HomeMy WebLinkAboutC-2234 - System 80 Computer�f 'EFRY1r UNIVAMP
10920 WILSHIRE BOULEVARD
3RD FLOOR
LOS ANGELES, CALIFORNIA 90021
TELEPHONE (213) 200'1511
February 15, 1983
Ms. Wanda Andersen
City Clerk
City of Newport Peach
3300 Newport Boulevard
Newport Beach, CA. 92663
Re: Insurance Coverage
Dear Ms. Andersen:
(39)
CIP ()r N
NEWPr� Tt%R%ti,
i;At,4F.
FEB 16 1983w
RECEIVED
CITY i f.Fflx
Under the General Provisions Section of the Contract,
Univac and its insurors, if any, relieve the City of
Newport Beach of responsibility for risk or loss or
damage to the leased equipment, and any susbsequent
leased equipment, except for loss or damage caused by
the City's negligence.
Our insurance policy, which provides all risk coverage
subject to a $10,000 deductible, does provide that the
insuror may not have recourse against the City without
written permission from Sperry Lb ivac. 'Therefore,
although the contract holds the City for damage due to
its negligence, I feel that I can state with assurance
that Sperry Univac would not proceed against the City,
nor permit our insuror to proceed, unless we could
prove gross negligence (an example of gross negligence
is an open can of gasoline left in the computer room).
If you have any questions or the need for additional
information, please do not hesitate to contact me.
Very truly yours,
Date -/6 I? �°� ✓am.cQe-ca�..
GOES SENT TO: Larry andoren
❑ mayor. Manager, Contracts
0 uncliMen Western Operations
Xr"ager
eyAttorney
❑ 6!61. Dir. LV:im
0 GenSery Dir.
❑P8 &RDir.
O Planning Dlr.
r3 Poo ice Chief
Dif
j' fir+ j t4ee "
SPERRY UNIVAC IS A DIVISION OF SPERRY CORPORATION
CITE` OF NEWPORT BEACH
P.o. BOX 11-08, NElCPV1R 1 Bc:V H. CA 92663 3881
September 29, 1982
Mr. Richard L. Brun
Senior Sales Representative
SPERRY UNIVAC
Suite 200
600 City Parkway West
Orange, California 92668
Dear Mr. Brun:
Pursuant to the action of the City council relative to the
Consent Calendar Agenda Item 18, Budget Amendn1ent BA -033,
which was approved during Council session on ;>cpt.e ber 27,
1982, you are hereby authoriz,:d to place on o:. -der the Pol.l.o4;-
ing identified equipment for installation at the City Hall
computer center. This order is sup, lcm,ental. to our exist.i %q
contracts with Sperry Univac dated Dece:.iber 31, 1.980 and is
subject to the terms and conditions stated therein.
The equipment to be ordered is as toll.ows:
(All items in whole dollars)
LINE TYPE DESCRIPTION
NO.
1.
F3921 -84
Model 3 to 6 Expansion
11,642
58
with 262K Memory 1
2.
F2783 -97
786K Memory to 1.5MB 1
3.
F2783 -96
524K Memory to 2.OMB 1
4.
1943 -91
Model. 5 /6ECF 1
5.
F3425 -00
Micrologic Expansion 1
6.
F2829 -00
Processor Power Expansion 1
7.
F2785 -00
8422 Diskette. Drive Exp. 1
8.
8417 -00
8417 Disk Drive Cabinet 1.
9.
F2834 -00
Fixed Media Drive 1
10.
F2787 -01
HDA 118.2MB 1.
11.
0871 -81
Uniservo 10 9 -tr.k. dual. !ape I
12.
F2788 -99
SLCA Medium Speed Synch Ln. 3
13.
F2798 -99
SLCA Medium Speed Synch UDLCl
�3q�1 -o6
3300 Newport Boulevard
PURCHASE YAIN`.0
PRTCE PER MO
-7 -1 E_11t
LF,ASE
$30,159 $ 81 $ 4381
17,463
67
3211
11,642
58
214a
6,093
45
89
3,675
21
71
735
5
22
1,412
9
25
1,234
5
23
5,525
30
132
2,912
19
55
15,612
89
232%
5,229
27
92
1,885
11
33
(continued on page -2 -)
Newport Beach
Mr. Richard L. Br-u7,
September 29,
Page -2-
(continued)
LINE
TYPE
DESCRIPTION
QTY
PURCHASE
MAINT.
-17 -Y%P.12
NO.
PRICE
PER M"D.
E, QT;
14.
8538-99
_ __ __
Terminal Multiplexer
2
_
$ 3,562
$ 14
S 65
15.
F1264-00
Multiplexer Expansion
3
1,0(18
16.
F1266-00
Synch/Asynch Interfaces
2
712
G
48
17.
3560-62
UTS 20 Diaplay.CRT
i3
33,761
3-6 A
819
18.
F3620-00
UTS 20 Expanded 1,'Ieyboard
13
5,564
-19
147
19.
F3575-00
Screen Bypass Car'L-ridge.
13
6,565
01
i57
20.
0798-99
0798 2000PS Printer
5
33,250
320
630
21.
P2648-00
Document Partinci Isar
5
570
22.
F3587-00
Compressed Print
5
925
J
20
*T0Ti,,LS
$189,553
$1,234
-7 15
Equipment identified under items .1. throuc ]"
- 1h 2 is reque�51.ed for del .:v-
cry within November, 1982. Equipment i3o.nnfied i.tenis 14 through 22
Is reauested for delivery by December. 1, �9 8 1 2.
Very truly yours,
L
Ted C. Kramp George P
Director of Data Processing Finance
City of Newport Beach City of
Attachment: Copy of Consent Calendar 9-27-82
ACCEPTED:
• pas
rector
New-port Beach
SPERRY UNIVAC
DIV, SPERRY CORP RATION
ae i
BY L. vANDOREN
TM.E: CONTRACTS MANAGER
WESTERN Of ONS
DOT
DATE -----------
Removed
Removed.
F. (Contd.)
12. BALBOA_BOULEVARD PAVEMENT SUBSEALING (C -2350) -
Approve the plans and specifications; and authorize
the City Clerk to advertise for bids to be opened
at 2:30 p.m., on October 14, 1982. (Report from
Public Works)
13. CONVERSION OF TICONDEROGA STREET TO A PRIVATE STREET -
Direct staff to proceed with the proposed vacation;
work with the community association and the residents
to prepare the material necessary for formal abandon-
ment proceedings; and prepare an administrative fee
estimate for Council consideration. (Report from
Public Works)
14. OASIS PARK GRADING (C -2316) - Approve grading concept
Alternative No. 3; and direct staff to proceed with
environmental assessment and engineering. (Report from
Public Works)
15. SOUND AMPLIFICATION PERMIT FOR CITY ARTS COMMISSION -
Approve application for use of Eastbluff Park on
October 3, 1982. (Report from Parks, Beaches and
Recreation)
16. ENVIRONMENTAL QUALITY CITIZENS ADVISORY COMMITTEE -
Accept resignation of Lucy de Mocskonyi with regret;
and direct the City Clerk to post vacancy notice.
(Letter attached)
17. BICYCLE TRAILS CITIZENS ADVISORY COMMITTEE - Accept
resignation of Kathleen A. Santilli with regret; and
direct City Clerk to post vacancy notice. (Letter
attached)
18. BUDGET AMENDMENTS - For approval:
BA -032, $4,200.00 Increase in Budget Appropriations
for testing for asbestos fibers in the City water
distribution system; Water Fund.
$A- 033 ;43s240,40:Incx��se:n $ucget,Apropriations
,for implementation of _.Phase II Computer grade for
seven months during 1982-83; Data Processing fiund °'
(Report from City - Manager) r......,
BA -034, $8,910.00 Increase in Budget Appropriations
for County Landfill Disposal (Refuse) Fees; Park and
Recreation Fund.
BA -035, $175,095.00 Increase in Budget Appropriations
for County Landfill Disposal (Refuse) Fees; General
Fund. (Report from General Services Department)
BA -036, $2,875.00 Increase in Budget Appropriations
for revenue received from the 1982 Juried Art Contest
and Art Booth reservation; Nondepartmental Fund.
Action: If desired, move affirmative
action of the Consent Calendar
except for those items removed.
- 10 -
SPEAKERS MUST LIMIT REMARKS TO FIVE MINUTES ON ALL AGENDA ITEMS.
CITY OF NEWPORT BEACH
P.O. BOX 1768, NEWPORT BEACH, CA 92663 -3884
15, 1982
Mr. Richard L. Brun
Senior Sales Representative
Southern California Public Sector
SPRRRY UNIVAC
600 City Parkway West
Suite 200
Orange, California 92668
Dear Mr. Brun:
Pursuant to our previous conversations and correspondence
you are instructed to make the following changes to our
contractual agreement number 643 -2190 which is dated Dec-
ember 31, 1980 and executed by J. Heather, Mayor of the
City of Newport Beach as follows.
Cancel immediately, without delay and without penalty, the
model 0776 printer currently installed on the System 80 pro-
cessor configuration at the City of Newport Beach for reasons
of continued product deficiencies in the areas of quality,
impression, allignment and operation. You are accordingly
authorized to place on order for immediate delivery to said
City of Newport Beach two (2) model 0789 printer systems and
two (2) printer bands for operation, with two (2) additional
printer bands for backup. It is understood that the new
printers will be supplied to the City of Newport Beach at
less cost than is now rendered for the 0776. It is also
understood that the printer bands for the 0789 printer must
be purchased by the City of Newport Beach as they are not
available for rental.
It is imperative that this intolerable situation be rectified
immediately and without any further delay.,,
Very truly yours, p rov
T. C. xramp George Pa pa
Data Processing Manager Finance Di or
3300 Newport Boulevard, Newport Beach
CITY OF NEWPORT BEACH
OFFICE OF THE CITY CLERK
(714) 640 -2251
.April 3, 1981
TO: FINANCE DIRECTOR
FROM: City Clerk
SUBJECT: Contract No. 2234
Description of Con tract SPerry-Univac System -80 CagPuter
(7 -vear Lease)
Effective date of Contract December 8, 1980
Authorized by Resolution No. 9948 adopted on Dec 22, 1980
Contract with terry- Univac System-80 Computes
Adress (See Contract)
Amount of Contract wee Contract) _
Wanda E. Andersen
City Clerk
WEA:bf
City Hall • 3300 Newport Boulevard, Newport Beach, California 92663
=' ".. UNIVACW
C
TYP£
NO.
GROUP
DESCRIPTION
5
rit2V of NfraMrl- Beach
3045 -99
A
T
o
M
3300 Newport Boulevard
E
R
Newport Beach, California 92663
(TO BE COMPLETED IF OTHER THAN ABOVE)
(
N
0tiz of Nc+y=r*f- Fleach nod-n Prnracainq DepaX:tMent
T A
T
3300 Newport Boulevard
E
Newport Beach, California 92663
S, COUNTY AND MUNICIPAL
GOVERNMENT AGREEMENT
GROUP A & B EQUIPMENT
7 Year Lease
with
Purchase /Equity Option
AGREEMENT NUMBER
5 ZI,7o
Sperry Corporation, acting through its Sperry Univac Division (hereinafter called "Sperry Univac "), upon its acceptance hereof by means of
signature in the Acceptance block of this Agreement, shall provide to the Customer the Products and Services described herein subject to the
following Terms and Conditions.
EQUIPMENT SCHEDULE
ITEM
NO.
TYP£
NO.
GROUP
DESCRIPTION
NO. OF
UNITS
1
3045 -99
A
System 80/ Model 3
1
- Floating Point
-262K Storage
- Integrated Disk Channel
- Integrated Disk Controller
- Integrated Workstation Controller
- Console Workstation
- Integrated Diskette/Paper Controller
2
C3382 -00
A
USA Character Set Selection
1
3
F2783 -05
A
262K Storage Expansion
1
4
F3620 -02
A
Console Keyboard Model "B"
1
5
P2787 -98
A
Head Disk Assembly
1
6
3560 -79
A
System 80 Workstations
2
7
C3382 -00
A
USA Character Set
2
8
F3620 -00
A
Keyboard Model "B"
2
9
8422 -00
A
Manual Disk Subsysten
1
10
8417 -00
A
8417 Disk Drive Cabinet
2
11
F2834 -00
A
Fixed Media Drive
6
12
F2787 -01
A
HDA with NO Fixed Head
6
13
0871 -99
A
Uniservo 10 Prime/PE /Controller/Drive
1
14
0776 -99
A
0776 1200 Line Per Minute Printer
1
15
F2347 -00
A
Printer Band (ASCII 63 Character)
1
16
0719 -04
A
300 CPM Card Reader
1
17
F2788 -99
A
SLCA Medium Speed Synchronous Lines
2
ACCEPTANCE
$PERRY UNIVAC DIVISION OF SPERRY CORPORATION
ACCEPTANCE BY (TYPE NAgME)(��
FEB 2 l ld__— 5l9$
SIGNATURE DATE
WESTERN OK ATWUS
Sperry Univac
UD1 -1838 REV. $ -79
4 S.A.
CUSTOMER
(TYRE NAME]
r
Mayor
TITLE
City of Newport Beach, California
90
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SCHEDULE 8
MONTHLY CHARGES
ITEM
NO!
NO. OF
UNITS
TYPE
NUMBER
UNIT MONTHLY
E C ,>M ENT
CHARGE
E%TENDCD
MONTHLY
EQUIPMENT
CHANGE
UNIT .A15
MONTHLY MAINT.
CHARGE
EXTENDED BASE
MONTHLY MAINT.
CHARGE
1.
1
3045 -99
$ 928.00
$928.-
$355.00
$355.-
2.
1
C3382 -00
.00
-
.00
-
3.
1
F2783 -05
99.00
99.-
29.00
29.-
4.
1
F3620 -02
7.00
7.-
3.00
3.-
5.
1
F2787 -98
50.00
50.-
19.00
19.-
6.
2
3560 -79
54.00
108.-
13.00
26.-
7.
2
C3382 -00
.00
-
.00
-
8.
2
F3620 -00
7.00
14.-
3.00
6.-
9.
1
8422 -00
26.00
26.-
9.00
9.-
10.
2
8417 -00
21.00
42.-
5.00
10.-
11.
6
F2834 -00
95.00
570.-
30.00
180.-
12.
6
F2787 -01
50.00
300.-
19.00
114.-
13.
1
0871 -99
527.00
527.-
160.00
160.-
14.
1
0776 -99
813.00
813.-
298.00
298.-
15.
1
F2347 -00
24.00
24.-
.00
-
16.
1
0719 -04
109.00
109.-
39.00
39.-
17.
2
F2788 -99
30.00
60.-
9.00
18.-
18.
1
F3471 -00
3.00
3.-
.00
-
19.
1
F3472 -00
3.00
3.-
.00
-
TOTALS ► EE100 $1,266.0
MAINTENANCE SERVICE
FROM
TO
1. PRINCIPAL PERIOD OF
0800
1.700
MAINTENANCE
2. OPTIONAL SCHEDULED
EXTENDED PPM FOR
GROUP A EQUIPMENT
TOTAL MONTHLY EQUIPMENT
AND SASEMAINTENANCE
CHARGE $4,4149 on
ADDITIONAL MONTHLY
CHARGE FOR .DO
EXTENDED PPM
-SAME ITEM NUMBERS AS EQUIPMENT TOTAL MONTHLY $4,949.00
SCHEDULE AND SCHEDULE A CHARGE
'SOIV 9NIWWVH00Hd 1N3lVAIf1O3 Allv NOIIONnA 3InII1SSM 01 LHOIH 3H1 3AVH IIVHS 7VAINn AHH3.15.
31tlO AH3A1'13O N011ditJ 0530 'ON W311
.Saw 9NIWWV8908d
J�'LUNIVA
C
U
City of Newport Beach
s
DES= R IRTION
T
PURCHASE
PRICE
M
3300 Newport Boulevard
18
F3471 -00
E
S; A Power Cable
R
Newport Bed California 92663
1
(TO BE COMFLL-EC IF ZITHER THAN ABOVEI
N
S
(Same as above)
T A
S= Baffle
A T
L
11
L
11
E
D
EQUIPMENT SCHEDULE
0 SUPPLEMENTAL
EQUIPMENT SCHEDULE
AGREEMENT NUMBER
3,ZJ la o
SUPPLEMENT NO.
1 (continuation
!T EM
NO.
TYPE NUMBER
GROUP
DES= R IRTION
NO OF
.
UNITS
PURCHASE
PRICE
SnsE MONT. LT
N414TEN0.nCC
CNARGE
NONTn LY
IOU'VMENT
CHARGE
18
F3471 -00
A
S; A Power Cable
1
(See Sections
"A" & "B"
of contrac
19
F3472 -00
A
S= Baffle
1
11
11
11
TOTALS ®
MAINTENANCE SERV!CE
FROM
TO
I. PRINCIPAL PERIOD OF MAINTENANCE
2.OPTIONAL SCHEDULED EXTENDED PPM
[GROUP A EQUIPMENT)
ADDITIONAL MONTHLY CHARGE FCP EXTENDED PPM 5
UDI -1523 ~'••3p
v�•
TERMS AND CONDITIONS
1. DEFINITIONS
The following terms shall have the meanings set forth below whenever they are
used in this Agreement including the preceding pages.
(a) "Documentation" means the then current, generally distributed standard
visually readable materials published by Sperry Univac for customer use with
units of Equipment or Programming Ares.
(b) "Equipment" means all the units of Equipment listed on the Equipment
Schedule of this Agreement as modified by any supplement.
(c) "Programming Aids" means the schware programs which Sperry Univac
announces and generally distributes for the Equipment while this Agreement
.a in effect. for use by customers without a separate charge, exclusive of
Equipment maintenance diagnostic aids.
(d) "Monthly Equipment Charges",�eans me monthly charges the Customer
is, obligated t0 pay herai nder for me use of the units of Equipment, whether
those charges are designated dy Scerry Univac as Monthly Rent or State.
County and Municipal Government 7 vest Lease Charges. Such Government
7 year Lease Charges are herainaf:. referred to as "7 year Lease Charges."
(a) " Products" means the Equipment. Documentation and Programming Aids
described herein.
(f) "Software Correction" service means corrections. if any, to Programming
Aids, issued from a Sperry Univac location and transmitted to the Customer,
without a separate charge.
(g) "Services" means Equipment Maintenance Services and Software
Correction service described herein.
(h) "Site means the room or rooms, witnin which each unit of Equipment is to
be installed, at the addresses designated herein.
7 TERM OF AGREEMENT
This Agreement shall become effective on the date it is accepted by Sperry
Univac. It shall continue in effect for an initial term of seven (7) years, starting
from the date specified in Section 10 (b) for commencement of Monthly
Equipment Charges for the first unit of Equipment installed under this
Agreement which is listed in the Equipment Schedule on the effective date of
this Agreement. This Agreement shall continue in effect after the initial term
until terminated or cancelled in accordance with the provisions of Section 1S.
EQUIPMENT INSTALLATION AND SITE PREPARATION
Written installation planning instructionsorspecificationswill be furnished by
Sperry Univac to the Customer at least thirty (30) days prior to the scheduled
delivery date of the Equipment. The Customer shall prepare the Site in
accordance with such instructions or specifications at least fifteen (15) days
prior to the scheduled delivery date and shall maintain the Site in accordance
with such instructions or specifications. The Customer shall furnish, at no cost
to Sperry Univac, the necessary labor and moving equipment required for
placing the Equipment In position in the Site. Sperry Univac shall install the
Equipment and shall certify in writing to the Customer when the Equipment is
ready for use.
4. REMOVAL AND RELOCATION OF EQUIPMENT
The Equipment shall not be moved from, nor repositioned within, the Site
Without Sperry Univac's priorwritten consent which shall not be unreasonably
withheld.
TERMS OF USE
(a) Payment of the Monthly Equipment Charges shall entitle the Customer to
use the Products for any and all hours during such month, exclusive of time
required for Services.
(b) Supplies and devices used with the Equipment shall conform to Sperry
Univac specifications.
(c) In addition to the Products and Services, any other item furnished or
service performed by Sperry Univac for the Customer in furtherance of the
Agreement, although not specifically identified herein, shall nonetheless be
covered by this Agreement, unless Sperry Univac and the Customer have
executed a separate written agreement covering such additional item or
service.
6. EQUIPMENT MAINTENANCE SERVICE
(a) Sperry Univac shall provide preventive and remetlial maintenance service
to maintain the Equipment in satisfactory operating condition. Preventive
maintenance shall be performed during the Principal Period of. Maintenance
(PPM) except that in the case of Equipment designated in the Equipment
Schedule as Group (A), preventive maintenance may be performed at such
times as may be agreed upon by authorized representatives of the parties.
Sperry Univac shall determine the frequency and the duration of preventive
maintenance.
(b) Payment of the Base Monthly Maintenance Charges shall entitle the
Customer to on -call remedial maintenance service during the PPM. which
shall consist of the same consecutive nine (9) hour period per day as identified
under Schedule B. between the hours of 7 a.m. and 6 p.m., five (5)
days per week, Monday through Friday, excluding holidays. In addition. the
PPM shall be deemed to include any agreed period of scheduled extended
maintenance service availability.
fc) For such Equipment as is oes:gnated as Group (A) in the Equipment
Schedule, Sperry Univac upon thirty (30) days prior written request by the
Customer, will extend the period of scheduled on -call maintenance
availability and /or modify such extended period. The periods included in any
UDl -ledaii REV. s-l9
a Cfl CEMENT ryLMOER NiTix LS
such extended period of maintenance shall be consecutive, of uniform
duration and shalt immediately precede and /or follow the PPM as scheduled
for the same day. Additional charges and other terms applicable to the
extended period of maintenance and any modifications thereto shall be in
accordance with Sperry Univacs standard published charges and terms in
effect at the time Such extended period of maintenance is scheduled by Sperry
Univac.
fill Where remedial maintenance service is commenced during the PPM and
is continued beyond the PPM, no additional charge shall be made until the
time worked after the PPM exceeds the time worked immediately preceding
the end of the PPM. Otherwise, the furnishing of any remedial maintenance
service outside of PPM shall be subject to Sperry Univac's standard published
charges and terms in effect at the time of the furnishing of such Service.
(e) Where Equipment designated as Group (B) in the Equipment Schedule is
installed at a Iodation of the Customer which is more than 25 miles beyond the
city limits in which a Sperry Univac Maintenance Service Office is located, the
Customer shall be charged at the Sperry Univac standard hourly rates.
applicable at the time of the service call for the time of Sperry Univac's
personnel in traveling in excess of the 25 mile limit to and from the Site.
(1) The Customer shall provide, at its expense, for use of Sperry Unwed's
maintenance personnel, and reasonably accessible to the Equipment,
adequate working and storage space and facilities as may be needed by
Sperry Univac in order to provide proper maintenance service for the
Equipment.
(g) The Customer shall be responsible for the use, care and cleaning of the
Equipment in accordance with instructions furnished by Sperry Univac. When
a need arises for maintenance service the Customer shall notify Sperry
Univac's maintenance personnel immediately, release the Equipment and
allow Sperry Univac full access to the Equipment for maintenance service.
(h) Credit for Inoperative Equipment
(1) If Sperry Univac is unable to restore a unit of Equipment to operating
condition and it remains inoperative (which inoperative condition is
reterred to herein as "downtime ") for a period of twelve (12) or more
consecutive hours or for a total of fifteen (15) or more hours during any
twenty -four (24) hour period, a credit will be allowed except for downtime
resulting from any fault or negligence of Customer or from scheduled
preventive maintenance. Sperry Univac shall grant a credit for each such
full hour of non-excepted downtime in an amount of 1 /500th of the total
Monthly Equipmpnt and Base Monthly Maintenance Charges for the
inoperative unit. The credit allowance fc: each such unit of Equipment
shall not exceed 1 /30th of the total Monthly Equipment and Base Monthly
Maintenance Charges for the unit for any "lender day.
(2) It Sperry Univac is notified of a malfunction during the PPM,
downtime for each incident shaft be measured from the time the
Customer requests immediate maintenance service and releases the
Equipment to Sperry Univac for maintenance service and shall continue
until the Equipment is returned to satisfactory operating condition,
exclusive of actual travel time to the Site.
(3) If Sperry Univac is notified of a malfunction outside of the PPM, and
the Customer requests immediate maintenance Service and releases the
Equipment to Sperry Univac for maintenance service, downtime for each
incident shall be measured from the time that the Sperry Univac
maintenance service personnef arrive at the Site. or at the commencement
of the subsequent PPM, whichever occurs first. The measurement shall
continue until the Equipment is returned to satisfactory operating
condition, exclusive of actual travel time to the Site. If the service takes
place at a time outside of the PPM, the provisions of Section Bid) shall
apply in respect to the charges for such service.
7. TRANSPORTATION
(a) Sperry Univac will arrange for delivery of the Equipmeritte, the installation
address and, at the conclusion of the Customers usage of the Equipment, the
removal and return of the Equipment to Sperry Univac.
(b) The Customer will pay the charges therefor, as listed in Sperry Univac's
Invoices, in accordance with Sperry Univac's transportation policy prevailing
at the time of such delivery and return.
PROGRAMMING AIDS AND DOCUMENTATION
(a) Sperry Univac shall furnish to the Customer one copy of the Programming
Aids listed in Schedule C and one copy of the Documentation relative thereto.
In addition, Sperry Univac shall furnish to the Customer while this Agreement
is in effect one copy of such Programming Aids and Documentation as are
then available without a separate charge for general use and as are requested
by the Customer. No charge will be made to the Customer, while this
Agreement is in effect, for such Programming Aids or Documentation. As
requested by the Customer Sperry Univac shall furnish additional copies of
such Documentation, subject to availability and Sperry Univac's then
prevailing terms, conditions and charges.
(b) Sperry Univac hereby grants to the Customer, while this Agreement is in
effect, a personal, non - transferable and non - exclusive license to use the
Programming Aids and Documentation designated by Sperry Univac as
proprietary only on the Equipmerd and at the Site. The charge for such license
is included within the Monthly E. :pment Charge, except that the Customer
shall supply the necessary mec-i or shall pay Sperry Univac its standard
charges for media which Sperry Univac supplies.
(c) While this Agreement is in effect and thereafter: (1) the Programmirg Aids
and related Documentation designated by . ry ,nivac as proprietary and
the information therein are the property of, and are proprietary to, Sperry
Univac; and (2) the Customer shall keep confidential and protect the contents of
such Programming Aids and Documentation and all parts thereof from
unauthorized disclosure. The Customer shall not copy in whole or in part such
Programming Aids or Documentation in any visual or machine readable form,
except to the extent that such copying is necessary for the process of
correcting, generating or modifying Programming Aids or Documentation for
Customer's own use. If the C• stomer should produce copies of such
Programming Aids or Documentation, the Customer shall affix a copy of
Sperry Univac's proprietary designation to each copy and shall extend to such
copies no less protection than !s required to be extended to the original
thereof. Customer will not sell, cisciose crotherwise make such Programming
Aids or Documentation availabie to others.
(d) The Customer may modify any Programming Aid or Documentation for its
own use and at its own resoons0ility and expense to meet its specific
requirements. Any portion of !ne Programming Aids or Documentation
included in such modification shall be subject to the same conditions and
limitations as have been designated herein forthe original Programming Aids
or Documentation.
(e) Sperry Univac shall provide information to the Customer in respect to the
appropriate use of the Frcgramrmng Aids in Customers operations; however,
the Customer assumes respcns=hw for the supervision. management and
control of the Programmrd Aids. Documentation, modifications and updates
thereto including but not limited it: it I assuring groper machine configuration,
program installation, audit cormors and operating merbods; (2) implementing
sufficient procedures and cnacKpOmts -to sahsty its requirements for security
and accuracy for input and =,=., as well as restart. and recovery in the event of
malfunction; (3) accompiishmg the Omcu bve utilization of the Programming
Aids in the processing of me Customer's work.
(f) Programming Aids and Documentation designated by Sperry Univac as
proprietary and all copies thereof shall be returned to Sperry Univac or with
Sperry Univac's prior written consent shall badestroyed by the Customer. and
the Customer shall certify as to such destruction, upon the discontinuance,
termination or cancellation of this Agreement.
PROGRAMMING AIDS SERVICES
(a) Sperry Univac will designate a Category of services for each Programming
Aid to be furnished to the Customer by Sperry Univac. For each Programming
Aid classified as "Category I" Sperry Univac will provide: (1) those revisions
which Sperry Univac generally announces for such Programming Aid for use
on the Equipment by customers without separate charges; and (2) a Software
Correction service for significant errors, if any, in Sperry Univac's then current
version of such Programming Aid. For each Programming Aid classified
"Category II" Sperry Univac will provide a Software Correction service for
critical errors, if any, that the Customer may bring to the attention of Sperry
Univac and that Sperry Univac agrees are critical, in Sperry Univac's then
current version of such Programming Aid. I to')SE PROGRAMMING AIDS
CLASSIFIED AS "CATEGORY III" SHAD PE FURNISHED "AS IS ".
WITHOUT A SOFTWARE CORRECTION SEr _ :E OR OTHER SERVICE OF
ANY KIND.
(b) The procedures by which the Customer notifies Sperry Univac of errors
and Sperry Univac's corrections thereof, shall be made In accordance with
Sperry Univac's policies in effect at the time a request for correction is
submitted bytheC •.: mar. It Sperry Univac determines in its sole discretion
that the type or a ... ount of alterations to the Programming Aids by the
Customer or Its agents wit' rartere with Sperry Univac's performance of its
Software Correction service -Perry Univac may elect not to provide such
service for all or portions of fne affected Programming Aid.
(c) Sperry Univac will endeavor YO correct those errors that maybe subject to
Category 1 or I I service• but it does not warrant the effectiveness of its Software
Correction service or that all errors crought to its attention will be corrected.
(d) Sperry Univac may chance or •rs!ablish new Categories of service of any
Programming Aid, upon six (6) m r- ns prior written notice to the Customer,
(e) When Sperry Univac issues r • Eton, as described in paragraph (a)(1) of
this Section 9. Sperry Univac wi :l - ^e a Software Correction service for the
previous version for a period c .:: less than six months after the date of
issuance of such revision,
(f) Sperry Univac may, from time '.c time, issue without a separate charge
corrective versions of any Programming Aid. Sperry Univac may elect to
discontinue Software Corr%'ticn service for the previous versions of any
Programming Aid for which a corrective version is issued.
(g) Corrections may be initiated by Sperry Univac or may b? in response to
requests by the Customer or others. Installation of revisions and corrective
versions are the responsibility of the Customer and the Customer agrees to
install corrective versions.
10. CHARGtS
(a) The Customer shall pay all charges within thirty (30) days after date of
invoice.
(b) Monthly Equipment Charges for the proce sor(s) together with those
other units of Equipment listec in tt;+ Equipment Schedule as of the date of this
Agreement, which are ins Peo reatly for use as certified by Sperry
Univac with such processor(s!, sh- :ommence as to each unit on the date of
the first day of the successful pert. :rmanee period as provided in Section 18
herein. Such Monthly Equipment Cn3rge5 will be invoiced monthly in ativance.
