The URL can be used to link to this page

Home My WebLink AboutC-2049 - Janitorial services for all five libraries & Police DepartmentCI"TAOF NEWPORT BE &H MEMORANDUM: From EXECUTIVE ASSISTANT POLICE DEPARTMENT — SGT. G. SENECAL Tp._LIBRARY, -- LA__DONNA•_KIENITZ IQQ.YFM..a Z ...............� Attached is a request from your building services contractor for a new contract and a price increase. I have contacted the General Manager �nd he will be contacting each of you directly to execute two separate contracts, one for each department. Since each department budgets for this service, it is desirable that each department negotiate its own contract. Also attached is a memo from General Services indicating cost savings. Call if you have any questions. Attachments Reply wanted ❑ Reply not nece=07 p me-2D. 0 November 10, 1987 TO: EXECUTIVE ASSISTANT FROM: General Services Director SUBJECT: JANITORIAL SERVICES FOR LIBRARIES AND POLICE FACILITY In accordance with your request, the costs to the City to provide City employee manned janitorial services for the libraries and police facility would be as follows: Annual Costs Additional employees (7) Salaries $158,625 Fringe benefits 67,850 Cleaning materials 7,245 Vehicle maintenance and operation 2,200 Total Annual Cost $235,920 Capital Outlay Additional janitorial equipment $ 11,410 The City is presently furnishing the building maintenance contractor with all paper supplies. Therefore, there would be no additional costs to the City for these supplies. David E. Niederhaus DEN:es 0 UNIVERSAL BUILDING MAINTENANCE 1310 WEST COLLINS AVENUE /ORANGE /CALIFORNIA 92667 0 714/532 -5455 825 W. WASHINGTON BLVD. /MONTEBELLO /CALIFORNIA 90640 O 213/725 -1333 November 1, 1987 Mr. Ken Delino City of Newport Beach P. O. Box 1768 3300 Newport Blvd. Newport Beach, CA 92658 -8915 Subject: Janitorial Services Budget City of Newport Beach Public Facilities Dear Mr. Delino: NOV 9 1987 p.c�r `ox Aos,fart 9 We are writing to you to advise you of several current trends taking place in our janitorial service industry which are significantly affecting our ability to effectively service our regularly scheduled and loyal accounts, and to advise you that we do need to increase our monthly charges for service, commencing December 1, 1987. The central problem is the tight labor market in this area for our type of labor requirement. As you know, we are budgeted at or near the legal minimum wage level and that wage has dropped from fifty - three percent of the average manufacturing wage in 1968 to somewhat over thirty -four percent this year. The simple and obvious result is that job - seekers in this category can and do find jobs at well above the wages we are currently able to offer. The problem is steadily becoming more acute. The other problem we encounter is that the cost of insurance is also rising. Liability insurance increased dramatically last year and that increase was largely absorbed by Universal. Workmens' Compensation Insurance costs are also soaring, fueled by inflationary trends in the medical industry and by exorbitant claims pursued by many workers recently in California. These costs continue to erode our ability to hold our costs down. Our main interest here is clearly to maintain service consistency, and we think that it is our responsibility to report to you therefore, the reasons behind this increase request as facts and not as complaints. Page Two November 1, 1987 City of Newport Beach /Public Facilities 0 Universal needs to increase your monthly contract as follows: Mariners Library Corona Del Mar Library Balboa Branch Library Newport Center Library Police Facility From $698.00 / Mo $417.00 / Mo $954.00 / Mo $1,374.00 / Mo $3,406.00 / Mo To $722.00 / Mo. $432.00 / Mo. $987.00 / No. $1,422.00 / Mo. $3,525.00 / Mo. Enclosed is a new contract which for proof of insurance coverage and legal reasons you should sign and return to us as sson as possible. We are very appreciative of your continued patronage and look forward to a continued service relationship. Yours very truly, i Jo P. Richter Vice President /General Manager JPR /lfg Enclosure: 9 AGREEMENT I This agreement made this 0 by and between UNIVERSAL BUILDING MAINTENANCE hereinafter referred to as "CONTRACTOR ", and __City_of_Newport_Beach__ referred to as "COMPANY ", 1987, COMPANY, INC., hereinafter for the herein stated janitorial service to be performed at _ City _of_Newport_ Beach _Libraries _& Police —Facility____ -- -------- - - -- - -- v various _Orange_County_locations, California. II The terms and provisions contained in this agreement and the attachments referred to and attached herein, shall constitute the entire and only agreement between the parties. Any changes or modifi- cations hereof must be in writing and signed by the parties hereto. COMPANY accepts the services of CONTRACTOR and acknowledges receipt of a copy of this agreement. This quotation will be subject to revisions if there are changes in the square footage, scope of work or increase in Federal or State minimum wage rate. III All work to be performed by CONTRACTOR shall be performed in sub- stantial and workman -like manner according to accepted standards of practice in the trade. The performance of CONTRACTOR is subject to and contingent upon strikes, accidents, acts of God, fire, weather, government restrictions or other delay beyond CONTRACTOR'S control. IV It is hereby mutually agreed that either party may terminate this Agreement upon thirty (30) days written notice. Said notice is to be made by either registered mail or personal service. V The COMPANY agrees that it will not, either during the term of this Agreement or for a period of ninety (90) days following its termina- tion, hire for its own employment any of the employees of the CONTRAC- TOR who performed services at any time in carrying out the terms of this contract. 0 0 VI CONTRACTOR shall maintain such insurance as will protect him from any claims under Workers' Compensation. CONTRACTOR shall also main- tain public liability and automobile insurance and will furnish COMPANY with a certificate indicating this insurance in the amounts of $1,000,000.00 public liability, and $1,000,000.00 property damage. Should COMPANY require provision for a listing as "additional insured ", an additional fee will be charged. VII This agreement shall be governed by the laws of the State of Cali- fornia. If any provision in the contract is held by any court to be invalid, void, or unenforceable, the remaining provisions shall never- theless continue in full force. VIII It is hereby mutually agreed that any and all disputes arising between the parties shall be resolved by arbitration and that a reasonable sum for attorneys fees shall be awarded the prevailing party in any such action. 1X In consideration for the hereinabove mentioned services to be performed by CONTRACTOR, COMPANY agrees to pay to CONTRACTOR the sum of see _listing _ below _____ ________________ per month, payable on the first of each month. Specific services to be performed for this sum by CONTRACTOR are attached hereto as EXHIBIT "A" and incorporated herein by reference. An interest charge of ten (10) percent per annum shall accrue on all unpaid balances remaining ninety (90) days after the due date of any such amounts. - - - - -- -- - - - - -- � -- ---`------------- N ERSAL BUILDING MAINTENANCE CO., INC. CITY OF NEWPORT BEACH Mariners Liabrary: $722.00 Corona Del Mar Library: $ 432.00 Balboa Branch Library: $987.00 Newport Center Library: $1,422.00 Police Facility: $3,525.00 AGREEMENT I This agreement made this by and between UNIVERSAL BUILDING 0 MAINTENANCE 1987, COMPANY, INC., hereinafter referred to as "CONTRACTOR ", and ------------------------- __City_of_Newport_Beach_ hereinafter --------------------------------- referred to as "COMPANY ", for the herein stated janitorial service to be performed at pr _City_of_Newot_Beach Libraries & Police _Facility.... - ------------------------------ y various _Orange_County_locations, California. II The terms and provisions contained in this agreement and the attachments referred to and attached herein, shall constitute the entire and only agreement between the parties. Any changes or modifi- cations hereof must be in writing and signed by the parties hereto. COMPANY accepts the services of CONTRACTOR and acknowledges receipt of a copy of this agreement. This quotation will be subject to revisions if there are changes in the square footage, scope of work or increase in Federal or State minimum wage rate. III All work to be performed by CONTRACTOR shall be performed in sub- stantial and workman -like manner according to accepted standards of practice in the trade. The performance of CONTRACTOR is subject to and contingent upon strikes, accidents, acts of God, fire, weather, government restrictions or other delay beyond CONTRACTOR'S control. IV It is hereby mutually agreed that either party may terminate this Agreement upon thirty (30) days written notice. Said notice is to be made by either registered mail or personal service. V The COMPANY agrees that it will not, either during the term of this Agreement or for a period of ninety (90) days following its termina- tion, hire for its own employment any of the employees of the CONTRAC- TOR who performed services at any time in carrying out the terms of this contract. 9 0 VI CONTRACTOR shall maintain such insurance as will protect him from any claims under Workers' Compensation. CONTRACTOR shall also main- tain public liability and automobile insurance and will furnish COMPANY with a certificate indicating this insurance in the amounts of $1,000,000.00 public liability, and $1,000,000.00 property damage. Should COMPANY require provision for a listing as "additional insured ", an additional fee will be charged. VII This agreement shall be governed by the laws of the State of Cali- fornia. If any provision in the contract is held by any court to be invalid, void, or unenforceable, the remaining provisions shall never- theless continue in full force. VIII It is hereby mutually agreed that any and all disputes arising between the parties shall be resolved by arbitration and that a reasonable sum for attorneys fees shall be awarded the prevailing party in any such action. IX In consideration for the hereinabove mentioned services to be performed by CONTRACTOR, COMPANY agrees to pay to CONTRACTOR the sum of see listing below per month, payable ------- - - - - -- -------------------- on the first of each month. Specific services to be performed for this sum by CONTRACTOR are attached hereto as EXHIBIT "A" and incorporated herein by reference. An interest charge of ten (10) percent per annum shall accrue on all unpaid balances remaining ninety (90) days after the due date of any such amounts. U64ERSAL BUILDING MAINTENANCE CO., INC. CITY OF NEWPORT BEACH Mariners Liabrary: $722.00 Corona Del Mar Library: $ 432.00 Balboa Branch Library: $987.00 Newport Center Library: $1,422.00 Police Facility: $3,525.00 TO: FROM: SUBJECT: ACTION: CITY OF NEWPORT BEACH OFFICE OF THE CITY MANAGER January 13, 1986 - council Agenda os) Item No. F -2 (b) c z 0Z/ P THE CITY COUNCIL CITY OF NEW -FORT BEAM JAN 13 i ;g',i MAYOR AND CITY COUNCIL Executive Assistant PROPOSED RATE INCREASES FOR JANITORIAL MAINTENANCE SERVICES (Police and Library Depts.) Adopt Resolution No. approving subject increases. BACKGROUND: On August 8, 1977, the City Council approved an agreement with Universal Building Maintenance Company to provide janitorial maintenance services at the Police Facility. On September 25, 1978, a similar agreement was approved in relation to the City's Branch Library System. Both of the agreements are currently in effect. The contract rates for these agreements have been increased annually, based upon increases in the Federal Minimum Wage and related cost considerations. PROPOSED RATE INCREASES In the attached letter, Universal is requesting an increase in the rates charged for contract maintenance at the Police and Library Departments. The increases, if approved, would result in the following monthly costs: Police Department Current Proposed Increases $3,186 $3,307 $121 Library Branch Current Proposed Increases Newport Center $1,285 $1,334 $ 49 Balboa 892 926 34 Corona del Mar 390 405 15 Mariners 653 678 25 Totals: $3,220 $3,343 $123 0 TO: MAYOR AND CITY COUNCIL - Page 2 DISCUSSION: It has been estimated that the cost of contracting these services, as opposed to performing them in- house, has resulted in a cost savings of approximately $10,000 annually in the case of providing each of the two departments with required maintenance. The requested increases are similar in amounts to previously approved annual increases and amount to 3.8 %. This appears justified given increased insurance premiums and inflationary factors in this highly labor inten- sive industry. Additionally, it is felt that the increases, if approved, would not significantly impact the relative cost