HomeMy WebLinkAboutC-2168 - Debris Removal from City BeachesCITY OF NEWPORT BEACH
CALIFORNIA
DATE April 2, 1980
City Hall
3300 W. Newport Blvd.
Area Code 714
TO: FINANCE DIRECTOR
FROM: City Clerk
SUBJECT: Contract No. 2168
Description of Contract Debris reroval frm beaches
Authorized by Resolution No. City Manager , adopted on cotx=U meeting March.24, 1980
Effective date of Contract April 1, 1980
Contract with Harold E. Simpson Tree Service
Address 200 E. Live Oak
Irwindale, CA 91706
Amount of Contract see contract
City Cler
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AGREEMENT
FOR
BEACH CLEANING
THIS AGREEMENT, made and entered into this /
day of 1980, by and between the CITY
OF NEWPORT BEACH, a municipal corporation, hereinafter
referred to as "City," and HAROLD E. SIMPSON TREE SERVICE,
INC., a California corporation, hereinafter referred to as
"Contractor," is made with reference to the following facts:
1. The ocean beaches in City have become littered
with an accumulation of debris resulting from severe storms;
2. The City Council has determined that it is
necessary to employ a private contractor to accomplish the
work of removing the debris, and has authorized the City
Manager to enter into a contract for that purpose; and
3. Contractor has submitted a proposal which
meets the City's requirements.
NOW, THEREFORE, in consideration of the foregoing,
the parties hereto agree as follows:
1. Contractor agrees to furnish all materials and
labor necessary for the collection, loading, hauling and
disposal of all debris located on the ocean front beach between
the westerly City limits and the Newport Beach Harbor entrance.
The work shall include the following specific items of perfor-
mance:
(a) The debris resting on the beach surface
shall be gathered into piles which shall be placed above the
high water mark.
(b) The same shall be sifted to a depth of
six inches (6 ") below grade
(c) The same
scarified to a depth of two
foreign material that might
material uncovered will be
to remove
at the hil
feet (2')
be buried
aauled off
any buried material.
3h water mark shall be
to remove any large
therein. Any such
site.
(d) Upon completion of the work the beach
will be left in a reasonably clean condition, so that any
remaining foreign materials may be removed with the beach
sanitizer.
(e) No more than five percent (5 %) of sand
by volume shall be removed from the beach.
2. The work shall be performed in accordance with
all applicable provisions of the City's standard Public works
specificiations, which together with the Notice to Bidders,
special provisions, if any, and all amendments thereto are
hereby incorporated and made a part of this agreement.
3. In full consideration for all of the work called
for
by this agreement, the City agrees to
pay Contractor and
Contractor agrees to accept payment on the
basis of
the follow-
ing
hourly rate schedule for actual work
performed,
plus the
sum
of Six Thousand Three Hundred Seventy
-Five Dollars ($6,375.00)
for
overhead and profit, total amount not
to exceed
$50,000:
50 yard semi truck and trailers
$ 50.06
per hour
18 -20 yard semi truck and trailers
41.42
"
10 -12 yard 3 -axle bobtail truck
32.00
"
977 Caterpillar Model L -Multi
Purpose Bucket
73.50
"
2000 Gallon Water Truck, if
advantageous
40.00
"
Foreman and 4 -wheel drive pickup
30.00
One time charges:
Move in cost
$ 500.00
Bucket modification (optional)
1,000.00
Special chokers
277.00
4. Contractor agrees to commence work pursuant to
this agreement within seven (7) days following execution thereof
it is mutually agreed that the time estimated for completion of
all of the work is ten (10) working days. Contractor will make
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every effort to complete the work within said time. If for
any reason Contractor does not complete the work within
fourteen (14) working days from the date on which work is
commenced, City may terminate this agreement and shall be
obligated to reimburse the Contractor only for the actual
cost of work done to the date of termination.
5. The Contractor shall assume the defense of and
indemnify and save harmless the City, the Director of General
Services, and their officers and employees, from all claims,
loss, damage, injury, and liability of every kind, nature,
and description, directly or indirectly arising from the per-
formance of the contract or work, regardless of responsibility
for negligence; and from any and all claims, loss, damage,
injury, and liability, howsoever the same may be caused,
resulting directly or indirectly from the nature of the work
covered by the contract, regardless of responsibility for
negligence.
6. The Contractor shall furnish City with a policy or
certificate of liability insurance in which the City is named
an additional insured, on a form and in such amounts as shall
be approved by the City Attorney of the City of Newport Beach.
Likewise, Contractor shall provide the City with evidence of
Workers' Compensation insurance to insure employees of Contrac-
tor.
7. Contractor shall be responsible for the protec-
tion of all existing improvements in the vicinity of the work
area, located on either public or private property. If any
such improvements are removed or damaged, then such improve-
ments shall be repaired or replaced in kind at the Contractor's
expense.