Monthly Equipment Charges for units of Equipment other than those installed
and ready for use with such processor(s) shall commence, as to each unit. on
the sate such units of Equipment are installed and ready for use as certified by
Sperry Univac. and will be invoiced monthly in advance. Base Monthly
Maintenance Charges for all units of Equipment shall commence on the date
such units are insand ready for use as certified by Sperry Univac, and
will be invoiced monthly in advance. In the case of previously installed
Equipment, Monthly Equipment Charges and Base Monthly Maintenance
Charges will commence on the date that this Agreement is accepted by Sperry
Univac. The charges do not include, and the Customer assumes the cost of: (11
operating supplies: (2) painting or refinishing the Equipment; l3) movement of
any unit Of Equipment or part thereof; and (4) repair w damage to the
Equipment, including replacement of parts, resulting from the fault of the
Customer or causes reasonably within the Customers control.
(c) The charges do not include any federal, state, county, local or other taxes
howsoever designated and whether levied or based upon such charges. this
Agreement, the Products or Services or their use, or any parts supplied
hereunder. Any such taxes or amounts in lieu thereof and interest thereon paid
or payable at any time by Sperry Univac, exclusive of personal property taxes
and taxes based on net income, shall be borne by the Customer.
(d) The Base Monthly Maintenance Charges relative to any unit of Equipmant
are subject to change by Sperry Univac, on thirty (30) days prior written notice
to the Customer, effective at the end of one (1) year from the date of
commencement of such charges for each such unit of Equipment and at any
time thereafter.
(e) When any unit of Equipment is installed for a traction of a calendar month.
the charges for each day shall be computed at the rate of 1 /30th of the monthly
charges.
11. WARRANTY
(a) Sperry Univac warrants that the Equipment when installed shall be free
from defects in material and workmanship.
(b) Sperry Univac further warrants that, under normal use and service, the
Equipment shall remain in satisfactory operating condition.
(c) Sperry Univac's sole and exclusive liability under these warranties is
described and covered by the provisions of Section 6(h).
(d) Sperry Univac's warranties with respect to any unit of Equipment or
services furnished hereunder shall extend only to the Customer and may not
be altered or extended except by an instrument in writing as provided in
Section 22(e).
12. ALTERATIONS AND ATTACHMENTS
(a) The Customer may, with the prior written consent of Sperry Univac, use
non -Sperry Univac attachments. features. or devices on or with any unit of
Equipment and may make alterations to any unit of Equipment. Such consent
shall not be unreasonably withheld. Such alterations or attachments shall be
removed by the Customer immediately prior +, cancellation or termination.
After cancellation or termination Sperry Ui) :.ac will restore such units of
___Equipment to their original condition and configuration excluding ordinary
wear and tear and charge !tc cost Of restoration to the Customer.
(b) When such alteratir• attachment is made by the Customer, its
contractors or author:?, : .: Ns: (1) the Customer shall be responsible lot
injury to persons, dam: ;,:o property (fast or personal), damage toanyunitof
Equipment, increases in the cost of maintenance service, and any increase in
the cost or effort to modify or correct any Product caused by or resulting
directly or indirectly from such alteration or attachment: (2) Sperry Univac
shall not be responsible for defects in, or performance degradation of, any
Products caused by or resulting directly or indirectly from such alteration or
attachment; and (3) Sperry Univac shall hot be responsible for the
maintenance of such alteration or attachment.
13. EQUIPMENT PURCHASE OPTIONS
(a) The Customer may purchase any or all units of Equipment which am
installed and ready for use during the first twenty-lour (24) months of the initial
term of this Agreement, in accordance with the following:
(1) Upon receipt of eighty-four (84) Monthly Equipment Charges.
Sperry Univac will transfer title to such units to the Customer. If so
requested by the Custommer. The Customer shall notify Sperry Univac in
writing thirty (30) days in advance of its intention to treroise Such
option. It the Customer has not so elected at the end of sv«n initial term.
this Agreement will be cancelled as to such unpurchased units of
Equipment and their continued use will ba he subject of a separate
agreement.
(2) Prior to making eighty -four (84) /; •.:. my Equipment Charge
payments. the Customer may purchase any or all such units at a net
purchase price derived by multiplying the Monthly Equipment Charge of
each unit by the number of its remaining payments and applying a six
percent (6 %) present value factor.
(b) The Customer may purchase any or all units of Equipment which are
installed and ready for use after the first twenty-four (24) months of the initial
term of this Agreement, at any time while this Agreement remains in effect, at the
Purchase Price listed herein for such units minus credits of:
(1) 75% of the total of the first twelve Monthly Equipment Charges paid
for such unit(s), and
(2) 50% if the total of the thirteenth through the twenty-fourth Monthly
Equipment Charges paid for such unit(s). and
(3) 25% of the total of the Monthly Equipment Charges paid subsequent
to the twenty -fourth month for such units).
(c) In no case shall the total purchase credits provided for in Section 13(b)
exceed 70% of such Purchase Price for such unit($).
(d) Purchase credits accrued for any units of Equipment exchanged under
the orovisions of Section 14 shall not be applicable to the replacement units of
Equipment.
(e) The above options shall be exercised by the Customer's delivery to Sperry
Univac of Sperry Univac's then standard form of Agreement of Conversion
Sale duly executed by the Customer.
(f) This Agreement shall terminate as to ea o purchased upon the
effective date of such Agreement of Coovers�. aa,_
14. EXCHANGES AND EXPANSIONS
(a) The Customer may exchange any unit of Equipment for another unit of
Sper nivac Group A or B equipment at any time after a total sum equal to
Monthly Equipment Charges, as specified herein, for the replaced
unit has been received by Sperry Univac provided that each replacement is
functionally comparable to the replaced unit and such replacement has a then
current standard 7 year Lease Charge that is equal to or higher than the
Monthly Equipment Charge of the replaced unit of Equipment However, a
processor and memory may be exchanged if the sum of the 7 year Lease
Charges for the replacement procassor antl memory is equal to or higher than
the sum of the Monthly Equipmem Charges for the replaced processor and
memory.
(b) If either a processor or memory snit is exchanged. a new standard 7 year
Lease Agreement shall be executed !or the replacement. The Monthly
Equipment Charge for the rep;aceoem orccessor or memory shall be the then
current standard 7 year Lease Cnarpe.
(c) If a unit of Equipment: other rran a processor or memory unit, is
exchanged, each replacement unit shall have a Monthly Equipment Charge
equal to the then current stanearC Ucnthly Rent for such unit.
(d) The Customer may order the following additional equipment
(" Additions'"), provided that such A.xlhons are functionally connectedto and
in expansion of the Equipmem, at am ttme curing the term of this Agreement:
(1) units of Sperry Univac Group 5 or 3 peripheral equipment (2) augmenting
processors which will shale memory and peripherals with another processor
installed under the provisions of to is Agreement (3) memory expansions; or
(4) field installable features.
let The Monthly Equipment Charges for Additions installed and ready for use:
(1) within the first twenty -four :24) months of the initial term of this Agreement
shall be at Sperry Univac's than current standard 7 year Lease Charges; (2)
after the first twenty -four (24) months of the initial term shall be at Sperry
Univac's then current standard Momh;v Rent.
(p Any replacements under paragraph ; -) above and Additions shall be listed
in a Sperry Univac Supplemental Equipment Schedule which shall be
incorporated into the provisions of this Agreement.
(g) The Monthly Equipment Charges for replacements and Additions shall
commence at the time each unit is installed, ready for use.
(h) The term for any replacement ordered under paragraph (c) above and for
Additions shall expire with the termination or cancellation of this Agreement.
(i) Any replacements or Additions shall be subject to availability and to Sperry
Univac's then current delivery schedules.
15. EMERGENCY EQUIPMENT
Sperry Univac, shall assist the Customer in obtaining use of Sperry Univac
equipment compatible with that used by the Customer to meet emergency
needs. The charge for such use, if any, shall be as agreed between authorized
representatives of the parties.
16. CANCELLATION AND REPOSSESSION
(a) Subject to the Customer's purchase options in 5r --;ion 13. either parry
may upon thirty (30) days prior written notice cancel a •y unit of Equipment at
the end of the initial term of this Agreement. and at any time thereafter. This
Agreement shall terminate upon cancellation of the last unit of Equipment.
(b) If the governmental body appropriating funs . !or the Customer does not
allocate funs needed to make payments beyonc me Customer's thencurrent
fiscal period, the Customer shall not be required to make such payments an
this Agreement shall be term-:,�t FA.
(c) Sperry Univac may elect, ts. - ^:r this Section 16, without prejudice to any
other rights or remedies to cancel this Agreement, and. with or without
cancellation repossess the Equipment. (1) if the Customer, upon ten (10) days
prior written notice has failed to make payments due hereunder or, (2) if a
petition in Bankruptcy has been filed by or against the Customer, or the
Customer has made an assignment for the benefit of creditors, or a receiver
has been appointed or applied for by the Customer.
(d) If, after the Customer has grvan notice of termination under the provisions
of Section 16(b), the Customer elects to retain the Products beyond the
termination date. the Products may Cie rented by the Customer on a month to
month basis at Sperry Univac's standard Monthly Rent ant; Base Monthly
Maintenance Charges and under me conditions of this Agreement. except that
Sections 13 and 14 shall not aoply and Sperry Univac shall have the right to
terminate this temporary retention -n thirty (30) days prior written notice.
17. LIQUIDATED DAMAGES
(a) Equipment
(1) If Sperry Univac does not install all of the Equipment, ready for use.
on or before the scheduled installation date, Sperry Univac shall pay to
the Customer as fixed and agreed liquidated damages which shall be in
lieu of all other damages for such noninstallation, either: (i) $100.00; or
(ii) for each unit of Equipment whether or not installed, 1 /30th of the
Monthly Equipment Charge applicable to each such unit; whichever is
greater, for each calendar day between the scheduled installation date
and the date of actual installation put in no event for more than 180
calendar days.
(2) If liquidated damages apply on a unit basis and it any items of
Equipment are installed and ready for use, and at any time the Customer
uses any such installed items of Equipment, neither liquidated damages
nor any other damages shall accrue against any such installed items of
Equipment from and after the Initial date of such use.
(3) It the delay of installation of all of the Equipment continues for more
than 180 daunng the 30 day period immediately thereafter,
upon written notice. either Sperry Univac or the Customer may terminate
this Agreement without any further liability on the part of Sperry Univac.
(4) The provisions of this Section 17 shall only be applicable to the initial
Equipment order identified in Schedule B and not to replacement or
additional equipment acquired under the provisions of Section 14 herein
or otherwise.
(b) Programming Aids
It Sperry Univac does not deliver the Programming Aids listed in
Schedule C ready for operation in substantial conformance with Sperry
Univac specifications on or before the delivery dates specified in
Schedule C, the Customer may, at its option, delay the scheduled
installation date for the Equipment and Sperry Univac shall pay the
Customer fixed and agreed liquidated damages in the amount of
$100.00, irrespective of the number of Programming Aids undelivered,
for each calendar day between the date specified in Schedule C and the
date of delivery of such Programming Aids. but not for more than 180
days. in lieu of all other damages for non - delivery of Programming Aids.
If Sperry Univac provides suitable substitute Programming Aids
acceptable to the Customer, liquidated damages shall not apply;
provided. however that liquidated damages will apply if such substituted
Programming Aids are provided later than the delivery date specified in
Schedule C. Neither liquidated damages nor any other damages for non-
delivery of Programming Aids for the Equipment shall apply for any day
on which liquidated damages for non - installation of Equipment accrues.
(o) Site Preparation
It the Site is not prepared at least 75 days prior to the scheduled delivery
date of the Equipment (referred to herein as the "scheduled Site
preparation date ") the Customer shall pay Sperry Univac an amount
equal to 1 /30th of the Total Monthly Equipment Charge as shown on
Schedule B or $100.00, whichever is greater, for each day between the
scheduled Site preparation date and the actual Site preparation date, but
not to exceed 180 calendar days.
(d) Customer Directed Changes
If any change that is directed by the Customer requires a later
installation date of any unit of Equipment and theCustomerhas failed to
notify Sperry Univac of such change at least 90 days prior to the
installation date. the Customer shall pay Sperry Univac an amount equal
to 1 /30th of the Total Monthly Equipment Charge as shown on Schedule
B or 5100.00, whichever is greater, for each day between the scheduled
installation date and such late installation date, but not to exceed 180
calendar days, in lieu of all o!her damages in respect to Customer
directed changes.
(e) Exceptions
(1) Neither Sperry Univac nor the Customer shall he liable forliquidated
damages when delays arise out of causes beyond the control and
without fault or negligence of the party claiming the benefit of this
exception.
(2) The Customer shall not be liable for liquidated damages under
Section 17(c) and 17(d) during the same periods of time with respect to
the same Equipment.
18. STANDARD OF PERFORMANCE :10 ACCEPTANCE
(a) This Section establishes a :.. ,dard of performance which must be
attained before certain items of E*_ . pment are accepted by the Customer.
This Section shall apply only to the ,rocessor(s) together with those other
items of Equipment listed in the Ewe ,Dment Schedule as of the date of this
Agreement, which are installed and,. -. dy for use as certified by Sperry Univac
with such processor(s). This Section shall not apply to any other units of
Equipment or to any replacement or additional units added to this Agreement
pursuant to the provisions of Section 14. The standard of performance is
defined as a test conducted in accordance with paragraph (b) below.
(b) The performance period shall begin no later than three working days after
the ready for use date and shall end when such Equipment has attained the
standartl of performance for a period of thirty (30) consecutive days at an
effectiveness level of at least 90% at which point the Equipment shall be
accepted by the Customer.
(c) In the event such Equipment does not meet the standard of performance
during the initial thirty (30) consecutive days, such test shall continue on a
day -to -day basis until the standard of performance is met for a total of thirty
(30) consecutive days.
(d) If the Equipment little to meet the standard of performance after 180
calendar days from the start of such testing the Customer may at its option
either request a replacement of any failing units) of Equipment or extend the
performance test period.
(e) The effectiveness level is a percentage figure determined by dividing the
total Equipment operational use time by the total Equipment operational use
time plus Equipment failure downtime. For the purpose of determining the
effectiveness level, the following definitions and measurements are
applicable:
(1) Operational use time isthe time during which the Central Processing
unit is in actual operation including all intervals of time between Start and
stop time of the Central Processing unit.
(2) Failure downtime is the period of time when the Equipment cannot
perform the valid productive or simulated work being utilized for
acceptance testing due to Equipment failure originating in the
Equipment. Failure downtime resulting from causes external to the
Equipment shall not be included in the calculations.
(3) Failure downtime for each incident shall be measured as the period
of time beginning at the time the Customer contacts Sperry Univac and
requests immediate service and ending when the Equipment is returned
to the C . >tomer in satisfactory operating O..d1t,exclusive of actual
travel t'me required by Sperry Univac's maintenance service personnel.
(4) During periods of failure downtime the Customer may use operable
Equipment when such action does not interfere with maintenance of
inoperable Equipment. Sperry Univac maintenance service personnel
will determine whether or not the Customer's use of operable Equipment
will or will not interfere with maintenance of the inoperable Equipment.
(q Operational use time and failure downtime shall be measured in hours and
whole rn nutes. .
(g) Ounrq the performance period, operational use time used for the
followw operations shall be excluded from the effectiveness level
compute- - -on:
(tj Program Testing.
(2) Preparatory Operations, such as but not limited to, data purification
and file conversion.
(3) Downtime which commenced during the program testing and
preparatory operations.
(4) Rerun time resulting from Equipment failure.
(F, Time needed to perform preventive maintenance.
(h) D. ,: g the performance period a minimum of 100 hours of operational
use tirr: with productive or Simulated work will be required as a basis for
computallon of the effectiveness level. The actual number of operational use
hours shall be used when they exceed such minimum 100 hours. Should the
actual number of operational use hours be less an 100 hours, the operational
use time shall be deemed to be 100 hours toi .:,e purpose of calculating the
effectiveness level.
(i) The Customer shall maintain appropriate records to satisfy all
requirements of this Section 18 and shall notify Sperry Univac in writing of the
date of the first day of the successful performance period.
(j) The Customer shall not endeavor to perform any productive work until the
Equipment has aheined the standard of performance. It, before the Equipment
should attain the standard of performance, the Customer should endeavor to
perform productive work, or make any alteration or attachment to the
Equipment, or delay or interfere with the progress of the standard of
performance, the Equipment shall be conclusively presumed to be accepted in
accordance with the provisions of Section 18(b).
19, ADDITIONAL PRODUCTS AND SERVICES
(a) Upon Customers request and subject to availability and Sperry Univac's
then prevailing standard written conditions and charges, Sperry Univac will
furnish to the Customer such products and services, other than those
described herein, as Sperry Univac makes generally available for a separate
charge.
(b) If the Customer should obtain products and /or services, as described in
paragraph ;._) above, which require Sperry Univac's use of the Customer's
computer s : +em, the Customer shall make such system available to Sperry
Univac at reasonable times and for reasonable time increments without
charge to Sperry Univac for such system use.
20. PATENT AND COPYRIGHT INDEMNIFICATION
(a) Sperry Univac shall, at its expense. defend any suit instituted against the
Customer and indemnity the Customer against any award of damages and
costs made against the Customer by a final judgment of a Court of last resort
based on the claim that any of the Products or Services furnished by Sperry
Univac under this Agreement constitutes an infringement of any patent or
copyright of the United States; provided the Customer gives Sperry Univac
immediate notice in writing, permits Sperry Univac to defend the suit and gives
Sperry Univac all available information, assistance and authority to do so.
Sperry Univac shall control the defense of any such suit, including appeals,
and all negotiations to effect settlement. It any of the Products or Services
furnished hereunder is in any such suit held to constitute infringement and its
use is enjoined, Sperry Univac shall, at its election and expense: (1) procure
for the Customer the right to continue using the same; or (2) replace or modify
the same so that it becomes non - infringing; or (3) remove the same and
discontinue it and any future charges or royalties pertaining thereto.
(b) Sperry Univac shall, however, have no liability to the Customer under this
Section 20 it any patentor copyright infringement is based upon or arises out
of: (1) compliance with designs, plans, or specifications furnished by or on
behalf of the Custome� the Products or Services; (2) alterations of the
Products or Services by the Customer: (3) failure of the Customer to use
updated Products or Services provided by Sperry Univac for avoiding
infringement; (4) use of Products or Services in combination with apparatus or
devices not delivered by Sperry Univac; 15; use of Products or Services in a
manner for which the same was neither designed not contemplated: or (6) a
patent or copyright in which the Customer or any affiliate or subsidiary of the
Customer has any direct or indirect interest by license or otherwise.
(c) The foregoing states the entire liability of Sperry Univac for or resulting
from, patent or copyright infringement or claim thereof.
21. LIMITATION OF LIABILITY
(a) EXCEPT AS HEREIN EXPRESSLY STATED, THERE ARE NO
WARRANTIES, EXPRESS OR IMPLIED, BY OPERATION OF LAW OR
OTHFQWISE, OF THE PRODUCTS OR SERVICES FURNISHED
HERO NDER. SPERR? ONIVAC DISCLAIMS AN' 114PLIED WARRANTY OF
MEW -:r,NTABILIT:' ; R FITNESS FOR PARTIC')LAR PURPOSE. IN NO
EVENT SHALL SPEF. -;y kIVAC BE LIABLE FOR ANY INCIDENTAL
INDIRECT, SPECIAL C.i '— .,xISEOUENTIAL DAMAGES IN CONNECTION
WITH OR ARISING OUT OF THIS AGREEMENT OR THE EXISTENCE,
F'IRNISHING, FUNCTIONING OR THE CUSTOMER'S USE OF ANY
'. ;ODUCTS OR SERVICES Pk OV1DED FOR IN THIS AGREEMENT. THE
vSTOMER'S SOLE AND IF',,L :- LiSIVE REMEDY FOR LIABILITY OF ANY
RIND, INCLUDING NEGLIGf F,F, WITH RESPECT TO THE PRODUCTS
AND SERVICES FURNISHED HEREUNDER. SHALL BE LIMITED TO THE
REMEDIES PROVIDED IN SECTIONS 9, 11, 17, 1111, AND 20 OF THIS
AGREEMENT.
(b) THE CUSTOMER FURTHER AGREES THAT SPERRY UNIVAC SHALL
NOT BE LIABLE FOR: (1) ANY LOSS OF USE, REVENUE OR PROFIT; (2)
ANY CLAIM. DEMAND OR ACTION AGAINST THE CUSTOMER BY ANY
THIRD PARTY EXCEPT AS MAY BE PROVIDED BY SECTION 20 HEREIN.
22. GENERAL PROVISIONS
(a) Title to the Programming Aids and related Documentation designated by
Sperry Univac as proprietary and the Equipment shall remain with Sperry
Univac. All Equipment, devices and accessories furnished by Sperry Univac,
except for those units of Equipment purchased by the Customer, shall
accompany the unpurchased Equipment when returned to Sperry Univac.
During the period the Equipment is in transit or in the possession of the
Customer, Sperry Univac and its insurers, if any, shall relieve the Customerof
responsibility, for risks of loss or damage to the Equipment except for loss or
damage caused by the Customer's negligence.
(b) Neither party shall be liable or deemed to be in default for any delay or
failure in performance under this Agreement or interruption of service
resulting directly or indirectly from acts of God. civil or military authority, acts
of public enemy. war. riots, civil disturbances. insurrections, accidents, fire,
explosions, earthquakes, floods, the elements, strikes, labor disputes,
shortages of suitable parts, materials, labor or transportation or any other
causes beyond the reasonable control of such party.
(c) The Customer shall not assign or otherwise transfer its rights or
obligations under this Agreement, except with the written consent of Sperry
Univac and any prohibited assignment shall be null and void. Sperry Univac
shall have the right to assign all or part of the payments under this Agreement,
or to sell the Equipment, subject to the Customers rights hereunder.
(d) This Agreement shall be interpreted in accordance with the laws, but not
the rules relating to the choice of law, of the Commonwealth of Pennsylvania.
(e) This Agreement constitutes the entire agreement between the parties with
respect to the subject matter hereof and shall supersede all previous
Proposals, both oral and written, negotiatons, representations, commitments,
writings, agreements. and all other communications between the parties. It
may not be released, discharged, chanced or modified except by an
instrument in writing signed by a duly authorized representative of each of the
parties. The terms of this Agreement snali prevail notwithstanding any
variance with the terms and eoncitions of .any order submitted by the
Customer.
(f) No action, regardless of form, arising out of transactions occurring under
or contemplated under this Agreement may be orought by either party more
than two (2) years after the cause of amen nas accrued.
i
.� SUPPLEMENT FOR
PROGRAM PRODUCTS
C City of Newport Beach
U
s
0 3300 Newport Boulevard AGREEMENT NUMBER
M /
R Newport Beach, California 92663
Sperry Rend Corporation, acting through its Sperry Univac Division (hereinafter called "Sperry Univac"), shall license to the Customer the
Program Products listed in the following Schedule, which are to be furnished at the Site in accordance with the Terms and Conditions
contained herein.
PROGRAM PRODUCTS SCHEDULE
ITEM NO.
TYPE NO.
DESCRIPTION
MONTHLY CHARGE
1.
6211 -99
Extended Systems Software (ESS)
$ 147.00
2.
6217 -00
Infontlation Management System (INS)
$ 116.00
3.
6222 -00
COBOL 174
$ 74.00
4.
6225 -00
ESCOW
$ 42.00
5.
6226 -00
Editor
$ 42.00
6.
6231 -00
ICAM Terminal Support Facility
$ 95.00
TOTAL
$ 516.00
ACCEPTANCE
SPERRY UNIVAC
DIVISION OF SPERRY R♦YO CORPORATION
ACCEPTANCE BY ITV Pe nww 3:) �• P•
s,c nwTU ae owre
CONi@OLLfR, WESftHEi UrESra1I�UPiS
I
Sperry Univac
UDi -1306 REV. 5 -79
°33
CUSTOMER ITrre rvwrn el
12 -30 -80
Mayor
TLE City of Newport Beach
of saai6eiewo1sno aqi'walsAsjalndwo a�no a4110 asn a41
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io 9dAa413e41 uogaAos!p alos sl! w sau!wwalap oeAlun AuadS 4 (o)
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of loala Aew pue UO!le0ol OBA!un A1adS a le saoimaS UoddnS
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6u!119Ae u1 jawolsno a41 ls!sse oI Aawolsn0 941 01 OeA!un AuadS
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'OUA!un AuedS wo1;
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pue OeA!un AuadS uaamlaq lu6w6aj6e 941 sueaw ,Iuawaa/6V,, (e)
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SNOI11NId3O
SN01110N00 ONV SINE131
make such system available at reasonable lst for reasonable
time increments, at no charge to Sperry Univac for such system use.
(e) The Customer acknowledges that the use of Sperry Univac
programs that are designated by Sperry Univac as proprietary in the
rendering of Support Services under this Supplement does not
convey a license from Sperry Univac in respect to such programs.
Unless Sperry Univac otherwise specifies in writing, at the
conclusion, termination or cancellation of this Supplement, the
Customer shall forthwith either return such programs to Sperry
Univac or destroy such programs and furnish Sperry Univac with a
certification of destruction.
(f) Any SSD supplied to the Customer hereunder designated by
Sperry Univac as proprietary and retained at the Site in connection
with the rendering of Support Services, shall be governed by the
confidentiality provisions of this Supplement relating to proprietary
PP and PPD.
(g) Support Services does not include activity such as, but not
limited to system design, software modifications, compiling,
conversion of the Customer's data, program installation or routine
programming or coding. Sperry Univac services to perform such
activity shall be subject to availability and to chargesand conditions
separately agreed to between the parties. Sperry Univac shall not be
responsible for compatibility between such activity and any Sperry
Univac revisions of the PP, unless the responsibility for such
compatibility is a condition agreed to between the parties.
7. CUSTOMER EVALUATION PERIOD
(a) The Customer may elect to discontinue the term of any PP at
any time during the ninety day period following the date that Sperry
Univac certifies that the PP is ready for use. The discontinuance will
be effective on the date the Customer has so notified Sperry Univac
and returned such PP and related PPD to Sperry Univac, whichever
occurs later, provided that such date is no later than ninety days after
the date of such certification.
(b) If the Customer elects to discontinue within such ninety day
period, the Customer shall be liable for the Monthly Charge for the
period of time, including days of the month, up to the effective date
of the discontinuance, pursuant to the provisions of Section 4.
8. LIMITATION OF LIABILITY
(a) EXCEPT AS HEREIN EXPRESSLY STATED, THERE ARE NO
WARRANTIES, EXPRESS OR IMPLIED, BY OPERATION OF LAW
OR OTHERWIS10,0 THE PP, PP CORRECTION SERVICE,
SUPPORT SERVICES, SSD OR PPD FURNISHED HEREUNDER.
SPERRY UNIVAC DISCLAIMS ANY IMPLIED WARRANTY OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE. IN NO EVENT SHALL SPERRY UNIVAC BE LIABLE
FOR ANY INCIDENTAL, INDIRECT, SPECIAL OR
CONSEQUENTIAL DAMAGES IN CONNECTION WITH OR
ARISING OUT OF THIS SUPPLEMENT OR THE EXISTENCE,
FURNISHING, FUNCTIONING OR THE CUSTOMER'S USE OF
ANY PP, PP CORRECTION SERVICE, SUPPORT SERVICES, SSD
OR PPD PROVIDED FOR IN THIS SUPPLEMENT. THE
CUSTOMER'S SOLE AND EXCLUSIVE REMEDY FOR LIABILITY
OF ANY KIND, INCLUDING NEGLIGENCE, WITH RESPECT TO
THE PP, PP CORRECTION SERVICE, SUPPORT SERVICES, SSD
OR PPD FURNISHED HEREUNDER SHALL BE LIMITED TO THE
REMEDIES PROVIDED IN SECTIONS 5 AND 6 OF THIS
SUPPLEMENT. IN NO EVENT SHALL SPERRY UNIVAC'S
LIABILITY EXCEED THE EQUIVALENT OF TWELVE MONTHLY
CHARGES FOR THE AFFECTED PP UNDER THIS SUPPLEMENT.
(b) THE CUSTOMER FURTHER AGREES THAT SPERRY UNIVAC
SHALL NOT BE LIABLE FOR: (1) ANY LOSS OF USE, REVENUE
OR PROFIT; (2) ANY CLAIM, DEMAND OR ACTION AGAINST THE
CUSTOMER BY ANY THIRD PARTY EXCEPT AS MAY BE
PROVIDED BY THE PATENT AND COPYRIGHT INDEMNITY
PROVISIONS OF THE AGREEMENT.
GENERAL PROVISIONS
This Supplement is incorporated into and made part of the
Agreement. The provisions of the Agreement shall govern except
that the provisions of this Supplement shall prevail where there may
be changes, conflicts or inconsistencies with the provisions of the
Agreement. This Supplement and the applicable portion of the
Agreement constitute the entire agreement between the partieswith
respect to the subject matter hereof and shall supersede all previous
proposals, both oral and written, negotiations, representations,
commitments, writings, agreements, and all other communications
between the parties. It may not be released, discharged, changed or
modified except by an instrument in writing signed by a duly
authorized representative of each of the parties. The terms of this
Supplement shall prevail notwithstanding any variances with the
terms and conditions of any order submitted by the Customer.
C City of Newport Beach
U
S
0 3300 Newport Boulevard
R Newport Beach, California 92663
AGREEMENT NUMBER
I
Sperry Rend Corporation, acting through its Sperry Univac Division (hereinafter called "Sperry Univac"), shall provide the below listed j
Support Services to the Customer, in accordance with the Terms and Conditions contained herein.
SUPPORT SERVICES SCHEDULE
SUPPLEMENT FOR
SUPPORT SERVICES
ITEM NO.
TYPE NUMBER
DESCRIPTION
MONTHLY CHARGE
1,
System 80
6210 —se 0
Software Short Services for Systen /80
$ 105.00
$ 105.00
CCEPTANCE
-
SPERRV UNNAC
—
--
DIVISION OF SPER RY�CO RPORATION
ACCEPTANCE BY (Tyre NAmel
Ft .�I
�
,
i JI
�.
aye!;
W11MUP, WESTERN OPERATIONS
T.TL6
Sperry Univac
U01-811
CUSTOMER ITVSe NAM.I
t�l oAl2 -30 -80
Mayor
TISIE
City of Newport Beach
(o ((3- �Jc` /-cr)
L:7:
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aql Aq pawano6 aq llegs 'saopuaS lioddnS l0 6u!lapual ayl 41!m
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a41 le '6ugum w sa!l!oads as!mjaglo 3eA!un AladS ssalun
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'asn welsAs Lions lo; 0eA!un A»adS of a6m4o ou le sluawalow aw!l
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agnbaj 4014m sa0!A1aS;joddnS swAo ;gad 0eA!un AujadS uaLiM (p)
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luawalddnS s!Lil ;o weal a41 buunp jewolsno a41 04 313A!un
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aql qi!m aouepj000e u! 0eA!un Aj�aas of sjozaa Lions buruodai,
u! aouels!sse (Z) fsp!V 6u!wwel60,d w sjoila bu!A;guap! u!
