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Home My WebLink AboutC-2284 - Maintenance Service Agreement for Newport Center Branch Library HVAC system"CIOY OF NEWPORT MACH l MEMORANDUM: From Ramona Moll, Library Administration Wanda Andersen, City Clerk January. 18 . 1g -84.- To- - . .. .. . . . . .. . .. ..............•. -- ............. SUBJECT: GRAYCON (AIR CONDITIONING) LIBRARY CONTRACT As you can see by the attached information, the last agreement received was Sept. 1, 1982. The invoice shows we are still paying the same rate. We called Graycon to see if there would be a raise in 1984 -85 and they informed us the rate would remain the same. Reply wanted p Reply not necommry ❑ M.N. 3 9 Y 1 CIT,OF NEWPORT BE41CH MEMORANDUM: From Ramona TOJudy ................ ....................•-•- •--- °-- --- ----...>>�......._.. , ]9....82 RE: GRAYCON (AIR CONDITIONING) CONTRACT Studied original contract and could not see why it should go before the City Council. Talked to Frank Clarke about it, who in turn talked to Jerry Bolint and the City Attorney. The conclusion was that it will not go to the City Council. Frank signed it and sent us a copy (now in our files). Peply wanted ❑ P-Wy not necessary 0 NLA 0 4 Y o . y 1 Y • AREA CODE 1213) 2839451 442 -5633 INVOICE NO: 08188 JOB* W.O. #10151 JOB REF.: 2213 -15 NORTH ROSEMEAD BLVD. SOUTH EL MONTE, CALIFORNIA 91733 CONTN, SIC. 4255060 INVOICE DATE: December 8 1983 MECHANICAL • ENGINEERS • DESIGNERS • CONSTRUCTORS To: City of Newport Beach 3300 Newport Boulevard Newport Beach, California 92663 Attention: Administration PAYMENT REQUEST NO. One ( 1 ) DESCRIPTION CUSTOMER REF.: Maintenance Service AGreement Newport Center Branch Library 856 San Clemente Drive Newport Beach, California TERMS:Ne� upon pr Inils0ot Invoice. ) Bi- monthly air conditioning maintenance inspection for month of November 1983, system serving 856 San Cleme.nte Drive in Newport Beach: Material: (1) HONEYWELL Controller (P,O, #23095) ....... Labor: Four (4) hours @ 49.50 /hour .................... Trip Charge: One (1) trip Ca 10.50 /trip ................ Total Material and Labor ................ Plus 6% Sales Tax (Material only) ....... TOTAL AMOUNT DUE THIS INVOICE ........... S:ylef D� AMOUNT it $ 71.00 198.00 10.50 $279,50 A ')r $283.76 In Il I ..I` I.. I's lu r tlli.:'1 yya NII fn'IL::IW a IG 6' "" 1:: pu L. Un J" 110: Y.,: /li.. 1 oil 1 . I'.i101 . Cullc OI (1 I p;4u'Je .1.,.. :IM: .rf.r .•: nll.lr;l..l. lYlrl.41:1�..r14:, I.:n4rC! 't' i:. Vi 'i �•` ' • !':I 1YVl'lih �.I 4111 C: Vei up ':. t:i I.e llr 1. .In V'n V�• i .�.I'• "1, Il.il .l .1 Il.i..l IIY 11 i.. ':..::Y J \YI11'1...♦ I1.1 :I r: r!lil lii .•i:• , il•. '�ra.n.l Y!'u' 41411':111. Ihn mc.... IhjI ullcl > r0utl ❑P.. fW your ,. 1.61..11111.1 C1 Yle Lc :41U LV :� ''ud uD.: ,:I nnJ 19. J'm Pr]5 41 I'll sJ.J 4al`e 10 4A I: SIT 111.' IeII�Nlr lli l:' \♦ �I ltn F nlac.fn en•n a anu nx ur. o.ue rLw ewn tool r�i141 m (YIL J lun In Lr.. Ar :n uuum u.• 1..man, w.._..e' f / \ l w C -rRAYC ON 2113.15 SORT% ROSE4EAO RLRO. SOOTN EL MONTI. CALIFORhIA 91133 September 1, 1982 (2531 253 -0451 • 442 -5633 City of Newport Beach 3300 Newport Boulevard Newport Beach, California 92663 Attention: Wanda E. Andersen FOR: NEWPORT CENTER BRANCH LIBRARY 856 San Clemente Drive Newport Beach, California 92660 (Purchase Order No. 18950) Subject: Maintenance Service Agreement MA- 81 - 9 , Dated August 25, 1981 Gentlemen: As a result of the increased effective September 1, 1982, Agreement, it 3s necessary t and /ur service rate schedule Srr�.3ce Agreement, under the Agreement. wage and fringe benefat rates under the Industry -wide Labor adjust the contract price in the sub-icct MainTenance provision of Article 9 of the The adjusted amounts fui the schedules at Articlr.s. 2, 3, aria 6 of the sub;ect Agreement, effective September 1, 1962, are: "2. Thv Seller shall provide such maintuTlar.ce service /s ds outlined, based on straight time: labor rates from the effective date of this Revision, per the following schedule. Annual 0 hours a $ NIC ( 0) time /year = $ NIC 3. A "Trip Charge" of $ 10.50 shall be paid by the Buyer 3n addition to the: service rates to cover the Seller's costs fur truck mileage: expense. 