HomeMy WebLinkAboutC-2285 - Orange County Agreement with Unified Orange County Cities, Emergency Management1
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UNIFIED ORANGE COUNTY- CITIES
EMERGENCY MANAGEMENT AGREEMENT
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THIS AGREEMENT is entered into this day of
1981, which date is enumerated for purpose of reference ((�hlyj by and
between the COUNTY OF ORANGE, hereafter referred to as "COUNTY," and
the cities within Orange County which are signatories hereto; hereafter
referred to as "CITY" or "CITIES,"
W I T N E S S E T H:
WHEREAS, it is the intent of the parties hereto to coordinate their
preparedness and response efforts for the purpose of preserving the
safety of persons and property from the effects of natural, man -made,
or war - caused disasters, hereafter referred to as "emergencies."
NOW, THEREFORE, the parties hereto agree as follows:
A. EXISTING AGREEMENTS: Nothing contained in this Agreement Shall
be construed as repealing or modifying any existing agreements, including]
mutual aid agreements, except this Agreement repeals the existing
I UNIFIED ORANGE COUNTY - CITIES DISASTER AGREEMENT dated December 5, 1972.
B. LOCAL AUTHORITY: In the event of an actual or threatened
emergency, COUNTY and each CITY shall retain the authority provided
for by law respecting its jurisdiction.
C. COUNTY SERVICES:
23 11 to CITIES:
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COUNTY will provide the following services
1. Upon request by CITY, assist in the preparation, development
and support of all aspects of an emergency management pro-
gram for that CITY.
2. Prepare and develop an emergency management program which
shall provide for the needs of the unincorporated areas of
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the COUNTY, and will take into account and be coordinated
with the needs of CITIES in the event of an emergency.
3. Provide assistance during emergency incidents:
a. When confined to one CITY, COUNTY will, if requested,
offer assistance within the limits of its capabilities
and will, if requested, coordinate assistance furnished
by other CITIES.
b. When affecting an area greater than one CITY, COUNTY
will, if requested, offer assistance within the limits
of its capabilities and will, if requested, direct and
coordinate the assistance furnished by other CITIES.
c. Notwithstanding any of the above, fire and law enforce-
ment assistance shall be provided by COUNTY pursuant to
applicable mutual aid agreements.
4. Maintain a current resource listing of the facilities,
equipment and supplies available in the County for use in
the event of an emergency.
5. Provide technical assistance in obtaining any federal or
State funds which may become available to CITIES for
emergency purposes.
6. Provide technical assistance in the acquisition by CITIES
of surplus and excess government property.
D. THE CITIES SHALL:
1. Accept primary responsibility for the development within
each CITY of an emergency management program which shall be
compatible with, and complementary to, the Countywide
emergency management program.
2. Promote cooperation among CITIES and the COUNTY in order to
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improve the overall Countywide emergency management program.
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3. Assure training within their respective CITIES. .
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E. COORDINATION: It shall be the responsibility of the Orange
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County Emergency Management Division to coordinate the efforts of the
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parties to this Agreement for the accomplishment of its purposes.
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F. ORGANIZATION: There is hereby established the Orange County-
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Cities Emergency Management Organization, hereafter referred to as
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"Organization."
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1. Membership in the Organization shall consist of COUNTY and
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all CITIES within the County which are signatories to this
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Agreement.
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2. The Manager, Emergency Management Division shall be the
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COUNTY representative member, and shall provide clerical
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support for the Organization.
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3. A representative from each CITY shall be appointed, in
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writing, by the City Manager /Administrator of that CITY.
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4. Ex officio representatives from other public and private
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agencies may actively participate as non- voting members
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at the Organization's meetings and events.
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5. Official action of the Organization requires a majority
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vote of the membership. Each member shall have one vote.
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6. Officers of the Organization and line of succession shall be
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President, First Vice President, and Second Vice President.
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7. Officers of the Organization shall be elected at the first
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meeting to be conducted after the effective date of this
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Agreement, and annually thereafter.
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8. The purposes of the Organization include the following:
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a. Provide a forum for discussion and exchange of ideas
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that are of mutual concern to some or all jurisdictions.
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b. Identify and examine areas of common concern -and
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coordinate the development of appropriate plans and
41
programs.
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c. Assist in the coordination of an annual training exer-
6
cise which will be aimed at strengthening a specific
7
aspect of the CITY - COUNTY disaster response relationship
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d. Encourage plans and programs leading toward an integrate
9
Countywide preparedness for emergencies.
10
e. Promote public education and individual emergency
11
preparedness within the COUNTY and CITIES.
