HomeMy WebLinkAboutC-8933-1 - JSA for Janitorial Services at City Facilities, Park & Beach Restrooms, and for Provision of Paper Products1
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JANITORIAL SERVICES AGREEMENT
1 WITH KLEENWAY SERVICES, INC. FOR
v JANITORIAL SERVICES AT CITY FACILITIES, PARK & BEACH RESTROOMS, AND
FOR PROVISION OF PAPER PRODUCTS
THIS JANITORIAL SERVICES AGREEMENT ("Agreement") is made and entered
into as of this 1 st day of November, 2022 ("Effective Date"), by and between the CITY OF
NEWPORT BEACH, a California municipal corporation and charter city ("City"), and
KLEENWAY SERVICES, INC., a California corporation ("Contractor"), whose address is
20431 West Windsor Lane, Porter Ranch, California 91326, and is made with reference
to the following:
RECITALS
A. City is a municipal corporation duly organized and validly existing under the laws
of the State of California with the power to carry on its business as it is now being
conducted under the statutes of the State of California and the Charter of City.
B. City desires to engage Contractor to perform janitorial services for City ("Project").
C. Contractor possesses the skill, experience, ability, background, certification and
knowledge to provide the janitorial services described in this Agreement.
D. Contractor has examined the location of all proposed work, carefully reviewed and
evaluated the specifications set forth by City for the Project, is familiar with all
conditions relevant to the performance of services, and has committed to perform
all work required for the compensation specified in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties
as follows:
1. TERM
The term of this Agreement shall commence on the Effective Date, for an initial
term of five (5) years ("Initial Term"). The term of this Agreement shall automatically renew
for two (2) additional one (1) year terms (each a "Renewal Term") unless City or
Contractor provides the other with written notice of non -renewal at least thirty (30) days
prior to expiration of the active Initial Term or Renewal Term, as applicable, or
alternatively, if the Agreement is terminated earlier as set forth herein.
2. SERVICES TO BE PERFORMED
2.1 Contractor shall diligently perform all the services described in the Scope of
Services attached hereto as Exhibit A and incorporated herein by reference ("Services"
or "Work"). As a material inducement to City entering into this Agreement, Contractor
represents and warrants that Contractor is a provider of first class work and Contractor is
experienced in performing the Work contemplated herein and, in light of such status and
experience, Contractor covenants that it shall follow community professional standards
with the ordinary degree of skill and care that would be used by other reasonably
competent practitioners of the same discipline under similar circumstances, in performing
the Work required hereunder, and that all materials will be of good quality.
2.2 Contractor shall perform all Work required to be performed, and shall
provide and furnish all the labor, materials, necessary tools, expendable equipment and
all utility and transportation services necessary for the Project.
2.3 Upon written request for any on -call Services, from the Project Administrator
as defined herein, Contractor shall provide a letter proposal for Services requested by the
City (hereinafter referred to as the "Letter Proposal"). The Letter Proposal shall include
the following:
2.3.1 A detailed description of the Services to be provided;
2.3.2 The position of each person to be assigned to perform the Services,
and the name of the individuals to be assigned, if available,
and
2.3.3 The estimated number of hours and cost to complete the Services;
2.3.4 The time needed to finish the specific project.
2.4 No on -call Services shall be provided until the Project Administrator has
provided written acceptance of the Letter Proposal. Once authorized to proceed,
Contractor shall diligently perform the duties in the approved Letter Proposal.
3. TIME OF PERFORMANCE
3.1 Time is of the essence in the performance of Services under this Agreement
and Contractor shall perform the Services in accordance with the schedule included in
Exhibit A. In the absence of a specific schedule, the Services shall be performed to
completion in a diligent and timely manner. The failure by Contractor to strictly adhere to
the schedule set forth in Exhibit A, if any, or perform the Services in a diligent and timely
manner may result in termination of this Agreement by City.
3.2 Notwithstanding the foregoing, Contractor shall not be responsible for
delays due to causes beyond Contractor's reasonable control. However, in the case of
any such delay in the Services to be provided for the Project, each party hereby agrees
to provide notice within two (2) calendar days of the occurrence causing the delay to the
other party so that all delays can be addressed.
3.3 Contractor shall submit all requests for extensions of time for performance
in writing to the Project Administrator as defined herein, not later than two (2) calendar
days after the start of the condition that purportedly causes a delay. The Project
Administrator shall review all such requests and may grant reasonable time extensions
for unforeseeable delays that are beyond Contractor's control.
Kleenway Services, Inc. Page 2
3.4 For all time periods not specifically set forth herein, Contractor shall respond
in the most expedient and appropriate manner under the circumstances, by fax, hand -
delivery or mail.
4. COMPENSATION TO CONTRACTOR
4.1 City shall pay Contractor for the Services on a time and expense not -to -
exceed basis in accordance with the provisions of this Section and the Schedule of Billing
Rates attached hereto as Exhibit B and incorporated herein by reference. Except as
otherwise provided herein, no rate changes shall be made during the term of this
Agreement without the prior written approval of City. Contractor's compensation for all
Services performed in accordance with this Agreement, including all reimbursable items,
shall not exceed Fourteen Million Seven Hundred Sixty Thousand Dollars and 00/100
($14,760,000.00), without prior written amendment to the Agreement.
4.2 Upon the first anniversary of the Effective Date and upon each anniversary
of the Effective Date thereafter, the billing rates set forth in Exhibit B ("Billing Rates") may
be adjusted by an increase not to exceed 2.0% to the Billing Rates. Contractor shall notify
City in writing of any requests for adjustment pursuant to this Section at least thirty (30)
days prior to the Effective Date of such adjustment, and provide updated billing rates.
Adjusted billing rates shall be approved in writing by City prior to use. The maximum
adjustment increase to the Billing Rates, for any year where an adjustment is made
pursuant to this Section, shall not exceed 2.0% of the Billing Rates in effect immediately
preceding such adjustment.
4.3 Contractor shall submit monthly invoices to City describing the Work
performed the preceding month. Contractor's bills shall include the name and/or
classification of employee who performed the Work, a brief description of the Services
performed and/or the specific task in the Scope of Services to which it relates, the date
the Services were performed, the number of hours spent on all Work billed on an hourly
basis, and a description of any reimbursable expenditures. City shall pay Contractor no
later than thirty (30) calendar days after approval of the monthly invoice by City staff.
4.4 City shall reimburse Contractor only for those costs or expenses specifically
identified in Exhibit B to this Agreement, or specifically approved in writing in advance by
City.
4.5 Contractor shall not receive any compensation for Extra Work performed
without the prior written authorization of City. As used herein, "Extra Work" means any
Work that is determined by City to be necessary for the proper completion of the Project,
but which is not included within the Scope of Services and which the parties did not
reasonably anticipate would be necessary at the execution of this Agreement.
Compensation for any authorized Extra Work shall be paid in accordance with Exhibit B.
5. PROJECT MANAGER
5.1 Contractor shall designate a Project Manager, who shall coordinate all
phases of the Project. This Project Manager shall be available to City at all reasonable
Kleenway Services, Inc. Page 3
times during the Agreement term. Contractor has designated Bill Germanis to be its
Project Manager. Contractor shall not remove or reassign the Project Manager or any
personnel listed in Exhibit A or assign any new or replacement personnel to the Project
without the prior written consent of City. City's approval shall not be unreasonably
withheld with respect to the removal or assignment of non -key personnel.
5.2 Contractor, at the sole discretion of City, shall remove from the Project any
of its personnel assigned to the performance of Services upon written request of City.
Contractor warrants that it will continuously furnish the necessary personnel to complete
the Project on a timely basis as contemplated by this Agreement.
6. ADMINISTRATION
This Agreement will be administered by the Public Works Department. City's
Public Works Deputy Director — Municipal Operations or designee shall be the Project
Administrator and shall have the authority to act for City under this Agreement. The
Project Administrator shall represent City in all matters pertaining to the Services to be
rendered pursuant to this Agreement.
7. CITY'S RESPONSIBILITIES
To assist Contractor in the execution of its responsibilities under this Agreement,
City agrees to provide access to and upon request of Contractor, one copy of all existing
relevant information on file at City. City will provide all such materials in a timely manner
so as not to cause delays in Contractor's Work schedule.
8. TYPE AND INSTALLATION OF MATERIALS/STANDARD OF CARE
8.1 Contractor shall use only the standard materials described in Exhibit A in
performing Services under this Agreement. Any deviation from the materials described
in Exhibit A shall not be installed or utilized unless approved in advance and in writing by
the Project Administrator.
8.2 All of the Services shall be performed by Contractor or under Contractor's
supervision. Contractor represents that it possesses the personnel required to perform
the Services required by this Agreement, and that it will perform all Services in a manner
commensurate with community professional standards and with the ordinary degree of
skill and care that would be used by other reasonably competent practitioners of the same
discipline under similar circumstances. All Services shall be performed by qualified and
experienced personnel who are not employed by City. By delivery of completed Work,
Contractor certifies that the Work conforms to the requirements of this Agreement, all
applicable federal, state and local laws and legally recognized professional standards.
8.3 Contractor represents and warrants to City that it has, shall obtain and shall
keep in full force and effect during the term hereof, at its sole cost and expense, all
licenses, permits, qualifications, insurance and approvals of whatsoever nature that is
legally required of Contractor to practice its profession. Contractor shall maintain a City
of Newport Beach business license during the term of this Agreement.
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8.4 Contractor shall not be responsible for delay, nor shall Contractor be
responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, acts of God, or the failure of City to furnish timely information or to
approve or disapprove Contractor's Work promptly, or delay or faulty performance by City,
contractors, or governmental agencies.
9. RESPONSIBILITY FOR DAMAGES OR INJURY
9.1 City and all officers, employees and representatives thereof shall not be
responsible in any manner for any loss or damage to any of the materials or other things
used or employed in performing the Project or for injury to or death of any person as a
result of Contractor's performance of the Services required hereunder; or for damage to
property from any cause arising from the performance of the Project by Contractor, or its
subcontractors, or its workers, or anyone employed by either of them.
9.2 Contractor shall be responsible for any liability imposed by law and for
injuries to or death of any person or damage to property resulting from defects,
obstructions or from any cause arising from Contractor's Work on the Project, or the Work
of any subcontractor or supplier selected by Contractor.
9.3 To the fullest extent permitted by law, Contractor shall indemnify, defend
and hold harmless City, its City Council, boards and commissions, officers, agents,
volunteers, and employees (collectively, the "Indemnified Parties") from and against any
and all claims (including, without limitation, claims for bodily injury, death or damage to
property), demands, obligations, damages, actions, causes of action, suits, losses,
judgments, fines, penalties, liabilities, costs and expenses (including, without limitation,
attorneys' fees, disbursements and court costs) of every kind and nature whatsoever
(individually, a Claim; collectively, "Claims"), which may arise from or in any manner relate
(directly or indirectly) to any breach of the terms and conditions of this Agreement, any
Work performed or Services provided under this Agreement including, without limitation,
defects in workmanship or materials or Contractor's presence or activities conducted on
the Project (including the negligent and/or willful acts, errors and/or omissions of
Contractor, its principals, officers, agents, employees, vendors, suppliers, consultants,
subcontractors, anyone employed directly or indirectly by any of them or for whose acts
they may be liable or any or all of them).
9.4 Notwithstanding the foregoing, nothing herein shall be construed to require
Contractor to indemnify the Indemnified Parties from any Claim arising from the sole
negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall
be construed as authorizing any award of attorneys' fees in any action on or to enforce
the terms of this Agreement. This indemnity shall apply to all claims and liability
regardless of whether any insurance policies are applicable. The policy limits do not act
as a limitation upon the amount of indemnification to be provided by Contractor.
9.5 Contractor shall perform all Work in a manner to minimize public
inconvenience and possible hazard, to restore other work areas to their original condition
and former usefulness as soon as possible, and to protect public and private property.
Kleenway Services, Inc. Page 5
Contractor shall be liable for any private or public property damaged during the
performance of the Work by Contractor or its agents.
9.6 To the extent authorized by law, as much of the money due Contractor
under and by virtue of the Agreement as shall be considered necessary by City may be
retained by it until disposition has been made of such suits or claims for damages as
aforesaid.
9.7 The rights and obligations set forth in this Section shall survive the
termination of this Agreement.
10. INDEPENDENT CONTRACTOR
It is understood that City retains Contractor on an independent contractor basis
and Contractor is not an agent or employee of City. The manner and means of conducting
the Work are under the control of Contractor, except to the extent they are limited by
statute, rule or regulation and the expressed terms of this Agreement. No civil service
status or other right of employment shall accrue to Contractor or its employees. Nothing
in this Agreement shall be deemed to constitute approval for Contractor or any of
Contractor's employees or agents, to be the agents or employees of City. Contractor
shall have the responsibility for and control over the means of performing the Work,
provided that Contractor is in compliance with the terms of this Agreement. Anything in
this Agreement that may appear to give City the right to direct Contractor as to the details
of the performance of the Work or to exercise a measure of control over Contractor shall
mean only that Contractor shall follow the desires of City with respect to the results of the
Services.
11. COOPERATION
Contractor agrees to work closely and cooperate fully with City's designated
Project Administrator and any other agencies that may have jurisdiction or interest in the
Work to be performed. City agrees to cooperate with Contractor on the Project.
12. CITY POLICY
Contractor shall discuss and review all matters relating to policy and Project
direction with City's Project Administrator in advance of all critical decision points in order
to ensure the Project proceeds in a manner consistent with City goals and policies.
13. PROGRESS
Contractor is responsible for keeping the Project Administrator informed on a
regular basis regarding the status and progress of the Project, activities performed and
planned, and any meetings that have been scheduled or are desired.
Kleenway Services, Inc. Page 6
14. INSURANCE
Without limiting Contractor's indemnification of City, and prior to commencement
of Work, Contractor shall obtain, provide and maintain at its own expense during the term
of this Agreement or for other periods as specified in this Agreement, policies of insurance
of the type, amounts, terms and conditions described in the Insurance Requirements
attached hereto as Exhibit C, and incorporated herein by reference.
15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS
Except as specifically authorized under this Agreement, the Services to be
provided under this Agreement shall not be assigned, transferred contracted or
subcontracted out without the prior written approval of City. Any of the following shall be
construed as an assignment: The sale, assignment, transfer or other disposition of any
of the issued and outstanding capital stock of Contractor, or of the interest of any general
partner or joint venturer or syndicate member or cotenant if Contractor is a partnership or
joint -venture or syndicate or cotenancy, which shall result in changing the control of
Contractor. Control means fifty percent (50%) or more of the voting power or twenty-five
percent (25%) or more of the assets of the corporation, partnership or joint -venture.
16. SUBCONTRACTING
The subcontractors authorized by City, if any, to perform Work on this Project are
identified in Exhibit A. Contractor shall be fully responsible to City for all acts and
omissions of any subcontractor. Nothing in this Agreement shall create any contractual
relationship between City and any subcontractor nor shall it create any obligation on the
part of City to pay or to see to the payment of any monies due to any such subcontractor
other than as otherwise required by law. City is an intended beneficiary of any Work
performed by the subcontractor for purposes of establishing a duty of care between the
subcontractor and City. Except as specifically authorized herein, the Services to be
provided under this Agreement shall not be otherwise assigned, transferred, contracted
or subcontracted out without the prior written approval of City.
17. OWNERSHIP OF DOCUMENTS
Each and every report, draft, map, record, plan, document and other writing
produced (hereinafter "Documents"), prepared or caused to be prepared by Contractor,
its officers, employees, agents and subcontractors, in the course of implementing this
Agreement, shall become the exclusive property of City, and City shall have the sole right
to use such materials in its discretion without further compensation to Contractor or any
other party. Contractor shall, at Contractor's expense, provide such Documents to City
upon prior written request.
18. CONFIDENTIALITY
All Documents, including drafts, preliminary drawings or plans, notes and
communications that result from the Services in this Agreement, shall be kept confidential
unless City expressly authorizes in writing the release of information.
Kleenway Services, Inc. Page 7
19. RECORDS
Contractor shall keep records and invoices in connection with the Services to be
performed under this Agreement. Contractor shall maintain complete and accurate
records with respect to the costs incurred under this Agreement and any Services,
expenditures and disbursements charged to City, for a minimum period of three (3) years,
or for any longer period required by law, from the date of final payment to Contractor
under this Agreement. All such records and invoices shall be clearly identifiable.
Contractor shall allow a representative of City to examine, audit and make transcripts or
copies of such records and invoices during regular business hours. Contractor shall allow
inspection of all Work, data, Documents, proceedings and activities related to the
Agreement for a period of three (3) years from the date of final payment to Contractor
under this Agreement.
20. DEDUCTIONS TO COMPENSATION FOR PERFORMANCE DEFICIENCES
Contractor's failure to perform the duties and responsibilities of the Scope of
Services in accordance with the requirements and service levels set forth therein shall
result in a deduction of $500 for each deficiency from the compensation payable to
Contractor. Deficiencies in Contractor's performance will be noted on a deficiency notice
on a form substantially similar to that attached at Exhibit A, Appendix B. City shall not be
required to provide a warning before issuance of a deficiency notice, nor shall Contractor
be entitled to a warning. Contractor's response or explanation, if any, to the deficiency
notice must be submitted to the City within seven (7) calendar days of receipt of the notice.
Deficiencies that result from external factors or are not the fault of Contractor, such as
instances where staff may not be able to enter a restroom, shall not result in deductions.
City shall have sole discretion to determination whether a deficiency results in a
deduction. The City's right to deduct pursuant to this section shall not be an exclusive
remedy for failure of Contractor to perform, but shall be in addition to any and all other
remedies available to City under this Agreement, at law, and in equity.
21. WITHHOLDINGS
City may withhold payment to Contractor of any disputed sums until satisfaction of
the dispute with respect to such payment. Such withholding shall not be deemed to
constitute a failure to pay according to the terms of this Agreement. Contractor shall not
discontinue Work as a result of such withholding. Contractor shall have an immediate
right to appeal to the City Manager or his/her designee with respect to such disputed
sums. Contractor shall be entitled to receive interest on any withheld sums at the rate of
return that City earned on its investments during the time period, from the date of
withholding of any amounts found to have been improperly withheld.
22. CITY'S RIGHT TO EMPLOY OTHER CONTRACTORS
City reserves the right to employ other contractors in connection with the Project.