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OeAlun /WadS wojl
luawd!nb3 aql peu!elgo jawolsno aql go!4m japun 'luawalddnS
s!yl to eoul a41 uo pa!;!luep! si yo!4m to jagwnu aql 'l9wolsno aLi;
PUB 0eA!un fjAadS uaamlaq luaw6al6e a41 sueaw ,,Iuewaaj5V,, (e)
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EQUITYAPTION AND SERVICE AGREEMENT `
AND *E FOR PROGRAM PRODUCTS 1
�� GROUP E EQUIPMENT
gONIEMENT NUMELN
6y92AOg
..ry Corporation, acting through its Sperry Univac Division (hereinafter called "Sperry Univac'9, shall provide to tFe
stomer the Products and Services described herein, and the Customer shall accept such Products and Services, subjec;
the following Terms and Conditions.
!UIPMENT SCHEDULE
[M
o.
TV.0
"U"New
m
w1t.'l4
i
u
3300 Newport Boulevard
T'
row•..•
•.m.r. w•
a
Newport Beach, California 92663
.r'••. TOTAL
IT* 01 COM.LETEC 1/ OTNEN THAN A9OVEI
(Same as above)
m
S
3560 -93
UTS 20 CRT Terminal
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EQUITYAPTION AND SERVICE AGREEMENT `
AND *E FOR PROGRAM PRODUCTS 1
�� GROUP E EQUIPMENT
gONIEMENT NUMELN
6y92AOg
..ry Corporation, acting through its Sperry Univac Division (hereinafter called "Sperry Univac'9, shall provide to tFe
stomer the Products and Services described herein, and the Customer shall accept such Products and Services, subjec;
the following Terms and Conditions.
!UIPMENT SCHEDULE
[M
o.
TV.0
"U"New
OE►CNIITION
w1t.'l4
w
Vr,
• \V,.Y..•
N.....•
•... r.r...•
Y.,w,q.V G•
row•..•
•.m.r. w•
.r'••. TOTAL
3560 -93
UTS 20 CRT Terminal
(Expanded Keyboard)
CSU
6
$ 19,200.00
$ 150.00
$ 330.00
2.
0797 -99
Printer (80cps)
3
7,200.00
75.00
123.00
S
0798 -99
Printer (200cps)
1
6,650.00
59.00
114.00
!.
F2648 -00
Document Parting Bar
1
114.00
1.0c
2.00
8543 -00
Direct Connect Modules
2
1,496.00
.0
26.00
u.
8538 -99
Terminal Multiplexor
2
3,562.00
12.00
62.00
F1266 -00
Synchronous Interface
2
712.00
.0c
12.00
I
TOTALS • $ 38,934.00 $ 297.00 $ 669.00+
RINCIPAL ►EA100 OF
FROM
To
�HINTEhANCE
0800
1700
?OGRAM PRODUCTS SCHEDULE
We"! NO.
TTTE NO.
0EECX9"1OM
OTT.
MONTHLY CNANOE
.r'••. TOTAL
of
1. DEFINITIONS
The following terms shall have the meanings set forth below
whenever they are used in this Agreement.
(a) "Documentation" means the then current, generally distributed
visually readable materials provided by Sperry Univac for use by
-its customers with units of Equipment or Program Products.
(b) "Equipment" means all the units of Equipment listed on the
Equipment Schedule of this Agreement as modified by any supplement.
(c) "Monthly Equipment Charges" means the monthly charges the
Customer is obligated to pay hereunder for the use of the units of
Equipment whether those charges are designated by Sperry Univac as
jl Monthly Rent or l Year Lease charges.
(d) "Products" means the Equipment, Documentation and Program
Products described herein.
(e) "Services" means Equipment Maintenance Services and Program
Products Services described herein.
(f) "Site" means the room or rooms within which each unit of
Equipment is to be installed, at the address designated herein.
(g) "Proprietary Information" means any Program Products, includ-
ing corrections, modifications, revisions and copies thereof,
Documentation and any other form of data, information, programs,
or intelligence, whether in machine readable or humanly readable
form, containing information which is the property of, and is
confidential to, Sperry Univac and /or its licensors and is desig-
nated by Sperry Univac as proprietary.
(h) "Program Products" (also referred to as "PP ") means the pro-
prietary software which Sperry Univac announces for use with the
Equipment and which are available for license to its customers at
separately stated charges as listed in the Program Products
Schedule.
2. DURATION OF AGREEMENT /TERM OF EQUIPMENT AND PROGRAM PRODUCTS
(a) This Agreement shall become effective on the date it is
accepted by Sperry Univac.
(b) The lease term shall continue in effect as to each unit
of Equipment for an initial term of seven years, starting from
the date specified in Section 10(b) for commencement of Monthly
Equipment Charges for each such unit of Equipment.
(c) The lease term as to each unit of Equipment shall continue
in effect after its initial term until such unit of Equipment
is terminated or cancelled in accordance with the provisions in
Section 16.
(d) The initial term of each PP shall begin on the date of
commencement of charges for such PP as specified in Section 10(b)
and shall continue for the duration of the term of the unit of
Equipment with which it is used, subject to the provisions of
Section 16.
(e) This Agreement shall continue in effect until termination
or cancellation of the last unit of Equipment.
-2-
3. SITE PREPARATION
(a) Written installation planning instructions or specifications
will be furnished by Sperry Univac to the Customer. The Customer
shall prepare the Site in accordance with such instructions or
specifications prior to the scheduled delivery date of the Equip-
ment and shall maintain the Site in accordance with such instruc-
tions or specifications. The Customer shall bear the costs and
responsibility for the necessary labor and moving equipment re-
quired for placing the Equipment in position in the Site.
(b) The Customer shall also advise Sperry Univac of readiness
to have Sperry Univac install and make ready for use that Equip-
ment which is not designated CSU in the Equipment Schedule,
4. INSTALLATION /CUSTOMER SET -UP
(a) Sperry Univac will furnish procedures for Customer Set -Up
(also referred to as "CSU ") to the Customer prior to delivery
of the affected items to the Customer.
(b) For those items of Equipment designated for CSU by means of
a "CSU" in the "EQUIP INSTALL" column of the Equipment Schedule,
the Customer's responsibilities are as follows:
(1) Unpack each item of Equipment upon receipt.
(2) Inspect each item of Equipment for damaged or
missing items.
(3) Perform the physical set -up and connections as
prescribed by Sperry Univac.
(4) Provide any data communication equipment that may
be required in order for the Equipment to function.
(5) Install all ordered Program Products.
(6) Verify and utilize system operating and problem
isolation procedures, validation tests and diagnostics
as prescribed by Sperry Univac to determine that the
Equipment functions.
(7) Notify Sperry Univac within two working days after
receiving the Equipment as to items that are missing,
damaged or apparently malfunctioning.
(c) In the event Customer requires the reconfiguration of CSU
Equipment, such activities are the responsibility of the Customer
in accordance with specified restrictions provided by Sperry
Univac upon request.
(d) At the termination of any unit of CSU Equipment, Customer is
responsible to: (1) prepare such unit for return; and (2) advise
Sperry Univac of unit readiness for shipment.
(e) Sperry Univac will install those items of Equipment that are
not designated for CSU in the Equipment Schedule. The Customer,
will, however, retain control and responsibility for the instal-
lation of the related PP.
(f) At the Customer's request, subject to availability and to
Sperry Univac's terms, conditions and charges, Sperry Univac will
assist the Customer in the Customer's performance of responsibil-
ities described in Section 4(b) above. The Customer will, however,
retain control and responsibility for the performance of such
activities.
-3-
5. TERMS OF USE
(a) Payment of the Monthly Equipment Charges and PP Monthly
Charges shall entitle the Customer to use the affected Products
for any and all hours during such month, exclusive of time
required for Services.
(b) Supplies and devices used with the Equipment shall conform
to Sperry Univac specifications.
(c) In addition to the Products and Services, any other item
furnished or service performed by Sperry Univac for the Customer
in furtherance of the Agreement, although not specifically iden-
tified herein, shall nonetheless be covered by this Agreement,
unless Sperry Univac and the Customer have executed a separate
written agreement covering such additional item or service.
(d) The Equipment shall not be moved from or reconfigured within
the Site without Sperry Univac's prior written consent which shall
not be unreasonably withheld.
6. EQUIPMENT MAINTENANCE SERVICE
(a) Sperry Univac shall provide preventive and remedial Main-
tenance Service to maintain the Equipment in satisfactory oper-
ating condition. Preventive maintenance -shall be performed
during the Principal Period of Maintenance (PPM). Sperry Univac
shall determine the frequency and the duration of preventive
maintenance.
(b) Payment of the Base Monthly Maintenance Charges shall en-
title the Customer to on -call remedial Maintenance Service during
the PPM. The PPM shall consist of the same consecutive nine hour
period per day as identified on the face of this Agreement, be-
tween the hours of 7 a.m, and 6 p.m., five days per week, Monday
through Friday, excluding holidays.
(c) The furnishing by Sperry Univac of any remedial Maintenance
Service outside the PPM shall be subject to Sperry Univac's pub-
lished charges and terms then in effect applicable to the Equip-
ment serviced.
(d) The Customer shall provide, at its expense and reasonably
accessible to the Equipment, for use of Sperry Univac's mainten-
ance personnel, adequate working and storage space and facilities
as may be needed by Sperry Univac in order to provide proper
Maintenance Service for the Equipment.
(e) The Customer shall be responsible for the use, care and
cleaning of the Equipment and the performance of other procedures
in accordance with instructions furnished by Sperry Univac. When
a need arises for Maintenance Service the Customer shall notify
Sperry Univac maintenance personnel immediately, release the
Equipment and allow Sperry Univac full access to the Equipment
for Maintenance Service.
-4-
7. TRANSPORTATION
(a) Sperry Univac will arrange for delivery of the Products to
the installation address and, at the conclusion of the Customer's
usage of the Products, the return of the Products to Sperry Univac.
(b) The Customer will pay the charges therefor, as listed in
Sperry Univac's invoices, in accordance with Sperry Univac's
- transportation policy prevailing at the time of such delivery
and return.
4
8. LICENSE
(a) Sperry Univac hereby grants to the Customer, for the duration
of the term of each PP, a personal, non - transferable and non-
exclusive license to install and use the PP and related Documenta-
tion containing Proprietary Information on the Equipment and at
the Site. Sperry Univac will furnish to the Customer one copy of
each PP and related Documentation for the unit(s) of Equipment
within which such PP resides, and shall make available additional
copies of Documentation not containing Proprietary Information, at
Sperry Univac's then prevailing charges, terms and conditions.
(b) While this Agreement is in effect and thereafter, the Custom-
er shall keep confidential and protect the contents of Proprietary
Information from unauthorized disclosure. The Customer shall not
copy Proprietary Information in whole or in part in any visual or
machine readable form, except to the extent that such copying is
necessary for the process of correcting, generating or modifying
PP's for the Customer's own use, except when prior written approv-
al has been obtained from Sperry Univac. The Customer will not
sell, disclose or otherwise make Proprietary Information, includ-
ing machine readable reproductions thereof, available to others.
If the Customer should produce copies of Proprietary Information,
the Customer shall affix a copy of Sperry Univac's proprietary
designation to each copy and shall extend to such copies no less
protection than is required to be extended to the original thereof.
(c) The Customer may modify any PP or Documentation for its own
use and at its own expense and responsibility to meet its specific
requirements. Any portion of the Proprietary Information included
in such modifications shall be subject to the same conditions and
limitations as have been designated herein for the original of
such Proprietary Information.
(d) Sperry Univac shall provide information to the Customer in
respect to the appropriate use of the PP's in the Customer's oper-
ations; however, the Customer assumes responsibility for the super-
vision, management and control of its use of the PP modifications
and updates thereto, including but not limited to: (1) assuring
proper configuration of the Equipment for the PP's, program install-
ation, audit controls and operating methods; (2) implementing suf-
ficient procedures and checkpoints to satisfy its requirements for
security and accuracy, for input and output as well as restart and
recovery, in the event of malfunction; (3) accomplishing the �ro-
ductive utilization of PP's in the processing of the Customer s
work load.
-5-
00 00
(e) Proprietary Information and all copies thereof shall be
returned to Sperry Univac or with Sperry Univac's written con-
sent shall be destroyed by the Customer, and the Customer shall
certify as to such destruction, upon the termination, discontin-
uance or cancellation of the term of each PP and Documentation
containing Proprietary Information.
(f) The term of the license for each item of Proprietary Infor-
mation shall commence when such item is furnished to the Customer
and shall end when such item is either: (1) returned to Sperry
Univac; or (2) with Sperry Univac's prior written consent, is
destroyed and the Customer furnishes Sperry Univac a document
certifying as to such destruction.
9. PROGRAM PRODUCTS SERVICES
(a) Sperry Univac will designate for each PP a Category of
services to be furnished to the Customer by Sperry Univac. For
each PP classified as "Category I" Sperry Univac will provide:
(1) those revisions which Sperry Univac generally announces for
such PP for use on the Equipment by its customers without sepa-
rate charge; and (2) PP Correction . service for significant errors,
if any, in Sperry Univac's then current version of such PP. For
each PP classified as "Category II" Sperry Univac will provide a
PP Correction service for critical errors, if any, that the Cus-
tomer may bring to the attention of Sperry Univac and that Sperry
Univac agrees are critical, in Sperry Univac's then current ver-
sion of such PP. THOSE PP'S CLASSIFIED AS "CATEGORY III" SHALL
BE FURNISHED "AS IS ", WITHOUT A PP CORRECTION SERVICE OR OTHER
SERVICE OF ANY KIND.
(b) The procedures by which the Customer notifies Sperry Univac
of errors and Sperry Univac's corrections thereof, shall be made
in accordance with Sperry Univac's policies in effect at the time
a request for correction is submitted by the Customer. If Sperry
Univac determines in its sole discretion that the type or amount
of alterations to the PP by the Customer or its agents will inter-
fere with Sperry Univac's performance of its PP Correction service,
Sperry Univac may elect not to provide such service for all or
portions of the affected PP.
(c) Sperry Univac will endeavor to correct those errors that may
be subject to Category I or II service, but it does not warrant
the effectiveness of its PP Correction service or that all errors
brought to its attention will be corrected.
(d) Sperry Univac may change or establish new Categories of ser-
vice of any PP, upon six months prior written notice to the Cus-
tomer.
(e) When Sperry Univac issues a revision, as described in para-
graph (a)(1) of this Section 9, Sperry Univac will provide a PP
Correction service for the previous version for a period of not
less than six months after the date of issuance of such revision.
-6-
00 of
(f) Sperry Univac may, from time to time, issue without a sepa-
rate charge corrective versions of any PP. Sperry Univac may
elect to discontinue PP Correction service for the previous ver-
sions of any PP for which a corrective version is issued.
(g) Corrections may be initiated by Sperry Univac or may be in
response to requests by the Customer or others. Installation of
- revisions and corrective versions are the responsibility of the
Customer and the Customer agrees to install corrective versions.
(h) When Sperry Univac performs PP Services which require the
use of the Customer's equipment, the Customer agrees to make such
equipment available at reasonable times and for reasonable time
increments, at no charge to Sperry Univac for such equipment use.
(i) Any assistance in addition to the Services described herein
will be furnished by Sperry Univac upon the Customer's request,
in accordance with its availability and Sperry Univac's then
current conditions and charges, and the Customer shall make pay-
ment accordingly.
10. CHARGES
(a) The Customer shall pay all charges within thirty days after
date of invoice.
(b) Monthly Equipment Charges, Base Monthly Maintenance Charges
and Program Product Charges as to each item will commence as
follows: (1) for items designated in the Equipment Schedule for
CSU and all PP's, two working days after delivery at the Customer's
address; and (2) for items of Equipment not designated CSU, on the
date such unit is installed and ready for use as certified by
Sperry Univac. All such charges shall be invoiced in advance.
In the case of previously installed units of Equipment, Monthly
Equipment Charges and Maintenance Charges will commence on the
date that this Agreement is accepted by Sperry Univac.
(c) The charges do not include and the Customer assumes the cost
of: (1) operating supplies; (2) repainting or refinishing the
Equipment; (3) moving any unit of Equipment or part thereof; (4)
repair of damage to the Equipment, including replacement of parts,
resulting from the fault of the Customer or causes reasonably
within the Customer's control; and (5) all cables needed for the
operation of the Equipment (other than one Sperry Univac standard
length cable included at no additional charge with each unit of
Equipment), and the installation of all cables including such
standard length cable; and (6) all cables and connectors for
existing equipment as may be required to accommodate installation
of the Equipment; and (7) correcting any Product problems that
may be caused by: (i) non - Sperry Univac equipment or software,
or (ii) Sperry Univac equipment not under a Sperry Univac standard
maintenance agreement.
(d) In addition to the Monthly Equipment Charges and Base Monthly
Maintenance Charges, the Customer shall be liable for the payment
of any applicable Monthly Travel Zone Charge for each unit of
Equipment at Sperry Univac's then prevailing zone rates.
-7-
0*
(e) The charges do not include any federal, state, county, local
or other taxes, howsoever designated, whether levied or based
upon such charges, this Agreement, the Products or Services or
their use, or any parts supplied hereunder. Any taxes or amounts
in lieu thereof and interest thereon paid or payable at any time
by Sperry Univac, exclusive of personal property taxes and taxes
based on net income, shall be borne by the Customer.
(f) The Base Monthly Maintenance Charges, PP Monthly Charge and
any applicable Travel Zone charges relative to any item are subject
to change by Sperry Univac, on thirty days prior written notice to
the Customer, effective at the end of one year from the date of
commencement of such charges for each such item, and at any time
thereafter.
(g) When any unit is installed for a fraction of a calendar
month, the charges for each day shall be computed at the rate
of 1 /30th of the monthly charges.
(h) The charges do not include the price of the media which
contain the PP. The Customer shall supply the necessary media
or shall pay Sperry Univac its standard charges for media which
Sperry Univac supplies.
(i) Sperry Univac will levy charges for the assistance referred
to in Section 4(f) and the Customer shall make payment accordingly.
11. WARRANTY
(a) Sperry Univac warrants that the Equipment when delivered
shall be free from defects in material and workmanship.
(b) Sperry Univac further warrants that, under normal use and
service, the Equipment shall remain in satisfactory operating
condition.
(c) Sperry Univac's sole and exclusive liability under these
warranties shall be that Sperry Univac, at its option, either
(1) adjusts or repairs as promptly as possible, the defective
parts or units of Equipment claimed to cause unsatisfactory
operation of the Equipment, subject to the conditions and charges
described in Section 6 or (2) replaces such defective parts or
units of Equipment at no additional cost to the Customer.
(d) Sperry Univac's warranties with respect to Products or
Services furnished hereunder shall extend only to the Customer
and may not be altered or extended except by an instrument in
writing provided in Section 21(e).
-B-
12. ALTERATIONS AND ATTACHMENTS
sip
(a) The Customer may, with the prior written consent of Sperry
Univac use non - Sperry Univac attachments, features, or devices
on or with any unit of Equipment and may make 'alterations to any
unit of Equipment. Such consent shall not be unreasonably with-
held, such alterations or attachments shall be removed by the
Customer immediately prior to cancellation or termination. After
cancellation or termination Sperry Univac will restore such units
of Equipment to their original condition and configuration exclud-
ing ordinary wear and tear and charge the Customer for such restor-
ation.
(b) When such alteration or attachment is made by the Customer,
its contractors or authorized agents: (1) The Customer shall be
responsible for injury to persons, damage to property (real or
personal), damage to any unit of Equipment, increases in the
charges for Maintenance Service, and any increase in the charges
to modify or correct any Product caused by or resulting directly
or indirectly from such alteration or attachment; (2) Sperry Univac
shall not be responsible for defects in, or performance degradation
of any Products or maintenance diagnostic aids caused by or result-
ing directly or indirectly from such alteration or attachment; and
(3) Sperry Univac shall not be responsible for the maintenance of
such alteration or attachment.
13. EQUIPMENT PURCHASE OPTIONS
(a) The Customer may purchase any or all units of Equipment
which are installed and ready for use during the first twenty -
four (24) months of the initial term of this Agreement, in
accordance with the following:
(1) Upon receipt of eighty -four (84) Monthly Equipment
Charges, Sperry Univac will transfer title to such units
to the Customer, if so requested by the Customer. The
Customer shall notify Sperry Univac in writing thirty (30)
days in advance of its intention to exercise such option.
If the Customer has not so elected at the end of such
initial term, this Agreement will be cancelled as to such
unpurchased units of Equipment and their continued use
will be the subject of a separate agreement.
(2) Prior to making eighty -four (84) Monthly Equipment
Charge payments, the Customer may purchase any or all
such units at a net purchase price derived by multiplying
the Monthly Equipment Charge of each unit by the number
of its remaining payments and applying a six percent (6%)
present value factor.
-9-
OP
�*
(b) The Customer may purchase any or all units of Equipment
which are installed and ready for use after the first twenty -
four (24) months of the initial term of this Agreement, at any
time while this Agreement remains in effect, at the Purchase
Price listed herein for such units minus credits of:
(1) 75% of the total of the first twelve Monthly Equipment
Charges paid for such unit(s), and
(2) 50% of the total of the thirteenth through the twenty -
fourth Monthly Equipment Charges paid for such unit(s), and
(3) 255*' of the total of the Monthly Equipment Charges paid
subsequent to the twenty- fourth month for such unit(s).
(c) In no case shall the total purchase credits provided for in
Section 13(b) exceed 70% of such Purchase Price for such unit(s).
(d) Purchase credits accrued for any units of Equipment exchanged
under the provisions of Section 14 shall not be applicable to the
replacement units of Equipment.
(e) The above options shall be exercised by the Customer's de-
livery to Sperry Univac of Sperry Univac's then standard form of
Agreement of Conversion Sale.duly executed by the Customer.
(f) This Agreement shall terminate as to each unit so purchased
upon the effective date of such Agreement of Conversion Sale.
14. EXCHANGES AND EXPANSIONS
(a) The Customer may exchange any unit of Equipment for another
unit of Sperry Univac UTS Group E equipment at any time after a
total sum equal to forty -eight Monthly Equipment Charges, as speci-
fied herein, for the replaced unit has been received by Sperry
Univac provided that each replacement is functionally comparable
to the replaced unit and such replacement has a then current stan-
dard 7 Year Lease Charge that is equal to or higher than the
Monthly Equipment Charge of the replaced unit of Equipment.
(b) The Customer may order additional Sperry Univac UTS Group E
equipment (hereinafter called "additions') provided that such
additions are functionally connected to and in expansion of the
Equipment, at any time while this Agreement remains in effect.
(c) The Monthly Equipment Charges for replacements and additions
shall be equal to the then current standard 7 Year Lease Charge
for each such unit.
(d) The term for each replacement or addition shall be an initial
lease term of 7 Years in accordance with Section 2.
(e) Any replacements and additions shall be listed in a Sperry
Univac Supplemental Equipment Schedule which shall be incorporated
into the provisions of this Agreement.
(f) Additions ordered pursuant to this Section 14 shall be subject
to availability and to Sperry Univac delivery schedules then in
effect.
-10-
15. EMERGENCY EQUIPMENT
Sperry Univac shall assist the Customer in obtaining use of Sperry
Univac equipment compatible with that used by the Customer to meet
emergency needs. The charge for such use, if any, shall be as
agreed between authorized representatives of the parties.
16. "CANCELLATION AND REPOSSESSION
(a) Subject to the Customer's purchase options in Section 13,
either party may upon thirty (30) days prior written notice
cancel any unit of Equipment at the end of the initial term of
this Agreement, and at any time thereafter. This Agreement shall
terminate upon cancellation of the last unit of Equipment.
(b) If the governmental body appropriating funds for the Customer
does not allocate funds needed to make payments beyond the Cus-
tomer's then current fiscal period, the Customer shall not be
required to make such payments and this Agreement shall be
terminated.
(c) Sperry Univac may elect,�under this Section 16, without pre-
judice to any other rights or remedies to cancel this Agreement,
and, with or without cancellation repossess the Equipment: (1)
if the Customer, upon ten (10) days prior written notice has
failed to make payments due hereunder or; (2) if a petition in
Bankruptcy has been filed by or against the Customer, or the
Customer has made an assignment for the benefit of creditors,
or a receiver has been appointed or applied for by the Customer.
(d) If, after the Customer has given notice of termination under
the provisions of Section 16(b) , the Customer elects to retain
the Products beyond the termination date, the Products may be
rented by the Customer on a month to month basis at Sperry Univac's
standard Monthly Rent and Base Monthly Maintenance Charges and
under the conditions of this Agreement, except that Sections 13
and 14 shall not apply and Sperry Univac shall have the right to
terminate this temporary retention on thirty (30) days prior
written notice.
(e) The Customer may elect to discontinue the use of any PP,
effective at the end of its initial term or after Sperry Univac
has received twelve monthly charges whichever shall occur first,
and at any time thereafter. The Customer must notify Sperry
Univac in writing of the discontinuance and return the PP and
all related Documentation to Sperry Univac.
-11-
17. ADDITIONAL PRODUCTS AND SERVICES
(a) Upon Customer's request and subject to availability and
Sperry Univac's then prevailing standard written conditions and
charges, Sperry Univac will furnish to the Customer such products
and services, other than those described herein, as Sperry Univac
makes generally available for a separate charge.
(b) If the Customer should obtain products and /or services, as
described in paragraph (a) above, which require Sperry Univac's
use of the Customer's equipment or computer system, the Customer
shall make such system or equipment available to Sperry Univac at
reasonable times and for reasonable time increments without charge
to Sperry Univac for such system or equipment use.
18. PATENT AND COPYRIGHT INDEMNIFICATION
(a) Sperry Univac shall, at its expense, defend any suit insti-
tuted against the Customer and indemnify the Customer against any
award of damages and costs made against the Customer by a final
judgment of a Court of last resort based on the claim that any of
the Products or Services furnished by Sperry Univac under this
Agreement constitutes an infringement of any patent or copyright
of the United States; provided the Customer gives Sperry Univac
immediate notice in writing, permits Sperry Univac to defend the
suit and gives Sperry Univac all available information, assistance
and authority to do so. Sperry Univac shall control the defense
of any such suit, including appeals, and all negotiations to ef-
fect settlement. If any of the Products or Services furnished
hereunder is in any such suit held to constitute infringement
and its use is enjoined, Sperry Univac shall, at its election and
expense: (1) procure for the Customer the right to continue using
the same; or (2) replace or modify the same so that it becomes
non - infringing; or (3) remove same and discontinue it and any
future charges or royalties pertaining thereto.
(b) Sperry Univac shall, however, have no liability to the Cus-
tomer under this Section 18 if any patent or copyright infringe-
ment is based upon or arises out of: (1) compliance with designs,
plans, or specifications furnished by or behalf of the Customer
as to the Products or Services; (2) alteration of the Products
or Services by the Customer; (3) failure of the Customer to use
updated Products or Services provided by Sperry Univac for avoid-
ing infringement; (4) use of Products or Services in combination
with apparatus or devices not delivered by Sperry Univac; (5) use
of Products or Services in a manner for which the same was neither
designed nor contemplated; or (6) a patent or copyright in which
the Customer or any affiliate or subsidiary of the Customer has
any direct or indirect interest by license or otherwise.
(c) The foregoing states the entire liability of Sperry Univac
for or resulting from, patent or copyright infringement or claim
thereof.
-12-
19. LIMITATION OF LIABILITY
o*
(a) EXCEPT AS HEREIN EXPRESSLY STATED, THERE ARE NO WARRANTIES,
EXPRESS OR IMPLIED, BY OPERATION OF LAW OR OTHERWISE, OF THE
PRODUCTS OR SERVICES FURNISHED HEREUNDER. SPERRY UNIVAC DISCLAIMS
ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR PARTICULAR
PURPOSE. IN NO EVENT SHALL SPERRY UNIVAC BE LIABLE FOR ANY INCI-
DENTAL, INDIRECT, SPECIAL OR CONSEQUENTIAL DA11AGES IN CONNECTION
WITH OR ARISING OUT OF THIS AGREEMENT OR THE EXISTENCE, FURNISHING,
FUNCTIONING OR THE CUSTOMER'S USE OF ANY PRODUCTS OR SERVICES PRO-
VIDED FOR IN THIS AGREEMENT. THE CUSTOMER'S SOLE AND EXCLUSIVE
REMEDY FOR LIABILITY OF ANY KIND, INCLUDING NEGLIGENCE, WITH RESPECT
TO THE PRODUCTS AND SERVICES FURNISHED HEREUNDER, SHALL BE LIMITED
TO THE REMEDIES PROVIDED IN SECTIONS 9, 11 AND 18 OF THIS AGREEMENT.
(b) THE CUSTOMER FURTHER AGREES THAT SPERRY UNIVAC SHALL NOT BE
LIABLE FOR: (1) ANY LOSS OF USE, REVENUE OR PROFIT; (2) ANY CLAIM,
DEMAND OR ACTION AGAINST THE CUSTOMER BY ANY THIRD PARTY EXCEPT AS
MAY BE PROVIDED BY SECTION 18 HEREIN.
-13-
20. QUANTITY DISCOUNT PLAN
Sperry Univac shall provide quantity discounts for the systems
listed on the initial Equipment Schedule hereto as follows:
(a) Quantity Discounts:
No. of Systems Discount
1 to 9 0%
10 to 14 6%
15 to 19 8%
20 and over 10%
(b) The Quantity Discount will be based upon the total quantity
of systems ordered on the initial Equipment Schedule hereto and
shipped to the Customer within 24 months from date of execution
of this Agreement.
(c) All terminal units shipped will be billed initially at the
Monthly Equipment Charge shown on the Equipment Schedule. The
Quantity Discount will not be applied until the total quantity
ordered has been shipped or until the allowed shipment period
has expired, whichever is earlier. At that time Sperry Univac
will commence billing at the Monthly Lease Rate applicable to
the quantity shipped, and will continue this billing for the
remaining life of this Agreement. Sperry Univac will then issue
a credit to the Customer for the full amount of the discount
earned up to this time less the amount taken as determined by
the discount rate applicable to the actual quantity shipped.
Discounts are not applicable to Base Monthly Maintenance Charges.
21. GENERAL PROVISIONS
(a) Title to the Proprietary Information and the Equipment shall
remain with Sperry Univac. All Equipment, devices and accessories
furnished by Sperry Univac, except for those units of Equipment
purchased by the Customer, shall accompany the unpurchased Equip-
ment when returned to Sperry Univac. During the period the Equip-
ment is in transit or in the possession of the Customer, Sperry
Univac and its insurers, if any, shall relieve the Customer of re-
sponsibility for risks of loss or damage to the Equipment except
for loss or damage caused by the Customer's negligence.
(b) Neither party shall be liable or deemed to be in default
for any delay or failure in performance under this Agreement or
interruption of service resulting directly or indirectly from
acts of God, civil or military authority, acts of public enemy,
war, riots, civil disturbances, insurrections, accidents, fire,
explosions, earthquakes, floods, the elements, strikes, labor
disputes, shortages of suitable parts, materials, labor or trans-
portation or any other causes beyond the reasonable control of
such party.
-14-
�4
0*
*0
(c) The Customer shall not assign or otherwise transfer its
rights or obligations under this Agreement, except with the
written consent of Sperry Univac and any prohibited assignment
shall be null and void. Sperry Univac shall have the right to
assign all or part of the payments under this Agreement subject
to the Customer's rights hereunder.
