HomeMy WebLinkAboutC-2080 - Program supplement #2 to Federal aid funding, SOS Road programMay 27, 1981
0 69
CITY OF NEWPORT BEACH
TO: FINANCE DIRECTOR
FROM: . City Clerk �
SUBJECT: Contract No. 2080
OFFICE. OF THE CITY CLERK
(714) 640 -2251
Description of Contract Upper Newjx -)rt Bay Bridge Replacement
(erative Agreement No. 3337 - -S -2)
Effective date of Contract April 24, 1981
Authorized by Resolution No. 9507,1001�,adopted on 2 -12 -79
Contract with CALTRAN
Adress
Amount of Contract (see contract - cooperative with State)
Wanda E. Andersen
City Clerk
WEA:bf
City Hall • 3300 Newport Boulei,ard, Newport Beach, California 92663
ORIGINAL
'TA..;CITY: COUNCIL_
FROM: Public Works Director
6
April 13, 1981
CITY COUNCIL AGENDA
ITEM NO.
SUBJECT: COAST HIGHWAY - -UPPER NEWPORT BAY BRIDGE PROJECT
RECOMMENDATION:
Adopt a resolution authorizing the Mayor and the City Clerk to exe-
cute a Supplemental Cooperative Agreement with the State of
California Department of Transportation (CALTRANS) to provide for
the extension of the fourth westbound lane from the easterly bridge
abutment to Bayside Drive.
DISCUSSION:
On February 23, 1981, the Council authorized the staff to negotiate
a change order and supplemental agreement with CalTrans to extend the fourth
westbound lane on Coast Highway from the easterly bridge abutment to Bayside
Drive. A copy of the February 23 Council memo describing the project is
attached.
Plans have been prepared for the lane extension. The cost estimate
for the construction work including administration and construction engineering
is $127,000
A supplemental agreement providing for a change order to the CalTrans
bridge project has been prepared and reviewed by CalTrans. The agreement re-
quires the City to prepare plans for the change, pay the costs involved, and
acquire the necessary right -of -way. The City will deposit the estimated
cost of the work ($127,000) with CalTrans as soon as the agreement has been
executed by both parties.
The full project costs are estimated to be as follows:
Change Order with CalTrans $127,000
Engineering 13,000
Utilities Relocation 15,000
Total $155,000
The Irvine Company has advanced $90,000 to the Circulation and Trans-
portation Fund for the lane extension. They are processing the request for the
remaining $65,000. It should be received within a week. The current balance
in the Circulation and Transportation Fund is $209,920.
A budget amendment to appropriate $155,000 for the extension of the
fourth lane on Coast Highway is being processed under a separate item in the
agenda.
0
0
April 13, 1981
Subject: Coast Highway - -Upper Newport Bay Bridge Project
Page 2
It is the Public Works Department's opinion that the extension of
the fourth lane to Bayside Drive will improve traffic flow and help make this
critical link in our circulation system serve the long -term traffic needs of
the City.
Benjamin B. Nolan /
Public Works Director "Pu)
DW:jd
Att.
9 0
February 23, 1981
CITY COUNCIL AGENDA
ITEM NO. F -11
TO: CITY COUNCIL
FROM: Public Works Department
SUBJECT: COAST HIGHWAY -UPPER NEWPORT BAY BRIDGE PROJECT
RECOMMENDATION:
Authorize staff to negotiate a change order and supplemental coopera-
tive agreement with CalTrans to extend the fourth westbound lane
from the easterly bridge abutment to Bayside Drive.
DISCUSSION:
The current CalTrans bridge construction project provides for 4 west-
bound lanes on Coast Highway from Dover Drive to the easterly bridge abutment
and for 3 westbound lanes from the bridge to Bayside Drive. The configuration
is shown on the attached sketch. Traffic studies recently performed in con-
nection with General Plan Amendment 80 -3 indicate that the projected I.C.U. at
Coast Highway and Bayside Drive will exceed 0.9000 if there are only three
westbound lanes at this intersection. Even under the existing General Plan,
it would only take a 9% increase in westbound traffic to bring the I.C.U. up to
0.9000 in 1986.