savings experienced to date. Finally, both the Police and Library Departments have expressed satisfaction with the services rendered and are supportive of the proposed rate adjustments. KJD:ets Attachments L 3 • UNIVERSAL BUILDING MAINTENANCE 1226 WEST FIFTH STREET /SANTA November 25, 1985 D RfCEI��'p Mr. Jerry olint City of Newport Beach DEC 2 198 3300 Newport Blvd. raac 5� p •err P. 0. Box 1768 Newport Beach, California 92663 -3884 Subject: Janitorial Services Rate Increase Newport Beach Libraries /Newport Beach Police Dear Mr. Bolint, Effective January 1, 1986, Universal Building Maintenance Co. operations will face a three fold increase in liability insurance costs which, in conjunction with the normal cost escalations over the past calendar year, will increase our overhead cost totals in a most significant manner. We are, therefore, respectfully requesting a contract increase from the City of Newport Beach for 1986 janitorial operations. Please be assured that the tremendous increase in our insurance coverage costs is due, not to any poor claim history on our part, but rather on the turmoil now taking place in the liability insurance industry, with their current financial instability and startingly higher resultant rates. For us at Universal there is, therefore, no alternative but to request compensatory increases from our customers and we do hope that you will grant us the following change as of January 1, 1986: Present Contract Increase 1986 Contract Newport Center Library: $1,285.00 $49.00 $1,334.00 Balboa Library: $ 892.00 $34.00 $ 926.00 Mariners' Library: $ 653.00 $25.00 $ 678.00 Corona Del Mar Library: $ 390.00 $15.00 $ 405.00 Police Station $3,186.00 $121.00 $3,307.00 No other changes in the other incidental services which we perform for you are being requested except that any window cleaning quotations for services performed separately from the contract will increase by about 6% in 1986. We certainly value our fine service relationship with you over these many years, and we look forward to another year of progress together. Please feel free to call should you have any questions relative to this increase request. Your truly, e L. aly resident 0 4 RESOLUTION No. 86 -5 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH APPROVING RATE INCREASES FOR UNIVERSAL BUILDING MAINTENANCE IN CONNECTION WITH JANITORIAL SERVICES FOR THE POLICE DEPARTMENT AND CITY LIBRARY FACILITIES. WHEREAS, ON December 10, 1984, the City Council of the City of Newport Beach adopted Resolution No. 84 -145, which estab- lished rates for janitorial services for the Police Department and Library facilities; and WHEREAS, on November 25, 1985, the City received a letter notice from Universal Building Maintenance concerning their rate increases for janitorial services, effective January 1, 1986, which services are presently being performed for the Police Department and Library facilities; and WHEREAS, the Office of the City Manager has recommended that said increased rates be paid as follows: Police Department Increase From $3,186 to $3,307 $121.00 /mo. Newport Center Library From $1,285 to $1,334 $ 49.00 /mo. Balboa Library From $892 to $926 $ 34.00 /mo. Corona del Mar Library From $390 to $405 $ 15.00 /mo. Mariners Library From $653 to $678 $ 25.00 /mo. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that the rates paid to Universal Building Maintenance be increased as listed above. ADOPTED, this 13th day of January , 1986 ATTEST: CITY CLERK // Q*0#WaA/— CIT.OF NEWPORT BF&CH MEMORANDUM: From NEWPORT BEACH POLICE DEPARTMENT & December 16 85 --- • . .. .............. .... .. .... ... ... .. .. .... .. .... ....... r - .............. , 18.- ...... NEWPORT BEACH LIBRARIES SUBJECT: JANITORIAL SERVICES - RATE INCREASES Please comment on the quality and reliability of janitorial service being provided to your facilities by Universal Building Maintenance. A copy of their recent request for an increase is attached. A response by December 27, 1985 would be appreciated. Thank you. Attachment KJD:ets Reply wanted LX Reply wt necessary 0 Nt -Z4 OEWPORT BEACH POLICE DEPARTMEQ MEMORANDUM TO: Kenneth Delino FROM: Sgt. Les Chapman SUBJECT: JANITORIAL SERVICE DATE: December 18, 1985 TIME: We have used the services of Universal Building Maintenance for approximately 8 years. Over these years we have had a good working relationship and have found their work to be very acceptable. We want to continue using their service. I ❑ PLEASE REPLY I ❑ REPLY NOT NECESSARY J MBPD Form 1. 23 free. 6 -4 -681 ti• T0.' C MAYOR- 0 COUNCIL MANAGER ^. ASST. TO MGR. M ATTORNEY C BUILDING ❑ CITY CLERK u DATA PROCESS, 0 FINANCE U FIRE Q GENERAL SERV. DATE /a - / 6 OBRARY FOR: CTION & DISPOSITION FILE U INFORMATION n REVIEW & COMMENT 4 RETURN REMARKS: ICI! Q MARINE CIPARKS & REC. EI PERSONNEL U PLANNING POLICE 17 PUBLIC WORKS ❑ PURCHASING M TRAFFIC 11 UTILITIES lei OBT BCH n0 k _;. �` �. ' � r. _.,.......:._. ..___ '.. ....,... .. -max Y sEi JAI3rTfJRIAi. SERVICES - RATE rNCREASES as a s Nara tho qual t r and' reliability -69 Jk;� torxal islaimice q WOO u our %lox ltaES Ut�aESS�I Bt��J i+laxntenat►ce - #h ®xXffAt retest atl# ;ea3e 1s attacheel _n 2 d 3ggr ate0 Thank x 1 L� UNIVERSAL BUILDING MAINTENANCE November 25, 1985 S' Q Mr. Jerry Bolint WED City of Newport Beach £ SEC 2 1985 3300 Newport Blvd. f� �„ P. O. Box 1768 Newport Beach, California 92663 -3884 Subject: Janitorial Services Rate Increase Newport Beach Libraries /Newport Beach Police Dear Mr. Bolint, Effective January 1, 1986; Universal Building Maintenance Co. operations will face a three fold increase in liability insurance costs which, in conjunction with the normal cost escalations over the past calendar year, will increase our overhead cost totals in a most significant manner. We are, therefore, respectfully requesting a,contract increase from the City of Newport Beach for 1986 janitorial operations. Please be assured that the tremendous increase in our insurance coverage costs is due, not to any poor claim history on our part, but rather on the turmoil now taking place in the liability insurance industry, with their current financial instability and startingly higher resultant rates. For us at Universal there is, therefore, no alternative but to request compensatory increases from our customers and we do hope that you will grant us the following change as of January 1, 1986: Present Contract Increase 1986 Contract Newport Center Library: $1,285.00 49.00 $1,334.00 Balboa Library: $ 892.00 $34.00 $ 926.00 Mariners' Library: $ 653.00 $25.00 $ 678.00 Corona Del Mar Library: $ 390.00 $15.00 $ 405.00 Police Station $3,186.00 $121.00 $3,307.00 No other changes in the other incidental services which we perform for you are being requested except that any window cleaning quotations for services performed separately from the contract will increase by about 6% in 1986. We certainly value our fine service relationship with you over these many years, and we look forward to another year of progress together. Please feel free to call should you have any questions relative to this increase request. Your4Atruly,, e L. alye resident` L T TO: FROM: COUNCIL AGENDA ITEM N0. F -2(h) CITY OF NEWPORT BEACH �- OFFICE OF THE CITY MANAGER December 10, 1984 MAYOR AND CITY COUNCIL Executive Assistant BY THE CITY COUNCIL CITY OF NEWPORT RE4iO DEC 101984 SUBJECT: PROPOSED RATE INCREASES FOR JANITORIAL MAINTENANCE SERVICES (Police and Library Dept.) ACTION: Adopt Resolution No. approving subject increases. BACKGROUND: On August 8, 1977, the City Council approved an agreement with Universal Building Maintenance Company to provide janitorial maintenance services at the Police facility. On September 25, 1978 a similar agreement was approved in relation to the City's branch library system. Both of the agreements are currently in effect. The contract rates for these agreements have been increased annually, based upon increases in the Federal Minimum Wage and related cost considerations. PROPOSED RATE INCREASES In the attached letter, Universal is requesting an increase in the rates charged for contract maintenance at the Police and Library Departments. The increases, if approved, would result in the following monthly costs: Police Department Current Proposed Increases $3,069 $3,186 $117 Library Branch Current Proposed Increases Newport Center $1,238 $1,285 $ 47 Balboa 859 892 33 Corona del Mar 376 390 14 Mariners 629 653 24 Totals $3,102 $3,220 $118 0 9 DISCUSSION: It has been estimated that the cost of contracting these services, as opposed to performing them in- house, has resulted in a cost savings of approximately $10,000 annually in the case of providing each of the two departments with required maintenance. The requested increases are similar in amounts to previously approved annual increases and amount to 3.8 %. This appears justified given inflationary factors in this highly labor intensive industry. Additionally, it is felt that the increases, if approved, would not significantly impact the relative cost savings experienced to date. Finally, both the Police and Library Departments have expressed satisfaction with the services rendered and are supportive of the proposed rate adjustments. KENNETH J. ELINO KJD:glo Attachments (2) UNIVERSAL BUILDING MAINTENANCE 1226 WEST FIFTH STREET /SANTAANA /CALIFORNIA December 1, 1984 Ms. Ramona Moll City of Newport Beach 856 San Clemente Drive Newport Beach, California 92660 Subject: Janitorial Services Budget Location: Newport Libraries Dear Ms. Moll, 714 RECEfin NOV 2 9 1984 After completion of another year, we find the upward pressure on wages and attendant costs such that a modest increase in our monthly charges for the 1985 operational year is necessary. We trust that this will not create an inconvenience for you and are attempting to hold the increase to a minimum in order to continue to provide the best in service to the City of Newport Beach Libraries. The proposed increases for each library is summarized as follows and will become effective January 1, 1985: We certainly value our fine service relationship with you, and we look forward to another year of progress together. Please feel free to call should you have any questions relative to this increase. Yours truly, Stephen L. Salyer Vice President SLS /lfg K. (Attachment) 1984 1985 Increase Newport Center $1,238.00 $1,285.00 $47.00 Balboa $ 859.00 $ 892.00 $33.00 Mariners $ 629.00 $ 653.00 $24.00 Corona Del Mar $ 376.00 $ 390.00 $14.00 We certainly value our fine service relationship with you, and we look forward to another year of progress together. Please feel free to call should you have any questions relative to this increase. Yours truly, Stephen L. Salyer Vice President SLS /lfg K. (Attachment) UNIVERSAL BUILDING MAINTENANCE December 1, 1984 Mr. Jerry Bolint City of Newport Beach 3300 Newport Blvd. P. 0. Box 1768 Newport Beach, California 92663 -3884 Subject: Janitorial Services Budget Location: Newport Beach Police Department Dear Mr. Bolint, NOV o 31g84i ;_. After completion of another year, we find the upward pressure on wages and attendant costs such that a modest increase in our monthly charges for the 1985 operational year is necessary. We trust that this will not create an inconvenience for you and are attempting to hold the increase to a minimum in order to continue to provide the best in service to City of Newport Beach. l In reviewing our budget for Newport Police Deparment we calculate that we will need a monthly increase of $117.00, which will increase our contract price from $3,069.00 per month to $3,186.00 per month, effective January 1, 1985. We certainly value our fine service relationship with you, and we look forward to another year of progress together. Please feel free to call should you have any questions relative to this increase request. Yo o truly, ph eh al Vice Presiden SLS /lfg Ll (Attachment) RESOLUTION NO. 84 -145 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH APPROVING RATE INCREASES FOR UNIVERSAL. BUILDING -KAI NANCJV IN CONNECTION WITH JANiTDRTAL SERVICES FOR THE POLICE DEPARTMENT AND CITY LIBRARY FACILITIES. WHEREAS, on December 12, 1983, the City Council of the City of Newport Beach adopted Resolution No. 83 -129, which established rates for janitorial services for the Police Department and Library facilities; and WHEREAS, on December 1, 1984, the City received a letter notice from Universal Building Maintenance concerning their rate increases for janitorial services, effective January 1, 1985, which services are presently being performed for the Police Department and Library facilities; and WHEREAS, The Office of the City Manager has recommended that said increased rates be paid as follows: Police Department Increase From $3,069 to $3,186 $117.00 /mo. Newport Center Library From $1,238 to $1,285 $47.00 /mo. Balboa Library From $859 to $892 $33.00 /mo. Corona del Mar Library From $376 to $390 $14.00 /mo. Mariners Library From $629 to $653 $24.00 /mo. NOW, THEREFORE, BE IT