The URL can be used to link to this page

Home My WebLink AboutC-2311 - Janitorial Services at City Hall, Yard, Planning & Building, & City Council ChambersInternational Service System December 29, 1986 FRANK HUMBOLT CITY OF NEWPORT 3300 Newport Blvd. Newport Beach, Ca. 92663 Dear Mr. Hulibolt: 820 Lincoln Centre Drive Foster Cily. CA 94404 Tel (415) 574 4005 We wish to inform you that effective December 27, 1986, we have purchased the operating assets of Macke Building Services, which is camtonly known in the orange County area as CanTercial Maintenance Systems. ISS International Service System, Inc., is a janitorial service contractor listed on the American Stock Exchange. Sixty -five percent of the ISS cannon stock is owned bry ISS International Service System A/S, headquartered in Copenhagen, Denmark. ISS provides janitorial and related services in 12 Western European countries, the United Kingdom, Brazil, and 24 cities in the United States. Commercial Maintenance Systems has built a highly respected -7 service organization in Orange County, and it is our intent to retain the management, administrative, account representatives and supervisors who have been so instrumental in the success of the company. Effective January 1, 1987, the ealpany name and the invoice will be changed to ISS International Service System. ISS recognizes that such changes can be very irritating to the customer,-and we are very sensitive to your feelings. If you have any questions or if we can be of assistance in any manner, we encourage you to contact Ms. Tilda Birrer, Branch Manager, or Roger Johnson, Business Development, at (714) 546 -3223, or myself at the above number. We wish to express our sincere appreciation for your understanding and look forward to a long and mutually beneficial relationship. Sincerely yours, ' X-4 Awl Ronald Goins Executive vice President Western Group PL'rR�_,W.:_!1"G Js�'-"l 5 1986 RG:ajs 1$$IMe�naLOna�$e^w ^P.5v51^n 1 Snn¢M. rtKYh.1 as mamlan.Mc, Il ii Vat, of the l$$Inlet0a4onal I p".111 hwug): 1$panJV:awi 11 y t p tnV [nMnf.aM. ....nymtnap• $PVIpC SySiCm GtnYn Nnlh hfT!1 fUro(W amti,,Oh A,,", CITY OF NEWPORT BEACH P.U. BOX 1768, NEWPORT BEACH, CA 93 663 3884 OFFICE OF THE CITY CLERK (714) 640 -2251 TO: FINANCE DIRECTOR GENERAL SERVICES FROM: CITY CLERK DATE: February 17, 1984 SUBJECT: Contract No. C -2311 I Description of Contract Janitorial Maintenance Services for City Hall Complex, Council Chambers, Planning & Bldg Depts. and City Yard Complex (Amended) Effective date of Contract March 1, 1984 Authorized by Minute Action, approved on February 13, 1984 Contract with Commercial Maintenance Address 3400 W. MacArthur Blvd, Suite J Santa Ana, CA 92704 Amount of Contract $3,611.00 (Increase of $686.00 over last year) kw w & Wanda E. Andersen City Clerk WEA:lr attach. 3300 Newport Boulevard, Newport Beach a'4 lQfo BY THE CITY COUNCIL CITY OF NEWPORT BEACH CITY COUNCIL AGENDA SEP241984 ITEM NO..,��'- SEPTEMBER 24, 1984 TO: MAYOR AND CITY COUNC FROM: General Services Department SUBJECT: aNEw. BUILDINGMAINT�NANCI� .SERVICbr�CONTRACTORFORCh[ HALLS COMPLEX C- ati� , RECOMMENDATION: Approve the award of a contract for building /janitorial maintenance service for the City Hall Complex to the Reliable Maintenance Co.; cost to be $3,685 monthly. BACKGROUND: On December 14, 1981, the City Council passed Resolution No. 11101, giving approval to Contract No. 2311 with the Commercial Maintenance Systems, Santa Ana, CA. This contract provided for contract janitorial maintenance service for the City Hall Complex, including Council Chambers, Planning and Build- ing Departments, and the City Yard Complex. It became effective on 1/4/82, and the current cost to the City is $3,611 /monthly. In response to an increasing level of complaints concerning various aspects of service provided by CMS, earlier this summer I was directed by the City Manager to solicit new bids for a new building maintenance service contract for the"City Hall Complex only. CMS would continue to service the City Yard. _ Complex. _ After contacting many commercial businesses and other agencies regarding their contractors, I eventually received three bids for the new City