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Home My WebLink AboutC-1927(A) - Professional Engineering Services; Preparation of plans, specifications, and estimates for the widening of West Coast Highway (south side) from 57th Street to the Santa Ana RiverCITY OF NEWPORT BEACH CALIFORNIA City hall 3300 W. Newport Blvd. Area Code 714 DATE February 16, 1978 TO: FINANCE DIRECTOR FROM: City Clerk SUBJECT: Contract No. 1927B Description of Contract Anmdnffit to Agreement of May 11, 1977 n Authorized by Resolution No. 9280 , adopted on 2 -13 -78 Effective date of Contract Contract with _ lair- prnat 6 Aaaociatu Andress I&(,, Quail St _ Amount Of COntMCt 4L& Qmrrset City Clerc Don Webb picked up copies for transmittal to Engineers this date. eg Ali • 0 11 AMENDED AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES (PREPARATION OF PLANS, SPECIFICATIONS, AND ESTIMATES FOR THE WIDENING OF WEST COAST HIGHWAY, SOUTH SIDE FROM 57TH STREET TO THE SANTA ANA RIVER) THIS AGREEMENT is made and entered into this 15 2�,l day of February, 1978, by and between the CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as "CITY ", and the firm of ROBERT BEIN, WILLIAM FROST AND ASSOCIATES, Professional Environmental Engineers and Planners, hereinafter referred to as "ENGINEER ". W I T N E S S E T H WHEREAS, CITY and ENGINEER entered into an Agreement for Pro- fessional Engineering Services, hereinafter referred to as "Agreement ", dated May 11, 1977, to have ENGINEER design the West Coast Highway widen- ing project from 57th Street to the Santa Ana River; and WHEREAS, ENGINEER is required to perform extra work as outlined in ENGINEER's letters dated January 18, 1978, and February 1, 1978, attached hereto and hereby made a part hereof; and WHEREAS, CITY staff agrees that the extra work outlined in the said letters needs to be performed; NOW, THEREFORE, in consideration of the foregoing, the parties agree as follows: I. Revised Fee Schedule In consideration of the performance of the above - described ser- vices, the CITY agrees to pay ENGINEER an amount based upon hourly rate schedule as set forth in Paragraph VIII of said Agreement, which is in- corporated herein as if fully set forth; with the total additional fee not to exceed the sum of Nine Thousand Dollars ($9,000.00). II. Time of Completion Paragraph IV is amended to read: Final design, including all plans and other documents for the PROJECT shall be completed by March 8, 1978. -1- III. Terms and Conditions of Original Agreement All terms and conditions of the original Agreement entered into by and between CITY and ENGINEER on May 11, 1977, not inco nsistent herewith, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written. ATTEST: B /K tp� � City C10k CITY OF NEWPORT BEACH By 0 Pro Tem CITY ROBERT BEIN, WILLIAM FROST AND ASSOCIATES Professional Environmental Engineers and Planners z B1 - 2 - I0 ( 0 `Pobert `Beirj,William `Frost 6& Associates PROFESSIONAL ENVIRONMENTAL ENGINEERS & PLANNERS January 18, 1978 Mr. Don Webb Public Works Department City of Newport Beach 3300 Newport Boulevard Newport Beach, California 92660 Dear Don: As you know, we recently field checked some of the cross sections on West Coast Highway between the Santa Ana River and Bitter Point to determine the effect on our design of recent pavement overlays by the California Department of Transportation. As we discussed yesterday, we found that overlays were not the uniform one inch as expected but varied greatly up to as much as six inches in thickness. Numerous points were found to be higher than our pavement design elevations for the ultimate construction. Therefore, it was agreed that the best procedure was to complete the recross- sectioning of the entire project, replot the new elevations onto the cross sections, compare with the existing design as shown on the improvement plans and determine the type, extent and scope of revisions required to modify the present design to fit current conditions. Unfortunately the overlay destroyed virtually all of our survey control work, however we can provide the surveying and engineering services outlined above on an hourly basis of 2.50 times the direct payroll cost of all personnel working on the project with the maximum fee not to exceed $6,250.00 plus the cost of blueprints, reproductions or other fees directly attributable to the project and authorized by the City. It should be understood that this maximum fee is for the analysis and evaluation of the situation and for determining a new design concept which will provide the best resolution of the current problem. An additional fee can be quoted for the necessary final redesign, redrafting and recomputation of improvement quantities when the extent of this work is more clearly known; We estimate this work will require approximately two weeks to complete providing we are not unduly delayed by inclement weather. We are ready to proceed upon receipt of your authorization. If you have any questions or need any additional information, please call me. Sincerely, RICE IV,Fp Orville Myers `7 gBItC WORKS Vice President, Dev pment Engineering N2819T �,. Hfwp ITy OF 8 OM /sk oar P.O. BOX 2590 ` 1401 QUAIL STREET NEWPORT BEACH. CALIFORNIA 92663 ` 711 4) 8QA Mclf' \; (0 obefi `Betel ;William `l iv- st 6& Associates PROFESSIONAL ENVIRONMENTAL ENGINEERS 8 PLANNERS February 1, 1978 Mr. Don Webb Public Works Department City of Newport Beach 3300 Newport Boulevard Newport Beach, California 92660 Dear Don: As pointed out in our letter of January 18, 1978 regarding the effects of recent Department of Transportation pavement overlays on West Coast Highway, it is very difficult to accurately assess the amount of redesign and redrafting necessary to revise the completed improvement plans until the investigative work and analysis proposed in that letter is completed. For budget purposes, however, we feel that an additional $2,000 for redesign, redrafting and recomputation of quantities would be a realistic estimate at this time. We also feel that an additional $750 will cover the costs of additional hydraulic and hydrology work required by CALTRANS in excess of our original contractural obligations. The total additional funds for budget purposes would therefore be $9,000 as outlined herein and in our previous letter. Should the extent of rework exceed our current expectations, we are confident that the provisions contained in the original contract for an increase in scope up to ten percent of the contract amount will be more than adequate to cover such additional rework of the plans. The fees outlined above would, of course, re- establish those portions of the survey control needed for construction staking of the project which were lost due to the resurfacing. If you have any questions or need any additional information, please call me. Sincere Orville Myers Vice President, Devel ent Engineering 1_ �' oM /sk ppBRfCtl - FL ut�C h'ON ,, kS 4epllo /p or 191>8 J-.. Gi P.O. BOX 2590 • 1401 QUAIL STREET NEWPORT BEACH. CALIFORNIA 92663 • (7141 8330070 • f RESOLUTION NO. 9 28 0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A SUPPLEMENTAL ENGINEER- ING SERVICES AGREEMENT BETWEEN THE CITY OF NEWPORT BEACH AND ROBERT BEIN, WILLIAM FROST AND ASSOCIATES FOR DESIGN OF THE COAST HIGHWAY IMPROVEMENTS WHEREAS, there has been presented to the City Council of the City of Newport Beach a certain supplemental Engineering Services Agreement between the City of Newport Beach and Robert Bein, William Frost and Assocaites for design of the Coast Highway improvements; and WHEREAS, the City Council has reviewed the terms and conditions of said supplemental Engineering Services Agreement and finds them to be satisfactory and that it would be in the best interest of the City to authorize the Mayor and City Clerk to execute said agreement; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that said agreement above described is hereby approved, and the Mayor and City Clerk are authorized and directed to execute the same on behalf of the City of Newport Beach. ADOPTED this 13th day of February , 1978. Mayor ATTEST: City Clerk DDO /bc 1/8/78 • ! CITY OF NEWPORT BEACH CALIFORNIA DATE .7ply 18, 1977 TO: FINANCE DIRECMR FROM: City Clerk /9Y7- c- SUBJECI: Contract No. -B City Hall 3300 W. Newport Blvd. Area Code 714 673 -2110 Description of Contract West Coa4t Byy Widening /57th St. to Santa Ana Rivor Authorized by Resolution No. _ 9080 , adopted on May 9, 1977 Effective date of Contract 2LAZ 110 1977_ Contract with Bain, Frogt 6 Associatls Address 1401 Quail St. Newport Beach, CA Amount of Contract See Contract City Clerk � a -` r r'1 L� ,: � . t �� , '. r � rt'' _:' .... _ _.. .. ".: Ss - > ' ' �- [iwiR3'1Y@�� y r .. SLS �� .P�L,�e:uuAF� r � i...... AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES (PREPARATION OF PLANS, SPECIFICATIONS, AND ESTIMATES FOR THE WIDENING OF WEST COAST HIGHWAY (SOUTH.SIDE) FROM 57TH STREET TO THE SANTA ANA RIVER). THIS AGREEMENT is made and entered into this 11--64 day of May, 1977 by and between the CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as "CITY ", and the firm of ROBERT REIN, WILLIAM FROST AND ASSOCIATES, Professional Environmental Engineers & Planners, hereinafter referred to as "ENGINEER ". WITNESSETH WHEREAS, CITY's Circulation Element - Master Plan of Streets and Highways has designated West Coast Highway between Newport Boulevard and the westerly City boundary a major road (six lanes divided); and WHEREAS, the roadway improvements for West Coast Highway (South Side) between 57th Street and the Santa Ana River have not been completed to a major cross section and CITY desires to complete these improvements as shown on Exhibit "A" attached hereto and by this reference made a part hereof under a project to be cooperatively financed with the County of Orange Arterial Highway Financing Program (AHFP), hereinafter referred to as "PROJECT "; and WHEREAS, ENGINEER has submitted a proposal to CITY (dated May 2, 1977) to perform engineering services in connection with the design of PROJECT; and WHEREAS,CITY desires to accept said proposal; NOW, THEREFORE, in consideration of the foregoing, the parties hereto agree as follows: I. General A. CITY engages ENGINEER to perform the services hereinafter described for the compensation herein stated. B. ENGINEER agrees to perform said services upon the terms hereinafter set forth. II. Services to be performed by ENGINEER ENGINEER hereby agrees to perform the following services: A. Perform topographic surveys needed to complete detailed design of the PROJECT. :�'a -:r�� .N�.:�.:i:�..5c 31z..e :.:' ...t4. ..: ..,. �., c .a•:. � ..�ay.. -� -:�.. ^, r... -- _•.. a -,n.f: �eR£�,�Zx..a. �"'F =- awn. 0 0 • 0 B. Prepare a drainage study of the area tributary to the PROJECT, evaluate the existing systems, and provide the necessary information for the design of additions to the systems and /or a new system. C. Prepare detailed plans for the construction of the PROJECT. Plans will be prepared on standard plan and profile sheets to be furnished by the CITY. D. Prepare the necessary special provisions and bid proposal, using the CITY's Standard Plans and Special Provisions as well as the "STANDARD SPECIFICATIONS FOR PUBLIC WORKS CON- STRUCTION," 1976 Edition, on Xerox masters suitable for use by the CITY in calling for competitive bids. E. Prepare a final ENGINEER'S. estimate based on the quantities used in the bid proposal. F. Provide professional consultation for interpretation of plans and specifications and advice during construction of the PROJECT. G. Make provisions to insert design plans and specifications for traffic signal modifications to be provided by the CITY into the PROJECT plans and specifications. H. Complete an investigation of underground utilities affecting the PROJECT. III. Duties of CITY CITY hereby agrees to supply ENGINEER with the following informa- tion and materials: A. Title, Plan, and plan and profile sheets as needed for the PROJECT. B. Materials investigations and required pavement sections. C. General geometric requirements for the street improvements. D. The design plans and specifications for any traffic signal modifications required for the project. E. Available records pertaining to existing street and park improvements, proposed park improvement, hydrology and runoff information and existing City owned utilities. _2_ 0 0 IV • • Time of Completion Final design, including all plans and other documents for the PROJECT shall be submitted to the Public Works Director of the CITY within nine (9) weeks after authorization to proceed. The nine (9) weeks shall be ENGINEER's working time. Any review time by CITY or other approving agencies shall be in addition to time for.performance. V. Ownership of PROJECT Documents VI VII VIII Original drawings, reports, notes, maps, and other documents shall become the property of the CITY and may be reproduced and utilized as deemed necessary by the Public Works Director. Engineer in Charge Orville Myers, RCE No. 11902, shall be the Project Engineer in charge of PROJECT design. Right of Termination CITY reserves the right to terminate this agreement at any time by giving ENGINEER seven (7) days' prior written notice; notice shall be deemed served upon deposit in the United States Mail, postage prepaid, addressed to the ENGINEER's business office at 1401 Quail Street, Newport Beach, California 92663. In the event of termination due to errors, omissions, or negligence of ENGINEER, CITY shall be relieved of any obligation to compensate ENGINEER for that portion of the work affected by such errors, omissions, or negligence of the ENGINEER. If this agreement is terminated for any other reason, CITY agrees to compensate ENGINEER for the actual services performed up to the effective date of the notice of termination, on the basis of the fee schedule contained herein. Fee Schedule and Payment In consideration of the performance of the above- described engineering services, CITY hereby agrees to pay ENGINEER an amount based upon the hourly rate schedule set forth below. In no event shall said amount be greater than Twenty Thousand Six Hundred Fifty Dollars ($20,650.00) except as otherwise provided herein. - 3 - 0 ENGINEER reserves the right to increase the unbilled portion of the maximum fee by 10% on August 1, 1977. A. Hourly rates for office and field personnel shall be as follows: Professional Consultation $50.00 /hour Registered Engineer $35.00 /hour Engineering, Design Calculations and Supervision $25.00 /hour. Drafting $21.00 /hour Technicians $15.00 /hour 3 -Man Survey Party $75.00 /hour These hourly rates will be subject to a 10% increase August 1, 1977. B. The contract amount shall be paid to ENGINEER as follows: 1. Monthly partial payments shall be based on the amount earned each month, as determined by the fee schedule. The sum of the monthly partial payments shall not exceed ninety -five percent (95 %) of the maximum fee. 2. Balance of the total amount earned to be paid upon com- pletion of work specified in Section II (Services to be Performed by ENGINEER), or by July 1, 1978, whichever occurs first; 3. In addition, CITY agrees to reimburse ENGINEER for the actual cost of reproduction of copies of said plans and related documents, as well as cost of aerial photography, materials cost related to survey work, and other related costs authorized in advance by the Public Works Director and advanced by ENGINEER. IX. Additional Work Should ENGINEER complete any additional work not outlined in this agreement, but authorized by CITY, the extra work shall be per- formed on an hourly basis in accordance with the hourly rate standard fee schedule set forth in Section VIII (Fee Schedule and Payment) above. X. PROJECT Scope Revisions The scope of the PROJECT may be changed and the maximum fee revised upon prior written approval of the Public Works Director 4 • ,_ u ,;.. increase in the maximum fee does not exceed Two Thousand Dollars ($2,000.00):. I.f the revisions to..the scope of the PROJECT would result in ui °a3e in the maximum fee exceeding Two Thousand Dollars ($2, 0), an amendment providing for such revisions shall be processed and executed.by the parties hereto. XI. Hold Harmless ENGINEER shall indemnify and save harmless CITY and its officers and employees from any damage or liability arising from any errors, omissions, or negligence in the ENGINEER's performance of the engineering work and services required by this agreement except for that portion of the work prepared and provided by the.CITY and defined in Section III D. IN WITNESS WHEREOF, the parties hereto.have.executed this agreement on the date first above written. ATTEST: By aZ ty Clerk 5,- CITY OF NEWPORT BEACH Mayor ROBERT BEIN, WILLIAM FROST & ASSOCIATES Professional Environmental Engineers and Planners �y 4 ... —��; a<< -. `. s y. yy��6g.� h{a'a6 .. ': - ",.,?1'..�ry .. ..: �a- �.:.:.. _ �..:v. Yd ':IDi2� ._ ...._. ...�.�dA. .'X m .. • - _. �� 0 a ■ • Co 11AU 60TLeT 5TXLt. POSED WIDENING a NEt -yPORT �� SHORES pR CANAL c/Q O SUF/SET I.V. i LQNCal1E? •C�Sr N� pER f1[' i nnnc -3cac�c�cac— ac�c— �c�OQCIL7C7=3 C3 LuzC..It�"c.1vc, t,c-3 L---ir�ww. -+. h�y s cl ku V 4 h O �U'T h h 0 w 2 A ti ti A Y� b h hl PLA/V I ev I 1 281 „1- 14, .661 21 1 EX /9T /NG 2 EX /9T. L/INES"LP<ED /qN 3- Lfi/YES V S✓�UL.GL`.PA.PEA rPq /NTEO E.t1E.P<33E/✓CYPA.P.!'/ Z g W l�q.P /.OBLE A.G' O/�E.PLAY iYElf' .F3�gOGYgY .�.4Y /ilh� rpAlo.41- CITY OF NEWPORT BEACH DRAWN PUBLIC WORKS DEPARTMENT 57bRM Lie4 /N� � ��j (� v � Wk V DATE COAST HIG14WAY WIDENI N6 EXHIBIT "'A" SAIITA A NA RIVER IM 57TH Sr. 0 0 RESOLUTION NO. 9 0 8 0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF NEWPORT BEACH AND ROBERT BEIN, WILLIAM FROST & ASSOCIATES FOR ENGINEERING SERVICES IN CONNECTION WITH THE WIDENING OF WEST COAST HIGHWAY FROM 57TH STREET TO THE SANTA ANA RIVER WHEREAS, there has been presented to the City Council of the City of Newport Beach a certain agreement between the City of Newport Beach and Robert Bein, William Frost & Associates for engineering services in connection with the widening of West Coast Highway from 57th Street to the Santa Ana River; and WHEREAS, the City Council has reviewed the terms and conditions of said agreement and finds them to be satisfactory and that it would be in the best interest of the City to authorize the Mayor and City Clerk to execute said agreement; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that said agreement above described is approved, and the Mayor and City Clerk are hereby authorized and directed to execute the same on behalf of the City of Newport Beach. ADOPTED this 9th ATTEST: City Clerk day of May , 1977. Mayor DDO /bc 5/6/77