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HomeMy WebLinkAboutC-1906 - Professional Engineering Services; Development of Traffic Circulation ModelsAGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES DEVELOPMENT OF TRAFFIC CIRCULATION MODELS THIS AGREEMENT is made and entered into this �- day of 1977, by and between the CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as "CITY ", and the firm of HERMAN BASMACIYAN AND ASSOCIATES, hereinafter referred to as "ENGINEER" W I T N E S S E T H WHEREAS, CITY needs to develop certain procedures for estimating and analyzing traffic, and WHEREAS, CITY and ENGINEER have jointly prepared a Work Program to develop such procedures, and WHEREAS, ENGINEER has demonstrated ability and willingness in participating in the Work Program, and WHEREAS, CITY is prepared to retain ENGINEER to provide services in conjunction with said Work Program, and WHEREAS, CITY is also prepared to retain the firm of HERMAN KIMMEL AND ASSOCIATES, INC., hereinafter referred to as HKA, to provide services in conjunction with said Work Program, and WHEREAS, HKA has reviewed the Work Program, is in agreement with its content, and has demonstrated ability and willingness to perform the work required, NOW, THEREFORE, in consideration of the foregoing, the parties hereto agree as follows: I. General A. CITY engages ENGINEER to perform the services hereinafter described for the compensation herein stated. B. ENGINEER agrees to perform said services upon the terms hereinafter set forth. II. Services to be Performed by ENGINEER ENGINEER shall act on CITY'S behalf in managing the execution of the Work Program, attached -1- hereto as Exhibit A, and by reference herein made a part of this Agreement. Specifically, the ENGINEER shall do the following: 1. Interpret and input CITY needs into the development of traffic models such that the products will be responsive to their intended uses by the CITY. 2. Monitor HKA progress and inform CITY of status and problems which may arise, if any. 3. Coordinate performance schedules of both CITY and HKA to insure orderly progress and adequate training of the assigned City staff member. 4. Monitor manpower requirements and resource allocation of both CITY and HKA to ensure the best allocation of resources. 5. Act as liaison between CITY and HKA and maintain two -way communication. 6. Monitor CITY'S progress in developing land use and socio- economic inputs to the Work Program to ensure appropriate format and timely delivery. 7. Generally oversee CITY'S efforts in collecting and analyzing traffic data. 8. Prepare monthly written progress reports. 9. Make presentations as may be required. 10. Assist HKA in the performance of the work items identified in the Work Program. III. Duties of CITY CITY agrees to do the following: 1. Enter into an agreement with HKA simultaneously with the execution of this Agreement. The agreement between CITY and HKA is attached hereto as Exhibit B, and by reference herein is made a part of this Agreement. 2. Make available to ENGINEER any and all pertinent reports, maps, data, computer tabulations, and other information. -2- F A_ • 0 3. Develop land use and socio- economic informa- tion for existing and future conditions. 4. Collect and analyze traffic data which CITY and ENGINEER will jointly define. Such data shall include traffic counts, travel speed, and trip generation in selected areas. 5. Assign a staff member to work with ENGINEER and HKA for purposes of training this person in the procedures for long -term CITY benefit. 6. Request and receive applicable data and forecasts, as necessary and as appropriate, from the County of Orange, SCAG, LARTS, the Coastal Commission, CALTRANS, neighboring cities, and other agencies. IV. Time of Completion All work under this Agreement shall be completed no later than December 31, 1977. Interim dates for delivery of identifiable major products are set forth in Exhibit A. V. Ownership of Project Documents Original drawings, reports, no documents prepared 6y ENGINEER ,of. this Agreement shall_ become the. CITY -and may be reproduced deemed necessary by the Public tes, maps and other under the terms the property of and utilized as Works Director. VI. Engineer in Charge Herman Basmaciyan RCE No. 20137, shall be the engineer in charge. VII. Right of Termination CITY reserves the right to terminate this agree- ment at any time by giving ENGINEER three (3) days prior written notice; notice shall be deemed served upon deposit in the United States Mail, postage prepaid, addressed to the ENGINEER'S business office. In the event of termination due to fault of ENGINEER, CITY shall be relieved of -3- any obligation to compensate ENGINEER. If this Agreement is terminated for any reason other than fault of ENGINEER, CITY agrees to compensate ENGINEER for the actual services performed up to the effective date of the notice of termination, on the basis of the fee schedule contained herein. VIII. Fee Schedule and Payment In consideration of the performance of the above - described engineering services, CITY hereby agrees to pay ENGINEER an amount based upon the hourly rate schedule set forth below. In no event shall said amount for personnel services and expenses be greater than Twenty -two Thousand one Hundred Dollars ($22,100.00), except as otherwise provided herein. A. Hourly rates for personnel shall be as follows: Principal (Engineer in Charge) $27.50 /hour Drafting $12.00 /hour Typist /Clerical $10.00 /hour B. The contract amount shall be paid to..ENGINEER as follows: 1. Monthly partial payments shall be based on the personnel time allocated each month, as determined by the fee schedule, and on actual direct expenses. The sum of the monthly partial payments shall not exceed ninety percent (90 %) of the maximum fee; 2. Balance of the total amount earned to be paid upon completion of all work under the terms of this Agreement. 3. CITY agrees to reimburse ENGINEER for the actual and direct costs such as reproduc- tion of copies and miscellaneous items and for authorized automobile travel outside Newport Beach at $0.15 per mile. -4- i • IX. Additional Work Should ENGINEER complete any additional work not outlined in this agreement, but authorized by CITY, the extra work shall be performed on an hourly basis in accordance with the hourly rate standard fee schedule set forth in Section VIII (Fee Schedule and Payment) above. X. PROJECT Scope Revisions The scope of the PROJECT may be changed and the maximum fee revised upon prior written approval of the Public Works Director if the increase in the maximum fee does not exceed One Thousand Five Hundred Dollars ($1,500.00). If revisions to the scope of the PROJECT would result in an increase in maximum fee exceeding One Thousand Five Hundred Dollars ($1,500.00), an amendment providing for such revisions shall be processed and executed by the parties hereto. IN WITNESS WHEREOF, the parties hereto have.executed this agreement on the date first above written. ATTEST: By: d7.cai City Clerk APPROVED AS TO FORd: ney CITY OF NEWPORT BEACH 1 By: flit f ff5yor HERMAN BASMACIYAN AND ASSOCIATES By : /nC CLu Fri ncipal -5- , • EXHIBIT A • WORK PROGRAM The overall objective of the Work Program is the development of traffic models, which are flexible analytical tools to assess interrelationships between land uses and the circulation system and to help evaluate the traffic impacts resulting from alternative configurations of the circulation system. Products The following constitute the specific products to be developed: 1. "Existing" Model - A tool to assist in evaluating quickly and easily the traffic impact of: • current development proposals, individually or several in combination • short -term transportation facility improvements The "Existing" Model consists of two components: a. computerized procedures to reflect average daily conditions b. supplementary manual procedures to assess summer/ winter and peak /off -peak relationships The "Existing" Model constitutes a building block for the "Future" Model, Product No. 2. 