HomeMy WebLinkAboutC-2293 - Agreement (for PES) Environmental Document for Jamboree Widening Adjacent to East Bluff° , m CITY OF NEWPORT BEACH
r
�ak OFFICE OF THE CITY CLERK
trroR�`� (714) 640 -2251
DATE: March 25, 1982
TO: FINANCE DIRECTOR
FROM: City Clerk
SUBJECT: Contract No. 2293
Description of Contract Amended Professional
Services Agreement for Jamboree Rd widening & noise wall
construction adiacent to Eastbluff.
Effective date of Contract March 24, 1982
Authorized by Resolution No. M(R , adopted on March 22, 1982
Contract with Phillips, Brandt, Reddick, Inc.
Address 18012 Skypark Circle
Irvine. CA 92714
Amount of Contract See Contract
Wanda E. Andersen
City Clerk
WEA: 1r
City Hall • .3300 Newport Boulevard, Newport Beach, California 92663
TO: CITY COUNCIL
F
March 22, 1982
CITY NOUN Q AIL AG�EN�D,A,
ITEM N0.
MAR 2 2 1982
By the CITY COUNCIL
FROM: Public Works DepartmO fl( OF NEWPORT 05ACH
SUBJECT: AMENDED PROFESSIONAL SERVICES AGREEMENT FOR ENVIRONMENTAL DOCUMENTA-
TION FOR JAMBOREE ROAD WIDENING AND NOISE WALL CONSTRUCTION ADJACENT
TO EASTBLUFF
RECOMMENDATION:
Approve an amended professional services agreement with Phillips
Brandt Reddick for environmental documentation for Jamboree Road
widening and noise wall construction adjacent to Eastbluff, and
authorize the Mayor and the City Clerk to execute the agreement.
DISCUSSION:
On September 28, 1981, City Council approved a professional services
agreement with Phillips Brandt Reddick (PBR) to prepare environmental docu-
mentation and noise wall study for Jamboree Road improvements adjacent to
Eastbluff. On January 11, 1982, City Council held a public hearing and accepted
the initial study and negative declaration for the project.
This amended agreement is required to finalize the noise wall report
and reimburse Phillips Brandt Reddick for necessary additional service performed
during completion of the environmental documentation. The following is a
breakdown of costs:
Original Amended Additional
Agreement Agreement Amount
1. Phase I: Noise Analysis /Design
Alternative $ 9,000 $12,500 $ 3,500
2. Phase II: Public Participation 5,300 8,300 3,000
3. Phase III: Environmental
Documentation 2,500 3,500 1,000
4. Xerox 700 1,000 300
5. Survey 2,300 2,300 - --
6. Traffic Counts 1,800 2,300 500
$21,600 $29,900 $ 8,300
The additional funding is necessary to provide for the increase in
PBR and noise consultant staff time required for the public workshops. The
original scope of work called for two public meetings and three workshops.
The workshops were intended to be held with a small selected citizens' advisory
March 22, 1982 • '
Subject: Amended Professional Services Agreement for Environmental Documenta-
tion for Jamboree Road Widening and Noise Wall Construction Adjacent
to Eastbluff
Page 2
committee. The adjacent homeowners were more concerned with the proposed im-
provements than was anticipated, and a large majority of them have attended
the workshops. The noise consultant was required to attend all the workshops
to date, and PBR staff was required to prepare exhibits and presentations
suitable for a large public gathering rather than the handout exhibits antici-
pated for a small advisory committee. In addition to the exhibits and presenta-
tions, the final initial study and noise wall analysis were mailed to each
homeowner adjacent to the project prior to the last workshop and City Council
public hearing.
Yet to be completed is the final noise wall report and workshop with
the residents to determine preferred noise wall types, locations and heights.
Upon completion, the consultant will make a presentation of noise wall recom-
mendations to the City Council at a regularly scheduled study session in May.
