HomeMy WebLinkAboutC-2062(B) - Engineering services tor West Coast Highway improvementJ S,
..TO:, CITYCOUNCIL_
FROM: Public Works Department
SUBJECT: WEST COAST HIGHWAY IMPROVEMENTS (S IDE)
57TH STREET TO BALBOA BOULEVARD (
RECOMMENDATION:
Duly 10, 1979
CITY COUNCIL AGENDA
ITEM NO. H -2(b)
Adopt a resolution authorizing the Mayor and the City Clerk to
execute an agreement for engineering services with Robert Bein,
William Frost and Associates for design of the project.
DISCUSSION:
On December 11, 1978, the City Council certified the environmental
document (categorical exemption) and adopted a resolution requesting that the
project be included in the 1979 -80 Orange County Arterial Highway Financing
Program (AHFP). The estimated cost of the project is $175,000.
A proposal has been requested and received from Robert Bein,
William Frost and Associates for design and preparation of plans and specifi-
cations for the project. Compensation will be based on standard hourly rates,
with the maximum fee not to exceed $21,250 (rate schedule attached). Funds
have been provided 50% from the County AHFP and 50% from the currently bud-
geted gas tax project, "Improve South Side of Coast Highway, 57th Street to
Balboa Boulevard."
Also included in the proposal were engineering services to design
and prepare plans and specifications for the improvement of approximately 400
feet of curb, gutter, sidewalk and A.C. shoulder pavement along the south side
of West Coast Highway just westerly of Newport Boulevard. Construction of
these improvements would complete the improvements to the south side of Coast
Highway from the Santa Ana River through Corona del Mar. Funds for the design
of this work (which is not included in the AHFP project) are available in the
currently budgeted gas tax account to "Prepare environmental impact reports
and preliminary plans for street construction projects."
Funding for the total agreement is as follows:
County AHFP $10,625.00
City Gas Tax 13,375.00
Total $24,000.00
Advertising for bids is scheduled in January 1980, with construction
to be completed by June 1980.
Attached is a sketch showing the AHFP project limits and typical section.
Benjamin B. Nolan
Public Works Director
JW:do
Att.
3k
9
L
-F-
ROBERT BEIN, WILLIAM FROST AND ASSOCIATES
RATE SCHEDULE
Rates
Overtime*
Professional Consultation
60.00 /hr.
Registered Engineer
40.00 /hr.
60.00 /hr.
Engineering (Design Cals's & Supervision)
32.00 /hr.
48.00 /hr.
Drafting
22.00 /hr.
33.00 /hr.
Technician
15.00 /hr.
22.50/hr.
Field Survey Crew (3 -man)
90.00 /hr.
135.00 /hr.
Consultation in connection with
litigation and appearance before
courts and /or commissions.
100.00 /hr.
*Charged only if authorized by City.
These hourly rates will be subject to a 10%
increase August 1, 1979.
� `•
`r'L'
of �
V � v.
y-
o
CJ �� � I'�Y77ihin
s
.
a
�s bY /OdrON
CJ E ?
,b
i� n7s
LJ L If , 14170
W r M
Q
0
aJ N
v
ice:
era
a
13.4
5
a m
moo
41 p 1
r.
yY
W
Ell Q
YaA
1J P
^1 as
�< 6D
Nl OS
a�zs
oe £S
j-10 if n�DS
f1 1S
a
aII
of
�C C9
C C�
U a C�
C7 Q ��
c�
Li
C.1 r
1
1S niLS
I1S /vigS
1
�1.
Il
'JJ CL
fr
i1-wwpH
c Diaosm.
{s NOl7pj
WMMull _
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
West Coast Highway
57th St. to Balboa Blvd.
n
s W j
O o
aF
J
I ~
i
DRAWN
DATE
DRAWING NO. EXH /B /T "A ~
y-
o
CJ �� � I'�Y77ihin
s
.
a
�s bY /OdrON
CJ E ?
i� n7s
LJ L If , 14170
WMMull _
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
West Coast Highway
57th St. to Balboa Blvd.
n
s W j
O o
aF
J
I ~
i
DRAWN
DATE
DRAWING NO. EXH /B /T "A ~
0
•
n
CITY OF NEWPORT BEACH
Date July 18, 1979
G
TO: Public Works Department
FROM: City Clerk
SUBJECT: Contract No. 2062
Project West Cst Hwy improvements /-57th jgBajbX
Attached is signed copy of subject contract for transmittal to the contractor.
Contractor: Robert Bein.& Willizzn Frost
Address: 1401 Quail St. P.O. BOX 2590. / Newport Beach
Amount: $ see contract
Effective Date: July 18, 1979
Resolution No. 9602
A-7�Di Geo e
Att.
cc: Finance Department
City Ifall 3300 Ne%vl)ort Boulevard, Neicport Beach, California 92663
i •
AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
W.
