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Home My WebLink AboutC-1886 - Design Services; Bayside Drive ParkCITY OF NEWPORT BEACH CALIFORNIA City Hall 3300 W. Newport Blvd. Area Code 714 673 -2110 DATE November 24, 1976 TO: FINANCE DIRECTOR FROM: City Cleric SUBJECT: Contract No. 1886 Description of Contract Landscape Design Services /Bayside Dr. Part Authorized by Resolution No. None , adopted on By City Manager Effective date of Contract November 23, 1976 Contract with bang b Wood, Landscape Architects Address Bo: 227, So. Laamta, rA 92677 Amount of Contract See Contract 1 City Clerc \1 a.� g 0 0 AGREEMENT FOR DESIGN SERVICES ( Bayside Drive Park) NEWPORT BEACH, a municipal corporation, hereinafter referred to as "City" and the firm of LANG & WOOD, LANDSCAPE ARCHITECTS, hereinafter referred to as "Architect" W I T N E S S E T H: WHEREAS, City desires to develop and landscape a recreation and park area to be known as Bayside Drive Park, which will lie adjacent to Bayside Drive, and extend from Carnation Avenue to Larkspur Avenue in Corona del Mar, hereinafter referred to as "Project "; and WHEREAS, design services are necessary to review the existing Master Plan and to prepare plans and specifications suitable for requesting bids to construct Project; and WHEREAS, Architect has submitted a proposal to review the Master Plan and to prepare plans and specifications for Project, NOW, THEREFORE, in consideration of the foregoing, the parties hereto agree as follows: 1. General. A. City engages Architect to perform the services hereinafter described for the compensation herein stated. B. Architect agrees to perform said services upon the terms hereinafter set forth. II. Services to be Performed by Architect. Architect hereby agrees to perform the following services: A. Preliminary Analysis Phase 1. Review the existing Master Plan for the Project and recommend modifications to improve the park functions, circulation and site planning. a THIS AGREEMENT is made and entered into this o�,3 Z day of 1976, by and between the CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as "City" and the firm of LANG & WOOD, LANDSCAPE ARCHITECTS, hereinafter referred to as "Architect" W I T N E S S E T H: WHEREAS, City desires to develop and landscape a recreation and park area to be known as Bayside Drive Park, which will lie adjacent to Bayside Drive, and extend from Carnation Avenue to Larkspur Avenue in Corona del Mar, hereinafter referred to as "Project "; and WHEREAS, design services are necessary to review the existing Master Plan and to prepare plans and specifications suitable for requesting bids to construct Project; and WHEREAS, Architect has submitted a proposal to review the Master Plan and to prepare plans and specifications for Project, NOW, THEREFORE, in consideration of the foregoing, the parties hereto agree as follows: 1. General. A. City engages Architect to perform the services hereinafter described for the compensation herein stated. B. Architect agrees to perform said services upon the terms hereinafter set forth. II. Services to be Performed by Architect. Architect hereby agrees to perform the following services: A. Preliminary Analysis Phase 1. Review the existing Master Plan for the Project and recommend modifications to improve the park functions, circulation and site planning. a 0 0 2. Collect from the City existing base information pertinent to the Project (street improvement plans and utility plans). 3. Meet with City staff to resolve technical matters presenting potential difficulties in accomplish- ing the design. 4. Provide a topographic survey of Project site in sufficient detail and accuracy to determine drainage flow patterns, grading quantities, and site boundaries. B. Preliminary Design Phase 1. Prepare a preliminary design in accordance with the approved Master Plan which will include site plan arrangement, circulation studies, preliminary grading and drainage solutions, planting layout, lighting considerations, play apparatus installations, preliminary cost estimate and logical phasing plan. C. Final Design, Preparation of Plans, Specifica- tions and Estimates Phase 1. Upon written approval of the preliminary design, prepare detailed construction drawings for all facilities on City furnished standard plan sheets. 2. Prepare special provisions and contract documents on xerox masters to be used in conjunction with the City's Standard Specifications (Standard Specifications for Public Works Construction, 1973 '- Edition, including supplements). 3. Calculate the construction quantities, estimate their cost, and provide a final engineer's estimate in bid proposal format. 