2. "Future" Model - A tool to assist in evaluating: compatibility of the Land Use and Circulation Elements of the City's General Plan The impact of modifying the City's circulation system by adding, deleting, or reclassifying specific streets or highways The impact on the City's circulation system which might result from changes in major facilities in areas adjoining the traffic impact of specific long -term development proposals the traffic - related aspects of alternative policies pertaining to the intensity of long -term commercial/ industrial development The "Future" Model consists of two components, computerized procedures and supplementary manual procedures, comparably to the "Existing" Model. 3. Complete documentation of procedures and assumptions for both the "Existing" and "Future" models in sufficient detail to enable City staff to use the models on a continuing basis. Work Items Specific work items involved in the development of the required products are identified and diagrammed in the flow chart attached, and numbered Figure 1. Tasks G -1 through G -15 are of a General nature and constitute background work pertaining to the development of both the "Existing" and "Future" models. Tasks E -1 through E -12 are those specifically pertaining to the development of the Existing model and Tasks F -1 through F -10 pertain to the development of the Future model. Tasks G -3 and G -14 consist of vehicle license plate surveys which will identify traffic patterns through the City for winter and summer conditions. These tasks will be performed under the auspicies of the Environmental Management Agency of the County of Orange and are not part of the work to be performed under this Agreement. The City of Newport Beach and CP 0 0 the County of Orange are cooperating in such a manner as to make it possible to use the information from the vehicle license plate surveys in the development of the models. The responsibility to perform the following tasks in specifically assigned to City staff, as illustrated in 'Figure 1: G -1, G -2, G -4, G -10, G -12, G -13, G -15, E -1, F -1 It is estimated that HBA will devote approximately 20 days in working with City staff in performing the tasks listed above. Primary responsibility to perform the following tasks rests with HKA: G -5 through G -11, E -2 through E -12, F -2 through F -10 It is estimated that HBA will devote approximately 80 days in assisting HKA in the performance of the tasks for which HKA has primary responsibility. Any time spent by HBA in purely management- oriented tasks such as presentations, progress reports, and similar items need to be deducted from the total of 80 days available. Schedule The flow chart attached sets forth the schedule. The entire program can be accomplished within 9 -1/2 months of authorization to proceed. "Milestone" dates, based on March 1, 1977, start, are as follows: August__31 ..1977 - Working "Existing" compu_erized model available ..- -Qc­toYer -1, 1977 Working "Future" computerized model available • November 15, 1977- Complete documentation for "Existing" model available, including supplementary manual procedures for peak /off -peak and winter /summer relationships • December 15, 1977- Complete documentation for "Future" model available, including supplementary manual procedures for peak /off -peak and winter /summer relationships. If project initiation is delayed beyond March 1, 1977, the completion dates listed above would need to be moved up by a period commensurate with the delay in the starting date. -2- CITY OF NEWPORT BEACH GENERALIZED K FLOW AND SCHEDULE FOR DELOPMENT g OF COMP TRAFFIC ESTIMATION DELS Major Responsibility; 1977 Mar Apr May Jun Jul Aug Sep Oct Nov Dec City of Newport Beach' Traffic Engineering G-1 Collect Peak 6 Off -Peak Winter Traffic Counts G -2 Make Peak 6 Off -Peak Speed Studies G -3 Conduct Vehicle License Plate Survey in Cooperation with Orange County EMA memennown G -4 Perform Additional Trip Generation Studios G -10 Request 6 Obtain Regional Data G -12 Collect Sumrr Peak 6 Off -Peak Traffic Counts G -13 Make Summer Speed Studies G -14 Conduct Summer Vehicle License Plate Survey (ENA participation) G -15 Compile Summer Trip Generation Data for Selected land Uses City of Newport Beach; Community Development i E -1 Compile Existing Land Una and /or Sonia Economic Data in Format Suitable for - ' Model Input F -1 compile Future and Use 6 Sonic Economic ror Data in Format Suitable for Modal InpuC j "to in Consultantsl G-5 Define Study Area Boundary G -6 Define Trip Generation 6 Trip Distribution Procedures in Specific Terms G -7 Define Analysis Zones - I' G -8 Define and Use 6 Regional Data I Requirements r G -9 Analyze Traffic "to from G -1, G -2, G-]. G-4 G -11 Evaluate Regional Data E -2 Delineate Existing Net E -3 Analyze Zones 6 Net for Compatibility E -4 Computerize Existing Net Including Generalized Capacities E -5 Estimate Existing Trip Ends fn Study Area E -6 Analyze Paths, Review /Modify - E -7 Reconcile with Regional Data E -8 Develop Existing Trip TeDla E -9 Load Net 6 Evaluate Against Grouts Counts - Use Capacity Restraint E -10 Adjust /Modify as Necessary E -11 Assess /Evaluate Minter - Summer 6 Peak Off Peak Relationships 6 Develop Comparative Facture - E =12 Complete Documentation of Existing Model F -2 Delineate Future Network - City Circa -� lation Element Plus Appropriate Assumptions for Facilities Outside City 'I F -3 Computerize Future Network with rapecity - -- F -4 Estimate Future Trip Ends - 1 - F -6 Evaluate Path. 6 Modify F -s Develop Future Trip Table Using Regional Information to Best Advantage F-7 Wad Network 6 Evaluate - Use Capacity Restraint meme F -8 Adjust /Modify es Necessary F -9 Assess /Evaluate Winter /Summer 6 Peek/ Off Peak Relati ... hip. and Derelop i Comparative Factors - F -10 Complete Documentation of Future Model Milestones': 1 Working "EZiating ",Model Available for Average Day 2 Working "Future" Model Available for Average Day 3 Peak /Off Peak 6 Sumer /Winter Relation- i ships for "Existing" Model - 4 Peak /Off Peak 6 Summer /Winter Relation- i ships for "Future" Model Schedule assumes March 1 starting date .