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23. CONFLICTS OF INTEREST
23.1 Contractor or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act") and/or Government Code §§ 1090 et
seq., which (1) require such persons to disclose any financial interest that may
foreseeably be materially affected by the Work performed under this Agreement, and (2)
prohibit such persons from making, or participating in making, decisions that will
foreseeably financially affect such interest.
23.2 If subject to the Act and/or Government Code §§ 1090 et seq., Contractor
shall conform to all requirements therein. Failure to do so constitutes a material breach
and is grounds for immediate termination of this Agreement by City. Contractor shall
indemnify and hold harmless City for any and all claims for damages resulting from
Contractor's violation of this Section.
24. NOTICES
24.1 All notices, demands, requests or approvals, including any change in
mailing address, to be given under the terms of this Agreement shall be given in writing,
and conclusively shall be deemed served when delivered personally, or on the third
business day after the deposit thereof in the United States mail, postage prepaid, first-
class mail, addressed as hereinafter provided.
24.2 All notices, demands, requests or approvals from Contractor to City shall be
addressed to City at:
Attn: Public Works Director
Public Works Department
City of Newport Beach
100 Civic Center Drive
PO Box 1768
Newport Beach, CA 92658
24.3 All notices, demands, requests or approvals from City to Contractor shall be
addressed to Contractor at:
Attn: Bill Germanis
Kleenway Services, Inc.
5757 Wilshire Blvd., #656
Los Angeles, CA 90036
25. CLAIMS
Unless a shorter time is specified elsewhere in this Agreement, before making its
final request for payment under this Agreement, Contractor shall submit to City, in writing,
all claims for compensation under or arising out of this Agreement. Contractor's
acceptance of the final payment shall constitute a waiver of all claims for compensation
under or arising out of this Agreement except those previously made in writing and
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identified by Contractor in writing as unsettled at the time of its final request for payment.
Contractor and City expressly agree that in addition to any claims filing requirements set
forth in the Agreement, Contractor shall be required to file any claim Contractor may have
against City in strict conformance with the Government Claims Act (Government Code
sections 900 et seq.).
26. TERMINATION
26.1 In the event that either party fails or refuses to perform any of the provisions
of this Agreement at the time and in the manner required, that party shall be deemed in
default in the performance of this Agreement. If such default is not cured within a period
of two (2) calendar days, or if more than two (2) calendar days are reasonably required
to cure the default and the defaulting party fails to give adequate assurance of due
performance within two (2) calendar days after receipt of written notice of default,
specifying the nature of such default and the steps necessary to cure such default, and
thereafter diligently take steps to cure the default, the non -defaulting party may terminate
the Agreement forthwith by giving to the defaulting party written notice thereof.
26.2 Notwithstanding the above provisions, City shall have the right, at its sole
and absolute discretion and without cause, of terminating this Agreement at any time by
giving no less than seven (7) calendar days' prior written notice to Contractor. In the
event of termination under this Section, City shall pay Contractor for Services
satisfactorily performed and costs incurred up to the effective date of termination for which
Contractor has not been previously paid. On the effective date of termination, Contractor
shall deliver to City all reports, Documents and other information developed or
accumulated in the performance of this Agreement, whether in draft or final form.
27. LABOR
27.1 Contractor shall conform with all applicable provisions of state and federal
law including, but not limited to, applicable provisions of the federal Fair Labor Standards
Act ("FLSA") (29 USCA § 201, et seq.).
27.2 Contractor shall comply with all applicable provisions of the California Labor
Code, including the Displaced Janitors Opportunity Act (Labor Code §§1060-1065).
27.3 Whenever Contractor has knowledge that any actual or potential labor
dispute is delaying or threatens to delay the timely performance of this Agreement,
Contractor shall immediately give written notice to City, and provide all relevant
information.
27.4 Contractor represents that all persons working under this Agreement are
verified to be U.S. citizens or persons legally authorized to work in the United States.
27.5 Contractor and its representatives shall submit to, and pass, a criminal
background investigation, by providing a complete set of fingerprints to City prior to
commencing the Work/Services under this Agreement. Contractor and its representatives
are required to submit any fees for the criminal background investigation according to the
Kleenway Services, Inc. Page 10
City's most current administrative fee schedule or successor document. Fingerprints may
be required to be updated periodically.
27.6 To the fullest extent permitted by law, Contractor shall indemnify, defend,
and hold harmless City, its City Council, boards and commissions, officers, agents,
volunteers, and employees from loss or damage, including but not limited to attorneys'
fees, and other costs of defense by reason of actual or alleged violations of any applicable
federal, state and local labor laws or law, rules, and/or regulations. This obligation shall
survive the expiration and/or termination of the Agreement.
28. STANDARD PROVISIONS
28.1 Recitals. City and Contractor acknowledge that the above Recitals are true
and correct and are hereby incorporated by reference.
28.2 Compliance with all Laws. Contractor shall, at its own cost and expense,
comply with all statutes, ordinances, regulations and requirements of all governmental
entities, including federal, state, county or municipal, whether now in force or hereinafter
enacted. In addition, all Work prepared by Contractor shall conform to applicable City,
county, state and federal laws, rules, regulations and permit requirements and be subject
to approval of the Project Administrator and City.
28.3 Waiver. A waiver by either party of any breach, of any term, covenant or
condition contained herein shall not be deemed to be a waiver of any subsequent breach
of the same or any other term, covenant or condition contained herein, whether of the
same or a different character.
28.4 Integrated Contract. This Agreement represents the full and complete
understanding of every kind or nature whatsoever between the parties hereto, and all
preliminary negotiations and agreements of whatsoever kind or nature are merged herein.
No verbal agreement or implied covenant shall be held to vary the provisions herein.
28.5 Conflicts or Inconsistencies. In the event there are any conflicts or
inconsistencies between this Agreement and the Scope of Services or any other
attachments attached hereto, the terms of this Agreement shall govern.
28.6 Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed for or
against either party by reason of the authorship of the Agreement or any other rule of
construction which might otherwise apply.
28.7 Amendments. This Agreement may be modified or amended only by a
written document executed by both Contractor and City and approved as to form by the
City Attorney.
28.8 Severability. If any term or portion of this Agreement is held to be invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions of this Agreement shall continue in full force and effect.
Kleenway Services, Inc. Page 11
28.9 Controlling Law and Venue. The laws of the State of California shall govern
this Agreement and all matters relating to it and any action brought relating to this
Agreement shall be adjudicated in a court of competent jurisdiction in the County of
Orange, State of California.
28.10 Equal Opportunity Employment. Contractor represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee
or applicant for employment because of race, religious creed, color, national origin,
ancestry, physical handicap, medical condition, marital status, sex, sexual orientation,
age or any other impermissible basis under law.
28.11 No Attorneys' Fees. In the event of any dispute or legal action arising under
this Agreement, the prevailing party shall not be entitled to attorneys' fees.
28.12 Counterparts. This Agreement may be executed in two (2) or more
counterparts, each of which shall be deemed an original and all of which together shall
constitute one (1) and the same instrument.
[SIGNATURES ON NEXT PAGE]
Kleenway Services, Inc. Page 12
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date: Sn&z_
By:
a on C. Harp W��
Attorney
ATTEST:
Date:
An-
CITY OF NEWPORT BEACH,
a California 2nicipal corporal
Date:
I►yj
CONTRACTOR: Kleenway Services,
Inc., a California corporation
Date:
Signed in Counterpart
By:
Renee Germanis
Chief Executive Officer / Chief
Financial Officer
[END OF SIGNATURES]
Attachments: Exhibit A — Scope of Services
Exhibit B — Schedule of Billing Rates
Exhibit C — Insurance Requirements
Kleenway Services, Inc. Page 13
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the dates written below.
APPROVED AS TO FORM:
CITY ATTO NEY'S OFFICE
Date: u LZ
By: (J
to-
n C. Harp '9I1Ia4
Attorney T)Mr
ATTEST:
Date:
in
Leilani I. Brown
City Clerk
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
By:
Kevin Muldoon
Mayor
CONTRACTOR:
Inc., a California
Date: 1?1a a
Kleenway Services,
orporation
By:TI / ',-' l
Renee Germanis
Chief Executive Officer / Chief
Financial Officer
[END OF SIGNATURES]
Attachments: Exhibit A - Scope of Services
Exhibit B - Schedule of Billing Rates
Exhibit C - Insurance Requirements
Kleenway Services, Inc. Page 13
EXHIBIT A
SCOPE OF SERVICES
Kleenway Services, Inc. Page A-1
EXHIBIT A
SCOPE OF SERVICES
JANITORIAL SERVICES: CITY FACILITIES, PARK & BEACH RESTROOMS,
PROVISION OF PAPER PRODUCTS
1. CITY RESPONSIBILITIES & PROVISIONS
a. City shall provide means of independent entry (e.g. keys, alarm codes, etc.)
for Contractor personnel to access all buildings and facilities covered in
this scope of services. For those areas with sensitive security protocol
such as the Police Department Headquarters, City staff shall manually
grant access to Contractor personnel on an as -needed basis.
b. If available, City shall provide a designated space at each facility where
paper products and cleaning supplies can be stored.
c. The City may make available to Contractor pieces of equipment for the
purpose of performing the Services indicated in this contract. City -owned
equipment may only be used with permission by the City and may not be
removed or relocated from the facility in which it is housed, even for the
purpose of cleaning at other City -owned facilities.
2. CONTRACTOR RESPONSIBILITIES & PROVISIONS
a. Contractor shall designate a single point of contact such as Account
Manager that the City will contact for issues regarding this project.
b. Contractor shall provide a Night Manager or contact available on -call in
case of problems with closing, locking, or setting building alarms.
c. Contractor shall ensure that there is at least one (1) English-speaking
employee working in any cleaning crews for this project.
d. Contractor shall prohibit any persons other than those employed by the
Contractor to accompany the cleaning crews into City buildings during
closed hours.
e. Upon commencement of this Contract, Contractor shall provide the City's
Project Manager with a list of all personnel assigned to this Project, sorted
by facility. If at any time there are changes to the assigned personnel,
Contractor shall notify the City's Project Manager and relevant Site
Manager in writing.
Prior to commencing services, Contractor workers are required to
successfully pass a California Department of Justice Live Scan
Fingerprinting background check ("Live Scan"), wants/warrants check and
regional records clearance performed by the City of Newport Beach Police
Department. The Contractor shall be responsible for obtaining the Live
Scan for its workers prior to performing work and shall bear the cost
thereof. The Contractor shall schedule the Live Scan with the Newport
Beach Police Department. On the day of the Live Scan, the worker must
obtain an application form from the City of Newport Beach Police
Department (located at 870 Santa Barbara Drive). Upon completion of the
application form, the Live Scan will be performed. The worker must
possess a photo ID such as a Driver's License at the time of the Live
Scan. Also at the time of the Live Scan, payment must be made to the
Newport Beach Police Department via cash, credit card or check made
payable to "The City of Newport Beach." The cost of the Live Scan is set
in accordance with the current City of Newport Beach fee schedule ($32
as of the publish date of this RFB, or as otherwise commensurate with the
City's most current fee schedule), and shall be the financial responsibility
of the Contractor. The Police Department will advise the Contractor and
City's Project Manager whether the worker has passed the Live Scan and
want/warrant and records clearance.
g. All assigned personnel shall be assigned a unique electronic access card
from the City. These access cards shall be used to grant access to the
designated individual named on the card and shall not be shared or
distributed to any other parties. In the event of a change in assigned
personnel, it shall be the Contractor's responsibility to return electronic
access cards belonging to personnel no longer assigned to the City.
h. Provisions & Deliverables
i. Contractor shall provide liquid hand soap, urinal screens, trash can liners
and cleaning supplies necessary to facilitate the cleaning tasks as spelled
out in the Scope of Services.
Provisions & Deliverables
j. Contractor shall provide liquid hand soap, urinal screens, trash can liners
and cleaning supplies necessary to facilitate the cleaning tasks as spelled
out in the Scope of Services.
k. Contractor shall also provide all required paper products as specified in
the Cost File. All proposers must include costs for these alternative
provisions as part of their RFB submittal.
I. All paper products shall meet the minimum recycled content according to
PCC Sections 22150-22154 and SB 1383 (at least 30 percent, by fiber
weight, postconsumer fiber) and are recyclable. The City shall request
written documentation such as a record of a product label, catalog, invoice
or a manufacturer or vendor website that verifies the minimum percentage
or exact percentage of pos consumer material in the product. The City
shall also request copies of invoices, receipts and certifications that show
the quantity of paper product with recycled content consumed.
m. Contractor shall provide monthly (unless otherwise specifically required)
site inspections by a designated supervisor who shall report to each
facility's designated Site Manager.
n. Contractor shall provide a 'Sweep Sheet' or'Sweep Log', which must be
maintained on a daily basis for each facility. This sheet shall be provided
by the Contractor and approved by the City prior to use. Each Sweep
Sheet shall be initialed and include the name of the employee, the time in
and time out, and tasks completed. Records must be kept for the life of the
contract plus three (3) years, and provided to the City upon request.
o. Contract Team Members shall bring to the attention of the City any
defective or inoperative building equipment no later than the following day
after discovery.
p. Contract Team Members shall keep janitorial closets, equipment and
materials neat, clean and in an orderly condition at all times.
q. Contractor shall post copies of Material Data Sheets (MSDS) for all
chemicals used in each janitorial closet in compliance with OSHA Hazard
Communication Standard 29 CFR 190-12000. This shall include labeling
the contents of all secondary -type plastic bottles or containers.
r. Contractor shall be held liable in the event any furniture surfaces are
damaged as a result of Contract Team Members using chemicals that are
too harsh or inappropriate for a particular surface.
3. SERVICE REQUIREMENTS & SPECIAL CONSIDERATIONS
a. Day porter service is required at four (4) of the City's facilities (Civic
Center [#1], Central Library [#5], Community Youth Center [#15] and
Marina Park [#21]. Please review the Facility Profile for each of these
facilities to ensure you are able to meet the day porter service provision
requirements.
b. Each facility will have a checklist of cleaning tasks that shall be completed
by Contractor. These checklists shall be submitted to each specific Site
Manager on a weekly basis.
c. Each facility has been designated a minimum number of man-hours
determined by the City to ensure adequate cleaning. Contractor shall
deploy resources as to ensure that these minimum staffing hours are met.
4. SPECIFIC FACILITY INFORMATION AND CLEANING TASKS &
FREQUENCIES
The following pages contain information and requirements on the specific
facilities covered under the Contract. Please review each facility carefully as
cleaning tasks and frequencies may vary with each facility.
Each facility will be individually numbered and each facility number will be
accompanied with a `Facility Profile' outlining information such as address, square
footage, cleaning hours and specific requirements as well as a `Cleaning Tasks
and Frequencies' matrix detailing the individual cleaning tasks and frequencies
that are to be performed for the facility.
Please also note that each facility has a unique number of "man-hours" found on
the `Facility Profile' sheets as well as the `Cost File.' These numbers of hours
correlate to the minimum number of total staff time that shall be devoted toward
cleaning each facility. It will be up to the Contractor to allocate personnel
accordingly, but any combination of personnel will be acceptable to the City as
long as the minimum number of man-hours are met at each facility.
FACILITY PROFILE: CIVIC CENTER
FACILITY #1
FACILITY NUMBER:
1
ADDRESS:
100 CIVIC CENTER DRIVE
SITE MANAGER:
LUKE MASON
SITE MANAGER PHONE AND EMAIL:
949-644-3067 LMASON@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
100,000
NUMBER OF BATHROOMS:
14
PERCENTAGE OF HARD FLOOR/CARPET:
40% HARD FLOOR / 60% CARPET
CLEANING DAYS:
MONDAY-FRIDAY
CLEANING TIMES:
BEGIN AFTER 5:OOPM AND MUST VACATE BY 9:OOPM (LIGHT
ORDINANCE). DO NOT START CLEANING BATHROOMS UNTIL
5:30 PM.
DAILY MINIMUM MAN-HOURS
(EXCLUDES DAY PORTER SERVICE):
16
DAY PORTER SERVICE:
YES (8 HOURS PER DAY)
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
YES
Q`� d CLEANING TASKS: CIVIC CENTER (FACILITY PROFILE 1)
OFFICES AREAS AND CONFERENCE ROOMS
X
Empty and wipe outside wastebaskets, replacing liners if necessary.
X
Dust with treated cloth the tops of all desks, credenzas, files, fixtures, windowsills, and all other horizontal surfaces
(within reach). Papers on desktops will NOT be moved.
X
Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light
switches.
X
Detail vacuum edges of carpet and all other carpeted areas not reached by the normal vacuum on a daily basis.
X
Vacuum all rugs and carpet unobstructed y urniture; rep acing c airs totheir original positions. Spot clean minor
X
Vacuum all fabric furniture.
X
Vacuum or dust all return air vents.
X
Sweep, and mop all Granite floors
X
Spot Clean Glass
X
Spot mop all spills on hard surface floors as necessary.
X
Turn off all lights except as otherwise directed.
X
Secure and lock all doors.
X
Report burned out lights, broken fixtures, etc.
X
Clean dust from baseboards.
X
Dust all doorjambs.
X
Dust all areas above and below the janitor's normal reach (not to exceed 10 ft.).
X
Machine scrub all building standard hard surface floors.
X
Deep clean all Carpeted Areas (including stain extraction) utilizing dedicated carpet cleaning equipment.
X
I
jAccess Edit Bay (inside Council Chambers) to empty trash, dust and wipe down work areas.
X
Close all conference room windows.
X
Reset all conference room chairs.
COMMUNITY ROOM AND COUNCIL CHAMBERS - (AFTER SPECIAL EVENTS)
X
Empty and wipe outside wastebaskets, replacing liners if necessary.
X
Dust with treated cloth the tops of all desks, credenzas, files, fixtures, windowsills, and all other horizontal surfaces
(within reach). Papers on desktops will NOT be moved.
X
Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light
switches.
X
Vacuum all rugs and carpet unobstructed by furniture; replacing chairs to their original positions. Spot clean minor
stains as necessary.
X
Dust mop wood, resilient and composition floor areas with treated dust mops. Spot mop as necessary.
X
Dust all Granite floors with untreated dust mop.
pot mop all spills on hard surface floors as necessary.