Hall Complex contract. All of the bids are based on providing janitorial service to the buildings currently in use. They -Ao not include coverage for the new Pro- fessional- Technical Building, as yet. It is understood that once the new building is completed and occupied, the rented space would be vacated and deleted from the contract. Any adjustment in the contract made necessary by the move would then be negotiated. The three bids are as follows: I. BENCO BUILDING SERVICES, INC. $3,057 /monthly 3115 S. ran ve. Los Angeles, CA 90007 II. RELIABLE MAINTENANCE, INC. $3,685 /monthly Airway, Suite Costa Mesa, CA 92627 III. SERVICE MASTER, INC. ;4,260 /monthly Box Irvine, CA 92714 +'~ page 2 CITY COUNCIL AGENDA ITEM NO. 1 SEPTEMBER 24, 1984 All of the proposed bids were based on the same service criteria and specifi- cations. Benco Building Services is the apparent low bidder, but after con- tacting their references, the response was not very positive. Their service was rated as only fair. Service Master, Inc. was the highest bidder of the three because of additional charges for carpet shampooing and for servicing the Council Chamber after every meeting. Reliable Maintenance was the next to lowest bidder. Their references revealed that they had been servicing some of The Irvine Co. buildings for the last five to six years. Their Serv- ice was rated from very good to excellent. After considering all the factors involved, and digesting the comments re- ceived from their references, I could not recommend awarding the contract to Benco Building Services. I believe it would only be a repetition of our ex- periences with other contractors. Also, the bid from Service Master, Inc. was quite high, and contained too many additional charges. On the other hand, the bid from Reliable Maintenance appears to be reasonable, and their service was rated highly by their references. Therefore, I recommend awarding to Reliable Maintenance, Inc. the contract for building maintenance services for the City Hall Complex. Commercial Mainten- ance Systems would retain the contract for the City Yard Complex. NEW CONTRACT - (City Hall only) EXISTING CONTRACT - (City Hall only) CONTRACT INCREASE $3,685 /monthly 2,393 /monthly $1,292 /monthly Funds for this expenditure are contained within Account No. 02- 1016 -000, Gen- eral Services, Building Maintenance Division, Professional and Technical Serv- ices. Wade S. Beyel r WSB /ib 0 • TERMS AND AGREEMENT Janitorial service will be provided as herein outlined for the sum of $ * per month. Payment is due by the tenth of the month following the rendering of services. Increases.in the federal minimum wage level will cause this monthly service charge to increase accordingly. This agreement is to ecome effective the _�� day of 19Vt, and may be cancelled by either party upon the issuance of a thirty day written notice. * Building A - $480.00 per month Building D - $206.00 per month-` ACCEPTED AND APPROVED: CITY OF NEWPORT TITLE: MAYOR OF NEWPORT BEACH DATE: id. A6� 1%e�, ACCEPTED AND APPROVED: COMMERCIAL MAINTENANCE SYSTEMS Plelinda L. Parker TITLE: Vice Pres. /Gen. Mgr. DATE: January 6, 1984 CMS File Copy Please Return 0 C I • BY THE CISOUNCIL COUNCIL AGENDA CITY OF NEWPORT BEACH // ITEM N0. FEB 131984 TO: MAYOR AND CITY COUNCIL APPROVED FROM: General Services Director SUBJECT: PROPOSED RATE INCREASE`FOR - JANITORIAL llAI.NT(KR4M.,:SERVT•CES (CITY HALL COMPLEX, COUNCIL CHAMBERS, PLANNING AND BUILDING DEPARTMENTS, AND CITY YARD COMPLEX) REC(lhP1ENDATI ONS: Approve a rate increase of $686.00 monthly for the existing contract janitorial maintenance being provided by Commercial Maintenance Systems. BACKGROUND: On December 14, 1981, the City Council passed Resolution No. 11101 which gave approval to Contract No. 2311. This Contract was with Commercial Maintenance Systems, Santa Ana, CA. It provided for contract janitorial maintenance service for the City Hall complex, Council Chambers, Planning and Building Departments, and the City Yard complex. It became effective January 4, 1982, and has been increased once on April 8, 1983. Current Contract cost is $2,925 /monthly. DISCUSSION: Phase I and II Improvements at the City's Corporation Yard with reference to buildings only, will be virtually completed as of March 1, 1984. In addition to the new Sign and Carpenter Shops, and the Parks Department offices (already occupied and being serviced), ready for occupancy then will be the new Administrative offices and the Equipment Maintenance Shop. Also, two covered storage buildings for equipment. The Administrative building is two story, with offices and restrooms upstairs, and a com- bined shower, locker and restroom downstairs along with a multi - purpose classroom /meeting /lunch room equipped with kitchen facilities. The new Equipment Maintenance Shop building is 16,000 sq. ft., complete with offices, parts room, storage areas, and restrooms with shower and locker facilities. There is also a smaller multi - purpose meeting /lunch room in that building. The new buildings are much larger than the ones they replace, with many more restroom facilities and offices to maintain; as well as more floor area with additional tile, linoleum and carpet surfaces. They will be quite a large addition to the originally contracted restrooms and floor areas. Part of the rate increase is due to increased labor rates for both cus- todial care and window washing service. There are many more windows in the new buildings to keep clean than previously. • ! PROPOSED RATE INCREASE page 2 I propose service to begin approximately March 1, 1984. Funds for this expenditure are contained within Account No. 02- 1016 -000, General Services, Building Maintenance, Professional and Technical services. EXISTING CONTRACT COST: PROPOSED RATE INCREASE: PROPOSED CONTRACT COST: .000 4 Wade S. Beyeler WSB /ib $2,925/mo. 686/mo. $3,611 /mo. CommWdW MaIntananca Systamis January 6, 1984 CITY OF NEWPORT 3300 Newport Boulevard Newport Beach, California 92663 Attention: Wade Beyeler Dear Wade: Thank you for allowing us the privilege of bidding your facility for janitorial services. After a thorough inspection of your facility and giving careful consideration to your cleaning requirements, Commercial Maintenance Systems is pleased to submit it's recommendation for cleaning and general services. Please note that this is a new contract and not an addendum to the one presently on file in your office. It is our understanding that eventually the existing building you are in may be deleted. At that particular time a reduction will be made against Building A. In Building D we will service three (3) offices, one (1) lunch- room and two (2) restrooms. Building A will be serviced as follows, one (1) lunchroom, one (1) janitor closet, one (1) locker - room, one (1) shower room, all downstairs restrooms'and every- thing will be included upstairs. These prices are high due to the fact that inside and outside window washing is included one (1) time per month. The price for cleaning windows in Building A is $130.00 each month, as the cost for window washing in Building D is $50.00 alone per cleaning. I would like to take this time to thank you for your continued patronage, and if I can be of further assistance or should you have any questions, please do not hesitate to call me. Sincerely, Melinda L. Parker Vice President and General Manager MLP /nl 3400 W. MAC ARTHUR BLVD., SUE J / SAMA ANA. CA 92704 / ( 714) 5463723 .. I. i r i COMMERCIAL MAINTENANCE SYSTEMS i Philosophy of Company It is the intent for Commercial Maintenance Systems to provide a high quality maintenance service to which all specified areas related to your facility are maintained in a neat, clean, orderly and professional manner so as to compliment the high service standards set by your management. 9 0 JANITORIAL SERVICES I. DAILY SERVICE - FIVE (5) DAYS PER WEEK 1. Vacuum all carpeted areas 2. Spot mop composition floors 3. Spot carpet for spills and stains 4. Dust desks, chairs and all other office furniture 5. Clean glass table tops 6. Dust desk accessories 7. Clean all sand urns 8. Damp wipe all ashtrays 9. Properly position furniture in offices 10. Empty all waste baskets and carry trash to pick -up area 11. Install plastic waste basket liners and replace as necessary 12. Spot clean partitions and door glass 13. Spot clean doors, door frames and counters for finger prints and smudges 14. Spot clean around wall switches 15. Polish drinking fountains 16. Polish all chrome handrails and fixtures 17. Check doors and windows upon completion of work assignments 18. Leave on only designated lights 19. Wipe out waste baskets as needed 20. Replace burned out light bulbs as required (10' & under only) 21. Dust mop or vacuum interior entrances 22. Polish entrance metal II. WE 1. 2. 3. 4. EKLY SERVICE Damp mop all composite floors Detail vacuum all carpeting Dust ledges and window sills Perform low dusting 5. Remove fingerprints from woodwork, walls and partitions 6. Remove debris from planters or shrub areas 7. Lift and vacuum under plastic carpet liners 8. Dust picture frames 9. Polish wooden furniture III. MONTHLY SERVICE 1. Perform high dust(i.e., door sashes and tops of partitions) 2. Brush down wall and ceiling vents 3. Machine scrub and re -apply floor finish 4. Wipe down plastic and leather furniture 5. Thoroughly vacuum upholstered furniture 6. Dust venetian blinds IV. QUARTERLY SERVICE 1. Dust light fixtures V. BI- ANNUAL SERVICE 1. Vacuum drapes 2. Brush down walls 11 L RESTROOM SERVICE I. DAILY SERVICE - FIVE (5) DAYS PER WEEK 1. Empty and wipe out all waste paper receptacles 2. Empty sanitary napkin containers and replace paper inserts 3. Polish all metal and mirrors 4. Clean and polish all dispensers 5. Clean and disinfect wash basins, toilet bowls and urinals 6. Disinfect underside and tops of toilet seats 7. Spot clean tile walls and toilet partitions 8. Spot clean walls around wash basins 9. Clean floors with a germicidal solution 10. Refill soap, towel, tissue,seat covers and sanitary product dispensers 11. Damp mop floors with a disinfectant solution II. WEEKLY SERVICE 1. Brush down vents III. MONTHLY SERVICE 1. Machine scrub and re -apply floor finish SPECIAL PROCEDURES All cleaning personnel will report any damage, breakage and /or plumbing problems immediately to Commercial Maintenance Systems night supervisors. Day management will, in turn, notify you of any relevant information. If the problem is urgent, you will be notified immediately. SERVICE DEPARTMENT Our Service Department switchboard is open 24 hours per day. For any information, special services, or for any emergency, call (714) 546 -3223. PUBLIC RELATIONS PROGRAM In addition to our fine supervisory and janitorial staff, Commercial Maintenance Systems also provides a public relations staff during the day whose main responsibility is to thoroughly inspect facilities during the day time hours to assure that you are satisfied with the service we are providing. This gives us an additional aid in double checking on our supervisors and operations staff in the evening. At any time you request, we will be more than happy to have a thorough walk -thru of the facility with you or any of your staff members. It is also of benefit when there is a day porter on the premises which Commercial Maintenence Systems provides and this enables us to stay in contact with our day personnel and to check on the quality of the buildings. 11 9 SUPERVISION AND INSPECTION PROGRAM Each facility is assigned to a District Manager who is responsible for a given area which may represent anywhere from ten to forty buildings, depending on the total size and distance involved. It is the Operations Manager's responsibility to assure management that every building within the District Manager's area has been personally supervised and reviewed a mimimum of two days per week, with a maximum of five days per week, depending on the type of service and specifications required. Once a week the District Manager will submit an inspection report to management as a result of a thorough walk -thru. The Operations Manager must inspect each facility along with the District Manager, a minimum of two times per month. All facilities have an In -house Supervisor and /or Lead Man who reports directly to the District Manager nightly. Should any problems arise, the District Manager can be paged directly by the Lead Person. In addition, inspections are periodically made during the day as outlined in the Public Relations Program. • • .....�. ,:....�..:ws�tiy�nol. _,r.3__: -_'_' ........_•.a..az ^�Ec3':w'�r. •s:i:..� .�._,.,.1¢+.:. .. :, :. �.ar:..,: � .: :: _ �.��gv`� -'• SECURITY AND SAFETY PROGRAM 0 Our employees are screened for ability and reliability. Security checks are made on all of our personnel and a complete and current employee and applicant file is maintained. Work in your premises will be performed only by permanently assigned employees or crew during authorized hours. Employees will secure burglar or other required security procedure. All equipment used is OSHA approved. Upon entering a facility, all entrances will be secured unless directed otherwise. No one will be allowed within the facility by any of our employees without express permission from your company. 0 0 u: EMPLOYEE TRAINING PROGRAM PERSONNEL AND TRAINING All Commercial Maintenance Systems personnel are personally interviewed and carefully screened for character and temperament. Only those with a satisfactory work history will be considered for employment. Our personnel will be neatly.dressed while on the premises. Commercial Maintenance Systems believes that employee training is one of the most important ingredients in a high quality and efficient housekeeping program. Commercial Maintenance Systems will undertake an extensive formal training program of all hourly personnel. The training will act as a refresher course for those experienced personnel. It is to be understood that all personnel will receive training prior to being assigned to your account. The training program will be divided into two phases. Phase I will consist of the formal training. Phase II consists of on- the -job training. This phase of the training program emphasizes the definite area of responsibility. This phase will be conducted by the installation team and management training staff. INSTALLATION In order that the housekeeping program can be productive from its inception, considerable work and planning will be done prior to the actual installation. Daily and project work schedules will be written.. Potential employees will be interviewed and the successful applicants will be trained in the basic cleaning routines. The proper cleaning materials and equipment will be ordered. Our crew will receive classroom training before so that all personnel will be familiar with our tools and supplies required to accomplish their The crew will be given a written work schedule, tour of each employee's work station, and an ex his assignments. installation work methods, new assignments. a complete .Dlanation of During the initial installation period, a full complement of experienced program installers will be on duty to start the crew on their new schedules. Commercial Maintenance Systems will provide complete management support during the initial stages in order to insure the success of our program. Continued quality checks will be conducted to insure continued success by our evening supervisors. 0 0 0 ADDITIONAL SPECIFICATIONS 0 Windows will be washed inside and out one (1) time per month at both Building A and Building D. 0 0 INSURANCE • Commercial Maintenance Systems carries the following insurance coverage: I. Employers Liability Insurance and Workmens Compensation Statutory Limits II. Contractors Public Liability Insurance Property Damage $1,000,000 each occurrence Bodily Injury $1,000,000 each occurrence III. Contractors Protective Liability Property Damage $1,000,000 each occurrence Bodily Injury $1,000,000 each occurrence IV. Automobile Insurance $1,000,000 each occurrence, leased or owned All employees are also covered by our blanket fidelity bond. i I. REFERENCES This is a partial list of our customers to be used as references. Please feel free to call and verify the quality of our work. KOLL COMPANY 4490 Von Karman Ave. Newport Beach, CA 92660 Karen Piper (714) 833 -3030 SAM CO. 30131 Town Center Dr. Laguna Niguel, CA 92677 Sandra Quilty (714) 831 -7950 ALLSTATE INSURANCE CO. 1700 Greenbriar In. Brea, CA 92621 George Jacobus (714) 990 -7000 HARTWELL 900 S. Richfield Rd. Placentia, CA 92670 Paul Tamborino (714) 993 -4200 J. D. OLSON Executive Guild E -1 3151 Airway Ave. Costa Mesa, CA 92626 Linda Haun (714) 540 -2606 TRW ELECTRONICS 2525 E. E1 