� F /6U11E. l.f .. # 0 AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES (DEVELOPMENT OF TRAFFIC CIRCULATION MODELS) THIS AGREEMENT is made and entered into this / day of 1977, by and between the CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as "CITY ", and the firm of HERMAN KIMMEL & ASSOCIATES, INC., hereinafter referred to as "ENGINEER" W I T N E S S E T H WHEREAS, CITY needs to develop certain procedures for estimating and analyzing traffic, and WHEREAS, CITY has developed a Work Program jointly with the firm of HERMAN BASMACIYAN AND ASSOCIATES, hereinafter referred to as HBA, and WHEREAS, ENGINEER has reviewed said Work Program and is in agreement with its content, and WHEREAS, ENGINEER has demonstrated ability and willingness to perform the work required, and WHEREAS, CITY is prepared to retain ENGINEER to provide services in conjunction with said Work Program. WHEREAS, CITY is also prepared to retain HBA to perform certain services in conjunction with said Work Program, and WHEREAS, HBA has demonstrated ability and willingness to perform required services, NOW, THEREFORE, in consideration of the foregoing, the parties hereto agree as follows: I. General A. CITY engages ENGINEER to perform the services hereinafter described for the compensation herein stated. B. ENGINEER agrees to perform said services upon the terms hereinafter set forth. II. Services to be Performed by ENGINEER ENGINEER shall perform the work outlined in the Work Program, which is attached hereto as -1- E IBIT A, and by reference rein is made a part of this Agreement, with the exception of those work items specifically assigned to CITY. HBA will assist ENGINEER in the performance of Work items contained in the Work Program. ENGINEER will assist in training the assigned City staff member. III. Duties of CITY CITY agrees to do the following: A. Enter into an agreement with HBA simultaneously with the execution of this Agreement. The agreement between CITY and HBA is attached hereto as Exhibit B, and by reference herein is made a part of this Agreement. B. Make available to ENGINEER any and all pertinent reports, maps, data, computer tabulations, and other information. C. Develop land use and socio- economic informa- tion for existing and future conditions. D. Collect and analyze traffic data which CITY and HBA will jointly define. Such data shall include traffic counts, travel speed, and trip generation in selected areas. E. Assign a staff member to work with ENGINEER and HBA for purposes of training this ,person in the procedures for long -term CITY benefit. F. Request and receive applicable data and forecasts, as necessary and as appropriate, from the County of.Orange, SCAG, LARTS, the Coastal Commission, CALTRANS, neighboring cities, and other agencies. IV. Time of Completion All work under this Agreement shall be completed no later than December 31; 1977. Interim dates for delivery of identifiable major products are set forth in Exhibit A. V. Ownership of Project Documents Original drawings, reports, notes, maps, computer procedures, data files, and other documents prepared by ENGINEER under the terms of this Agreement shall become the property of the CITY and may be reproduced and utilized as deemed necessary by the Public Works Director. Any computer program for data manipulation which are not a part of the Federal Highway Administra- tion (FHWA) PLANPAC /BACKPAC or UTPS will be . documented and become the property of the CITY as a part of this contract. All modifications or additions to the FHWA PLANPAC /BACKPAC or UTPS computer programs and /or subroutines will be documented in accordance with the UTPS documen- tation standards and will be the property of CITY. VI. Engineer in Charge Robert Barrett, RCE No. 20161, shall be the engineer in charge. VII. Right of Termination CITY reserves the right to terminate this agree- ment at any time by giving ENGINEER three (3) days' prior written notice; notice shall be deemed served upon deposit in the United States Mail, postage prepaid, addressed to the ENGINEER'S business office. In the event of termination due to fault of ENGINEER, CITY shall be relieved of any obligation to compensate ENGINEER. If this agreement is terminated for any reason other than fault of ENGINEER, CITY agrees to compensate ENGINEER for the actual services performed up to the effective date of the notice of termination on the basis of the fee schedule contained herein. VIII. Fee Schedule and Payment In consideration of the performance of the above- described engineering services, CITY hereby agrees to pay ENGINEER an amount based upon the hourly rate schedule set forth below. In no event shall said amount for personnel services and expenses be greater than Forty -seven Thousand Six Hundred Eighty Dollars ($47,680.00) -3- except as otherwise provided herein. A. Hourly rates for personnel shall be as follows: Engineer -in- Charge $35.00 /hr Senior Associate 28.00 Assistant 20.00 Drafting 18.00 Clerical /Typing 12.50 B. The contract amount shall be paid to ENGINEER as follows: 1. Monthly partial payments shall be based on the personnel time allocated each month, as determined by the fee schedule, and on actual direct expenses. The sum of the monthly partial payments shall not exceed ninety percent (90%) of the maximum fee; 2. Balance of the total amount earned to be paid upon completion of all work under the terms of this Agreement. 3. CITY agrees to reimburse ENGINEER for the actual and direct costs, such as repro- duction of copies, computer expenses, and miscellaneous items and for authorized automobile travel outside Newport Beach at $0.15 per mile. IX. Additional Work, Should ENGINEER complete any additional work not outlined in this agreement, but authorized by CITY, the extra work shall be performed on an hourly basis in accordance with the hourly rate standard fee schedule set forth in Section VIII (fee Schedule and Payment) above. X. PROJECT Scope Revisions The scope of the PROJECT may be changed and the maximum fee revised upon prior written approval -4- of •e Public Works Director i�the increase in the maximum fee does not.exceed One Thousand Five Hundred Dollars ($1,500.00). If revisions to the scope of the PROJECT would result in an increase in.the maximum fee exceeding One Thousand Five Hundred Dollars ($1,500.00), an amendment providing for such revisions shall be processed and executed by the parties hereto. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the date first above written. ATTEST: By- City Clerk APPROVED AAKTO FORM: ey CITY OF NEWPORT BEACH By ayor . HERMAN KIMMEL & ASSOCIATES, INC. _5_ CITY OF NEWPORT BEACH o � CALIFORNIA City Hall 3300 W. Newport Blvd. Area Code 714 DATE Agr*1 5, 1977 TO: FINANCE DIRECTOR FROM: City Clerk SUBJECT: Contract No. 190611 Description of Contract Bnsinarim Services for Transportation Modal Authorized by Resolution No. 9021 , adopted on February 28. 1977 Effective date of Contract April 1. 1977 Contract with Herm m Basmacivan and Associates Address 1821 Fort Renwick Newport Beach, CA Amount of Contract See agreement City Clerc "�' yltl S, 1171 z y�j ii - { )� Jv `- ��[ �A � x '' -. ....: i � .. z y�j ii - { )� Jv `- ��[ �A 5 � � � y f � ,,,yqy� �m :. _.. .a. =^�=. y, c__�:: � . .. Wr.w;... .. , . <_ _ : �_ r � 4 �i;?:cr'. �?."aM - „u s �:*.'�ex n:*,_, _. G. -?"::: .. .oti�” • ! RESOLUTION NO. 02 1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE ENGINEERING SERVICES AGREEMENTS BETWEEN THE CITY OF NEWPORT BEACH AND HERMAN BASMACIYAN AND ASSOCIATES AND HERMAN KIMMEL AND ASSOCIATES, INC. IN CONNECTION WITH DEVELOPMENT OF TRANSPORTATION MODEL WHEREAS, there has been presented to the City Council of the City of Newport Beach certain engineering services agreements between the City of Newport Beach and Herman Basmaciyan and Associates and Herman Kimmel and Associates, Inc. in connection with development of transportation model; and WHEREAS, the City Council has reviewed the terms and conditions of said agreements and finds them to be satisfactory and that it would be in the best interest of the City to authorize the Mayor and City Clerk to execute said agreements; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that said agreements above described are approved, and the Mayor and City Clerk are hereby authorized and directed to execute the same on behalf of the City of Newport Beach. ADOPTED this 29th day of February , 1977. ATTEST. City Clerk DDO /bc 2/22/77 V-� qo�-I m6UC, C,- Iqb( 673 February 28, 1977 CITY COUNCIL AGENDA ITEM N0. H -2(b) TO: CITY COUNCIL FROM: Public Works Department SUBJECT: DEVELOPMENT OF TRANSPORTATION MODEL RECOMMENDATION: Adopt a resolution authorizing the Mayor and City Clerk to execute engineering services agreements with Herman Basmaciyan and Associates