section 204 of the Executive Order 11246 of September
25, 1965, so that such provisions will be binding upon each sub-
contractor or vendor. The contractor will take such action with
respect to any subcontract or purchase order as the Department
may direct as a means of enforcing such provisions, including
sanctions for noncompliance: Provided, however, that in the
event a contractor becomes involved in, or is threatened with,
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litigation with a subcontractor or vendor as a result of such
direction by the Department, the contractor may request the
United States to enter into such litigation to protect the
interest of the United States."
The CITY further agrees that it will be bound by the above equal opportunity
clause with respect to its own employment practices when it participates in fed-
erally assisted construction work: The above equal opportunity clause is not
applicable to any agency, instrumentality or subdivision of such CITY which
does not participate in work on or under the contract.
The CITY agrees that it will assist and - cooperate actively with COUNTY,
HUD, and the Secretary of Labor in obtaining the compliance of contractors and
subcontractors with the equal opportunity clause and the rules, regulations,
and relevant orders of the Secretary of Labor; that it will furnish the County,
HUD and the Secretary of Labor such information as they may require for the
supervision of such compliance; and that it will otherwise assist the above
parties in the discharge of its primary responsibility for securing compliance.
The CITY further agrees that it will refrain from entering into any con-
tract or contract modification subject to Executive Order 11246 of September 24,
1965, with a contractor debarred from, or who has not demonstrated eligibility
for, Government contracts and federally assisted construction contracts pursuant
to the executive order and will carry out such sanctions and penalties for viola-
tion of the equal opportunity clause as may be imposed upon contractors and sub-
contractors by HUD or the Secretary of Labor pursuant to Part II, Subpart D
of the executive order. In addition, the CITY agrees that if it fails or refuses
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to comply with these undertakings, the COUNTY may take any or all of the fol-
lowing actions: Cancel, terminate, or suspend in whole or in part the grant
or loan guarantee; refrain from extending any further assistance to the CITY
under the program with respect to which the failure or refusal occured until
satisfactory assurance of future compliance has been received from such CITY.
5. Lead -Based Paint Hazards:
The construction or rehabilitation of residential structures with
assistance provided under this Contract is subject to the HUD Lead -Based Paint
regulations, 24 CFR Part 35. Any grants or loans made by the CITY for the
rehabilitation of residential structures with assistance provided under this
Contract shall be made subject to the provisions for the elimination of lead -
base paint hazards under subpart B of said regulations, and the CITY shall
be responsible for the inspections and certifications required under section
35.14(f) thereof.
6. Compliance with Air and Water Acts:
This contract is subject to the requirements of the Clean Air Act,
as amended, 42 USC 1857 et seq., the Federal Water Pollution Control Act,
as amended, 33 USC 1251 et seq. and the regulations of the Environmental
Protection Agency with respect thereto, at 40 CFR Part 15, as amended from
time to time.
In compliance with said regulations, the CITY shall cause or require to
be inserted in full in all contracts and subcontracts with respect to any
nonexempt transaction thereunder funded with assistance provided under this
contract, the following requirements:
(1) A stipulation by the contractor or subcontractors that any facility
to be utilized in the performance of any nonexempt contract or subcontract is
not listed on the List of Violating Facilities issued by the Environmental
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Protection Agency (EPA) pursuant to 40 CFR 15.20.
(2) Agreement by the contractor to comply with all the requirements of
section 114 of the Clean Air Act, as amended (42USC 1857c -8) and section 308
of the Federal Water Pollution Control Act, as amended, (33USC 1318) relating
to inspection, monitoring, entry, reports, and information, as well as all
other requirements specified in said section 114 and section 308, and all
regulations and guidelines issued thereunder.
(3) A stipulation that as a condition for the award of the contract
prompt notice will be given of any notification received from the Director,
Office of Federal Activities, EPA, indicating that a facility utilized or to
be utilized for the contract is under consideration to be listed on the EPA
List of Violating Facilities.
(4) Agreement by the contractor that he will include or cause to be
included the criteria and requirements in paragraph (1) through (4) of this
section in every nonexempt subcontract and requiring that the contractor will
take such action as the Government may direct as a means of enforcing such
provisions.
In no event shall any amount of the assistance provided under this
contract be utilized with respect to a facility which has given rise to a
conviction under section 113(c)(1) of the Clean Air Act or section 309(c)
of the Federal Water Pollution Control Act.