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8. Access to the beach, maintenance of same,
and pedestrian control will be the duty of City.
IN WITNESS ATHEREOF, the parties hereto have
executed this Agreement for Beach Cleaning as of the day
and year first above written.
ATTEST:
.' City Cler3
APPROVED A( TO FORM:
CITY OF NEWPORT BEACH
By (C, l v
City Manager
HAROLD E. SIMPSON TREE SERVICE, INC.
By
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HRC /kv
4/1/80
0 0
CITY OF NEWPORT BEACH
COUNCILMEN MINUTES
ROLL CALL d' March 24, 1980 INDEX
64#PTW104e12-•f7A0a1
(e) Resolution No. 9751 setting forth the
PB &R
permission of the City Council of the City
Oasis
of Newport Beach to Friends of Oasis to
R -9751
apply for Title III -B funds from the Federal
(62)
+
Department of Health, Education and Welfare
(HEW) for improvements to the Oasis Center
and for the acquisition of motor vehicles to
be used by Friends of Oasis, Inc. (A report
from the Parks, Beaches and Recreation
Director)
(f) Resolution No. 9752 authorizing the letting
General
of a contract to remove debris from the
Services
beaches of Newport Beach without advertising
C -2168
for bids and authorizing the City Manager to
R -9752
execute such a contract on behalf of the
(38)
City. (A report from the General Services
Director)
(g) Resolution No. 9753 authorizing the Mayor
Newport Pier
and City Clerk to execute an extension to
C -1901
the Newport Pier Concession Lease Agreement
R -9753
between the City of Newport Beach and Wolfgang
(38)
and Erika Merting. (A report from the City
Manager)
(h) Resolution No. 9754 authorizing the Mayor
Lifeguard
and City Clerk to execute an agreement
Services
between the City of Newport Beach and Orange
C -2166
County Harbors, Beaches and Parks District
R -9754
for the City to provide lifeguard services
(38)
at the County -owned Santa Ana River Jetty
Beach. (A report from the Marine Department)
(i) Removed from the Consent Calendar.
(j) Resolution No. 9755 awarding a contract for
TransCon
comprehensive public liability insurance
Ins.
coverage to Transcontinental Insurance
C -2167
Company. (A report from the City Manager)
(38)
3. COMMUNICATIONS - For referral as indicated:
(a) To staff for reply, a letter from Mr. Jack
(62)
Nelson opposing the possibility of making a
parking area of West Newport Park. (Attached)
(b) To the Police Department, the Traffic Enginee
(51)
and the Marine Department for report back, a
letter from the Parks, Beaches and Recreation
Director regarding small boat launching at
18th and Bay. (Attached)
4. COMMUNICATIONS - For referral to the City Clerk
for inclusion in the records:
(a) A letter from Los Angeles Federal Savings
concerning some of the reasons that Orange
County Airport grew into a regional airport
I
instead of remaining as a local airport.
I
(Attached)
i
Volume 34 - Page 75
64#PTW104e12-•f7A0a1
CITY OF NEWPORT BEACH
COUNCILMEN MINUTES
F
ROLL CALL( �d'� 9 S March 24, 1980 INDEX
G. CURRENT BUSINESS:
Motion �I II
ix
1. A report was presented from the Marine Department
Racing Buoys
Ayes x';xl
x
x
x
regarding the application of the Newport Harbor Yacht
(51)
Club for the installation of five (5) Racing buoys
II
within the City limits in the vicinity of Santa Ana
River entrance.
The application was approved, subject to the condi-
tions listed in the staff report.
2. A letter from Julius V. Evans was presented asking
Off -Site
Council to reconsider its action taken on March 10
Parking/
recommending the installation of a block wall in con-
Evans
nection with the off -site parking agreement at 329
(38)
i
and 331 Marigold in Corona del Mar.
Mayor Ryckoff stated that Mr. Evans had advised that
he would not be able to attend the meeting due to
i
illness and had asked that this item be postponed.
Motion
x
The item was postponed to April 14 in accordance
Ayes Ix x
x
x
x
x
x
with request by applicant.
H. CONSENT CALENDAR:
The following actions were taken as indicated except for
those items removed:
1. ORDINANCES FOR INTRODUCTION: None.
2. RESOLUTIONS FOR ADOPTION:
(a) Resolution No. 9747 designating an intersection
Stop
at which vehicles are required to stop and
Signs
directing the Traffic Engineer to erect neces-
R -9747
sary stop signs (Bayview Drive at Iris Avenue).