and Herman Kimmel and Associates, Inc., for development of the subject model. DISCUSSION: Proposals have been obtained from Herman Basmaciyan and Associates and Herman Kimmel and Associates, consulting engineers for the development of traffic models for the City. The models will give the City the capability to assess short term impacts of present and future land use and circulation system decisions. Compensation will be based on standard hourly rates with a maximum total cost not to exceed $69,780. The work to be performed by Herman Basmaciyan and Associates will not exceed $22,100 and the work to be performed by Herman Kimmel and Associates will not exceed $47,680. The project will be funded with a combination of General Fund and Gas Tax funds. The 1976 -77 budget has appropriated $50,000 from the general fund and an additional $19,680 of gas tax funds will be used. The $19,680 of gas tax funds are available and the necessary budget amendment will be prepared for approval of the March 14, 1977 regular Council meeting. Attached is a report outlining the work program, various tasks, work flow and anticipated time schedule for completing the work. As outlined on the work flow chart, work will begin in March and will be completed in December, 1977. The completed project will provide the City staff with the tools to assess land use and circulation system traffic impacts, and the ability to assess the compatibility of the Land Use and Circulation Elements of the City's General Plan. The completed model will also allow the staff to assess the traffic impacts of adding, deleting, or changing the classifi- City Council Agenda Item No. H -2(b) -2- February 28, 1977 cation of any roadway shown on the Circulation Element of the General Plan. The Community Development Department will be able to use the model for traffic projections and assessment of various land use alternatives for Specific Area Plans, EIR'S, and specific changes in.,the land use elements of the General Plan. C .Q Bill E. Darnell Traffic Engineer Attachments BED:bcd Herman CONSULTING SERVICES Easmadyan ENGINEERING/PLANNING TRANSPORTATION and Associates TRANSIT 1821 Port Renwick, Newport Beach, CA 82660 (714) 640.6737 TRAFFIC January 19, 1977 SR1cFiC Mr. Bill E. Darnell Traffic Engineer City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92663 Subject: Development of Traffic Models for the City of 'Newport Beach Dear Mr. Darnell: In accordance with our discussions during the course of the last several weeks, a work program has been prepared for the development of traffic models for the City of Newport Beach_ The models should be considered flexible analytical tools which will give the City the capability to assess interrelationships_ between land uses and the circulation system and to evaluate the traffic impacts resulting from alternative configurations of the circulation system. The work program has been prepared with the benefit of meetings and discussions with several agencies including the City of Newport Beach Departments of Public Works and Community Development, the Orange County Environmental Management Agency, SCAG and LARTS. Therefore, the work program represents a diversity of points of view and a balance between what might be optimally desired end products and what is feasible to achieve within a reasonable period of time and level of resource allocation. Highlights of the work program are summarized in the subsequent paragraphs: Products 1. "Existing" Model - A tool to evaluate quickly and easily the traffic impact of: • current development proposals, individually or several in combination • short -term transportation facility improvements The "Existing" Model consists of two components: a. computerized procedures to reflect average daily conditions b. supplementary manual procedures to assess summer /winter and peak /off- peak relationships The "Existing" Model constitutes a building block for the "Future "Model, Product No. 2. Page Two Mr. Bill Darnell January 19, 1977 2. "Future" Model - A tool to evaluate: • compatibility of the Land Use and Circulation Elements of the City's General Plan • the impact of modifying the City's circulation system by adding, deleting, or reclassifying specific streets or highways • the impact on the City's circulation system which might result from changes in major regional facilities presently on the County's Master Plan of Arterial Highways • the traffic impact of specific long -term development proposals • the traffic - related aspects of alternative policies pertaining to the intensity of long -term commercial /industrial development The "Future" Model consists of two components, computerized procedures and supplementary manual procedures, comparably to the "Existing" Model. 3. Complete documentation of procedures and "Future" models in sufficient detail on a continuing basis. Major Features of the Models and assumptions for both the "Existing" to enable City staff to use the models Tools for continued and long -term use by the City - easy to use and will enable quick response to specific problems • Based on actual field data Easy to update in response to major policy direction Ability to reflect peak /off -peak and winter /summer relationships - albeit manually • Sufficiently large study area surrounding the City to reflect major external influences. Sufficient detail in network configuration and in traffic analysis zones to estimate traffic volumes for streets classified "Secondary" or higher. (Within the City limits approximately 60 to 70 zones are contemplated compared to 20 to 30 used in the AMV study). Scope of Work Specific tasks in the development of the models have been identified and are diagrammed in the flow chart attached. Tasks G -1 through G -15 are of a General nature and constitute background work. pertaining to the development of both the "Existing" and "Future" models. Tasks E -1 through F12 are those specifically pertaining to the development of the Existing model and Tasks F -1 through F -10 pertain to the development of the Tuture model. Page Three Mr. Bill Darnell January 19,1977 Tasks G -3 and G -14 consist of vehicle license plate surveys which will identify traffic patterns through.selected points in the City for winter and summer conditions. The Orange County EMA has expressed interest in the output from these tasks since the results might have Countywide applicability. Therefore, possibilities for a County /City, cooperative arrangement to perform these tasks are being sought. The budget estimates presented subsequently exclude the cost of performing tasks G -3 and GA because of the uncertainty of the outcome of County /City discussions. i4 Schedule The flow chart attached sets forth the schedule. The entire program can be accomplished within 92 months of authorization to proceed. "Milestone" dates, based on March 1, 1977, start, are as follows: • August 31, 1977 - Working "Existing" computerized model available • October 31, 1977 - Working "Future" computerized model available November 15, 1977 - Complete documentation for "Existing" model available, including supplementary manual procedures for peak/off -peak and winter /summer relationships • December 15, 1977 - Complete documentation for "Future" model available, including supplementary manual procedures for peak/ off -peak and winter /summer relationships. Responsibility for Model Development Major responsibility for the overall program will rest with the Traffic Engineering Department of the City of Newport Beach. The Traffic Engineering Department will collect certain field data, will analyze these data, and assign a professional staff member to participate in