X
Turn off all lights except as otherwise directed.
X
Secure and lock all doors.
X
Report burned out lights, broken fixtures, etc.
X
Detail vacuum edges of carpet and all other carpeted areas not reached by the normal vacuum on a daily basis.
X
Clean dust from baseboards.
X
Dust all doorjambs.
X
Dust all areas above and below the janitor's normal reach (not to exceed 10 ft.).
X
Machine scrub all building standard hard surface floors.
X
Vacuum or dust all return air vents.
X
Scrub and refinish all building standard resilient floors with a slip retardant floor finish.
RESTROOMS
X
Empty and sanitize all trash receptacles and sanitary napkin disposal units. Replace waste bags and liners.
X
Wash and disinfect all basins, bowls, both sides of toilet seats and urinals (including tile walls near urinals). Damp
wipe all partitions, clean flush-o-meters, piping, toilet seat hinges and other metal surfaces. Clean undersides of rim
on urinals and bowls. Toilet seats are to be left in an upright position.
X
Clean towel and toilet paper dispensers
X
Not wash walls and doors.
X
Clean baby changing stations with bacterial disinfectant.
X
Dust all ledges and tops of partitions.
X
Fill toilet tissue, soap, paper towels and sanitary dispensers (supplied by owner).
X
Sweep all hard surface floors.
X
Damp mop hard surface floor areas with germicidal solution.
X
Report burned out lights and any other restroom fixtures not working properly.
X
Flush water through P-Trap weekly to ensure elimination of odor
X
Vacuum or wash as necessary all ventilation grills.
X
Dust all doors and doorjambs.
X
Machine scrub all building standard hard surface floors.
X
Scrub and refinish all building standard resilient floors with a slip retardant floor finish.
X
Polish all bright work
X
Clean and polish mirror and top for mirror frame
X
Un-Clog problem toilets
LOBBIES AND PUBLIC CORRIDORS
X
Mop Granite floor areas with treated dust mops. Spot mop as necessary.
X
Vacuum all carpeted areas. Spot clean minor stains.
X
Remove fingerprints from doors, walls, etc.
X
Secure all doors as directed.
X
Dust all art work and picture frames.
X
Clean glass entrance doors, adjacent glass panels and tracks. (If not performed by Day Porter)
X
I
1Spot sweep and/or vacuum all interior stairways (excluding emergency exit stairways) and landings (if applicable)
X
Clean and Disinfect Drinking Fountains, polishing b right work with a soft clot .
X
Report any burned out lights.
X
Spot wash all lobby walls and doors.
X
Polish or clean all door kick plates and thresholds.
X
Dust all doorjambs.
X
Thoroughly scrub all building standard resilient floors with a slip retardant floor finish. (If Applicable) * Some Stone
Finishes Require special care, which could result in an extra fee.
X
Dust light diffusers.
ELEVATORS (2 IN CIVIC CENTER, 1 IN PARKING STRUCTURE & 1 AT SAN MIGUEL BRIDGE)
X
Mop Granite floor areas with treated dust mops. Spot mop as necessary.
X
Polish all bright work
X
Remove fingerprints from doors, walls, etc.
X
Report any burned out lights.
X
Spot wash all lobby walls and doors.
X
Clean glass entrance doors, adjacent glass panels and tracks. (If not performed by Day Porter)
LUNCH ROOM AND KITCHENETTE AREAS
X
Remove trash and place for disposal. Change all liners nightly.
X
Wipe tables, chairs and countertops.
X
Wash and polish kitchen sink.
X
JWipe
front of oven, refrigerator and dishwasher etc.
X
Isweep
and spot mop floor with kitchen grade disinfectant
X
Wipe down countertops with bacterial disinfectant.
X
Clean inside and out of Microwaves.
X
Spot wash doors and walls.
X
Wipe all vinyl chairs, chair rungs and table pedestals.
X
Scrub and refinish all building standard resilient floors with a slip retardant floor finish.
X
Clean inside and out of all refrigerators. Any items left inside may be discarded (coordinate so this occurs during the
last cleaning of the month).
JANITORIAL OFFICE, STORAGE ROOMS AND CLOSETS
X
Remove trash from all of the above listed areas.
X
Maintain an orderly arrangement of all janitorial supplies, paper products and janitorial equipment in the storage
rooms and service closets.
X
Wash service sinks.
X
Sweep and damp mop floors if needed. Deodorize and disinfect as required.
X
Receive and store all janitorial supplies in an orderly manner.
X
No trash is to be stored overnight in janitorial closets.
FACILITY PROFILE: CORPORATE YARD
FACILITY #2
Y
iCA.GOV
r
CLEANING TASKS: CORPORATE YARD (FACILITY PROFILE 2)
ct
OFFICES AREAS AND CONFERENCE ROOMS
X
Empty and wipe outside wastebaskets, replacing liners
X
Dust with treated cloth the tops of all desks, credenzas, files, fixtures, windowsills, and all other horizontal surfaces
(within reach). Papers on desktops will NOT be moved.
X
Dust with treated cloths all walls to remove massage oils and lint.
X
Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light switches.
X
Vacuum all rugs and carpet unobstructed by furniture; replacing chairs to their original positions. Spot clean minor
X
Dust mop wood, resilient and composition floor areas with treated dust mops. Spot mop as necessary.
X
Spot Clean Glass
X
Spot mop all spills on hard surface floors as necessary.
X
Turn off all lights except as otherwise directed.
X
Secure and lock all doors.
X
I Report burned out lights, broken fixtures, etc.
X
Detail vacuum edges of carpet and all other carpeted areas not reached by the normal vacuum on a daily basis.
X
—
Clean dust from baseboards.
X
Dust all doorjambs.
X
Dust all areas above and below the janitor's normal reach (not to exceed 10 ft.).
X
Machine scrub all building standard hard surface floors.
X
Vacuum or dust all return air vents.
X
Vacuum all fabric furniture.
X
Vacuum all corner edges and beneth furniturewith special attachments
X
Strip and wax or seal all floors
X
Shampoo all Carpeted Areas.
X
Spot clean carpet
X
Thoroughly Dust blinds, mini blinds, vertical surfaces, and file cabinets
X
Clean ceiling vent covers
X
Sift cigarette butts from trash urns
X
Return tables and chairs totheir position
X
Clean disinfect and polish drinking fountains
X
Remove scuff mars on doors, door frames, walls and light switches
X
I
Clean and disinfec—tF—an-d—raifss—
Sweep exterior of main entryway of all buildings
X
Shampoo all upholstered furniture
RESTROOMS, LOCKEROOMS AND SHOWER AREAS
X
X
Empty and sanitize all trash receptacles and sanitary napkin disposal units. Replace waste bags and liners.
X
Wash and disinfect all basins, bowls, both sides of toilet seats and urinals (including tile walls near urinals). Damp wipe
all partitions, clean flush-o-meters, piping, toilet seat hinges and other metal surfaces. Clean undersides of rim on
urinals and bowls. Toilet seats are to be left in an upright position.
X
Clean towel and toilet paper dispensers
X
Spot wash walls and doors.
X
Clean baby changing stations with bacterial disinfectant.
X
Dust all ledges and tops of partitions.
X
Fill toilet tissue, soap, paper towels and sanitary dispensers (supplied by owner).
X
Sweep all hard surface floors.
X
Damp mop hard surface floor areas with germicidal solution.
X
Report burned out lights and any other restroom fixtures not working properly.
X
Flush water to floor drain P-traps in locker rooms
X
Flush water through P-Traps daily to ensure elimination of odor
X
mats.
X
Vacuum or wash as necessary all ventilation grills.
X
Dust all doors and doorjambs.
X
Machine scrub all building standard hard surface floors.
X
Scrub and refinish all building standard resilient floors with a slip retardant floor finish.
X
Polish all bright work
X
Clean and polish mirror and top for mirror frame
X
Un-Clog problem toilets
LUNCH ROOM AND KITCHENETTE AREAS
X
Remove trash and place for disposal. Change all liners nightly.
X
Wipe tables, chairs and countertops.
X
Wash and polish kitchen sink.
X
Wipe front of oven, refrigerator and dishwasher etc.
X
Sweep and spot mop floor with kitchen grade disinfectant
X
Wipe down countertops with bacterial disinfectant.
X
Clean inside an out o Microwaves.
X
Spot wash doors and walls.
X
Wipe all vinyl chairs, chair rungs and table pedestals.
X
Scrub and refinish all building standard resilient floors with a slip retardant floor finish.
JANITORIAL OFFICE, STORAGE ROOMS AND CLOSETS
X
Remove trash from all of the above listed areas.
X
Maintain an orderly arrangement of all janitorial supplies, paper products and janitorial equipment in the storage
rooms and service closets.
X
Wash service sinks.
X
Sweep and damp mop floors if needed. Deodorize and disinfect as required.
X
Receive and store all janitorial supplies in an orderly manner.
X
No trash is to be stored overnight in janitorial closets.
BUILDING A (ADMINISTRATION BUILDING ONLY, INCLUDING LUNCH ROOM AND LOCKER ROOMS)
x
Empty and sanitize all trash receptacles and sanitary napkin disposal units. Replace waste bags and liners.
x
Wash and disinfect all basins, bowls, both sides of toilet seats and urinals (including tile walls near urinals). Damp wipe
all partitions, clean flush-o-meters, piping, toilet seat hinges and other metal surfaces. Clean undersides of rim on
urinals and bowls. Toilet seats are to be left in an upright position.
x
Clean towel and toilet paper dispensers
x
Spot wash walls and doors.
X
Clean baby changing stations with bacterial disinfectant.
x
Dust all ledges and tops of partitions.
x
Fill toilet tissue, soap, paper towels and sanitary dispensers (supplied by owner).
x
Sweep all hard surface floors.
X
Damp mop hard surface floor areas with germicidal solution.
x
Report burned out lights and any other restroom fixtures not working properly.
X
Flush water to floor drain P-traps in locker rooms
X
Flush water through P-Traps daily to ensure elimination of odor
X
Clean and disenfect all fixtures and surface areas of locker room showers and enclosures, clean all non -slip shower
mats.
X
Vacuum or wash as necessary all ventilation grills.
X
Dust all doors and doorjambs.
X
Polish all bright work
X
Clean and polish mirror and top for mirror frame
X
Un-Clog problem toilets
X
Remove trash and place for disposal. Change all liners nightly.
X
Wipe tables, chairs and countertops.
X
Wash and polish kitchen sink.
x
Wipe front of oven, refrigerator and dishwasher etc.
x
Sweep and spot mop floor with kitchen grade disinfectant
x
Wipe down countertops with bacterial disinfectant.
FACILITY PROFILE: UTILITIES YARD
FACI LITY #3
FACILITY NUMBER:
3
ADDRESS:
949 WEST 16T" STREET
SITE MANAGER:
LUKE MASON
SITE MANAGER PHONE AND EMAIL:
949-644-3067 MMASON@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
8,589
NUMBER OF BATHROOMS:
8
PERCENTAGE OF HARD FLOOR/CARPET:
50% HARD FLOOR / 50% CARPET
CLEANING DAYS:
MONDAY-FRIDAY
CLEANING TIMES:
BEGIN AFTER 6:OOPM
DAILY MINIMUM MAN-HOURS:
4
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
Q E CLEANING TASKS: UTILITIES YARD (FACILITY PROFILE 3)
OFFICES AREAS AND CONFERENCE ROOMS
X
Empty and wipe outside wastebaskets, replacing liners
X
Dust with treated cloth the tops of all desks, credenzas, files, fixtures, windowsills, and all other horizontal surfaces
(within reach). Papers on desktops will NOT be moved.
X
Dust with treated cloths all walls to remove massage oils and lint.
X
Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light
switches.
X
Vacuum all rugs and carpet unobstructed by furniture; replacing chairs to their original positions. Spot clean minor
X
Dust mop wood, resilient and composition floor areas with treated dust mops. Spot mop as necessary.
X
Spot Clean Glass
X
Spot mop all spills on hard surface floors as necessary.
X
Turn off all lights except as otherwise directed.
X
Secure and lock all doors.
X
Report burned out lights, broken fixtures, etc.
X
Detail vacuum edges of carpet and all other carpeted areas not reached by the normal vacuum on a daily basis.
X
Clean dust from baseboards.
X
Dust all doorjambs.
X
Dust all areas above and below the janitor's normal reach (not to exceed 10 ft.).
X
Machine scrub all building standard hard surface floors.
X
Vacuum or dust all return air vents.
X
Vacuum all fabric furniture.
X
Vacuum all corner edges and beneth furniturewith special attachments
X
Strip and wax or seal all floors
X
Shampoo all Carpeted Areas.
X
Spot clean carpet
X
Thoroughly Dust blinds, mini blinds, vertical surfaces, and file cabinets
X
Clean ceiling vent covers
X
Sift cigarette butts from trash urns
X
Return tables and chairs tot eir position
X
Clean disinfect and polish drinking fountains
X
Remove scuff mars on doors, door frames, walls and light switches
X
C can an isinfect handrails
X
Sweep exterior of main entryway of all buildings
X
Shampoo all upholstered furniture
RESTROOMS
X
Empty and sanitize all trash receptacles and sanitary napkin disposal units. Replace waste bags and liners.
X
Wash and disinfect all basins, bowls, both sides of toilet seats and urinals (including tile walls near urinals). Damp wipe
all partitions, clean flush-o-meters, piping, toilet seat hinges and other metal surfaces. Clean undersides of rim on
urinals and bowls. Toilet seats are to be left in an upright position.
X
Clean towel and toilet paper dispensers
X
Spot wash walls and doors.
X
Clean baby changing stations with bacterial disinfectant.
X
Dust all ledges and tops of partitions.
X
Fill toilet tissue, soap, paper towels and sanitary dispensers (supplied by owner).
X
Sweep all hard surface floors.
X
Damp mop hard surface floor areas with germicidal solution.
X
Report burned out lights and any other restroom fixtures not working properly.
X
Flush water through P-Trap weekly to ensure elimination of odor
X
Vacuum or wash as necessary all ventilation grills.
X
Dust all doors and doorjambs.
X
Machine scrub all building standard hard surface floors.
X
Scrub and refinish all building standard resilient floors with a slip retardant floor finish.
X
Polish all bright work
X
Clean and polish mirror and top for mirror frame
X
Un-Clog problem toilets
LUNCH ROOM AND KITCHENETTE AREAS
X
Remove trash and place for disposal. Change all liners nightly.
X
Wipe tables, chairs and countertops.
X
Wash and polish kitchen sink.
X
Wipe front of oven, refrigerator and dishwasher etc.
X
Sweep and spot mop floor with kitchen grade disinfectant
X
Wipe down countertops with bacterial disinfectant.
X
Clean inside and out o Microwaves.
X
Spot wash doors and walls.
X
Wipe all vinyl chairs, chair rungs and table pedestals.
X
Scrub and refinish all building standard resilient floors with a slip retardant floor finish.
JANITORIAL OFFICE, STORAGE ROOMS AND CLOSETS
X
Remove trash from all of the above listed areas.
X
Maintain an orderly arrangement of all janitorial supplies, paper products and janitorial equipment in the storage
X
Wash service sinks.
X
Sweep and damp mop floors if needed. Deodorize and disinfect as required.
X
Receive and store all janitorial supplies in an orderly manner.
X
No trash is to be stored overnight in janitorial closets.
FACILITY PROFILE: BACK BAY SCIENCE CENTER
FACILITY #4
FACILITY NUMBER:
4
ADDRESS:
600 SHELLMAKER ROAD
SITE MANAGER:
LUKE MASON
SITE MANAGER PHONE AND EMAIL:
949-644-3067 LMASON@NEWPORTBEACH CA. GOV
SQUARE FOOTAGE (APPROX):
6,552
NUMBER OF BATHROOMS:
4
PERCENTAGE OF HARD FLOOR/CARPET:
30% HARD FLOOR / 70% CARPET
CLEANING DAYS:
"ON -SEASON" (MARCH -AUGUST):
4 DAYS PER WEEK (SUNDAY, TUESDAY, THURSDAY, FRIDAY)
"OFF-SEASON" (SEPTEMBER-FEBRUARY):
3 DAYS PER WEEK (TUESDAY, THURSDAY, FRIDAY)
CLEANING TIMES:
BEGIN AFTER 10:00 PM
DAILY MINIMUM MAN-HOURS:
"ON -SEASON" (MARCH -AUGUST):
2
"OFF-SEASON" (SEPTEMBER-FEBRUARY):
2
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
NO
(AS -NEEDED BASIS) REQUIRED:
NOTES:
CLEANING IS ONLY REQUIRED IN BUILDING B (TEACHING LAB);
BUILDING C (ADMINISTRATIVE OFFICES); AND PUBLIC
RESTROOMS
CLEANING TASKS: BACK BAY SCIENCE CENTER (FACILITY PROFILE 4)
OFFICES AREAS AND CONFERENCE ROOMS
X
Empty and wipe outside wastebaskets, replacing liners
X
Dust with treated cloth the tops of all desks, credenzas, files, fixtures, windowsills, and all other horizontal
surfaces (within reach). Papers on desktops will NOT be moved.
X
Dust with treated cloths all walls to remove massage oils and lint.
X
Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light
switches.
X
Vacuum all rugs and carpet unobstructed by furniture; replacing chairs to their original positions. Spot clean minor
stains as necessary.
X
Dust mop wood, resilient and composition floor areas with treated dust mops. Spot mop as necessary.
X
Spot Clean Glass
X
Spot mop all spills on hard surface floors as necessary.
X
Turn off all lights except as otherwise directed.
X
Secure and lock all doors.
X
Report burned out lights, broken fixtures, etc.
X
Detail vacuum edges of carpet and all other carpeted areas not reached by the normal vacuum on a daily basis.
X
Clean dust from baseboards.
X
Dust all doorjambs.
X
Dust all areas above and below the janitor's normal reach (not to exceed 10 ft.).
X
Machine scrub all building standard hard surface floors.
X
Vacuum or dust all return air vents.
X
Vacuum all fabric furniture.
X
Vacuum all corner edges and beneth furniturewith special attachments
X
Strip and wax or seal all floors
X
Shampoo all Carpeted Areas.
