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HomeMy WebLinkAboutC-1991(B) - Arterial Highway Financing Program Project Administration Agreement (San Joaquin Hills Road and Jamboree Road intersection - free right turn lane)CITY OF NEWPORT BEACH CALIFORNIA City hall `r 1100 W. Newport Blvd. Area Code 714 DATE May 1, 1980 TO: FINANCE DIRECTOR FROM: City Cleric SUBJECT: Contract No. 1991 (AHFP.Pgneement No. 1007) Description of Contract San Joaquin Hills Road and Jamboree Road intersection tree rig um ane. Authorized by Resolution No. 9726 , adopted on February 11, 1980 Effective date of Contract February 26, 1980 Contract with County of Orange s kTograms Address 400 Civic Center Dr. West, P.O. Box 4048 anra Ana, Amount of Contract see Contract City Clerk a-c>UNTY OF RANGE \ ENVIJ�ONMENTAL MANAGEMENT AGENCY ORANGE COUNTY FLOOD CONTROL DISTRICT ORANGE COUNTY ROADS ROAD & FLOOD CONTROL PROGRAMS WILLIAM L. ZAUN, MANAGER 400 CIVIC CENTER DR. WEST P.O. BOX 4048 SANTA ANA, CA. 92701 (714) 894 -9467 March 26, 1980 Dp vl ✓1 S �Q1 j4- Mr. Ben B. Nolan Director of Public Works City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92660 i SUBJECT: AHFP Agreement No. 1007, San Joaquin Hills Road/ Jamboree Road Dear Mr. Nolan: X.G. OSBORNE DIRECTOR C.R. NELSON ASSISTANT DIRECTOR DEVELOPMENT "" AHFP No. 1007 Transmitted herewith is one fully executed copy of the above - referenced AHFP agreement between the City of Newport Beach and the County of Orange. Also attached is one copy of Board of Supervisors minute order authorizing County's execution of the agreement. /Very truly you , W. L. Zaun, Manager GWS:dth20l(l7) Attachments �EX10 �s� CE wSj MPR2v of MINUTES OF THE BOARD OF SUPERVISORS OF ORANGE COUNTY, CALIFORNIA February 26, 1980 IN RE: ADMINISTRATION AGREEMENT ARTERIAL HIGHWAY FINANCING PROGRAM PROJECT NO. 1010 WEST COAST HIGHWAY CITY OF NEWPORT BEACH On motion of Supervisor Riley, duly seconded and unanimously carried, the Clerk of the Board, on behalf of the Board of Supervisors, is authorized to execute the Arterial Highway Financing Program Project Administration Agreement, dated February 26, 1980, between the County of Orange and the City of Newport Beach, for construction of West Coast Highway from 57th Street to Balboa Boulevard, Project No. 1010. IN RE: ADMINISTRATION AGREEMENT ARTERIAL HIGHWAY FINANCING PROGRAM PROJECT NO. 1007 SAN JOAQUIN HILLS ROAD /JAMBOREE ROAD CITY OF NEWPORT BEACH On motion of Supervisor Riley, duly seconded and unanimously carried, the Clerk of the Board, on behalf of the Board of Supervisors, is authorized to execute the Arterial Highway Financing Program Project Administration Agreement, dated February 26, 1980, between the County of Orange and the City of Newport Beach, for construction of San Joaquin Hills Road'and Jamboree Road intersection, free right turn lane, Project No. 1007. FEB 2 9 1980 E M. A. ®F1013Q.3(12/76) .y 1 2 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 TY CLERK TY OF NEWPORT BEACH 100 NEWPORT BOULEVARD 3NPORT BEACH, CALIF. 92663 COUNTY OF ORANGE ARTERIAL HIGHWAY FINANCING PROGRAM PROJECT ADMINISTRATION AGREEMENT PROJECT # 1007 San Joaquin Hills Road and Jamboree Road intersection - free right turn lane WITNESSETH: MEMORANDUM OF AGREEMENT entered into this �9_ day of 19 g— by and between: CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as the City, and COUNTY OF ORANGE, a political subdivision of the State of California, hereinafter referred to as the County. WHEREAS, the Board of Supervisors by Resolution of May 31, 1956 adopted the Master Plan of Arterial Highways to serve the entire County including the incorporated cities thereof; and WHEREAS, Articles 2 and 3 of Chapter 9, Division 2, commencing with Section 1680 of the Streets and Highways Code authorize a county, if it so desires, to expend funds apportioned to it out of the California Highway Users Tax Funds for aid to cities and in the improvement, construction, or repair of streets within a city; and WHEREAS, the Orange County Board of Supervisors and the Orange County Division of the League of California Cities have agreed upon a cooperative financial program for the establishment, construction, and maintenance of a County Arterial Highway System known as the Arterial Highway Financing Program; and WHEREAS, the Board of Supervisors has, by appropriate action, provided in the budget of the Special Road Improvement Fund for the Fiscal Year 1979 -80 funds for the improvement of streets within the incorporated cities of the County, which streets are a part of the County's Master Plan of Arterial Highways; and WHEREAS, the Board of Supervisors on November 5, 1958 has by formal resolution adopted the formal procedure for the