the work program for training purposes. The Department of Community Development of the City will compile land use and selected socio- economic information in a format suitable for model input. Herman Basmaciyan, Principal of Herman Basmaciyan and Associates, will coordinate the activities of City staff, maintain liaison with model development Consultant, participate in selected work tasks, attend meetings, and make presentations as required. The model development Consultant, Herman Kimmel and Associates, (HKA), will have primary responsibility for the performance of the model development tasks defined in the Work Flow Chart. Herman Basmaciyan and City staff will participate and assist in the performance of these tasks. Personnel Allocation Following are estimated levels Robert Barrett (HKA) Ed Granzow, Jr. (HKA) Support Staff (HKA) Subtotal HKA Herman Basmaciyan City Staff - Development Traffic Engrg(a) of personnel allocation by groups of tasks: Days Tasks G -1 asks E -1 Tasks F -1 thru G -15 thru E -12 thru 10 TOTAL 3 8 4 15 19 54 47 120 5 60 45 110 27 122 96 245 27 38 35 100 5 25 25 55 45 20 15 80 Page Four Mr. Bill Darnell January 19 , 1977 (a) Excludes field data collection personnel and temporary part - time help for data analysis. NOTE: Personnel allocation excludes tasks G -3 and G -14 pertaining to the vehicle license plate survey. Estimate of Consultant Fee Estimates of consultant fee are based on the basis of the following billing rates: (a) Includes $3,000 for computer expenses. NOTE: Estimate of consultant fee excludes Tasks G -3 and G -14 pertaining to the vehiclelicense plate survey. The estimated maximum consultant fee represents a "not -to- exceed" amount in a "Time and Materials" type contract. If the work program were reduced in scope to exclude the development of the peak/ off -peak and winter /summer relationships, Tasks E -11 and F -9, the maximum consultant fee would be reduced to $61,790, compared to the fee for the complete program of $69V780.. City Traffic Engineering staff time would also be reduced by 15 days. The peak /off -peak and winter /summer relationships are considered to be important elements of the total model development effort. Their exclusion from the work program is not recommended. Hourly Rate Daily Rate Robert Barrett $ 35.00 $ 280.00 Ed Granzow, Jr. 28.00 224.00 Support Staff 15.00 120.00 Herman'Basmaciyan 27.50 220.00 Direct'Expenses at actual cost Authorized Auto Mileage @ $.15 /mile Summary of Maximum Consultant Fee Personnel Expenses Total (a) Herman Kimmel and Associates $ 44,280 $ 3,400 $ 47,680 Herman Basmaciyan and Associates 22,000 100 22,100 TOTAL 66,280 3,500 69,780 (a) Includes $3,000 for computer expenses. NOTE: Estimate of consultant fee excludes Tasks G -3 and G -14 pertaining to the vehiclelicense plate survey. The estimated maximum consultant fee represents a "not -to- exceed" amount in a "Time and Materials" type contract. If the work program were reduced in scope to exclude the development of the peak/ off -peak and winter /summer relationships, Tasks E -11 and F -9, the maximum consultant fee would be reduced to $61,790, compared to the fee for the complete program of $69V780.. City Traffic Engineering staff time would also be reduced by 15 days. The peak /off -peak and winter /summer relationships are considered to be important elements of the total model development effort. Their exclusion from the work program is not recommended. Page Five Mr. Bill Darnell January 19, 1977 Likely /Potential Outside Data Sources Orange County EMA CALTRANS Adjoining Cities LARTS Coastal Commission The Irvine Company and other parties in the private sector The Orange County EMA has indicated an interest in the proposed vehicle license plate survey because the results will have Countywide applicability. Discussions between the City and the EMA are underway to assess possibilities for financial participation by the EMA. Continuing Activities After Model Development Since City staff will participate in the model development work and since . complete documentation will be available at the conclusion of the modelling process, the City staff will be in a eosition to perform continuing activities using the models. Suggested activities are: • Use of "Existing" Model for evaluation of short -term developments and /or street network modifications. • Use of "Future" Model for evaluating alternative levels of commercial /industrial development and /or alternative configurations of future street network. • Periodic (every three to five years) updating of "Existing" Model to maintain "current" conditions. Suggested Future Work After the development of the "Existing" and "Future" Models described herein, future work can be directed towards the development of: • A computerized "Summer" Model • A computerized "Peak Hour" Model • Procedures to analyze phasing and synchronization of land use and transportation system development. I will be pleased to meet with you and other members of the City staff to discuss in detail the contents of this letter or to answer any questions. Sincerely, HERMAN BASMACIYANNAAND ASSOCIATES Herman Basmaciyan, P.E. V/ Enc. cc: Herman Kimmel and Associates CITY OF NEWPORT BEACH GENERALIZED WORK FLOW AND SCHEDULE FOR DEVELOPMENT OF COMPUTERIZED TRAFFIC ESTIMATION MODELS Major Responsibility 1977 Mar Apr May Jun Jul Aug Sep Oct Nov Dec City of Newport Beach Traffic Engineering G -1 Collect Peak 9 Off-peak winter Traffic Counts G-2 Make Peak l Off -Peak Speed Studies G -3 Conduct Vehicle LSowe Plate Survey in Cooperation with Orange County EMA G -a Perform Additional Trip Generation Studies G -10 Request 9 Obtain Regional Data G -12 Collect Summer Peak 9 Off -Peak Traffic Count. G -13 Make Sumner Speed Studies G -14 Conduct Summer Vehiole License Plate Survey (INA Participation) 9-15 Compile Summer Trip Gec.ratlon Data for Selected land Voss City of Newport Beach Community Development E -1 Compile Existing Land Use and /or Socio Economic Data in Format Suitable for Model Input P -1 Compile Future Land Use 9 Saoic Economic lossexxxxx7o'examosolsommomm"sol Data in Format Suitable for Model Input Consultants G -5 Define Study Area Roundery moseft G -5 Define Trip Generation 6 Trip Distribution Procedures in Specific Tares 64 Define Analyeis Zones G -g Define land Use 9 Regional Date Requirements G -9 Analyze Traffic Data from G -1, G -2s F3, G -e G -11 Evaluate Regional Utz E -2 Delineate Existing Net E -3 Aealyze Zones 9 Net for Compatibility E -a Computerise Existing Net Including Generalised Capacitive E -S Estimate Existing Trip Ends in Study Area E -6 Analyze Paths, Review /Modify mosse £ -T Reconcile with Regional Data E -6 Develop Existing Trip Table E -9 Load Net i Evaluate Age ..at Grouts Counts - Use Capaciity Restraint somme E -10 Adjust /Modify as Necessary E -11 Assass /Evaluate winter -Summer 9 Peak -Off Peak Relationships 9 Develop Comparative Factors E -12 Complete Documentation of Existing Modal F -2 Delineate Future Network - City Citou- lat ion Element Plus Appropriate Assumptions for Facilities Outside City F -3 Computerise Future Network with Capacity F -a Estimate Future Trip Ends exam F -5 Evaluate Path. 9 Modify F -6 Develop Future Trip Table Using Regional. Information to Beat Advantage F -F Load Network 9 Evaluate - Use Capacity Restraint F -6 Adjust / hodify as Necessary somme F -9 Assess /Evaluate winter /Sumer 9 Peak/ Off Peak Relationships and Develop Comparative Factors F -10 Complete Documentation of Futuna Model Milestones 1 working "Existing ",Model Available for Average Day 2 working "Future" Model Available for Average Day 3 Psak /Off Peak 9 Suemer /winter Relation- - .hips