(d) This Agreement shall be interpreted in accordance with the
laws, but not the rules relating to the choice of law, of the
State of California.
(e) This Agreement constitutes the entire agreement between the
parties with respect to the subject matter hereof and shall super-
sede all previous proposals, both oral and written, negotiations,
representations, commitments, writings, agreements, and all other
communications between the parties. It may not be released, dis-
charged, changed or modified except by an instrument in writing
signed by a duly authorized representative of each of the parties.
The terms of this Agreement shall prevail notwithstanding any
variance with the terms and conditions of any order submitted
by the Customer.
(f) No action,
occurring under
by either party
accrued.
ACCEPTANCE:
regardless of form, arising out of transactions
or contemplated under this Agreement may be brought
more than two years after the cause of action has
SPERRY UNIVAC CUSTOMER
Division of Sperry Corporation
By A B
Title CONTROUR, WESTER &EURONS tle ayor City of Newport Beach, Ca.
Date FEB 251981 Date January 30, 1981
-15-
UNIVAO
C
TYPE
NO.
GROUP
CITY OF NEWPORT BEACH
S
01
3039 -99
B
T
1
02
3300 Newport Blvd.
M
Storage Expansion 8K
1
93
E
R
Newport Beach CA. 92663
Storage Expansion 8K
(TO BE COMPLETED IF OTHER THAN ABOVE)
N
F2665 -03
T
A
Storage Expansion 8K
T
�
SAME
E
B
D
1
OTE, COUNTY AND MUNICIPAL
GOVERNMENT AGREEMENT
GROUP A & B EQUIPMENT
7 Year Lease
with
Purchase /Equity Option
C /N: 47053
AGREEMENT NUMBER
6402354
Sperry Corporation, acting through its Sperry Univac Division (hereinafter called "Sperry Univac"), upon its acceptance hereof by means of
signature in the Acceptance block of this Agreement, shall provide to the Customer the Products and Services described herein subject to the
following Terms and Conditions.
uh
C)
EQUIPMENT SCHEDULE
ITEM
NO.
TYPE
NO.
GROUP
DESCRIPTION
NO. OF
UNITS
01
3039 -99
B
UDS 2000 Master W/S S/D
1
02
P2665 -01
B
Storage Expansion 8K
1
93
F2665 -02
B
Storage Expansion 8K
1
04
F2665 -03
B
Storage Expansion 8K
1
05
F2768 -00
B
Workstation I/F
1
06
3546 -99
B
Workstation
1
07
F2527 -99
B
Diskette Expansion S/D
1
08
F2502 -00
B
Keyboard, Keypunch
2
09
0875 -97
B
Tape Drive, Phase
1
_—
n f`rZ ,t
i •i i °
7.,, P
.. __
i}11 t:
I_9
S. enderson,L /B,ranch Manager
Dean Carter, CIRD Br ch Manager
ACCEPTANCE
SPER qY UNIVAC DIVISION OF SPERRY CORPORATION
ACCEPTANCE BY (TYPE NAME)
(� .IAN 151981
SI6NPTVRE ,Z 1 DATE
f eFS TI%I!! l fR, Ft+M;tjjj OPj;I AIR Mi
TITEE
U01.1838 REV. 5.79
W
CITY NEWPORT BEACH
December 11, 1980
DATE
Finance Director
a 31f103H0S ONV 31NO3H]S 1N3WdIM03 SW SH3SKnN W311 3NVS.
S3:)Idd 3SVH :)?jnd
V 3l(1a3H:)S
1 IV101
,,l'LE£`zL
LEPZzI
L6 -SLgo
L
6o
99L
'ftgE
00 -zoSZ3
z
go
,,�
j oW6
'OW
66 -LZ SZM
l
LO
gWti
g�5`+�
66 -gtj5E
L
90
ozL
' OU
oo -g9Lu
L
So
SLS
'SLS
£0- 599230
599<
; 59g
w -5ggu
E0
o5<t
*OWL
W -59923
I
zo
hih`b
�b �h`b0194�
66 -6£0£
�o
3DIad 35VHDWnd
301lid 35VH Otlfld
a36 Wf1N
sllN fl
.'ON
03ON31 %3
11N f1
3d Al
a0 'ON
W311
S3:)Idd 3SVH :)?jnd
V 3l(1a3H:)S
SCHEDULE B
MONTHLY CHARGES
ITEM
NO-
NO. OF
UNITS
TYPE
NUMBER
UNIT MONTHLY
EQUIPMENT
CHANGE
EXTENDED
MONTHLY
EQUIPMENT
CHARGE
UNIT BASE
MONTNIY MAINT.
CHAP GE
EXTENDED BABE
MONTHLY MAIN T.
CHANCE
01
1
3039 -99
$108.
$108.
851.
$51.
02
1
F2665 -01
14.
14.
5.
5.
03
1
F2665 -02
14.
14.
5.
5.
04
1
F2665 -03
14.
14.
5.
5.
05
1
F2768 -00
8.
8.
5.
5.,,
06
1
3546 -99
52.
52.
37.
37. ✓
07
1
F2527 -99
22.
22.
13.
13:-'
08
2
F2502 -00
4.
8.
3.
6.' -'
09
1
0875 -97
142.
142.
57.
57:=
TOTALS
MAINTENANCE SERVICE
FROM
TO
1. PRINCIPAL PERIOD OF
MAINTENANCE
0900
1800
2. OPTIONAL SCHEDULED
EXTENDED PPM FOR
GROUP A EQUIPMENT
'SAME ITEM NUMBERS AS EQUIPMENT
SCHEDULE AND SCHEDULE A
00. =
TOTAL MONTHLY EQUIPMENT
AND BASEMAINTENANCE $566.
CHARGE
ADDITIONAL MONTHLY
CHARGE FOR
EXTENDED PPM
TOTAL MONTHLY
CHARGE $566.
sp
qw
'SOIV 0NiHNV`JOO8d 1N3IVAint)3 AIIVN0II3NOd 31N1115ens O1 IHOIH 3H1 3AVH IIVHS OVAINn ANN3d5•
31V0 AHRA113a N011dJ63S30 'ON N311
*saly 9NIWWVB %08d
J 3-if1a3HJS
CITY OF NEWPORT BEACH
R�AN�`6 9D
C�ptApMS FPS
January 23, 1981
Ms. Jaye Towne
Sperry Univac
600 City Parkway West
Orange CA 92668
Dear Jaye:
I understand that the purchase amount of our 3039 -99 UDS 2000
data entry equipment should be $9,414 not $9,654. The new total
should be $32,267 instead of $32,507.
Sincerely,
T. C. Kramp
Data Processing Manager
City of Newport Beach
TCK/b
ACCEPTED:
SPERRY UNiVAC \�
D R G', ^ORATION
. - ?:pFUATIONS
City Hall • 3300 Newport Boulevard, Newport Beach, California 92663
UNIVACO
C CITY OF NEWPORT BEACH
T
m 3300 Newport Blvd.
R
Newport Beach, CA. 92663
SUPPLEMENT FOR
PROGRAM PRODUCTS
C /N: 47053
JAGREEMENT NUMBER
6402355
Sperry Fiend Corporation, acting through its Sperry Univac Division (hereinafter called "Sperry Univac"), shall license to the Customer the
Program Products listed in the following Schedule, which are to be furnished at the Site in accordance with the Terms and Conditions
contained herein.
PROGRAM PRODUCTS SCHEDULE
ITEM NO.
TYPE NO.
DESCRIPTION
MONTHLY CHARGE
01
6124 -00
Procedural Language
$28.
02
6124 -01
Field Separators
5.
C % „_.. - !/.11cf -✓t / lyC Ir TOTAL
Henderson,
B nch Manager
SPERRY UNIVAC
DIVISION OF SPERRY RiiIIIIIIIII!I CORPORATION
ACCEPTANCE BY (TYPE NAME(
IiM1.FO
UD7 -1305 REV. 5 -79
Dean Carter, 9ED Bt/'Mgt.
ITY1. FAME' CITY V NEWPORT BEACH
JAN 1519 1 <'D e� December '
11 ,1
e -NATURE
iq I- q, F`IE5'iERdd v; kR4it0 iS
Finance Director
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SN01110N00 0NV SWU31
make such system available at reasonable t nd for reasonable
time increments, at no charge to Sperry Univac orsuch system use.
(e) The Customer acknowledges that the use of Sperry Univac
programs that are designated by Sperry Univac as proprietary in the
rendering of Support Services under this Supplement does not
convey a license from Sperry Univac in respect to such programs.
Unless Sperry Univac otherwise specifies in writing, at the
conclusion, termination or cancellation of this Supplement, the
Customer shall forthwith either return such programs to Sperry
Univac or destroy such programs and furnish Sperry Univac with a
certification of destruction.
(f) Any SSD supplied to the Customer hereunder designated by
Sperry Univac as proprietary and retained at the Site in connection
with the rendering of Support Services, shall be governed by the
confidentiality provisions of this Supplement relating to proprietary
PP and PPD,
(g) Support Services does not include activity such as, but not
limited to: system design, software modifications, compiling,
conversion of the Customer's data, program installation or routine
programming or coding. Sperry Univac services to perform such
activity shall be subject to availability and to charges and conditions
separately agreed to between the parties. Sperry Univac shall not be
responsible for compatibility between such activity and any Sperry
Univac revisions of the PP, unless the responsibility for such
compatibility is a condition agreed to between the parties.
7. CUSTOMER EVALUATION PERIOD
(a) The Customer may elect to discontinue the term of any PP at
any time during the ninety day period following the date that Sperry
Univac certifies that the PP is ready for use. The discontinuance will
be effective on the date the Customer has so notified Sperry Univac
and returned such PP and related PPD to Sperry Univac, whichever
occurs later, provided that such date is no laterthan ninety days after
the date of such certification.
(b) If the Customer elects to discontinue within such ninety day
period, the Customer shall be liable for the Monthly Charge for the
period of time, including days of the month, up to the effective date
of the discontinuance, pursuant to the provisions of Section 4,
8. LIMITATION OF LIABILITY
(a) EXCEPT AS HEREIN EXPRESSLY STATED, THERE ARE NO
WARRANTIES, EXPRESS OR IMPLIED, BY OPERATION OF LAW
OR OTHERWIS PP, PP CORRECTION SERVICE,
SUPPORT SERV#THE
SD OR PPD FURNISHED HEREUNDER.
SPERRY UNIVAC DISCLAIMS ANY IMPLIED WARRANTY OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE. IN NO EVENT SHALL SPERRY UNIVAC BE LIABLE
FOR ANY INCIDENTAL, INDIRECT, SPECIAL OR
CONSEQUENTIAL DAMAGES IN CONNECTION WITH OR
ARISING OUT OF THIS SUPPLEMENT OR THE EXISTENCE,
FURNISHING, FUNCTIONING OR THE CUSTOMER'S USE OF
ANY PP, PP CORRECTION SERVICE, SUPPORT SERVICES, SSD
OR PPD PROVIDED FOR IN THIS SUPPLEMENT. THE
CUSTOMER'S SOLE AND EXCLUSIVE REMEDY FOR LIABILITY
OF ANY KIND, INCLUDING NEGLIGENCE, WITH RESPECT TO
THE PP, PP CORRECTION SERVICE, SUPPORT SERVICES, SSD
OR PPD FURNISHED HEREUNDER SHALL BE LIMITED TO THE
REMEDIES PROVIDED IN SECTIONS 5 AND 6 OF THIS
SUPPLEMENT. IN NO EVENT SHALL SPERRY UNIVAC'S
LIABILITY EXCEED THE EQUIVALENT OF TWELVE MONTHLY
CHARGES FOR THE AFFECTED PP UNDER THIS SUPPLEMENT.
(b) THE CUSTOMER FURTHER AGREES THAT SPERRY UNIVAC
SHALL NOT BE LIABLE FOR: (1) ANY LOSS OF USE, REVENUE
OR PROFIT; (2) ANY CLAIM, DEMAND OR ACTION AGAINST THE
CUSTOMER BY ANY THIRD PARTY EXCEPT AS MAY BE
PROVIDED BY THE PATENT AND COPYRIGHT INDEMNITY
PROVISIONS OF THE AGREEMENT.
GENERAL PROVISIONS
This Supplement is incorporated into and made part of the
Agreement. The provisions of the Agreement shall govern except
that the provisions of this Supplement shall prevail where there may
be changes, conflicts or inconsistencies with the provisions of the
Agreement. This Supplement and the applicable portion of the
Agreement constitute the entire agreement between the partieswith
respect to the subject matter hereof and shall supersede all previous
proposals, both oral and written, negotiations, representations,
commitments, writings, agreements, and all other communications
between the parties. It may not be released, discharged, changed or
modified except by an instrument in writing signed by a duly
authorized representative of each of the parties. The terms of this
Supplement shall prevail notwithstanding any variances with the
terms and conditions of any order submitted by the Customer,
CITY OF NEWPORT BEACH
ggMOMIOFFICE OF THE CITY MANAGER
December 22, 1980
DEC 22 14N 1
By the am c000, MAYOR AND CITY COUNCIL
CITY OF MAQRT B6ACi . CITY MANAGER
SUBJECT: ACQUISITION OF THE SPERRY - UNIVAC
SYSTEM -80 COMPUTER
Background
COUNCIL AGENDA
ITEM NO, �
CED
The City Council, on December 8, 1980, approved an acquisition
concept for leasing the Sperry - Univac System -80 computer and
directed staff to prepare appropriate approval documents. Attach-
ment 1 is the letter of proposal from Sperry - Univac.
The acquisition concept referenced above included the following:
A. One -time set up costs - - - - - - - $20,800
(Includes site preparation,
disk packs, supplies, shipping
and installation)
B. System -80 equipment lease - - - - - $78,000
(Ongoing Annual Cost)
C. Monthly Personnel Costs
1 -1/2 Data Entry Operator - - - - - $ 2,328
1 Systems Programmer Analyst - - $ 2,870
$ 5,198
D. Monthly Variable Costs
Forms, envelopes, supplies - - - - - $ 612
Postage - - - - - - - - - - - - - - $ 1,312
Miscellaneous - - - - - - - - - - - $ 1,250
$ 3,174
After absorption of the one -time set up cost of $20,800, the
following ongoing yearly costs would occur:
Basic System -80 Equipment Lease - - $78,000
Personnel - - - - - - - - - - - - - $62,376
Variable - - - - - - - - - - - - - - $38,088
Total $178,464
TO: MAYOR AND CITY COUNCIL - Page Two
The above referenced concept would provide the City with the
capability to perform in -house Parking Citation Management (PCM),
and to convert existing computer applications to an on -line mode.
Additionally, an ongoing analysis of potential future applications
would be undertaken.
Formal Approval of the Acquisition Concept
A. Contract With Sperry - Univac
The proposed contract with Sperry - Univac, which is avail-
able for review in the office of the Data Processing
Manager, includes the following essential provisions:
1. Term - 7 years with the proviso that under an
Executory Clause, the City may cancel at
the end of any fiscal year. Such cancella-
tion would, according to the terms of the
contract, involve no additional monetary
payment to Sperry - Univac as of the effective
termination date.
2. Cost - The lease cost of the System -80, as refer-
enced earlier, would be $78,000 per year.
First payment would be upon system accept-
ance.
3. Maintenance - System maintenance would be provided
by Sperry - Univac as part of the ongoing
yearly costs referenced above. Servicing
would be provided from the company's facili-
ties in the City of Orange.
4. Applications - The proposal letter from Sperry -
Univac makes reference to several potential
applications available to the City under the
acquisition concept. The key application
with respect to the first year is, of course,
Parking Citation Management. As noted, the
software for this application is to be provi-
ded to the City at no charge.
5. Assistance - Additionally, Sperry - Univac is committed
to providing necessary technical assistance
to City Data Processing staff during the
conversion period at no additional cost.
B. Authorization of Personnel
The following procedures are proposed with respect to the
formal authorization of additional personnel to operate
the system:
TO: MAYOR AND CITY COUNCIL - Page Three
1. Create one additional Systems Analyst position.
This position will be performing the same level
of work as the current Systems Analyst; requires
the same minimum qualifications and is within the
budget of the acquisition concept.
2. Create two new positions of Data Entry Operator .
This will permit filling of at least one full time
position in this classification as proposed in the
acquisition concept. Additionally, it will provide
funding for at least the one half -time position
referred to. However, in the event staff is unable
to successfully recruit for a half -time position,
contingency funding will be available for recruiting
this position full time. Since the additional fund-
ing for this latter contingency would , if necessary,
already be available under the "miscellaneous" monthly
variable costs, contained in the acquisition concept,
the authorization of the subject position's falls
within the concept budget.
3. Reclassify one existing Key Punch Operator position
to a Data Entry Operator. This action would more
accurately reflect job assignments with the System -80
acquisition. The salary range for Data Entry Operator
is the same as that of Key Punch Operator, hence this
reclassification would have no impact upon the acqui-
sition concept budget.
C. Budget Amendments
The appropriate budget amendments associated with the
acquisition of the System -80 computer will be presented
to the Council as part of the mid year budget adjustment
in January.
Timeframe for Implementation
Attachment 2 is a memorandum from the Data Processing Manager
which contains a proposed timeframe for implementation of the
System -80 acquisition concept. The "checkpoints" referred to in
the timeframe are key dates for internal monitoring of the status
of conversion by the Data Processing Manager.
Suggested Actions
Included on this evening's agenda as suggested actions for formal
approval of the Sperry Univac System -80 computer are the following:
• •
TO: MAYOR AND CITY COUNCIL - Page Four
1. Adopt Resolution No.Qs-qy— authorizing the Mayor
and City Clerk to execute the subject lease agree-
ment.
2. Adopt Resolution(s) No.,�qM authorizing the new
positions and reclassifying the existing position
as discussed in this staff report.
ROBERT L. WYNN
CITY MANAGER
RLW:GJB:mm
attachments (2)
12/22/80
July ?, !�S0
Mr. T
Direc_cr �_i Data Processing
city cf - +_'.160rt n °ach
3300 `:e .r art Houl- _v =_rd
Newoort Sea_h, California 92663
Dear Te -:
ATTACHMENT
Please f_r:c attached a pricing comparison which reflects the
price and -,rir:ary feature differer.,.:.c between the 90,140 system
1_1�eviously proposed to the City of Newpo::t Beach and the newly
released System -80 System.
The System -80 has the relative power capability of the Sperry
Univac 90/30 system and features a triple bus, h5.gh speed ISO
_
memory system. The size of the System -80 is considerably small-
er than U�c 90/30 & 90/40 systems and ultimately requires reduced
physical and environmental considerations.
I would like to restate that Sperry Univac is still interested
in discussing the alternatives presented for the 90/40 system'
and the System -80 system as they would affect the City of New-
port Reach installation. We are prepared to supply the Parking
Citation System on a -no charge- basis to the city and offer
the city, immediate financial. savings as a.result of this system
implementation. .The System -80 delivery timeframe is currently
December, 1980 while the 90/40 timeframe reflects November, 1980.
Very truly ybbuprs,
Richard L. Brun
Senior Sales Representative
Southern California Public Sector
cc: J. D. Owens
EN /::fV F >vanA'/ LEST
SECO::C r�r �•.•
Os;ar.GE. G +� .:::sue a 91�d3
July ?, !�S0
Mr. T
Direc_cr �_i Data Processing
city cf - +_'.160rt n °ach
3300 `:e .r art Houl- _v =_rd
Newoort Sea_h, California 92663
Dear Te -:
ATTACHMENT
Please f_r:c attached a pricing comparison which reflects the
price and -,rir:ary feature differer.,.:.c between the 90,140 system
1_1�eviously proposed to the City of Newpo::t Beach and the newly
released System -80 System.
The System -80 has the relative power capability of the Sperry
Univac 90/30 system and features a triple bus, h5.gh speed ISO
_
memory system. The size of the System -80 is considerably small-
er than U�c 90/30 & 90/40 systems and ultimately requires reduced
physical and environmental considerations.
I would like to restate that Sperry Univac is still interested
in discussing the alternatives presented for the 90/40 system'
and the System -80 system as they would affect the City of New-
port Reach installation. We are prepared to supply the Parking
Citation System on a -no charge- basis to the city and offer
the city, immediate financial. savings as a.result of this system
implementation. .The System -80 delivery timeframe is currently
December, 1980 while the 90/40 timeframe reflects November, 1980.
Very truly ybbuprs,
Richard L. Brun
Senior Sales Representative
Southern California Public Sector
cc: J. D. Owens
JUL`' 8, '.4
ITEM
'[ ;, c I L r ?.
9Ci! `! 0- " SYSTEt1 /0
1
"Q ^ -_ _::? :.ccoun,_ Troy System" Not
Available
,dot Avai}ab:,_,a
2.
"Pa.r;_r:,, Citation System" -
Pio Charge -
- No Charge -
3_
Data __- Conver ton -
No Charge -
- T & M -
4.
Prcc__ -, C,nversicn -
No Charge -
- T & M -
-
Develo_ IMS Dictionary -
No Charge -
- T & V! -
6.
"RADE S" Police Software Available @ iv /C
Availa''. @ Nj
7.
"LIBRA c: "' Soitwa, --e Available :`3 N/C
Availab.,� @ Ni
8_
Operating System Software -
No Charge -
$ 911 per mor
9.
Operating System Support -
No Charge -
$ 105 per moz
10.
Educational Courses -
_ _ .
No Charge -
g
$5,500 1: % >r ec
11.
Equipment
o 524 K CPU to IMB
524K
524K
o Channels /Interfaces
-incl-
-incl-
o Card Reader
500 cpm
300 cprn
o Card Punch
160 cpm
160 cpm
o Disk Storage
(812KB)
(1,100KB)
515M.B
853MB
o Magnetic Tapes,
o Printer
14001pm
12001pn
n. Diskette
No
Yes
o workstations (CRT w /s)
No
8 units
o UTS 400 Master CRT's
6
6
o'UTS 400 Slave CRT's
12
12
o' TUTS. 400 CcntroI'lers
2
2
o Terminal Printers /Interfaces
9
9
o Modems
6
6
o Direct Connect Modules (DCM's)
10
10
o Sync. Interface & Adapters
8
8
** PURCHASE COST OF SYSTEMS
$515,748
$281,766
** -7- Government Lease /Month
$ 8,260
$ 4,820
** Monthly Maintenance
$ 4,200
$ 1,688
(7 year lease + ma-int.)
$ 12,460
$ 6,508
7
0 0
FINANCE DEPARTMENT
DATA PROCESSING DIVISION
DATE: December 12, 1980
TO: City Manager
FROM: Data Processing Manager
SUBJECT: Implementation Schedule
Parking Citation Management
systems design and programming start
System /80 delivery
System test /acceptance
PCM checkpoint 1
PCM checkpoint 2
PCM checkpoint 3
PCM final test
Current systems converted to
System /80
*Install PCM on System /80 at Newport
Parallel runs on existing system
on NCR and Sperry - Univac systems
ATTACHMENT 2
February 1981
late April 1981
May 1981
April 1981
May 1981
June 1981
June 1981
July 1981
July 24 /Aug. 24, 1981
June 1981
*SAI contract expires July 24, 1981. The actual date
between 7 -24 -81 and 8 -24 -81 will be selected based on
a) least transfer cost to the City and,
b) most optimum time for data base transfer for
City and SAI.
T. C. Kramp
RESOLUTION NO. `q 4 9
A RESOLUTION OF THE CITY COUNCIL OF NEWPORT
BEACH AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT BETWEEN THE CITY OF
NEWPORT BEACH AND SPERRY - UNIVAC CORPORATION IN
CONNECTION WITH THE SYSTEMS -80 COMPUTER
WHEREAS, there has been presented to the°City Council
of the City of Newport Beach a certain Agreement between the City
of Newport Beach and Sperry- Univac Corporation in connection with
the acquisition of the Systems -80 computer; and
WHEREAS, the City Council has reviewed the terms and
conditions of said Agreement and finds them to be satisfactory
and that it would be in the best interest of the City to execute
said Agreement,
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Newport Beach that the Agreement above described is
approved, and the Mayor and City Clerk are hereby authorized and
directed to execute the same on behalf of the City of Newport
Beach.
ADOPTED this 22nd day of December, 1980.
Mayor
ATTEST:
City Clerk
t : '
121780
kv
•
9 949
RESOLUTION NO.
C�
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF NEWPORT BEACH AUTHORIZING THE CREATION OF
TWO (2) DATA ENTRY OPERATOR POSITIONS AND ONE
(1) SYSTEMS ANALYST POSITION, THE RECLASSIFI-
CATION OF ONE (1) KEY PUNCH OPERATOR TO DATA
ENTRY OPERATOR, AND AMENDING THE COMPENSATION
PLAN AND TABLE OF AUTHORIZATION TO REFLECT
SAID CHANGES
WHEREAS, the City Manager of the City of Newport Beach
has recommended to the City Council that two (2) Data Entry
Operator positions and one (1) Systems Analyst position be
created; and
WHEREAS, the City Manager of the City of Newport Beach
has recommended to the City Council that one (1) Key Punch
Operator position be reclassified to that of Data Entry Operator;
and
WHEREAS, said changes will result in certain amendments
to the Compensation Plan and Table of Authorization,
NOW, THEREFORE, BE IT RESOLVED that the City Council of
the City of Newport Beach hereby approves said recommendations
and amends the Compensation Plan and Table of Authorization of
Permanent Employee Classes as follows:
1. Two (2) Data Entry Operator positions be created
with a salary range of 43.026 - 47.026 ($968 - $ 1,117);
2. One (1) Systems Analyst position be created with a
salary range of 55.032 - 59.032 ($1,749 - $ 2,216) ; and
0 0
3. One Key Punch Operator position be reclassified to
that of Data Entry Operator with a salary range of 43.016 -
47.026 ($968 - $1,117).
ADOPTED this
ATTEST:
City Clerk
day of DEC 2 2 a , 1980.
Mayor
E
kv
121780
I
CITY OF NEWPORT BEACH COUNCIL AGENDA
OFFICE OF THE CITY MANAGER ITEM NO. F1
December 8, 1980
By thg Q Y COUiv:.j�, YOR AND CITY COUNCIL
CITY BP NEWPORT BEAM,
FROM: CITY MANAGER
SUBJECT: ACQUISITION OF THE SPERRY- UNIVAC SYSTEM -80 COMPUTER
AND IN -HOUSE PARKING CITATION MANAGEMENT
Background
On October 27 and November 24, 1980, the City Council discussed
the subject of.upgrading the City's computer capability. During
these discussions the Council was apprised of the City's present
and future computer use needs and provided with specific informa-
tion relative to the capability of the.Sperry- Univac System -80
computer to adequately perform functions deemed necessary or
desirable.
The purpose of this staff report is to present in one document
the essence of the discussions held to date and to solicit the
Council's preferences on this subject.
Current Computer Capability
The City currently owns and operates, in its Data Processing Divi-
sion, the NCR Century 101 computer. This system provides for general
purpose "batch" processing, which allows for the performance of
only one job at a time, and does not have the capability to support
remote terminals. The system was acquired in 1974. Currently, the
City contracts with a private firm, Science Applications, Inc. (SAI)
to process its parking citations. Due to its "batch mode ", single
job orientation, the current computer cannot efficiently or effect-
ively handle this involved function in- house. It has been staff's
position, however, that the City could, with the appropriate
equipment, efficiently perform this function in- house.
System -80 Proposal
In a letter and attachments (Att. 1) dated July 7, 1980, Sperry -
Univac submitted a proposal for lease or purchase of their new
System -80 computer. This system, unlike the City's current equip-
ment, would allow for the performance of up to 14 separate jobs
at one time and would provide for remote terminal capability.
According to the Sperry- Univac proposal, the equipment acquisition
cost of the System -80 is as follows:
Purchase . . . . . . . . . . $281,766
Lease (Yearly) . . . . . . . . $ 78,000
Lease (Monthly) . . . . . . . . . $ 6,500
TO: MAYOR AND CITY COUNCIL - Page Two
Additionally, the system package offers the following specific
software programs:
1. Parking Citation Management - The System -80 would
allow for performance of this function "in- house."
2. "RADERS" - This is a police information system, designed
to supply operating information /reports to the Police
Department in an on -line mode, that is, the information is
accessible at anytime via a computer terminal. (The acronym
"RADERS" refers to Reading Area Data Entry and Retrieval
System as implemented in Reading, Pennsylvania.)
3. T.A.P. - This is a "total administrative package" designed
o�ities which includes accounting, utility billing,
taxation information and similar sub- applications.
4. Fire Service Systems - Complete fire reporting system for
local management reports and State reporting.
5. Land Utilization - Makes Assessor Parcel number information
readily available via remote terminal for planning purposes.
6. Libraries - On -line library application which would allow
for automation of circulation and other functions and provide
remote terminals to the various branches.
7. IMS /ESCORT - This is an information management system which
would permit the development of new programs and systems at a
reduced cost to the City.
Word Processing - This application, which would cost approxi-
mately 4,000 extra, would provide complete word processing
and text editing capability.
The above software program, with the exception of word processing,
would be available to the City at no cost. In addition, with the
acquisition of the System -80, Newport Beach would become part of
the Sperry- Univac Users Group for system /program information ex-
change with other cities.
Finally, as discussed with the Council on November 24, 1980, the
System -80, due to its concurrent processing capability, will allow
for the development and implementation of a number of interdepart-
mental software programs not currently available.
Proposed Basic Acquisition and Implementation Procedures
It is staff's position that the acquisition of the System -U could
significantly enhance current capabilities by providing for multi -
job processing and specifically, in -house parking citation manage-
ment, as well as utilization of- remote terminals. It should be
noted at this juncture however, that the City's current equipment
TO:
MAYOR AND CITY COUNCIL - Page Three
does allow for maintenance of the existing level of service,
without the enhancements and applications discussed earlier.
With respect to acquisition procedures, staff would suggest a
lease rather than a purchase option. Given the rapidly changing
field of computer science, this would allow the City greater
flexibility in exercising its options should it choose to do so.
The following "hard costs ", relative to basic system acquisition
and installation at the Data Processing Division, would be
incurred by the City.
A. One -time set up costs . . $20,800
(Includes site preparation, disk
packs, supplies, shipping, and
installation)
B. System -80 equipment lease .
(Ongoing Annual Cost)
The above referenced figures do
costs associated with particular
citation management. These will
. . . . $78,000
TOTAL $98,800
rot include certain subsidiary
applications, such as, parking
be discussed in a later section.
The mainframe equipment would be located in the City's Data
Processing Division; while terminals, printers and associated
software would be made available to the various system users as
required. The Data Processing Manager would be assigned the
responsibility of overseeing system implementation and providing
ongoing central system management. Departmental users would, of
course, manage the day to day operations of the subsystem appli-
cations and would consult with the Data Processing Manager in
arranging required system maintenance and any program enhance-
ments deemed necessary.
A proposed.phasing plan for implementing present and future appli-
cations would be undertaken. The Phase I or "Initial Configuration"
would involve system acquisition, bringing current applications
"on- line ", implementing parking citation management as a "new"
application and initiating program development for proposed appli-
cations. Due to the capability of concurrent processing, which is
provided by systems such as the 80, departmental users would, at
such time as remote equipment is installed, have on -line access.