WEST COAST HIGHWAY
SOUTHERLY SIDE STREET IMPROVEMENTS
FROM
57TH STREET TO BALBOA BOULEVARD
�UIy THIS AGREEMENT is made and entered into this day of
1979, by and between the CITY OF NEWPORT BEACH, a municipal corporation,
hereinafter referred to as "CITY," and the firm of ROBERT BEIN, WILLIAM FROST
AND ASSOCIATES, hereinafter referred to as "ENGINEER."
W I T N E S S E T H
WHEREAS, CITY's Circulation Element -- Master Plan of Streets and
Highways has designated West Coast Highway as a major road; and
WHEREAS, the CITY desires to construct street improvements to the
southerly side of West Coast Highway, as shown on Exhibit "A" attached hereto
and by this reference made a part hereof, under a project to be cooperatively
financed with County of Orange Arterial Highway Financing Program (AHFP),
hereinafter referred to as "PROJECT "; and
WHEREAS, ENGINEER has submitted a proposal to CITY (dated June 4,
1979) to perform engineering services in connection with the design of PROJECT;
and
WHEREAS, CITY desires to accept said proposal;
NOW, THEREFORE, in consideration of the foregoing, the parties hereto
agree as follows:
I. General
A. CITY engages ENGINEER to perform the services hereinafter
described for the compensation herein stated.
B. ENGINEER agrees to perform said services upon the terms
hereinafter set forth.
II. Services to be performed by ENGINEER
ENGINEER hereby agrees to perform the following services:
A. Gather and review existing record maps, improvement plans,
utility plans, and other documentation affecting the project.
B. Perform field topographic location and elevation surveys
necessary for completion of PROJECT design.
0
0
C. Plot cross sections and profiles from field notes.
D. Prepare final design for the PROJECT on standard City of
Newport Beach improvement plan and profile sheets.
E. Prepare the necessary special provisions and bid proposals,
using the CITY's Standard Plans and Special Provisions as
well as the "STANDARD SPECIFICATIONS FOR PUBLIC WORKS
CONSTRUCTION," 1979 Edition, on Xerox masters suitable for
use by the CITY in calling for competitive bids.
F. Prepare a final ENGINEER's estimate based on the quanti-
ties used in the bid proposal.
G. Provide professional consultation for interpretation of
plans and specifications and advice during construction of
the PROJECT.
H. Review existing hydrology and hydraulic studies, perform
necessary hydrology and hydraulic studies, and prepare
final design for storm drain improvements to be constructed
as part of this PROJECT.
I. Complete an investigation of underground utilities affect-
ing the PROJECT.
J. Provide surveying service to establish and monument the
center line of West Coast Highway from the existing monu-
mentation at 57th Street to Balboa Boulevard. Scope of work
to include establishment of temporary markers at each control
point and, following installation of well monuments by the
CITY's contractor, set permanent marker disks within the
well.
K. Preparation of construction plans, special provisions and
cost estimates for approximately 400 linear feet of street
improvements along the south side of West Coast Highway
just west of Newport Boulevard. Drawings to be included in
the PROJECT plans and special provisions.
III. Duties of CITY
CITY hereby agrees to supply ENGINEER with the following informa-
tion and materials:
A. Title, plan, and plan and profile sheets as needed for the
PROJECT.
- 2 -
0 0
B. Materials investigations and required pavement sections.
C. General geometric requirements for the street improvements.
D. Available records pertaining to existing street improve-
ments and City -owned utilities.
IV. Time of Completion
Final design, including all plans and other documents for the
PROJECT shall be submitted to the Public Works Director of the
CITY for final review by September 14, 1979.
V. Ownershio of PROJECT Documents
Original drawings, reports, notes, maps, and other documents
shall become the property of the CITY and may be reproduced
and utilized as deemed necessary by the Public Works Director.
VI. Engineer in Charge
Orville Meyers, RCE No. 11902, shall be the engineer in charge
of PROJECT design.
VII. Right of Termination
CITY reserves the right to terminate this Agreement at any time
by giving ENGINEER seven (7) days' prior written notice; notice
shall be deemed served upon deposit in the United States Mail,
postage prepaid, addressed to the ENGINEER's business office
at 1401 Quail Street, P.O. Box 2590, Newport Beach, California
92663. In the event of termination due to errors, omissions, or
negligence of ENGINEER, CITY shall be relieved of any obligation
to compensate ENGINEER for that portion of the work affected by
such errors, omissions, or negligence of the ENGINEER. If this
Agreement is terminated for any other reason, CITY agrees to
compensate ENGINEER for the actual services performed up to
the effective date of the notice of termination, on the basis
of the fee schedule contained herein.
VIII. Fee Schedule and Payment
In consideration of the performance of the above - described
engineering services, CITY hereby agrees to pay ENGINEER an
amount based upon the hourly rate schedule set forth below.