12
f. Review legislation impacting emergency plans and pro -
13
grams and propose concepts for new legislation.
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g. Provide technical advice to any requesting member
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jurisdiction.
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h. Review proposals of emergency mutual aid plans and
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agreements and recommend further review and approval
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of such proposals to member jurisdictions.
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9. During calendar year 1981, the Organization shall meet
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monthly. Thereafter, regular meetings shall be held
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quarterly. In addition, special meetings may be called by
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the President.
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10. The Organization has no authority to bind the COUNTY or any
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CITY to any financial arrangement.
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G. EFFECTIVE DATE: This Agreement shall take effect when executed
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by COUNTY and a majority of the Cities in Orange County. Thereafter, any
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City in Orange County may become a party hereto by executing this Agree-
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ment.
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H. WITHDRAWAL: Any party may withdraw from this Agreement by
written notice to the Board of Supervisors and the President Qf the
Organization. Said notice shall be given 30 days before withdrawal from
this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
DATED: COUNTY OF O NGE, a political sub-
division o he State,pf rni�
By
Chairman of Its Board of Supervisors
St- 1la Lf
SIGNED AND CERTIFIED THAT A
COPY OF THIS DOCUMENT HAS BEEN
DELIVERED TO THE CHAIRMAN OF
THE BOARD:
June Alexander
Cle k of the Board "of Supervisors
of Orange County, California
APPROVED AS TO FORM:
, COUNTY COUNSEL
19 II DATED:
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ATTEST)
City Clerk
CITY OF NEWPORT BEACH
By
Mayor
DATED': OCTOBER 13 1981
APPR D AS TO FORM:
CITY ATTORNEY
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5.
October 13, 1981
CITY OF NEWPORT BEACH
Emergency Management Division, GSA
625 No. Ross Street, Room B -169
Santa Ana, CA 92701
Attn: Ben Colamarino
Dear Mr. Colamarino:
OFFICE OF THE CITY CLERK
(714) 640 -2251
Enclosed are two copies of the - Unified Orange County- Cities
Emergency Management Agreement.
When the Agreement copies have been signed and executed,
please remit one of the copies back to the City Clerk of
Newport Beach for our files.
Thank you.
City Mall • 3300 Newport Boule%-ard, Newport Beach, California 92663
�OUNTY OF RANGE
s a - GENERAL SERVICES AGENCY
SPECIAL SERVICES
EMERGENCY MANAGEMENT DIVISION
BERT TURNER, Manager
623 NORTH ROSS STREET, ROOM B -169
SANTA ANA, CALIFORNIA 92761
(7141834 -2323
October 16, 1981
Wanda E. Andersen, City Clerk
City of Newport Beach
3300 Newport Boulevard
Newport Beach, CA 92663
Dear Drs. Andersen:
G � aaSS
T. R. EGAN
DIRECTOR
BARBARA FOX
ASSISTANT DIRECTOR
File: AU -1.7,1
RECEIVED -T
CITY CIERIr
OCT, 9 19 816>,
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Returned herewith for your records is one fully executed copy,
bearing original signatures, of the Unified Orange County- Cities
Emergency Management Agreement.
The County also has a fully executed copy, with original signatures,
on file with the Clerk of the Board.
We appreciate the efforts leading to ratification and execution
of this Agreement by the City of Newport Beach, and look forward
to a continued mutually advantageous relationship in emergency
management activities.
Regards,
Ben R. Colamarino
Program Coordinator
BRC:ld
Enc.
CC: Gerry Bolint, Assistant to City Manager, Newport Beach
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TO:
FROM:
SUBJECT:
Background
CITY OF NEWPORT BEACH
OFFICE OF THE CITY MANAGER
August 17, 1981
MAYOR AND CITY COUNCIL
City Manager
C, 2 a 85
COUNCIL AGENDA NO. F -2(u)
1; a-4 1981
UNIFIED EMERGENCY MANAGEMENT AGREEMENT
In September, 1980 a series of recommendations relative to emergency
preparedness were issued by the County's Blue Ribbon Committee
on Emergency Preparedness and Civil Defense. One of the basic
themes of these recommendations was that greater cooperation and
coordination in county -wide emergency planning should be imple-
mented.
As a direct result of the above - referenced recommendations, the
Orange County - Cities Emergency Management Organization (EMO)
was established on an informal basis. This group, which consists
of emergency management representatives from all 26 cities and
representatives from the County Office of Emergency Management
has met regularly on a monthly basis for some time. One of the
key tasks of the EMO has been to develop an acceptable County
emergency management agreement. After several months of meetings and
lengthy discussions, a proposed agreement has been formulated.