7. Federal Labor Standards Provisions:
Except with respect to the rehabilitation of residential property
designed for residential use for less than eight families, the CITY and all
contractors engaged under contracts in excess of $2,000 for the construction,
prosecution, completion or repair of any building or work financed in whole
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or in part with assistance provided under this contract, shall comply with HUD
requirements pertaining to such contracts and the applicable requirements of
the regulations of the Department of Labor under 29 CFR Parts 3, 5 and 5a,
governing the payment of wages and the ratio of apprentices and trainees to
journeymen: Provided, that is wage rates higher than those required under such
regulations are imposed by state or local law, nothing hereunder is intended to
relieve the CITY of its obligation, if any, to require payment of the higher
rates. The CITY shall cause or require to be inserted in full, in all such
contracts subject to such regulations, provisions meeting the requirements of
29 CFR 5.5 and, for such contracts in excess of $10,000 29 CFR 5a.3.
No award of the contracts covered under this section of the contract shall be
made to any contractor who is at the time ineligible under the provisions of
any applicable regulations of the Department of Labor to receive an award of
such contract.
8. Nondiscrimination Under Title VI of the Civil Rights Act of 1964
This contract is subject to the requirements of Title VI of the Civil Rights
Act of 1964 (P.L. 88 -352) and HUD regulations with respect thereto including
the regulations under 24 CFR Part 1. In the sale, lease or other transfer
of land acquired, cleared or improved with assistance provided under this
contract, the CITY shall cause or require a covenant running with the land
to be inserted in the deed or lease for such transfer, prohibiting discrimina-
tion upon the basis of race, color, religion, sex, or national origin, in
the sale, lease for such transfer, prohibiting discrimination upon the basis
of race, color, religion, sex, or national origin, in the sale, lease or
rental, or in the use or occupancy of such land or any improvements erected
or to be erected thereon, and providing that the CITY and the United States
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are beneficiaries of and entitled to enforce such covenant. The City in
undertaking its obligation in carrying out the program assisted hereunder,
agrees to take such measures as are necessary to enforce such covenant and
will not itself so discriminate.
9. Obligations of Contractor with Respect to Certain Third Party
Relationships:
The CITY shall remain fully obligated under the provisions of this
contract notwithstanding its designation of any third party parties for
the undertaking of all or any part of the program with respect to which
assistance is being provided under this contract to the CITY. Such
third party or parties shall comply with all lawful requirements of the
CITY necessary to insure that the program with respect to which assistance
is being provided under this contract to the CITY is carried out in ac-
cordance with the CITY's Assurances and certifications, including those
with respect to the assumption of environmental responsibilities of the
CITY under section 104(h) of the Housing and Community Development Act
of 1974.
10. Interest of Certain Federal Officials:
No member of or Delegate to the Congress of the United States, and
no Resident Commissioner, shall be admitted to any share or part of this con-
tract or to any benefit to arise from the same.
11. Interestof Members, Officers, or Employees of CITY
Members of Local Governing Body, or Other Public Officials
No member, officer, or employee of the CITY or its designees or agents,
no member of the governing body of the locality in which the program is situated,
and no other public official of such locality or localities who exercise any
functions or responsibilities with respect to the program during his tenure or
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for one year thereafter, shall have any interest, direct or indirect, in any
contract or subcontract, or the proceeds thereof, for work to be performed in
connection with the program assisted under this contract. The CITY shall
incorporate, or cause to be incorporated, in all such contracts or subcontracts
a provision prohibiting such interest pursuant to the purposes of this section.
12. Prohibition Against Payments of Bonus or Commission:
The assistance provided under this contract shall not be used in the
payment of any bonus or commission for the purpose of obtaining HUD approval
of the application for such assistance, or HUD approval of applications for
additional assistance, or any other approval or concurrence of HUD required
under this contract, Title I of the Housing and Community Development Act
of 1974 or HUD regulations with respect thereto; provided, however, that
reasonable fees or bona fide technical, consultant, managerial or other such
services, other than actual solicitation, are not hereby prohibited if other-
wise eligible as program costs.
13. CITY agrees to comply with financial procedures as outlined by
Attachment A. In the event of conflict between said attachment and any
applicable statutes, rules, or regulations of HUD including Federal Management
Circular 74 -4 and 74 -7, the latter shall prevail.
