Loading...
HomeMy WebLinkAboutC-2195 - Consultant Agreement, John Wayne AirportBRIEF MRS a By fha QfY COUNCIL CITY OF MWPORT BEACH C g, 9< CITY OF NEWPORT BEACH Office of CITY ATTORNEY January 26, 1981 To: The Honorable Mayor and Members of City Council Item No. F -3 From: City Attorney Subject: Renewal of Agreement with Walter E. Gillfillan, R.E., for John Wayne Airport Technical Services At the request of the City Council, we are transmitting herewith copies of the itemization of work performed by Mr. Gillfillan for the City of Newport Beach from July 1980 through December 1980. Further, for Council information we are attaching the prior communications to the City Council in regard to this matter. In late November it became apparent that the cost of the contract had been exceeded and this office prepared a memorandum to the City Council to renew the agreement. During November and December 1980, a considerable amount of work was done in regard to the many airport issues which were occurring at that time. At the time the first memo was written to the Council, the contract amount had been exceeded. The November and December billings considerably exceeded the original contract amount. It is apparent that the contract should have been more closely scru- tinized during the performance to prevent the cost overrun. The work being performed by Mr. Gillfillan is more than satis- factory. It is beneficial to City staff in addressing the mul- tipile airport issues facing the City at this time. It is sug- gested that the contract be renewed, but at a higher maximum amount to account for the past overrun and to accommodate finali- zation of the variance and Master P1 n w k. It is suggested the maximum figure be set Attachments at $35,04Hugh Co i i iz WALTER GILLFILLAN - HOURS JULY THRU DECEMBER 1980 JULY - 95 hours at $75 /hr. _ $ 7125. AUGUST - 64 hours at $75 /hr. = 4800. SEPTEMBER - 47 hours at $75 /hr. = 3525. OCTOBER - 66 hours at $75 /hr. = 4950. SUB TOTAL $20,400 NOVEMBER - 96 hours at $75 /hr = $ 7200 DECEMBER - 135 hours at $75 /hr = 10,125. TOTAL $37,725. 3 Walter E. Gillfillan 744 Coventry Road Kensington, CA 94707 (415) 524 -3966 January 17, 1981 TO: Hugh Coffin FROM: Walter E. Gillfillan SUBJECT: Detailing of my work items for the period commencing in July, 1980. The information further augments the synopsis provided in my November 3, memorandum. 41 Walter E. Gillfillan 744 Coventry Road Kensington, CA 94707 (415) 524 -3966 DATE WORK PERFORMED TIME (hours) July, 1980 2 Meeting Airport Staff 5 3 Meeting City Staff Review and Comment Master Plan ano ANCLUC; July, 1980, draft . 6 6 Review and Comment Master Plan and ANCLUC; July, 1980, draft Prepare outline of suggested actions for Newport Beach 6 7 Review and Comment Master Plan and ANCLUC; July, 1980, draft Prepare outline of suggested actions for Newport Beach 8 8 Meeting State of California Review and Comment Master Plan and ANCLUC; July, 1980, draft 6 11 Review and Comment Master Plan and ANCLUC; July, 1980, draft 6 14 Review and Comment Master Plan and ANCLUC; July, 1980. draft Prepare outline of suggested actions for Newport Beach 6 15 Prepared outline suggested actions for Newport Beach 4 17 Review and Comment Master Plan and ANCLUC; July, 1980, draft Prepare outline of suggested actions for Newport Beach 8 r� J Walter E. Gillfillan 744 Coventry Road Kensington, CA 94707 (415) 524 -3966 DATE WORK PERFORMED TIME (hours) July, 1980 (continued) 21 Meeting City Staff Meeting City Council 6 22 Development of draft condition regard- ing the westside property 4 23 Meeting City Staff Development of draft condtions regard- ing westside property 8 24 Meeting Airport advisory committee 4 25 Development of draft condition regard- ing the westside property 4 28 Meeting State of California 1 29 Review and Comment Master Plan and ANCLUC; July, 1980, draft Meeting airline industry 8 31 Meeting City Staff Meeting State of California 5 EI Walter E. Gilitillan 744 Coventry Road Kensington, CA 94707 (415) 524 -3966 DATE WORK PERFORMED TIME (hours) August, 1980 1 Contact FAA 1 4 Meeting City Staff 1 5 Meeting City Staff 1 8 Meeting City Staff Review and Comment Master Plan and ANCLUC; July, 1980, draft 2 11 Review and Comment Master Plan and ANCLUC; July, 1980, draft Prepared draft of points for testimony at the SCAG regional airport hearing 4 13 Contact FAA 1 15 Meeting City Staff 1 18 Review and Comment Master Plan and ANCLUC; July 1980, draft Prepared initial information for a "worst case" evaluation 8 19 Meeting City Staff 1 20 Meeting City Staff Prepared draft of points for testimony at the SCAG regional airport hearings 6 22 Review and Comment Master Plan and ANCLUC; July, 1980, draft 2 23 Review and Comment Master Plan and ANCLUC; July, 1980, draft 2 1 Walter E. Gillfillan 744 Coventry Road Kensington, CA 94707 (415) 524 -3966 DATE WORK PERFORMED TIME (hours) August, 1980 (continued) 25 Review and Comment County staff paper on airline access (April /July) Meeting Airport Staff Prepare initial information for a "worst case" evaluation 8 26 Review and Comment County staff paper on airline access (April /July) Prepare initial information for a "worst case" evaluation 8 27 Review and Comment County staff paper on airline access (April /July) 8 28 Meeting airport advisory committee Meeting airport staff C 29 Review and Comment on update of Council Policy, B -1 4 .� Walter E. Gillfillan 744 Coventry Road Kensington, CA 94707 (415) 524 -3966 DATE WORK PERFORMED TIME (hours) September, 1980 4 Meeting City Staff 8 5 Meeting Board of Supervisors 7 9 Review and Comment County staff paper on airline access (April /July) 6 10 Meeting Board of Supervisors Review and Comment on update of Council Policy, B -1 8 16 Meeting Airport staff Review and Comment on update of Council Policy, B -1 8 18 Meeting City Staff 1 19 Meeting City Staff 1 23 Meeting Airport Council Review and Comment LAX proposed Capacity Control Regulations 6 30 Meeting City Staff Contact Consultant 2 Walter E. Gillfillan 744 Coventry Road Kensington, CA 94707 (415) 524 -3966 DATE WORK PERFORMED TIME (hours) October, 1980 2 Meeting City Staff Meeting Airport advisory committee 8 3 Review and Comment Sacramento City/ County noise ordinances 4 7 Meetings City Staff 2 9 Meeting City Staff Prepared summary of noise abatement actions at airports in Europe and the Pacific 6 15 Meeting City Staff 2 20 Meeting Airport Staff Prepared summary of noise abatement actions at airports in Europe and the Pacific 8 21 Review and Comment FAA special regulation on WNA Prepared preliminary information on hotel /airport relationships 8 22 Meeting City Staff Review and Comment on notice of preparation of EIR on DC9 -80 service 9 23 Prepared summary of noise abatement actions at airports in Europe and the Pacific 3 30 Meeting Airport Staff Review and Comment County staff paper on airline access (April /July) 8 31 Prepared initial information on noise 8 complaint record to Walter E. Gillfillan 744 Coventry Road Kensington, CA 94707 (415) 524 -3966 DATE WORK PERFORMED TIME (hours) November, 1980 5 Prepare initial information on noise complaint record Review and Comment FAA special regula- tion on WNA 8 6 Prepared initial information on noise complaint record 4 7 Review and Comment FAA special regula- tion of WNA 8 10 Review and Comment notice of preparation on EIR on DC9 -80 service 4 13 Meeting City Staff Meeting Airport advisory committe Meeting League of Cities 8 17 Review and Comment Variance hearing 8 18 Prepared ground access memo for briefing with Supervisors 8 21 Meeting City Staff Prepared ground access memo for briefing with Supervisors 8 25 Prepared variance conditions 8 26 Prepared variance condidtions 8 27 Prepared position papers 4 28 Prepared position papers 4 29 Prepared position papers 8 30 Prepared position papers 8 H Walter E. GiIIfiIIan 744 Coventry Road Kensington, CA 94707 (415) 524 -3966 DATE WORK PERFORMED TIME (hours) December, 1980 2 Meeting Airport Staff Meeting City Staff Meeting Airport advisory committee 8 3 Prepared position papers 8 4 Meeting City Staff Meeting Community Groups 12 5 Prepared position papers 8 8 Prepared position papers 4 9 Prepared position papers 4 10 Prepared position papers 8 11 Meeting State of California 8 15 Review and Comment notice of prepara- tion on EIR on DC9 -80 service 8 16 Meeting Board of Supervisors 8 17 Meeting City Staff 6 18 Meeting Airline Industry Meeting Noise Abatement Committee 8 19 Review and Comment porposed FAR 150 Airport Noise Compatibility Planning Meeting City Staff 8 23 Prepared position papers 4 24 Prepared position papers 4 27 Prepared Airline Access Plan Comments 4 1z Walter E. Gillfillan 744 Coventry Road Kensington, CA 94707 (415) 524 -3966 DATE WORK PERFORMED December, 1980 (continued) 28 Review and Comment EIR comments Prepare position papers 29 Review and Comment Microwave Landing System proposals Prepared Airline Access Plan Comments TIME (hours) 4 Prepare position papers 12 30 Meeting City Staff Prepared Airline Access Plan Comments Prepare position papers Meeting variance hearing 9 J CITY OF NEWPORT BEACH Office of CITY ATTORNEY January 12, 1981 To: The Honorable Mayor and Members of City Council Item No. H -2(d) From: City Attorney Subject: Renewal of Agreement with Walter E. Gillfillan, R.E., for John Wayne Airport Technical Services At the request of the Council, we are sending additional information in regards to the existing agreement and proposed agreement between the City of Newport Beach and Walter E. Gillfillan for airport consulting services. I