Proposed Agreement
Attached is a letter from Supervisor Clark transmitting to the City
copies of the proposed agreement and the Board resolution approving
the document.
The proposed agreement repeals the former agreement which had been
approved in 1972. This latter agreement had established fees for
City participation. The proposed agreement eliminates such fees
and generally provides greater clarification of respective City and
County roles in emergency planning. County responsibilities are
delineated beginning on Page 1 of the agreement while City responsi-
bilities are contained on Pages 2 and 3. Additionally, the agree-
ment formalizes the structure and functions of the EMO.
Conclusion
City staff both as representatives to the EMO and through independent
analysis has concluded that the proposed agreement is acceptable
and represents a potential benefit to the City.
Air
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TO: MAYOR AND CITY COUNCIL - Page Two
Recommendation
It is recommended that the City Council adopt Resolution No.
authorizing the Mayor and City Clerk to execute the proposed
agreement.
ROBERT L. WYNN
City Manager
RLW:GJB:jmb
Attachment
,
SUPERVISOR, F O U R T H D I S T R I C T
` R ALP H B. C L A R K
e _ CHAIRMAN OF THE BOARD OF SUPERVISORS
ORANGE COUNTY HALL OF ADMINISTRATION
10 CIVIC CENTER PLAZA,SANTA ANA, CALIFORNIA 92701
PHONE: 034 -3440 (AREA CODE ]I4)
August 5, 1981
Honorable Jacqueline Heather
Mayor of Newport Beach
3300 W. Newport Blvd
Newport Beach, CA 92663
Dear Jackie:
RECEIVED
AUG 101981
MO)W
CO of Newport i
, Bowk C'
I am sure you are aware of our interest in the new Unified Emergency Management
Agreement between the County of Orange and our cities. In order to encourage
timely ratification of this agreement by the cities, we are sending you two (2)
copies of the Agreement and a copy of Board of Supervisors Resolution No. 81 -1104.
Please execute both copies and return them to the Emergency Management Division.
One copy will be returned to your city, so that you'll have an original executed
version for the record.
The Orange County- Cities Emergency Management Organization was formed to improve
county -city coordination in disaster planning, and in answer to the recommendations
of the Blue Ribbon Committee on Emergency Preparedness and Civil Defense, which was
the subject of my letter to you on September 3, 1980. A subcommittee of the Organiza-
ticn reviewed the old Unified Agreement and recommended major revisions including
the elimination of annual fees.
This revised agreement was approved by the County Emergency Management Council and
submitted to each City Manager for review and approval. A majority of the cities
have responded favorably either directly or through their representatives in the
Emergency Management Organization. Consequently, the Organization voted to approve
the new agreement, and recommended that it be forwarded to the Board of Supervisors
On July 14, 1981, the Board unanimously approved the revised agreement by Resolution
No. 81 -1104. The Board also rescinded the original Agreement dated December 5, 1972.
County officials are very encouraged by the response to this effort at improving
Countywide emergency planning and believe that it will prove advantageous to all
of our citizens. Action to ratify and return the enclosed copies of the agreement
at your earliest convenience will be appreciated. If you have any questions, please
call Bert Turner, Manager, Emergency Management Division, at 834 -2323.
Sin rely,
.0944,0
Ralph B. Clark
Chairman, Board of Supervisors
RBC:Id
Enclosures
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RESOLUTION OF THE BOARD OF SUPERVISORS OF
ORANGE COUNTY, CALIFORNIA
July 14, 1981
On motion of Supervisor Clark, duly seconded and carried, the
following Resolution was adopted:
WHEREAS, the Blue Ribbon Committee on Emergency Preparedness and
Civil Defense recommended to the Board of Supervisors that the fees paid
annually by the Cities for services rendered by the County, in accordance
with the terms of the existing Unified Orange County- Cities Disaster
Agreement, should be eliminated from the Agreement, and
WHEREAS, the newly constituted Orange County- Cities Emergency
Management Organization has accomplished a thorough review and revision
including retitling, of the aforesaid Agreement to clarify the purposes
of the Organization, and to simplify the administration of the County -
Cities emergency preparedness function, as well as to eliminate all
fiscal provisions from the Agreement, in accordance with the Blue Ribbon
Committee recommendation, and
WHEREAS, the aforementioned revision, newly titled the Unified
Orange County - Cities Emergency Management Agreement, has been reviewed
and approved by the Orange County Emergency Management Council,
NOW, THEREFORE, BE IT RESOLVED as follows:
1. The Unified Orange County - Cities Emergency Management Agreement
dated July 14, 1981 is hereby approved, and
2. The Chairman is hereby authorized to execute the same on
behalf of the Board, and
Resolution No. 8� -1104
Emergency Management Agreement
Unified Orange County- Cities
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3. The Unified Orange County- Cities Disaster Agreement dated
December 5, 1972 and Resolution No. 72 -1352 are hereby rescinded upon
mutual execution by cities of the Unified Orange County- Cities Emergency
Management Agreement dated July 14, 1981.