for "Existing" Model e Peak /Off Peak 9 Summer /winter R.letion- onlye for "Future" Model CONTINUING ACTIVITIES SUGGESTED FUTURE MONK . lie of •Existing` Model for Evaluation of Short To. Development of a Camput.rized "Suw.ec" Modal Developments end /or Street Network Modifications Use of "Future" Model for Evaluating Alternative Development of a CoepuT.el..d "Peak Mour" Modal Levels of Commerolel /Industrial Development and /or Mval .... nt of Procedure. to Analyse Phasing Alternative Cenfi,Ur.ti.e. of Future Street N.twtek and Synchronisation of land Us. end Tons- . P.r!mllo (Every 3 to 6 Tara) Updating of "f.x bring" portatLon System Development Model CITY OF NEWPORT BEACH CALIFORNIA City Hall 3300 W. Newport Blvd. Area Code 714 DATE April S, 1977 TO: FINANCE DIRECTOR FROM: City Clerk SUBJECT: Contract No. Description of Contract Develop'ent of Transportation Model Authorized by Resolution No. 9021 adopted on February 28, 1977 Effective date of Contract April 1, 1977 Contract with Herman ICineel & Associates, Inc. Address 4242 Campus Drive Newport Beach, CA Amount of Contract see contract City Clerk s The" oratmts vu• ostbor1w by leselatum No. OM. �e L�L.. 0 • AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES (DEVELOPMENT OF TRAFFIC CIRCULATION MODELS) THIS AGREEMENT is made and entered into this day of 1977, by and between the CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as "CITY ", and the firm of HERMAN KIMMEL & ASSOCIATES, INC., hereinafter referred to as "ENGINEER ". W I T N E S S E T H WHEREAS, CITY needs to develop certain procedures for estimating and analyzing traffic, and WHEREAS, CITY has developed a Work Program jointly with the firm of HERMAN BASMACIYAN AND ASSOCIATES, hereinafter referred to as HBA, and WHEREAS, ENGINEER has reviewed said Work Program and is in agreement with its content, and WHEREAS, ENGINEER has demonstrated ability and willingness to perform the work required, and WHEREAS, CITY is prepared to retain ENGINEER to provide services in conjunction with said Work Program. WHEREAS, CITY is also prepared to retain HBA to perform certain services in conjunction with said Work Program, and WHEREAS, HBA has demonstrated ability and willingness to perform required services, NOW, THEREFORE, in consideration of the foregoing, the parties hereto agree as follows: I. General A. CITY engages ENGINEER to perform the services hereinafter described for the compensation herein stated. B. ENGINEER agrees to perform said services upon the terms hereinafter set forth. II. Services to be Performed by ENGINEER ENGINEER shall perform the work outlined in the Work Program, which is attached hereto as -1- a ` EIMBIT A, and by reference W in is made a part of this Agreement, with the exception of those work items specifically assigned to CITY. HBA will assist ENGINEER in the performance of Work items contained in the Work Program. ENGINEER will assist in training the assigned City staff member. III. Duties of CITY CITY agrees to do the following: A. Enter into an agreement with HBA simultaneously with the execution of this Agreement. The agreement between CITY and HBA is attached hereto as Exhibit B, and by reference herein is made a part of this Agreement. B. Make available to ENGINEER any and all pertinent reports, maps, data, computer tabulations, and other information. C. Develop land use and socio- economic informa- tion for existing and future conditions. D. Collect and analyze traffic data which CITY and HBA will jointly define. Such data shall include traffic counts, travel speed, and trip generation in selected areas. E. Assign a staff member to work with ENGINEER and HBA for purposes of training this person in the procedures for long -term CITY benefit. F. Request and receive applicable data and forecasts, as necessary and as appropriate, from the County of Orange, SCAG, LARTS, the Coastal Commission,.CALTRANS; neighboring cities, and other agencies. IV. Time of Completion All work under this Agreement shall be completed no later than December 31, 1977. Interim dates for delivery of identifiable major products are set forth in Exhibit A. V. Ownership of Project Documents Original drawings, reports, notes, maps, computer procedures, data files, and other documents prepared by ENGINEER under the terms of this -2- 0 0 Agreement shall become the property of the CITY and may be reproduced and utilized as deemed necessary by the Public Works Director. Any computer program for data manipulation which are not a part of the Federal Highway Administra- tion (FHWA) PLANPAC7tVXCKPAC . or UTPS will be documented and become the property of the CITY as a part of this contract. All modifications or additions to the FHWA PLANPAC /BACKPAC or UTPS computer programs and /or subroutines will be documented in accordance with the UTPS documen- tation standards and will be the property of CITY. VI. Engineer in Charge Robert Barrett, RCE No. 20161, shall be the engineer in charge. VII. Right of Termination CITY reserves the right to terminate this agree- ment at any time by giving ENGINEER three (3) days' prior written notice; notice shall be deemed served upon deposit in the United States Mail, postage prepaid, addressed to the ENGINEER'S business office. In the event of termination due to fault of ENGINEER, CITY shall be relieved of any obligation to compensate ENGINEER. If this agreement is terminated for any reason other than fault of ENGINEER, CITY agrees to compensate ENGINEER for the actual services performed up to the effective date of the notice of termination on the basis of the fee schedule contained herein. VIII. Fee Schedule and Payment In consideration of the performance of the above- described engineering services, CITY hereby agrees to pay ENGINEER an amount based upon the hourly rate schedule set forth below. In no event shall said amount for personnel services and expenses be greater than Forty -seven Thousand Six Hundred Eighty Dollars ($47,680.00j -3- IX 0 0 except as otherwise provided herein. A. Hourly rates for personnel shall be as follows: Engineer -in- Charge $35.00 /hr Senior Associate 28.00 Assistant 20.00 Drafting 18.00 Clerical/Typing 12.50 B. The contract amount shall be paid to ENGINEER as follows: 1. Monthly partial payments shall be based on the personnel time allocated each month, as determined by the fee schedule, and on actual direct expenses. The sum of the monthly partial payments shall not exceed ninety percent (90 %) of the maximum fee; 2. Balance of the total amount earned to be paid upon completion of all work under the terms of this Agreement. 3. CITY agrees to reimburse ENGINEER for the actual and direct costs, such as repro- duction of copies, computer expenses, and miscellaneous items and for authorized automobile travel outside Newport Beach at $0.15 per mile. Additional Work Should ENGINEER complete any additional work not outlined in this agreement, but authorized by CITY, the extra work shall be performed on an hourly basis in accordance with the hourly rate standard fee schedule set forth in Section VIII (Fee Schedule and Payment) above. X. PROJECT Scope Revisions The scope of the PROJECT may be changed and the maximum fee revised upon prior written approval -4- • • of the Public Works Director if the increase in the maximum fee does not exceed One Thousand Five Hundred Dollars ($1,500.00). If revisions to the scope of the PROJECT would result in an increase in the maximum fee exceeding One Thousand Five Hundred Dollars ($1,500.00), an amendment providing for such revisions shall be processed and executed by the parties hereto. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the date first above written. ATTEST: By' C ty Clerk APPROVED AS ATO FARM: s r CITY OF NEWPORT BEACH i r By: ayor HERMAN KIMMEL & ASSOCIATES, INC. By: i-:�� 2�� �'— P'resident -5- n AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES DEVELOPMENT OF TRAFFIC CIRCULATION MODELS THIS AGREEMENT is made and entered into this day of 1977, by and between the CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as "CITY ", and the firm of HERMAN BASMACIYAN AND ASSOCIATES, hereinafter referred to as "ENGINEER ". W I T N E S 5 E T H WHEREAS, CITY needs to develop certain procedures for estimating and analyzing traffic, and WHEREAS, CITY and ENGINEER have jointly prepared a Work Program to develop such procedures, and WHEREAS, ENGINEER has demonstrated ability and willingness in participating in the Work Program, and WHEREAS, CITY is prepared to retain ENGINEER to provide services in conjunction with said Work Program, and . WHEREAS, CITY is also prepared to retain the firm of HERMAN KIMMEL AND ASSOCIATES, INC., hereinafter referred to as HKA, to provide services in conjunction with said Work Program, and WHEREAS, HKA has reviewed the Work Program, is in agreement with its content, and has demonstrated ability and willingness to perform the work required, NOW, THEREFORE, in consideration of the foregoing, the parties hereto agree as follows: I. General A. CITY engages ENGINEER to perform the services hereinafter described for the compensation herein stated. B. ENGINEER agrees to perform said services upon the terms hereinafter set forth. II. Services to be Performed by ENGINEER ENGINEER shall act on CITY'S behalf in managing the execution of the Work Program; attached 0 hereto as Exhibit A, and by reference herein made a part of this Agreement. Specifically, the ENGINEER shall do the following: 1. Interpret and input CITY needs into the development of traffic models such that the products will be responsive to their intended uses by the CITY. 2. Monitor HKA progress and inform CITY of status and problems which may arise, if any. 3. Coordinate performance schedules of both CITY and HKA to insure orderly progress and adequate training of the assigned City staff member. 4. Monitor manpower requirements and resource allocation of both CITY and HKA to ensure the best allocation of resources. 5. Act as .liaison between CITY and HKA and maintain two -way communication. 6. Monitor CITY'S progress in developing land use and socio- economic inputs to the Work Program to ensure appropriate format and timely.delivery. 7. Generally oversee CITY'S efforts in collecting and analyzing traffic data. 8. Prepare monthly written progress reports. 9. Make presentations as may be required. 10. Assist HKA in the performance of the work items identified in the Work Program. III. Duties of CITY CITY agrees to do the following: 1. Enter into an agreement with HKA simultaneously with the execution of this Agreement. The agreement between CITY and HKA is attached hereto as Exhibit B, and by reference herein is made a part of this Agreement. 2. Make available to ENGINEER any and all pertinent reports, maps, data, computer tabulations, and other information. -2- u 3. Develop land use and socio- economic informa- tion for existing and future conditions. 4. Collect and analyze traffic data which CITY and ENGINEER will jointly define. Such data shall include traffic counts, travel speed, and trip generation in selected areas. 5. Assign a staff member to work with ENGINEER and HKA for purposes of train.ing this person in the procedures for long -term CITY benefit. 6. Request and receive applicable data and forecasts, as necessary and as appropriate, from the County of Orange, SCAG, LARTS, the Coastal Commission, CALTRANS, neighboring cities, and other agencies. IV. Time of Completion All work under this Agreement shall be completed no later than December 31, 1977. Interim dates for delivery of identifiable major products are set forth in Exhibit A. V. Ownership of Project Documents Original drawings, reports, notes, maps and other documents prepare.d.by ENGINEER under-the terms . o.f. this Agreement shall become.the property 'of the CITY_and may be reproduced and utilized as deemed necessary by the Public Works Director VI. Engineer in Charge Herman Basmaciyan RCE No. 20137, shall be the engineer in charge. VII. Right of Termination CITY reserves the right to terminate this agree- ment at any time by giving ENGINEER three (3) days prior written notice; notice shall be deemed served upon deposit in the United States Mail, postage prepaid, addressed to the ENGINEER'S business office. In the event of termination due to fault of ENGINEER, CITY shall be relieved of 0 any obligation to compensate ENGINEER. If this Agreement is terminated for any reason other than fault of ENGINEER, CITY agrees to compensate ENGINEER for the actual services performed up to the effective date of the notice of termination, on the basis of the fee schedule contained herein. VIII. Fee Schedule and Payment In consideration of the performance of the above- described engineering services, CITY hereby agrees to pay ENGINEER an amount based upon the hourly rate schedule set forth below. In no event shall said amount for personnel services and expenses be greater than Twenty -two Thousand one Hundred Dollars ($22,100.00), except as otherwise provided herein. A. Hourly rates for personnel shall be as follows: Principal (Engineer in Charge) $27.50 /hour Drafting $12.00 /hour Typist /Clerical $10.00 /hour B. The contract amount shall be paid to.ENGINEER as follows: 1. Monthly partial payments shall be based on the personnel time allocated each month, as determined by the fee schedule, and on actual direct expenses. The sum of the monthly partial payments shall not exceed ninety percent (90 %) of the maximum fee; 2. Balance of the total amount earned to be paid upon completion of all work under the terms of this Agreement. 3. CITY agrees to reimburse ENGINEER for the actual and direct costs such as reproduc- tion of copies and miscellaneous items and for authorized automobile travel outside Newport Beach at $0.15 per mile. -4- IX. Additional Work Should ENGINEER complete any additional work not outlined in this agreement, but authorized by CITY, the extra work shall be performed on an hourly basis in accordance with the hourly rate standard fee schedule set forth in Section VIII (Fee Schedule and Payment) above. X. PROJECT Scope Revisions The scope of the PROJECT may be changed and the maximum fee revised upon prior written approval of the Public Works Director if the increase in the maximum fee does not exceed One Thousand Five Hundred Dollars ($1,500.00). If revisions to the scope of the PROJECT would result in an increase in maximum fee exceeding One Thousand Five Hundred Dollars ($1,500.00), an amendment providing for such revisions shall be processed and executed by the parties hereto. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the date first above written ATTEST: By: L-t-e� City Clerk APPROVED AS TO FORM: Ass'Ast4Y Cifty Attorney CITY OF NEWPORT BEACH By Mayor HERMAN BASMACIYAN AND ASSOCIATES -5 P incipal i.- • EXHIBIT A •. WORK PROGRAM The overall objective of the Work Program is the development of traffic models, which are flexible analytical tools to assess interrelationships between land uses and the circulation system and to'help evaluate the traffic impacts resulting from alternative configurations of the circulation system. Products The following constitute the specific products to be developed: 1. "Existing" Model - A tool to assist in evaluating quickly and easily the traffic impact of: current development proposals, individually or several in combination short -term transportation facility improvements The "Existing" Model consists of two components: a, computerized procedures to reflect average daily conditions b. supplementary manual procedures to assess summer/ winter and peak /off -peak relationships The "Existing" Model constitutes a building block for the "Future" Model, Product No. 2. 2. "Future" Model - A tool to assist in evaluating: compatibility of the Land Use and Circulation Elements of the City's General Plan The impact of modifying the City's circulation system by adding, deleting, or reclassifying specific streets or highways The impact on the City's circulation system which might result from changes in major facilities in areas adjoining the traffic impact of specific long -term development proposals the traffic- related aspects of alternative policies pertaining to the intensity of long -term commercial/ industrial development The "Future" Model consists of two components, computerized procedures and supplementary manual procedures, comparably to the "Existing" Model. 3. Complete documentation of procedures and assumptions for both the "Existing" and "Future" models in sufficient detail to enable City staff to use the models on a continuing basis. Work Items Specific work items involved in the development of the required products are identified and diagrammed in the flow chart attached, and numbered Figure 1. Tasks G -1 through G -15 are of a General nature and constitute background work pertaining to the development of both the "Existing" and "Future" models. Tasks E -1 through E -12 are those specifically pertaining to the development of the Existing model and Tasks F -1 through F -10 pertain to the development of the Future model. Tasks G -3 and G -14 consist of vehicle license plate surveys which will identify traffic patterns through the City for winter and summer conditions. These tasks will bre performed under the auspicies of the Environmental Management Agency of the County of Orange and are not part of the work to be performed under this Agreement. The City of Newport Beach and 0 • the County of Orange are cooperating in such a manner as to make it possible to use the information from the vehicle license plate surveys in the development of the models. The responsibility to perform the following tasks in specifically assigned to City staff, as illustrated in Figure 1: G -1; G -2, G -4, G -10, G -12, G -13, G -15, E -1, F -1 It is estimated that HBA will devote approximately 20 days in working with City.staff in performing the tasks listed above. Primary responsibility to perform the following tasks rests with HKA: G -5 through G -11, E -2 through E -12; F -2 through F -10 It is estimated that HBA will devote approximately 80 days i.n assisting HKA in the performance of the tasks for which HKA has primary responsibility. Any time spent by HBA in purely management- oriented tasks such as presentations, progress reports, and similar items need to be deducted from.the total of 80 days available. Schedule The flow chart attached sets forth the schedule. The entire program can be accomplished within 9 -1/2 months of authorization to proceed. "Milestone" dates, based on March 1, 1977, start, are as follows: August 31, 1977 - Working "Existing ""computerized model available October 1, 1977 Working "Future" computerized model available November 15, 1977- Complete documentation for "Existing" model available, including supplementary manual procedures for peak /off -peak and winter /summer relationships December 15,.1977- Complete documentation for "Future" model available, including supplementary manual procedures for peak /off -peak and winter /summer relationships. If project initiation is delayed beyond March 1, 1977, the completion dates listed above would need to be moved up by a period commensurate with the delay in the starting date. -2- CITY OF NEWPORT BEACH GENERALIZED RX FLOW AND SCHEDULE � FOR�VELOPMENT OF COi ERIZED TRAFFIC ESTI;TIO1 ODELS Major Responsibility; 1977 Mar Apr May Jun Jul Aug Sep Oct. Nov Dec City of Newport Beach' Traffic Engineering I G -1 Collect Peak a Off -Peak Winter Traffic Counts G -2 Make Peak t Off -Peak Speed Studies G,3 Conduct - Vehicle Licanse Plate Survey in - - Cooperation with 'Oven % County — A - G -4 Perform Additional Trip Ganeration Studies G -10 Request C Obtain Regional Data - G -12 Collect Summer Peak C Off -Peak Traffic Counts - G -13 Make Smo.ar Speed Studies G -14 Conduct Susmar Vehicle License Plate Survey (EYA Participation) 6 -I$ Compile Summer Trip Generation Data for Selected Land Uses - City of Newport Beachl Community Development E -1 Compile Existing Land Use and /or Socio " Economic Data in Format Suitable for - ' Model Inpue F -1 Compile Future Land vas 6 Socio Economic Data in Format Suitable for Model Input j Consultants' - e-S Define Study Ares Boundary G -6 Define Trip Generation a Trip Distribution Procedure. in Specific Terms G -T Define Analy,i. Zone, G-g Define Land Us, 6 Regional Data Requir,m,nts F G -9 Analyze Traffic Data few G-1. 'G -2" G-3" G-4 assesses 6"11 Evaluate Regional Data - E-2 Delineate Existing Net sawas E -3 Analyze Zones a Net for - Compatibility mass E -4 Computerize Existing Net Including Generalized CapaeiL ias E -6 Estimate Existing Trip Inds in Study Arcs -- E-6 Analyze Path.. Reviem /Modify - - E -T Reconcile with Rogional Data wasse E- 9 Develop Existing Trip Table E -9 Wad Net 6 Evaluate Against Ground Counts - Us. Capacity Re.trnint E -10 Adjust /Modify as Neemesary awas E -11 Asses /Evaluate Wintar-SUSer i Peak -Off Pamk Relationship* 6 Develop Comparative Fasters: E =12 Cowplate- DOeupntaeion of Existing Model F -2 Delineate Future, Network - City Cireu- lation Element Plus Appropriate I Assumptions for Facilitie. Outside City 'I I -3 Computerize Future Nersexrk. with Cap..., ameew F -4 Estimate Future Trip End. F -6 Evaluate Pdb 6 Modify . wass F -g Develop Future Trip Table Using Regional Information to Beet Advantage ' F-0 Wad NtMrk a Evaluate - Use Capeoity Restraint ' ._ .F -g Adjust /Modify as Nee ... ary 1 F -9 A.eess /Evaluate WinteNSUesev a Peek/ Off Peak Relationships and Develop Comparative Fasters. F -10 Couplet. Documentation of Future Model_ _ Milestones, 1 Working "Existing ",Model Available for 19 k Average Day 2 Working "Future" Model Available for Average Day 3 Peak /Off Peak t Summer / Winter Relation- . ships far "Exia<ing" Model - 4 Peak /Off Peek S Sumer /Winter Relation- i Fut" Model chips for " ure Schedule assumas March 1 starting date i rii �inr sf RESOLUTION NO. 9 02 1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE ENGINEERING SERVICES AGREEMENTS BETWEEN THE CITY OF NEWPORT BEACH AND HERMAN BASMACIYAN AND ASSOCIATES AND HERMAN KIMMEL AND ASSOCIATES, INC. IN CONNECTION WITH DEVELOPMENT OF TRANSPORTATION MODEL WHEREAS, there has been presented to the City Council of the City of Newport Beach certain engineering services agreements between the City of Newport Beach and Herman Basmaciyan and Associates and Herman Kimmel and Associates, Inc. in connection with development of transportation model; and WHEREAS, the City Council has reviewed the terms and conditions of said agreements and finds them to be satisfactory and that it would be in the best interest of the City to authorize the Mayor and City Clerk to execute said agreements; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that said agreementsabove described are approved, and the Mayor and City Clerk are hereby authorized and directed to execute the same on behalf of the City of Newport Beach. ADOPTED this 29th day of February , 1977. Mayor ATTEST: City Clerk DDO /bc 2/22/77