14. CITY shall submit to COUNTY a detailed description of the program
proposed to be conducted by CITY hereunder, including a detailed description
of the projected costs thereof. Said description and any additions or amend-
ments thereto shall be submitted to and approved by the Chairman, Board of
Supervisors as designated Executive Officer prior to the performance by CITY
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of such activities. The Executive Officer shall examine such program description
or any amendment or addition thereto and shall, in his sole discretion, consistent
with the intent of this Act, approve or disapprove the same. County shall not be
liable for any costs which exceed such projected costs unless approved by the
Executive Officer.
The above program shall be designated as follows:.
Project Title Land Acquisition for Senior Center_
Contract Category No. CCN A23430
Calculation of Project Cost $200,000
Project Description: Partial payment for acquisition of 5.97 acres at Marguerite
and Fifth Avenues, Newport Beach for a Senior Citizens' Center. The property is
described as being in Blocks 93 and 96 of the Irvine Subdivision, Tract 6228 as
recorded on pages 1 -88 and 229 -26 thru 32 inclusive of the Miscellaneous Maps
of the County of Orange, CA. Approximately 3.61 acres of this site on the north-
east corner of Marguerite and Fifth Avenues is to be leased on a temporary basis
for private school purposes as an interim use, with all lease monies maintained
in a separate account not to be mingled with city funds and dedicated to the
establishment of a senior citizens program. If this land is sold the City of
Newport Beach will comply with all federal rules and regulations in regard to
the disposal of lands obtained under the Housing and Community Development Act
of 1974.
Expenditure Schedule: $200,000 will be expended on October 1, 1976, or later
if grant monies are not available by this date, as partial payment for the site
on Fifth and Marguerite Avenues.
Project Title Citizens Advisory Committee
Contract Category No. CCN A23431
Calculation of Project Cost 15,000
Project Description: The development of an on -going citizen participation
program to include a citizen advisory committee for the identification of com-
munity needs, establishment of long and short term goals and objectives, and
program development. The committee will research, survey, and take public testimony
to acquire this information.
Expenditure Schedule: The following breakdown in for in -house support of the
on -going citizen participation program including a citizen advisory committee.
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Expenditure Schedule
The annual amount for this support activity is $15,000.
Salaries and Benefits
Community Development Director
Advance Planning Administrator
Associate Planner
Graphics Designer
Assistant Planner
Steno Clerk II
Overhead Expenditures
Yearly Total Approximately $12,000
A rate of 6.8 of the salary expenditures only will be used to derive overhead
costs.
Miscellaneous Costs (will include any
other costs incurred in the support of
the Housing and Community Development
Program including blueprint costs,
architectural consultation fee, and
any miscellaneous cost incurred by
committee or staff such as conferences,
travel costs, etc.)
Yearly Total Approximately $ 700
Yearly Total Approximately $2,200
Requests for reimbursement will be made on a quarterly basis with the total
year's expenditure not to exceed $15,000.
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15. In the event of CITY's failure to co;rply with the provisions of this
contract, COUNTY may withhold funds and /or allocate funds to another
activity considered by the COUNTY to be in compliance with the Act.
16. In the event of any inconsistency between the above - referenced Coopera-
tion Agreement and this Contract, the provisions of this Contract
shall prevail.
IN WITNESS WHEREOF, the parties have executed this Contract the date last
executed below.
Dated: /c?- i,?--)
Dated: /lam 7`
AHROVED AS TO FOP.M
CITY/�ATT
By ---- Lf-
COUNT OF ORANGE
13Y 4,
Chairma Board of Supervisors
CITY OF NEWPORT BEACH
By_
Mayor, City Of NEWPORT BEACH
ATTEST:
ACit Clerk
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Attachment A
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HOUSING /COMMUNITY DEVELOPMENT PROGRAM
SUMMARY OF FINANCIAL PROCEDURES FOR CITIES
All financial data regarding program costs and payments will
ultimately flow into the Environmental Management Agency, Hous-
ing /Community Development Branch. It will be the responsibility of
the participating city to coordinate the original inflow,
verification, and summarization of pertinent H /CDA cost data as
it relates to a city's Community Development Program activities.
