HomeMy WebLinkAboutC-2260(A) - Engineering Services, Mariners Mile Parking LotCITY OF NEWPORT BEACH
OFFICE OF THE CITY CLERK
(714) 640 -2251
DATE June 8 y 1981
TO: FINANCE DIRECTOR
FROM: City Clerk
SUBJECT: Contract No. 2260A
Description of Contract Construction of Mariners Mile parking
Iot, Access Road, and Drainage Facilities
Effective date of Contract alve%th
Authorized by Resolution No. 10044 r adopted on fib, 26. 19p1
Contract with Robert Bein, William Frost & Associates
Adress 1401 Quail Str.
Newport Beach, CA 92660
Amount of Contract$ 21,900
WANDA E. ANDERSEN
City Clerk
City flail • 3300 Newport Boulevard, Newport Beach, California 92663
5 -81
Attached is signori copy of subjact contract for transmittal.
to tkc contractor.
Contractor: n6soc.
......... .......
.... .... . ......
Effective Date:
Renolution, No.
Attuchmont
cc: Finance DoparVmont
City 11;111 Bonkyrd, Mivlwri Beach, ("aliGnAA 92W3
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OFFICE OF THE CITY CLERK
(714) 640-2251
Date June 3 1981
'.L'O:
Public Works"Departwent
FROM:
City Clerk
SUBJECT:
Contract
No.
Project
Tlilo P, rl',
......... . .... ...... __j
RoW,
Attached is signori copy of subjact contract for transmittal.
to tkc contractor.
Contractor: n6soc.
......... .......
.... .... . ......
Effective Date:
Renolution, No.
Attuchmont
cc: Finance DoparVmont
City 11;111 Bonkyrd, Mivlwri Beach, ("aliGnAA 92W3
AGREEMENT
FOR ENGINEERING SERVICES
FOR THE CONSTRUCTION OF MARINERS MILE PARKING LOT,
ACCESS ROAD, AND DRAINAGE FACILITIES
THIS AGREEMENT is made and entered into this 8th day of
June 1981, by and between the CITY OF NEWPORT BEACH, a municipal
corporation and charter city, hereinafter referred to as "CITY," and the firm
of ROBERT BEIN, WILLIAM FROST & ASSOCIATES, hereinafter referred to as
"ENGINEER."
THIS AGREEMENT is made and entered into with reference to the
following:
A. CITY proposes to construct improvements at its proposed
Mariners Mile municipal parking lot and the proposed access
road leading to the parking lot from Tustin Avenue; and to
reconstruct drainage facilities on adjacent private property
located between the proposed parking lot and the Coast Highway.
B. CITY has determined that ENGINEER is well qualified to perform
engineering services to design said improvements.
C. CITY has invited ENGINEER to submit a proposal to perform said
engineering services.
D. ENGINEER has submitted a proposal to perform said engineering
services.
E. CITY desires to accept said proposal.
NOW, THEREFORE, in consideration of the foregoing, CITY and
ENGINEER hereto agree as follows:
I. SERVICES TO BE PERFORMED BY ENGINEER
ENGINEER hereby agrees to perform the
1. Prepare a boundary and topographi
parking lot and access road.
2. Analyze the merits of varying the
wall versus the merits of grading
retaining wall adjacent to Ensign
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following services:
survey for the
height of the retaining
the bluff above the
View Park.
3. Prepare detailed plans, quantity and cost estimates, and
technical specifications for the improvement project.
4. Prepare underground utilities information required to
construct the project.
II. SERVICES TO BE PROVIDED BY CITY
CITY hereby agrees to provide the following services:
1. Provide all soils data, pavement design values, and
pavement sections.
2. Provide up -to -date title reports on parcels of land where
construction will take place.
3. Provide general geometric requirements for the parking
facilities.
4. Determine location of the access road intersection with
Tustin Avenue.
5. Secure permits from all public agencies having jurisdic-
tion of the project.
6. Prepare and process any required environmental documents.
7. Provide all rights -of -way, easements, and rights of entry
required to construct the improvements.
8. Provide all available records of existing improvements,
hydrology and runoff calculations, and existing under-
' ground utilities in the project area which would affect
the design of the improvements.