In no event shall said amount be greater than Twenty -four Thou-
sand Dollars ($24,000.00) except as otherwise provided herein.
- 3 -
IX
0 0
A. Hourly rates for office and field personnel shall be as
follows:
Rates Overtime*
Professional Consultation 60.00 /hr.
Registered Engineer 40.00 /hr. 60.00 /hr.
Engineering (Design Calc's &
Supervision) 32.00 /hr. 48.00 /hr.
Drafting 22.00 /hr. 33.00 /hr.
Technician 15.00 /hr. 22.50/hr.
Field Survey Crew (3 -man) 90.00 /hr. 135.00 /hr.
Consultation in connection with
litigation and appearance before
courts and /or commissions. 100.00 /hr.
*Charged only if authorized by CITY.
These hourly rates will be subject to a 10% increase
August 1, 1979.
B. The contract amount shall be paid to ENGINEER as follows:
1. Monthly partial payments shall be based on the amount
earned each month, as determined by the fee schedule.
The sum of the monthly partial payments shall not
exceed ninety -five percent (95%) of the maximum fee;
2. Balance of the total amount earned to be paid upon
completion of work specified in Section II (Services
to be Performed by ENGINEER), or by January 1, 1981,
whichever occurs first;
3. In addition, CITY agrees to reimburse ENGINEER for the
actual cost of reproduction of copies of said plans
and related documents, as well as cost of aerial photo-
graphy, materials' cost related to survey work, and
other related costs authorized in advance by the Public
Works Director and advanced by ENGINEER.
Additional Work
Should ENGINEER complete any additional work not outlined in
this Agreement, but authorized by CITY, the extra work shall be
performed on an hourly basis in accordance with the hourly rate
standard fee schedule set forth in Section VIII (Fee Schedule
and Payment) above.
- 4 -
0 0
X. PROJECT Scope Revisions
The scope of the PROJECT may be changed and the maximum fee
revised upon prior written approval of the Public Works
Director if the increase in the maximum fee does not exceed
Two Thousand Four Hundred Dollars ($2,400.00). If the increase
in the maximum fee would exceed $2,400, an amendment providing
for such revisions shall be processed and executed by the
parties hereto.
XI. Hold Harmless
ENGINEER shall indemnify and save harmless CITY and its officers
and employees from any damage or liability arising from any
errors, omissions, or negligence in the ENGINEER's performance of
the engineering work and services required by this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement
on the date first above written.
CITY OF NEWPORT BEACH
By J
'Mayor
ATTEST:
By RO
ty Clerk f
APPROVED AS TO FOP
By
ty Attorney
- 5 -
z
2
ES
/ LN >'
O� p�►. 1�3
Qc J N h bp;
v 0
a� V
ate]' f�7
� U 1
p f {f
p fj
• I Oda
1'r 8
P
rr_ lip
^1P0
Nl 6v
N109
o�zs
ob FS
ip ;j -wos
IN
V
Q
ui v
y
i r
1 pCq�
Ll
J z ��
o , � 5 C�
C7
7 Cj
V
C C�
v � �
S b L1= CJ
I
5 a C1 Cis !
C I I
3 f� Lti�
sANra
1s hISS
S dl °Ji
1S HlLi
I1S "!egg
1.
l
1/�NJOlit
II D1N09/p.
{r ao1JO�
1Ny�g
�NOr
11.70
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
West Coast Highway
57th St. to Balboa Blvd.
DRAWN
w
J
0
W q �
\/ c
1
it
i
DATE
�9
....3
da
OL
DRAWING No. EXH /B /Y ~A"
0 a
X1' /
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF NEWPORT BEACH AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AN AGREEMENT FOR
ENGINEERING SERVICES BETWEEN THE CITY OF
NEWPORT BEACH AND ROBERT BEIN, WILLIAM FROST
AND ASSOCIATES IN CONNECTION WITH WEST COAST
HIGHWAY IMPROVEMENTS, 57TH STREET TO BALBOA
BOULEVARD (C -2062)
WHEREAS, there has been presented to the City
Council of the City of Newport Beach a certain Agreement
for Engineering Services between the City of Newport
Beach and Robert Bein, William Frost and Associates in
connection with West Coast Highway improvements, 57th Street
to Balboa Boulevard; and
WHEREAS, the City Council has reviewed the terms and
conditions of said agreement and finds them to be satisfactory
and that it would be in the best interest of the City to
execute said agreement,
NOW, THEREFORE, BE IT RESOLVED by the City Council
of the City of Newport Beach that the agreement above described
is approved, and the Mayor and City Clerk are hereby authorized
and directed to execute the same on behalf of the City of
Newport Beach.
ADOPTED this 10th day of
r
ATTEST:
City Clerk
Jul
, 1979.
kb
7/2/79