A final report from the City staff would then be presented to the City Council
for approval at a public meeting in June.
Benjamin B. Nolan
Public Works Director
JWS:jd
�a
DATE Dec. 11 r 1981
CITY OF NEWPORT BEACH
OFFICE OF THE CITY CLERK
(714) 640 -2251
TO: FINANCE DIRECTOR
FROM: City Clerk
SUBJECT: Contract No. C -2293
Description of Contract Professional Services Agreement/
Environmental Document for Jamboree widening and noise wall
construction adjacent to Eastbluff.
Effective date of Contract Sept. 28, 1981
Authorized by Resolution No. 11055 r adopted on Sept. 28, 1981
Contract with Phillips, Brandt, Reddick, Inc.
Address 18012 Skypark Circle
Irvine, CA 92714
Amount of Contract $ See Contract
/s/ Wanda E. Andersen
WANDA E. ANDERSEN
City Clerk
WEA:lr
City Hall • 3300 Newport Boulevard, Newport Beach, California 92663
5 -81
AMENDED
AGREEMENT
E
C -aaa3
THIS AGREEMENT is made and entered into on this C�I_ day of
March, 1982, by and between the CITY OF NEWPORT BEACH, a municipal corporation,
hereinafter referred to as "CITY," and PHILLIPS, BRANDT, REDDICK, INC., here-
inafter referred to as "CONSULTANT."
WITNESSETH:
WHEREAS, the CITY has determined that it requires an environmental
documentation and supporting design and coordination services for the Jamboree
Road Widening and Noise Wall, in the City of Newport Beach, County of Orange,
State of California; and
study; and
WHEREAS, CONSULTANT has submitted to CITY a proposal to prepare said
WHEREAS, CITY entered into an agreement dated September 29, 1981,
to provide services necessary to prepare study; and
WHEREAS, CONSULTANT has been required to prepare additional material
and attend more workshops than anticipated with the homeowners adjacent to the
proposed Jamboree Road improvements; and
WHEREAS, compensation for the above - mentioned services now totals
Twenty -one Thousand Six Hundred Dollars ($21,600) and is estimated to require
an additional Eight Thousand Three Hundred Dollars ($8,300) to complete the
study; and
WHEREAS, CITY desires to enter into a new agreement with CONSULTANT
to extend services as necessary to complete the study;
NOW, THEREFORE, in consideration of the foregoing, the parties hereto
agree as follows:
1. GENERAL
CONSULTANT agrees to prepare the subject study in accordance with
the requirements set forth in Paragraph 2 of this Agreement. CITY agrees to
remit to CONSULTANT the amounts set forth in paragraph 3 of this Agreement in
accordance with the terms and conditions set forth in this document.
1 of 2
2. SCOPE OF WORK
Perform additional services as necessary to complete the subject
study in accordance with the CONSULTANT's proposal dated August 17, 1981, and
letter dated August 26, 1981, which are attached to this Agreement, marked as
Exhibit "A" and Exhibit "B" respectively, and by reference incorporated herein
at this point as if fully set forth.
3. BILLING AND PAYMENT
CONSULTANT shall be paid under this Agreement on a time and mater-
ial basis and shall not exceed Eight Thousand Three Hundred Dollars ($8,300).
The City Planning Director may authorize an additional Eight Hundred Thirty
Dollars ($830) for services related to this,contract for services rendered not
presently anticipated. Partial payments shall be made by CITY to CONSULTANT
upon CONSULTANT's presentation of statements verifying the time and material
costs incurred by it in connection with this Agreement.
5. TERMINATION
This Agreement is subject to termination by the CITY at any time
upon serving written notice to CONSULTANT. The CITY shall be thereafter liable
to CONSULTANT only for fees and costs incurred as of the date CONSULTANT re-
ceives such notice of termination.
IN WITNESS WHEREOF, the parties hereto have entered into this Agree-
ment as of the date and year first above written.
