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HomeMy WebLinkAboutC-2145 - Prepare Plans & Specifications for Remodeling Lido Fire StationFINANCE DIRECTOR City Clerk SUBJECT: Contract No. C -2145 CITY OF NEWPORT BEACH CALIFORNIA City Flan 3300 W. Neopor[ Blvd. Area Code 714 DATE February 26, 1980 Description of Contract FcMdelina t'?e Mdo lira Srat4rn, Authorized by Resolution No. 9716 adopted on ?ar _ 7� 1900 Effective date of Contract F„h.,,a s, -��. 1950 Contract with Kennit Darius. s• • s • ._„ Amount of Contract $27,500.00 City Clerk lu 0 020 kv AGREEMENT FOR ARCHITECTURAL SERVICES (Lido Fire Station) THIS AGREEMENT, made this,;? day of , 1980, by and between the CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as "City," and the firm of KERMIT DORIUS, F.A.I.A., ARCHITECTS AND ASSOCIATES, herein- after referred to as "Architect," is made with reference to the following facts: A. City desires to remodel and add to City Fire Department facilities located on 32nd Street; and B. Architectural services are required for the preparation of plans and specifications such that the bidding procedure, and thereafter the construction of the facility, can be initiated by City; and C. Architect is duly qualified and licensed to perform such services, and Architect has submitted a proposal for the preparation of the necessary plans and specifications, NOW, THEREFORE, in consideration of the foregoing, the parties hereto agree as follows: I. ARCHITECTURAL SERVICES Architect hereby agrees to perform the following services with respect to the remodeling and addition to the City Fire Department facility located on 32nd Street: A. Prepare an initial preliminary layout of the work described in this Agreement, the layout to include cross - sections of the structure, exterior elevations, and designated site improvements; B. Study the area available for the building addition and remodel, in relation to the various functions to be housed therein, and prepare sche- matic studies describing the plan elements and their relation to existing office spaces occupied by departments of City; C. Seek and obtain preliminary review and comments with respect to the schematic studies prepared, and subsequent to receipt of review and comments, prepare preliminary floor plans, build- ing sections, and exterior elevations for the structure; D. Should Coastal Commission approval be required, Architect will assist City staff in drawing up the application for Coastal Commission approval and will represent City before the Commission at such time and such place as the Commission may require in its consideration of the application; E. Upon Coastal Commission approval, prepare construction drawings and specifications, inclu- ding structural design and electrical revisions, such that City will be able to obtain bids from contractors for the construction and remodeling of the facility; F. Architect shall provide time for drawing clarification and shop drawing review during bidding procedures and the actual construction and remodeling; and G. Architect will provide a color schedule defining interior materials and finishes as well as interior and exterior colors. -2- II. DUTIES OF THE CITY City hereby agrees to perform the following: A. City shall prepare and assemble all contract documents for bidding and shall con- duct the bidding procedure; B. Upon request of Architect, City shall furnish, at its cost, the following: 1. A certified land survey of the site giving grades and lines of streets, alleys, pavements and adjoining property, rights -of- way, easements, boundaries and contours of the site; locations and dimensions of existing buildings, trees and other pertinent topographic features; and full information as to available service and utility lines, both public and private; 2. A complete soils report including test borings, soil bearing and percolation values, and other necessary information required to determine subsoil conditions; 3. An acoustical report, if required, stipulating architectural requirements rela- tive to surrounding noise sources and veri- fying internal sound separation between units; 4. An energy analysis, if required, establishing design criteria to meet state energy conservation requirements. C. Architect may rely upon information provided by City pursuant to paragraphs II B 1 - 4, above, and shall have no responsibility to make an indepen- dent investigation or render any opinion as to the sufficiency or reliability of such information. -3- 0 D. City shall have responsibility for all fees required to be paid for securing approval of authorities having