administration of the Arterial -1- r i Highway Financing Program, as revised, which procedure is outlined in a document on file with the County Clerk, formally known as the County of Orange Arterial Highway Financing Program Procedure Manual; and WHEREAS, it is mutually agreed between the parties that San Joaquin Hills Road and Jamboree Road intersection - free right turn lane., streets in- cluded in the Orange County Master Plan of Arterial Highways, are streets of general County interest and should be improved in accordance with the policies of the Arterial Highway Financing Program. Said work of such improvement shall be referred to hereinafter as the Project; and WHEREAS, the City as Lead Agency, has completed the environmental assess- ments as required by the California Environmental Quality Act of 1970 by approving a Negative Declaration for the Project, a copy of which is on file with the County; and WHEREAS, the City has filed the Notice of Determination with the Clerk of the Board of Supervisors of the County; and WHEREAS, no additional environmental documents are required for compliance with the California Environmental Quality Act; and WHEREAS, the City has reviewed Project for conformance with the require- ments of Section 65402 of the California Government Code and applicable local ordinances and City has acted as required. NOW, THEREFORE, IT IS AGREED by the parties hereto as follows: 1. The procedures outlined in the Arterial Highway Financing Program Procedure Manual herein referred to shall be made a part of this agreement. 2. The Contracting Authority for the Project is hereby designated as the City. the City. 3. The Project Engineer for the Project is hereby designated as the City. 4. The Construction Engineer for the Project is hereby designated as -2- C _ 1 5. All soils engineering and material and construction testing neces- 2 sary for the Project shall be performed by the County. This shall include pre - 3 liminary soils investigations, structure foundation investigations, recommenda- 4 tions for structural sections and compaction requirements, and quality control 5 of materials and construction. 6 6. The work shall be subject at all times to inspection by the author- 7 ized representatives of both parties. 8 7. Funds to be used for the Project: 9 (a) The estimated cost of the Project covered by this agreement is: 10 DESIGN ENGINEERING: $ 9,000 CONSTRUCTION CONTRACT: 144,000 11 CONSTRUCTION ENGINEERING: 12,000 12 TOTAL: $ 165,000 13 (b) On the basis of the above estimate, this Project will be financed 14 as follows: 15 COUNTY FUNDS: $ 82,700 CITY FUNDS: 82,700 16 TOTAL: $ 165,400 17 18 (c) If upon completion of detailed design, it appears that the 19 Project estimate will exceed the original allocation by more than 15%, the Con - 20 tracting Authority shall request the City Council and Board of Supervisors for 21 additional funds. The City Council and the Board of Supervisors shall adopt 22 resolutions allocating the additional funds prior to advertising for bids. 23 The request for additional allocations shall follow the procedures as set 24 forth in the AHFP Procedure Manual. 25 (d) Final adjustments of Project costs will be made on the basis 26 of the County fifty percent (50%), the City fifty percent (50%) on eligible 27 items in the Contract. 28 (e) Final adjustments of project storm drain costs will be made -3- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 on the basis of matching funds up to a maximum of fifty percent (50 %) of the total cost of eligible items; that is, County participation shall not exceed a maximum of twenty -five percent (25%) of the total cost of eligible storm drain construction. (f) It is the intent of the parties hereto to comply with all applicable rules regarding the expenditure of State Gas Tax Funds. Eligibility of any storm drain item will be subject to final audit and determination by the State Controller's Office. Any future adjustment required by said Controller's Office shall be made by the City with City funds, including complete refunds to the County of any County gas tax funds declared by the Controller to have been expended on ineligible construction. (g) Any funds spent prior to July 1, 1977 shall not be considered in the final accounting of this Project. 8. This agreement shall become null and void in the event the City fails, for any reason, to advertise and award the contract for the Project prior to June 30, 1981 and the City shall reimburse the County for any expenditures incurred by the County in connection with said Project. 9. This agreement shall become null and void in the event that the City, for any reason, advertises project for bids prior to the granting of authorization to advertise by County in accordance with the procedures set forth in the Arterial Highway Financing Program Procedure Manual. 