am attaching a copy of the original agreement between the City and Mr. Gillfillan as approved July 14, 1980. The agreement provides for Mr. Gillfillan to perform work as set forth in his letter dated June 26, 1980, at the rate of $75.00 per hour as directed by the City Attorney. Since entering into the original agreement, Mr. Gillfillan has been directed to perform additional services not originally con- templated by the agreement, such as appointment to the Orange r County Airport Noise Abatement Committee and has attended several meetings of the Orange County Airport Aviation Committee. It is proposed that the City renew the agreement with Mr. Gillfillan. The new agreement, a copy of which is attached hereto, provides for the same hourly rate and the work is at the direction of the City Attorney. The maximum fee is set at $20,000. The Consultant is required to send monthly itemized statements for services rendered. The agreement runs to June 30, 1981. The services contemplated at this time include additional review of the Master Plan, ANCLUC, EIR 232 and Technical Appendix, additional review and revision of the position papers in regards to the Master Plan /ANCLUC, review of the EIR on the DC9 -Super 80, review of the EIS on John Wayne Airport prepared by ,, I Li January 12, 1981 Page 2 Renewal of Agreement with Walter E. Gilifillan, R.E., for John Wayne Airport Technical Services the CAB, detailed review of the proposed Airport Access Plan, including noise budget, additional review and preparation of a comprehensive noise control program for John Wayne Airport, to be part of the ultimate Master Plan /ANCLUC decision process by the Board of Supervisors, preparation for and appearance as a witness for the City of Newport Beach at the variance hearings for John Wayne Airport, attending Orange County Airport Aviation Committee meetings as needed, attending Orange County Noise Abatement Control Committee as needed, and providing additional technical assistance to the City Attorney, Planning Department, Public Works Department and City Manager on airport related functions. As is indicated above, at this particular time, a multitude of airport related issues are coming to a head and a considerable amount of time is needed to review each airport related issue and prepare appropriate City response. We are recycling with this memorandum our memoranda of December 8, December 22, and that dated November 3, 1980, from Mr. Gillfillan which outlines the seven items on which he has prepared review and comment papers, the seven items on which specific papers or other materials had been prepared for the City, and the 15 contacts and meetings he has attended during the initial performance phase of the agreement. Attachments as noted xc: City Manager (w /attach) X 1� 15 A G R E E M E N T (Walt ?r E. Gillfillan - Airport Consulting Services) THIS rC= EEMENT is made and entered into this %L-1_/ day of , 1980, by and between CITY OF NEWPORT BEACH'a :;;c-ieipal corporation, hereinafter referred to as "City," and WALTER E. GILLFILLAN, hereinafter referred to as "Consultant." WITNESSETH: WHEREAS, the City has determined to employ professional out- side consulting services in regards to reviewing the County of Orange Master Plan, ANCLUC and EIR in regards to John Wayne Air- port, together with additional technical services for the airport noise variance hearings and FAA and CAB hearings regarding air- line service to John •,•layne Airport; and WHEPFAS, Consultant_ has submitted to City a proposal to prepare sa'_'. work fo_ City; and WHEREAS, City desires to accept said proposal, NOW, THEREFORE, in consideration of the foregoing, the parties hereto agree as follows: 1. .___?_ 2kL. Consultant agrees to perform the work outlined in his p:= ^_a'_ dated June 26, 1980, addressed to the Mayor of the City o`_ "ewport Beach. City agrees to pay to Consultant the amount set forth in said proposal, an hourly rate of $75.00 and with a total not to exceed $13,500. 2. SCOPE OF WORK. The scope of work shall be the work set forth in said proposal, attached hereto and incorporated herein and marked Exhibit "A." The time of commencing work included within said proposal, time for completion of work, scheduling of meetings and briefings shall be controlled by the City Attorney of the City of Newport Beach. 3. BILLING AND PAYHF,NT. Consultant shall be paid under this Agreement for hours worsted, but in no event shall the amount exceed $13,:00. Consu_tant shall submit to City invoices which will be uses as a basis for payment by City. I/I Page 2 � r 4. ^ERMINATION. This Agreement shall terminate on Decem- ber 30, 178 or at such earlier time as the parties hereto agree. IN t17= 7-NESS WHEREOF, the parties hereto have caused this Agreement to be made and entered into the day and year first above written. ATTEST: :ity Clerk APPROVED AS TO FORM: City Att, CITY OF NEWPORT BEACH By ;/Mayor oggrA41!� WALTER E. GIL W LLAN Page 3 CITY CONSULTANT HRC /kv 19 Walter E. Gillfillan 744 Coventry Road Kensington, CA 94707 (415} 52,1-3966 lit i1g; ' x ✓ \ June 26, 1980 tier CAy A:,n,::b oI Ni w, Jackie Heather, Mayor City of Ne,w: ort Beach L CA Newport, (, - Dear Mayor Heather: I am su5^'_tting this proposal for your consideration based upon our discussions during our meeting on June 25. SCOPE OF WO ?K My understanding is that you are most interested in the review and com .ent on the SNA Master Plan and ANCLUC work. Review and Comment- to be accomplished and submitted in writt- en or oral form, as directed. • ANCLUC reports and supporting materials • Master Plan reports and supporting materials • Other materials as may be assigned Recommend Actions- that are directed towards compatibility issues regarding the; - o ANCLUC adoption o Master Plan adoption o Noise variance proceedings o FAA hearings regarding airline service to SNA Meet with Council Members and Staff- to discuss comments and recommended actions. This would be done as requested. Attend Meetings and Brief Other Groups- as may be directed. SCHEDULE It is anticipated that my work would begin on or about July 1 with the review and co=ents. Meetings with the Council, staff and others would occur curing July.and August. It is estimated that my tire required during this time would be about 22 days. While there may be requirements for my time beyond August, it is not possible for your staff to estimate what that might be at this time. I have no problem with a contract that has a termination date at the end of 1980 and a "not to exceed" amount. FEE To provide you with the maximum flexibility as to scope and schedule, I propose an hourly rate, with a not- to- exc -ted amount. My hourly rate for these services would be $75.00 and would in- clude all my expenses to and from my home office and within Los Angeles and Orange counties. z� -2- GENERAL I have disc;:ssed with you the fact that I now have clients and that some of r..•_ work with these clients is in the Los Angeles Region. My understanding is that no extraordinary insurance coverages will be required by the City on this project. As you requested, I have attached a biographical sketch which briefly descri�.es my background and experience. Because I work as a single individual in my business, I have a number of places where I can be reached: Main office and mailing address; 744 Coventry Road Kensington, CA 94707 San Francisco- (415) 876 -2226 Los Angeles- (213) 385 -1000 Newport Beach- (714) 673 -3918 I wish to thank you for considering me-for this assignment. As I mentioned during our discussions, I believe that there are some positive and .possibly new ways to add to the programs that you have already created at SNA. I look forward to working with you on these. Yours very truly, �1 Walter E. GOlfdian, RE Coventry Road Kensington, tea. 94707 (415) 524 -S95 o BIOGRAPHICAL SKETCH FOR WALTER E. GILLFILLAN September, 1979 PERSONAL - Born i California - Age 4u 3 - Licensed civil engineer, - Licensed private pilot Social Security number EDUCATION California 12243, Wisconsin E17155 567-32-4207 - BS, Civil Engineering, 1951 New Mexico State University - ME, Transportation Engineering, 1957 University of California, Berkeley EX+`":RIENCE Employment: - California Division of Highways - U.S. Navy, Civil Engineering Corps - Federal Aviation Administration - University of California, Institute of Transportation and Traffic Engineering Private Practice: - Study 'Director, Bay Area Study of Aviation Requirements San Francisco, Oakland and San Jose - Stud;,,, Coordinator; .regional Airport Study Associ --tion of Bay Area Governments - Study Director, Regional Airport Study Southern California Association of Governments - Study Consultant, Regional Airport Study Comprehensive Planning Organization of San Diego - Aviation Consultant, Regional Airport Plan Update Metropolitan Transportation C000nission - Task Force Director, State Transportation Policy Plan Secretary of Business & Transportation, State of California - Project Director, Airport Land Use Study. San Francisco International Airport & the County of San Mateo - Project Manager, State Transportation Policy Plan Secretary of Transportation, State of Wisconsin - Study Consultant, Regional Airport System Plan Update, Southern California Association of Governments 1-4 ;?2 CITY OF NEWPORT BEACH Office of CITY ATTORNEY To: The Honorable Mayor and Members of City Council From: City Attorney December 8, 1980 Item No. H -2(j) Subject: Renewal of Agreement with Walter E. Gillfillan, R.E. for John Wayne Airport Technical Services On