1 Sate Comrwors Lieeme No. 255068 MECHANICAL • ENGINEERS • DESIGNERS • CONSTRUCTORS (198.00/ea) Bi- Monthly 4 hours @ S 49.50/hr ( 6) times /year = S 1,188.00 Quarterly: 0 hours Ca $ NIC ( 0) times /year = $ NIC Annual 0 hours a $ NIC ( 0) time /year = $ NIC 3. A "Trip Charge" of $ 10.50 shall be paid by the Buyer 3n addition to the: service rates to cover the Seller's costs fur truck mileage: expense. 1 Sate Comrwors Lieeme No. 255068 MECHANICAL • ENGINEERS • DESIGNERS • CONSTRUCTORS Ll ON Z 1 cy. vport Beach r _ _.itr. Branch Library) 40 Page 2 September 1, 1982 18. Seller shall provide emergency service- Service Rate Schedule A. Straight time in effect Monday through Fri- day, 8:00 a.m. through 4:30 p.m . ............549.50 /hour B. Time and one -half for calls after 4:30 p.m., Monday through Friday, and any time Saturday or Sunday (Holidays excepted } ................S 74.25 /hour C. Double time on Holidays ......................599.00 /hour D. Trip Charge (straight time or overtime calls)$10.50 /trip" All other Articles, Schedules, Terms and Conditions of the original Agreement remain in full force and effect. Please sign and return one (1) copy of this notice as your acknowledgment. JMW:sg Very truly yours, GRAYCON. INC. RECEIVED AND ACKNOWLEDGED: CITY 0; NPIPHT PrUP11 BY: (J TITLE: / JRC HA 5' /N6 /9G'F_N7- DATE: 4. Welch .rigeration Sales & Service '4 3703 ri VENDOR C Graycon, Inc. 2213 -15 N. Rosemead Blvd South El Monte, CA 91733 DATE July 1, 1982 DEPT. Library 1 SHIP TO .:. .. .. Newport Beach Public Library 856 San Clemente Dr. 'Newport Beach, CA 92660 Attn: Administration QUANTITY PURCHASE ORDER UNIT PRICE TOTAL AGREEMENT FOR FISCAL YEAR 1982 -83 B ,H 'A -111 �If l�F r( CITO OF NEWPORT V PPeAR ON T4: '11 •(1r., ending June 30, 1983 for heating, ventilating, etc, SNIPPING NOC[F :'— -LJ. .. at the Newport Center Branch Library: LADING LXPPF :; ...._ 3300 NEWPORT BOULEVARD AND °ACKAGF.S. NEWPORT BEACH, CALIFORNIA 92663 Oel%VFRY TICKETS SNA —k- PHONE: (714) 640 -2291 Bi- monthly @ '•+CLUD- UNIT PRICE. Graycon, Inc. 2213 -15 N. Rosemead Blvd South El Monte, CA 91733 DATE July 1, 1982 DEPT. Library 1 SHIP TO .:. .. .. Newport Beach Public Library 856 San Clemente Dr. 'Newport Beach, CA 92660 Attn: Administration QUANTITY DESCRIPTION OF ARTICLES OR SERVICES REQUIRED UNIT PRICE TOTAL AGREEMENT FOR FISCAL YEAR 1982 -83 Maintenance Service Agreement during the fiscal year ending June 30, 1983 for heating, ventilating, etc, at the Newport Center Branch Library: 856 San Clemente Drive Newport Beach, CA 92660 Bi- monthly @ 178.00 /mo 1,068.001y C (This P.O. Supercedes P.O. 18950) FOR CITY USE ONLY I M P O R T A N T a r ...•: r arrra "I"I" .1r r ,::•r,au m la ..rnn. CITY OF NEWPORT BEACH CODE AMOUNT 117016000 „.•, .; ..1 •P 1'... ._,'. }NA cj .1 r...:. :r1 ..: -: n,.. :;: p..'m•]IC '!wS 2•pr "-'r< ".I'S ,10.1 Gxln. of 19n f Ml.rdl Hoer• •'nl .1nQ � ^PVN •r< _ !Di'd'.a ..m .cy, n..Ll '...1'r '.0 ... a .n ..L'r.lr -------- A..��SfJ�� Me"ARS E. DARLING PURCHASING AGENT ^.I .... a .