HomeMy WebLinkAboutC-2214 - Engineering Services for Newport Boulevard Widening Between 30th Street and Coast HighwayCITY OF NEWPORT BEACH
FROM: City Clerk
SUBJECT: Contract No. C -2214
Project Encrineering Services for Newport Blvd,
widening between 30th St. and Coast.Hwy.
Attached is signed copy of subject contract for transmittal to the contractor.
Contractor: Willdan Associates
Address: 1020 S. Anaheim Blvd., Ste. 300, Anaheim, CA 92805
Amount: $fie contract
Effective Date: October 23, .1980
Resolution No. 9897
Att.
cc: Finance Department Q
City Ilall 3300 Newport Boulevard
Doris Geo e
Newport Beach, California 92663
AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
FOR
NEWPORT BOULEVARD STREET IMPROVEMENTS
BETWEEN
30TH STREET AND COAST HIGHWAY
THIS AGREEMENT is made and entered into this day of
October, 1980, by and between the CITY OF NEWPORT BEACH, a municipal corpora-
tion, hereinafter referred to as "CITY," and the firm of WILLDAN ASSOCIATES,
hereinafter referred to as "ENGINEER."
W I T N E S S E T H
WHEREAS, the CITY's Positive Traffic Solutions Program recommends
development of a program for the widening of Newport Boulevard between 30th
Street and Coast Highway to six lanes, as provided for in the CITY's Circula-
tion Element- Master Plan of Streets and Highways; and
WHEREAS, the CITY desires to prepare a project report and prelimin-
ary plans for the widening of Newport Boulevard between 30th Street and Coast
Highway, said widening improvements hereinafter referred to as "PROJECT "; and
WHEREAS, ENGINEER has submitted a proposal to CITY (dated September 24,
1980) to perform engineering services in connection with the preparation of a
project report and preliminary plans; and
WHEREAS, CITY desires to accept said proposal;
NOW, THEREFORE, in consideration of the foregoing, the parties hereto
agree as follows:
I. General
A. CITY engages ENGINEER to perform the services hereinafter
described for the compensation herein stated.
B. ENGINEER agrees to perform said services upon the terms
hereinafter set forth.
II. Services to be Performed by ENGINEER
A. Surveying
1. Prepare a 40 -scale aerial topography map of the project
area extending from 30th Street to West Coast Highway.
The aerial topography map will show all existing topo-
graphic features with contour elevations shown at one -
foot intervals and will be used in preliminary design
and alignment studies for Newport Boulevard.
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2. Provide field surveying as necessary to establish
controls for the aerial surveys and to complete a
boundary control survey for use in connection with the
roadway alignment calculations and right -of -way map-
ping.
B. Right -of -Way Engineering and Mapping
1. Review all right -of -way documents and record date assem-
bled by the CITY staff and assist the City in determining
the properties where litigation guarantees should be
obtained by the CITY.
2. Verify all existing State and CITY right -of -way.
3. Based on the precise alignment developed for the ulti-
mate widening of Newport Boulevard, determine the
additional right -of -way needed to accomplish the ulti-
mate widening.
4. Prepare 40 -scale right -of -way maps showing the precise
alignment for Newport Boulevard and showing all existing
and required right -of -way including all bearings, dimen-
sions, and other pertinent data.
5. Prepare preliminary cost estimates for right -of -way
acquisition.
C. Traffic Studies
1. Review and analyze the following data supplied by the
CITY:
a. Daily and peak hour traffic volumes.
b. Intersection turning volumes.
c. Bicycle counts and movements.
d. Accident reports and diagrams.
2. Based on the above data, evaluate and make recommenda-
tions for the initial widening project, the ultimate
project, and for phasing of construction with respect to
the following items:
a. Intersection geometrics, including left- and right -
turn storage lanes.
b. Traffic signal modifications.
c. Bicycle facilities.
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d. Lane and transition striping for phased construction.
e. On- street parking requirements.
f. Mitigation of high accident causes.
3. Evaluate and comment on lane widening and reducing transi-
tions at each end of the project, initially as well as
ultimately. This will include analysis of Coast Highway
ramp usage.
D. Preliminary Engineering and Cost Estimates
1. Assemble and review all available information pertaining
to the PROJECT including existing as -built improvement
plans, utility atlases, previous alignment studies, soil
information, and other data.