July 14, 1980, the City Council approved -an agreement with Walter E. Gillfillan, R. E., for services in reviewing the Master Plan and ANCLUC for John Wayne Airport. The initial approval involved consideration in the amount of $13,200. Mr. Gillfillan has performed services for the City in relation- ship to the Master Plan and ANCLUC and other areas in regards to JWA. The work performed to date by Mr. Gillfillan has been very helpful to the City staff in preparing comments in regards to various airport proposals and activities. The work performed so far by Mr. Gillfillan has slightly exceeded the original authori- zation. The Master Plan, ANCLUC, EIR and Technical Appendix have recently been released and are being reviewed by Mr. Gillfillan to assist the City in preparing comments on the documents and helping to formulate a position in regards to JWA. It is recommended that the City Council authorize a renewal of the agreement with Mr. Gillfillan, that the authorized considera- tion for the renewal should be $20,000, the work in addition to ANCLUC and Master Plan review be directed by the City Attorney or City Manager, and that Mr. Gillfillan continue to provide monthly statements as to the work performed. Hug �3 To: From: Subject: CITY OF NEWPORT BEACH Office of CITY ATTORNEY The Honorable Mayor and Members of City Council City Attorney December 22, 1980, Item No. Renewal of Agreement with Walter E. Gillfillan, R.E. for John Wayne Airport Technical Services This office transmitted a memorandum dated December 8, 1980, in regards to the performance of the agreement by Mr. Gillfillan to date and requesting additional approval for future services. The matter was pulled from the Consent Calendar based on the Council request for additional information on the services performed to date by Mr. Gillfillan. I am attaching a copy of my December 8 memo to.the Council for information. I am also attaching to this memorandum me from Mr. Gillfillan dated November skeleton outline of services performed comment area, preparation of materials and contacts Mr. Gillfillan has had on Newport Beach. a memorandum addressed to 3, 1980, which is a so far in the review and area, and various meetings behalf of the City of Additionally, at this time Mr. Gillfillan is preparing specific policy recommendations to the City Council in regards to specific aspects of the Master Plan and ANCLUC for John Wayne Airport. It is recommended that the City Council authorize the agreement with Mr. Gillfillan as recommended 8 memorandum. 4Hugh RXCo Attachments (2) a renewal of in the December Walter E. GillfilIan 744 Coventry Road Kensington, CA 94707 (415) 524 -3966 TO: Hugh Coffin FROM: Walter Gillfillan MEMORANDUM SUBJECT: Synopsis of may activities on the Newport Beach project; July through October, 1980. DATE: November 3, 1980 This synopsis has been organized in three parts - Review /Comment; Material prepared; and Meetings. The items listed do not necessarily appear in chronological order. REVIEW /COMMENT Master Plan and ANCLUC; July, 1980 draft County staff papers on airline entry; April and July versions Update of Council's Policy B -1 LAX proposed Capacity Control Regulation City /County of Sacramento aircraft noise control ordinances FAA special regulation on WNA Notice of Preparation of an EIR on the DC 9 -80 service MATERIALS PREPARED Outline of suggested actions for Newport Beach Initial information for a "worst case" evaluation Development of draft conditions regarding the westside property Draft of points for testimony at the SCAG regional airport hearings Summary of noise abatement actions at airports in Europe and the Pacific Preliminary information on hotel /airport relaionships Initial information on noise compliant record Murry Cable Airport Manager Seth Oberg Chief Pilot, WAL William Martin Airport Noise Specialist Dennis O'Dell V.Pres. PSA Earl Spencer Spec. Asst. Hughes Airwest Thomas Riley Supervisor 5th District Mark Mispagel Attorney, CALTRANS Ed Buster Chairman, Airport Council Council Airport Advisory Committee Members of the Council Members of the city staff Congressman Badams staff Robert Bloom FAA, Los Angeles Leonard Cerrussi FAA, Washington Steve Allison VTN A G R E E M E N T (Walter E. Gillfillan - Airport Consulting Services Renewal) THIS AGREEMENT is made and entered into this day 1 of 1981, by and between CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as "City," and WALTER E. GILLFILLAN, hereinafter referred to as "Consultant." WITNESSETH: WHEREAS, on July 14, 1980, the City entered into an agreement with Consultant to perform airport consulting services in regards to reviewing the County of orange Master Plan, ANCLUC and EIR in regards to John Wayne Airport, together with addi- tional technical services for the airport noise variance hearings and FAA and CAB hearings regarding airline service to John Wayne Airport; and WHEREAS, additional services have been requested of Consultant to perform additional airport consulting services and continued performance on the above areas of concern, which proj- ects are ongoing and require additional technical consideration; and Page 1 of 4 WHEREAS, Consultant has submitted to City a proposal in regards to said work; and WHEREAS, City desires to accept said proposal, NOW, THEREFORE, in consideration of the foregoing, the par- ties hereto agree as follows: 1. GENERAL. Consultant agrees to perform the work outlined in his proposal dated January 6, 1981, attached hereto and incorporated herein by this reference and marked Exhibit "A." City agrees to pay Consultant for services rendered at an hourly rate of $75.00, not to exceed $35,000.00. 2. SCOPE OF WORK. The scope of work shall be as set forth in said proposal marked Exhibit "A" attached hereto. The time of commencing work included within said proposal, the time for com- pletion of work, the scheduling of meetings, briefings and specific direction on the work shall be controlled by the City Attorney of the City of Newport Beach. 3. BILLING AND PAYMENT. Consultant shall be paid under this Agreement for hours worked, based upon itemized monthly Page 2 of 4 billings presented to City by Consultant at the end of each month during the term of this Agreement. 4. TERM AND TERMINATION. This Agreement shall terminate June 30, 1981, or at such earlier time as the parties hereto may agree in writing, upon the giving of five (5) days' prior written notice. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be made and entered into the day and year first i above written. ATTEST: City Clerk CITY OF NEWPORT BEACH By Mayor Page 3 of 4 CITY ,�L i3 APPROVED AS TO FORM: City Attorney WALTER E. GILLFILLAN Page 4 of 4 CONSULTANT HRC /kv Walter E. Glllfillan 744 Coventry Road Kensington, CA 94707 (415) 524 -3966 January 5,1981 Mr. Hugh Coffin, City Attorney City of Newport Beach 3300 Newport Blvd Newport Beach, CA 92663 Dear Mr. Coffin: I propose that the following scope of work be made a part of the first amendment to my contract dated July 14, 1980: Under the direction of the City Attorney, the Consultant shall: (1) prepare written material and make oral presentations based upon his technical review of assigned documents. (2) make recommendations to staff and aoteeCity onclandtthr1etgsltba mentCmmiit, Coui, oemeing thamY be assigned. These work assignments shall include, but not be limited to: - Airport Master Plan /ANCLUC /EIR - development of City Council policy - implementation of mitigation measures - Airline Access Plan - CAB Environmental Impact Statement - CALTRANS variance hearing To provide the flexibility that the City requires to deal with the unpredictable aspects of the Master Plan adoption and implementation, I propose that: (1) the work assignments and expenditures be controlled by the the City Attorney. (2) there not be a guaranteed min- imum or maximum contract amount. (3) the term of the contract be extended through June 30, 1981. All other provisions of the original contract would remain in affect. Yours very truly, WALTER E. GILLFI LAN CITY OF NEWPORT BEACH Office of CITY ATTORNEY To: The Honorable Mayor and Members of City Council From: City Attorney F -3 I -a(-91) By the G i ; COUNCIL CITY 01- MEwpORT BEACH January 12, 1981 Item No. H -2(d) Subject: Renewal of Agreement with Walter E. Gillfillan, R.E., for John Wayne Airport Technical Services At the request of the Council, we are sending additional information in regards to the existing agreement and proposed agreement between the City of Newport Beach and Walter E. Gillfillan for airport consulting services. I am attaching a copy of the original agreement between the City and Mr. Gillfillan as approved July 14, 1980. The agreement provides for Mr. Gillfillan to perform work as set forth in his letter dated June 26, 1980, at the rate of $75.00 per hour as directed by the City Attorney. Since entering into the original agreement, Mr. Gillfillan has been directed to perform additional services not originally con- templated by the agreement, such as appointment to the Orange County Airport Noise Abatement Committee and has attended several meetings of the Orange County Airport Aviation Committee. It is proposed that the City renew the agreement with Mr. Gillfillan. The new agreement, a copy of which is attached hereto, provides for the same hourly rate and the work is at the direction of the City Attorney. The maximum fee is set at $20,000. The Consultant is required to send monthly itemized statements for services rendered. The agreement runs to June 30, 1981. The services