• ,^ n•'v'nn . ^.1'ge5 s:5t 0a•0 '. ^q ^'wn N° 24503 ROPY wanted ❑ Reply not nee"aary ❑ MR-a CITY OF NEWPOBT BEACH WWWW^^^^ MEMOBANDUM: Frnm Assistant to the City Manager 4 } --- . .... SEPTEMBER 27 � 82 _....... .... � � BJECT � ,':'MAINTENANCE AGREEMENT T - GRAYCON, INC ' x L do `Attached is a letter from Graycon, Inc. concerning the above referenced agreement. The letter advises of an increase in contract rates. As you know,:the original 1981.agreement was approved by the City Council. Please follow up on this as necessary. GJB7mm xc: City Clerk City Attorney Purchasing Agent (attachment) ROPY wanted ❑ Reply not nee"aary ❑ MR-a GRAYC ON _ r9 n 2212 -15 %ORTR ROSEMEAO BLVD. -. SOUTR EL MONTE. CALIF OR NIA 51173 September 1, 198 S F CityB i (213) 263 -6451 • 442 -5633 - - NrJyP H CALIF. �� , a City of Newport Beach SEP 2 - 3300 Newport Boulevard 41982 A, Newport Beach, California 92663 £ Ci�f /Q ,Attention Wanda E. Andersen Z 2 1M� FOR NEWPORT CENTER BRANCH LIBRARY a4 ga 1 856 San Clemente Drive rr Newport Beach, California 92660 (Purchase Order. No. 18950) " _ al Subject "Maintenance Service Agreement ;? MA- 81 - '9 Dated August 25, 1981 Gentlemen As a result of the increased wage and fringe benefit rates, effective September 1, 1982, under the Industry -wide Labor Agreement, it is necessary to adjust the contract price and /or. service rate schedule in the subject Maintenance Service Agreement, under the provision of Article 9 of the Agreement. The adjusted amounts for the schedules at Articles 2, 3, and 8 of the subject Agreement, effective September 1, 1982, are: "2. The Seller shall provide such maintenance service /s as outlined, based on straight time labor rates from the effective date of this Revision, per the following schedule. Bi- Monthly : 4 hours C $ 49.50/hr Quarterly: 0 hours @a $ NIC (198.00 /ea) ( 6) times /year = $ 1,188.00 ( 0) times /year = $ NIC Annual : 0 hours @ $ NIC I ( 0) time /year = $ NIC '3. A "Trip Charge" of $ 10.50 shall be paid by the Buyer in addition to the service rates to cover the Seller's costs for truck mileage expense. State COntrwton Limnte No. 255066 MECHANICAL • ENGINEERS • DESIGNERS • CONSTRUCTORS I IF7 JMW:sg RECEIVED AND ACKNOWLEDGED: BY: TITLE: I17c18* Joseph M. Welch Mgr. Refrigeration Sales & Service GFRAYC ON City of Newport Beach Page 2 (Newport Cntr. Branch Library) September 1, 1982 '8. Seller shall provide emergency service-------- ' Service Rate Schedule I . ,.. A. Straight time in effect Monday through Fri- ., ..da 8.00 a.m. through 4.30 p.m . $49..50 /hour B. Time and one -half for calls after 4:30 p.m., Monday through Friday, and any time Saturday or Sunday (Holidays excepted). .$ 74.25 /hour Double time on Holidays: ...... .599.00 'Sis /hour t 1 D Trip'Charge (straight time or overtime calls)$10.50 /trip" } All other Articles, Schedules, Terms and Conditions of the original Agreement remain in full force and effect. Please sign and return one (1) copy of this notice as your acknowledgment Very truly yours,' GRAYCON, INC. JMW:sg RECEIVED AND ACKNOWLEDGED: BY: TITLE: I17c18* Joseph M. Welch Mgr. Refrigeration Sales & Service * f DATE. ED MAYOR E3 FIRE TO :0 COUNCIL 0 GENERALSERV.. 0 MANAGER O LIBRARY O ASST. TO MGR. 0 MARINE EJ EXEC. ASST. E:J PARKS & REC. 0 ATTORNEY 0 PERSONNEL BUILDING O PLANNING CITY CLERK 0 POLICE 0 DATA PROCESS. 0 PUBLIC WORKS 1] DUPLICATING 0 PURCHASING O FINANCE 0 TRAFFIC O UTILITIES FOR: O ACTION & DISPOSITION 0 FILE AINFORMATION REVIEW & COMMENT co `7 N W td O td i m M .rrt m g 0 CtA t, o - ;rt j LO rt rt co `7 _ - � `may �, �" - :- r ;.::. _ _. �� r. _ - �, _ _ >:_ � ,. :d _,,. - _.. _ - _ _._ -._ _ ,. ,:. , �.. - ,._ .. � . ,. ; ;; ,, ... ,. _.:._ ,. .. ,_ .-, � -.,.; �- :. .. _, .:. =� r._' .. -.' .. .. .. '. �_ _ [ �„- "" �_ ..o� �.:_ u, .. . 0 DATE: August 29, 1981 0 CITY OF NEWPORT BEACH TO: FINANCE DIRECTOR FROM: City Clerk SUBJECT: Contract No. C -2284 OFFICE OF THE CITY CLERK (714) 640 -2251 — " % �%01�1 o-a L. a104F Description of Contract Maintenance Service Agreement for Newport Center Branch Library Effective date of Contract August 25, 1981 Authorized by Resolution No. 11033 , adopted on August 24, 1981 Contract with Graycon, Inc. Address 2213 -15 N. Rosemead Blvd. South E1 Monte, CA 91733 Amount of Contract See Contract for details 40*tlw�� Wanda E. Andersen City Clerk WEA : Ir City Mall • 3300 Newport Boulevard, Newport Beach, California 92663 I- September. 