9. Provide standard mylar plan sheets at no cost to ENGINEER.
10. Reproduce bidding sets of plans and specifications; ad-
minister the construction contract, provide construction
staking and construction inspection.
III. SCOPE OF WORK AND PROJECT DESIGN CRITERIA
A. Scope of Work
PHASE I. This phase shall include preparation of a field
survey boundary and topographic map of the site at a scale
of 1" = 20'. Map shall show all easements of record,
property and right -of -way lines, and existing utility lines
and facilities on the site.
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PHASE II. This phase shall include preparation of a con-
ceptual layout for the parking facilities, including parking
along the access road from Tustin Avenue. Said layout shall
be submitted to the CITY staff for review.
PHASE III. This phase shall include preparation of an
analysis comparing various retaining wall heights versus
the degree of slope grading required in the areas adjacent
to the bluffs southwest of Ensign View Park. Said analysis
shall be submitted to the CITY staff for review.
PHASE IV. This phase shall include a hydrology study of
the tributary areas and a hydraulic analysis of modifica-
tions required to existing drainage structures, including
drainage structures adjacent to Coast Highway within the
Art Center parking lot located between the proposed
parking lot and the Coast Highway.
PHASE V. This shall include the preparation of land-
scaping and irrigation plans and lighting plans for the
proposed parking lot.
PHASE VI. This phase shall include the design and prepa-
ration of construction plans, special provisions, bid pro-
posal forms, and cost estimates for the various construction
items including:
a. Approximately 60,000 square feet of asphalt concrete
pavement included in the new parking lot; new access
road from Tustin Avenue; rebuilding portions of existing
Art Center parking lot; and other appurtenant items
of work.
b. Approximately 450 linear feet of retaining wall as
described in Phase III above.
c. Any additional field survey work required to verify exis-
ting elevations at join points with proposed facilities.
B. Project Design Criteria
1. Construction plans for all improvements shall be pre-
, pared in accordance with the standard requirements of
the City of Newport Beach. Plan view scale shall be
1" = 20'. Where profiles are required, they shall be
drawn at a scale of 1" = 2' vertical.
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2. Any work relating to soils engineering, foundation
engineering, geological surveys or reports, soil in-
vestigations, construction inspection, soil testings,
compaction certification, or parking metering will be
provided by CITY and is specifically excluded from the
engineering and surveying services to be provided by
ENGINEER. ENGINEER will work closely with the soil
engineering firm retained by CITY to assure coordina-
tion of this phase of the project.
3. ENGINEER makes no representation concerning the cost
estimates made in connection with the plans, specifica-
tions or drawings other than that all cost figures are
estimates only and ENGINEER cannot be responsible for
fluctuations in cost.
IV. FEE SCHEDULE AND PAYMENT
A. In consideration of the performance of the above - described
engineering services, CITY agrees to pay to ENGINEER an
amount based on two and six - tenths the direct hourly wages
of the staff member employed on the work, with the maximum
fee for the phases of work and approximate completion
dates as outlined below; plus any blueprinting costs,
filing fees, checking fees, or other related costs author-
ized in advance by CITY.
PHASE I - Preparation of Field Survey,
Boundary and Topographic May
(Estimated Completion Date - -3 weeks)
$ 6,500
PHASE II - Preparation of Conceptual Layout
for Parking Facilities
(Estimated Completion Date - -5 weeks)
1,100
PHASE III - Preparation of Retaining Wall -
Slope Grading Analysis
(Estimated Completion Date - -6 weeks)
1,200
PHASE IV - Preparation of Hydrology Study
and Hydraulic Analysis
(Estimated Completion Date - -7 weeks)
1,200
PHASE V - Preparation of Landscape,
Irrigation and Lighting Plans
(Estimated Completion Date - -9 weeks) 2,400
N
PHASE VI - Preparation of Construction Plans,
Special Provisions and Cost Esti-
mates for New Parking Facility and
Retaining Wall
(Estimated Completion Date - -12 weeks) 9,500
TOTAL $21,900
Estimated completion dates are shown in weeks following
CITY's authorization to commence work on the project.
CITY review time must be added to the times shown above.