jurisdiction over this project and including, but not limited to, engineering and other consultant costs when those costs are not specifically included as part of the architectural services described in this Agreement. E. City agrees to examine all documents submitted by Architect and comment upon, or approve, same within a reasonable period of time such that there is no unreasonable delay in the progress of the services to be performed by Architect pursuant to this Agreement. III. COMPENSATION In consideration of the performance of the services described above, City hereby agrees to pay Archi- tect a sum of money based upon the hourly rate schedule set forth below and the hours of work performed by Archi- tect in the performance of its duties hereunder. Notwith- standing the foregoing, in no event shall the sum paid to the Architect pursuant to this Agreement be in excess of Twenty -Seven Thousand Five Hundred Dollars ($27,500.00) except as provided in subsections of this paragraph. A. Hourly rates include: 1. Principal - $ 65.00 per hour; 2. Designer - $ 40.00 per hour; 3. Draftsman - $ 25.00 per hour; 4. Other - $ 2.75 x direct hourly rate. -4- r B. Other services reimbursable by City include: 1. Outside services will be reim- bursed at a rate equal to the cost of the service plus 10% of that cost; 2. Costs of blueprinting will be reimbursable at the cost to the Architect. C. Sums due pursuant to this contract shall be paid to Architect as follows: Payment for work completed in any one month will be due on or before the 10th of the next succeeding month. D. Overtime, when authorized by City, will be charged at a rate equal to 1 -1/2 times the regular hourly rate of pay. E. Sums due Architect that remain unpaid 45 days after the first due date shall thereafter bear interest at the rate of 3/4% per month until those sums are fully paid. F. In the event that the work herein outlined is suspended or abandoned, Architect shall be paid to the date of suspension of work at normal billing rates, or in proportion to the percentage of work completed, whichever sum is greater. G. The sum designated by this Agreement as the maximum allowable compensation shall be computed excluding the following: 1. Overtime charges as defined herein; 2. Interest on any monies due Architect that remain unpaid 45 days after the first due date; -5- 0 0 3. Sums due as a result of changes requested by City and work previously approved by City, which changes for their proper execution involve additional services and expenses or changes in or additions to the drawings, specifications or other docu- ments previously prepared by Architect. IV. TERMINATION This Agreement may be terminated by City, for any reason, upon seven days' written notice to Architect. Upon termination of this Agreement by City, for reasons unre- lated to the performance of this Agreement by Architect, Architect shall be paid for all services performed to date of termination, said payment to be made within 30 days from the date of termination. In addition to the rights set forth above, either party may, should the other fail substantially to perform in accordance with the terms and conditions of this Agreement, elect to terminate this Agreement upon seven days' written notice to the other party. V. OWNERSHIP OF DOCUMENTS All architectural documents and designs shall remain the property of Architect. Architect shall within ten days of any written request for copies of any architectural documents or design prepared by Architect pursuant to this Agreement, provide City with copies of all documents and designs requested. City shall within 15 days of the date of receipt pay to Architect whatever costs were incurred in the reproduction of the documents. VI. INDEMNIFICATION Architect shall indemnify and hold City harmless from any damage, liability or claim that may arise out of, ! 0 or be in any way related to, any errors, omissions or negli- gence on the part of the performance of Architect pursuant to this Agreement, or in the performance of any work or services by Architect herein provided. City shall indemnify and hold Architect harmless from any claim, damage or liability that may arise out of, or in any way be related to, any error, omission or negligence on the part of the employees, represen- tatives or agents of City, which error, omission or negligence arises out of, or is in any way related to, the performance of any of the duties or acts required to be performed by City pursuant to the terms and conditions of this Agreement. VII. INDEPENDENT CONTRACTOR It is expressly understood by and between the parties hereto