X
Spot clean carpet
X
Thoroughly Dust blinds, mini blinds, vertical surfaces, and file cabinets
X
Clean ceiling vent covers
X
Sift cigarette butts from trash urns
X
Return tables and chairs totheir position
X
Clean disinfect and polish drinking fountains
X
Remove scuff marks on doors, door frames, walls an ig t switc es
X
can and disinfect an rai s
X
Sweep exterior of main entryway of all buildings
X
Shampoo all upholstered furniture
RESTROOMS
X
Empty and sanitize all trash receptacles and sanitary napkin disposal units. Replace waste bags and liners.
X
Wash and disinfect all basins, bowls, both sides of toilet seats and urinals (including tile walls near urinals). Damp
wipe all partitions, clean flush-o-meters, piping, toilet seat hinges and other metal surfaces. Clean undersides of
rim on urinals and bowls. Toilet seats are to be left in an upright position.
X
Clean towel and toilet paper dispensers
X
ISpot
wash walls and doors.
X
Clean baby changing stations with bacterial disinfectant.
X
Dust all ledges and tops of partitions.
X
Fill toilet tissue, soap, paper towels and sanitary dispensers (supplied by owner).
X
Sweep all hard surface floors.
X
Damp mop hard surface floor areas with germicidal solution.
X
Report burned out lights and any other restroom fixtures not working properly.
X
Flush water through P-Trap weekly to ensure elimination of odor
X
Vacuum or wash as necessary all ventilation grills.
X
I
IDust
all doors and doorjambs.
X
Machine scrub all building standard hard surface floors.
X
Scrub and refinish all building standard resilient floors with a slip retardant floor finish.
X
Polish all bright work
X
Clean and polish mirror and top for mirror frame
X
Un-Clog problem toilets
LUNCH ROOM AND KITCHENETTE AREAS
X
Remove trash and place for disposal. Change all liners nightly.
X
Wipe tables, chairs and countertops.
X
Wash and polish kitchen sink.
X
Wipe front of oven, refrigerator and dishwasher etc.
X
Sweep and spot mop floor with kitchen grade disinfectant
X
Wipe down countertops with bacterial disinfectant.
X
Clean inside and out of Microwaves.
X
Spot wash doors and walls.
X
Wipe all vinyl chairs, chair rungs and table pedestals.
X
Scrub and refinish all building standard resilient floors with a slip retardant floor finish.
JANITORIAL OFFICE, STORAGE ROOMS AND CLOSETS
X
Remove trash from all of the above listed areas.
X
Maintain an orderly arrangement of all janitorial supplies, paper products and janitorial equipment in the storage
rooms and service closets.
X
Wash service sinks.
X
Sweep and damp mop floors if needed. Deodorize and disinfect as required.
X
lReceive
and store all janitorial supplies in an orderly manner.
X
No trash is to be stored overnight in janitorial closets.
FACILITY PROFILE: CENTRAL LIBRARY
FACILITY #5
FACILITY NUMBER:
5
ADDRESS:
1000 AVOCADO AVENUE
SITE MANAGER:
DEBBIE WALKER
SITE MANAGER PHONE AND EMAIL:
949-717-3829 DWALKERPNEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
54,826
NUMBER OF BATHROOMS:
7
PERCENTAGE OF HARD FLOOR/CARPET:
6% HARD FLOOR / 94% CARPET
CLEANING DAYS:
DAILY (7 DAYS/WEEK)
CLEANING TIMES:
Monday —Thursday: Begin After 9:00 pm
Friday -Saturday: Begin after 6:00 pm
Sunday: Begin after 5:00 pm
DAILY MINIMUM MAN-HOURS
(EXCLUDES DAY PORTER SERVICE):
12
DAY PORTER SERVICE:
.YES; DAY PORTER SERVICE REQUIRED A.) MONDAY-
THURSDAY AT 12:00 PM AND 4:00 P.M. AND B.) FRIDAY &
SATURDAY AT 1:00 PM TO CLEAN RESTROOMS, REPLENISH
SUPPLIES, AND REMOVE TRASH
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
YES
a
CLEANING TASKS: CENTRAL LIBRARY BRANCH (FACILITY PROFILE 5)
a c E 2
RESTROOMS
X
I
lClean bathrooms and kitchens, including sinks, counters, toilets, toilet pedestals and urinals.
X
1wipe walls to remove marks.
X
Polish all bright work.
X
Wet mop floors and rise with disinfectant.
X
Fill toilet tissue, soap and paper towels (supplied by owner).
X
Wipe towel and toilet paper dispensers.
X
Remove splash marks from walls around basins.
X
Clean and polish mirrors and dust the tops of frames.
X
Clean baby changing stations with bacterial disinfectant.
X
Maintain sanitary products dispensers.
X
Wax or coat all floors.
X
Strip and wax or coat all floors.
X
Un-clog problem toilets.
X
Turn off all lights except as otherwise directed.
KITCHENS
X
Clear tabletops and deposit trash in container.
X
Load dishwasher and start operation.
X
Clean kitchen sinks, counters and tables.
X
Polish all bright work.
X
Wet mop floors and rise with disinfectant.
X
Fill paper towels (supplied by owner).
X
Remove trash and relocate to collection point.
X
Vacuum all carpeted areas, using the proper vacuum settings for each area.
X
Vacuum all corners, edges and beneath furniture by using special attachments.
X
Shampoo carpets on pre -arranged date
X
Spot -clean carpet when and where appropriate.
X
Clean entryway doors/glass and windows.
X
Clean interior glass doors and windows.
X
Remove fingerprints and marks from around light switches and door frames.
X
Clean refrigerator completely, including the disposal or all contents monthly on pre -arranged date
X
Clean freezer completely, including the disposal of all contents semi-annually on a pre -arranged date
X
Turn off all lights except as otherwise directed.
X
Dust all vinyl seating.
PUBLIC AREAS - 1ST FLOOR
X
Vacuum all carpeted areas, using the proper vacuum settings for each area.
X
Vacuum all corners, edges and beneath furniture by using special attachments.
X
Sweep and dry/wet mop all floors, including the stairs.
X
Buff hard surface floors.
X
Wax or coat all floors.
X
Strip and wax or coat all floors.
X
Shampoo carpets in main areas on pre -arranged dates: Main entry way
X
Shampoo carpets on pre -arranged date: Popular Library area, Children's Room and Story Room.
X
Spot -clean carpet when and where appropriate.
X
Thoroughly dust/clean desks, counters, tables, chairs, display racks, copier and windowsills.
X
Dust top shelf on bookstacks.
X
Dust empty sections of shelves on bookstacks.
X
Dust surfaces, inside and out, of Current/Recent Magazine shelves.
X
Dust high ledges on outside wall of back stairwell.
X
Dispose of all paper and food scraps in the public areas, including (not limited to) candy wrappers, tissues,
water bottles, etc.
X
Return chairs, ottomans and tables to their places.
X
Vacuum upholstered furniture thoroughly.
X
Shampoo upholstered furniture.
X
Clean, disinfect and dry polish drinking fountains.
X
Clean and disinfect telephones.
X
Clean entryway doors/glass and windows.
X
Clean
interior glass doors.
X
Remove
fingerprints and marks from around light switches and door frames.
X
Clean
and polish all wood trim on edges of furniture, including tables, display cases and desks.
X
Remove
all trash from receptacles and move to collection point in building.
X
Replace
liners in all trash receptacles.
X
ITurn off all lights except as otherwise directed.
X
Dust all vinyl seating.
PUBLIC AREAS - 2ND FLOOR
X
Vacuum all carpeted areas, using the proper vacuum settings for each area.
X
Vacuum all corners, edges and beneath furniture by using special attachments.
X
Sweep and dry/wet mop all floors, including the stairs.
X
IBuff hard surface floors.
X
Wax or coat all floors.
X
Strip and wax or coat all floors.
X
Shampoo carpets in main areas on pre -arranged dates in the areas around the staircase and in front of the
elevator.
X
lShampoo carpets on pre -arranged date including Study Rooms, Charles Sword Room and Copier Room.
X
Spot -clean carpet when and where appropriate.
X
IThoroughly dust/clean desks, counters, tables, chairs, display racks, copiers and windowsills.
X
Dispose of all paper and food scraps in the public areas, including (not limited to) candy wrappers, tissues,
water bottles, etc.
X
Iclean table tops eliminating spills, beverage rings, ink markings, etc.
X
Remove fingerprints and marks from table partitions.
X
Dust empty sections of shelves on bookstacks.
X
Dust high ledges on outside wall of back stairwell.
x
Return chairs, ottomans and tables to their places.
X
Vacuum upholstered furniture thoroughly.
X
Shampoo upholstered furniture.
X
Clean, disinfect and dry polish drinking fountains.
X
Clean and disinfect telephones.
X
Clean entryway doors/glass and windows.
X
Clean interior glass doors.
X
Remove fingerprints and marks from around light switches and door frames.
X
Clean and polish all wood trim on edges of furniture, including tables, display cases and desks.
X
Remove all trash from receptacles and move to collection point in building.
X
Replace liners in all trash receptacles.
X
Turn off all lights except as otherwise directed.
x
Dust all vinyl seating.
X
Vacuum all carpeted areas, using the proper vacuum settings for each area.
X
Vacuum all corners, edges and beneath furniture by using special attachments.
X
Thoroughly dust tables, display case, brochure racks, sign frames and windowsills,
X
Shampoo carpets on pre -arranged date.
X
Spot -clean carpet when and where appropriate.
X
Remove all trash from receptacles and move to collection point in building.
X
Clean and disinfect telephones.
X
Clean interior glass doors.
X
Remove fingerprints and marks from around light switches and door frames.
X
Turn off all lights except as otherwise directed.
X
Secure and lock all doors.
FRIENDS MEETING ROOM
X
Vacuum all carpeted areas, using the proper vacuum settings for each area.
X
Vacuum all corners, edges and beneath furniture by using special attachments.
X
Thoroughly dust podium, tables, piano, brochure racks, sign frames and windowsills,
X
Shampoo carpets on pre -arranged date.
X
Spot -clean carpet when and where appropriate.
X
Dispose of all paper and food scraps.
X
Remove all trash from receptacles and move to collection point in building.
X
Clean and disinfect telephones.
X
Clean interior glass doors.
X
Remove fingerprints and marks from around light switches and door frames.
X
Turn off all lights except as otherwise directed.
X
Secure and lock all doors.
CONFERENCE ROOMS -
X
Vacuum all carpeted areas, using the proper vacuum settings for each area.
X
Vacuum all corners, edges and beneath furniture by using special attachments.
X
Thoroughly dust all vertical services, windowsills and shades.
X
Shampoo carpets on pre -arranged date.
X
Spot -clean carpet when and where appropriate.
X
Dispose of all paper and food scraps.
X
Remove all trash from receptacles and move to collection point in building.
X
Clean and disinfect telephones.
X
lClean interior glass doors and glass cabinet fronts.
X
Remove fingerprints and marks from around light switches and door frames.
X
Vacuum upholstered furniture thoroughly.
X
Turn off all lights except as otherwise directed.
X
Secure and lock all doors.
OFFICE AREAS
X
Vacuum all carpeted areas, using the proper vacuum settings for each area.
X
Vacuum all corners, edges and beneath furniture by using special attachments.
X
IShampoo carpets on pre -arranged date.
X
Spot -clean carpet when and where appropriate.
X
IDust tables, shelves, files, fixtures, windowsills.
X
Dust all ledges and tops of partitions.
X
Clean the desk tops on a pre -arranged schedule.
X
Clean dust from baseboards.
X
Dust all doorjambs.
X
Vacuum upholstered furniture thoroughly.
X
Shampoo upholstered furniture.
X
Clean and disinfect telephones.
X
Clean interior glass doors.
X
Remove fingerprints and marks from around light switches and door frames.
X
Clean the desk tops in the staff work areas monthly on a pre -arranged schedule.
X
Remove all trash from receptacles and move to collection point in building.
X
Replace liners in all trash receptacles.
X
Turn off all lights except as otherwise directed.
X
Secure and lock all doors.
FRIENDS OF THE LIBRARY BOOKSTORE AND STORAGE ROOM'
X
Vacuum all carpeted areas, using the proper vacuum settings for each area.
X
Vacuum all corners, edges and beneath furniture by using special attachments.
X
Shampoo carpets on pre -arranged date.
X
Spot -clean carpet when and where appropriate.
X
Dust tables, shelves, files, fixtures, windowsills.
X
Iclean
interior glass doors.
X
Clean the desk tops in the staff work areas monthly on a pre -arranged schedule.
X
Remove all trash from receptacles and move to collection point in building.
X
Replace liners in all trash receptacles.
X
Sweep or dry mop floor.
X
Strip and wax or coat floors.
X
Turn off all lights except as otherwise directed.
X
Secure and lock all doors.
STAIRS AND ELEVATORS
X
Clean and disinfect handrails on stairs and in elevators.
X
Remove fingerprints and marks elevator doors and buttons.
X
Vaccum the carpet in the elevators
X
Clean metal edging on stair treads.
X
Sweep
and dry/wet mop the stairs.
TRASH
AND EXETERIOR AREAS
X
Remove all trash from receptacles and move to collection point in building.
X
Replace
liners in all trash receptacles.
X
Sift
cigarette butts from trash urns.
X
Sweep
areas around outside trash receptacles, including any gravel on walkway by the front door.
X
Turn
off all lights except as otherwise directed.
X
Secure
and lock all doors.
XI
Set
Security Alarm.
FACILITY PROFILE: MARINERS LIBRARY BRANCH
FACILITY #6
FACILITY NUMBER:
6
ADDRESS:
1300 IRVINE AVENUE
SITE MANAGER:
DEBBIE WALKER
SITE MANAGER PHONE AND EMAIL:
949-717-3829 DWALKER@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
15,000
NUMBER OF BATHROOMS:
5
PERCENTAGE OF HARD FLOOR/CARPET:
5% HARD FLOOR / 95% CARPET
CLEANING DAYS:
DAILY (7 DAYS/WEEK)
CLEANING TIMES:
MONDAY-THURSDAY: BEGIN AFTER 9:00 PM
FRIDAY-SATURDAY: BEGIN AFTER 6:00 PM
SUNDAY: BEGIN AFTER 5:00 PM
DAILY MINIMUM MAN-HOURS:
4
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
FACILITY PROFILE: BALBOA LIBRARY BRANCH
FACILITY #7
FACILITY NUMBER:
7
ADDRESS:
100 EAST BALBOA BLVD.
SITE MANAGER:
DEBBIE WALKER
SITE MANAGER PHONE AND EMAIL:
949-717-3829 DWALKER@NEWPORTBEACIHCA.GOV
SQUARE FOOTAGE (APPROX):
6,000
NUMBER OF BATHROOMS:
3
PERCENTAGE OF HARD FLOOR/CARPET:
5% HARD FLOOR / 95% CARPET
CLEANING DAYS:
MONDAY-SATURDAY
CLEANING TIMES:
MONDAY-SATURDAY: BEGIN AFTER 6:00 PM
DAILY MINIMUM MAN-HOURS:
2
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
FACILITY PROFILE:
FACILITY NUMBER:
f
ADDRESS:
4
SITE MANAGER:
E
SITE MANAGER PHONE AND EMAIL:
9
SQUARE FOOTAGE (APPROX):
3
NUMBER OF BATHROOMS:
3
PERCENTAGE OF HARD FLOOR/CARPET:
5
CLEANING DAYS:
N
CLEANING TIMES:
N
DAILY MINIMUM MAN-HOURS:
2
DAY PORTER SERVICE:
N
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
N
CLEANING TASKS: LIBRARY BRANCHES (FACILITY PROFILE 6 - 8)
RESTROOMS
X
Clean bathrooms and kitchens, including sinks, counters, toilets, toilet pedestals and urinals.
X
Wipe walls to remove marks.
X
Polish all bright work.
X
Wet mop floors and rise with disinfectant.
X
Fill toilet tissue, soap and paper towels (supplied by owner).
X
Wipe towel and toilet paper dispensers.
X
Remove splash marks from walls around basins.
X
Clean and polish mirrors and dust the tops of frames.
X
Clean baby changing stations with bacterial disinfectant.
X
Maintain sanitary products dispensers.
X
Wax or coat all floors.
X
Strip and wax or coat all floors.
X
Un-clog problem toilets.
X
Turn off all lights except as otherwise directed.
KITCHENS/STAFF LOUNGE
X
Clear tabletops and deposit trash in container.
X
Clean kitchen sinks, counters and tables.
X
Polish all bright work.
X
Wet mop floors and rise with disinfectant.
X
Fill paper towels (supplied by owner).
X
Remove trash and relocate to collection point.
X
Vacuum all carpeted areas, using the proper vacuum settings for each area.
X
Vacuum all corners, edges and beneath furniture by using special attachments.
X
Shampoo carpets on pre -arranged date
X
Spot -clean carpet when and where appropriate.
X
Clean entryway doors/glass and windows.
X
Remove fingerprints and marks from around light switches and door frames.
X
Turn off all lights except as otherwise directed.
X
Dust all vinyl seating.
PUBUC AREAS
X
Vacuum all carpeted areas, using the proper vacuum settings for each area.
X
Vacuum all corners, edges and beneath furniture by using special attachments.
X
Sweep and dry/wet mop hard surface floors.
X
Buff hard surface floors.
X
Wax or coat all floors.
X
Strip and wax or coat all floors.
X
Shampoo carpets on pre -arranged date: Popular Library area, Children's Room and Story Room.
X
Spot -clean carpet when and where appropriate.
X
I
Thoroughly dust/clean desks, counters, tables, chairs, display racks, copier and windowsills.
X
Dust top shelf on bookstacks.
X
Dust empty sections of shelves on bookstacks.
X
Dust surfaces, inside and out, of Current/Recent Magazine shelves.
X
Dispose of all paper and food scraps in the public areas, including (not limited to) candy wrappers, tissues, water bottles, etc.
X
Return chairs, ottomans and tables to their places.
X
Vacuum upholstered furniture thoroughly.
X
Shampoo
upholstered furniture.
X
Clean,
disinfect and dry polish drinking fountains.
X
Clean
and disinfect telephones.
X
Clean
entryway doors/glass and windows.
X
lClean
interior glass doors.
X
Remove
fingerprints and marks from around light switches and door frames.
X
Clean
and polish all wood trim on edges of furniture, including tables, display cases and desks.