RESOLVED by the City Council of 4he City of Newport Beach that the rates paid to Universal Building Maintenance be increased as listed above. ATTEST: 5 ADOPTED, this loth day of December , 1984. CITY CLERK-- MAYOR BRAKKE . SCHAFNITL & ASSOC„ INC. P.O. BOX 17294 IRVINE, CA 927131 HU 17_14) 8MI800 INSURED UNIVERSAL BUILDING MAINTENANCE NIVERSAL PROTECTION SERVICES 1226 W. STH STREET .SANTA ANA, CA 92703 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE LER TTTE"Y A WESTERN WORLD /HULL 8 COMPANY LETTER "Y B HOME INSURANCE COMPANY LETTER "Y C MISSION NATIONAL /SAYRE E TOSO COMPANY p LETTER COMPANY E LETTER THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDI- TIONS OF SUCH POLICIES. CO LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MMADB"!) POLICY EXPIRATION DATE (MM/OOfM LIABILITY LIMITS IN THOUSANDS EACH - _ OCCURRENCE AGGREGATE GENERAL LIABILITY BODILY $ $ A COMPREHENSIVE FORM GLA185247 \� — o 1 -I -86 NJUAY PROPERTY $ $ PREMISES /OPERATIONS - - UNDERGROUND EXPLOSION 8 COLLAPSE HAZARD i �;. D� DAMAGE -x, PROOUCTS/COMPLETED OPERATIONS $ BI a PD CONTRACTUAL - D - -r ��., `� COMBINED $ 500, $ 500, INDEPENDENT CONTRACTORS '.rA SQ - BROAD FORM PROPERTY DAMAGE PERSONAL INJURY �%�. .. \ .' PERSONAL INJURY $ SOD, AUTOMOBILE LIABILITY ��., -`_ BOXY $ {. B ANY AUTO BA 2 99 31 44 1 -1 -85 1 -1 -86 (PERF (PEA PfA58NQ ALL OWNED AUTOS (PRIV. PASS .I BONLY ALL OWNED AUTOS OTHER THAN INJURY {PEA ACABENn $ PRIV. PASS. PROPERTY $ HIRED AUTOS NON -OWNED AUTOS DAMAGE BI a PO GARAGE LIABILITY COMBINED $ EXCESS LIABILITY C UMBRELLA FORM MN045497 1 -1 -85 1 -1 -86 COMBINED $ 2.000, $2,000., OTHER THAN UMBRELLA FORM sraroroav WORKERS' COMPENSATION "_ $ (EACH ACCIDENT) AND $ (DISEASE,POLICY LIMIT) EMPLOYERS' LIABILITY $ (DISEASE EACH EMPLOYEE) OTHER I DESCRIPTION OF OPERATIONS /LOCATIONSNEHICLES /SPECIAL ITEMS ALL OPERATIONS CITY OF NEWPORT BEACH 13300 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX. Newport Blvd. PIRATI&. DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL —DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE P.O. #1768 LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES, Newport Beach, CA 92660 -3884 AUTHORIZ P ESENTATIV Attn: Policy Department N CITY OF NEWPORT BEACH OFFICE OF THE CITY MANAGER December 12, 1983 TO: MAYOR AND CITY COUNCIL FROM: Executive Assistant C „� t- COUNCIL AGENDA ITEM N0. F -2(d) BY THE CITY COUNCIL CITY OF NEWPORT BEACH DEC 121993 SUBJECT: PROPOSED RATE INCREASES FOR JANITORIAL MAINTENANCE 83 -�Z9 SERVICES (Police and Library Departments) A �/, 9 & Action: Adopt Resolution No.93 -IN approving subject increases. Background On August 8, 1977 the City Council approved an agreement with Universal Building Maintenance Company to provide janitorial maintenance services at the Police facility. On September 25, 1978 a similar agreement was approved in relation to the City's branch library system. Both of the agreements are currently in effect. The contract rates for these agree- ments have been increased annually, based upon increases in the Federal Minimum Wage and related cost considerations. Proposed Rate Increases In the attached letter, Universal is requesting an increase in the rates charged for contract maintenance at the Police and Library Departments. The increases, if approved, would result in the following monthly costs: A. Police Department Discussion It has been estimated that the cost of contracting these services, as opposed to performing them in- house, has resulted in a cost savings of approximately $10,000 annually in the case of providing each of the two departments with required maintenance. The requested increases, which Current Proposed Increase $2,957 $3,069 $ 112 B. Library Department Newport Center $1,193 $1,238 $ 45 Balboa $ 828 $ 859 $ 31 Corona del Mar $ 362 $ 376 $ 14 Mariners $ 606 $ 629 $ 23 Totals $2,989 $3,102 $ 113 Discussion It has been estimated that the cost of contracting these services, as opposed to performing them in- house, has resulted in a cost savings of approximately $10,000 annually in the case of providing each of the two departments with required maintenance. The requested increases, which go 0 TO: MAYOR AND CITY COUNCIL - Page Two are similar in amount to previously approved annual increases, appear justified given inflationary factors in this highly labor intensive industry. Additionally, it is felt that the increases, if approved, would not significantly impact the relative cost savings experienced to date. Finally, both the Police and Library Departments have ex- pressed satisfaction with the services rendered and are supportive of the proposed r e adjustments. I KENNE4JD NO KJD;mm attachments RESOLUTION NO. 83 -129 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH APPROVING RATE INCREASES FOR UNIVERSAL BUILDING MAINTENANCE IN CONNECTION WITH JANITORIAL SERVICES FOR THE POLICE DEPARTMENT AND CITY LIBRARY FACILITIES. WHEREAS, on January 24, 1983, the City Council of the City of Newport Beach adopted Resolution No. 83 -13, which established rates for janitorial services for the Police Department and Library facilities; and WHEREAS, on December 1, 1983, the City received a letter notice from Universal Building Maintenance concerning their rate increases for janitorial services, effective January 1, 1984, which services are presently being performed for the Police Department and Library facilities; and WHEREAS, The Assistant to the City Manager has recommended that said increased rates be paid as follows: Police Department Increase From $2,957 to $3,069 $112.00 /mo. Newport Center Library From $1,193 to $1,238 $ 45.00 /mo. Balboa Library - From $ 828, to $ 859. $ 31.00 /mo. Corona del Mar Library From $ 362, to $ 376 $ 14.00 /mo. Mariners Library From $ 606. to $ 629. $ 23.00 /mo. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that the rates paid to Universal Building Maintenance be increased as listed above; ADOPTED this 12th day of December , 1983 Mayor ATTEST: City Clerk 40 UNIVERSAL BUILDING MAINTENANCE December 1, 1983 Mr. Gerry Bolint City of Newport Beach 856 San Clemente Drive Newport Beach, California 92660 Subject: Janitorial Rate Increase - 1984 Dear Mr. Bolint: As you may know, service costs during the past year have risen in service sectors such as our janitorial industry. Such items as janitorial labor, and the supplies with which we clean, have increased significantly during that period, as have liability and workmens, compensation insurance costs. Universal, therefore, must look to its customers in the com- ing year for some compensatory increases, effective January 1, 1984. In reviewing our janitorial budget for Newport Beach Police, 870 Santa Barbara Drive for 1984, we calculate that we will need a monthly increase in our contract of 3.8 %, or $2,9.57.00 per month to $3,069.00. We certainly value our fine service relationship with you and we look forward to another year of progress with you. Please fee free to call should you have any questions relative to this budget. Yours ly, j hen S ye� President SLS /pp if It M UNIVERSAL BUILDING MAINTENANCE December 1, 1983 Ms. Ramona Moll Newport Beach Libraries 856 San Clemente Drive Newport Beach, California 92660 Subject: Janitorial Rate Increase - 1984 Dear Ms. Moll: As you may know, service costs during the past year have risen in service sectors such as our janitorial industry. Such items as janitorial labor, and the supplies with which we clean, have increased significantly during that period, as have liability and workmen's compensation insurance costs. Universal there- fore, must look to its customers in the coming year for some compensatory increases, effective January 1, 1984. In reviewing our janitorial budget for the City of Newport Beach Libraries for 1984, we calculate that we will need a monthly in- crease of 3.8% for the following: LIBRARIES 1983 1984 CORONA DEL MAR $ 362.00 $ 376.00 MARINERS f�_ \IIeT�71 NEWPORT CENTER $ 606.00 $ 828.00 $1193.00 $ 629.00 S • 11 $1238.00 We certainly value our fine service relationship with you and we look forward to another year of progress with you. Please feel free to call should you have any questions relative to this request. Yours truly, he S lye President SLS /pp • Council Agenda l S/ } Item No. F -2(c) CITY OF NEWPORT BEACH OFFICE OF THE CITY MANAGER M ME CUY WUNCiC CITY GF 6�oEoPOR I? €AV January 12, 1987 JAN 12 }��8" TO: MAYOR AND CITY COUNCIL FROM: Executive Assistant SUBJECT: PROPOSED RATE INCREASES FOR JANITORIAL MAINTENANCE SERVICES (Police and Library Departments) ACTION: Adopt Resolution No. approving subject increases. BACKGROUND: On August 8, 1977, the City Council approved an agreement with Universal Building Maintenance Company to provide janitorial maintenance services at the Police Facility. On September 25, 1978, a similar agreement was approved in relation to the City's Branch Library System. Both of the agreements are currently in effect. The contract rates for these agreements have been increased annually, based upon increases in the Federal Minimum Wage and related cost considerations. PROPOSED RATE INCREASES: In the attached letter, Universal is requesting an increase of 3% in the rates charged for contract maintenance at the Police and Library Departments. The increases, if approved, would result in the following monthly costs: Police Department Current Proposed Increases $3,307 $3,406 $99 Library Branches Current Proposed Increases Newport Center $1,334 $1,374 $ 40 Balboa 926 954 28 Corona del Mar 405 417 12 Mariners 678 698 20 Totals: $3,343 $3,443 $100 (Continued) 0 TO: MAYOR AND CITY COUNCIL - Page 2 DISCUSSION: It has been estimated that the cost of contracting these services, as opposed to performing them in- house, has re- sulted in a cost savings of approximately $10,000 annually in the case of providing each of the two departments with required maintenance. The requested increases are similar in amounts to previously approved annual increases and amount to 3.0 %. This appears justified given increased insurance premiums and in- flationary factors in this highly labor intensive industry. Additionally, it is felt that the increases, if approved, would not significantly impact the relative cost savings experienced to date. Finally, both the Police and Library Departments have expressed satisfaction with the services rendered and are sup- portive of the proposed rate adjustments. l KJD:ets KEINO Attachments r] UNIVERSAL BUILDING MAINTENANCE 1310 WEST COLLINS AVENUE /ORANGE /CALIFORNIA 92667 ❑ 714/532 -5455 825 W. WASHINGTON BLVD. /MONTEBELLO /CALIFORNIA 90640 O 213/725 -1333 November 28, 1986 Mr. Jerry Bolint City of Newport Beach 3300 Newport Blvd. Newport Beach, California 92663 -3884 Subject: 1987 Budgetary Request Dear Mr. Bolint: LIT N �ECE1,40 x p'�yCO CITY Of NEWPORT BEACH. We are again at the time of year when budgetary considerations become the paramount task at hand. Our 1986 year has been better than we originally anticipated, hopefully through atten- tive management and through a record of strong growth in volume, but in order to continue to provide you with an acceptable level of janitorial service we must, as before, ask our customers for small increases to offset our ever - rising costs at the same time that we are making every effort to operate as cost - effectively as possible with each of our customers' dollars. As you undoubtedly know, our liability and workmen's compensation insurance rates has been a major cost consideration this year, and indications are that they will continue to be so. The three hundred percent increase which we faced last year in rates may be stabilizing. However we are still not sure of this at the present time and are awaiting pending rate quotations. The effect on our profitability this past year from these astounding industry- wide rate increases was significant, and Universal was not able to pass on to our customers the full impact of the increases. Addi- tionally, labor rates continue their upward climb and we must upgrade pay scales now in order to remain competitive in this labor market. At your facility we would like to respectfully request a small increase as per the following breakdown: Facility Present Rate Increase New Rate Librarian $678.00 $20.00 $698.00 Marina 405.00: 12.00 $417.00 C. Del Mar 926.00- 28.00 $954.00 M. Cent. $1,334.00 40.00 $1,374.00 Police Station $3,307.00 99.00 $3,406.00° These new prices will become effective January 1, 1987, based upon present service as of this date. Let me assure you that because of this raise we will be able to assure you of con- tinued effective janitorial services in the coming 1987 year. y r s c�as;r;c UEU 4 1986 Page 2 We wish you a happy and prosperous 1987 holiday season, and all of the same in 1987. Yours truly; St eph L.,-Salyer Vice President SLS:njo I. OSOLUTION No. 87 -5 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH APPROVING RATE INCREASES FOR UNIVERSAL BUILDING MAINTENANCE IN CONNECTION WITH JANITORIAL SERVICES FOR XHE POLICE DEPARTMENT AND CITY LIBRARY FACILITIES. WHEREAS, on January 13, 1986, the City Council of the City of Newport Beach adopted Resolution No. 86 -5, which estab- lished rates for janitorial services for the Police Department and Library facilities; and WHEREAS, on December 4, 1986, the City received a letter notice from Universal Building Maintenance concerning their rate increases for janitorial services, effective January 1, 1987, which services are presently being performed for the Police Department and Library facilities; and WHEREAS, the Office of the City Manager has recommended that said increased rates be paid as follows: Police Department ' Iricreases From $3,307 to $3,406 $99.00 /month Newport Center Library From $1,334 to $1,374 $40..00 /month Balboa Library From $926 to $954 $28.00 /month Corona del Mar From $405 to $417 $12.00 /month Mariners Library From $678 to $698 $20.00 /month NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that the rates paid to Universal Building Maintenance be increased as listed above.. ADOPTED, this 12th day of January, 1987. ATTEST: C G'� ' 1-4f CITY CLERK NAME AND ADDRESS OF AGENCY Wigmore Ins.Agency COMPANIES AFFORDING COVERAGES 2970 Harbor Blvd. #215 COMPANY Costa Mesa, CA 92620 LETTER A Transamerica Ins. Co. DESCRIPTION OF OPERATIONS /LOCATIONSNEHICLES All Job Sites _ 1. 