that no employment relationship is created by virtue of this Agreement and that Architect and any of its agents, employees or representatives are, and will remain, independent contractors. VIII. ASSIGNMENT This Agreement shall be binding upon City and Architect and their successors, assigns and legal represen- tatives. Neither party to this Agreement shall assign or transfer its interest in this Agreement, or any part thereof, without the written consent of the other party. IX. ARBITRATION Arbitration of all questions in dispute under this Agreement shall be at the option of either party and shall, should either party exercise his option hereunder, be subject to arbitration in accordance with the previsions, then obtaining, of the Standard Form of Arbitration Procedures of the American Institute of Architects, and any judgment upon -7- M 40 the award rendered may be entered in the court of the forum, state or federal, having jurisdiction thereof. Should the option to arbitrate not be exercised, either party is free to pursue any and all legal remedies available through the courts. The prevailing party in any arbitration or litigation shall be entitled to reasonable attorneys' fees and costs incurred in such arbitration or litigation. X. NOTICES Any notices to be given pursuant to this Agree- ment by either party to the other may be effected either by personal delivery in writing or by mail, registered or certi- fied, postage prepaid, with return receipt requested. Mailed notices shall be addressed to the parties at the addresses appearing beneath the signature lines to this Agreement, but each party may change his address by written notice in accor- dance with this paragraph. Notices delivered personally shall be deemed communicated as of actual receipt; mailed notices shall be deemed communicated as of one day after the date of mailing. XI. ENTIRE AGREEMENT This Agreement supercedes any and all other Agreements, either oral or in writing, between the parties hereto with respect to the retention of services of Architect by City, and contains all the covenants and agreements between the parties with respect to the retention of Architect in any manner whatsoever. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, am and that no other agreement, statement or promise not con- tained in this Agreement shall be valid or binding. Any modification of this Agreement will be effective only if it is in writing and signed by the party to be charged. XII. GOVERNING LAW This Agreement shall be governed by, and construed in accordance with, the laws of the State of California, and the appropriate forum for litigation shall be the County of Orange within the State of California. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. ATTEST: Ci y Clerk' APPROVED AS CITY OF NEWPORT BEACH By�LLL ) City Manager 3300 Newport Boulevard Newport Beach, California 92663 101OW4 KERMIT DORIUS, F.A.I.A., ARCHITECTS AND ASSOCIATES By 95 3111 Second Avenue Corona del Mar, California 92625 ARCHITECT January 7, 1980 CITY COUNCIL AGENDA ITEM N0. H -2(1) TO: CITY COUNCIL FROM: Public Works Department and Fire Department SUBJECT: REMODELING LIDO FIRE STATION Ey fh3 GITY CGUP,CiL RECOMMENDATION: iY B:ACH Authorize the City Manager to execute an architectural services agreement with Kermit Dorius, FAIA, Architects and Associates, to prepare plans and specifications for remodeling Fire Department facilities on 32nd Street, for an estimated fee not to exceed $27,500. DISCUSSION: The 1979 -80 budget contains an appropriation of $350,000 from the Building Excise Tax Fund to remodel the Lido Fire Station. Attached is a memo from the.City Manager describing the project, and a sketch showing the loca- tion of the project. The project will provide for raising the apparatus room roof to pro- vide clearance for current fire fighting equipment, expansion of present living quarters to accommodate added personnel, and administrative office area to accommodate the administrative contingent of the Fire Department. The plan consists of two parts: (a) relocating Fire Department ad- ministrative offices into a new two -story 25' x 32' addition to be added to the north end of the two -story wing of the building between the fire station and the City Hall. The existing second floor City Hall conference room will be converted into additional office space for the Fire Department; and (b) raising the roof of the apparatus room; remodeling the present living quarters; and converting the present administrative offices into additional living quar- ters. The proposed project budget is as follows: Remodeling