contemplated at this time include additional review of the Master Plan, ANCLUC, EIR 232 and Technical Appendix, additional review and revision of the position papers in regards to the Master Plan /ANCLUC, review of the EIR on the DC9 -Super 80, review of the EIS on John Wayne Airport prepared by January 12, 1981 Page 2 Renewal of Agreement with Walter E. Gillfillan, R.E.. for John Wavne Airport Technical Services the CAB, detailed review of the proposed Airport Access Plan, including noise budget, additional review and preparation of a comprehensive noise control program for John Wayne Airport, to be part of the ultimate Master Plan /ANCLUC decision process by the Board of Supervisors, preparation for and appearance as a witness for the City of Newport Beach at the variance hearings for John Wayne Airport, attending Orange County Airport Aviation Committee meetings as needed, attending orange County Noise Abatement Control Committee as needed, and providing additional technical assistance to the City Attorney, Planning Department, Public Works Department and City Manager on airport related functions. As is indicated above, at this particular time, a multitude of airport related issues are coming to a head and a considerable amount of time is needed to review each airport related issue and prepare appropriate City response. We are recycling with this memorandum our memoranda of December 8, December 22, and that dated November 3, 1980, from Mr. Gillfillan which outlines the seven items on which he has prepared review and comment papers, the seven items on which specific papers or other materials had been prepared for the City, and the 15 contacts and meetings he has attended during the initial performance phase of the agreement. Attachments as noted xc: City Manager (w /attach) 3 A G R E E M E N T (Waiter E. Gillfillan - Airport Consulting Services) THIS AG=i:EMENT is made and entered into this ��� n day of , 1980, by and between CITY OF NEWPORT BEACH a municipal corporation, hereinafter referred to as "City," and WALTER E. GILLFILLAN, hereinafter referred to as "Consultant." WITNESSETH: WHEREAS, the City has determined to employ professional out- side consulting services in regards to reviewing the County of i Orange Master Plan, ANCLUC and EIR in regards to John Wayne Air- port, together with additional technical services for the airport noise variance hearings and FAA and CAB hearings regarding air- line service to John Wayne Airport; and WHEPFAS, Consultant_ has submitted to City a proposal to prepare sai:, work for City; and WHEREAS, City desires to accept said proposal, iR NOW, THEREFORE, in consideration of the foregoing, the parties hereto agree as follows: 1. G_'?ERAL. Consultant agrees to perform the work outlined in his prcncsal dated June 26, 1980, addressed to the Mayor of the City o` Newport Beach. City agrees to pay to Consultant the amount sec forth in said proposal, an hourly rate of $75.00 and with a total not to exceed $13,500. 2. SCOPE OF WORK. The scope of work shall be the work set forth in said proposal, attached hereto and incorporated herein and marked Exhibit "A." The time of commencing work included within said proposal, time for completion of work, scheduling of meetings and briefings shall be controlled by the City Attorney of the City of Newport Beach. 3. BILLING AND PAYMENT. Consultant shall be paid under this Agreement for hours worked, but in no event shall the amount exceed $1.2,300. Consu Cant shall submit to City invoices which will be use:: as a basis for payment by City. Page 2 J- 4. TERMINATION. This Agreement shall terminate on Decem- ber 30, 138, or at such earlier time as the parties hereto agree. IN W=_NESS WHEREOF, the parties hereto have caused this Agreement to !:)e made and entered into the day and year first above written. CITY OF NEWPORT BEACH i �Aayof ATTEST: ycity Clerk J WALTER E. GIL W LLAN APPROVED A, TO FORM: } li IIl �_Mvlp %lz CITY CONSULTANT ty'Attoc r.cv'{,t / HRC /kv Page 3 I � & Walter E. Gillfillan 744 Coventry Road . Kensington, CA 94707 (415) 524 -3966 June 26, 1980 Jackie Heather, Mayor City of Neu7port Beach Newport, CA [� ..� 1"rrflax ✓ al�ty Dear Mayor Heather: I am submitting this proposal for your consideration based upon our discussions during our meeting on June 25. SCOPE OF WOPI{ My understanding is that you are most interested in the review and comment on the SNA Master Plan and ANCLUC work. Review and Comment- to be accomplished and submitted in writt- en or oral form, as directed. o ANCLUC reports and supporting materials o Master Plan reports and supporti.ug materials o Other materials as may be assigned Recommend Actions- that are directed towards compatibility issues regarding the; - • ANCLUC adoption • Master Plan adoption • Noise variance proceedings • FAA hearings regarding airline service to SNA Meet with Council Members and Staff- to discuss comments and recommended actions. This would be done as requested. Attend Meetings and Brief Other Groups- as may be directed. SCHEDULE It is anticipated that my work would begin on or about July 1 with the re =:iew and co- ..=ents. Meetings with the Council, staff and others would occur during July.and August. It is estimated that my time required during this time would be about 22 days. While there may be requirements for my time beyond August, it is not possible for your staff to estimate what that might be at this time. I have no problem with a contract that has a termination date at the end of 1980 and a "not to exceed" amount. FEE To provide you with the maximum flexibility as to scope and schedule, I propose an hourly rate, with a not- to- ex<aed amount. My hourly rate for these services would be $75.00 and would in- clude all my expenses to and from my home office and within. Los Angeles and Orange counties. 7 I GENERAL -2 I have disczssed with you the fact that I now have clients and that some of m::% work with these clients is in the Los Angeles Region. My understanding is that no extraordinary insurance coverages will be required by the City on this project. As you requested, I have attached a biographical sketch which I describes my background and experience. Because I work as a single individual in my business, I have a number of enlaces where I can be reached: Main office and mailing address; 744 Coventry Road Kensington, CA 94707 San.Francisco- (415) 876 -2226 Los Angeles- (213) 385 -1000 Newport Beach- (714) 673 -3918 I wish to thank you for considering me.for this assignment. As I mentioned during our discussions, I believe that there are some positive and possibly new ways to add to the programs that you have already created at SNA. I look forward to working with you on these. Yours very truly, /WMP // 0 Waller E. Gillfillan, RE 744 Coventry Road Kensington, Ca, 94707 (415) 524 -3950 BIOGRAPHICAL SKETCH FOR WALTER E. GILLFILLAN September, 1979 PERSONAL - Born in California - Age •;8 - Licensed civil engineer, California 12243, Wisconsin E17155 - Licensed private pilot Social Security number 567 -32 -4207 EDUCATION - BS, Civil Engineering, 1951 New Mexico State University - ME, Transportation Engineering, 1957 University of California, Berkeley EXYh:RIENCE Employment: - California Division of Highways - U.S. Navy, Civil Engineering Corps - Federal Aviation Administration - University of California, Institute of Transportation and Traffic Engineering Private Practice: - Study Director, Bay Area Study of Aviation Requirements San Francisco, Oakland and San Jose - Stud,; Coordinator, Regional Airport Study Association of Bay Area Governments - Study Director, Regional Airport Study Southern California Association of Governments - Study Consultant, Regional Airport Study Comprehensive Planning Organization of San Diego - Aviation Consultant, Regional Airport Plan Update Metropolitan Transportation Commission - Task Force Director, State Transportation Policy Secretary of Business & Transportation, State of - Project Director, Airport Land Use Study. San Francisco International Airport & the County - Project Manager, State Transportation Policy Plan Secretary of Transportation, State of Wisconsin - Study Consultant, Regional Airport System Plan California Association of Governments Plan California of San Mateo Update, Southern q A G R E E M E N T (Walter E. Gillfillan - Airport Consulting Services Renewal) THIS AGREEMENT is made and entered into this day of 1981, by and between CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as "City," and WALTER E. GILLFILLAN, hereinafter referred to as "Consultant." WITNESSETH: WHEREAS, on July 14, 1980, the City entered into an agreement with Consultant to perform airport consulting services in regards to reviewing the County of Orange Master Plan, ANCLUC and EIR in regards to John Wayne Airport, together with addi- tional technical services for the airport noise variance hearings and FAA and CAB hearings regarding airline service to John Wayne Airport; and WHEREAS, additional services have been requested of Consultant to perform additional airport consulting services and continued performance on the above areas of concern, which proj- ects are ongoing and require additional technical consideration; and Page 1 of 4 N WHEREAS, Consultant has submitted to City a proposal in regards to said work; and WHEREAS, City desires to accept said proposal, NOW, THEREFORE, in consideration of the foregoing, the par- ties hereto agree as follows: 1. GENERAL. Consultant agrees to perform the work outlined in his proposal dated January 6, 1981, attached hereto and incorporated herein by this reference and marked Exhibit "A." City agrees to pay Consultant for services rendered at an hourly rate of $75.00. 