870 Santa Barbara Dr., Newport Beach, Ca 2. 850' San Clemente Dr, Newport Beach CA Cancellation: Should any of the above described policies be cancelled before the expiration date thereof, the issuing com- pany will endeavor to mail _ days written notice to the below named certificate holder. but failure to mail such notice shall impose no obligation or liability of any kind upon the company. NAME AND ADDRESS OF CERTIFICATE HOLDER City of Newport Beach 33 '30 Newport Blvd. Newport Beach, CA 92663 Attn: Administration 250-79) O1 -19 -83 DATE ISSUED: COMPANY LET ER B Indemnity Co. Limits 0l Liab NAME AND ADDRESS OF INSURED COMPANY LETTER C C10" Universal Bldg. Maintenance Co. LETTERNV of t /y4 OF Universal Protection Service Co. ATIVE D C'�C� 1226 W. Fifth St. ETTERNY - - Ppo Santa Ana, CA 92703 I C �v3+ COMPANY LETTER L IV Ih This is to certify that policies of insurance listed below have been issued to the insured named above and are in force at this time. Notwithstan 'ggany i or con 'o insurance by daSdEibed h to t of any contract or other document with respect to which this certificate may be issued or terms. exclusions and conditions of such policies, may pertain, the afforded Me policie r ct G. h DESCRIPTION OF OPERATIONS /LOCATIONSNEHICLES All Job Sites _ 1. 870 Santa Barbara Dr., Newport Beach, Ca 2. 850' San Clemente Dr, Newport Beach CA Cancellation: Should any of the above described policies be cancelled before the expiration date thereof, the issuing com- pany will endeavor to mail _ days written notice to the below named certificate holder. but failure to mail such notice shall impose no obligation or liability of any kind upon the company. NAME AND ADDRESS OF CERTIFICATE HOLDER City of Newport Beach 33 '30 Newport Blvd. Newport Beach, CA 92663 Attn: Administration 250-79) O1 -19 -83 DATE ISSUED: Qom+ (A) Limits 0l Liab n COMPANY LETTER T V RE Or INSURANCE POLICY NUMBER POLICY FYPIRATION DATE of t REGATE RIZED REPRE i ATIVE / �( i, GENERAL LIABILITY BODILY INJURY $ 5 COMPREHENSIVE FORM 18886998 PROPERTY DAMAGE b b A EXPLOSION AND COLLAPSE ❑ Ol -Ol -84 HAZARD ❑ UNDERGROUND HAZARD PRDOUCTS /COMPLETED OPERATIONS HAZARD CONTRACTUAL INSURANCE BODILY INJURY AND PROPERTY DAMAGE 1. ^ bl 000 BROAD FORM PROPERTY COMBINED 1000 r iI t DAMAGE INDEPENDENT CONTRACTORS PERSONAL INJURY $ PERSONAL INJURY AUTOMOBILE LIABILITY BODILY INJURY $ (EACH PERSON) A COMPREHENSIVE FORM 01 -01 -84 $ ❑ (EACH ACCIDENT) OWNED 18886998 PROPERTY DAMAGE b ❑ HIRED BODILY INJURY AND NON-OWNED PROPERTY DAMAGE aa //�� 1,0'J0, COMBINED EXCESS LIABILITY BODILY INJURY AND ❑ UMBRELLA FORM PROPERTY DAMAGE $ $ ❑ OTHERTHAN UMBRELLA COMBINED FORM WORKERS' COMPENSATION STATUTORY and EMPLOYERS' LIABILITY $ nx:w acc,oL „II OTHER B Janitorial Bond 317276C 11 -03 -83 $51,000.00 DESCRIPTION OF OPERATIONS /LOCATIONSNEHICLES All Job Sites _ 1. 870 Santa Barbara Dr., Newport Beach, Ca 2. 850' San Clemente Dr, Newport Beach CA Cancellation: Should any of the above described policies be cancelled before the expiration date thereof, the issuing com- pany will endeavor to mail _ days written notice to the below named certificate holder. but failure to mail such notice shall impose no obligation or liability of any kind upon the company. NAME AND ADDRESS OF CERTIFICATE HOLDER City of Newport Beach 33 '30 Newport Blvd. Newport Beach, CA 92663 Attn: Administration 250-79) O1 -19 -83 DATE ISSUED: Qom+ (A) AUT .. RIZED REPRE i ATIVE / �( i, E 0 CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 92663 -3884 January 26, 1983 Mr. Stephen L. Salyer Vice President UNIVERSAL BUILDING MAINTENANCE 1226 W. Fifth Street Santa Ana, California 92703 Dear Mr. Salyer: OFFICE OF THE CITY MANAGER (714) 640 -2153 The Newport Beach City Council, on January 24, 1983, approved your firm's request for rate adjustments as outlined in your letter of December 22, 1982. Enclosed is a copy of the Resolution approving the adjustments. Please feel free to contact me if you have any questions or comments. rely, Ass�s"tant�j to the City Manager GJB;mm xc: C14 Clerk Les Chapman, Police Department Judy Clark, City Librarian 3300 Newport Boulevard, Newport Beach AD -aoyq <3f> .CITY OF NEWPORT BEACH COUNCIL AGENDA OFFICE OF THE CITY MANAGER ITEM NO. January 24, 1983 n TO: MAYOR AND CITY COUNCIL FROM: City Manager JAN 2 ?. 1983 SUBJECT: PROPOSED RATE INCREASES FOR JANITORI By the CITY COUNCIL ` WY OF NIi lMT BEACH MAINTENANCE SERVICES (Police and Library Departments) Background On August 8, 1977 the City Council approved an agreement with Universal Building Maintenance Company to provide janitorial maintenance services at the Police facility. On September 25, 1978 a similar agreement was approved in relation to the City's branch library system. Both of the agreements are currently in effect. The contract rates for these agreements have been increased annually, based upon increases in the Federal Minimum Wage and related cost considerations. Proposed Rate Increases In the attached letter, Universal is requesting an increase in the rates charged for contract maintenance at the Police and Library Departments. The increases, if approved, would result in the following monthly costs: A. Police Department Current Proposed Increase $2817 $2957 $ 140 B. Library Department Newport Center $1137 $1193 $ 56 Balboa $ 789 $ 828 $ 39 Corona del Mar $ 344 $ 362 $ 18 Mariners $ 577 $ 606 $ 29 Totals $2847 $2989 $ 142 TO: MAYOR AND CITY COUNCIL - Page 2 Discussion It has been estimated that the cost of contracting these services, as opposed to performing them in- house, has resulted in a cost savings of approximately $10,000 annually in the case of providing each of the two departments with required maintenance. The requested increases, which are similar in amount to previously approved annual increases, appear justified given inflationary factors in this highly labor intensive industry. Additionally, it is felt that the increases, if approved, would not significantly impact the relative cost savings experienced to date. Finally, both the Police and Library Departments have expressed satisfaction with the services rendered and are supportive of the proposed rate adjustments. Recommendation It is recommended that the City Council adopt Resolution No. approving the subject rate increases. OBERT L. WYNN City Manager RLW;GJB;mm attachment I' r 0 RESOLUTION NO. 83 -13 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH APPROVING RATE INCREASES FOR UNIVERSAL BUILDING MAINTENANCE IN CONNECTION WITH JANITORIAL SERVICES .FOR THE POLICE DEPARTMENT AND CITY LIBRARY FACILITIES WHEREAS, on January 11, 1982, the City Council of the City of Newport Beach adopted Resolution No. 82 -7 which established, among other things, rates for janitorial services for the Police Department and Library facilities; and WHEREAS, on December 22, 1982 the City received a letter notice from Universal Building Maintenance concerning their rate increases for janitorial services, effective January 1, 1983 which services are presently being performed for the Police Department and Library facilities; and WHEREAS, The Assistant to the City Manager has recommended that said increased rates be paid as follows: Police Department From $2,817.00 to $2,957.00 Newport Center Library From $1,137.00 to $1,193.00 Balboa `Library From $789.00 to $828.00 Corona del Mar Library From $344.00 to $362.00 Mariners Library From $577.00 to $606.00 Increase $140.00 /mo. $ 56.00 /mo. $ 39.00 /mo. $ 18.00 /mo. $ 29.00 /mo. r NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that the rates paid to Universal Building Maintenance be increased as listed above; ADOPTED this 24th day of January , 1983. 1 ATTEST: f� City Clerk RSP /Increase �. 3 11 UNIVERSAL BUILDING MAINTENANCE 1226 WEST FIFTH STREETISANTA ANAICALIFORN IA 92703 E3714/542- December 22, 1982 Mr. Gerry Bolint Assistant to the City Manager City of Newport Beach 3300 Newport Blvd. Newport Beach, California 92663 Subject: Janitorial Budget Increase Requests Police Facility, City Libraries Dear Mr. Bolint, We have reviewed our janitorial budget requirements for the year of 1983 and have discussed these requirements with our contacts at the police facility and at the libraries, which we presently clean. By way of this letter, we would like to respectfully request a modest increase for our operations at these locations for the coming year. The increases would be as follows, subject to your approval: Police Facility: $140.00 Monthly Increase New Monthly Charge: $2,957.00 Newport Center Library: $56.00 Monthly Increase New Monthly Charge: $1,193.00 Balboa Library: $39.00 Monthly Increase New Monthly Charge: $828.00 Corona del Mar Library: $18.00 Monthly Increase New Monthly Charge: $362.00 Mariners Library: $29.00 Monthly Increase New Monthly Charge: $606.00 We value our service relationship with Newport Beach and do hope that this increase request will conform to your budget standards as we hope to continue to conform to your service requirements. Let us know should you have any questions or problems on the subject. Yours truly, Ste en Sxler% Vi e President SLS /lfg P.S. The effective date for the above will be 2/1/83 cc: Ramona Moll Les Chapman RECEIVED =� JAN - 7 1I.9 33w mayor -i City of Newport Beach i We have reviewed our janitorial budget requirements for the year of 1983 and have discussed these requirements with our contacts at the police facility and at the libraries, which we presently clean. By way of this letter, we would like to respectfully request a modest increase for our operations at these locations for the coming year. The increases would be as follows, subject to your approval: Police Facility: $140.00 Monthly Increase New Monthly Charge: $2,957.00 Newport Center Library: $56.00 Monthly Increase New Monthly Charge: $1,193.00 Balboa Library: $39.00 Monthly Increase New Monthly Charge: $828.00 Corona del Mar Library: $18.00 Monthly Increase New Monthly Charge: $362.00 Mariners Library: $29.00 Monthly Increase New Monthly Charge: $606.00 We value our service relationship with Newport Beach and do hope that this increase request will conform to your budget standards as we hope to continue to conform to your service requirements. Let us know should you have any questions or problems on the subject. Yours truly, Ste en Sxler% Vi e President SLS /lfg P.S. The effective date for the above will be 2/1/83 cc: Ramona Moll Les Chapman 0 L - avyQ CITY OF NEWPORT BEACH COUNCIL AGENDA OFFICE OF THE CITY MANAGER ITEM N0,) January 11, 1982 TO: MAYOR AND CITY COUNCIL�� ^ CL FROM: City Manager �r -JAN 1l 1982 SUBJECT: PROPOSED RATE INCREASES FOR JANITORIAL By COUNCIL MAINTENANCE SERVICES /POLICE AND LIBR 0 , A 7.47ORT BEACH DEPARTMENTS Background On August 8, 1977, the City Council approved an agreement with Universal Building Maintenance Company to provide janitorial maintenance services at the Police facility. On September 25, 1978, a similar agreement was approved in relation to the City's branch library system. Both of these agreements are currently in effect. The contract rates for these agreements were in- creased in January 1980 and January 1981, based upon increases in the Federal Minimum Wage and related cost considerations. Proposed Rate Increases In the attached letters, Universal is requesting an increase in the rates charged for contract maintenance at the Police and Library Departments. As noted in the letters, the increases are being requested to help offset an upward wage trend and, hence, to assist the company in retaining quality personnel. The increases, if approved, would result in the following monthly costs: A. Police Department Current $2658 B. Library Department Proposed $2817 Increase $ 159 Newport Center $1065 $1137 $ 52 Balboa: $ 753 $ 789 $ 36 Corona del Mar $ 328 $ 344 $ 16 Mariners $ 550 $ 577 $ 27 Totals $2716 $2847 $ 131 TO: MAYOR AND CITY COUNCIL - Page 2 Discussion It has been estimated that the cost of contracting these services, as opposed to performing them in- house, has resulted in a cost savings of approximately $10,000 annually in the case of providing each of the two departments with required maintenance. The requested increases appear justified given inflationary factors in this highly labor intensive industry. Additionally, it is felt that the increases, if approved, would not significantly impact the relative cost savings experienced to date. Finally, both the Police and Library Departments have expressed satisfaction with the services rendered and are supportive of the proposed rate adjustments. Recommendation It is recommended that the City Council adopt Resolution(s) No. approving the subject rate increases. ROBERT L. WYNN City Manager RLW;GJB;mm attachments J • • ATTACHMENT 1 UNIVERSAL BUILDING MAINTENANCE 1 226 West Fifth Street • Santa Ana, CA 92703 (71 4) 542 -7266 December 1, 1981 Mr. Jerry Bolint City of Newport Beach 3300 Newport Boulevard Newport Beach, California 92663 Subject: Janitorial Services - Request for Increase Newport Beach - Police Department Dear Mr. Bolint: During this past year our janitorial industry has been ex- periencing a fiarly substantial wage push demand in which key personnel either receive merit increases of some con- sequence, or they go elsewhere. This has been accompanied by the tendency of the more talented janitorial workers to look to other industries for employment in which they call make higher wages. With this in mind, we feel that we must make a realistic effort to keep pay up to acceptable stand- ards, or lose ground. We are asking our customers for their cooperation, there- fore, in a modest effort to raise our contracts for 1982 and keep pace with the upward wage trend. Please under- stand that it is not our intention to increase our rates again in 1982, unless the scope of our work assignment changes. At your facility we calculate that Universal will need an increase of $159.00 per month, from $2,658.00 to $2,817.00. This amount will enable us to continue to offer you the same level of janitorial service in 1982 as we have pre- viously. We do hope that you are pleased with our service, and wish to assure you that we will continue to make every effort to be responsive to your needs. Very truly yours, Stephen L. Salyer: -' President, SLSjpp 11 Cl ATTACHMENT 2 UNIVERSAL BUILDING MAINTENANCE 1 226 West RRh Street • Santa Ana, CA 92702 December 1, 1981 Mr. Jerry Bolint City of Newport Beach 3300 Newport Boulevard Newport Beach, California 92663 Subject: Janitorial Services - Request for Increase Dear Mr. Bolint: .! Z x(714) 542 -7266 A During this past year our janitorial industry has been experiencing a fairly substantial wage push demand in which key personnel either receive merit increases of some consequence, or they go elsewhere. This has been accompanied by the tendency of the more talented jani- torial workers to look to other industries for employment in which they can make higher wages. With this in mind, wo feel that we must make a realistic effort to keep pay up to acceptable standards or loose ground. We are asking our customers for their cooperation, therefore, in a molest effort to raise our contracts for 1.982 and keep pace with the upward wage trend. Please understand that it is not our inten- tion to increase our rates again in 1982, unless the scope of our work assignment changes. The changes in our billing amounts are listed below: NEWPORT CENTER LIBRARY $1,085.00 to $1,137.00 - $52.00 Month BALBOA LIBRARY $ 753.00 to $ 789.00 - $36.00 Month CORONA DEL MAR LIBRARY $ 328.00 to $ 344.00 - $16.00 Month MARINERS LIBRARY $ 550.00 to $ 577.00 - $27.00 Month We do hope that you are pleased with our service, and wish to assure you that we will continue to make every effort to be responsive to your needs. Very truly yours,_ i. StephenfL. Salyef " President SLS /pp i i L - J04-E9 82 -7 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AMENDING RESOLUTIONS NOS. 9946 and 9947 BY APPROVING RATE INCREASES PER MONTH FOR UNIVERSAL BUILDING MAINTENANCE IN CONNECTION WITH JANITORIAL SERVICES FOR THE POLICE DEPARTMENT AND CITY LIBRARY FACILITIES WHEREAS, the City Council of the City of Newport Beach previously adopted Resolutions No. 9946 and 9947 which established, among other things, rates for janitorial services for the Police Department and Library facilities; and WHEREAS, on December 1, 1981 the City received letters from Universal Building Maintenance concerning their rate increases for the janitorial services, effective January 1, 1982 which are presently being performed for the Police Department and Library facilities; and WHEREAS, The Assistant to the City Manager has recommended that said increased rates be paid as follows: Police Department From $2,658.00 to $2,817.00 Newport Center Library From $1,085.00 to $1,137.00 Balboa Library From $753.00 to $789.00 Corona del Mar Library From $328.00 to $344.00 Mariners Library - From $550.00 to $577.00 Increase $159.00 /mo. $ 52.00 /mo. $ 36.00 /mo. $ 16.00 /mo. $ 27.00 /mo. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that the rates paid to Universal Building Maintenance be increased as listed above; BE IT FURTHER RESOLVED that all other portions of Resolutions 9946 and 9947 shall remain in full force and effect. ADOPTED this day of JAN 1 1 , 1982. Mayor ATTEST: City Clerk 1/11/82 PR 0 0 6 CITY OF NEWPORT BEACH January 20, 1981 TO: FINANCE DIRECTOR FROM: City Clerk SUBJECT: Contract No. 2049 OFFICE OF THE CITY CLERK (714) 640 -2251 Description of Contract Amendment to Janitorial Maintenance Agreement for Police Facility Effective date of Contract January 19., 1981 Authorized by Resolution No. 9946 adopted on 12 -22 -80 Contract with Universal Building Maintenance Company Inc. Adress 1226 West 5th Str. Santa Ana, CA 92701 Amount of Contract _2,658.00. /G'� , � 2a " "I'" . Wanda E. Andersen City Clerk WEA:bf City Hall • 3300 Newport Boulevard, Newport Beach, California 92663 CITY OF NEWPORT BEACH January 20, 1981 TO: FINANCE DIRECTOR FROM: City Clerk SUBJECT: OFFICE OF THE CITY CLERK (714) 640 -2251 Contract No. 2049 Description of Contract Amendment to Janitorial Maintenance Agreement for Libraries Effective date of Contract January 19, 1981 Authorized by Resolution No. 9947 , adopted on 12 -22 -80 Contract with Universal Building Maintenance Company, Inc. Adress 1226 Test 5th Str. Santa Ana. CA 92701 Amount of Contract $2,716.00 4 �� , Wanda E. Andersen City Clerk WEA:bf City Hall • 3300 Newport Boulevard, Newport Beach, California 92663 :y 1410 January 9, 1981 7� CITY OF NEWPORT BEACH OFFICE OF THE CITY MANAGER (714) 640 -2153 �. CITY CURK JAN 1� 3 110110 �ifa� Mr. Stephen Salyer NEWPORT M6111 Universal Building Maintenance Company ��((�' 1226 West Fifth Street 1� Santa Ana, California 92703 Dear Mr. Sayler: SUBJECT: AMENDMENTS TO JANITORIAL MAINTENANCE AGREEMENTS - POLICE AND LIBRARY DEPARTMENTS The City Council, on December 22, 1980, approved increases in the janitorial maintenance contracts for the Police and Library Departments as referenced in your letters dated December 1, 1980. Enclosed are two original copies of the subject amendments. Please execute these documents in the spaces provided on page 3 of each and return them to the Office of the City Clerk, 3300 Newport Boulevard, Newport Beach, CA 92663. Following execution by the Mayor and City Clerk, you will be transmitted final copies for your files. Thank you for your attention to this matter. enclosures (2) nager AR City Hall • 3300 Newport Boulevard, Newport Beach, California 92663 • / pj� CITY OF NEWPORT BEACH �.�.! /�Q4Jf7i� OFFICE OF THE CITY MANAGER COUNCIL AGENDA December 22, 1980 ITEM N0, H,Z /fr clf4c 2?_ IM 9(- lc% By tha .. CliT& y t, rop w WOR AND CITY COUNCIL FROM: CITY MANAGER SUBJECT: PROPOSED INCREASE IN THE CONTRACTS FOR JANITORIAL MAINTENANCE SERVICE - POLICE AND LIBRARY DEPARTMENTS Background On August 8, 1977, the City Council approved an agreement with Universal Building Maintenance Company to provide janitorial maintenance services at the Police facility. On September 25, 1978, a similar agreement was approved in relation to the City's branch library system. Both of these agreements are currently in effect. The original contract rates for these agreements were increased by approximately 78 in January 1979, based upon increases in the Federal Minimum Wage. Proposed Rate Increases In the attached letters, both dated December 1, 1980, Universal is requesting an increase in the rates charged for contract maintenance at the Library and Police Departments. As noted in the letters, these requests are being made in order to help off- set an 8% increase in the Federal Minimum Wage, effective Janu- ary 1, 1981. The increase, if approved, would result in the following monthly contract costs: A. Police Department Current Proposed Increase $2446 $2658 $ 212 B. Library Department Current Proposed Increase Mariners: $ 509 $ 550 $ 41 Corona del Mar: $ 298 $ 328 $ 30 Balboa: $ 718 $ 753 $ 35 Newport Center: $1040 $1085 $ 45 Totals $2565 $2716 $ 151 0 0 TO: MAYOR AND CITY COUNCIL - Page Two Discussion It has been estimated that the cost of contracting these services, as opposed to performing them in- house, has resulted in a cost savings to the City of approximately $10,000 yearly in the case of providing each of the two departments with required maintenance. The requested increase appears justified since the maintenance industry is heavily labor intensive and, given inflationary factors, would not significantly impact the rela- tive cost savings experienced to date. The Police and Library Departments' have indicated no opposition to the proposed rate increases and each has stated that the services provided by Universal have been satisfactory. Recommendation It is recommended that the City Council adopt Resolution(s) No. approving the subject rate increases. ROBERT L. WYNN CITY MANAGER RLW:GJB:mm attachments (2) .J 0 ATTACHMENT 1 UNIVERSAL BUILDING MAINTENANCE 1226 West Fifth Street • Santa Ana. CA 92703 (714) 542 -7266 December 1, 1980 Mr. Jerry J. Bolint Assistant City Manager Newport Beach City Hall 3300 Newport Boulevard Newport Beach, California 92663 Subject: Increase Request - Libraries Janitorial Contract Dear Mr. Bolint: As you are no doubt aware, the Federal Minimum slated for increase on January 1, 1981. Since intensive business, we must again ask our jani for compensatory increases to be effective the 1961. We write in reference to our janitorial Newport Beach Libraries. Wage is again we are a labor - torial customers beginning of contract at the In an attempt to keep costs as low as possible, we have tried to calculate exactly what the minimum wage increase will take from our contract, plus some small additional dollars for our increases in supply and insurance costs in 1980. The result- ant request for your consideration is as follows: PRESENTLY CHARGED MONTHLY Mariners Library: $ 509.00 Corona del Mar: 296.00 Balboa: 718.00 Newport Center: 1040.00 $2565.00 ,i - 2 - NEEDED INCREASE AND NEW TOTAL Mariners Library: $ Corona del Mar: Balboa: Newport Center 0 41.00 to $ 550.00 30.00 to $ 328.00 35.00 to $ 753.00 45.00 to $ 1085.00 151.00 to $ 2716.00 We thank you for the fine service relationship we have enjoyed with the Newport Beach Libraries and Mrs. Turley and Mrs. Clark during the past year, and we do hope to continue in ser- vice with you. In that light, please do not hesitate to call 4. us should you have any question in regards to either our ser- vice or this increase request. Best regards, ep en L,, -'Saly Vice President// SLS /pp 4' i i Y t �5_ 0 0 ATTACHMENT 2 UNIVERSAL BUILDING MAINTENANCE 1226 West Fifth Street • Santa Ana. CA 92703 F, December 1, 1980 City of Newport Beach Attn: Sergeant Les Chapman Newport Beach Police Department 3300 Newport Boulevard Newport Beach, California 92663 Gentlemen: Subject: Janitorial Services Request for Contract Increase As you may know, on January 1, 1981 will be increased by eight percent, creases attendant on each percentage such things as insurance and taxes. direct costs oblige Universal to ask pensatory upward adjustments in our commencing January, 1981. (71 4) -942 -7266 the Federal Minimum Wage along with the other in- point of increase for These increases in our its customers for com- janitorial contracts, We calculate that Universal will need an increase of $ 212.00 per month, from $244G.