4. During the preparation of detailed construction drawings for all facilities, review progress and concepts periodically with City to ascertain conformance with City standards and require- ments. -2- 0 D. Construction Phase Provide consultation and /or interpretation of plans and specifications during the construction phase of the Project, including review of shop drawings. This includes but is not limited to: A. Site inspection with City staff at the completion of preliminary finish grading prior to the incorporation of soil amendments or start of irrigation system. B. Site inspections with City staff during the irrigation system coverage test. C. Site inspections with City staff when shrubs and trees have been spotted before planting, at completion of finish modeling of lawn areas before seeding, at completion of landscape construction items, and at the completion of the maintenance period. III Duties of City. City hereby agrees to supply Architect with the following information and materials: A. Mylar plan and profile and standard sheets for preparation of original project drawings. B. Soil test data as determined necessary for both the construction of the park facilities and the landscaping of the park. C. Any other additional information available which the parties agree may be beneficial to the final design of the Project. IV. Ownership of Project Documents. Original drawings, reports, notes, maps and other documents shall become the property of the City and may be reproduced and utilized as deemed necessary by the City. V. Right of Termination. City reserves the right to terminate this agreement at any time and for any reason by giving Architect seven (7) days' prior written notice; notice shall be deemed served upon desposit in the United States Mail, postage prepaid, addressed to any of the Architect's business -3- E offices. In the event of termination due to fault by Architect, City shall be obligated to compensate Architect for only those authorized services which have been completed and accepted by the City. If this agreement is terminated for any reason other than fault of Architect, City agrees to compensate Architect for the actual services performed up to the effective date of the notice of termination, on the basis of the fee schedule contained herein. VI. Completion of Preliminary Analysis, Preliminary Design and Final Design. Preliminary project analysis shall be presented to City for review within fourteen (14) calendar days after issuance of a notice to proceed. The notice to proceed will be issued at the time when all base information has been received by the Architect from the City. Preliminary design and cost estimate shall be completed and submitted for review within forty -five (45) calendar days following authorization by City to proceed with preliminary design. Final design, including all plans and other documents for the Project shall be submitted to the Parks, Beaches and Recreation Director of City for final review within one hundred and five (105) calendar days following authorization by City to proceed with final design. VII. Fee Schedule and Payment. In consideration of the performance of the above described services, City hereby agrees to pay Architect an amount based upon the hourly rate schedule set forth below. In no event shall said amount be greater than Eleven Thousand Eight Hundred ($11,800.00) except as otherwise provided herein. A. Hourly rates for office and field personnel shall be as follows: Principal $30.00 /hr Senior Landscape Architect $22.50 /hr Registered Landscape Architect $18.50 /hr Staff $15.00 /hr Clerical $10.00 /hr -4- * 0 B. The contract amount shall be paid to Architect as follows: 1. Monthly partial payments shall be made on the basis of the time expended by the Architect at the hourly rates listed herein, except that the cumulative amount of monthly partial payments shall not exceed the cumulative total amounts shown below for each phase until the completion and acceptance of that phase: (a) Preliminary Analysis Phase set forth in Section II -A $2,800.00 (b) Preliminary Design Phase set forth in Section II -B $2,400.00 (c) Final Design, Preparation of Plans, Specifications, and Estimates Phase set forth in Section II -C $5,400.00 (d) Construction Phase, Plan Interpretation, Project Supervision set forth in Section II -D $1,200.00 The sum of the monthly partial payments shall not exceed ninety percent (90 %) of the maximum fee. 2. Balance of the total amount earned to be paid upon completion of work specified in Section II (Services to be Performed by Architect), or by January, 1978, whichever occurs first. 3. In addition, City agrees to reimburse Architect for the actual cost of reproduction of copies of said plans and related documents, as well as other related costs authorized in advance by the Parks, Beaches and Recreation Director. VIII. Project Scope Revisions. The scope of the Project may be changed and the maximum fee revised upon prior written approval of the Parks, Beaches and Recreation Director and the Public Works Director if the increase in the maximum fee does not exceed Two Thousand Five Hundred Dollars ($2,500.00). -5- 0 If revisions to the scope of the Project would result in an increase in the maximum fee exceeding Two Thousand Five Hundred Dollars ($2,500.00), an amendment providing for such revisions shall be processed and executed by the parties hereto. IX. Hold Harmless. Architect shall indemnify and save harmless City and its officers and employees from any damage or liability arising from any errors, omissions or negligence in the Architect's performance of this agreement, or in the work and services herein provided. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the date first above written. ATTEST: City Clerk APPRO AS TO FORM- City Attorney CITY OF NEWPORT BEACH, A Municipal Corporation By City Manager v LANG & WOOD, LANDSCAPE ARCHITECTS By By -6-