A letter from The Irvine Co. has been received (copy attached), which
asks the City to request CalTrans to extend the fourth westbound lane on Coast
Highway from the easterly bridge abutment to Bayside Drive. The company sug-
gests that this improvement be funded from the Circulation and Transportation
Fund and agrees to contribute to the Circulation and Transportation Fund for the
Corporate Plaza Development ($54,000) and the MacArthur Place Development at
Campus Drive and MacArthur Boulevard ($138,075). The company also agrees to
provide any additional right -of -way needed.
The proposed work would have the fourth lane extended from the bridge
to Bayside Drive (about 750 feet) through a change order to the CalTrans proj-
ect. The work could be accomplished through this process with little or no
added inconvenience to the public, and at minimum expense (approximately $80,000
to $100,000). If the lane is added in four or five years, it means that
$30- 40,000 (in today's dollars) worth of improvements would be removed and the
public would suffer the inconvenience of another major construction project
adjacent to the new bridge.
CalTrans has indicated that they would allow the
would take the responsibility for any added costs, provide
rights -of -way, prepare plans for the change, and execute a
operative agreement to cover these items. To avoid delayi
the bridge project, it will be necessary to have this work
contract by early April.
change if the City
the necessary added
supplemental co-
ig the completion of
added into the State
`f - 9 •
February 23, 1981
Subject: Coast Highway -Upper Newport Bay Bridge Project
Page 2
The revised plans can be prepared by the City's consultant that is
already working on the preliminary plans for the widening of Coast Highway
easterly of Bayside Drive.
If the recommendation is approved, the supplement to the cooperative
agreement and the corresponding budget amendment will be brought back for final
Council action.at a subsequent meeting.
It is the Public Works Department's opinion that even without GPA 80 -3,
the extension of the fourth lane to Bayside Drive will improve traffic flow and
help make this critical link in our circulation system serve the long -term traf-
fic needs of the City.
Benjamin B. Nolan
Public Works Director
DW:jd
Att.
5. 0
MM THE IRVINE COMPANY
550 Newport Center Drive, Pp. Box I
Newport Beach, California 92663
(714) 644 -3011
February 17, 1981
Mr. Ben Nolan
Director of Public Works
City of Newport Beach
3300 Newport Blvd.
Newport Beach, CA 9266C
Subject: Pacific Coast Highway Improvements
Dear Mr. Nolan:
0
It has recently come to my attention that the westernly approach to the current
Caltrans Coast Highway Bridge widening project, between Bayside Drive and Dover
Drive (Upper Bay Bridge) will not fully accommodate future anticipated traffic
needs. The current plans provide for three westbound through lanes at Bayside
Drive and transition to four westbound through lanes beginning adjacent to the
Orange County Sanitation District Pumping Station. However, recent traffic
studies completed in conjunction with the proposed General Plan Amendment 80 -3
have identified the need to provide four westbound travel lanes beginning at the
Bayside Drive intersection and continuing to Dover to adequately move traffic
through the Bayside Drive intersection and facilitate right -turn desires at
Dover Drive. Only three lanes eastbound are required.
Based upon recent discussions with representatives of Caltrans and City staff,
it appears that a contract change order could be initiated to incorporate design
modifications and provide a full fourth lane westerly from Bayside Dr. at this
time. Such a change would avoid the cost of removing and reconstructing new
improvements in a few years including the associated waste of funds and public
inconvenience.
The Irvine Company fully supports incorporating the additional improvements in the
current Caltrans project if at all feasible. To facilitate this objective, we
offer to cooperate with the City, including provision of the additional rights -
of -way for the roadway improvement. This matter has been discussed with represen-
tatives of this leaseholder, DeAnza Property, who are presently reviewing the
proposal and must also agree to any additional R /0. Yle believe that this work
would be an appropriate application of the City's Transportation and Circulation
Fund collected from new developments to solve traffic problems. If sufficient
funds are not presently available, The Irvine Company will advance or prepay
funds to this account as conditioned on the Corporate Plaza and MacArthur Place
projects.