2. Analyze and evaluate alternate schemes for widening
Newport Boulevard between 30th Street and West Coast
Highway with respect to such factors as right -of -way
requirements, existing structures and utilities, access,
parking, traffic requirements, etc. Precise alignment
calculations will be prepared for the alignment that is
determined to best accomplish the roadway widening with
respect to the above factors.
3. Conduct a structural analysis of the existing West
Newport Channel bridge to determine the feasibility of
widening the bridge to accommodate one additional travel
lane and a bike facility. Evaluate various structural
alternatives for accomplishing the bridge widening,
and provide recommendations based on economics, aes-
thetics, compatibility with the existing structure, and
ease of construction. Also, prepare a geometric design
for the bridge widening, including a plan, elevation,
and typical cross section based on the recommended
method of construction. The geometric design will in-
clude provisions for maintaining the existing bike trail
beneath the bridge at the north side of the channel.
4. Prepare a preliminary design for the ultimate widening
of Newport Boulevard from 30th Street to West Coast
Highway, including a study plan showing curbs, sidewalks,
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driveways, median islands, transitions, striping, signals,
utility relocations, intersection modifications, etc.
Also, prepare a preliminary design for the initial
widening project along the easterly side of Newport
Boulevard from 32nd Street to the West Newport Channel
Bridge. Preliminary plans will be prepared on City of
Newport Beach mylar sheets.
5. Evaluate the proposed widening with respect to construc-
tion phasing and provide recommendations for a phased
construction sequence that will provide for continuous
traffic movement on Newport Boulevard during the con-
struction period.
6. Evaluate the impact of the Newport Boulevard widening
on the City Hall parking lot and prepare alternative
preliminary designs for the parking lot modifications.
7. Conduct coordination meetings with CITY and Caltrans
staff at various stages of the project to review the
progress and to obtain additional input and direction.
8. Prepare preliminary cost and quantity estimates for the
widening project.
9. Prepare an engineering report summarizing all the above
studies and design recommendations for submittal to
Caltrans with the preliminary plans. Ten (10) copies
of the engineering report will be provided.
III. Duties of CITY
A. Assemble parcel maps, records of survey, and other record
data from the CITY and County files.
B. Obtain litigation guarantees on all properties where right-
of -way acquisition will be made.
C. Conduct utility research and compile an inventory of all
existing and proposed utilities within the roadway right -of-
way. Also, coordinate with each utility owner in develop-
ing recommendations for all utility relocations required
by the project.
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D. Prepare an updated hydrology study for the project area,
analyze existing drainage improvements, identify existing
drainage deficiencies, and develop recommendations for
ultimate drainage facilities.
E. Provide mylar plan and profile and standard sheets for
preparation of right -of -way and preliminary improvement
plans.
IV. Time of Completion
The final PROJECT report, including all plans and other docu-
ments for the report shall be submitted to the Public Works
Director of the CITY for final review by March 15, 1980.
V. Ownership of PROJECT Documents
Original drawings, reports, notes, maps, and other documents
shall become the property of the CITY and may be reproduced and
utilized as deemed necessary by the Public Works Director.
VI. Right of Termination
CITY reserves the right to terminate this Agreement at any time
by giving ENGINEER seven (7) days' prior written notice; notice
shall be deemed served upon deposit in the United States Mail,
postage prepaid, addressed to the ENGINEER's business office
at 1020 South Anaheim Boulevard, Suite 300, Anaheim, California
92805. In the event of termination due to errors, omissions,
or negligence of ENGINEER, CITY shall be relieved of any obliga-
tion to compensate ENGINEER for that portion of the work affected
by such errors, omissions, or negligence of the ENGINEER. If
this Agreement is terminated for any other reason, CITY agrees
to compensate ENGINEER for the actual services performed up to
the effective date of the notice of termination, on the basis
of the fee schedule contained herein.
VII. Fee Schedule and Payment
In consideration of the performance of the above - described
engineering services, CITY hereby agrees to pay ENGINEER an
amount based upon the hourly rate schedule set forth below. In
no event shall said amount be greater than Thirty Thousand
Dollars ($30,000.00) except as otherwise provided herein.