AYES: SUPERVISORS RALPH B. CLARK, ROGER R. STANTON,. HARRIETT M.
WIEDER, BRUCE NESTANDE, AND THOMAS F. RILEY
NOES: SUPERVISORS NONE
ABSENT: SUPERVISORS NONE
STATE OF CALIFORNIA )
) as.
COUNTY OF ORANGE )
I, JUNE ALEXANDER, Clerk of the Board of Supervisor�s,pP��SQp�ge:County, California,!
hereby certify that the above and foregoing Resolution wa §'•�dW y•a 4.regularly adopted by
the said Board at a regular meeting thereof held on thgj' day-.o1 1'.4uly ,
19 81 , and passed by a unanimous vote of sai7di d ....
IN WITNESS WHEREOF, I have hereunto set my hand and!'seal this 14tih.day of
July , 1981
-2-
94
1
• UNIFIED ORANGE COUNTY- CITIES
2 EMERGENCY MANAGEMENT AGREEMENT
3
t
4 THIS AGREEMENT is entered into this day of ,
5 1981, which date is enumerated for purpose of reference ly by and
6 between the COUNTY OF ORANGE, hereafter referred to as "COUNTY," and
7 the cities within Orange County which are signatories hereto; hereafter
8 referred to as "CITY" or "CITIES,"
9 W I T N E S S E T H:
10 WHEREAS, it is the intent of the parties hereto to coordinate their
11 preparedness and response efforts for the purpose of preserving the
12 safety of persons and property from the effects of natural, man -made,
13 or war - caused disasters, hereafter referred to as "emergencies."
14 NOW, THEREFORE, the parties hereto agree as follows:
J�
ODD 15 A. EXISTING AGREEMENTS: Nothing contained in this Agreement shall
W00
16 be construed as repealing or modifying any existing agreements, including
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�0; 17 mutual aid agreements, except this Agreement repeals the existing
18 UNIFIED ORANGE COUNTY- CITIES DISASTER AGREEMENT dated December 5, 1972.
19 B. LOCAL AUTHORITY: In the event of an actual or threatened
20 emergency, COUNTY and each CITY shall retain the authority provided
21 for by law respecting its jurisdiction.
22 C. COUNTY SERVICES: COUNTY will provide the following services
23 to CITIES:
24 1. Upon request by CITY, assist in the preparation, development
25 and support of all aspects of an emergency management pro-
26 gram for that CITY.
g" 27 2. Prepare and develop an emergency management program which
® 28 shall provide for the needs of the unincorporated areas of
1.
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2
3
4
5
6
7
8
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10
11
12
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the COUNTY, and will take into account and be coordinated
with the needs of CITIES in the event of an emergency.
3. Provide assistance during emergency incidents:
a. When confined to one CITY, COUNTY will, if requested,
offer assistance within the limits of its capabilities
and will, if requested, coordinate assistance furnished
by other CITIES.
b. When affecting an area greater than one CITY, COUNTY
will, if requested, offer assistance within the limits
of its capabilities and will, if requested, direct and
coordinate the assistance furnished by other CITIES.
c. Notwithstanding any of the above, fire and law enforce-
ment assistance shall be provided by COUNTY pursuant to
applicable mutual aid agreements.
4. Maintain a current resource listing of the facilities,
equipment and supplies available in the County for use in
the event of an emergency.
5. Provide technical assistance in obtaining any federal or
State funds which may become available to CITIES for
emergency purposes.
6. Provide technical assistance in the acquisition by CITIES
of surplus and excess government property.
D. THE CITIES SHALL:
1. Accept primary responsibility for the development within
each CITY of an emergency management program which shall be
compatible with, and complementary to, the Countywide
emergency management program.
2. Promote cooperation among CITIES and the COUNTY in order to
2.
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2
3
4
5
6
7
8
9
10
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12
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improve the overall Countywide emergency management program.
3. Assure training within their respective CITIES. ,
E. COORDINATION: It shall be the responsibility of the Orange
County Emergency Management Division to coordinate the efforts of the
parties to this Agreement for the accomplishment of its purposes.