Segundo Blvd. E1 Segundo, CA 90245 Art Reiners (213) 536 -0600 ALLSTATE INSURANCE CO. 1750 E. 4th St. Santa Ana, CA 92704 Doug Austin (714) 558 -6576 GREAT AMERICAN FEDERAL 32222 Camino Capistrano San Juan Capistrano, CA 92675 Phil Jiminez (714) 661 -0897 UNIVERSAL REPRODUCTIONS 16781 Milliken Ave. Irvine, CA 92714 Barry Gerson (714) 660 -0550 CITY OF NEWPORT BEACH 3300 Newport Blvd. Newport Beach, CA 92663 Wade Beyeler (714) 640 -2171 CAL STATE FULLERTON U.C.F. Student Center 800 N. State College Blvd. Fullerton, CA 92634 Harvey McKee (714) 773 -2401 CIPHER DATA PRODUCTS 7301 Orangewood Ave. Garden Grove, CA 92641 Wayland Roberts (714) 891 -3711 0 0 • CITY OF NEWPORT BEACH P.U. BOX 1768, NEWPORT BEACH. CA 92663 -3884 OFFICE OF THE CITY CLERK (714) 640 -2251 T0: FINANCE DIRECTOR FROM: CITY CLERK DATE: April 12, 1983 SUBJECT: Contract No. C -2311 Description of Contract Amended Agreement for Janitorial Maintenance Services for City Hall Effective date of Contract April 8,.1983 Authorized by Minute Action, approved on March 28, 1983 Contract with Commercial Maintenance Address 3400 W. MacArthur Blvd. Suite J Santa Ana, CA 92704 Amount of Contract $2,925.00 per month Wanda E. Andersen City Clerk WEA:lr attach. \ 3300 Newport Boulevard, Newport Beach ENDORSEMENT -1: The ("'Ly ^f Newyb.L Bei:ch, .tp� offic.-o!r and employees are hereby declared to It- additionea. insureds in the policy described insofar as then may be held liable for injuries or death to a person or persons, or damage to property occu::�istg in or about the premises, whether or not caurc:d by their sole or contributing negligence, This policy shall be primary and non - contributing k-.th any other insurance available to the City of Newport. Beach, and will include a severability of inte:ce,st clause. 2. If this policy is cancelled or materially altered so as to affect the coverages, at least: thirty (30) days' prior written notice by registered mail of such cancellation or alteration will be sent to the City of Newport Beach, in care of the City Manager, 3300 Newport Boulevard, Newport Beach, California 92663." NAME AND ADDRESS OF AGENCY Michael Ehrenfeld Company 3333 Camino Del Rio South, #160 San Diego, CA 92108 NAME AND ADDRESS OF INS'URTD Commercial Maintenance Systems 5775 Chesapeake Court San Diego, CA 92123 COMPANIES AFFORDING COVERAGES l 3 COMPAN LETTER Y A Chubb Group of Ins. Cos. El COMPANY B Insurance Company of the West E F.A COMPANY ■ LETTER V COMPANY D LFTTER COMPANY E LETTER ■This is to certify that policies of insurance listed below have been issued to the insured named above and are in force at this time. Notwithstanding any requirement. term or conanion ■ of any contract or other document with respect to which this certificate may be issued or may pertain, the insurance afforded by the policies described herein is subjem oPolicies ct to all the fors_ esdusims and cndifinnz of such . DLSCRIPIION OF UPENAIIONS /1DUCAIIONS/VEHICLLS Re: All Operations. Janitorial Service. Cancellation: Should any of the above described policies be cancelled before the expiration date thereof. the issuing com- pany will RRf83V8r<YOKrlail 10 ._ days written notice to the below reamed certificate holder, but failure to mail such notice shall impose no obligation or liability of any kind upon the company. AND ADDRESS Or C[PTIr ICATE FIOI DER: City of Newport Beach c/o City Manager 3300 Newport Blvd. Newport Beach, CA 92663 ACORD 25 (1 7q) DATE ISSUED: 3 AU1 Limits of Liabitity in Thousands COMPANY LETTER TYPE OF INSURANC C POLR'YN(IMBLR POLICY EXPIRATION DATE EACH AGGREGATE OCCURRENCE GENERAL LIABILITY BODILY INJURY E E A COMPREHENSIVE, FORM MP 35222570 1 -1 -85 PREMISES — OPERATIONS PROPERTY DAMAGE E _ S EXPLOSION AND COLLAPSE HAZARD UNDERGROUND HAZARD PRODUCTS /COMPLETED OPERATIONS /HAZARD BODII V INJURY AND CONTRACTUAL INSURANCE PROPf ED DAMAGE s 500 E 500 .