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A. Hourly rates for office and field personnel shall be as
follows:
CLASSIFICATION FEE RATE PER HOUR
Principal Engineer
$ 55.00
Division Manager
49.00
Project Manager
45.00
Senior Project Engineer
44.00
Project Engineer
38.00
Design Engineer
31.00
Senior Designer
36.00
Designer
29.00
Senior Draftsperson
32.00
Draftsperson
27.00
Junior Draftsperson
19.00
Real Property Agent
43.00
Assistant Real Property Agent
36.00
Real Property Technician
19.00
Computer Calculation Analyst
36.00
Survey Analyst
29.50
Construction Observer
30.00
Delivery
17.00
Field Coordination
45.00
Party Chief
42.00
Two -Man Field Party
80.00
Three -Man Field Party
118.00
Four -Man Field Party
145.00
It should be noted that the foregoing wage rates are effec-
tive through July 31, 1981. The rates will be adjusted
after that date to compensate for annual labor union negotia-
ted adjustments and other increases in labor costs.
B. The contract amount shall be paid to ENGINEER as follows:
1. Monthly partial payments shall be based on the amount
earned each month, as determined by the fee schedule.
2. In addition, CITY agrees to reimburse ENGINEER for the
actual cost of reproduction of copies of said plans and
related documents, and other related costs authorized
in advance by the Public Works Director and advanced by
ENGINEER.
IX. Additional Work
Should ENGINEER complete any additional work not outlined in
this Agreement, but authorized by CITY, the extra work shall be
performed on an hourly basis in accordance with the hourly rate
standard fee schedule set forth in Section VII (Fee Schedule
and Payment) above.
X. PROJECT Scope Revisions
The scope of the PROJECT may be changed and the maximum fee re-
vised upon prior written approval of the Public Works Director
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if the increase in the maximum fee does not exceed Three Thousand
Dollars ($3,000.00). If the increase in the maximum fee should
exceed $3,000, an amendment providing for such revisions shall
be processed and executed by the parties hereto.
XI. Hold Harmless
ENGINEER shall indemnify and save harmless CITY and its officers
and employees from any damage or liability arising from any
errors, omissions, or negligence in the ENGINEER's'performance
of the engineering work and services required by this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement
on the date first above written.
ATTEST:
By:X -F
City Cll
erk
APPROVED AS TO FORM:
G /h%
ity"Attorney
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CITY OF NEWPORT BEACH
CITY
WILLDAN ASS IATES
By
ENGINEER
X
ENGINEER
October, 20, 1980
TO: CITY CLERK
FROM: Public Works Department
SUBJECT: AGREEMENTS FOR NEWPORT BOULEVARD STREET IMPROVEMENTS
BETWEEN 30TH STREET AND COAST HIGHWAY
Attached are two copies of the subject agreements.
Please have executed on behalf of the City, retain your
copy and return the remini.ng copy to this department.
i
JOHN WOLTER
PROJECT ENGINEER
JW:em
Att.
OCT 14 1980
BY +M CITY COUNCIL
TO: CITY COUNCIL CITY OF WPM 16ACM
FROM: Public Works Department
0
October 14, 1980
CITY COUNCIL AGENDA
ITEM NO. 9 -,a/
SUBJECT: AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES TO PREPARE PRELIMI-
NARY PLANS AND A PROJECT REPORT FOR NEWPORT BOULEVARD WIDENING
BETWEEN 30TH STREET AND COAST HIGHWAY
RECOMMENDATION:
Adopt a resolution authorizing the Mayor and the City Clerk to exe-
cute an agreement for engineering services with Willdan Associates.
DISCUSSION:
The Positive Traffic Solutions Program recommended development of a
program for the widening of Newport Boulevard between 30th Street and Coast
Highway to six lanes, as provided in the City's Circulation Element. The sub-
ject report will provide engineering and traffic data, right -of -way drawings,
preliminary improvement plans and cost estimates for the proposed widening. The
report is a necessary first step in pursuing a cooperative project with CalTrans
for construction of the improvements. Competition for funding State highway
projects is intensifying and a detailed engineering report will be advantageous
in establishing project priorities.
A proposal has been requested and received from Willdan Associates for
providing the engineering services necessary to prepare the subject project re-
port and preliminary plans. (See attachment for services to be provided.) Com-
pensation will be based on standard hourly rates, with the maximum fee not to
exceed $30,000 (rate schedule attached).
Funds are available in the currently budgeted gas tax account to pre-
pare EIR's and preliminary engineering for street projects.
Benjamin B. Nolan
Public Works Director
JSW:jd
Att.