2. SCOPE OF WORK. The scope of work shall be as set forth in said proposal marked Exhibit "A" attached hereto. The time of commencing work included within said proposal, the time for com- pletion of work, the scheduling of meetings, briefings and specific direction on the work shall be controlled by the City Attorney of the City of Newport Beach. 3. BILLING AND PAYMENT. Consultant shall be paid under this Agreement for hours worked, based upon itemized monthly Page 2 of 4 billings presented to City by Consultant at the end of each month during the term of this Agreement. . 4. TERM AND TERMINATION. This Agreement shall terminate June 30, 1981, or at such earlier time as the parties hereto may agree in writing, upon the giving of five (5) days' prior written notice. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be made and entered into the day and year first above written. ATTEST: City Clerk CITY OF NEWPORT BEACH By Mayor Page 3 of 4 CITY APPROVED AS TO FORM: City Attorney WALTER E. GILLFILLAN Page 4 of 4 CONSULTANT HRC /kv 1J Walter E. G(Ilfil[an 744 Coventry Road Kensington, CA 94707 (415) 524 -3966 January 5,1981 Mr. Hugh Coffin, City Attorney City of Newport Beach 3300 Newport Blvd Newport Beach, CA 92663 Dear Mr. Coffin: I propose that the following scope of work be made a part of the first amendment to my contract dated July 14, 1980: Under the direction of the City Attorney, the Consultant shall: (1) prepare written material and make oral presentations based upon his technical review of assigned documents. (2) make recommendations to staff and mentaCommittee, meetings andtother1meetingslthatbmay Y 9 Y be assigned. These work assignments shall include, but not be limited to: - Airport Master Plan /ANCLUC /EIR - development of City Council policy - implementation of mitigation measures - Airline Access Plan - CAB Environmental Impact Statement - CALTRANS variance hearing To provide the flexibility that the City requires to deal with the unpredictable aspects of the Master Plan adoption and implementation, I propose that: (1) the work assignments and expenditures be controlled by the the City Attorney. (2) there not be a guaranteed min- imum or maximum contract amount. (3) the term of the contract be extended through June 30, 1981. All other provisions of the original contract would remain in affect. Yours very truly, WALTER E. GILLFI LAN ELI CITY OF NEWPORT BEACH Office of CITY ATTORNEY To: The Honorable Mayor and Members of City Council From: City Attorney December 8, 1980 Item No. H -2(j) Subject: Renewal of Agreement with Walter E. Gillfillan, R.E. for John Wayne Airport Technical Services On July 14, 1980, the City Council approved an agreement with Walter E. Gillfillan, R. E., for services in reviewing the Master Plan and ANCLUC for John Wayne Airport. The initial approval involved consideration in the amount of $13,200. Mr. Gillfillan has performed services for the City in relation- ship to the Master Plan and ANCLUC and other areas in regards to JWA. The work performed to date by Mr. Gillfillan has been very helpful to the City staff in preparing comments in regards to various airport proposals and activities. The work performed so far by Mr. Gillfillan has slightly exceeded the original authori- zation. The Master Plan, ANCLUC, EIR and Technical Appendix have recently been released and are being reviewed by Mr. Gillfillan to assist the City in preparing comments on the documents and helping to formulate a position in regards to JWA. It is recommended that the City Council authorize a renewal of the agreement with Mr. Gillfillan, that the authorized considera- tion for the renewal should be $20,000, the work in addition to ANCLUC and Master Plan review be directed by the City Attorney or City Manager, and that Mr. Gillfillan continue to provide monthly statements as to the work performed. Hu i5 To: From: CITY OF NEWPORT BEACH Office of CITY ATTORNEY The Honorable Mayor and Members of City Council City Attorney December 22, 1980 Item No. ALI i Subject: Renewal of Agreement with Walter E. Gillfillan, R.E. for John Wayne Airport Technical Services This office transmitted a memorandum dated December 8, 1980, in regards to the performance of the agreement by Mr. Gillfillan to date and requesting additional approval for future services. The matter was pulled from the Consent Calendar based on the Council request for additional information on the services performed to date by Mr. Gillfillan. I am attaching a copy of my December 8 memo to the Council for information. I am also attaching to this memorandum me from Mr. Gillfillan dated November skeleton outline of services performed comment area, preparation of materials and contacts Mr. Gillfillan has had on Newport Beach. a memorandum addressed to 3, 1980, which is a so far in the review and area, and various meetings behalf of the City of Additionally, at this time Mr. Gillfillan is preparing specific policy recommendations to the City Council in regards to specific aspects of the Master Plan and ANCLUC for John Wayne Airport. It is recommended that the City Council authorize the agreement with Mr. Gillfillan as recommended 8 memorandum. 4nugh RqCo Attachments (2) a renewal of in the December 12 Walter E. Gillfillan 744 Coventry Road Kensington, CA 94707 (415) 524 -3966 MEMORANDUM TO: Hugh Coffin FROM: Walter Gillfillan SUBJECT: Synopsis of nay activities on the Newport Beach project; July through October, 1980. DATE: November 3, 1980 This synopsis has been organized in three parts - Review /Comment; Material prepared; and Meetings. The items listed do not necessarily appear in chronological order. REVIEW /COMMENT Master Plan and ANCLUC; July, 1980 draft County staff papers on airline entry; April and July versions Update of Council's Policy B -1 LAX proposed Capacity Control Regulation City /County of Sacramento aircraft noise control ordinances FAA special regulation on WNA Notice of Preparation of an EIR on the DC 9 -80 service MATERIALS PREPARED Outline of suggested actions for Newport Beach Initial information for a "worst case" evaluation Development of draft conditions regarding the westside property Draft of points for testimony at the SCAG regional airport hearings Summary of noise abatement actions at airports in Europe and the Pacific Preliminary information on hotel /airport relaionships Initial information on noise compliant record MEETINGS /CONTACTS Murry Cable Airport Manager Seth Oberg Chief Pilot, WAL William Martin Airport Noise Specialist Dennis O'Dell V.Pres. PSA Earl Spencer Spec. Asst. Hughes Airwest Thomas Riley Supervisor 5th District Mark Mispagel Attorney, CALTRANS Ed Buster Chairman, Airport Council Council Airport Advisory Committee Members of the Council Members of the city staff Congressman Badams staff Robert Bloom FAA, Los Angeles Leonard Cerrussi FAA, Washington Steve Allison VTN raggog- i DEC 22 1980 By the Ciff COUNCIL CITY OF NEWPORT BEACH - 11N1'I,1981 ?� thgl CITY COUNCIL .'e �� ^wPORT BEAC, CITY OF NEWPORT BEACH Office of CITY ATTORNEY To: The Honorable Mayor and Members of City Council From: City Attorney December 22, 1980 Item No. Subject: Renewal of Agreement with Walter E. Gillfillan, R.E. for John Wayne Airport Technical Services This office transmitted a memorandum dated December 8, 1980, in regards to the performance of the agreement by Mr. Gillfillan to date and requesting additional approval for future services. The matter was pulled from the Consent Calendar based on the Council request for additional information on the services performed to date by Mr. Gillfillan. I am attaching a copy of my December 8 memo to the Council for information. I am also attaching to this memorandum me from Mr. Gillfillan dated November skeleton outline of services performed comment area, preparation of materials and contacts Mr. Gillfillan has had on Newport Beach. a memorandum addressed to 3, 1980, which is a so far in the review and area, and various meetings behalf of the City of Additionally, at this time Mr. Gillfillan is preparing specific policy recommendations to the City Council in regards to specific aspects of the Master Plan and ANCLUC for John Wayne Airport. It is recommended the agreement with 8 memorandum. Attachments (2) that the City Council authorize Mr. Gillfillan as recommended 4HUgh R4Cof1 a renewal of in the December ' CITY OF NEWPORT BEACH Office of CITY ATTORNEY To: The Honorable Mayor and Members of City Council From: City Attorney December 8, 1980 Item No. H -2(j) Subject: Renewal of Agreement with Walter E. Gillfillan, R.E. for John Wayne Airport Technical Services On July 14, 1980, the City Council approved an agreement with Walter E. Gillfillan, R. E., for services in reviewing the Master Plan and ANCLUC for John Wayne Airport. The initial approval involved consideration in the amount of $13,200. Mr. Gillfillan has performed services for the City in relation- ship to the Master Plan and ANCLUC and other areas in regards to JWA. The work performed to date by Mr. Gillfillan has been very helpful to the City staff in preparing comments in regards to various airport proposals and activities. The work performed so far by Mr. Gillfillan has slightly exceeded the original authori- zation. The Master Plan, ANCLUC, EIR and Technical Appendix have recently been released and are being reviewed by Mr. Gillfillan to assist the City in preparing comments on the