• 0
STATE OF CALIFORNIA — BUSINESS AND TRANSPORTATION AGENCY EDMUND G. BROWN 1R., Governor
DEPARTMENT OF TRANSPORTATION
DISTRICT 7, P.O. BOX 2304, LOS ANGELES 90051
Telephone: (213) 620 -3210 0
May 18, 1981
07 -ORA -1 17.9/18.5
Upper Newport Bay
Bridge Replacement
07209 - 280201
Dist. Agt. No. 3337 S -2
Mr. Ben Nolan
Director of Public Workds
City of Newport Beach
3300 West Newport Boulevard
Newport Beach, CA 92660
Dear Mr. Nolan:
Forwarded for the City's records is one fully executed copy of the
City and State Cooperative Agreement No. 3337 S -2, covering the
proposed extension of right -turn lane from the easterly bridge
abutment to Bayside Drive.
Sincerely,
r
S G. BELL
,'C ef, Project Development
/ anch B
Attach.
,4
yEWp CP B' j
07 -ORA -1 17.9/18.5
Upper Newport Bay
Bridge Replacement
07209 - 250201
District Agreement
No. 3337 -S -2
THIS SUPPLE)MIfAL AGREEMENT, ENTERED INTO ON
is between the STATE OF CALIFORNIA, acting
by and through its Department of Transportation, referred to herein
as STATE, and
CITY OF NEWPORT BEACH a body
politic and a municipal
corporation of the state of
California, referred to herein
as CITY.
RECITALS
1. Cooperative Agreement No. 3337 covering the improvements of
Dover Drive from Coast Highway to Cliff Drive, the modification
of that portion of Coast Highway west of Dover Drive, and extension
of a right -turn lane onto the new bridge was entered into on
October 21, 1977; and
2. Supplemental Cooperative Agreement No. 3337 -S -1 covering the
relocation and installation of an additional CITY waterline in the
new bridge deck was entered into on September 6, 1979; and
3. STATE's BRIDGE REPLACEMENT currently provides for 4 westbound
lanes on Coast Highway between the easterly bridge abutment and
Dover Drive; and
4. Recent traffic projections and studies prepared by CITY indicate
that 4 westbound lanes will be needed on Coast Highway between
Bayside Drive and Dover Drive in 4 to 5 years; and
5. CITY has determined that it is in the best interests of the
public to provide for an extension of the fourth westbound lane
to Bayside Drive through a change order to the STATE's BRIDGE
REPLACEMENT project rather than at a later date when newly con-
structed improvements would need to be removed, costs will be
higher due to inflation, and the motoring public would be incon-
venienced by a separate constNuction project; and
6. CITY has requested STATE to issue a change order to BRIDGE
REPS.ACEMM PROJECT to extend the fourth westbound lane (right-
-2-
turn lane) from the easterly bridge abutment to Bayside Drive
herein after referred to as EXTENSION; and
T. STATE is willing to include EXTENSION in STATE's contract
for BRIDGE REPLACEMENT:
8. In consideration of the premises and mutual benefits herein
contained, it is mutually agreed by and between the parties hereto
to amend Cooperative Agreement No. 3337 and Cooperative Agreement
No. 3337 -5 -1 as follows:
SECTION I
1. That paragraph 2 of page 1 of Agreement No. 3337 be revised
to read as follows:
CITY desires STATE to include as part of STATE's project,
the improvement of Dover Drive from Coast Highway to Cliff Drive,
modification of that portion of Coast Highway west of Dover Drive,
the extension of a right -turn lane onto the new bridge, the ex-
tension of the fourth westbound lane from bridge to Bayside Drive,
the relocation of the existing 24 -inch waterline and the construction
of one new 24 -inch waterline in the new bridge structure hereinafter
referred #.r: as IMPROVEMENT; and
2. That Exhibit "3" be added to Exhibit "1" of Agreement
No. 3337 -S -1; and
SECTION II
1. That paragraph 1, Section 1, Agreement No- 3337 be revised
as follows:
To prepare 64 cause to be prepared plans, specifications
and estimate required to construct said IMPROVEMENT, except the
-3-
waterline and EXTENSION, said plans and specifications to be in
accordance with STATE standards for geometric and structural
sections; and to submit said plans and specifications to CITY
for approval prior to advertising the project for construction
of aforesaid BRIDGE REPLACEMENT.