X
Remove
all trash from receptacles and move to collection point in building.
X
Replace
liners in all trash receptacles.
X
Turn
off all lights except as otherwise directed.
X
Dust
all vinyl seating.
OFFICE
AREAS
X
Vacuum
all carpeted areas, using the proper vacuum settings for each area.
X
Vacuum
all corners, edges and beneath furniture by using special attachments.
X
Shampoo
carpets on pre -arranged date.
X Spot
-clean carpet when and where appropriate.
X
Dust
tables, shelves, files, fixtures, windowsills.
X
Clean
the desk tops on a pre -arranged schedule.
X
Clean
dust from baseboards.
X
Dust
all doorjambs.
X
Vacuum
upholstered furniture thoroughly.
X
Shampoo upholstered furniture.
X
Clean and disinfect telephones.
X
Clean interior glass doors.
X
Remove fingerprints and marks from around light switches and door frames.
X
Remove all trash from receptacles and move to collection point in building.
X
Replace liners in all trash receptacles.
X
Turn off all lights except as otherwise directed.
X
Secure and lock all doors.
TRASH AND EXETERIOR AREAS
X
Remove all trash from receptacles and move to collection point in building.
X
Replace liners in all trash receptacles.
X
Sift cigarette butts from trash urns.
X
Sweep areas around outside trash receptacles.
X
Turn off all lights except as otherwise directed.
X
Secure and lock all doors.
X
Set security Alarm at Mariners Branch.
FACILITY PROFILE: POLICE DEPARTMENT HEADQUARTERS
FACILITY #9
FACILITY NUMBER:
#9
ADDRESS:
870 SANTA BARBARA DRIVE
SITE MANAGER:
LISA NEWMAN
SITE MANAGER PHONE AND EMAIL:
949-644-3655 LNEWMAN@NBPD.ORG
SQUARE FOOTAGE (APPROX):
48,000
NUMBER OF BATHROOMS:
11
PERCENTAGE OF HARD FLOOR/CARPET:
30% HARD FLOOR/70% CARPET
CLEANING DAYS:
DAILY
CLEANING TIMES:
BEGIN BETWEEN 3:30 PM AND 4:00 PM
DAILY MINIMUM MAN-HOURS:
18
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
SITE -SPECIFIC REQUIREMENTS:
A MINIMUM OF ONE (1) FEMALE EMPLOYEE IS REQUIRED TO
BE ASSIGNED TO THE CLEANING CREW SERVICING THIS
FACILITY IN ORDER TO ACCOMMODATE THE CLEANING OF
THE WOMEN'S SHOWER AND LOCKER ROOM AREAS.
Z Q CLEANING TASKS: POLICE DEPARTMENT (FACILITY PROFILE 9)
F
OFFICES/DESK AREAS (INCLUDING RANGE, PROPERTY, AND GARAGE)
X
Remove trash and replace liners. Wipe outside of waste basket.
X
Thoroughly dust desks, counters, tables, machines, pictures, sign frames, windowsills, and all other horizontal surfaces. Papers on desktops
will NOT be moved.
X
Wipe cabinet and door surfaces to remove any fingerprints, scuffs and marks.
X
Wipe tables, desks, countertops with cleaner to remove any spills, coffee rings, pencil/ ink marks, etc.
X
Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light switches.
X
Vacuum all carpeted areas, using the proper vacuum settings for each area.
X
Vacuum all comers, edges and beneath furniture by using special attachments.
X
Sweep and dry/wet mop all hard floors.
X
Clean and disinfect telephones.
X
Return chairs, ottomans and tables to their places.
X
Secure and lock all doors.
X
Turn off all lights except as otherwise directed.
X
Clean dust from baseboards.
X
Dust all doorjambs.
X
Vacuum or dust all return and exhaust air vents.
X
Vacuum all fabric furniture.
X
Buff and machine scrub hard surface floors per manufacturer specifications.
X
Wax hard surface floors per manufacturer specifications
X
Strip and wax all hard surface floors per manufacturer specifications.
X
Carpet Interim Cleaning - Clean high traffic areas using methods approved by manufacturer, including mats.
X
Carpet Restorative Cleaning - Clean carpeted areas using methods approved by manufacturer, including mats.
X
Spot clean carpet as needed using methods approved by manufacturer.
RESTROOMS AND SHOWER AREAS
X
Empty and sanitize trash receptacles and sanitary napkin disposal units. Replace waste bags and liners.
X
Clean and disinfect bathrooms, including sinks, counters, toilets, toilet pedestals and urinals.
X
Clean showers and rinse with disenfectant.
X
Clean and polish mirrors and dust the tops of frames.
X
Polish all bright work, including faucets, urinal valves, showerheads and shower controls.
X
Wipe walls and partitions to remove marks and splashes.
x
Remove splash marks from walls around basins.
X
Dust all ledges and tops of partitions.
X
Vacuum walkoff mats.
X
Remove fingerprints and marks from around light switches and door frames.
x
Sweep all hard surface floors.
X
Wet mop Floors and rinse with disinfectant.
x
Restock supplies, taking care to place paper goods in dispensers and keeping soap dispensers unclogged.
X
I
Flush water through P-Trap weekly to ensure elimination of odor
X
Vacuum or wash ventilation and exhaust grills.
X
Dust all doors and doorjambs.
X
Strip, wax, and machine scrub all building floors with a slip retardant floor finish per manufacturer specifications.
X
I
Buff and machine scrub hard surface floors per manufacturer specifications.
X
Wax hard surface floors per manufacturer specifications
##I
X
Strip and wax all hard surface floors per manufacturer specifications.
I
I X
Unclog problem toilets.
LOBBY, ELEVATOR, HALLWAYS AND STAIRWELLS
X
Remove trash and replace liners, Wipe outside of waste basket.
X
Vacuum all carpeted areas including walkoff and entry mats.
X
Remove fingerprints from doors, walls, etc.
X
Thoroughly dust desks, counters, tables, machines, pictures, sign frames, and windowsills.
X
Clean glass entrance doors, adjacent glass panels and tracks.
X
Sweep and/or vacuum all interior stairways and landings.
X
Damp mop interior stairways and landings.
X
Clean and disinfect drinking fountains, polishing bright work with a soft cloth.
X
Vacuum or dust ventilation and exhaust grills.
X
Wipe down entrace glass and spot clean lobby glass.
X
ISpot
wash all lobby walls and doors.
X
jPolish
or clean door kick plates and thresholds.
X
Dust all doorjambs.
x
Wipe all handrails to remove marks and fingerprints.
X
Vacuum walkoff mats inside and outside.
X
Secure all doors as directed.
X
Dust mop resilient floor areas with treated dust mops. Spot mop as necessary.
X
Buff and machine scrub hard surface floors per manufacturer specifications.
X
Wax hard surface floors per manufacturer specifications
X
IStrip
and wax all hard surface floors per manufacturer specifications.
X
Carpet Interim Cleaning - Clean high traffic areas using methods approved by manufacturer, including mats.
[:::
X
Carpet Restorative Cleaning - Clean carpeted areas using methods approved by manufacturer, including mats.
X
Spot clean carpet as needed using methods approved by manufacturer.
TRASH AND TRASH CAN AREAS
X
Remove all trash from receptacles both inside and outside and move to outside garbage bins.
X
Replace liners in all trash receptacles.
X
Sift cigarette butts from trash urns.
X
jSweep
areas around outside trash receptacles.
JAIL CLEANING
X
Remove trash and place for disposal. Change all liners nightly.
X
Clean employee bathroom including sink, toilet, pedestal and shower.
X
Clean kitchen including sinks, countertops, cabinet doors, and microwaves.
X
Vacuum all carpeted areas, using the proper vacuum settings for each area.
X
Wet mop hard surface floors and rinse with disinfectant.
X
Vacuum or dust ventilation and exhaust grills.
X
Strip and wax all hard surface floors per manufacturer specifications.
X
Carpet Interim Cleaning - Clean high traffic areas using methods approved by manufacturer, including mats.
X
Carpet Restorative Cleaning - Clean carpeted areas using methods approved by manufacturer, including mats.
GYMNASIUM CLEANING
X
Clean and polish mirrors and dust the tops of frames.
X
Vacuum floor. Spot clean stains.
X
Vacuum or dust ventilation and exhaust grills.
X
Dust ceiling fans.
X
Clean and disinfect floor per manufacturer specifications.
COMPUTER ROOMS
X
Sweep or dry mop floor.
X
Vacuum or dust ventilation and exhaust grills.
X
Vacuum carpeted areas, using the proper vacuum settings for each area.
X
Wet mop floors and rinse with disinfectant per manufacturer specifications.
LOCKER ROOMS
X
Vacuum all carpeted areas. Spot clean minor stains.
X
Dust top of lockers.
X
Vacuum or dust ventilation and exhaust grills.
X
Wipe down wall protector.
X
Clean downstairs resilient flooring using methods approved by manufacturer
X
Carpet Interim Cleaning - Clean high traffic areas using methods approved by manufacturer, including mats.
X
I
Carpet Restorative Cleaning - Clean carpeted areas using methods approved by manufacturer, including mats.
LUNCHROOM AND BREAK ROOMS
X
Remove trash and place for disposal. Change all liners nightly.
X
Wipe tables, chairs and countertops.
X
Wash and polish kitchen sink.
X
Wipe front and top of refrigerator.
X
Sweep and spot mop floor with kitchen grade disinfectant
X
Wipe down countertops with bacterial disinfectant.
X
Clean inside and out of Microwaves.
X
Spot wash doors and walls.
X
Wipe chairs, chair rungs and table pedestals.
X
Wipe down front and top of vending machines.
X
Vacuum or dust ventilation and exhaust grills.
X
Buff and machine scrub hard surface floors per manufacturer specifications.
X
Wax hard surface floors per manufacturer specifications
X
Strip and wax all hard surface floors per manufacturer specifications.
JANITORIAL CLOSETS
X
Remove trash from all of the above listed areas.
X
1
Maintain an orderly arrangement of all janitonal supplies, paper products and janitorial equipment in the storage rooms closets.
X
I
No trash is to be stored overnight in janitorial closets.
X lWash
service sinks.
FACILITY PROFILE: LIFEGUARD HEADQUARTERS
FACILITY #10
FACILITY NUMBER:
10
ADDRESS:
70 NEWPORT PIER
SITE MANAGER:
CURRENT ON -DUTY WATCH COMMANDER
SITE MANAGER PHONE AND EMAIL:
949-644-3177 BMICKLEYPNBFD.NET (EMAIL RESPONSE MAY
BE DELAYED DUE TO SCHEDULING)
SQUARE FOOTAGE (APPROX):
6,167
NUMBER OF BATHROOMS:
4
PERCENTAGE OF HARD FLOOR/CARPET:
60% HARD FLOOR; 40% CARPET
CLEANING DAYS:
MONDAY, WEDNESDAY, FRIDAY, SATURDAY, SUNDAY
CLEANING TIMES:
BEGIN AFTER 10:00 PM
DAILY MINIMUM MAN-HOURS:
6
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
CLEANING TASKS - LIFEGUARD HEADQUARTERS
n 2
OFFICES/DISPATCH
X
Remove trash and replace liners. Wipe outside of waste basket.
X
I
I
IThoroughly dust desks, counters, tables, machines, pictures, sign frames, and windowsills.
X
I
lWipe tables, desks, countertops with cleaner to remove any spills, coffee rings, pencil/ink marks, etc.
X
I
1wipe cabinet and door surfaces and remove any fingerprints, scuffs and marks.
X
I
IThoroughly dust all vertical surfaces of desks, file cabinets, chairs, tables and blinds.
X
Thoroughly dust tops of cabinets, office doors and door jambs.
X
I Polish all cabinet surfaces with furniture polish, eg. Bar -Top by Waxie.
X
IVacuum or dust all return and exhaust air vents.
X
Clean scuffs and boot marks from all lower doors and polish stainless steel kick plates. (And push plates)
X
Return chairs, ottomans and tables to their places.
X
Clean and disinfect telephones.
X
Remove fingerprints and marks from around light switches and door frames.
X
Wipe all handrails to remove marks and fingerprints.
X
Clean dust from baseboards.
X
Sweep and dry/wet mop all hard floors.
X
Vacuum all carpeted areas, using proper vacuum setting for each area.
X
Vacuum all corners, edges, and beneath furniture by using special attachments.
X
Wax or coat all floors.
X
Strip and wax or coat all floors.
X
Shampoo carpets.
X
Spot clean carpet when and where appropriate.
TRAINING ROOM
X
Remove trash and replace liners. Wipe outside of waste basket.
X
Thoroughly dust desks, counters, tables, machines, pictures, sign frames, and windowsills.
X
Wipe tables, desks, countertops with cleaner to remove any spills, coffee rings, pencil/ink marks, etc.
X
Wipe cabinet and door surfaces and remove any fingerprints, scuffs and marks.
X
Clean kitchenette, including table, sink and counter with disinfecting multi -purpose cleaner.
X
Clean microwave, including tray, door and all interior surfaces.
X
Clean and degrease oven, including racks and all interior surfaces.
X
Thoroughly dust all vertical surfaces of desks, file cabinets, chairs, tables and blinds.
X
Thoroughly dust tops of cabinets, office doors and door jambs.
X
Polish all cabinet surfaces with furniture polish, eg. Bar -Top by Waxie.
X
Vacuum or dust all return and exhaust air vents.
X
Clean scuffs and boot marks from all lower doors and polish stainless steel kick plates. (And push plates)
X
Return chairs, ottomans and tables to their places.
X
Clean and disinfect telephones.
X
Remove fingerprints and marks from around light switches and door frames.
X
Clean dust from baseboards.
X
Vacuum all carpeted areas, using proper vacuum setting for each area.
X
Vacuum all corners, edges, and beneath furniture by using special attachments.
X
Shampoo carpets.
X
Spot clean carpet when and where appropriate.
COMMON AREAS - Lobby and Conference Rooms
X
Remove trash and replace liners. Wipe outside of waste basket.
X
Clean and disinfect telephones.
X
Clean, disinfect and dry polish drinking fountains.
X
Wipe all handrails to remove marks and fingerprints.
X
Return chairs, ottomans and tables to their places.
X
Thoroughly dust desks, counters, tables, machines, pictures, sign frames, and windowsills.
X
Wipe tables, desks, countertops with cleaner to remove any spills, coffee rings, pencil/ink marks, etc.
X
Clean, disinfect and dry polish sink.
X
Thoroughly dust all vertical surfaces of desks, file cabinets, chairs, tables and blinds.
X
Polish all cabinet surfaces with furniture polish, eg. Bar -Top by Waxie.
X
Thoroughly dust tops of cabinets, doors and door jambs.
X
Clean interior glass partitions.
X
Remove fingerprints and marks from around light switches and door frames.
X
Clean dust from baseboards.
X
Ivacuum
or dust all return and exhaust air vents.
X
IClean
scuffs and boot marks from all lower doors and polish stainless steel kick plates. (And push plates)
X
Vacuum all carpeted areas, using proper vacuum setting for each area.
X
Vacuum all corners, edges, and beneath furniture by using special attachments.
X
Sweep and dry/wet mop all floors.
X
Buff hard surface floors.
x
Wax or coat all floors.
X
Strip and wax or coat all floors.
X
Shampoo carpets.
X
Spot clean carpet when and where appropriate.
BATHROOMS & LOCKERROOMS
X
Remove trash and replace liners. Wipe outside of waste basket.
X
Clean Bathrooms, including sinks, counters, toilets, toilet pedestals and urinals.
X
Clean and polish mirrors and dust the tops of frames.
X
Clean showers and rinse with disinfectant.
X
Polish all bright work, including faucets, urinal valves, showerheads and shower controls.
X
Wipe down and polish all stainless steel surfaces including handrails, cover plates, soap and towel dispensers.
X
Remove splash marks from walls around basins.
X
Restock supplies, taking care to place paper goods in dispensers and keeping soap dispensers un clogged.
X
Wet mop floors and rinse with disinfectant.
X
Wipe cabinet/locker and door surfaces and remove any fingerprints, scuffs and marks.
X
Wipe walls and partitions to remove marks and splashes.
X
Remove fingerprints and marks from around light switches and door frames.
X
Wipe/dust base boards.
X
lClean scuffs and boot marks from all lower doors and polish stainless steel kick plates. (And push plates)
X
Polish all cabinet surfaces with furniture polish, eg. Bar -Top by Waxie.
X
Thoroughly dust tops of cabinets, doors and door jambs.
X
Vacuum or dust all return and exhaust air vents.
X
Buff hard surface floors.
X
Wax or coat all floors.
X
Strip and wax or coat all floors.
X
Replace automatic soap dispenser cartridges.
X
Un-clog problem toilets.
KITCHENS - Lunch/Breakroom
X
Remove trash and replace liners. Wipe outside of waste basket.
X
Clean and disinfect telephones.
X
Clean kitchens, including tables, sinks and counters with disinfecting multi -purpose cleaner.
X
Place dirty cups, glasses, dishes, silverware and detergent in dishwasher and start dishwasher.
X
Thoroughly dust counters, tables, machines, pictures, sign frames, and windowsills.
X
Wipe cabinet and door surfaces and remove any fingerprints, scuffs and marks.
X
Wipe down and polish all stainless steel surfaces.
X
Clean microwave, including tray, door and all interior surfaces.
X
Clean and degrease oven, including racks and all interior surfaces.
X
Remove fingerprints and marks from around light switches and door frames.
X
Thoroughly dust all vertical surfaces of desks, cabinets, chairs, tables and blinds.
X
Clean range top, including grates, burners and wipe down porcelain.
X
Polish all cabinet surfaces with furniture polish, eg. Bar -Top by Waxie.
X
Thoroughly dust tops of cabinets, doors and door jambs.
X
Vacuum or dust all return air vents.
X
Sweep and dry/wet mop all floors.
X
Wipe/dust base boards.
X
Buff hard surface floors.
X
Wax or coat all floors.
X
Strip and wax or coat all floors.
GARAGE - parking, gym, and laundry areas
X
Remove trash and replace liners. Wipe outside of waste basket.
X
Sweep and wet mop rubber floor and rinse with disinfectant.
JANITORIAL OFFICE, STORAGE ROOMS AND CLOSETS
X
Remove trash from all of the above listed areas.