The initial configuration, however, calls for basic access through
Data Processing, with two local terminals installed in the Finance
and Fire Departments, and one remote terminal installed at the
Police Department. The maximum anticipated time frame for comple-
tion of the initial configuration is one year.
The Phase II or "Maximum Anticipated Configuration" would involve
on -line implementation of most of the current and proposed appli-
cations discussed on'the- 24th. In addition-to the equipment
I
TO: MAYOR AND CITY COUNCIL - Page Four
provided in the Data Processing Division, a total of 8 local
and 5 remote users are incorporated into the maximum configura-
tion. Obviously, program development costs, future application
priorities and similar factors will determine the actual extent
to which the City will implement the various elements of this
configuration. A progress report to the Council, prior to the
conclusion of the Phase I segment, will allow for a more precise
determination on the extent of total system implementation
deemed desirable.
The Parking Citation Management Application (PCM)
As mentioned previously, the System -80 would allow the City to
perform its data processing functions in a more streamlined
fashion through concurrent processing. Many of the applications
discussed could be implemented without any additional mainten-
ance or operation expenditure beyond the basic cost of system
acquisition and maintenance. One application of significant
note would, however, require an.additional expenditure. This
application is parking citation management.
The PCM function would be a revenue generator and, hence, repre-
sents the basic reason for proposing the Sperry- Univac System
at this time.
The Data Processing Manager has analyzed the cost of performing
in -house processing, utilizing the System -80. In addition to
the basic acquisition cost of $98,800 discussed earlier, the
following expenses would be incurred:
A. Monthly Personnel Costs
1 -1/2 Data Entry Operator . . . . . . . $2328
1 Systems Programmer . . . . . . . . $2870
TOTAL $5198
B. Monthly Variable Costs
Forms, envelopes, supplies. . . . . . . $ 612
Postage . . . . . . . . . . . . . . . . . $1312
Miscellaneous . . . . . . . . . . . . . . $1250
TOTAL $3174
After absorption of the one -time set -up cost of $20,800, the
following on -going yearly costs of PCM would occur:
Basic System -80 Equipment Lease . . . . $78,000
Personnel . . . . . . . . . . . . . . . $62,376
Variable . . . . . . . . . . . . . . . $38,088
TOTAL $178,464
• f
TO: MAYOR AND CITY COUNCIL - Page Five
The City currently issues approximately 150,000 parking citations
per year. The Data Processing Manager estimates that at a volume
of 150,000 citations, processing would cost $1.19 per citation.
With an increase in volume, the City would be able to process
citations numbering between 150,000 to 200,000 per year, at a
cost of approximately .95 each. SAI currently charges the City
$1.42 per citation processed.
For purposes of comparison, these cost discrepencies compute as
follows:
Number of Citations Cost Per Citation
Total Annual Cost
City
150,000
$1.19
$178,500
SAI
— — — —
150,000
— — — — — — — — —
$1.42
— — — — — — — — —
$213,000
— — — — — — —
City
200,000
$ .95
$190,000
SAI
200,000
$1.42
$284,000
Attachment 2 is a list of the functions involved in PCM. Imple-
mentation of the in -house processing capability afforded by the
System -80 will permit the City to perform these functions for less
than the current contract costs and will provide for greater control
over the management and administration of the processing function.
It is essential to note in this regard that if the City assumes
the PCM function on an in -house basis, as suggested, all computer
hardware costs would be charged against the program. The PCM
program, therefore, will in effect "pay" for the system hardware.
As referenced earlier, any further expansion of the system in terms
of functions performed, would involve only the costs associated
with development of program software.
With respect to system implementation, the Data Processing Manager
estimates that a minimum of six months would be involved between
the date Council approved the System -80 proposal and the date
in -house citation processing would commence. It would, therefore,
be necessary to maintain a contractual processing arrangement with
some firm during this interim set up period.
Alternatives to In -House Processing
As mentioned previously, although the System-80 would provide
various useful enhancements to the City's computer operation,
the basic justification for staffs' proposing the system at this
time relates to in -house PCM capability. Should the Council decide
to proceed with in -house processing and, hence, System -80 acqui-
sition, staff would recommend maintaining the existing contract
with SAI during the estimated six month transition period. SAI,
both in its contract and verbally, is committed to providing
6 6
TO: MAYOR AND CITY COUNCIL - Page Six
technical assistance to the City during changeover. Should the
Council choose not to proceed with acquisition of the system,
however, several alternative contractual possibilities for
citation processing exist. These alternatives include:
1. Maintain existing arrangement with SAI - SAI, who
currently performs PCM services for the City, has per-
formed this function since February 1979. Due to the
achievement of reported operating efficiencies, the
company's charge to the City has been reduced from a
high of $1.80 to its current rate of $1.42 per citation.
Attachment 3 is a chart illustrating the comparison
between citations issued and revenues generated through
processing for 1978, 1979 and part of 1980. SAI was a
pioneer in the PCM field and currently has contracts
with 17 cities pursuant to which they reportedly process
525,000 citations per year.
2. Contract witY: O timal Data Systems - Optimal Data
Systems o Newport Beac as proposed to perform
essentially the same functions being performed by
SAI at a reduced rate. Attachment 4 is a letter from
Optimal DAta, dated September 16, 1980, which proposes
a rate of $1.17 per citation. Optimal. Data has been
in operation since May 18, 1980, currently has PCM
contracts with 3 cities and reportedly processes a total
of 70,000 citations per year.
3. Other Contract Possibilities - Provincial Systems, Inc.
PSI of Huntington Beac as submitted a PCM proposal,
dated November 20, 1980 (Att. 5), which contains a rate
quotation of $1.03 per citation. Although they are
currently bidding for PCM contracts with various agencies,
it is reported that they are not yet actually processing
citations. The PSI proposal contains information relative
to the company and its reported capabilities.
Although several other potential PCM vendors have approached
the City over the past several months, it is staff's position
that none of these proposals are cost - effective enough to
warrant serious consideration at this time.
It is expected that the various PCM firms will be present.at the
Council meeting to discuss their respective companies and proposals.
Conclusion
In conclusion, the following courses of action are available
for Council consideration:
TO: MAYOR AND CITY COUNCIL - Page Seven
1. Approve the Sperry - Univac System -80 acquisition concept
which includes the Parking Citation Management applica-
tion and direct Staff to prepare appropriate approval
documents for placement on an upcoming Council agenda; or
2. Maintain the existing level of computer service and the
existing contractual arrangement with SAI; or
3. Maintain existing level of computer service and direct
staff to prepare resolution approving a contract with
a different PCM firm.
2"t -)- b0y---�
ROBERT L. WYNN
City Manager
RLW:GJB:mm
attachments (5)
12/8/80
:Y= It>UIVIVAa _
600 G rY PAHA'NAY e&5 r
SECONDFLOOA
ORANGE, CAUIOHNIA 92660
TELEPHONE pl<t)1r 0619
July 7, 1980
Mr. Tea Kzamo
Director of Data Processing
City of Newport Beach
3300 Ne•,rport Boulevard
Newport Beach, California 92663
Dear Ted:
l _J
ATTACHMENT 1
Please find attached a pricing comparison which reflects the
price and primary feature difference between the 90/40 system
previously proposed to the City of Newport Beach and the newly
released System -80 System.
The System -80 has the relative power capability of the Sperry
Univac 90/30 system and features a triple bus, high speed ISU
memory system. The size of the - System -80 is considerably small-
er than the 90/30 & 90/40 systems and ultimately requires reduced
physical and environmental considerations.
I would like to restate that Sperry Univac is still interested
in discussing the alternatives presented for the 90/40 system'
and the System -80 system as they would affect the City of New-
port Beach installation. We are prepared to supply the Parking
Citation System on a -no charge- basis to the city and offer
the city immediate financial.savings as a. result of this system
implementation. The System -80 delivery timeframe is currently
December, 1980 while the 90/40 timeframe reflects November, 1980.
Very truly yburs,
b�
Richard L. Brun
Senior Sales Representative
Southern California Public Sector
cc: J. D. Owens
CITY OF NEWPOR'( BiACH, CAL.IFORNIA SYr; I. COr4! >Aft ISO V
JULY 8, 1980
ITEM 0 90 4L
-- ^' SYSTEM /80
1. "On -Line Accounting System"
2. "Parking Citation System"
3. Data File Conversion
4. Program Conversion
5. Develop IMS Dictionary
6. "RADERS" Police Software
7. "LIBRARY" Software
8. Operating System Software
9. Operating System Support
10. Educational Courses
11. Equipment
o 524 K CPU to 1MB
o Channels /Interfaces
o Card Reader
o Card Punch
o Disk Storage
Not Available Not Available
- No Charge - - No Charge -
- No Charge - - T & M -
- No Charge - - T & M -
- No Charge - - T & M -
Available @ N/C Available @ NI
Available @ N/C Available @ NI
- No Charge - $ 911 per mor
- No
Charge -
$ 105 per
moz
- No
Charge -
$5,500 per
et
o. Magnetic Tapes.
o Printer
o Diskette
o workstations (CRT w /s)
o UTS 400 Master CRT's
o'UTS 400 Slave CRT's
o' UTS.`400'.ConttcIfiers "
o Terminal Printers/interfaces
o Modems
o Direct Connect Modules (DCM's)
o Sync. Interface & Adapters
524K
524K
-incl-
-incl-
500 cpm
300 cpim
160 cpm
160 cpm
(812KB)
(1,100KB)
515MB
853MB
2
�
14001pm
12001p-!
No
Yes
No
8 units
6
6
12
12
�.
-
9
9
6
6
10
10
8
8
** PURCHASE COST OF SYSTEMS $515,748
** -7- Government Lease /Month $ 8,260
** Monthly Maintenance $ 4,200
(7 year lease + ma.int.) $ 12,460
$281,766
$ 4,820
$ 1,688
$ 6,508
` • ATTACHMENT 2
IU
a>ARKc ^:c CrrnT.rorr'r•iANACeMe *:•r •'.
LIST OF OPERATIONS
1. terminal an.:! Iata storage hardware and operation of an "on -line"
terminal.
2. a thoroughly tested and operational "on- line" software program.
3. a courier : e ^._c:e for pickup and delivery.
4. the entry of parking citations into the computer with verification
and validation procedures.
S. the filing and storage of the original parking citations.
6. D.M.V. inter face capability for obtaining registered -owner information.
7. receipt cf all telephone calls and correspondence regarding discrep-
ancies and general complaint irregularities that accompany the
issuance of parking citations.
B. the placement of a one -digit dialer phone at the collection agency's
location.
9. correcting all parking citation mistakes attributable to officer or
transposition errors.
10. provision of all forms, first -class postage, and posting of all
Notices of Intent.
11. the perusal of all returned Notices of Intent. Purpose: to generate
a second notice on leased vehicles or where there is an indication
that the owner of vehicle has been changed.
12. the clearance of all adjudicated parking citations into the computer
with verification and validation procedures.
13. the capability of placing an indefinite hold by the pour£ on a
specific parking citation due to the flexible waiting period for
adjudication.
14, the maintenance /storag- of court complaints on all citations that
regiiire a non - compliance hold'. writh D.H.V:
15. U.M.V. interface capcbility for the entry and release of Notices of
Non- compliance (registration holds).
16. program charges on all bail and /or parking citation revisions.
17. constant liaison with the Department of Motor Vehicles to assure
compliance with the California Vehicle Code revisions and any D.M.V.
policy changes.
3,8. issuance of monthly reports to the issuing agency in the event
of a contract arrangement for PCM services.
6/80 - City of Newport Beach
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September 16, 1980
OPTLN(AL DAFA SYSTEMS
ATTACHMENT 4'
5055 BIRCH STREB"T. NEWPORT BEACH, CA 92550 (714) B33-3900
Mr. Robert L. W;nn
City Manage:
City of Ne.7port Beach
3300 .Newport Blvd.
Newport Beach, Ca. 92663
r
Dear Mr. Wynn,
We are pleased to submit a bid of $1.17 per citation for providing
" a complete parking citation management service for Newport Beach.
i�
This price is the result of procedural changes made in the data
flow within our system. While improving our. efficiency these
changes do not alter the external performance of our system.
We request the opportunity to present this proposal to the City
Council at their next meeting, Monday night, September 22, 1980.
Thank you.
Sincerely,
Optimal Data Systems
ohn D. Wilson
President ;
JDW /jy
5
i. '•
a
S
•ATTACHMENT 5
PROVINCIAL SYSTEMS INCORPORATED
5 3005W. MAC ARTHUR BLVD., SUITE 710 SANTA ANA, CALIFORNIA 92704 1714)7b4-6911
20 November 1980
Robert Wynn, City Manager
City of Newport Beach
3300 Newport Blvd.
Newport Beach, Calif. 92663
Dear Mr. Wynn:
I am enclosing a proposal for the Citation Management Program
for the City of Newport Beach. We at PROVINCIAL SYSTEMS., INC,
have done an extensive cost analysis of the system and have
arrived at a very competive price. Since PSI has now become
operational, we have now been able to evaluate our operating
costs.
I had been operating the Parking Citation Management Program
for Newport Beach for one and one half years since its inception:'?
Therefore, I have a tremendous background in the system and its
operations. I also know its weaknesses and functions that are
not in the best interest of the city. At PSI, we have improved
on these weaknesses to increase the response to the user and
also to increase the revenue through these improved services.
We also understand the importance of a timely response to the
court's inquiries and how this breakdown leads to frustration
and irration on the part of the violator who is trying to get
information on his citation. PSI, therefore, will install an
on -line terminal at Orange County Harbor Municipal Court. We
will use an existing line and provide a terminal that has access
to the data base. The court will have immediate access to the
citations as PSI is entering them into our terminal. This elim-
inates the court waiting days or possibly 2 to 3 weeks for a
printout. This on -line capability is also available to the
police department traffic division for a nominal cost. I feel
though, that a current weekly habitual offender report, that
arrives every week without fail, is more than adequate for the
police department at this time.
}� Robert Wynn • •
20 November 1980
Page 2
PSI will provide all the services as per our proposal, including
an on -line terminal at the court for $1.03 per citation. We
are open to negotiating better terms for a multi -year contract.
We also can increase your revenue approximately 10% by "cleaning
up" the inefficiency.
I have more information that I will present to your staff regard-
ing the financial advantages of this system at their earliest
convenience. Please call me at (714) 754 -6911 if I can assist
you further.
Sincerely,
PROVINCIAL SYSTEMS, INC.
CLIFFORD A. YARGES
Vice - President, Marketing
CAY:by
Enci.osures
cc: Chief C. R. Gross
PROVINCIAL SYSTEMS INCORPORATED
5 3605 W. MAC ARTHUR BLVD., SUITE 710 SANTA ANA, CALIFORNIA 92704 (714)754- 6911
PROPOSAL FOR
CITATION MANAGEMENT SYSTEM
CITY OF NEWPORT BEACH
1.0 PERIOD OF PERFORMANCE - The contract will cover a period
of twelve months, and.any price decrease or increase upon
contract renewal will be negotiated prior to the expiration
of the contract period with the user.
2.0 PROPOSAL
2.1 COMPANY HISTORY - Provincial Systems, Inc. (PSI) was in-
corporated in 1978 within the State of California as a
municipal government oriented computer systems and services
company. PSI expanded its business area in 1979 to include
computer systems for the criminal justice community. In
1980, PSI. established a service bureau to provide a complete
and full service operation to aid its customers in data entry
and time - sharing of PSI's systems. PSI has developed and
installed complete police records and information systems
for the Cities of Escondido, San Clemente, and Laguna Beach.
These systems have provisions for the processing of park-
ing citations. PSI has on -going consulting contracts with
national corporations for computer systems design and im-
plementation.
PSI has relocated its operations in October of 1980 to
3605 West MacArthur, Suite 710 in Santa Ana, California.
This new facility provides 1,500 square feet of area for
processing data and secured storage of court documents.
K
The facility includes an alarm system for 24 -hour security
of all documents. A computer system is being installed
within the facility to provide interactive on -line capa-
bilities with all of PSI's customers.
PSI has designed a police system that interfaces with the
California Department of Justice. During the interfacing
phase of the design, the Department of Justice approved PSI
in the.security aspect of the system design.
2.2 PERSONNEL - The following personnel will be responsible for
the performance of the contract. All PSI personnel are
required to have a background clearance through the Depart-
ment of Justice.
Sheldon Phelps, President - Responsible for the software
maintenance and daily operation of the computer system.
He has designed several municipal government systems,
police record systems, and a tape -drive interface system
for the California State Fire Marshal. He is a specialist
in computer hardware, software, and distributive data
processing.
Harlow Phelps, Vice - President - Responsible for software
design and maintenance, and he assists in the daily oper-
ation of the data processing. He has several years of
experience as Manager of Data Systems for TRW Defense and
Space Systems Group. He was responsible for a major on -line
IMS System development for TRW and a system design for the
integrated information management system for the Los
Angeles County Road Department. This included budgets, .
financial management, accounting, billing, and a production
and performance system. This system was designed to handle
the department budget of $100,000,000.
Clifford Yarges, Vice - President - Responsible for the court
and city liaison and marketing of PSI's systems. He
developed the concept and design of the Parking Citation
-2-
0
0
Management Program for the City of Newport Beach. He
then redeveloped the program and became the Manager of
the Parking Citation Management Program for Science
Applications, Inc.
Betsy Yarges, Operations
daily operations and sch
service bureau. She has
systems, with the last 2
for the Parking Citation
Applications, Inc.
Manager - Responsible for the
aduling of the production of the
over 7 years experience in police
years as the Operations Manager
Management Program for Science
Ginny Feeley, Coding Clerk - Responsible for the actual
interactive data entry of citations. She has over one
year of experience with data entry of.parking citations
and over two years as a parking control officer for the
Newport Beach Police Department.
Tania Presson, Coding Clerk - Responsible for the actual
interactive data entry of citations. She has one year
experience with data.entry of parking citations.
2.3 REFERENCES - PSI is involved in complete police and municipal
data systems. This proposal is for only a small fraction
of PSI's systems. The following cities have contracted
PSI's services and can attest to the company's profession-
alism and technical competence:
Escondido Police Department
700 W. Grand Ave.
Escondido, Calif. 92025
Attn: Lt. Chuck Askegreen (714) 741 -4721
San Clemente Police Department
100 Ave. Presidio
San Clemente, Calif. 92672
Attn: Lt. Bob McDonnell (714) 492 -5101
2.4 COMPUTER - PSI is currently in the process of installing
its own in -house computer system. This will enable PSI to
be more responsive to its customers. This in -house system
includes onsite tape backup and two offsite tape backups.
PSI has also contracted an outside contractor to provide a
-3-
,g •
0
full computer system backup to eliminate any "down time"
for PSI customers. This backup computer system is owned
by Irvine Computer Corporation, 5103 Redhill, Costa Mesa,
Calif. -- Attn: Paul Peterson (557 - 5292). The current
in -house computer is a Microdata 4000.
2.5 STATEMENT OF WORK - (refer to Figure 1 for system sequence)
.1 All issued citations will be picked up at a place
designated by the user by PSI personnel. This will
be done on a time schedule to be determined by the
user and PSI.
.2 Registered owner inquiries will be issued on all
citations to fall within the data processing pro-
duction schedule. There is no additional charge for
inquiring on all registered owners. Refer to attached
production schedule - Figure 2.
.3 All registered owners that are delinquent will be
notified by first -class mail to comply with Section
41103, California Vehicle Code. Also to comply with
Section 41103 (1) CVC, a complaint is provided to be
on file with either the contractor or court. This
registered owner notification is very closely scruti-
nized to insure that the clearances have been properly
posted. This is done through an interactive checking
system by the operations personnel.
4 All leasing and rental companies that have returned a
valid affidavit will be released under Section 41103 (2)
CVC and a second notice will be sent via first -class
mail to the leasee or renter.
5 All notices that are not complied with will be sent to
the Department of Motor Vehicles via PSI's DMV interface
system.
.6 A monthly report will be submitted to the user showing
the following:
a. Date
b. Vehicle make /license number discrepancies
-4-
I
0
c. Notices sent to registered owners
d. Notices sent to leasee
e. Out of state vehicles
f. Vehicles having invalid registered owner
information
g. DMV non - compliance holds
h. Court cases pending
i. Paid on citation
j. Paid on notice
k. Paid on DMV hold
1. Dismissed by court
M. Suspended fines in court
n. Cancelled by P.D.
o. Dismissed by DMV for non - renewal
As a court requirement, a citation status report will
be provided weekly to the court showing the following:
a. Citation number
b. Violation date
c.. Violation - not a code but actual violation
d. Bail amount
e. Status of citation in system /date cleared when paid
f. Date notice sent, if any
g. Registered owner's name, if notice sent
h. Date DMV notified of noncompliance
The court can also go online into the data base via PSI.
The following reports are available at no additional charge:
a. Habitual offender report - shows violators who
habitually violate parking laws and do not pay
their obligations. This can be used.to issue
warrants or for impounding out -of -state vehicles.
b. Activity report - shows type of violation by
area or number of tickets written per area by
officer.
-5-
C. Collection activity report - shows the
collection rates of parking citations and
monies collected. This report is used by
PSI to insure production efficiency.
d. Audit report - used for audits of citations
and dispositions of citations. This is main-
tained for a minimum of 2 years.
This system has several unique features that all other
systems do not have. Some of these features are:
• If a violator pays for his notice or citation
with a check that "bounces ", then the system
can do one of two things. It can put the citation
back into an active unpaid status and either issue
a notice of intent or send a form letter to the
violater advising him of the "bounced" check and
the procedures to follow to clear the matter up.
The system also allows DMV holds to be placed on
these "non - sufficient fund" citations from the
court, when requested.
• If a violator wishes. to have his case adjudicated
in the court, the court may put a hold on the
processing of the citation until the matter has
been heard before the judge. A court interface
form is provided to assist in this procedure (refer
to Figure 3 and Figure 4). To assist the court,
the system will notify the court if a citation on a
court hold is not adjudicated within a specified
time period. Another unique part of the court hold
is that when the court has placed a hold on a cita-
tion, the hold cannot be released unless a predeter-
mined code is received from the court. This elimin-
ates liability and false arrest problems for violators
that have been on court hold and someone has paid the
citation without the courts knowledge.
• All registered owner requests that are returned by
DMV with no current owner on file will be resubmitted
M
�l every week for a period of 90 days. It has been
found that DMV sends back 208 to 308 of all regis-
tered owner requests without current owner infor-
mation. If this is pursued further, a very positive
return in revenue will take place due to the fact
that more violators will be notified.
• All DMV registration holds, that are rejected due
to a new transfer of ownership, will be further
checked into by the system. The system will get
the current information on the person responsible
for the parking citation. This information will be
given to the court for further action if the situation
warrants it.
• If a vehicle make discrepancy occurs, then the
problem is manually resolved to clarify the error
in the license plate number. The license number is
corrected immediately via an interactive terminal
and the license is resubmitted to DMV for the correct
registered owner. Again, this step increases the
revenue picture. The probability of officer error
out of 150,000 parking citations is going to have a
financial impact on the revenue.
• An on -line terminal will be installed in the court at
our expense. This terminal will give the court access
to the data base. Since the system has an interactive
data base, then the court will be able to have inquiry
capabilities immediately after the citation has been
entered into the terminal by the data entry clerk.
Therefore, the court will not have to wait for 2 or 3
weeks for a printout. It is a. very embarrassing situ -
when the court has to tell a violator to come or call
back later because they do not have the information.
This on -line terminal also speeds up the courts in-
quiry procedure, rather than calling the contractor
or looking through massive volumes of computer print-
outs looking for a license number or citation. Another
very important advantage with this unique system is
-7-
2
an inquiry.can be made by the court, via the terminal,
on partial license plates and /or partial citation
numbers. This is extremely helpful when processing
the payment of tickets.
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0ROVINCIAL SYSTEMS, INC.
?..�� WEEKLY PRODUCTION WORKSHEET
WEEK #
DATE
COMMENTS
9/80 figure 2
Re istered owner inquiry tape sent to DMV
MONDAY
New citations added to data base
Clearances added to data base
PM s stems maintenance
New citations added to data base
TUESDAY
lClearances added to data base
PM systems maintenance
,Discrepancy report to operations
WEDNESDAY
New citations added to data base
Clearances added to data base
PM systems maintenance
Discrepancies entered into data base
THURSDAY
New citations added to data base
Clearances added to data base
Generate notices of intent
Generate status reports
PM systems maintenance
New citations added to data base
FRIDAY
Clearances added to data base
Send status reports to user
Send notices of intent
Generate special reports
Generate production re ortc
PM systoms maintenance
COMMENTS
9/80 figure 2
PROVINCIAL SYSTEMS, IN
2-5, • PARKING CITATION
COURT APPEARANCE NOTICE
Issusing Agency
. CITATION # VIOL. DATE VEH. LIC. #
Adjudication of the above citation has been
continued. Discontinue processing of this
citation until notification of disposition.
CITATION TO BE SENT TO THIS AGENCY FOR COURT
APPEARANCE. SEND ORIGINAL SEND COPY
CLERK:
DATE
CITATION STATUS CHANGE ENTERED BY PSI
DATE PUT ON COURT HOLD:
Figure 3
0PROVINCIAL SYSTEMS INC. •
PARKING CITATION COURT DISPOSITION
Issusing Agency
ElDEFENDANT FAILED TO APPEAR. REQUEST
THAT APPROPRIATE ACTION BE TAKEN.
COURT CLERK: Upon adjudication of
this citation, complete the disposition
information listed below and return this
copy to Provincial Systems, Inc.
DISPOSITION CODES
Before Trial
n 1. Bail Forfeited
❑ 2. Dismissed W/O Appearance
❑ 3. Dismissed after Appearance
❑ 4. Guilty Plea, Fine Paid
❑ 5. Guilty Plea, Fine Suspended
After Trial, Before Evidence:
❑ 6. Dismissed /Acquitted
❑ 7. Convicted /Fine Paid
❑ 8. Convicted /Fine Suspended
After Trial, After Evidence:
❑ 9. Dismissed /Acquitted
010. Convicted /Fine Paid
011. Convicted /Fine Suspended
FINED: $
CLERK:
Figure 4
DATE
APPENDIX A
MANPOWER REQUIREMENTS FOR 150,000 CITATIONS PER YEAR
DATA ENTRY
CITATIONS - On peak volume months of the summer, 240 man -hours
are required for original data entry and 120 man -hours are re-
quired for validation and verification of that data for that
months citations. On low volume months during the winter, 114
man -hours are required for original data entry and 57 man -hours
are required for validation and verification of that data for
that months citations.
CLEARANCES - On peak volume months of the summer, 58 man -hours
are required for entry of the citation clearance data, and 58
man -hours are required for validation and verification of data
for that months citation clearances. On low volume months dur-
ing the winter, 28 man -hours are required for entry of the cita-
tion clearance data, and 28 man -hours are required for validation
and verification of data for that months citation clearances.
COMPUTER OPERATIONS
This operation entails the printing of notices of intent, reports
and generating and reading of DMV magnetic tapes. Over a period
of 12 months this function averages 21 man -hours per month.
SECOND NOTICES
This function involves reading the returned affidavit to insure
that section 41103(2} CVC has been complied with. This function
takes on a monthly average of 8 man - hours.
DISCREPANCY LISTING
The DMV discrepancies must be hand evaluated and corrected. This
also involves very close liason with the traffic division to get
the police department input on correction of vehicle make errors.
Based on a survey of 12 months, this function takes 6 man -hours
per month.
COURT LIASON
This function includes handling all parking citation inquiries
from the public and assisting the court. A survey was conducted
on this crucial operation and it was found that 28 man -hours were
involved per month.
MANAGEMENT /SUPERVISION
This function involves supervision of operations, data entry
personnel, administrative functions, interfacing with DMV, court
personnel, and the police department. This function takes on an
average 24 man -hours per month.
z�3
SUMMARY
PERSONNEL PER MONTH TO OPERATE PARKING CITATION PROGRAM
DATA ENTRY
Citations - Input -
Peak
Period
1.5
2 Input
"
Low
Period
.71
9 Months
Data Entry
Clerks
Verify
- Peak
Period
.75
Peak
1 Verify
It
Low
Period
.35
Period
Data Entry
Clerk
Clearance - Input -
Peak
Period
.36
1 Input
"
Low
Period
.17
3 Months
Data Entry
Clerk
Verify
- Peak
Period
.36
Low
.5 Verify
Low
Period
.17
Period
Data Entry
Clerk
COMPUTER OPERATIONS*
SECOND NOTICES
DISCREPANCIES
COURT LIASON
MANAGEMENT /SUPERVISION
13
.05
Total
.03 .54 personnel
Year Round
.18
15
* This excludes any programming changes
CITY OF NEWPORT BEACH
OFFICE OF THE CITY MANAGER
November 24,,.,1980
TO: MAYOR AND CITY COUNCIL
FROM: CITY MANAGER
SUBJECT: DATA PROCESSING EVALUATION
AND NEEDS ASSESSMENT
Background
STUDY SESSION
AGENDA ITEM NO ��
On October 27, 1980 the City Council reviewed a report regarding
acquisition of the{3it� -,$0 Vomputer and in -house
_pww parking citation management Attachment 1). This report includes
information relative to acquisition costs and procedures as well
as potential applications associated with the Sperry - Univac compu-
ter. The report concentrates on the parking citation application
due to its revenue generating character and hence, its capacity
to offset the cost of system acquisition.
Following the Council's review of the above referenced report,
staff was directed to compile additional information for discussion
during the Study Session on November 24th. This additional informa-
tion was to address in broader terms the overall computer needs of
the City and to update the Council relative to past and present
planning in this area. The matter of acquiring the particular
system under consideration was set for decision on December 8, 1980.
Past Planninq Efforts
For three years prior to 1971, the City leased an NCR 500 computer.
The system provided for the electronic processing of payroll, water,
billing, business licenses, operating cost reports, police statistics
and other types of routinely required programs. Following the expira-
tion of the lease on this equipment, the City Council directed that
a study be undertaken by staff to determine the City's computer needs
and to evaluate possible methods of satisfying those needs.
Attachment 2 is a report entitled "Data Processing Services, Office
of the City Manager, City of Newport Beach, April 1971." This
document was prepared in response to the Council's directive as
discussed above. As a result of its review of this report, the Council
decided initially to enter into an agreement with Costa Mesa for
sharing computer time. This agreement was continued until 1974, at
which time the City acquired the current NCR 101 computer. At the
time of its acquisition, the NCR system was considered to be a "state
of the art" model and served to fulfill the City's requirements.
0
TO: MAYOR AND CITY COUNCIL - Page Two
As mentioned in the report which is included as Attachment 1,
however, the existing equipment which processes jobs on a "batch
mode ", does not possess the capability to perform concurrent
processing and many of the types of subsidiary applications which
are now available through other computers as a result of techno-
logical advancements in the field.