This may be accomplished by designation of a project collector
for each identified Community Development Activity and /or establishing
a City Cost Center (see Table I Monthly Financial Cycle). Request
for payment shall be based on evidence of either 1) actual cash
expenditures or 2) liability incurred by city for services rendered
or materials received. Such costs shall be evidenced by appropriate
receipts, warrants, billings or invoices. Costs must be checked
against the city's program budget, time schedule of expenditures, and
for general accuracy and conformance to Federal Management Circular -
74 -4. Completion of Form B, Request for Payment /Status of Funds Report,
will provide the necessary summarized data to expedite the payment process.
All requests are due on or before the 10th of the month following that
of the transaction date. Only properly executed requests submitted
within the time constraint will be considered for processing for the
current month workload. It is expected that a period of approximately 25
calendar days will elapse before a city can expect the receipt of funds.
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(Material/Supplies I
paid for in month
of July
F
Warrant
to
Cityl
Go so
TABLE I
Monthly Financial Cycle: H /CDA Funds
Staff Time for Consultant for
Planning /Management Project if applic-
paid in July I I able - paid in July
County Auditor
Controller
Reque I st for
Payment
Payment on
Letter of Credit
U.S. Treasury
ector
Notice of
Warrant Release
Consolidated
Data for
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Other
Activities
City Cost Center
H /CDA Activities
(Finance Dept)
Notice of Request for
Discrep ancy payment
County Cost Center
H /CDA Activities
To illustrate the timing process the following example is given:
Expenses for July are incurred from the lst
through the 31st. The separate cities should
submit their July reports to the Housing /Com-
munity Development Branch by the 10th of the
following month, August. See Form B for re-
port form. The report should be accompanied
by appropriate supporting documentation (Xerox
copies of receipts, warrants, billings, invoices, etc.).
checked against Program budgets a second time
by the County's Accounts Coordinator. All dis-
crepancies will be returned for clarification.
The Accounts Coordinator has 5 days to compile
all reports of the cities and consolidate other
county projects and administrative costs for
submission of one Treasury Form BA -7573 (Re-
quest for Payment on Letter of Credit) to U.S.
Treasury, San Francisco.
On the 15th of August, documentation and re-
quests are submitted to the Auditor - Controller
for further processing through the County
grant fund system. Allowing for a two day
review, the Auditor - Controller should send
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The request for cash to the Treasury Regional Disbursing
Office (RDO) in San Francisco by August 17th. Anticipate
a maximum 10 day (3 days mail time each way, plus 3 -4 days
processing by ROD) period for Treasury processing. Payment
on the letter of credit should reach the County's designated
depository in Santa Ana by August 27th. The bank immediately
notifies the County Treasurer who notifies the Auditor - Controller.
The Grant Accountant then releases the warrant requests for
payment to the separate cities. The warrant requests require
a minimum of five days to a maximum of 12 days for processing.
Warrants should be on their way to cities between September 2nd
and 9th. (Examination of the enclosed flow chart will give a
clearer picture of the city H /CDA accounting cycle.).
Where a city submits evidence of liability incurred as opposed
to evidence of actual cash disbursements, funds forwarded to city
for such costs shall be expended within 15 days of receipt. In
the event of the city's failure to comply with this requirement,
the County may require that all future requests for payment be
evidenced by actual cash disbursements only.
AUTHORIZED SIGNATURE AND WARRANT PAYEE CARD (Form A)
Each city will file with the County of Orange, Housing Plans
Branch, a signature card (Form A), designating authorized
'KIM
I Form 6
HOUSINN COMMUNITY DEVELOPMENT PROGft
Authorized Signature and
Warrant Payee Card
1 1. Warrant Issues to: (Recipient)
2. Issued by:
3. Signatures of Individuals Authorized to Request H /CDA Funds for Reimbursement
❑only one signature required on
Request for Payment
❑any two signatures required to
sign or countersign
Typed Name and Signature Typed Name and Signature
Typed Name and Signature Typed Name and.Signature
4. I certify that the signatures above are 5• Approved: (County Use)
of the individuals authorized to draw
Requests for Payment for the cited
program.
Date and Signature of City Date and Signature of H /CD
Administrative Officer Branch Officer
INSTRUCTIONS:
1. Complete name and address as City requires for proper identification of Depository Account.
2. Leave blank.
3. Check one and complete:
Type name of each authorized signer with original signature.