X
Maintain an orderly arrangement of all janitorial supplies, paper products and janitorial equipment in the storage rooms and service
closets.
X
Wash service sinks.
X
Sweep and damp mop floors if needed. Deodorize and disinfect as required.
X
Receive and store all janitorial supplies in an orderly manner.
X
No trash is to be stored overnight in janitorial closets.
TRASH AND TRASH CAN AREAS
X
Remove all trash from receptacles both inside and outside Lifeguard Headquarters and place in beach receptacles.
X
Replace all liners in all trash receptacles. Wipe outside of wastebasket.
X
Sweep areas around outside trash receptacles. Mop as needed for spills.
FACILITY PROFILE: OASIS SENIOR CENTER
FACILITY #11
FACILITY NUMBER:
11
ADDRESS:
801 NARCISSUS
SITE MANAGER:
MELISSA GLEASON
SITE MANAGER PHONE AND EMAIL:
949-644-3247 MGLEASON@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
36,000
NUMBER OF BATHROOMS:
9
PERCENTAGE OF HARD FLOOR/CARPET:
10% TILE / 15% WOOD / 15% MONDO / 25% CARPET /
35% MARMOLEUM
CLEANING DAYS:
MAIN FACILITY AND CLASSES:
.MONDAY — FRIDAY WITH 4 RESTROOMS, AND 3 FAMILY
SINGLE RESTROOMS
FITNESS CENTER:
DAILY WITH 2 RESTROOMS
CLEANING TIMES:
MONDAY-FRIDAY (ENTIRE BUILDING): BEGIN AFTER 9:00 PM
SATURDAY-SUNDAY (FITNESS CENTER & 1ST SET OF
RESTOOMS): BEGIN AFTER 4:00 PM
DAILY MINIMUM MAN-HOURS
8
(EXCLUDES DAY PORTER SERVICE):
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
YES
(AS -NEEDED BASIS) REQUIRED:
"REMINDER: wood floors are dust mopped only; No wet or cleaning solution treatments.
FACILITY PROFILE: BONITA CREEK COMMUNITY CENTER
FACILITY #12
FACILITY NUMBER:
12
ADDRESS:
3010 LA VIDA
SITE MANAGER:
SEAN LEVIN
SITE MANAGER PHONE AND EMAIL:
949-644-3159 SLEVIN@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
1,852
NUMBER OF BATHROOMS:
2
PERCENTAGE OF HARD FLOOR/CARPET:
40% HARD FLOOR / 60% CARPET
CLEANING DAYS:
DAILY
CLEANING TIMES:
BEGIN AFTER 10:00 PM
DAILY MINIMUM MAN-HOURS:
1.5
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
NOTES:
SPECIFIC AREAS TO BE CLEANED: COMMUNITY ROOM AND
BATHROOMS (KITCHEN EXCLUDED). BATHROOMS MUST BE
SERVICED EVEN ON ALL HOLIDAYS WITH THE EXCEPTION OF
THANKSGIVING DAY, CHRISTMAS DAY AND NEW YEARS DAY.
FACILITY PROFILE: CARROLL BEEK COMMUNITY CENTER
FACILITY #13
FACILITY NUMBER:
13
ADDRESS:
115 AGATE
SITE MANAGER:
SEAN LEVIN
SITE MANAGER PHONE AND EMAIL:
949-644-3159 5LEVIN@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
1,092
NUMBER OF BATHROOMS:
2
PERCENTAGE OF HARD FLOOR/CARPET:
5% HARD FLOOR / 95% CARPET
CLEANING DAYS:
MONDAY-SATURDAY
CLEANING TIMES:
BEGIN AFTER 10:00 PM
DAILY MINIMUM MAN-HOURS:
1
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
FACILITY PROFILE: CLIFF DRIVE PARK COMMUNITY CENTER
FACILITY #14
FACILITY NUMBER:
14
ADDRESS:
301 RIVERSIDE AVENUE
SITE MANAGER:
SEAN LEVIN
SITE MANAGER PHONE AND EMAIL:
949-644-3159 SLEVIN@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
739
NUMBER OF BATHROOMS:
2
PERCENTAGE OF HARD FLOOR/CARPET:
100% HARD FLOOR / 0% CARPET
CLEANING DAYS:
MONDAY-THURSDAY; AND SATURDAY
CLEANING TIMES:
BEGIN AFTER 10:00 PM
DAILY MINIMUM MAN-HOURS:
1
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
FACILITY PROFILE: COMMUNITY YOUTH CENTER
FACILITY #15
FACILITY NUMBER:
15
ADDRESS:
3000 5T" AVENUE
SITE MANAGER:
JONATHON HARMON
SITE MANAGER PHONE AND EMAIL:
949-644-3156 JHARMON(cDNEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
5,381
NUMBER OF BATHROOMS:
2
PERCENTAGE OF HARD FLOOR/CARPET:
5% TILE / 15% LAMINATE / 20% WOOD / 60% CARPET
CLEANING DAYS:
DAILY
CLEANING TIMES:
BEGIN AFTER 11:00 PM
DAILY MINIMUM MAN-HOURS
(EXCLUDES DAY PORTER SERVICE):
2
DAY PORTER SERVICE:
YES; PORTER SERVICE IS REQUIRED AS FOLLOWS:
.ON -SEASON (SUMMER): 10 WEEKS PER YEAR
MONDAY, TUESDAY, THURSDAY: 1:00 PM TO 3:00 PM
OFF-SEASON (REMAINDER OF YEAR): 41 WEEKS PER YEAR
TUESDAY, THURSDAY: 2:00 PM TO 4:00 PM
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
NOTES:
SPECIFIC AREAS TO BE CLEANED: YOUTH CENTER AND
BATHROOMS.
"REMINDER: wood floors are dust mopped only; No wet or cleaning solution treatments.
FACILITY PROFILE: NEWPORT LAWN BOWLING CENTER
FACILITY #16
FACILITY NUMBER:
16
ADDRESS:
1500 CROWN DRIVE
SITE MANAGER:
SEAN LEVIN
SITE MANAGER PHONE AND EMAIL:
949-644-3159 SLEVIN@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
72
NUMBER OF BATHROOMS:
2 (SINGLE STALL)
PERCENTAGE OF HARD FLOOR/CARPET:
100% HARD FLOOR / 0% CARPET
CLEANING DAYS:
WEDNESDAY, FRIDAY, SUNDAY:
CLEANING TIMES:
BEGIN AT ANYTIME
DAILY MINIMUM MAN-HOURS:
30 min
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
NOTES:
SPECIFIC AREAS TO BE CLEANED: BATHROOMS ONLY.
FACILITY PROFILE: LINCOLN ATHLETIC CENTER GYMNASIUM
FACILITY #17
REVISED AND INCLUDED VIA ADDENDUM NO. 5 REVISED
FACILITY NUMBER:
17
ADDRESS:
3101 PACIFIC VIEW DRIVE
SITE MANAGER:
SEAN LEVIN
SITE MANAGER PHONE AND EMAIL:
949-644-3159 SLEVIN@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
877
NUMBER OF BATHROOMS:
2
PERCENTAGE OF HARD
FLOOR/CARPET:
100% TILE
CLEANING DAYS:
DAILY
CLEANING TIMES:
BEGIN AFTER 11:00 PM
DAILY MINIMUM MAN-HOURS:
1
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
NOTES:
SPECIFIC AREAS TO BE CLEANED: BATHROOMS ONLY.
CONTRACTOR SHALL LOCK THE GYMNASIUM BATHROOM
DOORS NIGHTLY AFTER CLEANING.
FACILITY PROFILE: MARINERS LIBRARY BRANCH VJ ROOM
FACILITY #18
FACILITY NUMBER:
18
ADDRESS:
1300 IRVINE AVENUE
SITE MANAGER:
SEAN LEVIN
SITE MANAGER PHONE AND EMAIL:
949-644-3159 SLEVIN@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
1,820
NUMBER OF BATHROOMS:
2
PERCENTAGE OF HARD FLOOR/CARPET:
10% HARD FLOOR / 90% CARPET
CLEANING DAYS:
DAILY
CLEANING TIMES:
BEGIN AFTER 10:00 PM
DAILY MINIMUM MAN-HOURS:
1
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
NOTES:
.SPECIFIC AREAS TO BE CLEANED: COMMUNITY ROOM,
KITCHEN, RECREATION & SENIOR SERVICES OFFICES, PATIO
BATHROOMS.
FACILITY PROFILE: NEWPORT COAST COMMUNITY CENTER
FACILITY #19
FACILITY NUMBER:
19
ADDRESS:
6401 SAN JOAQUIN HILLS ROAD
SITE MANAGER:
JONATHON HARMON
SITE MANAGER PHONE AND EMAIL:
949-644-3156 JHARMON@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
15,255
NUMBER OF BATHROOMS:
2
PERCENTAGE OF HARD FLOOR/CARPET:
55% HARDWOOD / 25% TILE / 15% LINOLEUM/ 5% CARPET
CLEANING DAYS:
DAILY
CLEANING TIMES:
BEGIN AFTER 10:00 PM
DAILY MINIMUM MAN-HOURS:
2
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
"REMINDER: wood floors are dust mopped only; No wet or cleaning solution treatments.
FACILITY PROFILE: NEWPORT THEATRE ARTS CENTER
FACILITY #20
FACILITY NUMBER:
20
ADDRESS:
2501 CLIFF DRIVE
SITE MANAGER:
SEAN LEVIN
SITE MANAGER PHONE AND EMAIL:
949-644-3159 SLEVIN@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
4,123
NUMBER OF BATHROOMS:
4
PERCENTAGE OF HARD FLOOR/CARPET:
30% HARD FLOOR / 70 % CARPET
CLEANING DAYS:
WEDNESDAY-SUNDAY
CLEANING TIMES:
BEGIN AFTER 12:00 MIDNIGHT AND VACATE BY 8:00 AM.
DAILY MINIMUM MAN-HOURS:
1.5
DAY PORTER SERVICE:
.NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
a" CLEANING TASKS: RECREATION & SENIOR SVCS (FACILITY PROFILES 11- 20)
Fcai H" `
i o F lz-
BATHROOMS AND KITCHENS
X
Clean bathrooms and kitchens, including sinks, counters, toilets, toilet pedestals and urinals.
X
Wipe walls to remove marks.
X
Polish all bright work.
X
Wet mop floors and rise with disinfectant.
X
Restock supplies, taking care to place paper goods in dispensers and keeping soap dispensers unclogged.
X
Wipe towel and toiler paper dispensers.
X
Remove splash marks from walls around basins.
X
Clean and polish mirrors and dust tops of mirrors and frames.
X
Seal or wax floors.
X
Remove trash and relocate to collection point.
X
un-clog problem toilets.
CARPETS AND FLOORS
X
Vacuum all carpeted areas, using the proper vacuum settings for each area.
X
Vacuum beneath furniture.
X
Vacuum all corners and edges by using special attachments.
X
Sweep and dry/wet mop all floors, including the stairs.
X
Buff hard surface floors.
X
Strip and wax or coat all floors.
X
Shampoo all carpeted areas.
X
Spot -clean carpet when and where appropriate.
X
Sweep doormats or exterior entrance areas.
DUSTING
X
Dust paritions, tops of mirrors and frames.
X
Thoroughly dust counters, tables, pictures, sign frames, and windowsills.
X
Thoroughly dust all vertical surfaces of file cabinets, chairs, tables and workspace partitions.
X
Dust blinds and mini -blinds.
X
Clean ceiling vent covers.
TRASH AND TRASH CAN AREAS
X
Remove all trash from receptacles inside the library, and move to collection point in building.
X
+4-Sift
Replace liners in all trash receptacles.
X
cigarette butts from trash urns.
FURNITURE AND OTHER AREAS
X
Wipe tables, countertops and vertical partitions, cleaning enough to remove any spills, coffee rings, pencil/ink
marks, etc.
X
Dispose of all paper and food scraps in the public areas, including (not limited to) candy wrappers, tissues, water
bottles, etc.
X
Return chairs, ottomans and tables to their places.
X
Vacuum upholstered furniture thoroughly.
X
Clean, disinfect and dry polish drinking fountains.
X
Clean entryway doors/glass and windows.
X
Clean interior glass doors and windows in interior offices.
X
Remove fingerprints and marks from around light switches and door frames.
X
Remove shoemarks from doors, door frames, baseboards, and furniture.
X
Clean and disinfect stair railings (all around the handrail).
X
Clean and polish all wood trim areas on edges of furniture, display/storage cases and public tables/desks.
X
Sweep exterior of main entrance areas to all buildings.
FACILITY PROFILE: MARINA PARK
FACILITY #21
FACILITY NUMBER:
21
ADDRESS:
1600 WEST BALBOA BLVD
SITE MANAGER:
RACQUEL VALDEZ
SITE MANAGER PHONE AND EMAIL:
949-270-8156 rvaldez(cDnewportbeachca.gov
SQUARE FOOTAGE (APPROX):
21,070
NUMBER OF BATHROOMS:
9
PERCENTAGE OF HARD FLOOR/CARPET:
30% TILE / 35% LAMINATE / 25% MARMOLEUM /
10% CARPET
CLEANING DAYS:
DAILY
CLEANING TIMES:
BEGIN AFTER 10:00 PM
DAILY MINIMUM MAN-HOURS
(EXCLUDES DAY PORTER SERVICE):
4
DAY PORTER SERVICE:
YES; TO BE SCHEDULED ON AN AS -NEEDED BASIS TO PROVIDE
COVERAGE DURING BUSY TRAFFIC TIMES.
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
YES
... /.. .With: i'tK^!"SN:RC:.F. i.P1R!FS�i:'.' 1. .i }. ,.. f..
CLEANING TASKS: MARINA PARK (FACILITY PROFILE 21)
Ititlit17-/ell
o' .A' �
1�/
OFFICES AND PRE-SCHOOL ROOMS
X
Empty and wipe outside wastebaskets, replacing liners if necessary.
X
Dust with treated cloth the tops of all desks, credenzas, files, fixtures, windowsills, and all other horizontal surfaces
(within reach). Papers on desktops will NOT be moved.
X
Dust with treated cloths all walls to remove massage oils and lint.
X
Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light
Iswitches.
X
Vacuum all rugs and carpet unobstructed by furniture; replacing chairs to their original positions. Spot clean minor
X
Dust mop wood, resilient and composition floor areas with treated dust mops. Spot mop as necessary.
X
Dust all marble floors with untreated dust mop.
X
Spot Clean Glass in Children Activity Rooms.
X
Spot mop all spills on hard surface floors as necessary.
X
I
ITurn off all lights except as otherwise directed.
X
Secure and lock all doors.
X
Report burned out lights, broken fixtures, etc.
X
Detail vacuum edges of carpet and all other carpeted areas not reached by the normal vacuum on a daily basis.
X
Clean dust from baseboards.
X
Dust all doorjambs.
X
Dust all areas above and below the janitor's normal reach (not to exceed 10 ft.).
X
Machine scrub all building standard hard surface floors.
X
Vacuum or dust all return air vents.
X
Vacuum all fabric furniture.
X
Shampoo all Carpeted Areas.
EVENT AREAS -2ND FLOOR (TUESDAYS & THURSDAYS & AFTER SPECIAL EVENTS)
X
Empty and wipe outside wastebaskets, replacing liners if necessary.
X
Dust with treated cloth the tops of all desks, credenzas, files, fixtures, windowsills, and all other horizontal surfaces
(within reach). Papers on desktops will NOT be moved.
X
Dust with treated cloths all walls to remove massage oils and lint.
X
Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light
switches.
X
I
Vacuum all rugs and carpet unobstructed by furniture; replacing chairs to their original positions. Spot clean minor
stains as necessary.
X
Dust mop wood, resilient and composition floor areas with treated dust mops. Spot mop as necessary.
X
Dust all marble floors with untreated dust mop.
X
Spot Clean Glass on 2nd floor, interior and exterior. (May require additional pricing)
X
Spot mop all spills on hard surface floors as necessary.
X
Turn off all lights except as otherwise directed.
X
Secure and lock all doors.
X
Report burned out lights, broken fixtures, etc.
X
Detail vacuum edges of carpet and all other carpeted areas not reached by the normal vacuum on a daily basis.
X
Clean dust from baseboards.
X
Dust all doorjambs.
X
Dust all areas above and below the janitor's normal reach (not to exceed 10 ft.).
X
Machine scrub all building standard hard surface floors.
X
Vacuum or dust all return air vents.
X
Scrub and refinish all building standard resilient floors with a slip retardant floor finish.
RESTROOMS
X
Empty and sanitize all trash receptacles and sanitary napkin disposal units. Replace waste bags and liners.
X
Wash and disinfect all basins, bowls, both sides of toilet seats and urinals (including tile walls near urinals). Damp
wipe all partitions, clean flush-o-meters, piping, toilet seat hinges and other metal surfaces. Clean undersides of rim
on urinals and bowls. Toilet seats are to be left in an upright position.
X
I
ldispensers,
Wash and polish all mirrors, powder shelves, bright work (including exposed piping below wash basins), towels
receptacles and any other metal surfaces.
X
Spot wash walls and doors.
X
Clean baby changing stations with bacterial disinfectant.
X
Dust all ledges and tops of partitions.
X
Fill toilet tissue, soap, paper towels and sanitary dispensers (supplied by owner).
X
Sweep all hard surface floors.
X
Damp mop hard surface floor areas with germicidal solution.
X
Report burned out lights and any other restroom fixtures not working properly.
X
Flush water through P-Trap weekly to ensure elimination of odor
X
Vacuum or wash as necessary all ventilation grills.
X
Dust all doors and doorjambs.
X
Machine scrub all building standard hard surface floors.
X
Scrub and refinish all building standard resilient floors with a slip retardant floor finish.
ELEVATOR LOBBIES AND PUBLIC CORRIDORS
X
Dust mop wood, resilient and composition floor areas with treated dust mops. Spot mop as necessary.
X
Vacuum all carpeted areas. Spot clean minor stains.
X
Remove fingerprints from doors, walls, etc.
X
Isecure all doors as directed.
X
I Dust all art work and picture frames.
X
Clean glass entrance doors, adjacent glass panels and tracks. (If not performed by Day Porter)
X
Spot sweep and/or vacuum all interior stairways (excluding emergency exit stairways) and landings (if applicable)
X
Clean and Disinfect Drinking Fountains, polishing bright work with a soft cloth.