documents and helping to formulate a position in regards to JWA. It is recommended that the City Council authorize a renewal of the agreement with Mr. Gillfillan, that the authorized considera- tion for the renewal should be $20,000, the work in addition to ANCLUC and Master Plan review be directed by the City Attorney or City Manager, and that Mr. Gillfillan continue to provide monthly statements as to the work performed. Hugh R. Coffin Walter E. Gillfillan 744 Coventry Road Kensington, CA 94707 (415) 524 -3966 TO: Hugh Coffin FROM: Walter Gillfillan SUBJECT: Synopsis of my activities on the Newport Beach project; July through October, 1980. DATE: November 3, 1980 This synopsis has been organized in three parts - Review /Comment; Material prepared; and Meetings. The items listed do not necessarily appear in chronological order. REVIEW /COMMENT Master Plan and ANCLUC; July, 1980 draft County staff papers on airline entry; April and July versions Update of Council's Policy B -1 LAX proposed Capacity Control Regulation City /County of Sacramento aircraft noise control ordinances FAA special regulation on WNA Notice of Preparation of an EIR on the DC 9 -80 service MATERIALS PREPARED Outline of suggested actions for Newport Beach Initial information for a "worst case" evaluation Development of draft conditions regarding the westside property Draft of points for testimony at the SCAG regional airport hearings Summary of noise abatement actions at airports in Europe and the Pacific Preliminary information on hotel /airport relaionships Initial information on noise compliant record MEETINGS /CONTACTS Murry Cable Airport Manager Seth Oberg Chief Pilot, WAL William Martin Airport Noise Specialist Dennis O'Dell V.Pres. PSA Earl Spencer Spec. Asst. Hughes Airwest Thomas Riley Supervisor 5th District Mark Mispagel Attorney, CALTRANS Ed Buster Chairman, Airport Council Council Airport Advisory Committee Members of the Council Members of the city staff Congressman Badams staff Robert Bloom FAA, Los Angeles Leonard Cerrussi FAA, Washington Steve Allison VTN 30m V =14 CITY OF NEWPORT BEACH OFFICE OF THE CITY CLERK (714) 640 -2251 Feb 18, 1981 TO: FINANCE DIRECTOR FROM: City Clerk SUBJECT: Contract No. 2195 Description of Contract Renewal of Agreement with .._..____ .. Walter F. Gillfillan, R.E. for John Wayne Airport Technical Services. Effective date of Contract Jan 26, 1981 Authorized by Resolution No. 9966 adopted on Jan 26, 1981 Contract with Walter E. Gillfillan Adress 744 Coventry Rd. Kensington, CA 94707 Amount of Contract hourly rate of $75.00, not to exceed $35,00.00. Wanda E. Andersen City Clerk WEA:bf City Hall • 3300 Newport Boulevard, Newport Beach, California 92663 A G R E E M E N T (Walter E. Gillfillan - Airport Consulting Services Renewal) THIS AGREEMENT is made and entered into this 26th day of January , 1981, by and between CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as "City," and WALTER E. GILLFILLAN, hereinafter referred to as "Consultant." WITNESSETH: WHEREAS, on July 14, 1980, the City entered into an agree- ment with Consultant to perform airport consulting services in regards to reviewing the County of Orange Master Plan, ANCLUC and EIR in regards to John Wayne Airport, together with additional technical services for the airport noise variance hearings and FAA and CAB hearings regarding airline service to John Wayne Airport; and WHEREAS, additional services have been requested of Consul- f tant to perform additional airport consulting services and con- tinued performance on the above areas of concern, which projects are ongoing and require additional technical consideration; and Page 1 of 4 a 0 WHEREAS, Consultant has submitted to City a proposal in regards to said work; and WHEREAS, City desires to accept said proposal, NOW, THEREFORE, in consideration of the foregoing, the par- ties hereto agree as follows: 1. GENERAL. Consultant agrees to perform the work outlined in his proposal dated January 6, 1981, attached hereto and incor- porated herein by this reference and marked Exhibit "A." City agrees to pay Consultant for services rendered at an hourly rate of $75.00, not to exceed $35,000.00. 2. SCOPE OF WORK. The scope of work shall be as set forth in said proposal marked Exhibit "A" attached hereto. The time of commencing work included within said proposal, the time for com- pletion of work, the scheduling of meetings, briefings and specific direction on the work shall be controlled by the City Attorney of the City of Newport Beach. 3. BILLING AND PAYMENT. Consultant shall be paid under this Agreement for hours worked, based upon specifically Page 2 of 4 6 0 described itemized monthly billings presented to City by Consultant at the end of each month during the term of this Agreement. 4. TERM AND TERMINATION. This Agreement shall terminate June 30, 1981, or at such earlier time as the parties hereto may agree in writing, upon the giving of five (5) days' prior written notice. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be made and entered into the day and year first above written. CITY OF NEWPORT BEACH III , a`y� ATTEST: 1 J City Clerk Page 3 of 4 CITY a 0 APPROVED AS TOAFORM: WALTER E. GILLFILLPA CONSULTANT Page 4 of 4 HRC /kv 0 0 Walter E. Gillfillan 744 Coventry Road Kensington, CA 94707 (415) 524 -3966 January 5,1981 Mr. Hugh Coffin, City Attorney City of Newport Beach 3300 Newport Blvd Newport Beach, CA 92663 Dear Mr. Coffin: I propose that the following scope of work be made a part of the first amendment to my contract dated July 14, 1980: Under the direction of the City Attorney, the Consultant shall: (1) prepare written material and make oral presentations based upon his technical review of assigned documents. (2) make recommendations to staff and (3) attend meetings of the Airport Committee, Noise Abate- ment Committee, City Council, and other meetings that may be assigned. These work assignments shall include, but not be limited to: - Airport Master Plan /ANCLUC /EIR - development of City Council policy - implementation of mitigation measures - Airline Access Plan - CAB Environmental Impact Statement - CALTRANS variance hearing To provide the flexibility that the City requires to deal with the unpredictable aspects of the Master Plan adoption and implementation, I propose that: (1) the work assignments and expenditures be controlled by the the City Attorney. (2) there not be a guaranteed min- imum or maximum contract amount. (3) the term of the contract be extended through June 30, 1981. All other provisions of the original contract would remain in affect. Yours very truly, WALTER E. GILLFI LAN EXHIBIT A DEC - 8 1080 CITY OF NEWPORT BEACH BY the Cify COUNCIL Office of CITY OF NEWPORT BEACH CITY ATTORNEY December 8, 1980 To: The Honorable Mayor and Members of City Council Item No. H -2(j) From: City Attorney Subject: Renewal of Agreement with Walter E. Gillfillan, R.E. for John Wayne Airport Technical Services On July 14, 1980, the City Council approved an agreement with Walter E. Gillfillan, R. E., for services in reviewing the Master Plan and ANCLUC for John Wayne Airport. The initial approval involved consideration in the amount of $13,200. Mr. Gillfillan has performed services for the City in relation- ship to the Master Plan and ANCLUC and other areas in regards to JWA. The work performed to date by Mr. Gillfillan has been very helpful to the City staff in preparing comments in regards to various airport proposals and activities. The work performed so far by Mr. Gillfillan has slightly exceeded the original authori- zation. The Master Plan, ANCLUC, EIR and Technical Appendix have recently been released and are being reviewed by Mr. Gillfillan to assist the City in preparing comments on the documents and helping to formulate a position in regards to JWA. It is recommended that the City Council authorize a renewal of the agreement with Mr. Gillfillan, that the authorized considera- tion for the renewal should be $20,000, the work in addition to ANCLUC and Master Plan review be directed by the City Attorney or City Manager, and that Mr. Gillfillan continue to provide monthly statements as to the work performed. HuAR.Cof r CITY OF NEWPORT BEACH Office of CITY ATTORNEY To: The Honorable Mayor and Members of City Council From: City Attorney July 14, 1980 Item No. H -2(j) Subject: Contract with Walter E. Gillfillan, R.E., for Review and Comment on the Orange County Airport Master Plan and ANCLUC This office, together with the Mayor's office, has been seeking out a consultant to assist the City in reviewing the Master Plan and ANCLUC for Orange County Airport. The City does not have available staff with expertise and experience in reviewing airport master plans and airport noise control and land use compatibility studies to make a thorough, detailed and complete analysis of the documents being prepared for Orange County Airport. Of the persons referred to this office and the Mayor, we've contacted several regarding the ANCLUC and Master Plan for Orange County Airport and recommend the retention of Walter E. Gillfillan, R.E., to become a consultant for the City. I am attaching to this memorandum a copy of the proposal dated June 26, 1980, addressed to the Mayor, together with a biographical sketch of Walter E. Gillfillan dated September, 1979. We feel that Mr. Gillfillan is eminently qualified to review the Master Plan and ANCLUC for Orange County Airport. Mr. Gillfillan has served as the project manager for the joint action plan to improve compati- bility between San Francisco International Airport and San Mateo County environs area by reducing aircraft noise, improving ground access, and improving air quality. Mr. Gillfillan also has been retained by SCAG in regards to the Regional Airport Study and recently has been retained by the State of California to appear as an expert witness for the State in three pending airport noise variance hearings, including Orange County. We have discussed the employment of Mr. Gillfillan by the City of Newport Beach with the r • Page Two attorneys for the State Department of Transportation, Division of Aeronautics, who feel, as do we, that there is no conflict of interest in employing Mr. Gillfillan to provide consulting services for us in regards to the Master Plan and ANCLUC at Orange County Airport. Mr. Gillfillan has provided us with some work already in regards to an overview of the Master Plan and ANCLUC in their present status. In conclusion, it is recommended that the City Council approve the resolution authorizing the Mayor and City Clerk to execute an agreement between the City of Newport Beach and Walter E. Gillfillan, R. E., for consulting services in regards to the Orange County Airport Master Plan and ANCLUC, consistent with the proposal of June 26, 1980. The cost to the City will not exceed $13,200.00. Mr. Gillfillan's work will be on specific assignment and not a general hourly basis. Attachments (2) • 6 E; . VE D �- � 1 _ �1 vUIN14 G i City M er 6t Y anal i - / Y c/ Naw,crt Dear Mayor Heather: I am submitting this proposal for your consideration based upon our discussions during our meeting on June 25. SCOPE OF WORK My understanding is that you are most interested in the review and comment on the SNA Master Plan and ANCLUC work. Review and Comment- to be accomplished and submitted in writt- en or oral form , as directed. • ANCLUC reports and supporting materials • Master Plan reports and supporti.ug materials • Other materials as may be assigned Recommend Actions- that are directed towards compatibility issues regarding the; • ANCLUC adoption • Master Plan adoption • Noise variance proceedings • FAA hearings regarding airline service to SNA Meet with Council Members and Staff- to discuss comments and recommended actions. This would be done as requested. Attend Meetings and Brief Other Groups- as may be directed. SCHEDULE It is anticipated that my work would begin on or about July 1 with the review and comments. Meetings with the Council, staff and others would occur during July.and August. It is estimated that my time required during this time would be about 22 days. While there may be requirements for my time beyond August, it is not possible for your staff to estimate what that might be at this time. I have no problem with a contract that has a termination date at the end of 1980 and a "not to exceed" amount. FEE To provide you with the maximum flexibility as to scope and schedule, I propose an hourly rate, with a not -to- exceed amount. My hourly rate for these services would be $75.00 and would in- clude all my expenses to and from my home office and within Los Angeles and Orange counties. Walter E. Gillfillan 744 Coventry Road Kensington, CA 94707 (4i 5) 524 -3966 June 26, 1980 Jackie Heather, Mayor City of Newport Beach Newport, CA E; . VE D �- � 1 _ �1 vUIN14 G i City M er 6t Y anal i - / Y c/ Naw,crt Dear Mayor Heather: I am submitting this proposal for your consideration based upon our discussions during our meeting on June 25. SCOPE OF WORK My understanding is that you are most interested in the review and comment on the SNA Master Plan and ANCLUC work. Review and Comment- to be accomplished and submitted in writt- en or oral form , as directed. • ANCLUC reports and supporting materials • Master Plan reports and supporti.ug materials • Other materials as may be assigned Recommend Actions- that are directed towards compatibility issues regarding the; • ANCLUC adoption • Master Plan adoption • Noise variance proceedings • FAA hearings regarding airline service to SNA Meet with Council Members and Staff- to discuss comments and recommended actions. This would be done as requested. Attend Meetings and Brief Other Groups- as may be directed. SCHEDULE It is anticipated that my work would begin on or about July 1 with the review and comments. Meetings with the Council, staff and others would occur during July.and August. It is estimated that my time required during this time would be about 22 days. While there may be requirements for my time beyond August, it is not possible for your staff to estimate what that might be at this time. I have no problem with a contract that has a termination date at the end of 1980 and a "not to exceed" amount. FEE To provide you with the maximum flexibility as to scope and schedule, I propose an hourly rate, with a not -to- exceed amount. My hourly rate for these services would be $75.00 and would in- clude all my expenses to and from my home office and within Los Angeles and Orange counties. /I a GENERAL -2- 0 I have discussed with you the fact that I now have clients and that some of my work with these clients is in the Los Angeles Region. My understanding is that no extraordinary insurance coverages will be required by the City on this project. As you requested, I have attached a biographical sketch which briefly describes my background and experience. Because I work as a single individual in my business, I have a number of places where I can be reached: Main office and mailing address; 744 Coventry Road Kensington, CA 94707 San Francisco- (415) B76 -2226 Los Angeles- (213) 385 -1000 Newport Beach- (714) 673 -3918 I wish to thank you for considering me.for this assignment. As I mentioned during our discussions, I believe that there are some positive and possibly new ways to add to the programs that you have already created at SNA. I look forward to working with you on these. Yours very truly, T Walter E. Gillfillan, RE Coventry Road Kensington, Ca. 94707 lcmm (415) 524 -3966 BIOGRAPHICAL SKETCH FOR WALTER E. GILLFILLAN September, 1979 PERSONAL - Born in California - Age 48 - Licensed civil engineer, California 12243, Wisconsin E17155 - Licensed private pilot Social Security number 567 -32 -4207 EDUCATION - BS, Civil Engineering, 1951 New Mexico State University - ME, Transportation Engineering, 1957 University of California, Berkeley EXPERIENCE Employment: - California Division of Highways - U.S. Navy, Civil Engineering Corps - Federal Aviation Administration - University of California, Institute of Transportation and Traffic Engineering Private Practice: - Study Director, Bay Area Study of Aviation Requirements San Francisco, Oakland and San Jose - Study Coordinator, Regional Airport Study Association of Bay Area Governments - Study Director, Regional Airport Study Southern California Association of Governments - Study Consultant, Regional Airport Study Comprehensive Planning Organization of San Diego - Aviation Consultant, Regional Airport Plan Update Metropolitan Transportation Commission - Task Force Director, State Transportation Policy Secretary of Business & Transportation, State of - Project Director, Airport Land Use Study. San Francisco International Airport & the County - Project Manager, State Transportation Policy Plar Secretary of Transportation, State of Wisconsin - Study Consultant, Regional Airport System Plan California Association of Governments Plan California of San Mateo Update, Southern . • • Walter E. GillfilIan j- I 744 Coventry Road Kensington, CA 94707' (415) 524 -3966 June 26, 1980 P� city Mara � CitY of i:r;i c,t H ° = ^ -h \ Jackie Heather, Mayor City of Newport Beach (;,i_; Newport, CA J _r Dear Mayor Heather: I am submitting this proposal for your consideration based upon our discussions during our meeting on June 25. COPE OF WORK My understanding is that you are most interested in the review and comment on the SNA Master Plan and ANCLUC work. Review and Comment- to be accomplished and submitted in writt- en or oral form, as directed. • ANCLUC reports and supporting materials • Master Plan reports and supporting materials • Other materials as may be assigned Recommend Actions- that are directed towards compatibility issues regarding the; • ANCLUC adoption • Master Plan adoption • Noise variance proceedings • FAA hearings regarding airline service to SNA Meet with Council Members and Staff- to discuss comments and recommended actions. This would be done as requested. Attend Meetings and Brief Other Groups- as may be directed. SCHEDULE It is anticipated that my work would begin on or about July 1 with the review and comments. Meetings with the Council, staff and others would occur during July.and August. It is estimated that my time required during this time would be about 22 days. While there may be requirements for my time beyond August, it is not possible for your staff to estimate what that might be at this time. I have no problem with a contract that has a termination date at the end of 1980 and a "not to exceed" amount. FEE To provide you with the maximum flexibility as to scope and schedule, I propose an hourly rate, with a not -to- exceed amount. My hourly rate for these services would be $75.00 and would in- clude all my expenses to and from my home office and within Los Angeles and Orange counties. -2- GENERAL. I have discussed with you the fact ih.At I now have clients and that some of my work with these clients is in the Los Angeles Region. My understanding is that no extraordinary insurance coverages will be required by the City on this project. As you