contract $300,000 Professional fees 30,000 Miscellaneous & Contingencies 20,000 $350,000 Furnishing (to be requested in 1980 -81 budget) 50,000 Total Project $400,000 N ft January 7, 1980 Subject: Remodeling Lido Fire Station Page 2 The tentative project schedule is as follows: City Manager authorized to execute agreement January 7, 1980 Preliminary Plans Completed March 11, 1980 Final Plans Completed April 1, 1980 Plans Approved by City Council April 14, 1980 City Clerk Advertises for Bids April 17, 1980 Bids Received May 30, 1980 Contract Awarded June 9, 1980 Contract Executed June 27, 1980 Work Commences July 7, 1980 Work Completed December 31, 1980 Kermit Dorius was the architect for the Council Chambers; the Marine Safety Department building; and the addition to the Marine Safety Department building. The architectural services for those projects were performed in a very satisfactory manner. Benjamin B. Nolan James M. Reed Public Works Director Fire Chief KLP:jd Att. ., 40 M CITY OF NEWPORT BEACH OFFICE OF THE CITY MANAGER December 10, 1979 COUNCIL AGENDA ITEM N0. H -17 BA -033 TO: MAYOR AND CITY COUNCIL FROM: City Manager SUBJECT: ADDITIONAL APPROPRIATION FOR REMODELING OF THE LIDO FIRE STATION The 1979 -80 fiscal year budget authorized $150,000 for the remodel- ing of the Lido Fire Station. This is the station closest to the City Hall. This project was to provide for raising the apparatus room roof to provide clearance for current firefighting equipment, expansion of present living quarters to accommodate added personnel and administrative office area to accommodate the administrative contingent of the Fire Department. The original approval in the 1979 -80 fiscal year budget was in part based on the fact that the Lido Station has the least amount of square footage er Fire Department personnel than any other fire substation within the City. In 1976 the second paramedic unit was added to this station and this addition severely cramped the living quarters of the facility. The esti- mated project cost ($150,000) was actually prepared in 1977, but was inadvertent- ly left out of the budget. This year's budget included the project, but there was no adjustment for inflation in the budgeted amount. Shortly after Council approval of the project, staff members of the Public Works Department and Fire Department, along with.an architect, began developing specific details and plans for the project. After developing the first set of drawings and receiv- ing preliminary cost estimates, it became apparent that the project was not adequately funded. The estimated cost of the project is now.$350,000. This necessitates an additional appropriation of $200,000 to fund the project. The Budget Committee has met on this project and reviewed the ad- vantages and disadvantages, after which it is their recommendation that the City proceed by appropriating the additional money. It is proposed, therefore, that $200,000 be appropriated from the Building Excise Tax Fund balance (cur- rently $421,000) to the Building Excise Tax Capital Improvement Projects, Item 3 (Page 363 of the 1979 -80 Budget). 1 Station Balboa Peninsula Lido Newport Center Balboa Island Corona del Mar Mariners Gross Floor Area No. of Personnel Sq. Ft. /Personnel 2,903 9 322 4,753 24 198 13,481 33 408 1,163 6 194 1,987 9 221 21970 9 330 ROBERT L. WYNN J� Ui RAn0 DAA ROBERT L. WYNN .z n lilt N II 1� ii II I. -�i II .j ;` 40f 77 ;;&sMLY-r tW6 - !6rO9.%Y ADOmW �OW FIRE DEPT.T7 jAOMw, c. �'KOST'Wb 5*17A• cir I. -�i II .j ;` 40f 77 ;;&sMLY-r tW6 - !6rO9.%Y ADOmW �OW FIRE DEPT.T7 jAOMw, c. �'KOST'Wb 5*17A• 0 0 RESOLUTION NO. &'71 6 A RESOLUTION OF THE CITY OF NEWPORT BEACH AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT BETWEEN THE CITY AND KERMIT DORIUS, FAIA, ARCHITECT AND ASSOCIATES TO PREPARE PLANS AND SPECIFICATIONS FOR REMODELING OF THE LIDO FIRE STATION WHEREAS, there has been presented to the City Council of the City of Newport Beach a certain Architectural Service Agreement between the City of Newport Beach and Kermit Dorius, FAIA, Architect and Associates, in connection with remodeling the Lido Fire Station; and WHEREAS, the City Council has reviewed the terms and conditions of said Agreement and finds them to be satisfactory and that it would be in the best interest of the City to execute said Agreement, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that the Agreement above - described is approved, and the City Manager is hereby authorized and directed to execute the same on behalf of the City of Newport Beach. ADOPTED this day of JAN 7 1 , 1980. Mayor ATTEST: City Clerk HRC /ap 1/2/80