-to $ 26s8.00. This amount will enable us to continue to offer you the same level of janitorial service in 1981 as we have previously. We do hope that you are pleased with our service, and wish to assure you that we will continue to make every effort to be responsive to your needs and requests. Do not hesitate to contact us should you have any questions regarding either this request, or the service itself. We look forward to a fruitful 1981 with Newport Beach Police Department. Yours truly, �3t r�L: � VSce President SLS /pp ,y* `d x r s' R i RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF NEWPORT BEACH AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AMENDMENT TO AGREEMENT BETWEEN THE CITY OF NEWPORT BEACH AND UNIVERSAL BUILDING MAINTENANCE COMPANY IN CONNECTION WITH AN INCREASE OF COMPENSATION FOR JANITORIAL SERVICES AT THE POLICE DEPARTMENT WHEREAS, there has been presented to the City Council of the City of Newport Beach a certain Amendment to Agreement between the City of Newport Beach and Universal Building Maintenance Company in connection with an increase of compensa- tion for janitorial services as the Police Department; and WHEREAS, the City Council has reviewed the terms and conditions of said Amendment to Agreement and finds them to be satisfactory and that it would be in the best interest of the City to execute said Amendment to Agreement, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that the Amendment to Agreement above described is approved, and the Mayor and City Clerk are hereby authorized and directed to execute the same on behalf of the City of Newport Beach. ATTEST: City Clerk ADOPTED this 22nd day of December, 1980. Mayor kv 121680 RESOLUTION NO. 9 947 A RESOLUTION OF THE CITY COUNCIL OF NEWPORT BEACH AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AMENDMENT TO AGREEMENT BETWEEN THE CITY OF NEWPORT BEACH AND UNIVERSAL BUILDING MAINTENANCE COMPANY IN CONNECTION WITH AN INCREASE OF COMPENSATION FOR JANITORIAL SERVICES AT THE BRANCH LIBRARIES WHEREAS, there has been presented to the City Council of the City of Newport Beach a certain Amendment to Agreement ft between the City of Newport Beach and Universal Building Maintenance Company in connection with an increase of compensa- tion for services at the Branch Libraries; and WHEREAS, the City Council has reviewed the terms and conditions of said Amendment to Agreement and finds them to be satisfactory and that it would be in the best interest of the City to execute said Amendment to Agreement, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that the Amendment to Agreement above described is approved, and the Mayor and City Clerk are hereby authorized and directed to execute the same on behalf of the City of Newport Beach. ADOPTED this 22nd day of December, 1980. Mayor ATTEST: kv City Clerk 121680 CITY OF NEWPORT BEACH MEMORANDUM: FYOM Assistant to the City Manager TO ----- -------------- - --- -C.1-W.._AT.TORNEY-......... .----- -.DECEMEE.R-2.4....., 19...8.0 SUBJECT: CONTRACT RATE INCREASES FOR JANITORIAL M_kINTENANCE - POLICE AND LIBRARY DEPARTMENTS The City Council, on December 22, 1980, approved the above referenced and attached increase requests. Following your preparation of the amendment document, please forward it to the undersigned for processing with Universal Building Maintenance. The company hopes for a January 1 effective increase date. Thank you. GJB ; mm xc: City Clerk Reply wanted [] Reply not necessary ❑ N3-20- AMENDMENT TO M JANITORIAL MAINTENANCE AGREEMENT (Universal Building Maintenance /Police Facility) THIS AGREEMENT is made and entered into this I day 1 of ' 1981, by and between the CITY OF NEWPORT BEA H, a mun ipal corporation, hereinafter referred to as "City," and UNIVERSAL BUILDING MAINTENANCE COMPANY, INC., hereinafter referred to as "Universal." WITNESSETH: WHEREAS, City and Universal have entered into a Janitorial Maintenance Agreement for services dated September 13, 1978; and WHEREAS, on September 13, 1978, said Agreement was amended to adjust the payment for services; and WHEREAS, on December 18, 1979, said Agreement was amended to adjust the payment for services; and WHEREAS, Universal has requested an amendment to said Agreement to increase the payment for services; and WHEREAS, the City Council has determined that the request for said increase is reasonable and justifiable, NOW, THEREFORE, in consideration of the foregoing, the parties hereto agree as follows: Page 1 of 3 1. Paragraph 1 of the Janitorial Maintenance Agreement dated August 11, 1977, is hereby amended to read: "1. Payment for Services. In consideration for the services to be performed by Universal, City agrees to pay to Universal the sum of Two Thousand Six Hundred Fifty - Eight Dollars ($2,658.00) per month, payable on the first day of each month." 2. The effective date of said adjustment to the payment for services shall be January 1, 1981. 3. The remainder of the terms and conditions contained in said Janitorial Maintenance Agreement dated August 11, 1977, and any amendments thereto, shall remain in full force and effect and continue to be binding on the parties hereto. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be made and executed the day and year first above written. CITY OF NEWPORT BEACH Page 2 of 3 y ATTEST: City glerk APPROVED AS TO FORM: I C'ty Attorney M CITY UNIVERSAL BUILDING MAINTENANCE CO., INC. By Its- By. Its UNIVERSAL Page 3 of 3 kv 010681 r� �* 0 a CITY OF NEWPORT BEACH CALIFORNIA DATE March 6, 1980 T0: FINANCE DIRECTOR FROM: city clerk SUBJECT: Contract No. 2049 City flail 3300 W. Newport Blvd, Area Code 714 Description of Contract Pmend3lent to Janitorial Maintenance Agreement Authorized by Resolution No. 9696 , adopted on December 10, 1979 Effective date of Contract December 27, 1979 Contract with Universal Building Maintenance Company, Inc. Address 1226 W. 5th Street, Santa Ana, CA 92703 Amunt of contract $2,565.00 per month City Clerk AMENDMENT TO JANITORIAL MAINTENANCE AGREEMENT (UNIVERSAL BUILDING MAINTENANCE COMPANY, INC.,) (NEWPORT BEACH LIBRARIES) THIS AMENDMENT TO AGREEMENT is made and entered into this 1C_7 day of 19_11 , by and between the CITY OF NEWPORT BEACH, a Municipal Corporation, hereinafter referred to as "City," and UNIVERSAL BUILDING MAINTENANCE COMPANY, INC., hereinafter referred to as "Universal." W I T N E S S E T H WHEREAS, City and Universal have entered into a month- to month janitorial maintenance agreement dated October 3, 1978; and, WHEREAS, on December 17, 1979, said janitorial maintenance agreement was amended to adjust the payment for services; and, WHEREAS, Universal has requested an amendment to said agreement to increase, again, the payment for services; and, WHEREAS, the City Council has determined that the request for increase in payment is reasonable and justifiable in light of increases in the federal minimum wage, NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1. Paragraph 1, page 1, of the Janitorial Maintenance Agreement entered into between City and Universal, dated October 3, 1978, is hereby amended to read: "1. Payment for Services. In consideration for the services to be performed by Universal, City agrees to pay to Universal the sum of Two Thousand Five Hundred Sixty Five ($2,565.00) per month, payable on the first day of each month. 2. The effective date of said adjustment to the payment for services shall be January 1, to be apportioned as follows: 0 Mariners Corona del Mar Balboa Newport Center Total F $ 509.00 per month 298.00 " 718.00 " 1,040.00 " $ 2,565.00 per month. 3. All other terms and conditions contained in said Janitorial Maintenance Agreement, dated October 3, 1978, not inconsistent herewith, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be made and executed on the day and year first above - written. ATTEST: City Clerk ^� CITY OF NEWPORT BEACH, a Municipal Corporation By Mayor UNIVERSAL BUILDING MAINTENANCE CO., INC. La -2- December 17, 1979 0 0 Mr. Stephen L. Salyer Vice President Universal Building Maintenance 1226 W. 5th Street Santa Ana, CA 92703 . CITY OF NEWPORT BEACH OFFICE OF THE CITY MANAGER: (714)640 -2153 Dear Mr. Salyer: Subject: Janitorial Maintenance Contract Rate Increase The Newport Beach City Council, on December 10, 1979 approved rate increases for janitorial maintenance at the City Libraries and the Police Facility as proposed by Universal Building Maintenance. Enclosed for your execution is the original copy of the subject agreement for the Libraries. It is my understanding that you have already signed the agreement pertaining to the Police Facility. Following execution of this document, please return it to the City Clerk's Office, 3300 Newport Boulevard, Newport Beach, CA 92663. You will be sent copies of both contract amendments following execution by the Mayor. As you know, the City recently terminated Universal's contract at the City Hall /City Yard complexes. This action was taken in response to a very attractive proposal from Western Counties Maintenance Company, which offered the additional services of twice monthly window washing and twice yearly carpet cleaning at rates commensurate with those charged by Universal. Please be advised that following the commencement of Western's service at the begin- ning of January, staff will be closely evaluating the two maintenance companies to determine which offers the most cost - effective service package. It may, therefore, be to Universal's benefit to evaluate the level of service currently being provided to the Libraries and the Police Facility in terms of possible improvements. Specifically, in light of the approved rate increases, Universal should give serious consideration to possibly instituting the types of afore- mentioned additional services of window washing and carpet cleaning as part of its current contract with the City. Please contact this office if you have any questions or comments regarding this matter. . GY J OLINT °J As ista t to the City Manager Esc los ene Schwammel,t4 udy Clark, Les Chapman (no enclosure) Cit Hall • 3300 Newport Boulevard, Newport Beach, California 92663 I -i TO FROM 9 CITY OF NEWPORT BEACH OFFICE OF THE CITY MANAGER December 10, 1979 MAYOR AND CITY COUNCIL City Manager PROPOSED JANITORIAL MAINTENANCE CONTRACT SUBJECT: RATE INCREASE FOR THE LIBRARIES Background is COUNCIL AGENDA NO. H -2(f) By the CITY COUPdCiL CITY OP F'' -`" "CST BEACH On September 25, 1978, the City Council approved an agreement with Universal Building Maintenance Company to provide janitorial maintenance services to the City's Library System. Proposed Rate Increase In a letter dated November 12, 1979, Universal requests a library maintenance contract rate adjustment of approximately 4% (Attachment 1). As noted in the letter, this request is made in order to help offset a 7% increase in the mandatory Federal minimum wage, effective January 1, 1980. The increase, if approved, would result in the following monthly contract costs: Library Present Cost Increase 1980 Contract Mariners $ 491 $ 18 $ 509 Corona del Mar 287 11 298 Balboa 693 25 718 Newport Center 1,002 38 1,040 Totals $2,473 $ 92 $2,565 Disrucsinn It has been estimated that the cost of contracting this service at the libraries, as opposed to performing it in- house, has resulted in a cost - savings in excess of $800 per month, and $10,000 per year. The requested increase is minimal, and given inflationary factors, would not significantly impact the relative cost - savings. The City Librarian indicates no opposition to the proposed rate increase, and states that janitorial maintenance service at the library appears to have improved since initial implementation of the contract. MAYOR AND CITY COUNCIL Subj: Proposed Rate Increase Page 2 - 12/10/79 - Janitorial Maintenance at Libraries Recently, the City terminated the services of Universal at the City Hall complex in a response to an attractive proposal from another maintenance firm. During the next few months, staff will be evaluating the services provided by the two companies in order to determine which actually provides more cost - effective service. Upon making that determination, a report to the Council on any recommended changes could be made. Recommendation It is recommended that the City Council adopt Resolution No. approving tsubject rate increase. n ROBERT L. WYNN RLW:GJB:ib Attachment 1226 West Fifth Street • Santa Ana. CA 92703 ATT:•r.ENT NIVERSAL BUILDING MAINTENANCE [714) 542 -7266 J / November 12, 1979 Mr. Gerry L. Bolint Administrative Assistant to City Manager Z yoCPy,U City of Newport Beach ryhoa�P �'9 2300 Newport Boulevard Newport Beach, California 92663 Subject: Janitorial Maintenance Contract Increase City Libraries Dear Mr. Bolint: As you may know, we face a 7% increase in the Federal Minimum Wage, effective January 1, 1979. The increase, together, with the increases in our other costs over, the period since October 1978, means that we must ask the City of Newport Beach for a small increase in our janitorial contract, to be effective for 1980. The amount of monthly increase we feel we need to maintain the standard of janitorial work at the Newport Beach City Libraries according to 1979 levels is as follows: LOCATION PRESENT MONTHLY CONTRACT INCREASE 196D CONTRACT MARINERS $ 491.00 $ 18.00 $ 509.00 CORONA DEL MAR $ 287.00 $ 11.00 $ 298.00 BALBOA $ 693.00 $ 25.00 $ 718.00 NEWPORT CENTER $ 1002.00 $ 38.00 $1040.00 These increases average less than 4% and are most moderate in comparison to the minimum wage increase and other cost increases occuring over the past year. However, we feel that with the effi- ciencies we have made over the months, we can mitigate the effects of these increases and do ask your consideration of the above changes. Let us hear from you at your earliest convenience. Since our need is for January 1, 1980, this advance notification should hopefully facili to your ti requirement. Yo tr he L. al er Vice resident SLS /pp .