CITY NEWPORT BEACH
CITY OF NEWPORT BEACH
MAYOR Pr Tem
ATTEST:
PHILLIPS, BRANDT, REDDICK, INC.
CITY CLERK
APPROVED AS TO FORM: CONSULTANT
.y
a�
CIT ATTORNEY
2of2
AGREEMENT
THIS AGREEMENT is made and entered into on this 29th day of September
1981, by and between the CITY OF NEWPORT BEACH, a municipal corporation,
hereinafter referred to as "CITY," and PHILLIPS, BRANDT, REDDICK, INC.,
hereinafter referred to as "CONSULTANT."
W I T N E S S E T H
WHEREAS, the CITY has determined that it requires an Environmental
documentation and supporting design and coordination services for the Jamboree
Road Widening and Noise Wall, in the City of Newport Beach, County of Orange,
State of California; and
WHEREAS, CONSULTANT has submitted to CITY a proposal to prepare said
study; and
WHEREAS, CITY desires to accept said proposal.
NOW, THEREFORE, in consideration of the foregoing, the parties hereto
agree as follows:
1. GENERAL
CONSULTANT agrees to prepare the subject study in accordance with
the requirements set forth in Paragraph 2 of this Agreement. CITY agrees
to remit to CONSULTANT the amounts set forth in paragraph 3 of this Agreement
in accordance with the terms and conditions set forth in this document.
2. SCOPE OF WORK
The subject study will be prepared in accordance with the
CONSULTANT'S proposal dated August 17, 1981, and letter dated August 26, 1981,
which are attached to this Agreement marked as Exhibit "A" and Exhibit "B"
respectfully and by reference incorporated herein at this point as if fully
set forth.
3. BILLING AND PAYMENT
CONSULTANT shall be paid under this Agreement on a time and
material basis and shall not exceed Twenty -one Thousand Six Hundred Dollars
($21,600.00). The City Planning Director may authorize an additional Two
Thousand One Hundred and Sixty Dollars ($2,160.00) for services related to
0
this contract for services rendered not presently anticipated. Partial
payments shall be made by CITY to CONSULTANT upon CONSULTANT'S presentation of
statements verifying the time and material costs incurred by it in connection
with this Agreement.
4. FAITHFUL PERFORMANCE
CONSULTANT shall use diligent efforts to complete this contract
within ninety (90) days after execution of this Agreement. The subject study
must meet the approval of the Environmental Affairs Committee of the City. In
the event additional work shall be subject to a separate contract.
5. TERMINATION
This Agreement is subject to termination by the CITY at any time
upon serving written notice to CONSULTANT. The CITY shall be thereafter
liable to CONSULTANT only for fees and costs incurred as of the date
CONSULTANT receives such notice of termination.
IN WITNESS WHEREOF, the parties here to have entered into this
Agreement as of the date and year first above written.
CITY OF NEWPORT BEACH
MAYO
CITY OF NEWPORT BEACH
CITY CLERK
APPROVED AS TO FORM
By
Acting City Attorney
CITY
PHILLIPS, BRANDT, REDDICK, INC.
CONSULTANT
TO: CITY COUNCIL
SEP 28 1961
By the CITY COUNCIL
CITY OF N1WfOAT 16ACH
FROM: Public Works Department
September 28, 1981
CITY COUIEIL AGEN A
ITEM NO.�
SUBJECT: PROFESSIONAL SERVICES AGREEMENT FOR ENVIRONMENTAL DOCUMENTATION FOR
JAMBOREE ROAD WIDENING AND NOISE WALL CONSTRUCTION ADJACENT TO
EASTBLUFF
RECOMMENDATION:
Adopt a resolution authorizing the Mayor and the City Clerk to exe-
cute a Professional Services Agreement with Phillips Brandt Reddick
for environmental documentation for Jamboree Road widening and noise
wall construction adjacent to Eastbluff.
DISCUSSION:
In 1976, a draft environmental impact report (EIR) was prepared for
the widening of Jamboree Road between Ford Road and MacArthur Boulevard. Due
to concerns about noise in the Eastbluff community, the final EIR was.certi-
fied only for the widening of Jamboree Road northerly of Eastbluff Drive (North).
In 1979, the City began requiring developments that add traffic to
Jamboree Road in the Eastbluff area to contribute to a Noise Wall Fund. This
fund is to be used to construct a noise wall on the westerly side of Jamboree
Road adjacent to Eastbluff.
fund:
The following developments have been required to contribute to the
Amount Contributed
Required to Date
1.
Pacific Mutual
$ 13,000
$13,000
2.
North Ford
40,000
3.
Civic Plaza
44,530
44,530
4.
Corporate Plaza
54,000
5.
Ford Aeronutronic
27,993
6.
Koll Hotel
23,750
7.
Koll TIC Block C
11,000
8.
Koll TIC Addendum Block C
3,415
9.
Big Canyon Area 10
5,350
$223,038
$57,530
Funds have been included in this year's budget to prepare plans and
to update the environmental document for the street improvements and sound
wall along the westerly side of Jamboree Road between Ford Road and Eastbluff
Drive (North).
September 28, 1981 0.
Subject: Professional Services Agreement (Phillips Brandt Reddick)
Page 2
Proposals were received from two firms specializing in the preparation
of environmental documents. They- were.Phil.lips Brandt Reddick (PBR) and
Larry Seeman Associates. The staff recommendst. that PBR be retained.
The work proposed to be performed by PBR will place heavy emphasis
on noise sampling and analyses to determine the type of noise attenuation
required. The process will include a public participation program, field noise
sampling, field surveys, technical analysis, and developing concepts for noise
attenuation.
The public participation program will initially provide residents
the opportunity to discuss their perceived problems. After collecting tech-
nical data and preparing alternate designs, the participation program will
provide an opportunity for public input. To assist the layman in understand-
ing noise levels, PBR has proposed a unique concept of tape recording actual
noise conditions and simulating future conditions with and without attenuation.
In addition to the noise study, the proposed work includes an update
to the original EIR for completing the improvements on the westerly side of
Jamboree Road between Ford Road and Eastbluff Drive (North).
PBR proposed to perform the study and environmental update to the
EIR in 3k months for a fee of $21,600.
It is recommended that a professional services agreement be entered
into with PBR to perform the work as proposed.
Funding for the project will come 50% from the Jamboree Road Noise
Wall Fund and 50% from the Circulation and Transportation Fund.
am�, �_ 40. )a
Benjamin B. Nolan
Public Works Director
DW:jd
RESOLUTION NO I.l U 5'5
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF NEWPORT BEACH AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AN AGREEMENT FOR
PROFESSIONAL ENGINEERING SERVICES WITH
PHILLIPS BRANDT REDDICK FOR ENVIRONMENTAL
DOCUMENTATION FOR THE JAMBOREE ROAD WIDENING
AND NOISE WALL CONSTRUCTION ADJACENT TO
EASTBLUFF
WHEREAS, there has been presented to the City Council
of the City of Newport Beach a certain Agreement for professional
engineering services between the CITY OF NEWPORT BEACH and
PHILLIPS BRANDT REDDICK, in connection with environmental
documentation for the Jamboree Road widening and noise wall
construction adjacent to Eastbluff; and
WHEREAS, the City Council has reviewed the terms and
conditions of said Agreement for professional engineering
services and finds them to be satisfactory, and that it would be
in the best interests of the City to execute said Agreement for
professional engineering services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Newport Beach that the Agreement for professional
engineering services above described is approved, and the Mayor
and City Clerk are hereby authorized and directed to execute the
same on behalf of the City of Newport Beach.
ADOPTED this 2.8 day of September, 1981.
ATTEST:
City Clerk
9/28/81
pr
Mayor