X
Report any burned out lights.
X
Spot wash all lobby walls and doors.
X
I Polish or clean all door kick plates and thresholds.
X
I Dust all doorjambs.
X
Thoroughly scrub all building standard resilient floors with a slip retardant floor finish. (If Applicable) * Some Stone
Finishes Require special care, which could result in an extra fee.
X
Dust light diffusers.
LUNCH ROOM
X
Remove trash and place for disposal. Change all liners nightly.
X
Wipe tables, chairs and countertops.
X
lWash and polish kitchen sink.
X
Wipe front of oven, refrigerator and dishwasher etc.
X
Sweep and spot mop floor with kitchen grade disinfectant
X
Wipe down countertops with bacterial disinfectant.
X
Clean inside and out of Microwaves.
X
Spot wash doors and walls.
X
Wipe all vinyl chairs, chair rungs and table pedestals.
X
Scrub and refinish all building standard resilient floors with a slip retardant floor finish.
CATERING KITCHEN AREA (AFTER EVENTS ONLY)
X
Remove trash and place for disposal. Change all liners nightly.
X
Wash and polish kitchen sink.
X
Wipe front of oven, refrigerator and dishwasher etc.
X
Sweep and spot mop floor with kitchen grade disinfectant
X
Wipe down countertops with bacterial disinfectant.
X
Clean inside and out of Microwaves.
X
Spot wash doors and walls.
X
Scrub and refinish all building standard resilient floors with a slip retardant floor finish.
BOAT ROOM (BUILDING 1)
X
Empty and wipe outside wastebaskets, replacing liners if necessary.
JANITORIAL OFFICE, STORAGE ROOMS AND CLOSETS
X
Remove trash from all of the above listed areas.
X
Maintain an orderly arrangement of all janitorial supplies, paper products and janitorial equipment in the storage
rooms and service closets.
X
Wash service sinks.
X
Sweep and damp mop floors if needed. Deodorize and disinfect as required.
X
Receive and store all janitorial supplies in an orderly manner.
X
No trash is to be stored overnight in janitorial closets.
FACILITY PROFILE: ANIMAL SHELTER
FACILITY #22
FACILITY NUMBER:
#22
ADDRESS:
20302 RIVERSIDE DRIVE
SITE MANAGER:
LISA NEWMAN
SITE MANAGER PHONE AND EMAIL:
949-644-3655 LNEWMAN@NBPD.ORG
SQUARE FOOTAGE (APPROX):
430
NUMBER OF BATHROOMS:
1
PERCENTAGE OF HARD FLOOR/CARPET:
NO CARPET
CLEANING DAYS:
MONDAY AND THURSDAY
CLEANING TIMES:
BETWEEN 10:OOAM AND 11:OOPM
DAILY MINIMUM MAN-HOURS:
2
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
SITE -SPECIFIC REQUIREMENTS:
THIS FACILITY IS AN ANIMAL SHELTER AND HOUSES
NUMEROUS CATS AND DOGS. PLEASE BE AWARE OF
POTENTIAL ALLERGY ISSUES WITH JANITORIAL PERSONNEL.
BARKING CAN BE EXCESSIVE AT TIMES. ACCESS TO PROPERTY
MAY VARY.
CLEANING TASKS: ANIMAL SHELTER (FACILITY PROFILE 22)
ENTRYWAY AND OFFICE AREA
X
Remove trash and replace liners. Wipe outside of waste basket.
X
Thoroughly dust desks, counters, tables, machines, pictures, sign frames, windowsills, and all other
horizontal surfaces.
X
Wipe cabinet and door surfaces to remove any fingerprints, scuffs and marks.
X
Sweep and dry/wet mop hard floors with disinfecant.
X
Clean and disinfect telephones.
X
Sot clean entry lass and doors.
X
Clean and wipe down glass inside and out.
X
Clean dust from baseboards.
X
Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around
light switches.
X
Dust all doorjambs.
X
Vacuum or dust all return and exhaust air grills.
X
Strip and wax hard surface floors per manufacturerspecifications.
RESTROOM
X
Remove trash and replace liners. Wipe outside of waste basket and sanitary napkin disposal unit.
X
Iclean and disinfect bathroom, including sink, counter, toilet, and toilet pedestal.
X
Clean and polish mirrors and bright work.
X
Wipe walls to remove marks ands lashes.
X
Dust Ii htfixture.
X
Sweep and wet mop hard surface floors with disinfectant.
X
Vacuum or wash ventilation and exhaust grills.
X
Strip and wax hard surface floors per manufacturerspecifications.
CAT ROOM
X
Remove trash and replace liners, Wipe outside of waste basket.
X
Remove fingerprints from doors, walls, etc.
X
Thoroughly dust counters, tables, pictures, and windowsills.
X
Clean sink, countertops and front of cabinets.
X
Polish all bright work.
X
Clean and disinfect bathtub and enclosure.
X
Sweep and wet mop hard surface floors with disinfectant.
X
Clean glass and doors.
X
Vacuum or wash ventilation and exhaust grills.
X I
Istripand
wax hard surface floors per manufacturerspecifications.
FACILITY PROFILE: LIFEGUARD HQ— CORONA DEL MAR
FACILITY #23
FACILITY NUMBER:
#23
ADDRESS:
3029 OCEAN AVENUE
SITE MANAGER:
RALPH GERARDO
SITE MANAGER PHONE AND EMAIL:
949-610-5460 RGERARDO@NBFD.NET
SQUARE FOOTAGE (APPROX):
385
NUMBER OF BATHROOMS:
1 (INCLUDES ONE SHOWER)
PERCENTAGE OF HARD
FLOOR/CARPET:
285 SQ. FT (CARPET), 138 SQ. FT. EPDXY FLOORING
CLEANING DAYS:
MONDAYS AND THURSDAYS
CLEANING TIMES:
BEGIN AFTER 7:00 PM
DAILY MINIMUM MAN-HOURS:
2
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
SITE -SPECIFIC REQUIREMENTS:
KEY CODE ACCESS REQUIRED. FACILITY INCLUDES
KICHENETTE SINK AND COUNTER AREA
*4 Months of Service ONLY (JULY— OCTOBER) *
CLEANING TASKS - LIFEGUARD HEADQUARTERS - CORONA DEL MAR
q (FACILITY PROFILE 23)
4111i la?z�-111Xa i,
OFFICE/COMMON AREAS
X
Remove trash and replace liners. Wipe outside of wastebasket.
X
Thoroughly dust desks, counters, tables, machines, pictures, sign frames, and windowsills.
X
Wipe tables, desks, countertops with cleaner to remove any spills, coffee rings, pencil/ink marks, etc.
X
Wipe cabinet and door surfaces and remove any fingerprints, scuffs and marks.
X
Thoroughly dust all vertical surfaces of desks, file cabinets, chairs, tables and blinds.
X
Thoroughly dust tops of cabinets, office doors and door jambs.
X
Polish all cabinet surfaces with furniture polish, eg. Bar -Top by Waxie.
X
JVacuum or dust all return and exhaust air vents.
X
Clean scuffs and boot marks from all lower doors and polish stainless steel kick plates. (And push plates)
X
Return chairs, ottomans and tables to their places.
X
Clean and disinfect telephones.
X
Remove fingerprints and marks from around light switches and door frames.
X
Wipe all handrails to remove marks and fingerprints.
X
Clean dust from baseboards.
X
Sweep and dry/wet mop all hard floors.
X
Vacuum all carpeted areas, using proper vacuum setting for each area.
X
Vacuum all comers, edges, and beneath furniture by using special attachments.
X
Wax or coat all floors.
X
Strip and wax or coat all floors.
X
Shampoo carpets.
X
Spot clean carpet when and where appropriate.
BATHROOMS & SHOWER
X
Remove trash and replace liners. Wipe outside of waste basket.
X
Clean Bathrooms, including sinks, counters, toilets, toilet pedestals and urinals.
X
Clean and polish mirrors and dust the tops of frames.
X
Clean showers and rinse with disinfectant.
X
Polish all bright work, including faucets, urinal valves, showerheads and shower controls.
X
Wipe down and polish all stainless steel surfaces including handrails, cover plates, soap and towel dispensers.
X
Remove splash marks from walls around basins.
X
Restock supplies, taking care to place paper goods in dispensers and keeping soap dispensers un clogged.
X
Wet mop floors and rinse with disinfectant.
X
Wipe cabinet/locker and door surfaces and remove any fingerprints, scuffs and marks.
X
Wipe walls and partitions to remove marks and splashes.
X
Remove fingerprints and marks from around light switches and door frames.
X
Wipe/dust base boards.
X
Clean scuffs and boot marks from all lower doors and polish stainless steel kick plates. (And push plates)
X
Polish all cabinet surfaces with furniture polish, eg. Bar -Top by Waxie.
X
Thoroughly dust tops of cabinets, doors and door jambs.
X
Vacuum or dust all return and exhaust air vents.
X
Buff hard surface floors.
X
lWax or coat all floors.
X
IStrip
and wax or coat all floors.
X
Replace automatic soap dispenser cartridges.
X
Un-clog problem toilets.
KITCHENETTE
X
Remove trash and replace liners. Wipe outside of waste basket.
X
Clean and disinfect telephones.
X
Clean kitchens, including tables, sinks and counters with disinfecting multi -purpose cleaner.
X
Place dirty cups, glasses, dishes, silverware and detergent in dishwasher and start dishwasher.
X
Thoroughly dust counters, tables, machines, pictures, sign frames, and windowsills.
X
Wipe cabinet and door surfaces and remove any fingerprints, scuffs and marks.
X
Wipe down and polish all stainless steel surfaces.
X
Clean microwave, including tray, door and all interior surfaces.
X
Clean and degrease oven, including racks and all interior surfaces.
X
Remove fingerprints and marks from around light switches and door frames.
X
Thoroughly dust all vertical surfaces of desks, cabinets, chairs, tables and blinds.
X
Clean range top, including grates, burners and wipe down porcelain.
X
Polish all cabinet surfaces with furniture polish, eg. Bar -Top by Waxie.
X
Thoroughly dust tops of cabinets, doors and door jambs.
X
Vacuum or dust all return air vents.
X
Sweep and dry/wet mop all floors.
X
Wipe/dust base boards.
X
Buff hard surface floors.
X
Wax or coat all floors.
X
Strip and wax or coat all floors.
STORAGE ROOMS AND CLOSETS
X
Remove trash from all of the above listed areas.
X
Maintain an orderly arrangement of all janitorial supplies, paper products and janitorial equipment in the storage rooms and service
closets.
X
I
lWash
service sinks.
X
Sweep and damp mop floors if needed. Deodorize and disinfect as required.
X
Receive and store all janitorial supplies in an orderly manner.
X
No trash is to be stored overnight in janitorial closets.
TRASH AND TRASH CAN AREAS
X
Remove all trash from receptacles inside Lifeguard Headquarters and place in beach receptacles.
X
Replace all liners in all trash receptacles. Wipe outside of wastebasket.
X
Sweep areas around trash receptacles. Mop as needed for spills.
5. PARK AND BEACH RESTROOM SPECIFIC JANITORIAL/PORTERING SERVICES
AND PAPER PRODUCT/SOAP
The Contractor shall provide all the labor, materials, supplies, equipment, cleaning services,
expertise and supervision necessary to perform detailed janitorial services for the City's public
restrooms at the specified parks and beaches facilities in clean and serviceable conditions at all
times.
Contractor shall provide a cleaning plan that includes a schedule detailing the methodology for
visually inspecting, cleaning, and restocking restrooms on a daily basis, year-round. Unless
otherwise indicated below, daily janitorial services shall include, but are not limited to:
1. Removing trash in restroom, in trash containers, and outside perimeter including
planters attached to the facility.
2. Sweeping adjacent outside ramps and walkways.
3. Hose down interior floors of all facilities daily.
4. Sweeping, cleaning, and mopping all floors with an antibacterial disinfectant cleaner.
a. Clean mop water will be used for each separate facility.
b. Liquid floor drain maintainers will be used weekly.
5. Cleaning floor drain tops and troughs of all debris.
6. Cleaning, sanitizing, and towel -drying drinking fountains and removing encrustations
and stains.
7. Cleaning and sanitizing all toilets, urinals, and sinks.
a. Stainless -steel sinks will be polished so that all visible stains are removed.
b. Sprayable bacteria digester will be used in area surrounding urinals and men's
toilets.
c. Liquid uratic salt remover will be used in urinals weekly.
d. Urinal deodorizer screens will be replaced monthly.
e. Toilets and urinals will be unclogged as needed.
8. Dusting, cleaning, and drying restroom fixtures.
9. Sweeping and cleaning shower areas.
a. Outdoor showers will be shoveled and swept of sand, and hosed down as
needed.
b. Interior showers will be cleaned and detailed
10. Cleaning and refilling all dispensers for soap, toilet paper, paper towels and seat covers
on each visit.
11. Cleaning partitions, walls, ceilings, interior rafters, ventilation screens, exterior eaves
and partitions from dust and cobwebs, etc.
12. Utilizing long- lasting, spray liquid fragranced air freshener;
13. Removing small graffiti incidents (including sticker graffiti) with a graffiti removal product.
Larger graffiti incidents or etching shall be documented and reported to Project
Administrator immediately.
14. Power -washing and applying disinfectant and deodorizer to ceiling, walls, floors, and
drainage troughs (monthly detail only)
15. Prior to entering restrooms, Contractor personnel shall announce who they are and that
they are there to clean the restrooms. Signs shall be posted stating that the restrooms
are being cleaned. Signs shall be posted where they will inhibit patrons from entering the
restrooms.
16. Close and lock restrooms during drain backups or other issues requiring closure, and
direct visitors to the next closest facility. "Out of service" or similar signage shall be put in
place where necessary.
17. Perform all related routine, recurring or usual duties as directed by City's Project
Administrator.
18. Report any visual signs or indicators of insect infestations to City's Project Administrator.
19. If there are any individuals found within the restroom and staff are unable to
enter/perform services, staff must report the instance to the City administrator via
email/message (taking photos where possible)
Contractor will open and close the following restroom locations DAILY:
a. Sunset Ridge Park
b. Lighthouse Park
c. Channel Park
The City shall issue keys and/or codes as necessary for access to facilities and storage areas.
Contractor shall assume full responsibility for theft or loss of said keys and codes and shall pay
for re- keying and /or re- programming all locks operated by these keys and /or in such event.
Keys shall not be duplicated. Contractor shall lock storage doors and close all entrance gates
(or other such security restraints) when leaving the facility.
Contractor shall purchase and provide ALL materials (except for those products provided by
City) for all restrooms listed in Appendix A (i.e. , bacteria digester, uratic salt remover,
deodorizer screens, fragranced air freshener, etc...) All cleaning supplies, materials and tools
used in the performance of this agreement shall be of good commercial quality, and must be
approved by the Project Administrator prior to use. Mop water shall be emptied properly after
each cleaning. Pipe chase shall be clean and organized. If any products used by the Contractor
contain materials on the Cal OSHA List of Hazardous Substances, the Contractor shall provide
a material safety data sheet (MSDS) (OSHA form 20) to the Project Administrator.
The following products meet the minimum material standards established for performance of
this work. Project Administrator may approve the use of an equivalent alternative product.
1. All- Purpose Cleaner: Fast Act
2. Toilet/ Urinal Cleaner /Disinfectant: Comet Cleanser
3. Drinking Fountain Cleaner /Disinfectant: Comet Cleanser
4. Stainless Steel Cleaner: Any Lemon Oil
5. Lemon oil
6. CRC Graffiti Remover (Grainger)
7. Biatron (United Labs)
8. Liquizime (United Labs)
9. Kleen Out
10. ESA Urine Lime clear (United Labs)
11. Mango Deodorizer
12. Mango Enzyme+
13. HVY Duty Crew bowl clean
14. Kleen White bowl clean
15. Waxie Green General Purple Clean (or Degreaser)
16. Kleen Brite
17. Urinal Screens
18. Waxie Mango Air Deodorizers (6/case)
19. Brite Boy Metal Polish (12/case)
20. 100% Cotton Rags
21. Waxie Nylon Scouring Pads (20/box)
22. Waxie Lemon Oil High -Gloss Furniture Polish (12/case)
23. Waxie Kleen Out Drain Opener (12/case)
24. Waxie Fast Act All -Purpose Cleaner (4/case)
25. Waxie Kleen Pine General -Purpose Cleaner (4/case)
26. Clorox Bleach (3/case)
27. Waxie Kleen White Emulsion Bowl Cleaner (12/case)
Any unauthorized usage of the above items by the Contractor will be grounds for immediate
termination of the contract. Contractor shall be fully responsible for any and all damage done to
City property, equipment, or other property of the public premises that result from the Contractor
performing contract services.
Restroom conditions considered to be potentially hazardous to the public (including broken
windows, vandalism, and /or facility damage), homeless encampments, stored personal
belongings, or other identified items shall be noted and a description as identified by the
Contractor during the normal inspection and cleaning process, shall be reported to the Project
Administrator. Any plumbing, flooding and electrical issues should be reported to City staff
immediately.
All services not specifically enumerated but coming under the general heading of "Good
Housekeeping" will be performed by the Contractor.
Staffing and Vehicles
All contract services shall be performed by competent and experienced employees who shall be
neat in appearance and in uniforms as approved by the Project Administrator when performing
contract services. Contractor personnel shall be identified by uniform,
badges or patches depicting the name of the organization of employment. Contractor shall
ensure that there is at least one (1) English - speaking employee working in any cleaning crews.
Additionally, every cleaning crew must have at least one (1) female, including the roving crew.
Contractor shall perform a background check on all personnel and submit those results to the
Project Administrator for approval at least fifteen (15) days prior to the commencement of that
employee performing contract services.
The Contractor shall provide an organization chart or listing of staff detailing the personnel
assigned to perform or supervise contract services.
All vehicles and equipment used in conjunction with the work shall be clean in appearance and
in good working order. When performing contract services these vehicles shall, at all times, bear
identification signs, provided by the Project Administrator, that the contractor is performing
services for the City. All vehicles shall be inspected and approved by the contract administrator
prior to performing contract services. Each vehicle shall display "Under Contract with the City of
Newport Beach" or similar signage.
Working Hours
The Contractor shall provide a work force sufficient to complete the work specified herein.