F. ORGANIZATION: There is hereby established the Orange County -
Cities Emergency Management Organization, hereafter referred to as
"Organization."
1. Membership in the Organization shall consist of COUNTY and
all CITIES within the County which are signatories to this
2
3.
4.
5.
E
7.
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Agreement.
The Manager, Emergency Management Division shall be the
COUNTY representative member, and shall provide clerical
support for the Organization.
A representative from each CITY shall be appointed, in
writing, by the City Manager /Administrator of that CITY.
Ex officio representatives from other public and private
agencies may actively participate as non- voting members
at the Organization's meetings and events.
Official action of the Organization requires a majority
vote of the membership. Each member shall have one vote.
Officers of the Organization and line of succession shall be;
President, First Vice President, and Second Vice President.
Officers of the Organization shall be elected at the first
meeting to be conducted after the effective date of this
Agreement, and annually thereafter.
The purposes of the Organization include the following:
a. Provide a forum for discussion and exchange of ideas
3.
.J
1
that are of mutual concern to some or all jurisdictions.
2
b. Identify and examine areas of common concern-and
I
3
coordinate the development of appropriate plans and
1
4
programs.
5
c. Assist in the coordination of an annual training exer-
6
cise which will be aimed at strengthening a specific
aspect of the CITY - COUNTY disaster response relationship
8
d. Encourage plans and programs leading toward an integrate
9
Countywide preparedness for emergencies.
10
e. Promote public education and individual emergency
11
preparedness within the COUNTY and CITIES.
12
f. Review legislation impacting emergency plans and pro -
13
grams and propose concepts for new legislation.
14
g. Provide technical advice to any requesting member
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jurisdiction.
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h. Review proposals of emergency mutual aid plans and
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17
agreements and recommend further review and approval
18
of such proposals to member jurisdictions.
19
9. During calendar year 1981, the Organization shall meet
.
20
monthly. Thereafter, regular meetings shall be held
21
quarterly. In addition, special meetings may be called by
22
the President.
23
10. The Organization has no authority to bind the COUNTY or any
24
CITY to any financial arrangement.
C
25
G. EFFECTIVE DATE: This Agreement shall take effect when executed
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by COUNTY and a majority of the Cities in Orange County. Thereafter, any
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City in Orange County may become a party hereto by executing this Agree-
®
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ment.
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H. WITHDRAWAL: Any party may withdraw from this Agreement by
written notice to the Board of Supervisors and the President of the
Organization. Said notice shall be given 30 days before withdrawal from
this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
DATED: COUNTY OF O NGE, a political sub-
division o he State of Zw i ornia
By (
Chairman of "Its Board of Supervisors
91- //0
SIGNED AND CERTIFIED THAT A
COPY OF THIS DOCUMENT HAS BEEN
DELIVERED TO,THE CHAIRMAN OF
THE BOARD:
/
June Alexander
Cle k of the Board of Supervisors
of Orange County,'California
APPROVED AS TO FORM:
ADRIAN KUYPER, COUNTY COUNSELee --__
By W
ATED: AAAA I / .
ATTEST:
City Clerk
CITY OF NEWPORT BEACH
By
Mayor
DATED': OCTOBER 13, 1981
APPR D AS TO FORM:
. CITY ATTORNEY
5.
0 0
1'103 4..
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF NEWPORT BEACH AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE
CITY OF NEWPORT BEACH IN CONNECTION WITH THE
UNIFIED ORANGE COUNTY /CITIES EMERGENCY MANAGE-
MENT AGREEMENT
WHEREAS, there has been presented to the City Council
of the City of Newport Beach a certain Emergency Management
Agreement between the City of Newport Beach and the County of
Orange in connection with the Unified Orange County /Cities Emer-
gency Management Agreement; and
WHEREAS, it is the desire of the parties to this Agree-
ment to coordinate their preparedness and response efforts for
the purpose of preserving the safety of persons and property from
the effects of described emergencies; and
WHEREAS, The Board of Supervisors of the County of
Orange approved this Emergency Management Agreement on July 14,
1981; and
WHEREAS, the City Council has reviewed the terms and
conditions of said Emergency Management Agreement and finds them
to be satisfactory and that it would be in the best interest of
the City to execute said Emergency Management Agreement,
0 0
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Newport Beach that the Emergency Management Agreement
above described is approved, and the Mayor and City Clerk are
hereby authorized and directed to execute the same on behalf of
the City of Newport Beach.
ATTEST:
City Clerk
HRC /pr
8/24/81
ADOPTED this _ day of AUG 24 , 1981.
6
Mayor