-Q - y �4 l i RESOLUTION NO. % N ELF - Ty COUNC._ 1: NSI"PORT BZAq-�j RESOLUTION OF THE CITY COUNCIL OF THE CI`?'Y OF NEWPORT BEACH AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AMENDMENMENT TO JANITORIAL MAINTENANCE AGREEMENT (LIBRARIES) WHEREAS, there has been presented to the City Council of the City of Newport Beach an Amendment to Janitorial Main- tenance Agreement to increase the monthly payment for janitorial services at the Libraries; and WHEREAS, the City Council has reviewed said Amendment and found it to be fair and equitable. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Newport Beach hereby authorizes the Mayor and City Clerk to execute an Amendment to Janitorial Maintenance Agreement between the City of Newport Beach and Universal Building Maintenance Company, Inc. ADOPTED this �� day of /�lfy ,,��„ 1979. MAYOR ATTEST: CITY CLERK HRC /ap 12/6/79 0 • e,wgq RESOLUTION NO. 9 69 6 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AMENDMENMENT TO JANITORIAL.MAINTENANCE AGREEMENT (LIBRARIES) WHEREAS, there has been presented to the City Council of the City of Newport Beach an Amendment to Janitorial Main- tenance Agreement to increase the monthly payment for janitorial services at the Libraries; and WHEREAS, the City Council has reviewed said Amendment and found it to be fair and equitable. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Newport Beach hereby authorizes the Mayor and City Clerk to execute an Amendment to Janitorial Maintenance Agreement between the City of Newport Beach and Universal Building Maintenance Company, Inc. ADOPTED this day of DIC L" ) - , 1979. MAYOR ATTEST: CITY CLERK HRC /ap 12/6/79 NAME AND ADDRESS OF AGENCY 'Iigmore Insurance Agency 2970 Harbor Blvd. #21.5 Costa jesa, CA 92626 Universal Building _aintenance Co, 1.226 4:'est 5TH Street Santa Ana, CA 92703 COMPANIES AFFORDING COVERAGES COMPAN LETTER Y A Tran same ric COMPANY LETTER III COMPANY LETTER I IOM EARN, D 1-3 I C� z 7 1979 f♦ � ;)) I COMPANY C LETTER G This is to certify that policies of insurance listed below have been issued to the insured named of time. DESCRIPTION OF OPERATIONS /LOCATIONSNEHICLES PTot withstanding any requirement, term or condition or ALL SITES any contract or other document with respect to which the Certificate is issued, the insurance afforded by the policies listed on the Certificate is subject to all of the terms of Cancellation: Should any of the above described policies be cancelled before the expiration date thereof, the issuing com- pany will endeavor to mail _UJ days written notice to the below named certificate holder, but failure to mail such notice shall impose no obligation or liability of any kind upon the company. ADDITIONTAL IESURED NAME AND ADDRESS OF CERTIFICATE HOLDER: City of Newpport keacn DATE C/0 `.,I' . MAIdAG ER 3300 Newport Boulevard Newport Ech, CA 92663 _ 25 (Ed. 1] a]) Limits of La Thousands(000) COMPANY LETTER TYPE OF INSURANCE POLICY NUMBER POLICY EXPIRATION DATE EACH AGGREGATE OCCURRENCE GENERAL LIABILITY BODILY INJURY S S COMPREHENSIVE FORM ❑ PREMISES — OPERATIONS PROPERTY DAMAGE $ $ EXPLOSION AND COLLAPSE ❑ HAZARD ❑ UNDERGROUND HAZARD ❑ PRODUCTS /COMPLETED OPERATIONS HAZARD BODILY INJURY AND ❑ CONTRACTUAL INSURANCE 1. -1. -00 PROPERTY DAMAGE b1 -,000 S 1.,00 A ❑ BROAD FORM PROPERTY 1. 1.5371.92 COMBINED DAMAGE ❑ INDEPENDENT CONTRACTORS PERSONAL INJURY $ ❑ PERSONAL INJURY AUTOMOBILE LIABILITY BODILY INJURY $ (EACH PERSON) ❑ COMPREHENSIVE FORM BODILY INJURY $ ❑ (EACH ACCIDENT) OWNED PROPERTY DAMAGE E ❑ HIRED BODILY INJURY AND NON-OWNED PROPERTY DAMAGE $ COMBINED EXCESS LIABILITY BODILY INJURY AND ❑ $ UMBRELLA FORM j PROPERTY DAMAGE $ ❑ OTHER THAN UMBRELLA COMBINED FORM WORN ERS' COMPENSATION STATUTORY and EMPLOYERS' LIABILITY s ;Exu Accm[n n OTHER DESCRIPTION OF OPERATIONS /LOCATIONSNEHICLES PTot withstanding any requirement, term or condition or ALL SITES any contract or other document with respect to which the Certificate is issued, the insurance afforded by the policies listed on the Certificate is subject to all of the terms of Cancellation: Should any of the above described policies be cancelled before the expiration date thereof, the issuing com- pany will endeavor to mail _UJ days written notice to the below named certificate holder, but failure to mail such notice shall impose no obligation or liability of any kind upon the company. ADDITIONTAL IESURED NAME AND ADDRESS OF CERTIFICATE HOLDER: City of Newpport keacn DATE C/0 `.,I' . MAIdAG ER 3300 Newport Boulevard Newport Ech, CA 92663 _ 25 (Ed. 1] a]) 0 October 27, 1978 0 CITY OF NEWPORT BEACH Mr. Stephen L. Salyer UNIVERSAL BUILDING MAINTENANCE COMPANY, INC. 1226 West Fifth Street Santa Ana, California 92703 Re: Janitorial Maintenance Agreement Dear Mr. Salyer: As you may know, the City Council of the City of Newport Beach on October 25, 1978, determined to close the West Newport Branch Library effective November 1, 1978. The agreement between yourself and the City of Newport Beach provides that you will be paid $251.00 per month for janitorial maintenance service at the West Newport Branch Library. Effective November 1, 1978, the monthly consideration shall be reduced in the amount of $251.00 based upon the elimination of the cleaning obligation of the West Newport Branch Library. Please acknowledge receipt and acceptance of this letter by signing the enclosed copy where indicated and returning it to this office in the envelope provided. y truly yours, ROBERT L. WYNN City Manager RLW:HRC:kb xc: City Attorney RECEIPT ACKNOWLEDGED D PTED City Clerk THIS DAY OF Finance Director 1978. City Librarian I UNIVERSAL_ -PUILDING MAINTENANCE CO., INC. City Hall • 3300 Newport Boulevard, Newport Beach, California 92663 0 • CITY OF NEWPORT BEACH CALIFORNIA City [tall )300 W. Newport Blvd. Area Code 714 DATE October 31, 1978 TO: FINANCE DIRECTOR FROM: City Clerk SUBJECT: Contract No. 2049 Description of Contract Universal Building Maintenance Company Janitoral Services for five libraries. Authorized by Resolution No. 9434 , adopted on September 25, 1978 Effective date of Contract October 3, 1978 Contract with Universal Building Maintenance Address 1225 West Fifth Street Santa Ana, CA 92703 Amount of Contract See agreement �y Clerk i r• • JANITORIAL MAINTENANCE AGREEMENT THIS AGREEMENT is made and entered into this SrA day of 1978, by and between the CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as "City," and UNIVERSAL BUILDING MAINTENANCE COMPANY, INC., a California corporation, hereinafter referred to as "Universal." W I T N E S S E T H: WHEREAS, City desires to have the janitorial maintenance services for the five (5) Newport Beach Branch Libraries (Newport Center, Mariners, Corona del Mar, West Newport, and Balboa) performed by an outside private company; and WHEREAS, the Newport Center Branch Library is presently under construction and it is intended that Universal will perform the, janitorial maintenance services for the Newport Center Branch Library at such time as it is opened; and WHEREAS, Universal is equipped to perform such services and has presented City with a Janitorial Maintenance Proposal; and WHEREAS, it is City's desire to employ Universal to perform the janitorial maintenance services as set forth in this agreement, NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1. Payment for Services. In consideration for the services to be performed by Universal, City agrees to pay to Universal the sum of One Thousand Seven Hundred Twenty -Two Dollars ($1,722.00) per month, payable on the first day of each month, 3L' Yl` wl f 1 to be apportioned as follows: Mariners Corona del Mar West Newport Balboa $ 491.00 per month 287.00 " 251.00 " 693.00 " $1,722.00 per month. When the Newport Center Branch Library is completed and accepted by the City and the City transfers janitorial maintenance services to Universal, City agrees to pay Universal the sum of one Thousand Two Dollars ($1,002.00) per month, payable on the first day of each month, for the.janitorial maintenance services at the Newport Center Branch Library, said sum to be added to the amount hereinabove set forth for services at the remaining branch libraries of the Newport Beach Public Library. 2. Maintenance. All work to be performed by Universal shall be performed in a substantial and workmanlike manner according to accepted standards of practice in the industry. Said work shall be performed in accordance with the Janitorial Specifications as set forth in Exhibit "A" attached hereto and made a part herein by this reference. 3. Term. The term of this agreement shall commence on September 25, 1978, and shall continue on a month -to -month basis subject to termination as hereinafter provided. 4. Termination and•Notice Thereof. It is hereby mutu- ally agreed that either party may terminate this agreement with or without cause upon thirty (30) days' written notice. All notices herein provided to be given, or which may be given, by either party to the other, shall be deemed to have been fully given when made in writing and deposited in the United States Mail with -2- r { S • • postage prepaid, and addressed as follows: To Universal: Universal Building Maintenance Co., Inc. 1225 West Fifth Street Santa Ana, California 92703 To City: City Manager City of Newport Beach 3300 Newport Boulevard Newport Beach, California 92663. The address to which the notices shall or may be mailed as aforesaid by either party shall or may be changed by written notice, given by such party to the other, as hereinbefore provided; but nothing herein contained shall preclude the giving of any such notice by personal service. 5. Hold Harmless Insurance. Universal agrees to release and to protect and save harmless City and its officers, agents and employees from any and.all claims, loss or liability on account of injury, loss or injury to any person or persons or property suffered or sustained in, on or about the premises or elsewhere by any person or persons whomsoever in any manner directly or indirectly arising out of or by reason of the conduct of Universal's business. Universal shall, at all times during the term of this agreement, maintain in full force and effect, with respect to this agreement, a policy or policies of comprehensive liability insurance (bodily injury, including death, property damage, product liability, contractual and automobile) with minimum limits of Five Hundred Thousand Dollars ($500,000) combined single limit, naming the City and its officers, agents and employees as additional insureds and further providing an endorsement as follows: "1. The City of Newport Beach, its officers and employees are hereby declared to be addi- tional insureds in the policy described insofar as they may be held liable for injuries or death to a person or persons, or damage to property occurring in or about the premises, whether or not caused by their sole or contri- buting negligence. This policy shall be primary and non - contributing with any other insurance available to the City of Newport Beach, and will include a severability of interest clause. -3- w F "2. If this policy is cancelled or materially altered so as to affect the coverages, at least thirty (30) days' prior written notice by registered mail of such cancellation or altera- tion will be sent to the City of Newport Beach, in care of the City Manager, 3300 Newport Boulevard, Newport Beach, California 92663." Said policy or policies shall be in a form satisfactory to City and certificates issued by the insuring company shall be submitted to City concurrently with the execution of this agree- ment. Certificates for each and any new or renewal policy or policies effective during the term of this agreement shall be submitted to City at least twenty (20) days prior to the effec- tive date of such policy or policies. 