4• City Administrative Officer is to sign; if same officer signs
under Item 3, Chief Executive Officer should sign.
5. County Use.
NOTE: In event of change of signature, it is not necessary to complete entire replacement
form. A letter authorizing the new signature, a sample signature and
representation of Item 4 will accomplish the change.
5/8/75
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officials who may submit for payment of H /CDA program costs.
The one signature or countersignature requirement is the option
and decision of the city. Instructions for completing Form A
are indicated on the lower portion of the form. The authorized
signature card should be kept current and eliminations or addi-
tions of individual names should accompany materials requesting
such changes.
REQUEST FOR PAYMENT /STATUS OF FUNDS REPORT (Form B)
Proper completion of Form B will expedite the processing of fund
payment to the cities. Please note there are four sections
to the form and entries are to be made as follows:
Section I: Complete name and address to which the warrant payee
will be addressed. This information should correspond with Form
A, number 1.
Section II: As a result of program budgets submitted and ap-
proved in contract form, each community development project will
be assigned a contract number. This number should appear on all
support data verifying costs chargeable to a particular object.
Enter this number in box A entitled "Contract Category Number'
(CCN). Under the CCN is a list of cost classification for each
project. For each cost classification for which payment
` CITY OF
NOUSIi:G }1 CC ".;;U;iIT� E: + =iiT GRAi ,'T
EXPENDITURES FOP, THEN ;ITH OF
REQUEST FOR PAYMENT NUNB ER
P0n.lcrT TTTI C
Category
Approved
3udget
Previous Cumulative
Cumulative Current total
Total Expenditures To Date
Unexpended
balance
r
CITY CERTIFICATION
I certify t ^at the expenditures reported in this Request for Payment are correct and
in accordance with the terns of the Housing & Community Development Grant and contract
with the Cc- --ty of Orange.
Signature Title Date
COUNTY USE ONLY
I have reyi a'_Z and approve charges totalling $
By Date
Amount Dis _--7: =_d S
INSTRUCTIONS FOR CITY IN'iOICE PREPARATION
1_ The 'Category" cciumn should list category titles as shown on your contract with -the
County of Orange. .
?_ The "Approved 3udget" column should show the exact figures for the specific categories
as allowed in the contract.
Please submit your invoice in duplicate, along with a copy of all supporting docurents.
. -I
' I
N
is being requested, enter the total amount of funds spent under
this CCN at the beginning of the request month under Column C;
and an ending total expenditure -to -date balance under Column D.
Column F, Budgeted Balance- Ending, is obtained by subtracting
Column D from the total dollars budgeted for the program year,
Column E.
Section III. Certification should be executed by parties desig-
nated as authorized signators.
To submit Form B for County processing, remit copies one and two
and all necessary support documentation to:
EMA - Advance Planning Division
Housing /Community Development Branch
M1 : I 12[11,1
Santa Ana, California 92702
INVOICE FOR H /CDA PROJECT - LABOR COST (Form C)
Identify labor costs attributable to Community Development pro-
gram projects by Contract Category number. Item 1 is a coding
number for County use which will be entered at the County Housing
Plans Branch. The remainder of this form is to be completed as
per instruction on lower right hand portion of form.
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BY
ft-
RESOLUTION NO. 8907
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF NEWPORT BEACH APPROVING THE NEWPORT BEACH
SECOND YEAR COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM CONTRACT WITH THE COUNTY OF ORANGE
AND AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE SAID CONTRACT ON BEHALF OF THE CITY
WHEREAS, there has been presented to the City
Council of the City of Newport Beach a certain contract between
the City of Newport Beach and the County of Orange for the
Newport Beach Second Year Community Development Block Grant
Program; and
WHEREAS, the City Council has reviewed the terms and
conditions of said contract and finds them to be satisfactory
and that it would be in the best interest of the City to authorize
the Mayor and City Clerk to execute said contract;
NOW, THEREFORE, BE IT RESOLVED by the City Council
of the City of Newport Beach that said contract above described
is approved, and the Mayor and City Clerk are hereby authorized
and directed to execute the same on behalf of the City of
Newport Beach.
ADOPTED this
ATTEST:
City Clerk
27th day of September , 1976
Mayor
DDO /bc
9/23/76