Facilities requiring an additional same day second cleaning shall not receive this second
cleaning less than five (5) hours after the first cleaning.
Additional cleanings may be needed in excess of the normal schedule. Contractor shall
complete additional same -day cleanings within 2 hours of callback.
Monthly Detail Cleanings
The Contractor will be required to perform one (1) detail cleaning per month for all
locations listed in Appendix A.
This detail cleaning shall include:
1. Thorough power washing and scrubbing of floors.
2. Thorough scrubbing of walls, toilets, and urinals.
3. Cleaning of floor troughs.
4. Clearing of drains.
5. Ceilings cleaned of cobwebs, grime, paper and other items.
6. Ventilation ducts to be dusted and cleared of all obstructions.
7. Application of deodorizer and disinfectant to walls, ceiling, floors, and drainage troughs.
Daily Cleaning Schedule
1. Low -Use Facilities: All low -use facilities (see Appendix A) will be cleaned in 2- person
teams twice per day, including holidays, year-round. The first cleaning at all locations
shall be completed between 5:00 am and 10:00 am for each scheduled day unless
otherwise authorized by the Contract Administrator.
2. High -Use Facilities: All high -use designated facilities (see Appendix A) will be cleaned
in 2-person teams per the following:
a. November 1st- February 28-
+. Two cleanings per day
1. First cleaning each day completed by 7:00 am
2. Second cleaning each day completed between 12:00 pm — 4:00 pm
b. March 1 st- October 31 st
i. First cleaning each day completed by 7:00 am
ii. Between the hours of 11:00 am to 7:00 pm (weekend and holiday hours will vary as
determined by the Project Administrator) roving crew(s) consisting of 2-people per team
(one must be a female) shall complete as many cleanings as needed for all locations
designated as high -use in Appendix A.
Note: Each location may need more than three cleanings during this 8 hour
period. A minimum of 4 teams will be needed.
A map has been included at the end of this scope of services, with a list of the addresses for
all 34 locations located in Appendix A.
ADDITIONAL NOTES:
FOR CITY FACILITIES
• Janitorial closets and storage areas will be available to the selected contractor; such areas will
not need to be shared with everyone else at the Civic Center. There are closet spaces in other
areas, but some spaces are smaller than others; size and availability will vary by facility.
• Contractor vehicles may be provided with placards that may be displayed during the course of
service. No overnight parking/storage of contractor vehicles is provided.
• For spot cleaning, an area will be specified in advance by the City. For example, staff may
need an area, workspace, office or a section of carpet cleaned. Spot cleaning shall be priced by
square footage, with a minimum of 2 square feet.
• Wood floors are dust mopped; no wet or cleaning solutions. Other types of flooring shall be
based on manufacturer specifications/requirements.
• Porcelain floor tiles shall be waxed as requested.
FOR PARK AND BEACH RESTROOMS
• Only trash cans in the restroom of just outside the door shall be serviced under this scope of
services; other trash cans at the park and beach restroom sites are serviced by another
contractor.
GENERAL
• Bonds are not required for this bid, nor are required for these services during the duration of
the agreement.
• Regarding prevailing wage: Please refer to Section XXIII of the Terms and Conditions portion
of the RFB document.
o This project shall not be subject to Prevailing Wage standards as established by the
Department of Industrial Relations of the State of California. However, per the Property Service
Workers Protection Act, all janitorial employers must register with the Labor Commissioner's
Office beginning July 1, 2018.
SECTION 7: DEFICIENCY DEDUCTIONS
Contractor's failure to perform the duties and responsibilities in these Scope of Services in accordance
with the requirements and service levels set forth herein shall result in a deduction of $500 for each
deficiency from the compensation payable to Contractor, in accordance with the agreement. See
Appendix B for reference.
Newport Beach includes more than eight miles of beaches that stretch from the Santa Ana River jetty to Crystal Cove State
Park and border Newport Bay. All ocean and bay front beaches are open to the public from the hours of 6 a.m. until 10 p.m.
Crystal Cove State Park beaches close atsu>d
High -Use Facilities
1.
15th Street Beach
2.
19th Street Beach
15"' St/Oceanfront W
191h St/W Bay Ave
3.
38th Street Park
4.
58th Street Park
3600 Balboa Blvd
5800 Seashore Dr.
5.
Balboa Island Ferry Landing
6.
Balboa Island Fire Station
501 S Bay Front (and Agate Ave)
124 Marine Ave
7.
Balboa Pier/Peninsula Park
8.
Balboa Yacht Basin
801 East Oceanfront (A St and Oceanfront
829 Harbor Island Dr
E)
9.
Buck Gully (Little Corona)
10.
Channel Park
214 Glen Dr
4402 Channel Place
11.
Corona Del Mar Main State Beach East
12.
Corona Del Mar Main State Beach West
3031 Ocean Blvd
2905 Ocean Blvd
13.
Marina Park Lighthouse
14.
Newport Pier
1700 Balboa Blvd W
72 McFadden PI
15.
Washington Street
16.
West Newport Park
208 Washington St
Seashore Dr. and Orange St.
Low -Use Facilities
17.
Arroyo Park
18.
Bob Henry Park
1411 Bayswater Dr
900 Dover Dr
19.
Bonita Canyon Sports Park
20.
Bonita Canyon Sports Park
1641 Ford Rd
1880 Ford Rd
21.
Bonita Canyon Sports Park
22.
Bonita Creek Park
1900 Ford Rd
3010 La Vida
23.
Buffalo Hills Park North
24.
Buffalo Hills Park South
1891 Port Provence PI
1910 Port Carney PI
25.
Civic Center Park'
26.
Cliff Drive Park
100 Civic Center Dr
298 Riverside Ave
27.
Coastal Peak Park
28.
Eastbluff Park
20403 East Coastal Peak
2401 Vista Del Oro
29.
Grant Howald Park
30.
Irvine Terrace Park
3000 51' Ave
721 Evita Dr
31.
Mariners Park
32.
San Joaquin Hills Park
1300 Irvine Ave
1550 Crown Dr N
33. San Miguel Park 34. Sunset Ridge Park
2200 San Miguel 4850 Coast Hwy W
Civic Center Park cleaning occurs on weekends/holidays only.
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City of Newport Beach - Public Works GISDNW—
Z108, 201
City of Newport Beach APPENDIX B RFP No. 22-11 (REBID)
DEFICIENCY NOTIFICATION
NOTIFICATION PROVIDED TO:
DATE:
LOCATION:
VALUE OF DEDUCTION: I $
The following Performance Deficiencies have been identified
and require immediate corrective action. All deficiencies shall be penalized at a rate of $500 per
occurrence unless otherwise noted.
CITY OF NEWPORT BEACH JANITORIAL SERVICES
1. Failure to protect Public Health and/or correct immediate safety hazards.
2. Failure to open or lock park & beach restrooms, or failure to secure City facilities during
late night, or early morning cleaning routes. Entry/ exit doors must be locked and secure
3. Failure to restock supplies.
4. Failure to regularly empty trash cans and or use the proper trash can liners.
5. Failure to comply with City -defined manpower requirements.
6. Failure to provide adequate equipment/materials.
7. Failure to report maintenance issues to the City.
8. Failure to comply with any specification in the contract.
9. Failure to adhere to City -defined dress code.
Comments:
Fleet & Facilities Superintendent Deputy Public Works Director— Contractor's Representative
Municipal Operations
This deficiency deduction shall be attached to the next invoice for the facility(ies) specified in this
deduction and shall be used to deduct the amount(s) from the invoice.
EXHIBIT B
SCHEDULE OF BILLING RATES
Kleenway Services, Inc. Page B-1
EXHIBIT B
SCHEDULE OF BILLING RATES
JANITORIAL SERVICES: CITY FACILITIES, PARK & BEACH RESTROOMS,
PROVISION OF PAPER PRODUCTS
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PAPER PRODUCTS - KLEENWAY SERVICES, INC.
MANUFACTURER
DESCRIPTION
PRODUCT
QN
COST PER UNIT
CODE
PAPER PRODUCTS - CITY FACILITIES
ANGEL SOFT
80 ROLLS
GEORGIA PACIFIC
TOILET TISSUE
16880
PER CASE
$98 71
CLEAN & SOFT
36 ROLLS
SMALL CORE 2
PER CASE
$52.09
WAXIE
PLY BATH TISSUE
1036
25 PACKS
SCOTTFOLD
of 175
$58 72
KIMBERLY-CLARK-
PAPER TOWELS
SHEETS EA
SCOTT
01980
PER CASE
PACIFIC BLUE
2,200
ULTRA BIGFOLD Z
TOWELS
$60.19
GEORGIA PACIFIC
PAPER TOWELS
20887
PER CASE
250
TOWELS
$ 54.78
SCOTT
PER CLIP,
KIMBERLY-CLARK-
SINGLEFOLD
16 CLIPS
SCOTT
PAPER TOWELS
01700
PER CASE
SCOTT KITCHEN
20 ROLLS
KIMBERLY-CLARK-
ROLL PAPER
PER CASE
$45.22
SCOTT
TOWELS
41482
ENMOTION EPA
6 ROLLS
COMPLIANT
PER CASE
$84.14
GEORGIA PACIFIC
ROLL TOWEL
89440
250
PACIFIC BLUE
TOWELS
$61.42
SELECT
PER PACK,
WINDSHIELD
9 PACKS
GEORGIA PACIFIC
TOWELS
00350
PER CASE
250
PACIFIC BLUE
COVERS
$102.74
BASIC HALF -FOLD
PER PACK,
TOILET SEAT
20 PACKS
GEORGIA PACIFIC
COVERS
47046
PER CASE
HAND SOAP - CITY FACILITIES
ONESHOT
ENRICHED
LOT OF 4
$52 22
LOTION HAND
RUBBERMAID
SOAP 800 ML
FG4013111
4GL/PER
CASE
$36.00
CLEAR -TONE
LANOLIN HAND
WAXIE
SOAP
380241
PAPER PRODUCTS - PARK & BEACH RESTROOMS
PACIFIC BLUE
BASIC 1-PLY
8 ROLLS
$45.65
JUMBO ROLL
PER CASE
GEORGIA PACIFIC
TOILET TISSUE
13718
ANGEL SOFT
80 ROLLS
GEORGIA PACIFIC
TOILET TISSUE
16880
PER CASE
$87 84
HAND SOAP - PARK & BEACH RESTROOMS
CLEAR -TONE
LANOLIN HAND
4 GAL PER
$36.00
WAXIE
SOAP
380241
CASE
EXHIBIT C
INSURANCE REQUIREMENTS — MAINTENANCE/REPAIR/JANITORIAL SERVICES
1. Provision of Insurance. Without limiting Contractor's indemnification of City, and
prior to commencement of Work, Contractor shall obtain, provide and maintain at
its own expense during the term of this Agreement, policies of insurance of the
type and amounts described below and in a form satisfactory to City. Contractor
agrees to provide insurance in accordance with requirements set forth here. If
Contractor uses existing coverage to comply and that coverage does not meet
these requirements, Contractor agrees to amend, supplement or endorse the
existing coverage.
2. Acceptable Insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact
business of insurance in the State of California, with an assigned policyholders'
Rating of A- (or higher) and Financial Size Category Class VII (or larger) in
accordance with the latest edition of Best's Key Rating Guide, unless otherwise
approved by the City's Risk Manager.
3. Coverage Requirements.
A. Workers' Compensation Insurance. Contractor shall maintain Workers'
Compensation Insurance, statutory limits, and Employer's Liability
Insurance with limits of at least one million dollars ($1,000,000) each
accident for bodily injury by accident and each employee for bodily injury by
disease in accordance with the laws of the State of California, Section 3700
of the Labor Code.
Contractor shall submit to City, along with the certificate of insurance, a
Waiver of Subrogation endorsement in favor of City, its City Council,
boards and commissions, officers, agents, volunteers and employees.
B. General Liability Insurance. Contractor shall maintain commercial general
liability insurance and, if necessary, umbrella liability insurance, with
coverage at least as broad as provided by Insurance Services Office form
CG 00 01, in an amount not less than two million dollars ($2,000,000) per
occurrence, four million dollars ($4,000,000) general aggregate. The policy
shall cover liability arising from premises, operations, products -completed
operations, personal and advertising injury, and liability assumed under an
insured contract (including the tort liability of another assumed in a business
contract).
C. Automobile Liability Insurance. Contractor shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01
covering bodily injury and property damage for all activities of Contractor
arising out of or in connection with Work to be performed under this
Agreement, including coverage for any owned, hired, non -owned or rented
Kleenway Services, Inc. Page C-1
vehicles, in an amount not less than one million dollars ($1,000,000)
combined single limit each accident.
D. Umbrella or Excess Liability Insurance. Contractor shall obtain and
maintain an umbrella or excess liability insurance policy with limits of not
less than one million dollars ($1,000,000) that will provide bodily injury,
personal injury and property damage liability coverage at least as broad as
the primary coverages set forth above. Such policy or policies shall include
the following terms and conditions:
• A drop down feature requiring the policy to respond in the event that
any primary insurance limits are exhausted by paid claims,
• Pay on behalf of wording as opposed to reimbursement,
• Concurrency of effective dates with primary policies;
• Policies shall "follow form" to the underlying primary policies; and
• Insureds under primary policies shall also be insureds under the
umbrella or excess policies.
4. Other Insurance Requirements. The policies are to contain, or be endorsed to
contain, the following provisions:
A. Waiver of Subrogation. All insurance coverage maintained or procured
pursuant to this Agreement shall be endorsed to waive subrogation against
City, its City Council, boards and commissions, officers, agents, volunteers
and employees or shall specifically allow Contractor or others providing
insurance evidence in compliance with these requirements to waive their
right of recovery prior to a loss. Contractor hereby waives its own right of
recovery against City, and shall require similar written express waivers from
each of its subcontractors.
B. Additional Insured Status. All liability policies including general liability,
products and completed operations, excess liability, pollution liability, and
automobile liability, if required, shall provide or be endorsed to provide that
City, its City Council, boards and commissions, officers, agents, volunteers
and employees shall be included as insureds under such policies.
C. Primary and Non Contributory. All liability coverage shall apply on a primary
basis and shall not require contribution from any insurance or self-insurance
maintained by City.
D. Notice of Cancellation. All policies shall provide City with thirty (30)
calendar days notice of cancellation (except for nonpayment for which ten
(10) calendar days notice is required) or nonrenewal of coverage for each
required coverage.
Kleenway Services, Inc. Page C-2
5. Additional Agreements Between the Parties. The parties hereby agree to the
following:
A. Evidence of Insurance. Contractor shall provide certificates of insurance to
City as evidence of the insurance coverage required herein, along with a
waiver of subrogation endorsement for workers' compensation and other
endorsements as specified herein for each coverage. Insurance certificates
and endorsement must be approved by City's Risk Manager prior to
commencement of performance. Current certification of insurance shall be
kept on file with City at all times during the term of this Agreement. The
certificates and endorsements for each insurance policy shall be signed by
a person authorized by that insurer to bind coverage on its behalf. At least
fifteen (15) days prior to the expiration of any such policy, evidence of
insurance showing that such insurance coverage has been renewed or
extended shall be filed with the City. If such coverage is cancelled or
reduced, Contractor shall, within ten (10) days after receipt of written notice
of such cancellation or reduction of coverage, file with the City evidence of
insurance showing that the required insurance has been reinstated or has
been provided through another insurance company or companies. City
reserves the right to require complete, certified copies of all required
insurance policies, at any time.
B. City's Right to Revise Requirements. City reserves the right at any time
during the term of the Agreement to change the amounts and types of
insurance required by giving Contractor sixty (60) calendar days advance
written notice of such change. If such change results in substantial
additional cost to Contractor, City and Contractor may renegotiate
Contractor's compensation.
C. Right to Review Subcontracts. Contractor agrees that upon request, all
agreements with subcontractors or others with whom Contractor enters into
contracts with on behalf of City will be submitted to City for review. Failure
of City to request copies of such agreements will not impose any liability on
City, or its employees. Contractor shall require and verify that all
subcontractors maintain insurance meeting all the requirements stated
herein, and Contractor shall ensure that City is an additional insured on
insurance required from subcontractors. For CGL coverage,
subcontractors shall provide coverage with a format at least as broad as CG
20 38 04 13.
D. Enforcement of Agreement Provisions. Contractor acknowledges and
agrees that any actual or alleged failure on the part of City to inform
Contractor of non-compliance with any requirement imposes no additional
obligations on City nor does it waive any rights hereunder.
E. Requirements not Limiting. Requirements of specific coverage features or
limits contained in this Section are not intended as a limitation on coverage,
Kleenway Services, Inc. Page C-3
limits or other requirements, or a waiver of any coverage normally provided
by any insurance. Specific reference to a given coverage feature is for
purposes of clarification only as it pertains to a given issue and is not
intended by any party or insured to be all inclusive, or to the exclusion of
other coverage, or a waiver of any type. If the Contractor maintains higher
limits than the minimums shown above, the City requires and shall be
entitled to coverage for higher limits maintained by the Contractor. Any
available insurance proceeds in excess of the specified minimum limits of
insurance and coverage shall be available to the City.
F. Self -insured Retentions. Any self -insured retentions must be declared to
and approved by City. City reserves the right to require that self -insured
retentions be eliminated, lowered, or replaced by a deductible. Self-
insurance will not be considered to comply with these requirements unless
approved by City.
G. City Remedies for Non -Compliance. If Contractor or any subcontractor fails
to provide and maintain insurance as required herein, then City shall have
the right but not the obligation, to purchase such insurance, to terminate this
Agreement, or to suspend Contractor's right to proceed until proper
evidence of insurance is provided. Any amounts paid by City shall, at City's
sole option, be deducted from amounts payable to Contractor or reimbursed
by Contractor upon demand.
H. Timely Notice of Claims. Contractor shall give City prompt and timely notice
of claims made or suits instituted that arise out of or result from Contractor's
performance under this Agreement, and that involve or may involve
coverage under any of the required liability policies. City assumes no
obligation or liability by such notice, but has the right (but not the duty) to
monitor the handling of any such claim or claims if they are likely to involve
City.
Contractor's Insurance. Contractor shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own
judgment may be necessary for its proper protection and prosecution of the
Work.
Kleenway Services, Inc. Page C-4