� BROAD FORM PROPERrY COMBINED DAMAGE INDEPENDENT CONTRACTORS PERSONAI. INJURY PERSONAL INJURY E 500 AUTOMOBILE LIABILITY BODILY INJURY , A BAP 73057818 1 -1 -85 PINJURY COMPREHENSIVE FORM BODILY BODILY INJURY s (EACH ACCIDENT) OWNED PROPERTY DAMAGE S RFD NON -OWNED A DODTLT INJURY ND s 500 PROPERTY DAMAGE COMBINED EXCESS LIABILITY BODILY INJURY AND A UMBRELLA LORM 7961 -04 -69 p 1 -1 -85 PROPERTY DAMAGE s3000 s 3000 OT IR R 11HAN UMBRI 1 t A COMBINED FORM WORKERS' COMPENSATION sFnulun+r B 734574 01 12 -1 -84 and EMPLOYERS' LIABILITY E 100 ,ca >, ACmm�n OTHER DLSCRIPIION OF UPENAIIONS /1DUCAIIONS/VEHICLLS Re: All Operations. Janitorial Service. Cancellation: Should any of the above described policies be cancelled before the expiration date thereof. the issuing com- pany will RRf83V8r<YOKrlail 10 ._ days written notice to the below reamed certificate holder, but failure to mail such notice shall impose no obligation or liability of any kind upon the company. AND ADDRESS Or C[PTIr ICATE FIOI DER: City of Newport Beach c/o City Manager 3300 Newport Blvd. Newport Beach, CA 92663 ACORD 25 (1 7q) DATE ISSUED: 3 AU1 CITY CLERK COPY r ORIGINAL AMENDMENT TO CONTRACT NO. 2311 This amendment to Contract, entered into thisl�b day i of , 1983, by and between the City of Newport Beach, a Municipal Corporation and Charter City, hereinafter "City" and Commercial Maintenance Systems, hereinafter "Contractor" is made with reference to the following facts: A. City and Contractor have previously entered into an agreement, bearing Contract No. 2311, which obligates Contractor to perform janitorial and maintenance services for the City Hall complex, Council Chambers, Planning and Building Departments, and the City Yard complex, all which agreement became effective January 4, 1982; and B. City has constructed additional improvements at its Corporation Yard, these new buildings are now being occupied, and require additional janitorial and maintenance services to be performed by Contractor; and C. The parties wish to extend the provisions of Contract No. 2311 to apply to the new structures at the Corporation Yard and to increase the compensation to be paid to Contractor accordingly. i.• NOW, THEREFORE, the parties hereto agree as follows; 1. Contractor, in addition to the other duties required by this Agreement, will perform janitorial and maintenance services within the sign and carpenter shops of the General Services Department and City agrees to pay Contractor an additional $73.00 per month in consideration of the agreement of Contractor to perform the additional maintenance and janitorial services required by this Agreement. 2. Except as provided herein, all of the terms and conditions of Contract No. 2311 shall remain in full force and effect. Executed the day and year first above written. CITY CITY OF NEWPORT BEACH ' By: CONTRACTOR COMMERCIAL MAINTENANCE SYSTEMS MMP /Wede F April 8, 1983 CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 92663 -3884 OFFICE OF THE CITY CLERK (714) 640 -2251 Commercial Maintenance Systems 3400 W. MacArthur Blvd., Suite J Santa Ana, CA 92704 To whom it may concern: Enclosed are the original and 2 copies of the amended agreement for Janitorial Maintenance Services between the City of Newport Beach and Commercial Maintenance Systems. The amendment was approved by the City Council on March 28, 1983. Please execute the amendment .original and copies. Retain one co .Py5 for your records and return the other two to our office. If you have.any questions, please do not hesitate to calla Sincerely, Wanda E. Andersen City Clerk WEA:lr encs. 3300 Newport Boulevard, Newport Beach P4 At 280 r983 TO: MAYOR AND CITY COUNCIL FROM: General Services Director COUNCIL AGEJJDA C� ITEM NO.p,)� ArPROVED SUBJECT: PROPOSED RATE INCREASE FOR JANITORIAL MAINTENANCE SERVICES (CITY HALL COMPLEX, COUNCIL CHAMBERS, PLANNING AND BUILDING DEPARTMENTS, AND CITY YARD COMPLEX) RECOMMENDATIONS: Approve a rate increase of $73.00 monthly for the existing contract janitorial maintenance service being provided by Commercial Main- tenance Systems. BACKGROUND: On December 14, 1981, the City Council passed Resolution No. 11101, which gave approval to Contract No. 2311. This contract was with Commercial Maintenance Systems, Santa Ana, CA. It provided for contract janitorial maintenance service for the City Hall Complex, Council Chambers, Planning and Building Departments, and the City Yard Complex. It became effective January 4, 1982, and this agree- ment is still in