(81)
(A report from the Public Works Department)
(b) Resolution No. 9748 designating an intersection
Stop
at which vehicles are required to stop and
Signs
directing the Traffic Engineer to erect neces-
R -9748
sary stop signs (Carnation Avenue at Fourth
(81)
Avenue). (A report from the Public Works Depart
ment)
I`
(c) Resolution No. 9749 awarding a contract to
WC Hyw
1
Fleming Engineering, Inc. in connection with Wes
Improv.
iCoast
Highway Improvements (south side) from
C -2062
57th Street to Balboa Boulevard (C- 2062). (A
R -9749
j
report from the Public Works Department)
(38)
(d) Resolution No. 9750 authorizing the Mayor and
City Clerk to execute a License Agreement betwee
Arts
the City of Newport Beach, The Irvine Company,
Ef Festival
the Taubman Company and Fashion Island Merchants
C -2165
Association for the 1980 City Arts Festival. (A�
R -9750
1
I
report from the City Arts Commission)
(38)
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Volume 34 - Page 74
i
ice:'• l � / •
Marc_ h 19, 1980 MAR 24 7980
BY the CITY COUNCIL
CITY 019 ww"T ssACH
TO: CITY MANAGER
FROM: General Services Director
SUBJECT: ADOPTION OF A RESOLUTION TO ALLOW THE CITY MANAGER TO
EXECUTE A CONTRACT FOR BEACH DEBRIS REMOVAL
RECOMMENDATION:
h�-
That the City Council adopt the attached Resolution which would authorize
the City Manager to execute a contract for the removal of beach debris.
DISCUSSION:
As I mentioned at the last study session, the recent rain storms have de-
posited thousands of cubic yards of various types of debris on the ocean
beach between the Santa Ana River and Newport Harbor entrance. These de-
posits constitute a health and safety hazard to all adjacent residents
and users of the beach.
Although a portion of this debris has already been removed by my Depart-
ment, to complete the removal would require the suspension of almost all
other maintenance activities performed by this Department for a consider-
able period of time.
Therefore, I have received permission to obtain informal bids from quali-
fied private contractors to remove the remaining debris. The final date
for accepting these bids is March 24, 1980.
I anticipate that the cost for such a contractor will exceed $12,000, and
that the City will be eligible for reimbursement for this cost from Dis-
aster Relief Funds.
In order to accelerate the beach cleanup, I am requesting that the award-
ing of a contract be expedited by adopting a Resolution at this Council
meeting, authorizing the City Manager to execute immediately a contract
for removal of debris from the ocean beach, instead of waiting for Council
approval of a contract at a later meeting.
Wade S. Beyeler
WSB /ib
RESOLUTION NO. 97-N2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF NEWPORT BEACH AUTHORIZING THE LETTING OF
A CONTRACT TO REMOVE DEBRIS FROM THE BEACHES
OF NEWPORT BEACH WITHOUT ADVERTISING FOR BIDS
AND AUTHORIZING THE CITY MANAGER TO EXECUTE
SUCH A CONTRACT ON BEHALF OF THE CITY
WHEREAS, Orange County has been declared a disaster
area by both the Governor of the State of California and the
President of the United States; and
WHEREAS, the date of the disaster so declared
commenced January 8, 1980, and is still continuing; and
WHEREAS, large amounts of debris have been deposited
on the beaches of Newport Beach caused by the rains in January
and February, 1980, which were the basis for the declared dis-
aster; and
WHEREAS, City forces are insufficient to collect
and remove the debris on the beaches of Newport Beach; and
WHEREAS, because of the continuing nature of the
disaster caused by the rains and the continuing deposition of
debris on the beaches of Newport Beach by the continual runoff
to the Newport Beach area is such that to be of urgent neces-
sity for the preservation of life, health and property that
the contract to clean the beaches of Newport Beach may be let
without advertising for bids; and
WHEREAS, the scheduling of City Council meetings is
such that after the opening of informal bids on March 24, 1980,
there will be no opportunity for a City Council consideration
of the award of the contract to an appropriate bidder and
therefore it is appropriate to delegate to the City Manager the
9
authorization to execute the contract for debris collection
and removal from the beaches of Newport Beach,
NOW, THEREFORE, BE IT RESOLVED that the City Council
hereby authorizes the letting of a contract for debris collec-
tion and removal on the beaches of Newport Beach without
advertising for bids, pursuant to Section 1110 of the Charter
of the City of Newport Beach.
BE IT FURTHER RESOLVED that the City Manager of the
City of Newport Beach is authorized to execute said contract
on behalf of the City pursuant to Section 421 of the Charter
of the City of Newport Beach.
BE IT FURTHER RESOLVED that the urgent necessity
requiring the letting of the contract without advertising for
bids is that the disaster caused by the heavy January and
February rains in 1980, and the continuing flow of debris onto
the beaches, effectively prevents the formal preparation of
bid documents and advertising for bids, and it is necessary
and urgent to preserve life, health and property to cause the
debris to be removed from the beaches of Newport Beach as soon
as possible and without the waiting for preparation of formal
bid documents and publication of notices advertising for bids
for said work.
ATTEST:
City
ADOPTED this 24th day of March
Mayor
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3/18/80
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