2
M Or
SERVICES TO BE PERF6RMED &Y- WittOAN' "ASSOCIATES:
1. Providing aerial topography of the project area and field surveying
necessary to prepare roadway alignment;4gd.:right -of -way mapping.
2. Preparing a right -of -way map of Newport Boulevard showing existing
and required right -of -way.
Preparation of a traffic study which makes recommendations for the
ultimate project and for possible phasing of the construction with
respect to the following items:
a) intersection geometrics
b) traffic signal modifications
c) bicycle facilities
d) lane and transition striping
e) on- street parking
f) mitigations of high accidents locations
g) transitions at each end of project
h) Coast Highway ramp usage
Preparation of a project report and preliminary plans which include the
following:
(a) Assemble and review as -built improvement plans, utility atlases,
previous alignment studies and other data related to project.
(b) Analyze and evaluate alternate schemes for widening Newport
Boulevard with respect to such factors as right -of -way, drainage,
existing structures and utilities, access, parking, traffic
requirements, etc.
(c) Conduct structural analysis of the existing Newport Channel Bridge
to determine feasibility of widening bridge. Evaluate and make
recommendations on various structural alternatives for accomplish-
ing the bridge widening.
(d) Prepare preliminary design for the ultimate widening of Newport
Boulevard and an initial widening along the east side of Newport
Boulevard. The design shall include study plans showing all of the
improvements required.
(e) Evaluate and make recommendations for construction phasing.
(f) Prepare alternative preliminary plans for City Hall parking lot
modifications.
(g) Participate in coordination meetings with CalTrans and City staff.
(h) Prepare preliminary cost and quantity estimates for the project.
(i) Prepare engineering report for submittal to CalTrans.
5 WILLDAN ASSG' PATES ❑ ENGINEERS, ARCIPECTS & PLANNERS
IW7 Anaheim, Cerritos, Oxnard, Palm Desert. Son Bernardino and Son Diego, California
Phoenix, Tempe and Flagstaff, Arizona
August 1, 1980
Our hourly wages rates are as follows:
CLASSIFICATION FEE RATE PER HOUR
Principal Engineer
$ 55.00
Division Manager
49.00
Project Manager
45.00
Senior Project Engineer
44.00
Project Engineer
38.00
Design Engineer
31.00
Senior Designer
36.00
Designer
29.00
Senior Draftsperson
32.00
Draftsperson
27.00
Junior Draftsperson
19.00
Real Property Agent
43.00
Assistant Real Property Agent
36.00
Real Property Technician
19.00
Computer Calculation Analyst
36.00
Survey Analyst
29.50
Construction Observer
30.00
Delivery
17.00
Field Coordination
45.00
Party Chief
42.00
Two -Man Field Party
80.00
Three -Man Field Party
118.00
Four -Man Field Party
145.00
It should be noted that the foregoing wage rates are effective through July
31, 1981. The rates will be adjusted after that date to compensate for
annual labor union negotiated adjustments and other increases in labor
costs.
1020 S. ANAHEIM BOULEVARD • SUITE 300 • ANAHEIM, CALIFORNIA 92805 (714) 774 -5740 • (213) 924 -1631
OCT 14 1980
BY the CITY COUNCil.
CITY �ff mftTw WAGH
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF NEWPORT BEACH AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AN AGREEMENT FOR PRO-
FESSIONAL ENGINEERING SERVICES BETWEEN THE
CITY OF NEWPORT BEACH AND WILLDAN ASSOCIATES
IN CONNECTION WITH THE WIDENING OF NEWPORT
BOULEVARD BETWEEN 30TH STREET AND COAST
HIGHWAY
WHEREAS, there has been presented to the City Council
of the City of Newport Beach a certain Agreement for Professional
Engineering Services between the City of Newport Beach and
WILLDAN ASSOCIATES in connection with the widening of Newport
Boulevard between 30th Street and Coast Highway and;
WHEREAS, the City Council has reviewed the terms and
conditions of said Agreement and finds them to be satisfactory
and that it would be in the best interest of the City to execute
said Agreement,
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Newport Beach that the Agreement above described is
approved, and the Mayor and City Clerk are hereby authorized and
directed to execute the same on behalf of the City of Newport
Beach.
ADOPTED this 14th day of October 1980.
Mayor
ATTEST:
City Clerk
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