3, 1981 1(0 CITY OF NEWPORT BEACH Graycon, Inc. 2213 -15.N. Rosemead.Blvd. South E1 Monte, California 91733 OFFICE OF THE CITY CLERK (714) 640 -2251 i Re: MAINTENANCE SERVICE AGREEMENT - NEWPORT CENTER BRANCH LIBRARY Enclosed is the original and one copy of the.subject agreement. Please execute the same and return the original to this office for our files. Wanda.E. Andersen City Clerk Enclosures (2) City Hall • 3300 Newport Boulevard, Newport Beach, California 92663 MA110ENANCE SERVICE AGREANT between • G3 -RAYC ON Z NO. 2213 -15 N. Rosemead Blvd., South El Monte, California 91733 (213) 283 -9451 or (213) 442 -5633 hereinafter known as "Seller" and NEWPORT CENTER BRANCH LIBRARY 856 San Clemente Drive � � Newport Beach, California 9R9�0E IL'1 c' W E n hereinafter known as `Buyer" WW . S t7 3 1981 ILI IJI for SAME AS ABOVE GRAYCON, INC. It is hereby agreed: 1. This Maintenance Aprvi nP Agreement includes all costs for labor, trucks, test instruments, and tools required to provide for the Buyer such service /s as defined herein and further outlined within the "Scope of Work" of this Agreement. Seller's "Scope of Work" shall cover the equipment, and provide the service included in Sections One (1) through Four (4) of the attached Exhibit "A," consisting of: Section One (1) Schedule of Equipment, Page 1 of 1 Section Two (2) `:Bi— Monthly Service Inclusions, Page 1-2of 2 Section Three (3) Quarterly Service Inclusions, Page NTC_of NYC Section Four (4) Annual Service Inclusions, Page NIC of NIC 2. The Seller shall provide such service /s as outlined,based on straight time labor rates and a twelve (12) month period from the effective date of this Agreement, per the following schedule. Bi— Monthly 4 _hours @$ Iq_90 /hnur, ( 6 ) times year= $g48_n0 (158.00/ea) Quarterly 0 hours @ $ NIC ( 0 ) times year = $ NIC Annual 0 hours @ $ NIC ( k ) times year = $ NIC 3. A "Trip Charge" of $ 9.50 shall be paid by the Buyer in addition to the service rates to cover the Seller's costs for truck mileage expense. 4. Buyer shall pay for all materials and /or parts which may be required for the performance of services provided including all excise, sales, use., privilege, or similar taxes. S. Additional Services: Filter change service is included... materials billable as required. (See cover letter.) 6. Payments for materials, parts, and /or services completed are due monthly upon receipt of invoice by the Buyer and shall be made payable to Graycon, Inc., not later than the First (Ist) of the month following the date of invoice. 7. Seller shall maintain such inventory of materials, parts, and supplies as are practical for the maintenance of Buyer's equipment. It shall be understood that obsolescence and /or other circumstances beyond control of the Seller could affect availability of materials and /or parts required. Seller shall not be responsible for any damages as a result of "down" time of Buyer's equipment. 8. Seller shall assume full responsibility to inform the Buyer or his agent of any recommended replacement of parts, addi- tion, or alterations to the systems which in the Seller's opinion would increase thq efficiency, relieve the possibility of breakdown, or otherwise prolong the life of existing equipment. Seller shall submit with any such recommendation, MA -81 -9 an estimate of cost including all labor, parts, and /or materials, overhead, profit, permit fees, plan check fees, and appli- cable taxes for proper authorization to proceed from the Buyer or his agent before performing any such revisions or additions. GU -RAYC ON