Present Planning Efforts
Attachment 3 is a report entitled "Data Processing Evaluation and
Needs Assessment, 1980 -85, November 1980." This document, which
was prepared by the Data Processing Manager, is intended to update
the previously discussed 1971 report in terms of current and anti-
cipated computer needs and applications. On page 3 of the subject
report it is stated that "The goals and objectives of the 1971 plan
have been substantially met and in some cases exceeded. The situa-
tion in 1980 is similar to the situation in 1971 and 1974; a decision
must be made to establish the policy and direction the City will
take in management information systems design and utilization in
the coming years." In order to provide the Council with information
relevant to this decision, the 1980 report addresses the following:
1. A determination of the current and future level of
service to be provided to each of the operating
departments in order for them to maintain efficiency
and effectiveness. This matter was pursued through
a solicitation of each department relative to their
needs.
2. A prioritization of current applications as either
essential, advisable or desirable. Assignment of
applications to each of the three categories was
made by the Data Processing Manager, based upon his
experience and upon consultation with the affected
departments.
3. A determination of possible future applications which
would be available to the City in the event a more
advanced computer was acquired. Again, this matter
was pursued through solicitation of departments.
4. A proposed phasing plan for implementing present and
future applications. This section of the report
assumes the acquisition of an upgraded computer
capability such as that afforded by the System -80.
The Phase I or "Initial Configuration" would involve
system acquisition, bringing current applications
"on- line ", implementing parking citation management
as a "new" application and initiating program develop-
ment for proposed applications. Due to the capability
of concurrent processing which is provided by systems
such as the 80, departmental users would, at such time
TO: MAYOR AND CITY COUNCIL - Page Three
as remote equipment is installed, have on -line
access. The initial configuration, however, calls
for basic access through Data Processing., with two
local terminals installed in the Finance and Fire
Departments, and one remote terminal installed at
the Police Department. The maximum anticipated
time frame for completion of the initial configura-
tion is one year.
The Phase II or "Maximum Anticipated Configuration"
would involve on -line implementation of most of the
current and proposed applications discussed in the
report. In addition to the equipment provided in
the Data Processing Division, a total of 8 local
and 5 remote users are incorporated into the maxi-
mum configuration. Obviously, program development
costs, future application priorities and similar
factors will determine the actual extent to which
the City will implement the various elements of
this configuration. A progress report to the Council,
prior to the conclusion of the Phase I segment, will
allow for a more precise determination on the extent
of total system implementation deemed desirable.
Conclusion
The two needs assessments and the October 27th staff report being
transmitted with this report present in a fairly complete manner
the City's internal planning to date and the progession of events
which have occurred relative to computer usage.
The Sperry - Univac System -80 computer, which has previously been
proposed, reflects the current computer "state of the art" and has
the capacity to adequately handle implementation of the data process-
ing program addressed in the 1980 needs assessment. Representatives
from Sperry- Univac will be conducting a slide presentation and
discussion at the November 24th Study Session concerning how the
System -80 can meet the City's current and future computer needs.
,2,i,j D. W
ROBERT L. WYNN
City Manager
RLW;GJB;mm
attachments (3)
ITY OF NEWPORT BEACH DEC - jQRq C ��
OCT 27 1980 OFFICE OF THE CITY MANAGER By {ha
BY the CITY COUNCIL October 27, 1980 CITY OF
CITY. 00 LUFWto11T A ACH
TO: MAYOR AND CITY COUNCIL
FROM: City Manager
SUBJECT: ACQUISITION OF THE SPERRY- UNIVAC SYSTEM -80
COMPUTER AND IN -HOUSE PARKING CITATION MANAGEMENT
Background
The City currently owns and operates, in its Data Processing
Division, the NCR Century 101 computer. This system provides
for general purpose "batch" processing, which allows for the
performance of only one job at a time, and does not have the
capability to support remote terminals. The system was acquired
in 1974. Currently, the City contracts with a private firm,
Science Applications, Inc. (SAI) to process its parking citations.
Due to its "batch mode ", single job orientation, the current
computer cannot, it is felt, efficiently or effectively handle
this involved function in- house. It has been staff's position,
however, that the City could, with the appropriate equipment,
perfcrm this function in -house at less cost than that involved
through contracting.
System -80 Proposal
In a letter and attachments(Att.l) dated July 7, 1980, Sperry -
Univac submitted a proposal for lease or purchase of their new
System -80 computer. This system, unlike the City's current
equipment, would allow for the performance of up to 14 separate
jobs at one time and would provide for remote terminal capa-
bility.
According to the Sperry - Univac proposal, the equipment acquisition
cost of the System -80 is as follows:
Purchase . . . . . . . . $281,766
Lease (year) , , , , , . , $ 78,000
(month) . . . . . . . $ 6,500
Additionally, the system would provide the capability to support
at least the following applications:
1. Parking Citation Management - The System -80 would
allow for performance of this function "in- house."
2. "RADERS" - This is a police information system, designed
to supply operating information /reports to the Police
Department in an on -line mode, that is, the information
TO:
MAYOR AND CITY COUNCIL - Page Two ,
is accessible at anytime via a computer terminal.
(The acronym "RADERS" refers to Reading Area Data
Entry and Retrieval System as implemented in Reading,
Pennsylvania.)
3. T.A.P. - This is a "total administrative package"
designed for cities which includes accounting, utility
billing, taxation information and similar sub- applica-
tions.
4. Fire Service Systems - Complete fire reporting system
for local management reports and State reporting.
5. Land Utilization - Makes Assessor Parcel number informa-
tion readily available via remote terminal for planning
purposes.
6. Libraries - On -line library application which would
a Tf o w o automation of circulation and other functions
and provide remote terminals to the various branches.
7. IMS /ESCORT - This is an information management system
which would permit the development of new programs and
systems at a reduced cost to the City.
S. Word Processin - This application, which would cost
approximately 4,000 extra, would provide complete word
processing and text editing capability.
The above software program, with the exception of word processing,
would be available to the City at no cost. In addition, with the
acquisition of the System -80, Newport Beach would become part of
the Sperry - Univac Users Group for system /program information ex-
change with other cities.
Proposed Basic Acquisition and Implementation Procedures
It is staff's position that the acquisition of the System -80 could
significantly enhance current capabilities by providing for multi -
job processing and specifically, in -house parking citation manage-
ment, as well as utilization of remote terminals. It should be
noted at this juncture however, that the City's current equipment
does allow for maintenance of the existing level of service, with-
out the enhancements and applications discussed earlier.
With respect to acquisition procedures, staff would suggest a lease
rather than a purchase option. Given the rapidly changing field
of computer science, this would allow the City greater flexibility
in exercising its options should it choose to do so. The following
"hard costs" relative to basic system acquisition and installation
at the Data Processing Division would be incurred by the City.
TO: MAYOR AND CITY COUNCIL - Page Three
A. One -time set up costs . . . . . $20,800
(Includes site preparation, disk
packs, supplies, shipping,
installation)
B. System -80 equipment lease
(Ongoing Annual Cost)
The above referenced figures do not
costs associated with particular ap
citation management. These will be
. . . . . $78,000
Total $98,800
include certain subsidiary
?lications, such as, parking
discussed in a later section.
The mainframe equipment would be located in the City's Data
Processing Division; while terminals, printers and associated
software would be made available to the various system users as
required. The Data Processing Manager would be assigned the
responsibility of overseeing system implementation and providing
ongoing central system management. Departmental users would, of
course, manage the day to day operations of the subsystem applica-
tions and would consult with the Data Processing Manager in
arranging required system maintenance and any program enhancements
deemed necessary.
Analysis of Applications
As mentioned previously, the System -80 would allow the City to
perform its data processing functions in a more streamlined fashion
through concurrent processing. Most of the applications discussed
could be implemented without any additional maintenance or operation
expenditure beyond the basic cost of system acquisition and main-
tenance. Two applications of significant note would, however,
require additional expenditures. These applications are libraries
and parking citation management, each of which are discussed below.
Libraries - It is estimated that the additional cost
of implementing a library application of the System -80
would be $45,336 annually. This includes the installa-
tion and maintenance of equipment (terminals, printers,
etc.) at all four branches. The library application is
modeled after that developed and implemented in Pueblo,
Colorado.
Several meetings and discussions were held involving
staff, Sperry - Univac personnel, and the Library Board
to discuss the potential and cost of this application.
Staff basically proposed that in exchange for the
library application, it would be required that reductions
be made in clerical staff to offset the cost of acquiring
the application. This was in recognition of the fact
that the library application is not a revenue generator
TO:
2.
•
MAYOR AND CITY COUNCIL - Page Four
16
and hence, would not be cost effective without off-
setting reductions. As a result of these discussions,
the Library Board voted not to participate in the
Sperry - Univac system, should it be approved. The
Board's comments are contained in memoranda dated
October 10, 1980, which have been listed and included
separately with the agenda packets.
Parking Citation Management (PCM)
Just as in the case of the library application , the
PCM application, would require an additional expenditure
of funds. Unlike the library application, however, the
PCM function would be a revenue generator and hence,
represents the basic reason for proposing the Sperry -
Univac System at this time.
The Data Processing Manager has analyzed the cost of
performing in -house processing, utilizing the System -80.
In addition to the basic acquisition cost of $98,800
discussed earlier, the following expenses would be
incurred:
A. Monthly Personnel Costs -
1 -1/2 Data Entry Operator . . . . $2328
1 Systems Programmer $2870
Total 51
B. Monthly Variable Costs -
Forms, envelopes, supplies $ 612
Postage . $1312
Miscellaneous $1250
Total
After absorption of the one -time set -up cost of $20,800,
the following on -going yearly costs of PCM would occur:
Basic System -80 Equipment Lease . $78,000
Personnel . . . . . . . . . . . . $62,376
variable . . . . . . . . . . . . $38,088
$178
The City currently issues approximately 150,000 parking
citations per year. The Data Processing Manager estimates
that at a volume of 150,000 citations, processing would
cost $1.19 per citation. With the increase in volume,
which no doubt will occur, the City will be able to process
citations numbering between 150,000 to 200,000 year year,
at a cost of approximately .95 each. SAI currently charges
TO:
MAYOR AND CITY COUNCIL - Page Five
the City $1.42 per citation processed.
For purposes of comparison, these cost discrepencies
compute as follows:
Total
Number of Citations Cost Per Citation Annual Cost
City 150,000
SAI 150,000
City 200,000
SAI 200,000
$1.19 $178,500
$1.42 $213,000
$ .95 $190,000
$1.42 $284,000
Attachment 2 is a list of the functions involved in
PCM. Implementation of the in -house processing capa-
bility afforded by the System -80 will permit the City
to perform these functions for less than the current
contract costs and will provide for greater control
over the management and administration of the process-
ing function.
With respect to system implementation, the Data Process-
ing Manager estimates that a minimum of six months would
be involved between the date Council approved the System -80
proposal and the date in -house citation processing would
commence. It would, therefore, be necessary to maintain
a contractual processing arrangement with some firm during
this interim set up period.
Alternatives to In -House Processing
As mentioned previously, although the System -80 would provide
various useful enhancements to the City's computer operation,
the basic justification for staffs' proposing the system at this
time relates to in -house PCM capability. Should the Council
decide to proceed with in -house processing and, hence, System -80
acquisition, staff would recommend maintaining the existing
contract with SAI during the estimated six month transition period.
SAI, both in its contract and verbally, is committed to providing
technical assistance to the City during changeover. Should the
Council choose not to proceed with acquisition of the system
however, several alternative contractual possibilities for citation
processing exist. These alternatives include:
1. Maintain existing arrangement with SAI - SAI, who
currently performs PCM services for the City, has
performed this function since February 1979. Due to
TO:
0 0
MAYOR AND CITY COUNCIL - Page Six
the achievement of reported operating efficiencies,
the company's charge to the City has been reduced
from a high of $1.80 to its current rate of $1.42
per citation. Attachment 3 is a chart illustrating
the comparison between citations issued and revenues
generated through processing for 1978, 1979 and part
of 1980. SAI was a pioneer in the PCM field and
currently has contracts with 17 cities pursuant to
which they reportedly process 525,000 citations per
year. Attachment 4 is a memorandum from the Police
Department which addresses the status of citation
processing by SAI.
2. Contract with Optimal Data Systems - Optimal Data
Systems of Newport Beach has proposed to perform
essentially the same functions being performed by
SAI at a reduced rate. Attachment 5 is a letter
from Optimal Data, dated September 16, 1980, which
proposes a rate of $1.17 per citation. Optimal
Data has been in operation since May 18, 1980
currently has PCM contracts with 3 cities and
reportedly processes a total of 70,000 citations
per year.
3. Other Contract Possibilities -
Inc. PSI of Huntington Beach
PCM proposal, dated September
contained a rate quotation of
Staff's investigation of the c
concluded that PSI had not yet
business office and were not y
A followup evaluation of the c
operation indicates that they
access to computer equipment.
currently bidding for PCM cont
it is reported that they are n
citations.
Provincial Systems,
earlier submitted a
2, 1980 (Att. 6) which
$1.19 per citation.
ompany at that time
officially opened a
et processing citations.
urrent status of the PSI
now have an office and
Although they are
racts with various agencies,
of yet actually processing
Although several other potential PCM vendors have
approached the City over the past several months, it
is staff's position that none of these proposals are
cost - effective enough to warrant serious consideration
at this time.
It is expected that the various PCM firms will be present at the
Council meeting to discuss their respective companies and proposals.
Conclusion
In conclusion, the following courses of action are available for
Council consideration:
TO: MAYOR AND CITY COUNCIL - Page Seven
1. Approve the Sperry - Univac System -80 acquisition
concept which includes the Parking Citation Manage -
ment.application and direct staff to prepare appropri-
ate approval documents for placement on an upcoming
Council agenda; or
2. Maintain the existing level of computer service and
the existing contractual arrangement with SAI; or
3. Maintain existing level of computer service and direct
staff to prepare resolution approving a contract with
a different PCM firm. (This alternative, of course,
entails notification to SAI of intent to terminate.
ROBERT L. WYNN
City Manager
RLW:GJB;mm
attachments (6)
10/21/80
eYr';�%•— U N I VAC ':•
BOO CITY PARKWAY WEST
SECOND FLOOR
ORANGE. CALIFORNIA 92668
TELEPHONE p 14I 937 MIS
July 7, 1980
Mr. Ted Kramp
Director of Data Processing
City of Newport Beach
3300 Newport Boulevard
Newport Beach, California 92663
Dear Ted:
46
ATTACHMENT 1
Please find attached a pricing comparison which reflects the
price and primary feature difference between the 90/40 system
previously proposed to the City of Newport Beach and the newly
released System -80 System.
The System -80 has the relative power capability of the Sperry
Univac 90/30 system and features a triple bus, high speed ISU
:( memory system. The size of the System -80 is considerably small. -
er than the 90/30 & 90/40 systems and ultimately requires reduced
physical and environmental considerations.
I would like to restate that Sperry Univac is still interested
in discussing the alternatives presented for the 90/40 system
and the System -80 system as they would affect the City of New-
port Beach installation. We are prepared to supply the Parking
Citation System on a -no charge- basis to the city and offer
the city_ immediate financial.savings as a.result of this system
implementation. .The System -80 delivery timeframe is currently
December, 1980 while the 90/40 timeframe reflects November, 1980.
Very truly yburs,
Richard L. Brun
Senior Sales Representative
Southern California Public Sector
CC: J_ D. Owens
SPERRY UNIVAC IS A DIVISION OF SPERRY RAND CORPORATION
CITY OF NEWPORT BEACH, CALIFORNIA SYSTEM COMPARISON
JULY 8, 1980
ITEM
1. "On -Line Accounting System"
2. "Parking Citation System"
{ 3. Data File Conversion
4. Program Conversion
5. Develop IMS Dictionary
6. "RADERS" Police Software
7. "LIBRARY" Software
8. Operating System Software
9. Operating System Support
10. Educational Courses
11. Equipment
Not Available
. SYSTEM /80
Not Available
- No Charge - - No Charge -
- No Charge - - T & M -
- No Charge - - T & M -
- No Charge - - T & M -
Available @ N/C Available @ NI
Available @ N/C Available @ Ny
No Charge - $ 911 per mor
- No Charge - $ 105 per mot
- No Charge - $5,500 per ee
o
524 K CPU to 1MB
524K
o
Channels /Interfaces
-incl-
o
Card Reader
500 cpm
o
Card Punch
160 cpm
o
Disk Storage
(812KB)
515MB
.o
Magnetic_ Tapes.
o
Printer
14001pm
o
Diskette
No
o
Workstations (CRT w /s)
No
o
UTS 400 Master CRT's
6
o'UTS
400 Slave CRT's
12
UTS .`4.00 `Contrrs2fiers
•
Terminal Printers/Interfaces
9
•
Modems
6
•
Direct Connect Modules (DCM's)
10
•
Sync. Interface & Adapters
8
** PURCHASE COST OF SYSTEMS $515,748
** -7- Government Lease /Month $ 8,260
** Monthly Maintenance $ 4,200
(7 year lease + maint.) $ 12,460
524K
-incl-
300 cpm
160 cpm
(1,100KB)
853MB
2.
1200lpm
Yes
8 units
6
12
2.
9
6
10
8
$281,766
$ 4,820
$ 1,688
$ 6,508
` ATTACHMENT 2
PARK NG CITATION MANAGEMENT `•
LIST OF OPERATIONS
1. terminal and data storage hardware and operation of an "on- line"
terminal.
2. a thoroughly tested and operational "on- line" software program.
3, a courier service for pickup and delivery.
4. the entry of parking citations into the computer with verification
and validation procedures.
,y
5. the filing and storage of the original parking citations.
6. D.M.V. interface capability for obtaining registered -owner information.
7. receipt of all telephone calls and correspondence regarding discrep-
ancies and general complaint irregularities that accompany the
issuance of parking citations.
8. the placement of a one -digit dialer phone at the collection agency's
location.
9. correcting all parking citation mistakes attributable to officer or
transposition errors.
10. provision of all forms, first -class postage, and posting of all
Notices of Intent.
11. the perusal of all returned Notices of Intent. Purpose: to generate
a second notice on leased vehicles or where there is an indication
that the owner of vehicle has been changed.
12, the clearance of all adjudicated parking citations into the computer
with verification and validation procedures.
13. the capability of placing an indefinite hold by the court on a
specific parking citation due to the flexible waiting period for
adjudication.
14. the maintenance /storage of court complaints on all citations that
require "anon= compliance hold.% -itie D.M.V: _
15. D.M.V. interface capability for the entry and release of Notices of
Non - compliance (registration holds).
16. program changes on all bail and /or parking citation revisions.
17. constant liaison with the Department of Motor Vehicles to assure
compliance with the California Vehicle Code revisions and any D.M.V.
policy changes.
18. issuance of monthly reports to the issuing agency in the event
of a contract arrangement for PCM services.
6/80 - City of Newport Beach
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l2 • •
CITY OF NEWPORT BEACH
POLICE DEPARTMENT
October 2, 1980
TO: Administrative Division Commander
FROM: Management Services Section Supervisor
SUBJECT: INVESTIGATION AND STATUS OF S.A.I.
ATTACHMENT 4
In response to the request made by Gerry Bolint on September 24, Officer
Desmond and I conducted an investigation of S.A.I. We met with John Ambrose
and Greg Armstrong at S.A.I. on September 29 to specifically address those
questions raised by Mr. Bolint and to determine their current status.
Mr. Ambrose stated that S.A.I. had recently experienced problems with
receiving citations from the Police Department, up to five days after the
citations were written. They also have a problem with the Department of
Motor Vehicles in receiving the registered owner information tape. This
tape would "normally" be received by S.A.I. within 5 to 7 days after the
request. Recently, due to new personnel at DMV in Sacramento, this tape
is being returned anywhere from 12 to 17 days from the time of the request
to DMV. Additionally, S.A.I. has been experiencing difficulty in receiving
clearances (citations paid) from the court, receiving large groups of clear-
ances on an irregular basis as opposed to the usual steady flow. Despite
these difficulties as well.as the termination of key employees, S.A.I. has
tried to operate on their production cycle and on schedule.
The current status of S.A.I. is that they are "on schedule" in all phases
of their operation and well within contractual obligations. Citations
written on September 23, 1980, had been received on September 26 and were
being entered this date. (While conducting the...i.nvestigat.ion,.S..A.I_.
received all citations written through September 27, 1980). Court clear-
ances from September.5 through September 16 were received this date and
should facilitate the mailing �3f notices by October 6, 1980. These notices
are for citations written the third week of August. According to S.A.I.,
this is behind their normal schedule; however, it is well within any con-
=
tractua -ob }igatians
S.A.I. is currently producing all "required" reports at this time. Mr.
Ambrose stated he is very willing to cooperate with our Department in
obtaining any information that may be necessary that is not on any current
report.
L'
13 . Investigation and As of S.A.I. •
Page 2
In order to further facilitate their production, Mr. Ambrose stated he is
currently in the process of hiring an additional employee, even though
their workload drops during the winter months.
In summation, we determined that S.A.I. is on schedule despite the above
stated problems with DMV and the court. We were satisfied that they are
doing everything to stay on a steady production cycle and within their
contract goals.
3. Gardiner, Lieutenant
Management Services Section Supervisor
►y
• OP111MAL DATA SYSTEMS qkTTACHMENT 5
5015 BIRCH STREET, NEWPORT BEACH. CA 92680 (714) 837 -3300
September 16, 1 930
Mr. Robert L. Wynn
City Manager
City of Newport Beach
3300 Newport Blvd.
Newport Beach, Ca. 92663
Dear Mr. Wynn,
,� ,°-.•' •;'� °ego
eeA le
o�
_ 00
We are pleased to submit a bid of $1.17 per citation for providing
a complete parking citation management service for Newport Beach.
This price is the result of procedural changes made in the data
flow within our system. While improving our efficiency these
changes do not alter the external performance of our system.
We request the opportunity to present this proposal to the City
Council at their next meeting, Monday night, September 22, 1980.
Thank you.
Sincerely,
Optimal Data Systems
ohn D. Wilsor.
President
JDW /Jy
PRO V /NCIAL SYSTEMS INC.•
ATTACHMENT 6
21131 AMBER WICK LANE
HUNTINGTON BEACH, CALIFORNIA 92646
(714) 963 -5028
2 September 1980
Robert Wynn, City Manager
City of Newport Beach
3300 Newport Blvd.
Newport Beach, California
Dear Mr. Wynn:
I am pleased to announce that PROVINCIAL SYSTEMS, INC. (PSI)
is expanding its services to the criminal justice community
to include a full- service bureau operation for municipal
government and criminal justice programs. The program that
would be of most interest to your city at this time is the
CITATION MANAGEMENT SYSTEM (CMS). It is a full - service
operation that includes, but not limited to, the following
services:
• Data entry of all parking citations issued
• Data entry of all dispositions from Orange County
Harbor Municipal Court
• Data entry of all dispositions from the Department of
Motor Vehicles on DMV holds
• Department of Motor Vehicles interface for registered
owner requests and registration holds
• Generation of the Notice of Intent, including the cost
of first -class postage and handling
• Generation of a second Notice of Intent to leased and
rental vehicles
• Generation of Notices of Intent for out -of -state
vehicles, for which PSI and DMV have reciprocal agree-
ment
• Weekly printout of all current parking citations for
use by the Orange County Harbor Municipal Court
• Management Report provided monthly to the city which
shows volume and dispositions by month
• Training of police and court personnel on the use and
capabilities of the system
Robert Wynn
2 September 1980
Page 2
• On -line status provided
of all parking citations
the weekly printout
L-1
to the court, via a hotline,
that are more current than
• Habitual offender report provided to the police
department
e Continual interface with the police department and
the court
• All forms and documentation that inhance the communi-
cation between the city, court, and PSI
PROVINCIAL SYSTEMS, INC. has developed its systems in a live
police and court environment to meet the demands of the users.
It has been the policy of PSI's Board of Directors that no
system will be implemented that does not fit the operational,
procedural, and environmental requirements of each city and
court user. PSI has installed systems in Escondido, San
Clemente, and Laguna Beach. Although these are turn -key
systems that were installed, the reliability and profession-
alism of PSI's systems can be attested to by these users.
If at a later date the city decides to process the parking
citations "inhouse ", the system transfer to the city could be
accomplished with ease.
PROVINCIAL SYSTEMS, INC. is a specialist in municipal data
processing. The police system includes the following:
s BCS reporting
• Time analysis
• Management data
• Field investigation data
e Crime analysis
• TrafFic analysis
•.;'Citatiorf7analysi,2p�&nr3 =fir s.in .
PSI also has a complete municipal data processing system which
includes financial systems, inventory control systems, vehicle
and facility maintenance systems, land -use systems, business
license system, utility billing system, census data analysis,
1. assessor system, and permit system.
PROVINCIAL SYSTEMS, INC. prides itself in that it can provide a
full line of professional services and systems to the municipal
and criminal justice community. This is accomplished by apply-
ing advanced aerospace systems technology to these systems'
design.
Robert Wynn
2 Septeriber 1984
Page 3
PROVINCIAL SYSTEMS, INC. is submitting
citation issued for the full- service o
MANAGEMENT SYSTEM as described above.
presentation of the system that I will
time that is convenient to you. I can
references on our company and systems.
a bid of $1.19 per
Dtion of the CITATION
I have a more detailed
present to you at a
also provide you with
I am enclosing two brochures on the police records and report-
ing system and the Circular Integrated Modulearity (CIM) to
show you the diversity and background of PSI. I am also
enclosing an operational flowchart of the CITATION MANAGEMENT
SYSTEM.
We at PSI are looking forward to meeting with you and further
discussing our systems. You may contact me at (714) 963 -5028
for additional information.
Sincerely,
PROVINCIAL SYSTEMS, INC.
�u
CL /F ' R D
Vice - President, Marketing
Enclosures
cc: Chief C. R. Gross
OCT 2 7 1980
LIBRAkX- DEPARTMENT
!p t6 Ca 001POL
' �aGO.0'! li CN Octobe _ 1980
T0: 'The Honorable Fka or and Members of the City Council
FROM: Thd,? yard 6f Libre "Trustees
SUBJECT: Library Application - Sperry - Univac System '80
The Board of Library Trustees, a -fheIr October 9, 1980, Special
Meeting, reviewed the Sperry- Univac Smt.'8O';proposal and unanimously
voted to reject the system, as proposed.
CRY
:ocT2 a�� 1
41I g
The Board of Library Trustees wishes the - City. ..Council to know that
we are not opposed to cost savingdevices, per se:, However, our exten-
sive investigation indicates that there are other "systems.which would
better meet our Library's needs.
Additionally, this package is neither cost effective, efficient,
nor beneficial to our particular requirements
Due to the above outlined concerns, the Board of Library Trustees
I believes that they cannot afford to endorse'saiAi proposal, more fully
delineated in the attached report.
We invite any questions regarding our decision and will be available
to answer them at.our Board meeting on Friday, October 24 at the Newport
Center Branch,Library, or at our Joint Study Session with you on Monday,
October 27.
MR:mt
l�
Respe fully your ,
Mary chmond
Chairman, Board of Library Trustees
IPA
TO:
FROM:
SUBJECT
CITY OF NEWPORT BEACH
LIBRARY DEPARTMENT
Honorable Mayor and Newport Beach City Council
Newport Beach Board of Library Trustees
Sperry - Univac System 80 Proposal
BACKGROUND
October 10, 1980 co
' CEIVED
'.> CITY CLERK
00r 20 1080►
ay or
�tr�fno OIEN►al,�
The Library Department, during the period of October, 1978 - June, 1979,
worked intensively with C.L.S.I., Inc., the nation's oldest and largest
firm devoted entirely to library automation, preparing a cost /benefit
study for automating the catalog and circulation functions of Newport
Beach Public Library.
A presentation on the benefits of library automation was held at the
Newport Center Branch and attended by members of the City Council, the
Board of Library Trustees, the City Manager, Friends of the Library,
Library staff, and other interested persons.
Interest in automating on providing software enhancements to specific
functions of other City Cepartments, i.e., Data Processing, Payroll,
Police, had been pre0 ous.ly expressed to the City Manager by City staff
In response to this interest, representatives from Sperry - Univac made
a presentation on June 29, 1979 in the City Hall Council Chambers to
the City Manager, City Librarian, Finance Director, Data Processing
Manager, and others. Sperry - Univac offered the City of Newport Beach
a "total automation package" for all departments, including the Library.
Unable to answer a specific question from the City Manager -- "What can
you do for the library ? ", the Sperry - Univac representative offered to
bring Jane Kelly, Librarian from the Pueblo Regional Library in Colorado,
who developed the library software application, to Newport Beach for a
meeting with the City Librarian on August 3, 1979.
The meeting was held with the City Librarian, Sperry - Univac, and Jane
Kelly. There was brief correspondence after the meeting, but no further
communication took place until, through a chance remark to the City
Librarian made several months ago by the City Manager, it was made
apparent that the Sperry - Univac package was still being pursued as an
offer of a "total package" to the City.
• page two
3
BOARD CONCERNS
The Board of Library Trustees has grave concerns over the following:
The condition for approval, as set forth by the City Manager of this
system, and presumably any library automated system, is the staff re-
duction of 2.5 to 3 persons. This condition is totally unacceptable
to the Board of Library Trustees for these reasons:
a. The Newport Beach Public Library is a branch system. This means
that circulation tasks, i.e., overdues, reserves, are performed by
one or more clerical staff members at each branch, as part of their
total work assignment. No one person at any branch performs all
of the activities /tasks that will be displaced by the computer.
b. Users of automated circulation control systems agree that the bonus
in savings of circulation staff time is not typically realized as
staff reduction, but usually allows staff to be reassigned to other
pressing duties, to other sections within the library, or to be
free to provide faster and more efficient service to patrons.
Serious questions have arisen over the Data Processing Department's
responsibility and responsiveness to the objectives and priorities of
the Library Department. Example: The Data Processing Manager had
agreed to provide the Library Administration with an existing, in
house, semi - automatic, fund accounting system. This system was to
assist the Administrative and Technical Services staff by reducing the
number of hours spent in maintaining a manual bookkeeping system.
After experiencing many delays in its implementation, this project, over
a year in development, is still not operational. This experience has
not inspired much confidence in the City's ability to provide support
services for one of the Library Department's major objectives -- a
totally automated fund accounting system. If this will continue to be
the case, just how successful can a department outside the jurisdiction
of the City Librarian be in operating the most internal library func-
tion -- an automated circulation control system.
C. SPERRY - UNIVAC PACKAGE
At a meeting with representatives from Sperry - Univac, Data Processing
and the City Manager's office on September 5, 1980, the Board of Library
Trustees and the Library staff expressed their reservations over the
quality of the Pueblo software system, its compatibility with the Newport
Beach Public Library, the lack of the industry standard (the MARC record
format) and the lack of staff time, personnel, and expertise that would
be required of the library for necessary software changes before imple-
mentation could occur. Further concerns are the Library Department's
priority within the Data Processing Department, the integration of the
Sperry - Univac circulation software into the Library's existing cataloging
system (O.C.L.C.), morale problems caused by the threat of job loss, lack
of proven interface with vendors, O.C.L.C., and other library circulation
page three
systems. Most importantly there is no proven track record of library in-
stallations -- only two and both of these are in Colorado.
Two other large library systems which seriously considered the Sperry -
Univac system (one a large, local public library, the other a state library
system) rejected it on the basis of inability to meet the library performance
needs as specified in the request for proposal, the inability to meet the bid
requirements, and lack of sufficient test sites.