Any additional work authorized by CITY such as legal de-
scriptions, sketches, plan revisions due to project concept
changes or additions, design of offsite facilities not
listed above, construction staking, or redesign of conflict-
ing portions of any utility system shall be paid for on a
per diem basis in accordance with the following hourly rate
schedule:
Professional Consultation $ 60.00 per hour
Registered Engineer $ 45.00 per hour
Engineering, Design Calculations
and Supervision $ 35.00 per hour
Drafting $ 25.00 per hour
Technician $ 15.00 per hour
Field Survey Crew (3 -man) $110.00 per hour
Consultation in Connection with
Litigation and Appearance
Before Courts and /or Commissions $125.00 per hour
These hourly rates will be subject to a 10% increase each
ensuing January 1, beginning January 1, 1982, until com-
pletion of the project. Should CITY authorize work at
overtime rates, the rates set forth above will be increased
to one and one -half times the amount shown.
B. The contract amount shall be paid to ENGINEER as follows:
1. Monthly partial payments shall be based on the amount
earned each month as determined by the fee schedules
set forth above;
2. The sum of the monthly partial payments shall not ex-
ceed 90 percent of the maximum fee;
3. Balance of the total amount earned is to be paid upon
completion of the engineering services.
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V. PROJECT SCOPE REVISIONS
The scope of the project may be changed, and the maximum fee
revised, upon prior written approval of CITY, if the increase
in the maximum fee does not exceed ten percent of that fee.
If revisions to the scope of the project would result in an
increase in the maximum fee in excess of ten percent of the fee
as presently constituted, an amendment providing for such re-
visions shall be processed and executed by the parties in the
same manner as this Agreement.
VI. OWNERSHIP OF PROJECT DOCUMENTS
Ownership of project documents, original drawings, reports,
notes, maps, and other documents shall become the property of
the CITY and may be reproduced and utilized when deemed appro-
priate by CITY.
VII. RIGHT OF TERMINATION
CITY reserves the right to terminate this Agreement at any time
by giving ENGINEER seven (7) days' prior written notice. Notice
shall be deemed to have been given when deposited in the
U. S. Mail, postage prepaid and addressed to ENGINEER's business
office at 1401 Quail Street, Newport Beach, California 92663.
In the event of termination by CITY due to errors, omissions
or negligence of ENGINEER, CITY shall be relieved of any ob-
ligation to compensate ENGINEER for that portion of the work
affected by such errors, omissions, or negligence. If this
Agreement is terminated for reasons unrelated to the errors,
omissions, or negligence of ENGINEER, CITY agrees to compensate
ENGINEER for the actual services performed up to the effective
date of the notice of termination, and on the basis of the fee
schedules contained herein.
VIII. INDEMNITY
CITY will require that any contractor or subcontractors per-
forming work in connection with the drawings and specifications
produced pursuant to this Agreement to hold harmless, idemnify
and to defend CITY and ENGINEER, their consultants, and their
officers, agents and /or employees from any and all liability,
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claims, losses, damages, judgments, or awards, arising out of
or alleged to arise out of the contractors' or subcontractors'
negligence in performance of the work described in the construc-
tion contract documents, that such duty to indemnify and defend
does not extend to liability that may be the result of the sole
negligence of CITY, ENGINEER, or their consultants, officers,
agents or employees.
IX. ENGINEER TO INDEMNIFY
ENGINEER shall hold harmless, indemnify, and defend CITY,
and its officers, agents, consultants or employees from any
damage or liability arising from, or alleged to arise from,
any error, omission, or negligence in ENGINEER's performance
of the work and services required by this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement
on the date first above written.
ATTEST:
City Clerk
CITY OF NEWPORT BEACH,
a Municipal Corporation
BY
yo
ROBERT REIN, WILLIA_M.SiZ ,JAOSOCIATES
APPROVED
L�eCity Attorney J0001
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'.June 4, 1961
TO: CITY CLERK
FROM: Public Works Department
SUBJECT: AGREEMENTS FOR THE CONSTRUCTION OF MARINERS MILE
PARKING LOT, ACCESS ROAD, AND DRAINAGE FACILITIES
Attached are three copies of subject agreements.
Please have executed on behalf of the City, retain
your copy and return the remaining copies to
this department.
f
Kenneth
L. Perry
Project
Engineer
KLP:em
Att.
tom.:
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May 26, 1981
Subject: Engineering Services Agreement for Proposed Mariners Mile Parking
Lot and Access Road
Page 2
Professional Consultation (Principal) $ 60.00 per hour
Registered Engineer $ 45.00 per hour
Engineering, Design Calculations and Supervision $ 35.00 per hour
Drafting $ 25.00 per hour
Technician $ 15.00 per hour
Field Survey Crew (3 -Man) $110.00 per hour
Consultation in Connection with Litigation and
Appearance Before Courts and /or Commissions $125.00 per hour
In addition to the work to be performed by the Consultant, the follow-
ing work will be the City's responsibility:
1. Geometric layout of the parking spaces in the parking lot.
2. Provision of soils engineering information.
(This work will be retained separately.)
3. Obtain all permits needed.
4. Prepare and process environmental documentation.
5. Obtain all right -of -way needed.
6. Administer construction contract.
7. Provide construction inspection and surveys.
Construction of the project will be scheduled in the 1981 -82 fiscal
year, thus the budget appropriation will be carried over. Because of right -
of -way and retaining wall costs, an increase in the current appropriation
will be needed. A revised appropriation will be submitted for consideration
with the 1981 -82 capital projects budget.
Z,/J t, / 6J, )zvz
Benjamin B. Nolan
Public Works Director
Att.
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TO: CITY COUNCIL
FROM: Public Works Department
May 26, 1981
CITY COUNCIS, AGENDA
ITEM NO.
SUBJECT: ENGINEERING SERVICES AGREEMENT FOR PROPOSED MARINERS MILE PARKING
LOT AND ACCESS ROAD
RECOMMENDATION:
Adopt a resolution approving an engineering services agreement
with Robert Bein, William Frost & Associates; and authorizing the
the Mayor and the City Clerk to execute the agreement.
DISCUSSION:
Included in the 1980 -81 budget is an appropriation of $230,000 from
the General Fund to construct the Mariners Mile Parking Lot and access road.
The parking lot will contain approximately 115 spaces; and is located at the
foot of the bluff below Ensign View Park. An access road will run easterly
from Tustin Avenue to the parking lot. The location of the project is shown
on the attached sketch.
A proposal has been received from the consulting engineering firm
of Robert Bein, William Frost & Associates for design of the project and prep-
aration of the plans and specifications. The following services are included
in the Consultant's work:
1. Preparation of a boundary and topographic survey for the site.
2. Preparation of a comparison analysis of varying retaining wall
heights versus varying degrees of slope grading for the bluff
area adjacent to Ensign View Park.
3. Preparation of hydrology study and hydraulic (drainage)
analysis.
4. Design of lighting, irrigation, and landscaping.
5. Preparation of construction plans, specifications, and final
cost estimate for the parking lot and for the access road and
retaining wall.
Compensation for the work will be based on the Consultant's stan-
dard hourly rates, with a specified maximum fee of $21,900. Comparison of
the fee with the scope of work to be performed and the currently estimated
construction cost of $235,000 indicates that the fee is reasonable. Listed
below for information are the applicable standard hourly rates:
0
RESOLUTION NO. fi ()4,4 4
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF NEWPORT BEACH AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AN ENGINEERING SERVICES
AGREEMENT BETWEEN THE CITY OF NEWPORT BEACH
AND ROBERT BEIN, WILLIAM FROST & ASSOCIATES IN
CONNECTION WITH THE MARINERS MILE PARKING LOT
AND ACCESS ROAD
WHEREAS, there has been presented to the City Council
of the City of Newport Beach a certain Engineering Services
Agreement between the City of Newport Beach and Robert Bein,
William Frost & Associates in connection with the Mariners Mile
Parking Lot And Access road; and
WHEREAS, the City Council has reviewed the terms and
conditions of said Agreement and finds them to be satisfactory
and that it would be in the best interest of the City to execute
said Agreement,
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Newport Beach that the Agreement above described is
approved and the Mayor and City Clerk are hereby authorized and
directed to execute the same on behalf of the City of Newport
Beach.