DATE: 2213 -15 NORTH ROSEMEAD BLVD. SOUTH EL MONTE. CALIFORNIA 81733 (213)283 -9451 • 442 -5633 JOB: City of Newport Beach 3300 Newport Boulevard Newport Beach, California 92663 ATTENTION: Wanda E. Andersen 0 September 18, 1981 SUBJECT: MAINTENANCE SERVICE AGREEMENT Newport Center Branch Library LETTER OF TRANSMITTAL f ly "A c i ART g,, i.41 u We send you herewith the original Maintenance Service Agreement for the Newport Center Branch Library properly completed for your files. Very truly yours, GRAYCON, INC. Acctg. Clerk SteTe Conimton Literate No. 255068 MECHANICAL • ENGINEERS • DESIGNERS • CONSTRUCTORS GRAYCON, INC. MAINTENANCE SERVICE AGREEMENT EXHIBIT "A" Scope of Work SECTION ONE (1): SCHEDULE OF EQUIPMENT (11) MAMMOTH, Water to Air Heat Pumps Typical Model No. G052VIE01, Size 52 Serial No. 78J63211 A. (1) 15 x 20 x 1 disposable filter (1) BALTIMORE AIR COIL, Model VX1 -18, Closed Circuit Cooling Tower Serial No. 78 -9167M A. (1) 5HP Fan Motor B. (1) hHP Recirculating Pump C. (2) B -66 belts (2) BELL & GOSSETT, Model 1- 13,BB9 -1/8 BF (1510) Condenser Water Pump Serial No.— (P -1) 889722 124GPM @ 80' head (P -2) A. (1 each) 5HP Lincoln Motors (1) BRYAN, Model F650W, Flex -Tube Hot Water Boiler Serial No. 49734 (3) Exhaust Fans SECTION ONE (1) Page 1 of 1 GRAYCON, INC. MAINTENANCE SERVICE AGREEMENT EXHIBIT "A" Scope of Work SECTION TWO (2): BI- MONTHLY SERVICE INCLUSIONS FANS AND BLOWERS Inc. NIC X 1. Lubricate all moving parts as required. X 2. Adjust tension on all belts as required. X 3. Replace belts when necessary. X 4. Check fan rotations. FINNED COILS (DX and Water) X 1. Check for leaks. X 2. Check strainers. X 3. Check condensate pans and drains. FILTERS X 1. Check condition of filters and record. X 2. Change filters as required. HERMETIC COMPRESSORS X 1. Check suction pressure, adjust as required. X 2. Check head pressure, adjust as required. X 3. Check refrigerant charge, adjust if necessary. X 4. Check condenser and evaporator temperature differentials. COOLING TOWERS X 1. Lubricate all motor and fan bearings as required. X 2. Check spray nozzles. X 3. Check float valve, clean and adjust as required. X 4. Check basin for rust condition and /or leaks. X 5. Check belt tensions and adjust as required. X 6. Replace belts as required. X 7. Check drain lines and bleed -off rate. X 8. Check chemical feed system. BOILERS (Hot Water) X _ 1. Check all safety and operating controls. X _ 2. Check, clean and adjust pilot as required. X _ 3. Check, clean and adjust main burner as required. X — 4. Check low water cut -off device, adjust as required. X 5. Check safety water make -up feeder. X — _ 6. Check make -up water regulating valve, adjust as required. X _ 7. Check operation of boiler relief valve. X 8. Blow down boiler and low water controls. SECTION TWO (2) Page 1 of 2 MAINTENANCE SERVICE AGREEMENT Scope of Work SOction Two (2), Contd. PUMPS Inc. NIC X 1. Lubricate all motor and pump bearings as required. X 2. Check pump packing and /or seals for leaks. CONTROLS X 1. Check proper setting for system time clocks. X 2. Check outside air dampers /actuators. X 3. Check contacts on motor starters /relays. X 4. Check and verify operation of temperature controls (exclusive of room thermostats). WATER TREATMENT (To be included on all agreements.) X 1. Furnish and supervise. X 2. Furnish and install. PIPING SYSTEMS (Hot and Cold) X 1. Check expansion tanks and drain as required. X 2. Check system pressures, adjust as required. PROVIDE CHECK -OFF LIST AND SERVICE LOG TO OWNER'S REPRESENTATIVE INDICATING RECOMMENDATIONS OR COMMENT REGARDING EACH INSPECTION. SECTION TWO (2) Page 2 of 2 0 0 9. Seller shall provide emergency service available to the Buyer on a 24 -hour basis to resolve and correct any operational or mechanical failure of equipment subject