requested, I have attached a biographical sketch which briefly describes my background and experience. Because I work as a single individual in my business, I have a number of places where I can be reached: Main office and mailing address; 744 Coventry Road Kensington, CA 94707 San Francisco- (415) 876 -2226 Los Angeles- (213) 385 -1000 Newport Beach- (714) 673 -3918 I wish to thank you for considering me for this assignment. As I mentioned during our discussions, I believe that there are some positive and possibly new ways to add to the programs that you have already created at SNA. I look forward to working with you on these. Yours very truly, Walter E. Gillfillan, RE 744 Coventry Road Kensington, Ca. 94707 (415) 524 -3966 BIOGRAPHICAL SKETCH FOR WALTER E. GILLFILLAN September, 1979 PERSONAL - Born in California - Age 48 - Licensed civil engineer, - Licensed private pilot Social Security number EDUCATION California 12243, Wisconsin E17155 567 -32 -4207 - BS, Civil Engineering, 1951 New Mexico State University - ME, Transportation Engineering, 1957 University of California, Berkeley FXPFPTFNfF Employment: - California Division of Highways - U.S. Navy, Civil Engineering Corps - Federal Aviation Administration - University of California, Institute of Transportation and Traffic Engineering Private Practice: - Study Director, Bay Area Study of Aviation Requirements San Francisco, Oakland and San Jose - Study Coordinator, Regional Airport Study Association of Bay Area Governments - Study Director, Regional Airport Study Southern California Association of Governments - Study Consultant, Regional Airport Study Comprehensive Planning Organization of San Diego - Aviation Consultant, Regional Airport Plan Update Metropolitan Transportation Commission - Task Force Director, State Transportation Policy Plan Secretary of Business & Transportation, State of California - Project Director, Airport Land Use Study. San Francisco International Airport & the County of San Mateo - Project Manager, State Transportation Policy Plan Secretary of Transportation, State of Wisconsin - Study Consultant, Regional Airport System Plan Update, Southern California Association of Governments A G R E E M E N T (Walter E. Gillfillan - Airport Consulting Services) THIS AGREEMENT is made and entered into this �7 GR day of lee, L I , 1980, by and between CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as "City," and WALTER E. GILLFILLAN, hereinafter referred to as "Consultant." WITNESSETH: WHEREAS, the City has determined to employ professional out- side consulting services in regards to reviewing the County of Orange Master Plan, ANCLUC and EIR in regards to John Wayne Air- port, together with additional technical services for the airport noise variance hearings and FAA and CAB hearings regarding air- line service to John Wayne Airport; and WHEREAS, Consultant has submitted to City a proposal to prepare said work for City; and WHEREAS, City desires to accept said proposal, 0 0 NOW, THEREFORE, in consideration of the foregoing, the parties hereto agree as follows: 1. GENERAL. Consultant agrees to perform the work outlined in his proposal dated June 26, 1980, addressed to the Mayor of the City of Newport Beach. City agrees to pay to Consultant the amount set forth in said proposal, an hourly rate of $75.00 and with a total not to exceed $13,500. 2. SCOPE OF WORK. The scope of work shall be the work set forth in said proposal, attached hereto and incorporated herein and marked Exhibit "A." The time of commencing work included within said proposal, time for completion of work, scheduling of meetings and briefings shall be controlled by the City Attorney of the City of Newport Beach. 3. BILLING AND PAYMENT. Consultant shall be paid under this Agreement for hours worked, but in no event shall the amount exceed $13,500. Consultant shall submit to City invoices which will be used as a basis for payment by City. Page 2 0 4. TERMINATION. This Agreement shall terminate on Decem- ber 30, 1980, or at such earlier time as the parties hereto agree. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be made and entered into the day and year first above written. ATTEST: 41/4, City Clerk APPROVED A TO FORM: CITY OF NEWPORT BEACH Bye.tccL'c�w'1�.���. (jIay CITY 064x9!� -� WALTER E. GIL41LLAN CONSULTANT City'Attorn4 / HRC /kv Page 3 G 9 0 Walter E. Gil ifiIIan 744 Coventry Road Kensington, CA 94707 (415) 524 -3966 June 26, 1980 Jackie Heather, Mayor City of Newport Beach Newport, CA ED C tv City Dear Mayor Heather: I am submitting this proposal for your consideration based upon our discussions during our meeting on June 25. SCOPE OF WORK My understanding is that you are most interested in the review and comment on the SNA Master Plan and ANCLUC work. Review and Comment- to be accomplished and submitted in writt- en or oral form, as directed. • ANCLUC reports and supporting materials • Master Plan reports and supporting materials • Other materials as may be assigned Recommend Actions- that are directed towards compatibility issues regarding the; • ANCLUC adoption • Master Plan adoption • Noise variance proceedings • FAA hearings regarding airline service to SNA Meet with Council Members and Staff- to discuss comments and recommended actions. This would be done as requested. Attend Meetings and Brief Other Groups- as may be directed. SCHEDULE It is anticipated that my work would begin on or about July 1 with the review and comments. Meetings with the Council, staff and others would occur during July.and August. It is estimated that my time required during this time would be about 22 days. While there may be requirements for my time beyond August, it is not possible for your staff to estimate what that might be at this time. I have no problem with a contract that has a termination date at the end of 1980 and a "not to exceed" amount. FEE To provide you with the maximum flexibility as to scope and schedule, I propose an hourly rate, with a not -to- exceed amount. My hourly rate for these services would be $75.00 and would in- clude all my expenses to and from my home office and within Los Angeles and Orange counties. LI 0 0 -2- GENERAL I have discussed with you the fact ihat I now have clients and that some of my work with these clients is in the Los Angeles Region. My understanding is that no extraordinary insurance coverages will be required by the City on this project. As you requested, I have attached a biographical sketch which briefly describes my background and experience. Because I work as a single individual in my business, I have a number of places where I can be reached: Main office and mailing address; 744 Coventry Road Kensington, CA 94707 San Francisco- (415) 876 -2226 Los Angeles- (213) 385 -1000 Newport Beach- (714) 673 -3918 I wish to thank you for considering me. for this assignment. As I mentioned during our discussions, I believe that there are some positive and possibly new ways to add to the programs that you have already created at SNA. I look forward to working with you on these. Yours very truly, _, 0 Walter E. Gillfillan, RE 744 Coventry Road Kensington, Ca. 94707 (415) 524 -3966 BIOGRAPHICAL SKETCH FOR WALTER E. GILLFILLAN September, 1979 PERSONAL - Born in California - Age 48 - Licensed civil engineer, - Licensed private pilot - Social Security number EDUCATION 0 California 12243, Wisconsin E17155 567 -32 -4207 - BS, Civil Engineering, 1951 New Mexico State University - ME, Transportation Engineering, 1957 University of California, Berkeley EXPERIENCE Employment: - California Division of Highways - U.S. Navy, Civil Engineering Corps - Federal Aviation Administration - University of California, Institute of Transportation and Traffic Engineering Private Practice: - Study Director, Bay Area Study of Aviation Requirements San Francisco, Oakland and San Jose - Study Coordinator, Regional Airport Study Association of Bay Area Governments - Study Director, Regional Airport Study Southern California Association of Governments - Study Consultant, Regional Airport Study Comprehensive Planning Organization of San Diego - Aviation Consultant, Regional Airport Plan Update Metropolitan Transportation Commission - Task Force Director, State Transportation Policy Plan Secretary of Business & Transportation, State of California - Project Director, Airport Land Use Study, San Francisco International Airport & the County of San Mateo - Project Manager, State Transportation Policy Plan Secretary of Transportation, State of Wisconsin - Study Consultant, Regional Airport System Plan Update, Southern California Association of Governments 0 0 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT FOR CONSULTING SERVICES BETWEEN THE CITY OF NEWPORT BEACH AND WALTER E. GILLFILLAN, R.E., IN REGARDS TO ORANGE COUNTY /JOHN WAYNE AIRPORT WHEREAS, there has been presented to the City Council of the City of Newport Beach a certain Agreement for Consulting Services between the City of Newport Beach and Walter E. Gill - fillan, R. E., in regards to Orange County /John Wayne Airport; and WHEREAS, the City Council has reviewed the terms and conditions of said Agreement and finds them to be satisfactory and that it would be in the best interest of the City to execute said Agreement, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that the Agreement above described is approved, and the Mayor and City Clerk are hereby authorized and directed to execute the same on behalf of the City of Newport Beach. ADOPTED this 14th day of July , 1980. ATTEST: City Clerk S Mayor kv 7/8/80