2. That the following paragraph be added as paragraph 4, Section 1
of Agreement No. 3337:
To issue the necessary change order to include construction
of EXTENSION -in STATE's contract for CONSTRUCTION OF BRIDGE
REPLACEMENT.
SECTION III
That the following paragraphs be added to Section II of Agreement
No - 3337=
T. To prepare or cause to be prepared in accordance with
STATE standards, plans, specifications and estimate required to
construct EXTENSION.
8. To donate any added rights -of -way, both temporary and
permanent, needed to construct EXTENSION in full conformance
with all applicable State and Federal requirements.
9. To deposit with STATE within 30 days of receipt of billing
for EXTENSION the amount One- Hundred Twenty Seven Thousand Dollars
($127,000), which is the estimated total amount as detailed on
Exhibit 1140, attached hereto any be the reference made a part of
this Agreement.
-4-
SECTION IV
1. That the following paragraph be added as paragraph 12, Section III
of Agreement No. 3337:
The actual cost to City of EXTENSION shall be computed on a
basis of contract unit prices, actual quantities of items and re-
negotiated prices as provided for in STATE's "Standard Specifications
Section 4 -103 Changes," to which shall be added a flat 14% of
construction costs for construction engineering, overhead and ad-
ministration cost.
2. That all other terms and conditions of Cooperative Agreement
No. 3337 and Supplemental Agreement No. 3337 -S -1 shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
to be executed by their respective officers, duly authorized, the
Provisions of which Agreement are effective as of the day, month
and year after hereinabove written.
STATE OF CALIFORNIA
Business and Transportation Agency
Department of Transportation
ADRIANA GIANTURCO
Directo of Transportation
By
Chief Depaty Dis r c irec or
APPROVED AS TO FORM
Date April 24, 1981
CITY ATTORNEY
By
-5-
By Y�C6��iL
eyor
Attest:t�;yt`
ffyt ftr k
RESOLUTION NO. 1'0 0 1 6 1
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF NEWPORT BEACH AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE A SUPPLEMENTAL COOPERA-
TIVE AGREEMENT WITH THE STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION (CALTRANS) TO
PROVIDE FOR THE EXTENSION OF THE FOURTH WEST
BOUND LANE FROM THE EASTERLY BRIDGE ABUTMENT
TO BAYSIDE DRIVE
WHEREAS, there has been presented to the City Council
of the City of Newport Beach a certain supplemental cooperative
agreement, District Agreement No. 3337 -S -2, between the City of
Newport Beach and the State of California, Department of
Transportation (CALTRANS) to provide for the extension of the
fourth westbound lane from the easterly bridge abutment to
Bayside Drive in conjunction with the Bay Bridge replacement; and
WHEREAS, the City Council has reviewed the terms and
conditions of said Agreement and.finds them to be satisfactory
and that it would be in the best interests of the City to execute
said Agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Newport Beach that said Supplemental Cooperative
Agreement, District Agreement No. 3337 -S -2 be and hereby is
approved and that the Mayor and City Clerk are hereby authorized
and directed to execute the same on behalf of the City of Newport
Beach.
� 0 ,)
ADOPTED this
ATTEST:
/S/ Wanda E. Andersen
City Clerk
day of APR 13 ,11981.
/S/ Jacqueline E. Heather
Mayor
041381
RRC /pr
I. WANDA E. ANDERSEN, City Clerk, do hereby certify the foregoing to be a full,
true and correct copy of Resolution No. 10016 adopted by the City Council of
Newport Beach on April 13, 1981.
City Clerk
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PUBLIC WORKS DEPr,JHENT
(714) 640 -2281 j
May 5, 1981
Frank Weidler
Senior Transportation Engineer
Branch B, District 7
CalTrans
Box 2304
Los Angeles, California 90054
Subject: Coast Highway- -Upper Newport Bay Bridge Project
Dear Mr. Weidler:
Enclosed are the State's copy and the City's Copy of District
Agreement No. 3337 -S -2. ,oth have been executed by the City.
We are prepared to deposit the estimated cost of $127,000 with
the State upon receipt of the fully executed copy of the agree-
ment and an invoice for that amount.
Thank you for your cooperation.
'or trul urs,
G
on Webb
Assistant City Engineer
DW:jd
Att.
cc: C1ty Cler\