to this Contract Agreement. Buyer shall pay for all emergency service at the regular rates charged by the Seller. Overtime rates shall be paid by the Buyer when emergency service is required at a time other than normal working hours, 8:00 a.m. to 4:30 p.m., Monday through Friday. Service Rate Schedule A. Straight time in effect Monday through Friday, 8:00 a.m. through 4:30 p.m. . . . . $39.50 per hour B. Time and one half for calls after 4:30 p.m., Monday through Friday, and any time Saturday or Sunday (Holidays excepted) . . . . . . . . . . . . $ 59 - 25 per hour C. Double time on Holidays . . . . . . . . . . . . . . . . . . . s 79.00 per hour D. Trip charge (straight time or overtime calls) . . . . . . . . . . . . . . . $ 9,50 per trip 10. Seller shall reserve the right to adjust the Contract price or the service rate schedule (either increase or decrease the hourly labor rates) commensurate with any changes in the labor rate under the Industry-Wide Labor Agreement during the effective dates of this Contract Agreement, 11. The area surrounding the equipment subject to this contract will at all times be free of obstruction, enclosure, or hazards, so that the Seller's agent will have ready access to said equipment. The Buyer agrees that adequate ventilation will at all times be afforded to the equipment. The Buyer also agrees to take all fire and safety precautions, all recom- mendations of the National Board of Underwriters and the California Safety commission. 12. The Seller shall be authorized to assign, subcontract, or sell all or any part of its rights and obligations under this Con- tract. 13. Should alterations, additions, adjustments, or repairs be made by others, Seller shall have the right to terminate its obligations hereunder. 14. Seller reserves the right to discontinue this Maintenance Service any time, without notice, should payments under this Contract not be made as agreed._ 15. Seller shall not, under any circumstances, be liable for any accident, injury, breakage, loss, or damage to the equipment or machinery, appliances, or property connected therewith, unless such loss or damage is caused by negligent acts of omission or commission by Seller's agents, employees, or subcontractors. 16. The Seller is not an insurer of the operation of the equipment subject to this Agreement. The Seller shall not be liable for any loss, cost, expense, or consequential damages of any nature caused by failure of the equipment. 17. This Contract Agreement shall begin on the effective date of this Agreement, and shall remain in effect for one (1) year from the effective date unless terminated by either party by giving to the other party at least thirty (30) days prior written notice by registered mail. This Agreement incorporates herein by reference the July 1, 1981 letter between the City Attorney's office and Joseph Welch, Service Manager and signed July 23, 1981; said letter is attached hereto and referred to as Exhibit "A ". This Agreement takes precedence over any and all proposals, correspondence, and oral agreements made prior to the date hereof, and the entire agreement of the parties is set forth herein. BUYER'S ACCEPTANCE: APP B�D ASf CITY OF NEWMRT BEACH CITY ATTO RAYCON, INC. By: By mayor Joseph M. Welch Attest: Title: Service Mana er City Clerk u Effective Date: oar ST4,TE CONTRACTORS LICENSE NO. 255068 `ACCE ED: BY— OVA • �0 QCLLJ Joseph M..Welch TITLE Service Manager DATE July 23, 1981 CITY OF NEWPORT E ED rJ 'J, L J U E BEACH StP 31981 V Office of CITY ATTORNEY July 1, 1981 To: Judy Clark Librarian From: Assistant City Attorney Subject: Maintenance Service Agreement GRAYCON. INC. ._: IN JUL 2 3 1981 ,,' f�r;d [allrti ��I�'C��, t�lv Attached please find the copy of the Maintenance Service Agreement. for heating, ventilating, etc. proposed by Graycon, Inc. We have made certain changes to the proposed agreement which we summarize as follows: 1. #10 should read as follows: "Seller may adjust the the Contract price or the service rate schedule (either increase or decrease the hourly labor rates) commensurate with any changes in the labor rate under the Industry -Wide Labor Agreement during the effective dates of this Contract Agreement only upon receipt of written consent of buyer to such increase." 