10. Upon acceptance of the completed AHFP Project by the awarding author- ity or upon the contractor being relieved of the responsibility for maintaining and protecting certain portions of the work, City shall maintain the Project or such portions of the work in a manner satisfactory to County. If, within ninety days after receipt of notice from County that the Project or any portion thereof is not being properly maintained, City has not remedied the conditions complained of to County's satisfaction, County may withhold the programming or approval of further AHFP projects of City until the Project shall have been put -4- 1 in a condition of maintenance satisfactory to County. The maintenance referred 2 to herein shall include not only the preservation of the general physical 3 feature of the roadway, roadside, and surfacing, but also safety and regulatory 4 features, devices and appurtenances built into the Project. 5 11. County -wide extension of Arterial System: 6 To promote uniformity of County Arterial Highway System with City 7 Master Plan of Major Streets, both parties agree to continue the promulgation 8 of the AHFP as outlined in the aforementioned Procedure Manual. 9 IT IS MUTUALLY UNDERSTOOD AND AGREED: 10 1. That neither County nor any officer or employee thereof shall be re- 11 sponsible for any damage or liability occurring by reason of anything done or omitted' 12 to be done by City under or in connection with any work, authority or jurisdiction 13 delegated to City under this agreement. It is also understood and agreed that, 14 pursuant to Government Code Section 895.4, City shall fully indemnify, defend and 15 hold County harmless from any liability imposed for injury (as defined by Govern - 16 ment Code Section 810.8), occurring by reason of anything done or omitted to be 17 done by City under or in connection with any work, authority or jurisdiction del- 18 egated to City under this agreement. 19 2. That neither' City nor any officer or employee thereof shall be re- 20 sponsible for any damage or liability occurring by reason of anything done or omit - 21 ted to be done by County under or in connection with any work, authority or juris- 22 diction not delegated to City under this agreement. It is also understood and 23 agreed that, pursuant, to Government Code Section 895.4, County shall fully indem- 24 nify, defend and hold City harmless from any liability imposed for injury (as de- 25 fined by Government Code Section 810.8), occurring by reason of anything done or 26 omitted to be done by County under or in connection with any work, authority or 27 jurisdiction not delegated to City under this agreement. 28 -5- 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 • - 0 IN WITNESS WHEREOF, City has caused this agreement to be executed by its Mayor and attested by its Clerk, and County has caused this agreement to be executed by the Chairman of its Board of Supervisors and attested by its Clerk on the dates written opposite their signature, all thereunto duly authorized by the City Council and the Board of Supervisors, respectively. CITY OF NEWPORT BEACH, a municipal corporation Dated: — ��.�;: , / //� , 19Dd By " W or APPROVED AS TO FORM ATTEST: Y A 0 EY /128ity Cler Dated: , 19 &qp _ SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIRF;AN OF THE BOARD JUNE ALEXANDER C erk 6f:the Board of Supervisors of Orange County, California APPROVED AS TO FORM: ADRIAN KUYPER, COUNTY COUNSEL ORANGE COUNTY, CALIFORNIA Deputy GWS:dabA106(5) COUNTY OF ORANGE, a political subdivision of the State of California By Chairman, ;Board of Supervisors Date RIGHT -OF -WAY CERTIFICATION The City of Newport Beach hereby certifies in connection with the right -of -way for the San Joaquin Hills Road and Jamboree Road free right turn lane, AHFP Project Number 1007, that: 1. All right -of -way has been acquired. 2. Improvements as shown on the contract drawings and described in the contract specifications exist within the existing right -of -way and will either be removed, relocated, or will not interfere with con- struction. In making this certification, the City of Newport Beach agrees to hold the County harmless from any liability which may arise by reason of the County's reliance upon this Certification and its use of said right -of -way. CITY OF NEWPORT BEACH Mayor ATTEST: City UerF Date 0 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A RIGHT -OF -WAY CERTIFICATION FOR STREET IMPROVEMENTS FOR SAN JOAQUIN HILLS ROAD AND JAMBOREE ROAD FREE RIGHT -TURN LANE WHEREAS, there has been presented to the City Council of the City of Newport Beach a certain Right -of -Way Certification for street improvements for San Joaquin Hills Road and Jamboree Road free right -turn lane; and WHEREAS, the City Council has reviewed the terms and conditions of said Right -of -Way Certification and found them to be satisfactory and that it would be in the best interest of the City to authorize the Mayor and City Clerk to execute said Certification, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that said Right -of -Way Certification for street improvements for San Joaquin Hills Road and Jamboree Road free right -turn lane is approved, and the Mayor and City Clerk are hereby authorized and directed to execute the same on behalf of the City of Newport Beach. ADOPTED this / day of���� , 1980. Mayor ATTEST: City Clerk HRC /ap 2/5/80 r RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN ARTERIAL HIGHWAY FINANCING PROGRAM PROJECT ADMINISTRATION AGREEMENT FOR STREET IMPROVEMENTS FOR SAN JOAQUIN HILLS ROAD AND JAMBOREE ROAD FREE RIGHT -TURN LANE WHEREAS, there has been presented to the City Council of the City of Newport Beach a certain Arterial Highway Financing Program Project Administration Agreement for street improvements for San Joaquin Hills Road and Jamboree Road free right -turn lane; and WHEREAS, the City Council has reviewed the terms and conditions of said agreement and finds them to be satisfactory and that it would be in the best interest of the City to authorize the Mayor and City Clerk to execute said agreement, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that said Arterial Highway Financing Program Project Administration Agreement is approved and the Mayor and City Clerk are hereby authorized and directed to execute the same on behalf of the City of Newport Beach. ADOPTED this // day of 1980. ATTEST: City Clerk HRC /ap 2/5/80 0 0 TO: CITY COUNCIL FROM: Public Works Department SUBJECT: SAN JOAQUIN HILLS ROAD AND JAMBOREE ROAD FREE RIGHT -TURN LANE (C -1991) RECOMMENDATIONS: DISCUSSION: February 11, 1980 CITY COUNCIL AGENDA ITEM NO. H -2 (d & e) FEB 111980 By Na CITY COLWOL CITY OIL WON 00T MAW Adopt a resolution authorizing the Mayor and the City Clerk to execute an AHFP project administration agreement for the San Joaquin Hills Road and Jamboree Road free right -turn lane. Adopt a resolution authorizing the Mayor and the City Clerk to execute a right -of -way certification for the San Joaquin Hills Road and Jamboree Road free right -turn lane. On December 11, 1978, the City Council adopted resolution No. 9478 requesting the County of Orange to include the subject project in the fiscal year 1979 -80 Arterial Highway Financing Program (AHFP). The proposed project will provide for the construction of a separated free right -turn lane for westbound San Joaquin Hills Road to northbound Jamboree Road. The right lane will go behind the Texaco service station in right -of -way provided for this purpose at the time the Big Canyon development was constructed. The right -turn movement volume has now increased to a point that a separate free right -turn lane is warranted. The improvements include the construction of A.C. pavement, curb and gutter, P.C.C. sidewalk -bike trail, two street lights, variable height retaining wall, and storm drain system. The new right -turn lane will provide for a smoother transition to northbound Jamboree Road traffic, decrease congestion at the intersection, and will eliminate the back -up of westbound San Joaquin Hills Road traffic which presently occurs. The AHFP project administration agreement provides for County partici- pation in the project. The financing would be as follows: County AHFP 82,750 City Gas Tax Funds 82,750 Total 165,500 Before the County will authorize the City to advertise for bids,the City must execute a certificate indicating that all necessary right -of -way has been acquired, and holding the County harmless from any liability which may arise from the County's reliance on this certification. 0 February 11, 1980 Subject: San Joaquin Hills Road and Jamboree Road Free right -turn lane (C -1991) Page`2­%...... _....a.,... This project i,s tentatively scheduled to be advertised for bids on March.-?,O 1980;.wi•th•coipl.etion of work on June 30, 1980. Attached is a sketch showing location and project limits. Z�j �-- J );�4 Benjamin B. Nolan Public Works Director JW:do Att. M1 c J n I \M �^ 1 I I I I 6 7a.3' S.D can!,.- con PC. C. S.ti4I lic I!t B/o c /c k, 4. Anav, C'vra lnlc'i s � Coil f. I , 7 ✓ 0 4 - Q U I N— —N -- PLA Al w R r r 1 SECT /o/V A —A CITY OF NEWPORT PUBLIC WORKS DEPAF 5AA1 .JOAQUTAIIML5 RA 041ABOREr; RA RIGHT 7T01?w LANE b/ DRAWN.r'� % DATE APPROVED PUBLIC WORMS DIRECTOR R.E. NO.._ DRAWING NO.