Lack of software enhancements, small number of user groups, and apparent
unconcern for or indifference to addressing questions on the library
applications (as demonstrated by Jane Kelly's absence at the prearranged
September, 1980 meeting), indicate a level of service from Sperry - Univac
that is also unacceptable.
D. PROGRAM ENHANCEMENTS
Program updates or product enhancements require new software programming
for either maintaining the program or developing new specific applications.
Although the Data Processing Manager has indicated every effort would be
made to hire a programmer with library background, knowledge or experience
in library automation, this improbability is discussed in a recent Wall
Street Journal article, which states "software has become so central
that it is perhaps the dominant factor in buying and selling computers."
The article further states, "one out of every 10 jobs in data processing
is unfilled" and "that the average Fortune 1000 Company (which have their
own program staff) have two years of programming writing to be done."
(September 29, 1980) This is exactly the kind of situation the Board
wishes to avoid.
E. STAFF
The success of any library automation program is dependent upon staff
training, attitudes, involvement, vendor confidence, and job security.
The Sperry - Univac package offered to the City provides none of these
and presents the very real situation of job loss.
RETROSPECTIVE CONVERSION
The Assistant City Manager, in his September 8, 1.980 memo, p.4, to the
City Librarian on the proposed Sperry - Univac system, references a May,
1979 C.L.S.I. study completed for the Library, wherein he states that
conversion costs are to be "'...absorbed in the library budget.'" Given
the analysis of conversion costs prepared by the Data Processing Manager,
in excess of $131,000, that would be an impossibility.
�' � • page four
The Library situation, staff support, and costs for retrospective conver-
sion have changed significantly since May, 1979. Other factors contri-
buting to the new situation are the opening of the Newport Center Branch
and new charges for retrospective conversion records from O.C.L.C.
The Board of Library Trustees, aware of these changes, has been discussing
this subject for many months, Their discussion has been pending due to the
hiring of a new Technical Services Supervisor, lack of staff, the costs, and
immediate and future implications of the conversion.
CONCLUSION
Automated circulation is becoming the hub for total library automation.
The ability to contact other data bases such as O.C.L.C., Lockheed, Baker
and Taylor, RLIN (vendors) enhances automated circulation's desirability
by preparing the way for braoder library applications.
The automation of these applications (acquisition, fund - accounting, inter-
library loan, cataloging, public access catalog, resourcg sharing, network-
ing, management information, etc.) is far too important a Board goal and
too expensive an investment of personnel, time, resources, and money to
settle for a system that does not meet the library's requirements, and
the consideration of which, is based on cost alone. Frequently the "cheapest"
system will turn out to be the most expensive!
Thoughtful and careful consideration has been given to the many aspects of
the Sperry - Univac System 80 proposal with regard to the library aopli:cation.
Due to the above outlined concerns, the Board of Library Trustees believes
that they cannot afford to endorse this proposal.
RECOMMENDATION
The Board of Library Trustees strongly recommends to the City Council that
the City Librarian and Staff continue to explore the feasibility of stand
alone systems, cooperative ventures, and networks in order to obtain the
most desirable circulation control system, with the best value for the
Library, and at a fair price to the City, for consideration by the City
Council at a future time.
JMC:mj
�.. ,.
L"
e� �..�.� - � -��_ � �..
CITY OF NEWPORT BEACH
FINANCE DEPARTMENT
DATA PROCESSING DIVISION
DATA PROCESSING EVALUATION AND
' NEEDS ASSESSMENT 1980 - 1985
■
NOVEMBER 1980
Prepared by: T. C. Kramp, Data Processing Manager
Assisted by: Gerry Bolint, Assistant to the City Manager
Under the Direction of: Mr. Robert Wynn, City Manager
1 Mr. George Pappas, Finance Director
M
CONTENTS
SECTION I
Page
Background . . . . . . . . . . . . . . . . . 1
On to 1980 . . . . . . . . . . . . . . . . . 3
Current Applications . . . . . . . . . 5
SECTION II
Departmental Requests for New Applications . 28
Parks, Beaches and Recreation . . .
. . . . 29
General Services . . . . . . . . . .
. . . . 35
Building . . . . . . . . . . . . . .
. . . . 37
Finance . . . . . . . . . . . . . .
. . . . 40
Purchasing . . . . . . . . . . . .
. . . . 41
City Clerk . . . . . . . . . . . .
. . . . 44
Fire . . . . . . . . . . . . . . .
. . . . 45
Traffic Engineering . . . . . . .
47
Library . . . . . . . . . . . . . .
. . . . 50
Marine . . . . . . . . . . . . . .
. . . . 52
Personnel . . . . . . . . . . . . .
. . . . 53
Planning . . . . . . . . . . . . .
. . . . 55
Police . . . . . . . . . . . . . .
. . . . 57
SECTION III
Configuration Charts . . . . . . . . . . . . 59
Initial Hardware Configuration . . . . . . . 60
Maximum Anticipated Hardware Configuration . 61
'I
DATA PROCESSING NEEDS ASSESSMENT - 1980
' 1973 - 1974
In late 1973 - early 1974 the costs to Newport Beach increased
due to increased systems production and development, and the
' subsequent increase in computer use /cost. An evaluation was
made and it was determined that it would be more cost effective
' to acquire an in -house system.
In August 1974 the City purchased the existing system. Basically,
the system may be described as a small, general purpose digital
computer. The actual units comprising the computer system in-
clude:
Background -,1971
This report is a continuation of the Data Processing Study
and Report of 1971. The 1971 Study was addressed to the
then current and future (3 - S years) needs of the City.
rVarious
alternate methods of processing were examined and
evaluated. The method that was ultimately chosen was to
time share with another city. (see the 1971 Report, Item IV,
'
Alternative Systems and Costs, Paragraph F, Page 9). In
April 1972 an agreement was negotiated with the City of Costa
Mesa for time usage on their NCR -200 computer. Systems and
Iprograms
were developed using the COBOL (Common Business
Oriented Language) programming language. Cobol is industry
standard.
' 1973 - 1974
In late 1973 - early 1974 the costs to Newport Beach increased
due to increased systems production and development, and the
' subsequent increase in computer use /cost. An evaluation was
made and it was determined that it would be more cost effective
' to acquire an in -house system.
In August 1974 the City purchased the existing system. Basically,
the system may be described as a small, general purpose digital
computer. The actual units comprising the computer system in-
clude:
1) Central Processor which contains the
memory storage - this is where the actual
processing takes place. (64,000 bytes).
2) Disk Drives provide magnetic storage and
work area for the City's files, since we
no longer maintain master files in card
form.
3) Tape Drive provides high capacity magnetic
storage for inactive and /or archival files.
Requires only 1/8 the physical storage space
that disk requires and is approximately 1/6
the cost.
4) Printer - this unit is rated at 1,000 lines
per minute. It has the capability of printing
on various sizes and types of form, from utility
bills (3 1/2" X 7 ") to standard printout paper
(14 7/8" X 11").
5) Card Reader - this unit reads 80 column punched
cards at a rate of 300 cards per minute.
6) Card Punch - this unit punches cards at a maxi-
mum rate of 100 cards per minute.
The system was designed to operate in batch mode, i.e., it has
the capacity to process only one job at a time, and the job
must be brought to the computer. This method of operation pres-
ents some problems in being responsive to the various department
- 2 -
needs and requirements. For instance, during a utility
billing run (3 hours +) we cannot interrupt the processing
cycle without substantial rerun and rebuild effort, and
this could involve considerable expenditure of staff and
equipment time; if we were to interrupt the cycle the rerun
effort could involve as much as 6 - 8 staff hours and 4 - 5
machine hours -- unnecessary costs.
On to 1980
The goals and objectives of the 1971 plan have been substan-
tially met - -and in some cases exceeded. The situation in
1980 is similar to the situation in 1971 and 1974; a decision
must be made to establish the policy and direction the City
will take in management information systems design and utili-
zation in the coming years.
The first priority is to determine the current and future
level of service that must be provided to the operating City
departments so that they are able to maintain their required
levels of service in a cost efficient and effective manner.
To address this issue the Data Processing Division contacted
each of the City departments and reviewed current services
and a needs assessment for the future.
In the next section of this report, the current applications
being processed are shown by priority. (Essential /Advisable/
Desirable). Effort is made to show each discrete processing
operation within a major system
- 3
The subsequent section is an
1'
III
JI
analysis of each department's
future needs.
Finally,
'
the equipment configuration
for the central
data pro-
cessing center and for each
satellite user
department
is illustrated graphically.
The concept being
proposed
is multiprocessing, that is,
more than one
department
,
using the processing power of the computer
concurrently
'batch'
'
with other departments, and
not having to wait to
their requests for processing or information retrieval; ,
this concept is know as real -time communications processing.
4
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SECTION II
DEPARTMENTAL REQUESTS FOR NEW APPLICATIONS
The following section lists the applications
the City Department Directors would like to
implement if the equipment to do so were avail-
able. The requests have not been finalized and
are presented in general format and by title
only. The specifics and details would be com-
pleted during the systems analysis and design
phase of implementation.
The requests have not been prioritized and re-
present a "shopping list" approach.
The presentation of the requests is by depart-
ment.
- 28 -
' NEEDS ASSESSMENT
DEPARTMENT REQUESTS FOR ADDITIONAL INFORMATION SYSTEMS
' DEPARI"IENT: PARKS, BEACHES AND RECREATION - ADMINISTRATION
NEW APPLICATIONS
The P B & R Department has recommended the following
systems for implementation if a terminal oriented
system is installed:
1. Demographic research for program planning and development.
2. Budget preparation and ongoing accounting function.
3. Improved access to class registration data.
4. Sports league scheduling.
5. Facility reservations.
6. Tree trimming scheduling and tracking.
7. Park maintenance scheduling and tracking.
8. Vandalism tracking.
9. Equipment use and maintenance scheduling.
10. Leisure counseling.
11. Information and referral.
12. Mailing lists - label prints.
13. ,kiord processing.
14. Volunteer system and resource file.
15. Research on class participants; age, sex, interests,
location, etc.
16. Community event calendar.
17. Inventory.
awl:M
November 6, 1980
TO: GEORGE PAPPAS, FINANCE DIRECTOR
FROM: Parks, Beaches and Recreation Director
SUBJECT: COMPUTER APPLICATIONS AND ASSESSMENT
As requested, attached are two reports that outline possible computer
uses of this Department. The lists were developed in a 'brain storm'
manner and are ideas that will need much further discussion, refinement,
etc.
This Department is excited about the possibility of improving our
technical resources to aid in making our delivery of service more
sophisticated and efficient. Understandably, we don't know the total
capability of a systems approach and there are probably other areas that
are applicable to our operation. If there are any items that are unclear
or need further description, please give me a call.
N�
Attachments
- 30 -
L1
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DATE:
TO:
FROM:
SUBJECT
CITY OF NEWPORT BEACH
PARKS, BEACHES & RECREATION DEPARTMENT
November 6, 1980
P. B. & R. DIRECTOR, RONALD A. WHITLEY
Recreation Superintendent
COMPUTER SYSTEM APPLICATIONS
The Recreation Division of the P.B. & R. Department currently uses
the existing data processing system for a number of functions within
the Department. The primary use of the computer system is for class
and program registration; which includes rosters, student master lists,
class master loads and revenue reports. The existing data processing
system also assists us in the tracking of revenue produced in our
programs.
The new system which is currentrly under consideration by the Council
will allow us to maintain our present uses while expanding data processing
services to additional areas. In addition to maintaining existing services
the proposed system would allow immediate access to data via a video ter-
minal. This feature would improve our ability to respond to the publics'
questions and requests.
POSSIBLE APPLICATIONS OF NEW COMPUTER
1. Demographic research for program planning and development.
2. Budget preparation and ongoing accounting function.
3. Improved access to class registration data.
4. Sports league scheduling
5. Facility reservations
6. Tree trimming scheduling and tracking
7. Park maintenance scheduling and tracking
8. Vandalism tracking
9. Equipment use and maintenance scheduling
10. Leisure Counseling
- 31 -
-2-
11. Information and Referral
12. Mailing Lists - Label Prints
13. Word Processing
14. Volunteer System and Resource File
15. Research on Class Participants; age, sex, interests, location, etc.
16. Community Event Calendar
7. Inv�ry�o��
Jeffrey C. Kolin
/kar
32 -
NEEDS ASSESSMENT
DEPARTMENT REQUESTS FOR ADDITIONAL INFORMATION SYSTEMS
DEPARTMENT: PARKS, BEACHES AND RECREATION - PARKS
NEW APPLICATIONS
1. Street Tree Survey
2. Time Sheets
3. Parts Inventory
4 ; Sick Leave Analysis
5. Work Unit Check (employee output)
6. Cost for Maintaining Areas
- 33 -
November 6, 1980
TO: RON WHITLEY, DIRECTOR
FROM: Park Superintendent, Jack Brooks
SUBJECT: COMPUTER APPLICATIONS
Listed below is the requested information regarding possible computer
applications:
1. Street Tree Survey
a. address
b. kind of tree
c. condition
d. size
e. last trimmed
f. scheduled trimming
g. removal and replacement
2. Automotive Costs
a. labor
b. parts
c. repeat service for same problem
3. Time Sheets
a. area
b. has worked
c. production
e. task
4. Parts Inventory
a. irrigation
b. pesticides
c. equipment repair parts
d. fertilizer
e. tools
5. Sick Leave Analysis
6. Work Unit Check (employee output)
7. Cost for Maintaining Areas
- 3� -
1
NEEDS ASSESSMENT
DEPARTMENT REQUESTS FOR ADDITIONAL INFORMATION. SYSTEMS
' DEPARTMENT: GENERAL SERVICES
NEW APPLICATIONS
The General Services Department has recommended the
following systems for implementation if a terminal oriented
system is installed in the City.
1. Vehicle preventive maintenance schedule.
2. Current status of budget accounts.
3. Cost Center report similar to previous report
except with fewer cost center numbers.
4. Spare parts inventory control for automotive
parts room.
5. Personnel records.
6. Refuse vehicle routing.
7. Street, sidewalk, curb and gutter inspections.
8. Refuse inspections.
- 35 -
November 5, 1980
TO: FINANCE DIRECTOR
FROM: General Services Director
SUBJECT: COMPUTER REQUIREMENTS
Ted Kramp, Frank Holmberg and I met on November 3, 1980 to discuss the
current and future computer requirements for the General Services Depart-
ment. The computer services I am currently receiving are adequate con-
sidering the limited capabilities of the present computer. However some
possible applications that I can foresee, which would benefit the General
Services Department, if a system with terminals and /or printer were in-
stalled so I could have on -line access to the computer would be:
1. Vehicle preventive maintenance schedule.
2. Current status of budget accounts.
3. Cost center report similar to the previous report except with fewer
cost center numbers.
4. Spare parts inventory control for the automotive parts room.
5. Personnel records.
6. Refuse vehicle routing.
7. Street, sidewalk, curb and gutter inspections.
B. Refuse inspections.
Wade S. Beyeler
WSB /ib
S
NEEDS ASSESSMENT
DEPARTMENT REQUESTS FOR ADDITIONAL INFORMATION SYSTEMS
DEPARTMENT:
BUILDING
NEW APPLICATIONS
The Building Department has expressed interest in the
general areas of
a) Statistical Analysis
1 b) Record Keeping
c) Word Processing
The City of.Colorado Springs, Colorado, has a rather
unique system which completely computerizes the Building
Department functions. Newport Beach Building Director,
Ray Schuller, has indicated a strong interest in the
system for possible use at Newport Beach.
The Colorado Springs system is written in Fortran computer
i�
language and is compatible with the System 0. It is
j
possible that the system could be secured for no cost
j
or minimal cost on a city -to -city basis, this would,
'
however, have to be investigated.
1Word processing is available on the system for
approximately $4,000 - one time charge.
- 37 -
DATE: . November 5, 1980
CITY OF NEWPORT BEACH
BUILDING DEPARTPiENT -- MEMORANDUM
TO: George Pappas, Finance Director
FROM: Ray Schuller, Building Director I&ii 4A4__
SUBJECT: Computer Use by Building Dept.
The department's needs to use the Sperry Univac 90 -40 system 80
computer are both statistical and analytical.
1. Statistical Need:
Record Keeping -
The storage capability of the computer would permit storing
building permits, zoning requirements and other useful infor-
mation which can be retrieved rapidly and more accurately
than from filing cabinets.
Word Processing -
Repetitive typing could be eliminated when writing the same
type of letter to many people, type new ordinances, change
codes and do the annual budget.
For an example, the city of Colorado Springs has their Building Dept.
operations completely computerized. Via a telephone conversation with
their Building Official, Pete Tyree, I found out that their system was
set up by Dick Vogel of Data Management in Colorado Springs, Colorado
(303) 475 -2488 and it works as follows:
They have three terminals. One is for entry and used by a computer
clerk entering data on a daily basis and two inquiry terminals which
possess a dial -up system. Their program is set up to start when the
permit is issued. A Dek -10 computer is fed direct entry with Fortran
language, they use an address match -up file and record permit numbers,
date of issuance, what was done, when and what type of inspections
were done, keeps monthly records on permits, valuation, inspectors
daily output, contractor licensing files, budget information plus a
lot more management statistical data, has a capability to remind
inspectors when to re- inspect, gives permit expiration notices, issues
certificates of occupancy. The efficiency of this system is certainly
something to think about since its limit appears to be what the human
mind wants and something that I would like to pursue and adopt in
Newport Beach.
- 38 -
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Memo to George Pappas
November 5, 1980
Page 2
2. Analytical Need:
Checking plans with computer assistance should improve
accuracy and reduce time, especially since many calculations
proving the structural stability of a building are done by
computers. Since the city's system 80 computer is capable
of handling many languages including Fortran and cobalt
checking could be simplified. Unfortunately, there are many
programs which are expensive to buy and require a programmer
to place it in the computer so they can be used by the plan
check staff. Therefore, the analytical application is not
cost effective at this time, but should be kept in mind
for the future.
RS:lw
c: Bob Wynn
Ted Kramp
- 39 -
NEEDS ASSESSMENT
DEPARTMENT REQUESTS FOR ADDITIONAL INFORMATION SYSTEMS
DEPARTMENT: FINANCE
NEW APPLICATIONS
The Finance Department has recommended the following
systems for implementation if a terminal oriented
system is installed in the City:
1. Parking Citation Management System (PCM)
2. Real time access to business license information.
3. Real time access to utility billing information.
4. Budget preparation /calculation sub - system.
5. Current status of general ari3`specific accounts
in general accounting.
6. Automated, communications oriented purchasing warehouse
inventory.
7. On -line fixed assets available.
8. Automated purchase order processing and tracking.
-43-
NEEDS ASSESSMENT
DEPARTMENT REQUESTS FOR ADDITIONAL INFORMATION SYSTEMS
DEPARTMENT: PURCHASING
NEW APPLICATIONS
The Purchasing Agent has expressed interest in having
available the following:
Purchasing Office
I Master Vehicle Listing
by department, add delete and transfer
1 Capital Inventory Listing
by department, by like items
General Accounting
vendor list, add and delete
Vouncher work sheet
input
Check Proof Run.
input
Vendor Bid List
recall what vendor bid on what items
Listing of Co -op Contracts from County
Postage
daily and monthly summaries
Multilith
daily and monthly summaries
Purchase Orders types and printed by the computer
Warehouse
Gas and oil tickets entered daily by vehicle number
Stock
catalog
Annual inventory count sheets
Daily issue and receipt and special purchase
Automotive Parts Room
Print out of Stock
Annual Inventory, Daily Issue & Receipt and Special Purchase
1. i
TO: George Pappas, Director of Finance Date November 6, 1980
,l
FROM: Richard Darling, Purchasing Agent
SUBJECT: Computer Applications
In reference to your memo dated October 29, 1980, subject as above, the
following information is submitted:
Purchasing Office:
Warehouse
Master Vehicle Listing
By department
Add, delete and transfer
Capital Inventory Listing
By department
By like items
General Accounting
Vendor list
Add and delete
Voucher Work Sheet
Input
Check Proof Run
Input
Vendor Bid List
Recall what vendor bid on what item
Listing of Co -op Contracts from County
Postage
Daily and monthly summaries
Multilith
Daily and monthly summaries
Purchase Orders typed and printed by the computer
Gas and Oil tickets entered daily by vehicle number
Stock
Catalog
Annual inventory count sheets
Daily issue & receipt and special purchase
- 42 -
Computer Applications (cont):
Automotive Parts Room
' Print out of stock
Annual Inventory
' Daily issue & receipt
Special Purchase
II
(1
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- 43 -
NEEDS ASSESSMENT
DEPARTMENT REQUESTS FOR ADDITIONAL INFORMATION SYSTEMS
DEPARTMENT: CITY CLERK
NEW APPLICATIONS
ALPHANUMERIC INDEX FILING - Current Records
"
it - Inactive "
"
of - Storage /Retrieval
Microfilming - Records to be held indefinitely, etc.
�7
Irene Butler
Deputy City Clerk
11/7/80
- 44 -
NEEDS ASSESSMENT
DEPARTMENT REQUESTS FOR ADDITIONAL INFORMATION SYSTEMS
DEPARTMENT: FIRE
NEW APPLICATIONS
Real time access to building inspection records,
incident reports and training records.
Hose testing.
Hydrant maintenance
Daily manpower reports
r
-45-
NEWPORT BEACH FIRE DEPARTMENT
TO: GEORGE PAPPAS, FINANCE DIRECTOR
FROM: J. M. REED, FIRE CHIEF
SUBJECT: Data Processing
I
1
November 7, 1980 r
Last week we met with Ted Kramp, Data Processing Manager, to discuss the current
and future needs of the fire department's data processing programs. We now
have data processing programs for incident reports, fire inspection records,
individual training, payroll and automotive. These programs have become an
important management tool to evaluate the effectiveness of our operations and
to project future and long range planning.
The cooperation and assistance of Ted Kramp and other members of the data pro-
cessing staff in developing these programs and providing us with reports has
been outstanding.
If we are able to install the Sperry Univac 80 system as per our conversation,
it will improve our ability to quickly extract needed information and make the
data programs even more valuable. Also, we would be able to add hose testing,
hydrant maintenance and daily manpower reports to our existing programs. This
would simplify and provide a more accurate management program for this
department.
kk
J. M. REED
�) Fire Chief
-46-
1�
11
NEEDS ASSESSMENT
DEPARTMENT REQUESTS FOR ADDITIONAL INFORMATION SYSTEMS
DEPARTMENT: TRAFFIC ENGINEERING
NEW APPLICATIONS
Speed zoning studies
Traffic signal timing
Update traffic control device inventory
Traffic counts
Accident studies
Transportation model
- 47 -
DATE:
TO:
FROM:
SUBJECT
November 12, 1980
Finance Director
Traffic Engineer
Computer Uses and Needs
The Traffic Engineering Division of Public Works uses
the existing City computer and has many potential
uses for a computer with additional capacity and
an ancillary terminal. The Division utilizes the
current system for storing traffic volumes, storage
and retrieval of a recently completed traffic con-
trol device inventory, and the existing traffic acci-
dent analysis programs.
Transportation engineering utilizes considerable
amounts of raw data which can best be manipulated by
a computer. Also several common operations involve
complex formulae which require greater data storage
than the existing computer has; consequently this
work is done by consultants at the present time.
The following is a summary of work presently done
either by hand calculations or consultants which
an expanded computer system would allow staff to
do more expeditiously:
Type of Work Present Method '
Speed zoning studies Hand calculations, additional
work would be possible with new
facility.
Traffic signal timing Less sophisticated hand methods,
consultants for more complex work.
Update of Control Update information sent to data
Device Inventory processing with potential delays
and opportunities for error.
Traffic Counts The computer is used to store '
count data after it has been
calculated by hand. An expanded
system would speed the process
and allow additional data to be '
tabulated.
November 12, 1980
continued
' Type of Work
Accident Studies
I
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Transportation Model
Page 2
Present Method
Police Department system is
currently used. A remote
terminal would reduce turn
around time and increase
ability to make special selections.
Done by consultants due to man-
power and computer core constraints.
In summary. the Traffic Division would benefit in
terms of both flexibility and productivity by the
availability of a remote terminal connected to
an enlarged computer facility. The need for a
remote printer could best be judged after a trial
period of having a terminal.
Richard M Edmonston
Traffic Engineer
-49-
NEEDS ASSESSMENT
DEPARTMENT REQUESTS FOR ADDITIONAL INFORMATION SYSTEMS
DEPART ENT: LIBRARY
NEW APPLICATIONS
Monthly detail report - each cost center
Budget summary reports for varilus applications
Cost accounting system for each Library cost center
Payroll attendance report for each cost center
including information on cumulative.hours
of service each employee, anniversary,date,
vacation code, hourly rate, etc.
- 50 -
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CITE' OF NKWPOHT BEACH
MEMORANDUM: From Judith M. Clark, City Librarian
TO ..... Geor.ge..Pa ppas.,...F!rn.ance -- Director
SUBJECT: Automation Applications - Library
General
- - - -- ---November --- 10--......, 19.80...
It would be extremely helpful to our Department to have a monthly detail report
for each cost center, as well as a Budget Summary report for the following applica-
tions: Revenue Sharing, Building Excise Tax Fund, Capital Outlay /Improvements,
Donations and Contributions, Prior -Year Encumbrances.
Although the Capital Projects report lists vendor and price, items purchased
and cost centers are omitted.
Other current needs include a cost - accounting system for each library cost center
to coincide with the existing City's print -out; a cost - accounting system that will
encumber; cost - account all supplies, printing, Xerox paper, utilities, work performed
by other City Departments, rental of uniforms and outdoor mats.
A Payroll /Attendance report that would permit each cost center to prepare its own
payroll and would only require checking by the Administrative Office, and that would
include information on cumulative total of hours of service for each full -time and
part -time employee; status code re regular or part -time; and that would incorporate
anniversary date, vacation code, hourly rate,-vacation-.balance, sick leave balance,
comp. time; shift differential, etc. into one print -out.
Other applications pertaining strictly to our Department have been previously
addressed in the October 10, 1980 report from the Board of Library Trustees.
1
JMC:mt
Reply wanted ❑
Reply not neeeenary p y ...... ... ............ l /..! /..............
He.xs — 51
NEEDS ASSESSMENT
DEPARTMENT REQUESTS FOR ADDITIONAL INFORMATION SYSTEMS
DEPAR T P�EENT : YAg INE
NEW APPLICATIONS
A. :urine Safety Division
1.
emergency
incident
reports for quick reference.
2.
General
accounting
accessibility.
B. Tideland Administration
1. Pier permits.
2. Moor permits.
3. Parking lot accounting.
- 52 -
NEEDS ASSESSMENT
DEPARTMENT REQUESTS FOR ADDITIONAL INFORMATION SYSTEMS
DEPARTMENT: PERSONNEL DEPARTMENT
NEW APPLICATIONS
Liability Claims Data Program
Composite Employee Lost Time Program
Vehicular Accident Experience Report
City Agreements; Storage and Recall Program
Applicant Reporting System
Positions Filled and Vacant Report
Salary Ordinance Worksheet Report
Classification and Incumbent Report
EEO -4 Survey
DMV Report
Skills Rank Report
Retain: Department Report Payroll Hire Date, etc.
Dependent Report (include what--coverage on who)
Suggested change: Permanent payroll number assigned as hired
Activity numbers by Department and sub - activity
Needed: Class numbers for each classification and these would be set in
job family series - like Costa Mesa has now.
- 53 -
CITY OF NE W.PORT BMACH
I
1IEMOR,ANDUM: From Wayne Schwammel, Personnel Director ,
iYYi... Ted Kramp, Manager, EDP Services __ ______________ . 18........
SUBJECT: REQUEST FOR EDP APPLICATIONS
Attached herewith is a list of new applications which we feel will automate
the Personnel Administration and Safety and Insurance Administration functions ,
of the Personnel Department. 1
\ --
Reply wanted ❑ '
Reply not necessary 0 54 By .............. ............... .............. ..................... '
N �.m
NEEDS ASSESSMENT
DEPARTMENT REQUESTS FOR ADDITIONAL INFORMATION SYSTEMS
DEPARTMENT: PLANNING DEPARTMENT
NEW APPLICATIONS
1) Storage and Updating of Land Use Data Base
2) Demographic Data Base
3) Socio- economic Data Base
4) Legal Notification by Computer
5) Computer Assisted Community Surveying
6) Computer Graphics and Mapping
7) On -line Access to Data Base for Research in
Connection with Planning and Zoning Studies
- 53 -
CITY OF NEWPORT BEACH
PLANNING DEPARTMENT
November 14, 1980
TO: Finance Director
FROM: Planning Department
SUBJECT: Computer Applications
Attached is a list of the new computer applications that the
Planning Department considers as potential possibilities for
future implementation.
JDH /kk
- 56 -
NEEDS ASSESSMENT
DEPARTMENT REQUESTS FOR ADDITIONAL INFORMATION SYSTEMS
DEPARTMENT; POLICE
NEW APPLICATIONS
On -line management reports
Pattern Retrieval Information Correlation programs to
allow searches of crime, arrest, modus operandi,
vehicle and field maintenance files
Automate call cards for data regarding service effectiveness
for Management Information Systems
Automate Detective Division case assignments
- 57 -
CITY OF NEWPORT BEACH
POLICE DEPARTMENT
November 10, 1980
TO: Finance Director
FROM: Chief of Police
SUBJECT: COMPUTER APPLICATIONS
In response to your request, the following items are suggested applications
for the proposed computer acquisition. Due to the sensitivity of much of
this information, any inclusion of data must of course be safeguarded by
security methods to preclude unauthorized retrieval. With this caveat,
the following applications are suggested.
1. Conversion of all existing management reports into on -line status.
2. Develop existing Pattern Retrieval Information Correlation programs to
allow searches of files.
a. Crime
b. Arrest
c. Modus operandi
d. Vehicle
e. Field Interrogation cards
3. Automate call cards to provide Management Information Systems for
data regarding service effectiveness.
4. Automate Detective Division case assignments.
Since this report has been prepared in a relatively short time, other
applications may be anticipated.
If you have any further questions, please contact Lieutenant Jim Gardiner,
Ext. 660.
Charles R. Gross
Chief of Police
CRG:JMG:pc - 58 -
SECTION III
Configuration Charts
The following charts illustrate generally the
equipment configuration for Phase I, (the initial
phase) and the maximum configuration anticipated
for City requirements. The additional equipment
can be phased in when staff is able to implement
the various applications and utilize the equipment
efficiently.
' Phase I commences upon placing an order for the
System /80. It is important to note that there will
be no interruption of the current level of service
' to City Departments. Also, the P.C.M. System will
be implemented as part of Phase I. In addition,
the existing applications will be available to users
in an interactive environment. Access will be local
' (Data Processing Center) until such time as additional
terminals, lines, direct connect modules, etc. are
installed.
Phase I (see illustration) allows for two (2) local
users and one (1) remote user.
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-61-
ATTACHMENT 2
DATA PROCESSING SERVICES •
• OFFICE OF THE CITY MANAGER
CITY OFNEWPORT BEACH*APRII 1911
CITY OF NEWPORT BEACH
OFFICE OF THE CITY MANAGER
April 26, 1971
TO: MAYOR AND CITY COUNCIL
FROM: Acting City Manager
SUBJECT: DATA PROCESSING SERVICES
RECOPTENDATIONS :
That the City Council:
1) Identify the level of data processing services determined
to be satisfactory for the City (Page 11).
2) Determine the price level the City is able to pay for
these services (Page 11).
3) Instruct the staff to initiate action to acquire the
most efficient data processing system that meets the
criteria set by recommendations #1 and #2.
DISCUSSION:
For the past three years the City has leased an NCR 500 computer.
The system has provided the electronic processing of payroll, water billing,
business licenses, operating cost reports, police statistics, and some miscel-
laneous address and listing programs.
However, the lease on this equipment has expired, resulting in
a higher rental rate without an increase in systems capability. This increase
and the recent proposals for data processing services from banks and service
bureaus, precipitated the need for a systems requirement study and cost /benefit
comparison. On February 22, 1971, the Council, therefore, requested that
this systems requirement study be undertaken.
This study has been conducted in the following manner:
I. Analysis of the existing system
II. Determination of the system requirements
- 2 -
III. Establishment of an evaluation - criteria
IV. Design of alternative systems
V. Cost /benefit analysis of the data and.preparation of
final report.
I. Existing System
The City is now renting an NCR 500 computer with a small memory core
of 4,800 bytes. (A byte is the equivalent to a word of eight alphanumeric characters
stored in core. The size of core is measured in terms of bytes.) It is basically
a card -to -card based system. This means that computer operating time cannot
be based on machine running time, but must include all the sort, manual file
manipulation and follow -up time. The computer cannot store records or manipulate
large files; all this is done outside the machine. Card sorting must be done
manually on a card sorter. File updating is also done through manual operations.
Consequently, no matter how much machine time is available, the total running
time will always be dependent on the manual aspects of the program processing.
Based on this fact, the current programs are using 76% of the data
processing capability available. This leaves only 24% of the time remaining
for future programs.
The core (Central Processing Unit) of this machine cannot be expanded.
To increase the processing capability of the system, manually operated machines
or peripheral devices must be added. These devices would include another card
sorter, a faster printer and better key punches (one should be a key punch /veri --
fier). Another machine operator would also be required.
The present data processing staff includes a Systems and Data Proces-
sing Analyst, a Progranner- Analyst, and two Key -Punch Operators. Administrative
supervision is provided by the Finance Director.
- 3 -
II. Systems Requirements
In order to identify all the. City's requirements for data. processing,
interviews were held with every department official.to.discuss.his department's
particular needs. These discussions resulted in many requests; however, they
all varied as to urgency and priority. The following breakdown is a compila-
tion of all the systems needs identified. A full description of each of these
systems is in Appendix A.
These systems are the anticipated data processing requirements for
the next three to five year period. They have been evaluated and placed into
five priority groups: Essential; Advisable; Advantageous;. Feasible; and
Not Presently Feasible (in the next 3 -5 year period). The placing of these
systems was based on criteria consisting of legal requirements, costs, manage-
ment information and overall efficiency. These priority groupings are also
an indication of the level of service which can be provided through data pro-
cessing.
Priority 1 - Essential
to Processed
Payroll
Utility Billing
These two systems must continue to be done,.no matter
what else is accomplished. The water billing provides a vital
revenue source, and the payroll system fulfills the City's
contract with its employees to pay them for work accomplished.
Priority Z - Advisable
Data Processed
Business Licenses
Vehicle Operating Report
Police CII Report
Police Crime /Arrest Report
FBI Statistical Report
Cost Center Report
Uniform Transient Occupancy Tax
- 4 -
Manual
Personnel Time Report
Accounting Ledgers
It is advisable to automate or keep these systems on
data processing. Most of these programs are currently being
processed. To discontinue them would mean either abandoning
the service or returning to a manual system. Either way,
all the systems time already invested would be lost, besides
returning to more inefficient procedures. The two other
systems under this priority, Personnel Time Reports and
Accounting Ledgers, are currently excessive time - consuming
manual systems that should be automated, for they provide
continued current information on the personnel and fiscal
operations of the City. They cannot, however, fit
on the present automated system because of the limited size
of the computer's core.
Priority 3 - Advantageous
Manual
Recreation Activity Registration
Personnel Movement Report
Personnel Inventory
Building Activity Report
Tideland Use Fees
Detective Case Assignment
Recreation Report for School District
Traffic Accident Analysis
Friends of the Library
Not Presently Produced
Citation Accident Analysis
Water Quantity
Automating these systems would provide advantages to the
City, but it is not vital that they be automated at this time.
- 5 -
Most of these are manual systems which take excessive clerical
time to perform, but could be done relatively quickly on a comput-
er with magnetic storage capabilities, besides streamlining the
total operations.
Priority 4 - Feasible
Manual
Fixed Asset Inventory File
Pier Inspection
Street Inspection Report
Police Department Activity Report
Helicopter Activity Report
Officer Profile
Parking Enforcement
These programs can be put on the computer, but the need
for their automation is not critical. Department officials
feel the information and easy access would be beneficial, but
these are not major priority items to them.
Priority S - Not Presently Feasible
Manual
Land Inventory File
Library Circulation
Beach Activity Forecasts
Court Appearance Report
Not Presently Produced
Automated Book Catalogue
On -Line Warrants File
On -Line Stolen Property File
Building Inspection Work Load Standard
Traffic Engineering Analysis
Transportation Model
Plan Check for High Rise Buildings
These programs are meant for large computers that-can support
on -line programs (programs accessible in the computer at any time
without the operators having to load the program into the machine)
- 6 -
and perform sophisticated calculations. Many of these - could,
and probably will, end up on other organizations' special -
purpose computers on a contractual basis. For example, some-
day the Sheriff's on -line warrant system will.probably be
accessed by the Police Department through a rented terminal
located in the Police dispatch room.
III. Evaluation Criteria
There are two phases in the evaluation: first.to place the systems
in their proper priority grouping, and second to determine the costs-for alterna-
tive data processing systems.
The criteria for establishing the level of service.groupings included:
1) Legal requirements - _those requirements which have to
be fulfilled no matter what the circumstances.
2) Costs - the costs of the manual system compared to
automation and the possible release of clerical time
for other work.
3) Management information_- information provided that
could not efficiently be provided by a.manual system
but is valuable to management decision making.
4) Efficiency - reducing time and workload to streamline
operations.
The costing criteria were established for each type of data processing
technique considered. Sample costs for each alternative were gathered and com-
pared to each level of service described in Section .II. The costings..included
machine or processing expenses, personnel rates and benefits,-administrative
roverhead, conversion costs, and supplies. These costs will-be described in de-
tail in Section V.
- 7 -
IV. Alternative Systems and Costs
A. Current System. As noted before, the present NCR 500 system is
running at 760 of its potential capacity. With the remaining time.available,
possibly the Friends of the Library mailing lists and the.Building.Activity Re-
port could be put on the machine. These could be accommodated on the current
equipment without additional personnel or peripheral devices.
To increase the system to ultimate capacity, with an.additional opera-
for and other peripheral equipment, the system could possibly handle the Recre-
ation School Report, Tideland Use Fees and more police statistics.
B. Manual System. To return to a totally manual system.would..require
the data processing staff to be replaced by additional clerks in Finance and
probably Police. The manual processing of 650 payroll checks every two weeks and
17,000 water bills every two months is very inefficient and expensive process
providing no additional benefits such.as producing personnel reports, payroll
deduction registers, W -2 forms, and stop- water - service lists. .All the other re-
ports now being processed through data processing would either have to be abandoned
or assumed through additional clerical workload. The estimated.additional clerical
staff required would cost more than the present data processing.operations. For
example, since the time a manual payroll system was used, the-number of checks has
increased by 200 percent and have increased in complexity by that much again. At
least three additional clerks would be needed to adequately handle this.workload.
Assuming the present data processing staff is retained in clerical positions, the
total additional staff needed would equal the cost of the present computer and
would not provide any of the additional reports or services now available.
C. Service Bureau. A service bureau will perform the work of the City
on a cost -per- system basis. It will convert the City's programs or develop pro-
grams for a fee and then charge a rate for each run requested.. Every program
i change also would mean additional costs. A service bureau can provide.payroll
a
and utility billing and most, if not all,.the.systems in.Priority.2.in.the same
price range as the City's current system.
However, Service Bureaus do not allow.the City to gain equity.in its
programs. This means that when the City changes data processing-services, it
cannot take the programs with it. This will create.additional_conversion costs
sometime in the future. Every additional program will.add.proportionate costs
beyond current operational costs. Finally, to facilitate the cost-savings, the
- total data processing staff would have to be dismissed and the.liaison_ function
would have to be maintained by the current accounting staff.in the_Finance.Depart-
ment.
D. Bank.Services. Banks can provide Priority l.services, water bil-
ling and payroll, for eighty percent-of the current operating costs.... However,
to visualize a savings the total data processing staff would have.to be.released
and the liaison functions assumed by the.Finance.Department. Since this.service
has no capacity for growth, all of.the other systems now being.processed would
have to be abandoned. Also, no equity would be.gained by using the.bank systems
since the present data processing knowledge would not be.retained.in.the.City,
therefore, if the City Council ever decided to re -enter the data-processing
field, the City would have no claim on the bank's.programs. This-means that the
City again would be faced with the total education and conversion-costs. In
other words, all the City would be doing is.paying rent for.a.service and not
gaining any future equity or growth potential.
E. In -House Computer. There are several.small,..but fully- electronic
computers available on the market that are.capable.of.being.expanded into compat-
ible large, complex systems without future extensive conversion costs.. They are
within the same price range as the present system,-but are magnetic- storage (tape
I
or disks) oriented and are expandable to fulfill future requirements. This type
computer can handle the large files that.the current system cannot process.
- 9 -
In evaluating these computers, six hardware..houses . were.considered.
Several of these had government- oriented computers which could fill_the.City's
current needs and yet could be expanded to meet future requirements. .The con-
figurations include a core of 16,000 bytes, a card reader, a.printer,.and two
disk drives. This, coupled with faster key punch.machines,.would_provide a
machine which can provide Priorities 1 through 4 over the next three- five.years.
The same level of staff would have to be maintained. It must-be pointed out,
however, that although the computer capability is there, program development
and modifications will take time and that the full.running.of programs will
not occur immediately. However, since computer companies have some..pre- packaged
programs such as payroll /personnel, accounting ledgers and water-billing, the
conversion of these three major programs should be-minimal,-besides benefiting
the City with more efficient programs and much more accessible-information. It
would be anticipated that with minimal,-additional expense for more data -packs
and supplies, that all of Priorities 1, 2 and 3. could _be.run..on.the.computer.within
the next two to three operational years, without requiring.excessive_ overtime.
This size computer, when expanded as requirements develop, should be capable of
fulfilling the City's data processing requirements for-the next.five. years. At
that time a new analysis of the data processing system would have.to..be_ performed.
F. Time -Share with Another Government. (or Industry) _.. Another. alterna-
tive is to rent time from another government's computer which-is large enough to
process both systems. In instances where both agencies face the same data proces-
sing requirements, all of the development costs, modification costs and program
maintenance costs would be divided proportionately between both.entities.instead
of one government having to bear the total burden. At the outset, an.agreement
would have to be signed assuring the City that.Newport.Beach.has the-right to
duplicate all of the programs it uses, if the City decides to-later switch to
its own system. This would reduce or eliminate conversion costs -at that.time.
- 10 -
Except for having a computer within the City, this. -is the only.alterndtive that
provides an opportunity to build an equity for - future - systems.growth.. The ad-
vantage is that the City doesn't have to bear the total burden for that - equity.
With this option, a minimal data processing.,staff of_a.keypunch.oper-
ator and systems analyst /programmer would.be required.to..provide both-proper
liaison with the computer operations and help develop special- purpose.- programs
the City will require.
This type system should also be able to provide,.over_time,_all the
Priorities from 1 -4. After that, the City would have the option..of- retaining
a computer or time - sharing a larger - machine with even more capabilities
(such as on -line inquiries) for both governments, but again with only a portion
of the total cost.
Since the City would only be paying for those systems it would use
(similar to a service bureau) the initial machine rental would be half the
present computer costs, however the retention of staff pro- rates.the cost of
this operation to approximately two - thirds of the current operating.costs for
the current level of service. Additional conversion expenses depend.proportion-
ately on (1) the number of special changes the City would insist on.in.the pro-
grams available, and (2) the physical data conversions. However, these -costs
exist for all alternatives presented, except to retain.the.present equipment.
V. Cost /Benefit Analysis
Based on the foregoing discussions of the various.alternatives, there
are two factors to consider in comparing the systems: first,.the.level of
service to be provided; second, the amount of money the City is able to spend
on data processing.
Following is a graph comparing each of the data processing..alterna-
tives described and the associated costs for each level of.service. provided.
- 11 -
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- 12 -
A. Current system. The systems .presently.being.processed_on the
NCR 500 Machine include Priority 1 and most of 2 and.are.costed.on.the.actual
run time for the programs, assuming that nothing goes. wrong during - running.
The costs do not include any supervision .or.administrative.costs;.these are
in the overhead. The overhead costs also include:
1) File maintenance, or updating the file to keep.it.current.
2) Machine maintenance, time used to keep.the_ machines clean
and in running order.
3) Machine down -time, that time the machine is.out of.order.
4) Program development, time spent to renovate a. program, add/
delete program elements. or prepare a_new. system. for opera-
tion.
5) Additional supplies, such as special paper or file folders.
Overhead does not include space rental, utilities,.or.general City ad-
ministrative costs. The remaining time left to be programmed also.carries an over-
head cost to it. This is to show that the unused time costs money. .Although
the overhead is over 100% of the cost of operating time, most.systems.analysts
indicate this is reasonable to expect on a card -to -card system such.as the City
now has.
- 13 -
PRESENT SYSTEMS COSTS
Since the core of this machine cannot be expanded to increase the
capacity of this system to include Priority 3, peripheral equipment must be added.
This means the employment of another programmer /operator, and the purchase of
another sorter, a faster printer and better key punches. The total cost for these
additions would be $15,847 a year. Added to current costs, this would mean rais-
ing the costs from the present $72,000 to $88,000 with very little expansion in
systems capability.
B. Manual System. To return to a manual system would mean a decrease
in the present level of service, and an increase in price (assumed through additional
clerical costs) upwards to $80,000 or $90,000 for one year's operation.
C. Bank Services. Banks can provide utility billing and payroll, but little
or nothing else. There are no expansion capabilities, and no equity accrued. The
System
System
Total
Cost
Annual
Direct
Annual
Present System
Percentage
Costs
Overhead
Costs
Payroll System
9.3%
$ 4,038
$ 3,613
$ 7,651
Utilities Billing
46.5
20,275
18,067
38,342
Vehicle Cost Report
3.6
1,572
1,399
2,971
Police CII Reports
5.4
2,388
2,098
4086
FBI Reports
.1
47
39
86
Business License
1.9
863
738
1,601
Cost Center Report
8.4
3,690
3,264
6,954
Transient Tax List
.2
82
78
160
Misc. Runs
.6
282
233
515
Available Systems Time
24.0
0
9,324
9,324
TOTAL
100.0
$33,237
$381853
$72,090
Since the core of this machine cannot be expanded to increase the
capacity of this system to include Priority 3, peripheral equipment must be added.
This means the employment of another programmer /operator, and the purchase of
another sorter, a faster printer and better key punches. The total cost for these
additions would be $15,847 a year. Added to current costs, this would mean rais-
ing the costs from the present $72,000 to $88,000 with very little expansion in
systems capability.
B. Manual System. To return to a manual system would mean a decrease
in the present level of service, and an increase in price (assumed through additional
clerical costs) upwards to $80,000 or $90,000 for one year's operation.
C. Bank Services. Banks can provide utility billing and payroll, but little
or nothing else. There are no expansion capabilities, and no equity accrued. The
- 14 -
costs, however, are approximately eighty percent of the current.operations for
Priority 1, if the total Data Processing Section is dissolved.
D. Service Bureaus. Service Bureaus will provide.as many of the
systems as the City wants, each for a fee. They can provide, for approximately
the same price as the current operation, all the systems in Priorities 1 and 2.
However, after that point the cost per new system parallels the cost of expanding
the present system, and is not cost /effective. Again, to use a service bureau would
mean not accruing either a program library or in -house expertise for future
operations.
E. In -House Magnetic- Storage Computer. There are several computers
on the market which will fulfill the City's requirements for data processing.
The normal configuration of these computers is: a 16,000 byte core, a card
reader, medium -fast printer, a console typewriter, and two disk drives. The
machines considered are the smallest ones of a compatible series, thus allowing
the City to expand its data processing services, as needed, without additional
conversion costs. These machines, with additional disk packs, should provide
for Priorities 1 -4. An advantage to these machines is the availability of pack-
aged programs for water billing, payroll /personnel, and accounting, without addi-
tional costs. This means only low priority items would require special program-
ming, which can be accomplished through the year, as time permits.
Assuming all conversion occurs in -house during regular work hours,
there would be minimal conversion expense, just the delay in operating time during
the switch -over period. The computer and peripheral machine costs range from $24,000
to $26,000. Combined with personnel and supplies expenses, the total data proces-
sing operations would run from $74,000 to $76,000. This system,. of course, offers
more flexibility than those previously discussed, and the opportunity to expand
services later.
- ls -
F. Time -Share with Another Government. Time- sharing.with._another
government means that the City only pays for the proportion-of time and supplies
it uses, not the total machine rental. Since many of the systems requirements
would be similar for the two organizations, many programs run and development
costs would be split between the two jurisdictions, thus reducing the City's
costs. With this arrangement, time - sharing can be almost as flexible as having
a computer in- house. It is only two- thirds of the current costs to run, and
allows an equity build -up in program libraries and expertise. .The.costs for a
year's service to provide already existing programs for-all of .Priorities 1 and
2 is approximately $25,000. The only two programs.not.included_in that cost
are police statistics and the Vehicle Operating Report. They-are presently pro-
grammed for the NCR 500. To convert these programs to be used on.a time- shared
system would cost an additional $5,000. The total operating costs would be approxi-
mately $30,000. The City would have to retain a systems analyst /programmer,
and a key punch operator. Total systems cost would be between $54,000 and
$59,000 a year.
The estimates for a time- shared system were based,on.sharing a system
with another local government or possibly two. Only at this-level can.adequate
management control be maintained. To time -share with a large government would
mean additional costs similar to using a service bureau. There-are also increased
liabilities incurred since the staff would not.be able to maintain management
control over the City's systems. This includes not being able to.set systems
priorities, guarantee adequate response time to departmental requests, and insure
program integrity.
If the City decides to either time -share or lease.another computer,
the future costs for a large enough computer to handle the total data processing
requirements of the City would probably run from $66,000 to $80,000. This is
- 16 -
for a 40,000 byte core storage and the associated peripheral.devices...It can be
anticipated that our systems requirements will expand to the.point. that.the City
will require this size computer in the next 5 -10 year period. This cost does not
include personnel and supplies.
If either a government - shared system or an in- house, computer is
selected, a re- evaluation of systems requirements should.be- conducted when the
items under Priority 5 are being considered for automation.
SUMMARY:
In summary, the alternatives appear to be:
* If only water billing and payroll are desired, with no
future expansion capability, bank services should be
used.
* If only water billing and payroll are.desired.now,.with
limited expansion capabilities later, a service.bureau
is cost effective.
* If a full level of service up through.Priority 4 is de-
sired, either an in -house magnetic- storage computer
should be leased or an agreement should be enacted to
time -share with another local government computer facility.
Either of these choices provides full service flexibility
at reasonable cost levels.
PHILIP V. o.
PFB /JLK:pg
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R. H
THE
INTERACTIVE
SOLUTION
Consider the benefits of interactive
processing: more work gets done
more quickly, accurately, efficiently
and profitably by more people in more
departments, from accounting to
engineering.
Then look again at the reasons why
you've delayed going interactive: the
question of what happens to existing
applications, the possible need for
extensive departmental training. the
need for additional programmers. the
necessity for high reliability in
hardware and software, the worry
about production disruption during
conversion ...
Now you can get the benefits —and
forget those problems.
The SPERRY UNIVAC System 80
interactive computer system is the
culmination of all our research and
experience in the interactive field.
is built upon tested and proven
hardware and software. It includes
ease -of -use and ease -of- programming
features that make it the ideal
interactive system for people who are
not computer experts. It has power
for today, and power for tomorrow.
With the SPERRY UNIVAC System 80
we have virtually eliminated the
problems of going interactive, while
retaining the benefits. It is an interactive
system that really works for you.
We'd like to tell you why —and how.
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PRACTICAL
Most computer systems on the market
today offer some interactive
Processing, but they require you to
sacrifice other vital functions to
achieve it. Not so with the System 80.
First, there are your current
applications. With the System 80 they
can be handled immediately, and even
more efficiently than they were before.
The powerful operating system features
of the SPERRY UNIVAC System 80
account for that. Multiprogramming,
full input /output spooling, fully
automatic job scheduling and
initiation, automatic main storage
management and a comprehensive
and efficient data management system
actually enhance your current
production without the need for
redesign.
In fact, most people in your
organization who prepare computer
input and depend on computer output
may never notice the change— except
to realize the benefits.
Second, you'll find that the SPERRY
UNIVAC System 80 makes it easy for
you to place your existing data at the
fingertips of those who need it. Then
you can forget the need to print lengthy
file dumps that are infrequently used.
And you can eliminate the time your
people waste sifting through piles of
computer printouts looking for
information. Your people can get the
precise information they need —and
only what they need —in seconds
instead of hours.
Experience has proven that you can get
these initial benefits in only a few
days. There are no programs to write;
all the required software exists already.
And no extensive training is needed:
your people can master our simple
English - language workstation
commands in a few hours. There's
no need to restructure or redesign
your data files — simply describe
your existing files to the system and
away you go.
Third, once you're interactive, you'll
want to keep your data current and
process input as it becomes available.
With the System 80, each department
can enter its own transactions directly,
without the need to batch it for periodic
computer runs.
All this is made possible by the
powerful Information Management
System (IMS) of the SPERRY UNIVAC
System 80, which has simplified
"going interactive'' for many Sperry
Univac customers in the past. It can do
the same for you.
Your current programmers can
implement interactive applications
using IMS with very little training —
primarily because they continue to
program with familiar languages, and
without the need to learn
communications.
In fact, IMS makes it easier to program
interactive applications than
conventional batch programs. The
system does more, and you do less.
Workstation management, input
message retrieval and validation,
workstation screen formatting,
workstation output display, data file
management, disk input /output
processing, logical record formation,
data security, data protection and
error recovery are only a few of the
many functions designed into IMS.
So your programmers are free to
concentrate on the application, dealing
only with the individual messages
and records that are automatically
delivered to the program.
Going interactive with the System 80
is simple, and it can proceed at a pace
that suits your needs. Unlike many
other systems, the System 80 does not
require you to abandon your current
applications. You'll be in control all
the way, in a schedule of easy phases.
EASY
TO USE
Everyone who comes in contact with
the SPERRY UNIVAC System 80—
including clerks, managers, workstation
users, computer operators and
programmers —will find that it is
exceptionally easy to use.
In fact, the System 80 is specifically
oriented toward people who don't
understand computers, and don't really
have the time or need to understand
them. That not only makes q easy to
use, it also means lower training costs
and greater productivity.
Take workstation users, for example.
They "talk'' to the System 80 in simple
English language commands. If they
want to display a record in the master
file, they simply key the word
''DISPLAY.'' If they want to change
a record, they enter 'CHANGE.''
Comprehensive workstation menu
and prompting facilities greatly simpllfy
workstation operations. 'HELP''
commands can also be used to further
explain any errors or options.
Naturally, your data processing people
will also find that the System 80 is easy
to use. Programmers can enter and
modify source statements, compile
and execute programs, test and debug
from their own workstations.
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What's more: your programmers won't
have to learn any new languages.
COBOL RPG II, FORTRAN IV and
BASIC on the System 80 are all based
on industry standards and are highly
compatible with your current
languages.
Any processing to be done centrally
through the data processing
department can be submitted by the
computer operator through the CRT
console. All the functions available to
workstation users are also available
to the operator, including menus,
prompting, 'HELP'' commands
and so on.
Jobs can be submitted from
workstations, the operator's console,
diskette, disk files and punched
cards. Once a job is submitted, its
management through the system is
completely automatic. Job initiation,
resource allocation and sharing,
multiprogramming and spooling are
all handled by the system. Operator
intervention is required only for
exceptional conditions and for
attending to the peripherals.
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PROVEN
Everything we have dons, to bring
interactive processing to maturity is
embodied in the SPERRY UNIVAC
System 80. It is the culmination of
research and experience that began
in the early 1970's.
Chief among your assurances for
success in using the System 80 is its
tested: proven and perfected operating
system. OS /3. This operating system
has demonstrated its power and
functionality In thousands of customer
installations around the world, and
has been continuously refined and
enhanced since 1974.
OS /3 has proven i'self versatile and
effective in serving the needs of
customers in virtually every major
industry segment, including:
a Banking
n Communications
a Construction
a Distribution
a Education
o Energy
* Engineering
n Government
c Insurance
* Labor
o Law
Lodging
c Manufacturing
• Medicine
• Publishing
• Transportation
• Utilities
• And many more
Most of the customers represented
In this list have already entered the
world of interactive processing with
OS /3 —and they have done so
successfully. OS /3 Is designed for
such interactive online applications as:
• file inquiry and updating
• transaction processing
• problem solving
• program development
• library and file editing
• data ontry and collection
Those functions have not been added
on They have always been a part
of OS /3.
All this means that you can have
confidence in the S?ERRY UNIVAC
System 80 and its OS /3 operating
system: it's a hardware and software
combination that assures you of
success.
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COMPACT AND
COMPREHENSIVE
Interactive power with the System 80,
And the Syste
80 is eminently
you will find, comes in a compact
people-oriented.
Each part is huma
package. And an attractive one, as well.
engineered to
minimize movement,
Consoles, cabinets, workstations —all
distraction and
fatigue. The idea is
the physical components of the
bring people closer
to the compute
System 80 —are designed to fit
so that the cornputer
can do more
tastefully into any office decor,
for people, moi
a easily.
without control panels and flashing
Peripherals, to
, share the same
lights. They require minimum space
human - engine
ring and cosmetic
and few, if any, environmental or
attributes. The
fit any configurati
structural considerations.
to make a total
unity.
Compact, com
rehensive, the
System 80 is d
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POWERFUL
Not only is the SPERRY UNIVAC
System 80 versatile, easy to use and
proven, it is also powerful — powerful
enough to handle all your present and
future needs.
Separate microprocessors. high -speed
instruction execution and
emitter - coupled -logic circuit design
provide more computing power than
you'll probably ever need.
The 400 - nanosecond (4 bytes) main
storage cycle time and 6 megabyte
total data rate ensure that data can be
moved around your System 80 to where
it's needed almost instantaneously.
Main storage in the System 80 begins
at 262,144 bytes and can be extended
up to one million bytes. Disk storage
begins at 118 million bytes and can be
expanded up to nearly one billion
bytes. So you have capacity for
today —and for the future.
Through the economical and flexible
display workstations, the power of
your System 80 can be extended to all
the people in your organization who
need it, whether they're across the
hall, across the street, across town or
across the country.
A minimum system includes 262,144
bytes of main storage, 118 million
bytes of disk storage, a single diskette
drive, an operator's console/
workstation and a printer. Expansion
possibilities are almost unlimited.
And as your system expands, so does
the efficiency with which you do more
work — without disruption to the work
you're already doing. In most cases,
there's no need to swap equipment.
Expansion is typically accomplished
by simple additions to your System 80
configuration. And without the need to
change programs or applications.
The SPERRY UNIVAC System 80 is
designed with the computing power,
data storage, technology and growth
potential needed to satisfy all your
data processing needs for many
years to come.
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RELIABLE
A prime requirement for any interactive
computer system is exceptional
reliability. The SPERRY UNIVAC
System 80 achieves it
Basic reliability is built -in through
up -to -date techno'ogy. Our highly
advanced emitter - coupled -logic
circuit design and microprocessor
architecture are just two examples.
But we don't stop there. Even the most
advanced technology cannot eliminate
the possibility of failures, so we've
designed the System 80 to minimize
their impact.
To begin with, we try to anticipate
and avoid possible failures by
monitoring your system through
maintenance logs which are used by
Sperry Univac Customer Engineers.
This allows weakening components
to be identified and corrective action
taken, usually before a failure can
occur.
Further.. our power -on confidence
tests check out the processor complex
automatically at system start -up to
assure operability before production
begins. During operation, input/output
device and main storage errors are
detected and operations retried
automatically. In most cases. these
errors are corrected automatically
without interruption to your processing.
Extensive diagnostic routines enable
Sperry Univac Customer Engineers to
pinpoint quickly and efficiently the
causes of more serious failures that
can't be automatically corrected.
Usually, while your production
processing continues,
And by isolating the failure to the
lowest " plugabV' component, quick
component replacement by our
Customer Engineer gets your system
up and running in a hurry.
The System 80 even gives you
protection against many human
errors. Extensive validation of
command and input data, protection
of data against erroneous updating
or modification and automatic data
recovery facilities are just a few
examples of the built -in safeguards.
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EASY
TRANSITION
To get from your present system to the
interactive SPERRY UNIVAC System
80 is both easy and inexpensive.
To begin with, you're not faced with
the need to rewrite or redesign your
current applications for the System 80.
Your first step can be to move your
current work, virtually as is. to the
System 80. Industry standard
programming languages and
traditional file structures make the
move quite simple. More sophisticated
techniques are also available foryour
optional use as your needs grow.
Additionally, extensive compatibility
features and transition aids further
simplify the change. For example, a
number of IBM System /3 compatibility
features (such as RPG II, disk data
management, Sort, and OCL) reduce
the transition effort essentially to
program recompilation and file
copying.
Transition from a SPERRY UNIVAC
9000 series computer system (such
as the 9200, 9300, 9400 and 9480) is
simplified through a high degree of
built -in system compatibility and a
comprehensive set of translation aids.
Language and file translators are
available for many Honeywell systems.
These reduce the need for manual
changes and minimize the
transition effort.
But perhaps the main assurance we
offer toward your successful transition
is our past experience with proven
techniques. Converting installations
to the benefits of OS /3 has been a
specialty of ours for many years. We'd
like to bring the benefits to you, as well.
THE
INTERACTIVE SYSTEM
YOU'VE BEEN
WAITING FOR
If you've been thinking about going
interactive, there's no need to wait
any longer.
The SPERRY UNIVAC System 80 lets
you get the benefits of interactive
processing, and forget the problems.
Ease of transition, ease of use, ease
of programming, high reliability and
exceptional power make the System 80
your system of choice for the
interactive mode.
The System 80 is the culmination of
all our experience in the field of
interactive processing. It is tested,
proven, perfected, and ready to go to
work for you now.
Behind the System 80 stands the
experience and expertise of our
worldwide organization, ready to
provide the education, maintenance
and support services necessary to
ensure your success in going on-line—
and to start the benefits flowing
immediately.
Your Sperry Univac representative is
ready to tell you more, at your
convenience.