2. #12 should be amended to read as follows: "The Seller shall be authorized to assign, subcontract, or sell any part of its rights and obligations under this Contract only upon receipt of prior written consent of buyer which shall not be unreasonably withheld." 3. #18 should contain a standard termination clause to read as follows: "Buyer may terminate this Agreement, with or or without seven (7) days written notice of termination. Notice of Termination shall be deemed given when deposited in the U. S. Mail, first class postage prepaid, and address ed as follows: GRAYCON, Inc., 2213 -15 North Rosemead Blvd., South E1 Monte, California 91733." Should you have any questions please do not hesitage to contact the undersigned. fi If ll ROBERT H. BURNHAM CITY OF NEWPORT BEACH NEWPORT BEACH PUBLIC LIBRARY To: From: Agenda Item Subject: ITEM SUBMITTED FOR August 10, 1981 Agenda Item No. Honorable Mayor & Members of the City Council City Librarian Consent Calendar Maintenance Service Agreement HVAC System for Newport Center Branch Library Information and Approval RECOMMENDATION: Approve Item and appropriate funds 04) BACKGROUND AND DISCUSSION: Graycon, Inc. has repaired the Newport Center Branch Library HVAC system on three separate occasions since February 1981. Graycon, Inc. service representative for the beach area has done a study of our air conditioning blueprints. They service other systems like ours and understand it thoroughly. HVAC systems that are serviced on a routine basis prevent unnecessary repairs by providing consistent and knowledgeable maintenance. Building, General Services, and Public Works Departments have been con- tacted. No one in these Departments is qualified to maintain HVAC systems or has knowledge of any in -house HVAC service. Additionally, it was thought that City policy was to use outside services for HVAC systems. The proposed HVAC maintenance service agreement from Graycon, Inc. has been reviewed by the City Attorney's office, which has made certain alterations to the proposed agreement. Graycon, Inc. has reviewed these changes and has accepted them. Agenda Item No. Page -2- FISCAL IMPACT: Bi- monthly Service $ 948.00 Trip Charges ($9.50 x 6) 57.00 Filter Changes 100.00 Annual Charges $ 1,105.00 Jq,cnT,n M. Clark E1111 Librarian JMC:mp Attachments: Maintenance Service Agreement City Attorney's recommended changes Graycon, Inc. letter of acceptance �, owl, c,�-> , .�rc, - � • m Ct w.�,� ab 6 110334 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A MAINTENANCE SERVICE AGREEMENT WITH GRAYCON, INC. FOR NEWPORT CENTER BRANCH LIBRARY WHEREAS, there has been presented to the City Council of the City of Newport Beach a certain Maintenance Service Agreement between the CITY OF NEWPORT BEACH and GRAYCON, INC. for the Newport Center Branch Library HVAC system; and WHEREAS, the City Council has reviewed the terms and conditions of said Maintenance Service Agreement and finds them to be satisfactory, and that it would be in the best interest of the City to execute said Maintenance Service Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that the Maintenance Service Agreement above described is approved, and the Mayor and City Clerk are hereby authorized and directed to execute the same on behalf of the City of Newport Beach. ADOPTED this 24 day of August, 1981. ATTEST: