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HomeMy WebLinkAboutC-2304 - Housing & Community Development Block Grant ProgramCITY OF NEWPORT BEACH OFFICE OF THE CITY CLERK (714) 640 -2251 DATE Dec. 21 , 1981 TO: FINANCE DIRECTOR FROM: City Clerk SUBJECT: Contract No. C -2304 Description of Contract Amendment to Contract pursuant to the Housing $ Comm Development Acts or 1974 F, 1977. Effective date of Contract November 24, 1981 Authorized by Resolution No.11073 r adopted on Oct. 26, 1981 Contract with County of Orange Environmental Management Agency Address Housing $ Comm. Development P.O. Box 4048 Santa Ana, CA 92702 -4048 Amount of Contract $ See Contract /sjWanda E. Andersen WANDA E. ANDERSEN City Clerk WEA:Ir City Hall • 3300 Newport Boulevard, Newport Beach, California 92663 5 -81 1 2 3 4 5 6 7i 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Contract No. C25730 C25731 COUNTY OF ORANGE ENVIRONMENTAL MANAGEMENT AGENCY HOUSING AND COMMUNITY DEVELOPMENT SECOND AMENDMENT TO CONTRACT TITLE OF PROJECT: Citizen Advisory Committee (B9.2) Amendment to Contract entered into this .' 7 "f'I day of /VO % 1981. BY AND BETWEEN and CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as CITY. COUNTY OF ORANGE, a political subdivision of the State of California and recognized Urban County under the Federal Housing and Community Act of 1974 & 1977, hereinafter referred to as COUNTY. W I T N E S S E T H WHEREAS, the parties hereto previously entered into Contract Nos. C25730 and C25731 dated October 12, 1976, and amended on November 8, 1977 pursuant to the Housing and Community Development Act of 1974 & 1977; and WHEREAS, the COUNTY has requested certain amendments to such Contract; NOW THEREFORE, the above Contract is hereby amended as follows; A. Contract Deletions: On Page 13: Project Title Citizens Advisory Committee Contract Category No. C25731 Calculation of Project Cost $7071 B. The following shall be substituted in place of the above: On Page 13: Project Title Citizens Advisory Committee Contract Category No. C25731 Calculation of Project Cost $2,419.00 (Two Thousand Four Hundred Nineteen Dollars and no /100). C. The additional $4,652.00 (Four Thousand Six Hundred Fifty -Two Dollars and no /100) shall be transferred to the COUPTTY's second year contingency account C25630 (B16.17). -1- 1 2'' 3; 1 4 5 I 6 7 8 9 10 11 12 131 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 f Contract No. C25730 C25731 IN WITNESS THEREOF, CITY has caused this Contract to be executed by its ?Myor and attested by its Clerk and COUNTY has caused this Contract to be executed by the Chairman of the Board of Supervisors and certified by its Clerk, all having been duly authorized by the City Council of CITY and the Orange County Board of Supervisors. Dated: 04 ATTEST: City C� Dated: SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD. BUJ JUNE ALEXAND R Clerk of the Board of Supervisors of Orange County, California APPROVED AS TO FORM: _ -r i ADRIAN KUYPER, County Counsel ORANGE COUNTY, CALIFORNIA By U H /CD kl :506V KS:dlc840(17) -2- CITY OF NEWPORT BEACH . fo Mayor COUNTY ORANGE, a political subdivision of th S ate of &Iinrnia �L ✓� a y. , 4, Chairman of the Board of Supervisors COUNTY APPROqEDAS TO FORM Ci y Attorney, Newoort Beach i i 1 io 0 a 0 I certify that this agenda item complies with Section 29 of the Board rules of procedure. BR: dec \ DATE AGENCY OR DEPARTMENT AUTHORIZED REPRESENTATIVE Attachment - Amendment LEAVE BLANK AGENDA #EM TRANSMITTAL CCNZI CALENDAR TO: BOARD OF SUPERVISORS COUNTY OF ORANGE CONTACT FOR INFORMATION FROM: EMA Keple 7972 NAMK MEETING DATE SUBJECT SUP V. DIST. November 24, 198 Newport Beach: Amendment to Contract 5 SUMMARY OF REQUEST (Deuription for agenda) Amendment to Contract Nos. C25730, C25731 has been prepared under the H /CD Block Grant Program with the City of Newport Beach. This Amendment will transfer remaining funds from Newport Beach Year II Citizen Advisory Committee Contract to H /CD Block Grant Year II Contingency account. ADDITIONAL DATA: Original above Contract was budgeted for $15,000 and amended to $7,071. This project was for support of the development of a Senior Citizens Center which is now complete. Actual project cost was $2,419. This amendment will transfer the remaining $4,652 to H /CD Block Grant Year II Contingency account. Project was included within FY 76 -77 (Year II) Application for CDBG funds which was approved by the Board on March 17, 1976 and subsequently by HUD on July 20, 1976. COMPLIANCE WITH CEQA: This activity is not a project as defined by CEQA. PREVIOUS RELEVANT SOARO ACTIONS ON THIS SPECIFIC ITEM: Res. No. 76- 1513/10- 12/76: Citizens Advisory Committee Newport Beach FUNDING SOURCE(S) CURRENT YEAR COST ANNUAL COST BUDGETED? CDBG Year II $2,419.00 -0- Gt YES ❑ NO WILL PROPOSAL REQUIRE ADDITIONAL PERSONNEL? CONSISTENT WITH BOARD POLICY? Q NO IF YES, STATE NUMBER PERMANENT — LIMITED TERM ® YES ❑ NEW ITEM OR EXCEPTION RECOMMENDED ACTION 1. Approve Newport Beach Amendment to Contract Nos. C25730 and C25731. 2. Authorize and direct Auditor - Controller to transfer $4,652 from Account 0169 -310 to 0169 -240. CONCURRENCES (Ir appli<abla) I certify that this agenda item complies with Section 29 of the Board rules of procedure. BR: dec \ DATE AGENCY OR DEPARTMENT AUTHORIZED REPRESENTATIVE Attachment - Amendment N 11 MINUTES OF THE BOARD OF SUPERVISORS OF ORANGE COUNTY, CALIFORNIA November 24, 1981 IN RE: SECOND AMENDMENT TO CONTRACT HOUSING /COMMUNITY DEVELOPMENT CITIZEN ADVISORY COMMITTEE CITY OF NEWPORT BEACH On motion of Supervisor Riley, duly seconded and unanimously carried, the Clerk of the Board, on behalf of the Board of Supervisors, is authorized to execute the Housing /Community Development Second Amend- ment to Contract Nos. C2573O and C25731, dated November 24, 1981, to the contract dated October 12, 1976 between the County of Orange and the City of Newport Beach, for the transfer of remaining funds from Newport Beach Year II Citizen Advisory Committee Contract to Housing /Community Develop- ment Block Grant Year II Contingency account. The County Auditor - Controller is authorized and directed to transfer $4,652.00 from Account 0169 -310 to 0169 -240. IN RE: AMENDMENT TO CONTRACT HOUSING /COMMUNITY DEVELOPMENT HOUSING REHABILITATION CITY OF PLACENTIA On motion of Supervisor Riley, duly seconded and unanimously carried, the Clerk of the Board, on behalf of the Board of Supervisors, is authorized to execute the Housing /Community Development Amendment to Contract No. C26O85, dated November 24, 1981, to the contract dated September 19, 1978 between the County of Orange and the City of Placentia for the transfer of $1,404.00 of unexpended Block Grant funds from the completed Park Improvements - Lighting project to a continuing Housing Rehabilitation project. r20134.3 (12/76) lRE(iFFt,z0 L _'. M 0 MINUTES OF THE BOARD OF SUPERVISORS OF ORANGE COUNTY, CALIFORNIA November 24, 1981 IN RE: SECOND AMENDMENT TO CONTRACT HOUSING /COMMUNITY DEVELOPMENT CITIZEN ADVISORY COMMITTEE CITY OF NEWPORT BEACH On motion of Supervisor Riley, duly seconded and unanimously carried, the Clerk of the Board, on behalf of the Board of Supervisors, is authorized to execute the Housing /Community Development Second Amend- ment to Contract Nos. C25730 and C25731, dated November 24, 1981, to the contract dated October 12, 1976 between the County of Orange and the City of Newport Beach, for the transfer of remaining funds from Newport Beach Year II Citizen Advisory Committee Contract to Housing /Community Develop- ment Block Grant Year II Contingency account. The County Auditor - Controller is authorized and directed to transfer $4,652.00 from Account 0169 -310 to 0169 -240. IN RE: AMENDMENT TO CONTRACT HOUSING /COMMUNITY DEVELOPMENT HOUSING REHABILITATION CITY OF PLACENTIA On motion of Supervisor Riley, duly seconded and unanimously carried, the Clerk of the Board, on behalf of the Board of Supervisors, is authorized to execute the Housing /Community Development Amendment to Contract No. C26085, dated November 24, 1981, to the contract dated September 19, 1978 between the County of Orange and the City of Placentia for the transfer of $1,404.00 of unexpended Block Grant funds from the completed Park Improvements - Lighting project to a continuing Housing Rehabilitation project. 11013.2.3 412/76) M MINUTES OF THE BOARD OF SUPERVISORS OF ORANGE COUNTY, CALIFORNIA November 24, 1981 IN RE: SECOND AMENDMENT TO CONTRACT HOUSING /COMMUNITY DEVELOPMENT CITIZEN ADVISORY COMMITTEE CITY OF NEWPORT BEACH On motion of Supervisor Riley, duly seconded and unanimously carried, the Clerk of the Board, on behalf of the Board of Supervisors, is authorized to execute the Housing /Community Development Second Amend- ment to Contract Nos. C25730 and C25731, dated November 24, 1981, to the contract dated October 12, 1976 between the County of Orange and the City of Newport Beach, for the transfer of remaining funds from Newport Beach Year II Citizen Advisory Committee Contract to Housing /Community Develop- ment Block Grant Year II Contingency account. The County Auditor - Controller is authorized and directed to transfer $4,652.00 from Account 0169 -310 to 0169 -240. IN RE: AMENDMENT TO CONTRACT HOUSING /COMMUNITY DEVELOPMENT HOUSING REHABILITATION CITY OF PLACENTIA On motion of Supervisor Riley, duly seconded and unanimously carried, the Clerk of the Board, on behalf of the Board of Supervisors, is authorized to execute the Housing /Community Development Amendment to Contract No. C26085, dated November 24, 1981, to the contract dated September 19, 1978 between the County of Orange and the City of Placentia for the transfer of $1,404.00 of unexpended Block Grant funds from the completed Park Improvements - Lighting project to a continuing Housing Rehabilitation project. I �F]on- 2.3(32/]6( • Contract No. C25730 C25731 COUNTY OF ORANGE ENVIRONMENTAL MANAGEMENT AGENCY HOUSING AND CO:1MUNITY DEVELOPMENT SECOND &MENDXENT TO CONTRACT 1 TITLE OF PROJECT: Citizen Advisory Committee (B9.2) 21 Amendment to Contract entered into this -dl day of NO ✓e 3 1981. 4 BY AND BETWEEN 5 CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as CITY. 6 and 7 8 COUNTY OF ORANGE, a political subdivision of the State of California and recognized Urban 9 County under the Federal Housing and Community Act of 1974 & 1977, hereinafter referred to 10 as COUNTY. 11 W I T N E S S E T H 12 WHEREAS, the parties hereto previously entered into Contract Nos. C25730 13 and C25731 dated October 12, 1976, and amended on November 8, 1977 pursuant to the 14. Housing and Community Development Act of 1974 & 1977; and 15I WHEREAS, the COUNTY has requested certain amendments to such Contract; 161 NOW THEREFORE, the above Contract is hereby amended as follows: I 171 A. Contract Deletions: 18 On Page 13: Project Title Citizens Advisory Committee 19I Contract Category No. C25731 2O1 Calculation of Project Cost $7071 21. B. The following shall be substituted in place of the above: 221 On Page 13: Project Title Citizens Advisory Committee 23 Contract Category No. C25731 24 Calculation of Project Cost $2,419.00 (Two Thousand 25 Four Hundred Nineteen Dollars and no /100). 26. C. The additional $4,652.00 (Four Thousand Six Hundred Fifty -Two 27! Dollars and no /100) shall be transferred to the COUNTY's second year contingency 28 account C25630 (B16.17). I i 1 (i I 2 it �I i 3 i 41 5 6'� 7� 9 10 11 12 13 14 . 151 16 17' 18 19 20 21 22 23 24 25 26 27 28 . Contract No. C25730 C25731 IN WITNESS THEREOF, CITY has caused this Contract to be executed by its Mayor and attested by its Clerk and COUNTY has caused this Contract to be executed by the Chairman of the Board of Supervisors and certified by its Clerk, all having been duly authorized by the City Council of CITY and the Orange County Board of Supervisors. Dated: �%L.� ^�� 3 /x0/ ATTEST: City Crerk Dated: /l- a'4 • g/ SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIRIIAN OF THE BOARD. Q. Lt— n , l JUNE ALEXANDER Clerk of the Board of Supervisors of Orange County, California APPROVED AS TO FORM: �- 4-" -r ADRIAN KUYPER, County Counsel ORANGE COUNTY, CALIFORNIA By i � .,(�4�fYVL H /CD '(14— :w & KS:dlc840(17) mac— -2- CITY OF NEWPORT BEACH I' Mayor COUNTY ORANGE, a political subdivision of th Sytate of Calif "ornia Chairman of the Board of Supervisors COUNTY APPR i� AS TO FOP"f: C1 y Attorney, Newoort Beach �r I 2 3 I 4 5 6 RI 9 to II I 1'I i 13 li 16 17 IS 19 20 21 22 i 23 4 '/5 26 27 28 rp I RESOLUTION OF THE BOARD OF SUPERVISORS OF ORANGE COUNTY, CALIFORNIA November. B, 1977 On motion of Supervisor Anthony, duly seconded and carried, the I following Resolution was adopted: BE. IT RESOLVED that this Board approves the Agreement with the City of Newport Beach dated November 8, 1977, titled "Amendment to Community Development Block Grant Program to Provide for Transfer of Responsibility," authorizes the Chairman of this Board to execute same on behalf of the County of Orange and directs the Clerk of the Board to attest thereto. BE IT FURTHER RESOLVED that this Agreement replaces that agreement dated August .IV, 1977, covering the .CJUIgCf subject lJr.. .. .. '. -I. III AYES: SUPERVISORS PIlILIP L. ANTHONY, RALPH B. CLARK, LAURENCE J. SCIMIT,' RALPH A. DIEDRICH, ANT) THOMAS F. RILEY NOES: SUPERVISORS NONE ABSENT: SUPERVISORS NONE STATE OF CALIFORNIA ) ss. COUNTY OF ORPNGE I, JUNE ALEXANDER„ Clerk of the Board of Supervisors of orange County, Caiiforr.ia.I hereby Certify that the above and foregoing RPSoluf.ion was duly and regularly adopted M, the Said Board at a regular meeting thereof held on the;. pit }i ' 'dti ( of . Dlovembar 19 77 and passed by a unanimous vote of Itl WITNESS WHEREOF, I have hereunto set Q:'hIld and seal this `''.3th day of 19 17 --; - JUNf. P.LEXNl1', =R Resolution No. 77 -1759 CNN of the Board''of Supervisors Amendment to Comm. Develop. Bloc }: `of Iji ti q CouTrf ;`Cal i for ni Grant hrog.ram - Tr.ansfcr. of Respon- ,`.` 0ENDMENT TO COMMUNITY DEVF1.OPMOBLOCK GRANT PHOGPAc1 '10 PROVIDE' FOR 'I'RANSPI:R OF RFS'PONSTB11XP1 This Amendment to Agreement dated this � day of %- �;�,�C(��,. �1 1977, 2 for purposes of reference only, between the COUNTY OF ORANGE, hereinafter known as 3 ',County ", and the CITY OF NEWPORT BEACH, hereinafter known as "City ". WI T - ES S ET1l: 5 WHEREAS, County and City previously entered into two Cooperation Agreements, 6 the'first dated January 2, 1975, and amended April S, 1975, and the second dated 7 January 27, 1976, pursuant to Title I of the Housing and Community Development Act 8 of 1974; and 9 WHEREAS, the parties entered into two Community Development Block Grant 10 Program Contracts dated January 6, 1976, and October 12, 1976, and these Contracts 11 specify terms and conditions under which approved community development projects are t(: 12 be perfomed; and 13 WHEREAS, the City has been recently classified an entitlement city by the 14 Department of Housing and Urban Development and must now assume all responsibilities 15 under the housing and Community Development Act of 1974; 16 NOW, THEREFORE, the County and the City hereby amend the aforesaid contracts 17 as follows: 18 A. Tile Community DevejupniuuL Block Gcant Agrcumant dated January G, 1976, 19 is hereby amended as follows: 20 1. The following subparagraphs on page 13 are deleted: 21 a. Calculation of Project Cost: $100,000 22 b. Project Description: Partial payment for acquisition of 23 5.97 acres at Marguerite and Fifth Avenues, Newport Beach, for 24 a Senior Citizens' Center. The property is described as being I 2, in Blocks 93 and 96 of the Irvine Subdivision, Tract 6223 as 26 recorded on pages 1 -88 and 229 -26 through 32 inclusive of the 27 Miscellaneous Maps of the County of Orange, Ca. Approximately 28 -1- i J 1 3.61 acres of this site on the northeast corner of Marguerite and Fifth Avenues is 2 to be leased on a temporary basis for private school purposes as an interim use, 3 with all lease monies maintained in a separate account not to be mingled with city 4 funds and dedicated to the establishment of a senior citizens program. If this 5 land is sold, the City of Newport Beach will comply with all federal rules and 6 regulations in regard to the disposal of lands obtained under the Housing and Communit 7 Development Act of 1974. 8 2. The following shall be substituted in place of the above. 9 a. Calculation of Project Cost: $107,132 10 b. Project Description: Facility development and /or partial paymeet 11 for acquisition of 5.97 acres at Marguerite and Fifth Avenues, 12 Newport Beach, for a Senior Citizens' Center. The property is 13 described as being in Blocks 93 and 96 of the Irvine Subdivision, 14 Tract 6228 as recorded on pages 1 -83 and 229 -26 through 32 15 inclusive of the Miscellaneous ;taps of the County of Orange, Ca. 16 Approximately 3.61 acres of this site on the northeast corner of 17 Marguerite and Fifth Avenues is to be leased on a temporary basic 18 for private school purposes as an interim use, with all lease 19 monies maintained in a separate account not to be mingled with 20 city funds and .dedicated to the establishment of a senior 21 citizens program. On or before June 30, 1978, the entire site 22 and facilities shall be made available as a Senior Citizens 23 Center. City will not grant an extension of the school lease 24 beyond June 30, 1978. If this land is sold, the City of Newport 25 Beach will comply with all federal rules and regulations in rega: 26 to the disposal of lands obtained under the Housing and Communit_ 27I Development Act of 1974. 28J -2- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 2.} 26 3. The following subparagraph on page 13 regarding a citizen's advisory committee is also deleted: Calculation of Project Cost: $13,697 4. The following is substituted in place of the above: Calculation of Project Cost: $ 6,565 B. The Community Development Block Grant Agreement dated October 12, 1976 is hereby amended as follows: I. The following subparagraphs on page 13 are deleted: a. Calculations of Project Cost $200,000 b. Project Description: Partial payment for acquisition of 5.97 acres at Marguerite and Fifth Avenues, Newport Beach, for a Senior Citizens' Center. The property is described as being in Blocks 93 and 96 of the Irvine Subdivision, Tract 6228 as recorded on pages 1 -88 and 229 -26 through 32 inclusive of the miscellaneous Nap::' of the County of Orange, CA. Approximately 3.61 acres of this site on the northeast corner of Marguerite and Fifth Avenues is to be leased on a temporary basis for private school purposes as an interim use, with alp'- -lease monies maintained in a separate accounr. not to be mingled with city funds and dedicated to the establishment of a senior citizens program. If this land is sold, the City of Newport Beach will comply with all federal rules and regulations in regard to the disposal of lairds obtained under the Houniug and Community Development Act of 2974. 2. The following subparagraphs shall be substituted in place of the above: a. Calculation of Project Cost: $207,929 h- project Description: Facility development and /or partial payment or acquisition of 5.97 acres at Marguerite and Fifth Avenues, -3- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17, 15 19 20 21 22 23 24 25 26 27 28 Newport Beach, for a Senior Citizens' Center. The property is described as being in Blocks 93 and 96 of the Irvine Subdivision, Tract 6228 as recorded on pages 1 -88 and 229 -26 through 32 inclusive of the Miscellaneous Maps of the County of Orange, CA. Approximately 3.61 acres of this site on the northeast corner of Marguerite and Fifth Avenues is to be leased on a temporary basis for private school purposes as an interim use, with all lease monie maintained in a separate account not to be mingled with city funds and dedicated to the establishment of a senior citizens program. On or before June 30, 1978, the entire site and facilities shall be made available as a Senior Citizens Center. City will not grant an extension of the school lease beyond June 30, 1975. If this land is sold, the City of Newport Beach will comply with all federal rules and regulations in regard to the disposal of lands obtained under the Housing and Community Development Act of 1974. 3. The following subparagraph on page 13 regarding a citizen's . advisory committee is also deleted: Calculation of Project Cost: $15,000 4. The following is substiturod in place of the above: Calculation of Project Cost: $ 7,071 In the event that the 5.97 acres are determined unnecessary or inappropriat in whole or in part for use as a Senior Citi7.cns Center, that portion of the properL will be liquidated in accordance with Federal Management Circular 74 -7 and the Consolidated Community Development Block Grant Regulations 'dated July, 1976. On June 30, 1977, the City shall assume, and the County shall be relieved of all responsibilities for the satisfactory completion of said Housing and Communit: Development Block Grant Program involving; the City. The City agrees to assume this -4- lI� 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 PAN 22 23 24 25 26 27 28 responsibility and to comply with the Housing and Community Development Act of 1974 and all regulations thereunder. This amendment and transfer of responsibility provided for herein is subject to the review and approval by the Department of Housing and Urban Development (HUD). If said department disapproves this amendment, it shall thereby be in- operative and neither party shall be bound by the terms and conditions herein. IN WITNESS WHEREOF, City has caused this agreement to be executed by its Mayor and attested by its Clerk, and County has caused this agreement to be executed by the Chairman of the Board of Supervisors and attested by its Clerk, all duly authorized by the City Council and the Board of/§bpervisors. Dated: /_= �CtPiYi71 1 ATTEST: jUNF, ALEXANDER Clerk of the Board.i of Supervisors 4 Dated:r� 2A Ty ST : EI C l e r k Z_ Q— — APPROVED AS TO FORM: City Attorney APPROVED AS TO FOICM ADRIAN KIJYPEI:, County Counsel Orange County, California sIm CN B -5- F. Chairman of the Board of Supervisors • 0 CITY OF NEWPORT BEACH OFFICE OF THE CITY CLERK (714) 640 -2251 November 3, 1981 Bonnie J. Ramsay Environmental Management Agency Housing /Comm. Develop. Program Office P.O. Box 4048 Santa Ana, CA 92702 Dear Ms. Ramsay: Enclosed are the original and two copies of the Housing and Community Development Act between the County of Orange and the City of Newport Beach. Please execute each copy and return two of them to the City Clerks office of the City of Newport Beach. Thank you for your cooperation. Wanda E. Andersen City Clerk WEA:1r encs. City Hall • 3300 Newport Boulevard, Newport Beach, California 92663 C - d-3DLI • City Council9eeting October 26, 1981 Agenda Item No. F -2(a) OCT 2 6 1981 {y the CITY COUNCIL CITY OF NEWPORT BEACH CITY OIL " W al KAGH TO: City Council FROM: Planning Department SUBJECT: Amendment to Contract pursuant to the Housing and Community Development Acts of 1974 and 1977. SuQQested Action If desired, adopt Resolution No. authorizing the Mayor and City Clerk to execute an Amendment to Contract pursuant to the Housing and Community Development Acts of 1974 and 1977, trans- ferring $4,652.00 from the City's Contract No. C25731 for the Citizens Advisory Committee to the County's Second Year Contin- gency Account, Background In the years 1975 and 1976, the City of Newport Beach participated in the Housing and Community Development Block Grant Program as part of the "Urban County" application of the County of Orange. The City used its share of funds to purchase the Senior Citizen Center property and to staff the Community Development Citizens Advisory Committee. The City requested, and received, the full Grant amount allocated to the Newport Beach projects but later returned $4,652.00 drawn for expenditures which were determined to be ineligible. This year City Staff attempted to draw down this remaining Grant money again for data processing services performed by the Finance Department for the Citizens Advisory Committee. Due to the amount of time which has passed, however, adequate documentation for audit of these expenditures did not exist, and the County denied the request for funds, The County, therefore, is request- ing this amendment to the Newport Beach Community Development Block Grant Contract for 1976 transferring $4,652.00 to the County's Second Year Contingency Account. Respectfully submitted, PLANNING DEPARTMENT JAMES D. HEWICKER, Director by PATRICIA TEMPLE / Senior Planner PT /kk Attachments: 1) Amendment to Contract 2 Amended Contract dated November 8, 1977 8 9 101 llj 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27' 28 • • Contract No. C25730 C25731 COUNTY OF ORANGE ENVIRONMENTAL MANAGEMENT AGENCY HOUSING AND COMMUNITY DEVELOPMENT SECOND AMENDMENT TO CONTRACT TITLE OF PROJECT: Citizen Advisory Committee (B9.2) Amendment to Contract entered into this day of , 1981. BY AND BETWEEN and CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as CITY. COUNTY OF ORANGE, a political subdivision of the State of California and recognized Urban County under the Federal Housing and Community Act of 1974 & 1977, hereinafter referred to as COUNTY. W I T N E S S E.T H WHEREAS, the parties hereto previously entered into Contract Nos. C25730 and C25731 dated October 12, 1976, and amended on November 8, 1977 pursuant to the Housing and Community.Development Act of 1974 & 1977; and WHEREAS, the COUNTY has requested certain amendments to such Contract; NOW THEREFORE, the above Contract is hereby amended as follows: A. Contract Deletions: On Page 13: Project Title Citizens Advisory Committee Contract Category No. C25731 Calculation of Project Cost $7071 B. The following shall be substituted in place of the above: On Page 13: Project Title Citizens Advisory Committee Contract Category No. C25731 Calculation of Project Cost $2,419.00 (Two Thousand Four Hundred Nineteen Dollars and no /100). C. The additional $4,652.00 (Four Thousand Six Hundred Fifty —Two Dollars and no /100) shall be transferred to the COUNTY's second year contingency account C25630 (B16.17). —1— z �. 1i 21 31 4'. I 5' 61 7i 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 • • Contract No. C25730 C25731 IN WITNESS THEREOF, CITY has caused this Contract to be executed by its Mayor and attested by its Clerk and COUNTY has caused this Contract to be executed by the Chairman of the Board of Supervisors and certified by its Clerk, all having been duly authorized by the City Council of CITY and the Orange County Board of Supervisors. Dated: ATTEST: City Clerk Dated: SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD. JUNE ALEXANDER Clerk of the Board of Supervisors of Orange County, California APPROVED AS TO FORM: ADRIAN KUYPER, County Counsel ORANGE COUNTY, CALIFORNIA By H/ CD 'b- -i c KS:dlc840(17) -2- CITY OF NEWPORT BEACH By Mayor COUNTY OF ORANGE, a political subdivision of the State of California By Chairman of the Board of Supervisors COUNTY ki 2 3 i C> B 9 13 li I 1 1'�l 1/ ] 18 19 20 21 22 23 2 •i 25 L7 rp IZE,SOLUTI:ON OP '.1 HP BOAR) OP SUIIEMItSORS Ol' ORANGE COUNTY, CALIFORNIA November. 8, 1.977 On motion of Supervisor Anthony, duly scconlcd and carried, the following Resolution was adopted: BE IT RESOLVED that this Board approves the Agreement with the City of Newport Beach dated November 8, 1.977, titled "Amendment to Community Development Block Grant Program to Provide for Transfer of Responsibility," authorizes the Chairman of this Board to execute same on behalf of the County of Orange and directs the Clerk of the Board to attest thereto. BE IT FURTHER RESOLVED that this Agreement replaces that agreement: Aav ed ^ %Ugus— Jv, 1977, co- er-ing the sa-.? S1l LojjCVt F,a I DYES: SUPIRVISORS PHILIP L. ANTHONY, RALPH B. CLARK, LAURENCE J. SCHh1I9', RALPH A. DIF,URICII, AND THOMAS F. RILEY I IMES. SUPERVISORS NONE ABSE'J., SUPERVISORS NONE STATE OF CALIFORNIA ) f ss. III COWPTY OF ORANGE ) I, JUNE ALFXAMOI -R, Clerk of the Boat'd of Supervisors, Of orar:ge Ccur:ty, Caiiforr.ia,l herehy certify that the ahove and foregoing Resolution t;as d,:ly and regularly adoptec! h;' the said ':hard at a regular meeting thereof held on the.:3rlt >' d,i.� of . November 19 77 , and Pissed by a unanimous; vote of said IN WITNESS l•lHEREOF, I have hereunto set my tt;}ind and spill this ` .8th day of No ��br 19 77 -- Itesol.ution No. 77 -1.754 `Cl;erl:. of t;e POard-'Of- Supervisor; Amendment to Comm. Develop. Block Of "�Ji';ing2 Cotlpty', Cali fnr•r.ia Grant Program — Trrnrecfer of Rcs,,pon- r. i h i 1. i tv - c, i i-v (if N ".rt,n. r ct,.•:,, r, 1 2 3. E!I 5 6'I 7 ' 8 9 10 11 12 13 14 15 16 17 18 191 20 21 22 23 24 25 26 27 28 ONDMF.NC TO COHMUNITY UEVE(.011MI.LOCK GRANT P1'OGI'- 'M'1'0 PGOVIDI' 1,0k TVAN`;VI:K OF RFSPONSM .[Tl t % / This Amendment to Agreement dated this day of "f ,'1�t(hi��� 1977, for purposes of reference only, between the COUNTY OF ORANGE, hereinafter known as "County ", and the CITY OF NEWPORT BF.ACII, hereinafter known as "City ". W I T N E S S E T II: WHEREAS, County and City previously entered into two Cooperation Agreements, the 'first dated January 2, 1975, and amended April 8, 1975, and the second dated January 27, 1976, pursuant to Title I of the Housing and Community Development Act of 1974; and WHEREAS, the parties entered into two Community Development Block Grant Program Contracts dated January 6, 1976, and October 12, 1976, and these Contracts specify terms and conditions under which approved community development projects are t be performed; and WHEREAS, the City has been recently classified an entitlement city by the Department of Housing and Urban Development and must now assume all responsibilities under the Housing and Community Development Act of 1974; NOW, THEREFORE, the County and the City hereby amend the aforesaid contracts as follows: A. ine Community DevelopmvuL B.Iuck Crtult Agl:uuluut dated January 6, 1976, is hereby amended as follows: 1. The following subparagraphs on page 13 are deleted: a. Calculation of Project Cost: $100,000 b. Project Description: Partial payment for acquisition of 5.97 acres at Marguerite and Fifth Avenues, Newport Beach, for a Senior Citizens' Center. The property is described as being in Blocks 93 and 96 of the Irvine Subdivision, 'tract 6223 as recorded on pa-es 1 -88 and 229 -26 through 32 inclusive of the Miscellaneous Maps of the County of Orange, Ca. Approximately 1 2 3 4 5 6 7 8 4 10 11 12 13 14 15 16 17 18 19 20 21 22 23 0041 25 26 27 28 3.61 acres of this site on the northeast corner of Marguerite and Fifth Avenues is to be leased on a temporary basis for private school purposes as an interim use, with all lease monies maintained in a separate account not to be mingled with city funds and dedicated to the establishment of a senior citizens program. If this land is sold, the City of Newport Beach will comply with all federal rules and regulations in regard to the disposal of lands obtained under the Housing and Communii Development Act of 1974. 2. The following shall be substituted in place of the above. a. Calculation of Project Cost: $107,132 b. Project Description: Facility development and /or partial payment for acquisition of 5.97 acres at Marguerite and Fifth Avenues, Newport Beach, for a Senior Citizens' Center. The property is described as being in Blocks 93 and 96 of the Irvine Subdivision Tract 6228 as recorded on pages 1 -88 and 229 -26 through 32 inclusive of the Miscellaneous Maps of the County of Orange, Ca. Approximately 3.61 acres of this site on the northeast corner of Marguerite and Fifth Avenues is to be leased on a temporary bast.! for private cchaol purposes as an interim use, with all lease monies maintained in a separate account not to be mingled with city funds and dedicated to the establishment of a senior citizens program. On or before June 30, 1978, the entire site and facilities shall be made available as a Senior Citizens Center. City will not grant an extension of the school lease beyond June 30, 1978. If this land is sold, the City of Newport Beach will comply with all federal rules and regulations. in regal to the disposal of lards obtained under the Housing and Community Development Act of 1974. -2- / Co 1 3. The following subparagraph on page 13 regarding a citizen's advisory 2 committee is also deleted: 3 III Calculation of Project Cost: $13 , 697 4 I 4. The following is substituted in place of the above: 5 Calculation of Project Cost: $ 6,565 6 B. The Community Development Block Grant Agreement dated October 12, 1976 is 7 hereby amended as follows: 8 1. The following subparagraphs on page 13 are deleted- 9 a. Calculations of Project Cost $200,000 10 b. Project Description: Partial payment for acquisition of 5.97 acres 11 at Marguerite and Fifth Avenues, Newport Beach, for a Senior 12 Citizens' Center. The property is described as being in Blocks 13 93 and 96 of the,Irvine Subdivision, Tract 6228 as recorded on 14 pages 1 -88 and 229 -26 through 32 inclusive of the Miscellaneous Maps , 15 of the County of Orange, CA. Approximately 3.61 acres of this site 16 on the northeast corner of Aarguerite and Fifth Avenues is to be 17 leased on a temporary basis for private school purposes as an 18 interim use, with all lease monies maintained in a separate account 19 not to be mingled with city funds and dedicated to the establishment 20 of a senior citizens program. If this land is sold, the City 21 of Newport Beach will comply with all. federal rules and regulations 22 in regard to the disposal of lairds obtained under the Flouring and 23 Community Development Act of 1974. 21�i 2. The following subparagraphs shall he substituted in place of the above: 2>'I a. Calculation of Project Coa ;t: $207,929 2b( b. Project Description: Facility development and /or partial payment 27`'!' for acquisition of 5.97 acres at Marguerite and Fifth Avenues, 28 1 i 1 Newport Beach, for a Senior Citizens' Center. The property is 2 described as being in Blocks 93 and 96 of the Irvine Subdivision, 3 Tract 6228 as recorded on pages 1 -88 and 229 -26 through 32 4 inclusive of the Miscellaneous Maps of the County of Orange, CA. 5 Approximately 3.61 acres of this site on the northeast corner of 6 Marguerite and Fifth Avenues is to be leased on a temporary basis 7 for private school purposes as an interim use, with all lease moniF. 8 maintained in a separate account not to be mingled with city funds 9 and dedicated to the establishment of a senior citizens program. 10 On or before June 30, 1978, the entire site and facilities shall 11 be made available as a Senior Citizens Center. City will not 12 grant an extension of the school lease beyond June 30, 1976. If 13 I this land is sold, the City of Newport Reach will comply with all 14 I federal rules and regulations in regard to the disposal of lands 151 obtained under the housing and Community Development Act of 1974. 16 3. The following subparagraph on page 13 regarding a citizen's 17 advisory committee is also deleted: 18 Calculation of Project Cost: $15,000 19 4. The following is substituted in place of the above: 20 Calculation of Project Cost: $ 7,071 21 In the event that the 5.97 acres are determined unnecessary or inappropriar 2211 in whole or in part for usv as a Senior Citizens Center, that portion of the properL) 23 I will be liquidated in accordance with federal Management Circular 74 -7 and the 24�I Consolidated Community Development Block Grant Regulations Mated July, 1976. 2511 On June 30, 1977, the City shall assume, and the County shall be relieved t 2611 of all responsibilities for the satisfactory completion of said Housing and Communi.t.. 271 Development Block Grant Program involvin;; the City. The City agrees to assume this 28 -4- ,! g 1! 2 3 4 5 G 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 24 25 26 27 28 responsibility and to comply with the Housing and Community Development Act of 1974 and all regulations thereunder. This amendment and transfer of responsibility provided for herein is subject to the review and approval by the Department of Housing and Urban Development (HUD) . If said department disapproves this amendment, it shall thereby be in- operative and neither party shall be bound by the terms and conditions herein. IN WITNESS WHEREOF, City has caused this agreement to be executed by its Mayor and attested by its Clerk, and County has caused this agreement to be executed by the Chairman of the Board of Supervisors and attested by its Clerk, all duly authorized by the City Council and the Board of/gipervisors. Dated: �A A ATTEST: JUNE ALE�AND:R Clerk of the Board of Supervisors , Dated:e7e --Lz, �d /� �2 ATTEST: �.� ity Clerk APPROVED AS TO FORM: City Attorney APPROVED AS TO FORM ADRIAN KUYPEI',, County Counsel Orange County, California sim -S- C B Chairman of the Board of Supervisors im RESOLUTION NO. I I 0-13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH TRANSFERRING $4,652.00 FROM CONTRACT NO. C25731 FOR THE CITIZENS' ADVISORY COMMITTEE TO THE COUNTY'S SECOND YEAR CONTINGENCY ACCOUNT AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAME ON BEHALF OF THE CITY WHEREAS, on September 27, 1976, the City Council of the City of Newport Beach adopted Resolution No. 8907 which approved a contract between the City of Newport Beach and the County of Orange for the Newport Beach Second Year Community Development Block Grant Program; and WHEREAS, there has been presented to the City of Newport Beach from the County of Orange an amendment to said contract which provides for the return by City of certain unused funds which were determined to be ineligible for the intended use; and WHEREAS, the City of Newport Beach has no other applicable or valid claim on said funds. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that said funds be returned to the County and the amount of $4,652.00 held for the Newport Beach Community Development Block Grant Contract of 1976 be transferred to the County's Second Year Contingency Account; and BE IT FURTHER RESOLVED by the City Council of the City of Newport Beach that the amended contract described above be and hereby is approved and the Mayor and City Clerk are hereby authorized and directed to execute same on behalf of the City of Newport Beach. ATTEST: City Clerk 10/26/81 Pr 0 0 ADOPTED this alp day of © C.1 . , 1981. 2 Mayor