6. Workers' Compensation Insurance. Universal shall obtain and maintain any necessary workers' compensation insurance for all employees of Universal, and shall provide City with a certificate evidencing such insurance coverage issued by an admitted insurer or a consent to self- insure issued by the State of California, Director of Industrial Relations. IN WITNESS WHEREOF, the parties have executed this agreement as of the day and year first above written. ATTEST: City Clerk APPROVED AS TO FORM: isEi4s 4ant ty orney CITY OF NEWPORT BEACH, a municipal corporation UNIVERSAL BUILDING MAINTENANCE CO., INC., a California corporation HRC /kb 9/15/78 ;y Q� ;,- RESOLUTION NO. , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF.NEWPORT BEACH AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF NEWPORT BEACH AND UNIVERSAL BUILDING MAINTENANCE CO., INC., FOR JANITORIAL SERVICES AT THE FIVE (5) NEWPORT BEACH BRANCH LIBRARIES WHEREAS, there has been presented to the City Council of the City of Newport Beach an agreement between the City of Newport Beach and Universal Building Maintenance Co., Inc., for janitorial services at the five (5) Newport Beach Branch Libraries; and WHEREAS, the City Council has reviewed said agreement and found it to be fair and equitable, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that said agreement for janitorial services above described is approved, and the Mayor and City Clerk are hereby authorized and directed to execute the same on behalf of the City of Newport Beach. ADOPTED this ATTEST: City Clerk 25th day of September 1978. Mayor HRC /kb 9/18/78 STFP 25 Ma CITY OF NEWPORT BEACH OFFICE OF THE CITY MANAGER by Ca GtiY CJUii�iL September 25, 1978 e :. T r , .:,w; c:, r.,: TO: MAYOR AND CITY COUNCIL FROM: City Manager 0 /,z7v C -X10Hq COUNCIL AGENDA No. H-2(b) SUBJECT: BUILDING MAINTENANCE SERVICE FOR THE LIBRARY DEPARTMENT Purpose Staff has recently concluded an investigation of the possibility of providing building maintenance service for the Library Department through outside con- tracting. This function is currently performed by the Building Maintenance Division of the General Services Department. The purpose of this report is to apprise the Council of the results of this investigation. Background Universal Building Maintenance Company is the current contractor for building maintenance at the Police Department, and has performed this function since August, 1977. This function previously had been performed by City staff. During the first conctract year, it is estimated that the City saved over $10,000 in maintenance costs, as a result of the transition to contracting. The Police Department has indicated satisfaction with the work performed. On July 26, 1978, a representative of the Universal Building Maintenance Company toured the City's branch library system, accompanied by City staff members. This tour included a visit to the Newport Center Branch site, and a review of the floor plans for that facility. On August 14, 1978, a "Janitorial Maintenance Proposal for the City of Newport Beach" was submitted by the Universal Building Maintenance Company, Santa Ana, California. A copy of this proposal is on file in the City Manager's Office. Comparative Cost Analysis Universal proposes to perform building maintenance on a five (5) day per week schedule, at the Newport Center, Mariners, Corona del Mar, West Newport and Balboa Branches at a cost to the City of $2,724 per month,or $32,688 per year (Attachment 1). This price does not include certain restroom supplies (towels, tissues, etc.) which would be furnished by the City for an estimated additional cost of $150 per month; thereby making the total cost of the proposal approxi- mately $2,874 per month, and $34,488 per year. MAYOR AND CITY COUNCIL Subj: Building Maintenance Page 2 - 9/25/78 Service - Library Dept. 7 The General Services Director estimates that the current building maintenance costs of the Library Department, utilizing City staff, are approximately $29,537 annually (Attachment 2). This cost includes two Building Maintenance Man I positions, in addition to the required supplies and equipment. This cost, of course, does not include maintenance of the Newport Center Branch Library. It is indicated that the addition of this branch to the maintenance function would require the employment of an additional Building Maintenance Man I, and the purchase of requisite supplies and equipment at a cost of $15,322 annually. Therefore, the total cost for building maintenance with the addition of the Newport Center Branch, if performed in- house, would be $44,849 annually. Summary In summary, the outside contracting of the building maintenance function would result in a dollar savings to the City of approximately $864 per month, and $10,371 per year. There are currently two Building Maintenance Man I vacancies in the General Services Department, which are the result of a recent promotion and resignation. These positions will remain vacant if the City contracts the library maintenance function, thereby allowing for the above - referenced cost - savings. Recommendation In response to the Council's desire to provide, where possible, for cost - savings to the City through outside contracting for certain services, and in light of the fact that the proposal submitted by Universal would result in such a savings, the following recommendation is made: Adopt Resolution No. , awarding a contract to Universal Building Maintenance Company for the performance of building maintenance services for the City's Library System. Note: The contract provides for a phase -in of the Newport Center Branch maintenance, once this facility is completed, at the rate quoted in the proposal. (Attachment 3 - Contract) (7) ROBERT L. WYNN t RLW:GJB:ib Attachments ATTACHMENT 1 Universal Buildinq Maintenance Co., Inc. 1226 West Fifth Street . Santa Ana, CA 92703 • Telephone: 542 - 7266 EXHIBIT A QUOTATION SUMMARY SHEET =„ Per the attached agreement form dated August 14, 1978 UNIVERSAL BUILDING MAINTENANCE CO., INC. proposes to perform janitorial services five [5] days per week to the following library locations of THE CITY OF NEWPORT BEACH: NEWPORT CENTER LIBRARY MARINERS LIBRARY CORONA DEL MAR LIBRARY WEST NEWPORT LIBRARY BALBOA LIBRARY TOTAL $ 1002.00 per month $ 491.00 per month $ 287.00 per month $ 251.00 per month $ 693.00 $_2724.00 per month THESE QUOTATIONS VALID INDIVIDUALLY OR AS A TOTAL PACKAGE. ATTACHMENT 2 L1 July 10, 1978 TO: CITY MANAGER FROM: General Services Director SUBJECT: COST OF BUILDING MAINTENANCE SERVICES FOR LIBRARY DEPARTIiENT The following are the estimated costs of providing building maintenance services for the Newport Beach Library Department for the period July 1978 tbrough June 1979 (FY 1978 -79). Salaries: 2 Building Maintenance Man 1 $22,406.10 Uniforms and Lai d= $ 390.00 Fringe Benefits: 4,687.17 $ 5,077.17 Paintenance and Operations: $ 800.00 Equipment: 1,254.66 $ 2,054.66 TOTAL $29,537.93 4t*_achsd is a "BUILDING MAINTM4_0 E SPECIFICATIONS" list that gives an inventory of items contained in eath 1ibrarj,,vh1ch require building maintenance services along with the minimum services required for these items and mini^tum frequency they should be serviced. WSB: pc . ,, WADE S. BEYELER • • ATTACHMENT 3 tJ JANITORIAL MAINTENANCE AGREEMENT THIS AGREEMENT is made and entered into this day of , 1978, by and between the CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as "City," and UNIVERSAL BUILDING MAINTENANCE COMPANY, INC., a California corporation, hereinafter referred to as "Universal." W I T N E S S E T H: WHEREAS, City desires to have the janitorial maintenance services for the five (5) Newport Beach Branch Libraries (Newport Center, Mariners, Corona del Mar, West Newport, and Balboa) performed by an outside private company; and WHEREAS, the Newport Center Branch Library is presently under construction and it is intended that Universal will perform the janitorial maintenance services for the Newport Center Branch Library at such time as it is opened; and WHEREAS, Universal is equipped to perform such services and has presented City with a Janitorial Maintenance Proposal; and WHEREAS, it is City's desire to employ Universal to perform the janitorial maintenance services as set forth in this agreement, NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1. Payment for Services. In consideration for the services to be performed by Universal, City agrees to pay to Universal the sum of One Thousand Seven Hundred Twenty -Two Dollars ($1,722.00) per month, payable on the first day of each month, 0 to be apportioned as follows: Mariners Corona del Mar West Newport Balboa 0 $ 491.00 per month 287.00 " 251.00 " 693.00 " $1,722.00 per month. 4 When the Newport Center Branch Library is completed and accepted by the City and the City transfers janitorial maintenance services to Universal, City agrees to pay Universal the sum of One Thousand Two Dollars ($1,002.00) per month, payable on the first day of each month, for.the janitorial maintenance services at the Newport Center Branch Library, said sum to be added to the amount hereinabove set forth for services at the remaining branch libraries of the Newport Beach Public Library. 2. Maintenance. All work to be performed by Universal shall be performed in a substantial and workmanlike manner according to accepted standards of practice in the industry. Said work shall be performed in accordance with the Janitorial Specifications as set forth in Exhibit "A" attached hereto and made a part herein by this reference. 3.. Term, The term of this agreement shall commence on September 25, 1978,.and shall continue on a month -to -month basis subject to termination as hereinafter provided. 4. Termination and Notice Thereof. It is hereby mutu- ally agreed that either party may terminate this agreement with or without cause upon thirty (30) days' written notice. All notices herein provided to be given, or which may be given, by either party to the other, shall be deemed to have been fully given when made in writing and deposited in the United States Mail with -2- 1 7: postage prepaid, and addressed as follows: To Universal: Universal Building Maintenance Co., Inc. .1225 West Fifth Street Santa Ana, California 92703 To City: City Manager City of Newport Beach 3300 Newport Boulevard Newport Beach, California 92663. The address to which the notices shall or may be mailed as aforesaid by either party shall or may be changed by written notice, given by such party to the other, as her einbefore provided; but nothing herein contained shall preclude the giving of any such notice by personal service. 5. Hold Harmless Insurance. Universal agrees to release and to protect and save harmless City and its officers, agents and employees from any and all claims, loss or liability on account of injury, loss or injury to any person or persons or property suffered or sustained in, on or about the premises or elsewhere by any person or persons whomsoever in any manner directly or indirectly arising out of or by reason of the conduct of Universal's business. Universal.shall, at all times during the term of this agreement, maintain in full force and effect, with respect to this agreement, a policy or policies of comprehensive liability insurance (bodily injury, including death, property damage, product liability, contractual and automobile) with minimum limits of Five Hundred Thousand Dollars ($500,000) combined single limit, naming the City and its officers, agents and employees as additional insureds and further providing an endorsement as follows: "1. The City of Newport Beach, its officers and employees are hereby declared to be addi- tional insureds in the policy described insofar as they may be held liable for injuries or death to a person or persons, or damage to property occurring in or about the premises, whether or not caused by their sole or contri- buting negligence. This policy shall be primary and non - contributing with any other insurance available to the City of Newport Beach, and will include a severability of interest clause. -3- "2. If this policy is cancelled or materially altered so as to affect the coverages, at least thirty (30) days' prior written notice by registered mail of such cancellation or altera- tion will be sent to the City of Newport Beach, in care of the City Manager, 3300 Newport Boulevard, Newport Beach, California 92663." Said policy or policies shall be in a form satisfactory to City and certificates issued by the insuring company shall be submitted to City concurrently with the execution of this agree- ment. Certificates for each and any new or renewal policy or policies effective during the term of this agreement shall be submitted to City at least twenty (20) days prior to the effec- tive date of such policy or policies. 6. Workers' Compensation Insurance. Universal shall obtain and maintain any necessary workers' compensation insurance for all employees of Universal, and shall provide City with a certificate evidencing such insurance coverage issued by an admitted insurer or a consent to self- insure issued by the State of California, Director of Industrial Relations. IN WITNESS WHEREOF, the parties have executed this agreement as of the day and year first above written. ATTEST: City Clerk APPROVED AS TO �FO � ssis ant city Attorney CITY OF NEWPORT BEACH, a municipal corporation By Mayor UNIVERSAL BUILDING MAINTENANCE CO., INC., a California corporation By Vice - President 0 HRC /kb 9/15/78