effect. There has been no request for an increase in rates prior to this action. DISCUSSION: Phase I & II Improvements at the City's Corporation Yard have now progressed to the point where two of the new buildings are now being occupied. One is being utilized by the Parks Department and the other by the Sign and Carpenter Shops of General Services. Each one of these new buildings has restroom and office facilities. The building formerly occupied by the Parks Department (also con- taining offices and restroom facilities, and demolished prior to the start of construction) had also been maintained by Commercial Maintenance Systems. The new Parks Department building is close enough in size and scope to the old building so that no increase is required for that facility. However, the offices and restroom in the new Carpenter and Sign Shops are an addition to the con- tract, and a rate increase is required for that reason. The re- quested increase is modest, and service will begin after approval by Council. As more of the new buildings at the Corporation Yard are finished and occupied, additional rate adjustments may become necessary. MAYOR AND CITY COUNCIL page 2 EXISTING CONTRACT COST: $2,852/Mo. PROPOSED RATE INCREASE: 73 /Mo. PROPOSED CONTRACT COST: $2,925/Mo. Funds for this expenditure are contained within Account No. 02 -1016 -000, General Services, Building Maintenance, Professional and Technical Ser- vices. WADE S. BEYELER WSB /ib attachments: - �, 83 yebxuaxy 24, 19 �c -' -lie t3. `a Wade hey geWPpxtvd «_ >, w w� �it9 .e oxt B�.CA 92663 cr�yty c, enewa ,r g300 t Beach }.; th increase, �iewPo Wade'` ontY��.,1 ark ase° °°! 00 �ehsn and pear the c ty 9 is $ dow was and } Woxked up e o the zes sexyyc thly "77 n cks > soa4 �. air: the w buildse,s inC� oo de dox sFe b £� catlpns cinffi When trice, ° couthe restx cpntxa�t e now sex 9p we 'we z. ,,taxra t la r g s 'e ew bnlld1�e f,oY t d� with 5 tons of hn, waste sed , the n c7i added the s bur ve any Que to to we d1Yeq ire to er a 0_vfte on y ll aori t Y'es� to „ axe abso �bt caa ge to ceo to You, �1ea addit can be of sex" GpT tact �e peell > Sipr / Y ark Genex ai -,anagex MelindpYesidentl Vice CA g27(AiC71d)5dtr3�3 " DATE Jan 5 j 1982 CITY OF NEWPORT BEACH TO: FINANCE DIRECTOR OFFICE OF THE CITY CLERK (714) 640 -2251 � amc-, FROM: City Clerk SUBJECT: Contract No. C -2311 Description of Contract Janitorial Maintenance Service Effective date of Contract January 5, 1982 Authorized by Resolution No. 11101 adopted on Dec. 14, 1981 Contract with Commercial Maintenance Systems Address 3400 W. MacArthur Blvd. Suite J. Santa Ana, CA 92704 Amount of Contract $ 2,852.00 Per Month /s/ Wanda E. Andersen WANDA E. ANDERSEN City Clerk WEA:lr City Hall • 3300 Newport Boulevard, Newport Beach, California 92663 5 -81 NAME AND ADDRESS OF AGFNLY COMPANIES AFFORDING COVERAGES Michael Ehrenfeld Company 3333 Camino Del Rio South, #160 EC *PpY A Chubb Group of Insuranl San Diego, CA 92108 OMPANY LETTER B Fremont Indemnit Comp, NAME AND ADDRESS OF INFUHIII COMPANY ■ Commercial Maintenance Systems LETTER V OMPAANY D 5775 Chesapeake Court San Diego, CA 92123 LETTER -'- --- COMPANY C G LETTER This is to certify that policies of Insurance listed below have been issued to the insured named above and are In force at this time. Notwithstanding any requiremer of any contract or other document with respect to which this certificate may be issued or may pertain, the insurance afforded by the policies described herein terms, exclusions and conditions of such policies. Lim_it_sof Liability In ThOU_ COMPANY LETTER TYPE PF.Of INSII(tANC� PnLICYNUMBFR POLICY EXPIRATION DATE LACH URRCN - - -� GENERAL LIABILITY —� ^_�— - -- - - - A MP 35222570 1 -1 -84 DOMLY INJURY T_J COMPRFHE.N�IVE 30RM PREMISFS- OPFRATIONS PROPERTY DAMAGE b EXPLOSION AND COLLAPSE HAZARD ❑ - - - -- UNDERGROUND HAZARD PRODUCTS- COMPI. E TED OPERATIONS HAZARD BODILY NJORYAND CONTRACTUAL INSURANCE PROPE R7 DAMAGE s 500 BROAD FORM PROPERTY COMBINED DAMAGE INDEPENDENT CONTRAOEORS If RSONAI INJURY pn R$ONAI. !N.IURY AUTOMOBILE LIABILITY BODILY INJURY b A BAP 73057818 1 -1 -84 E ACH PE RODNI COMPILE UE rvslvl rORM BODILY INJURY b OWNED (EACH ACCIDENT) HIRED PROPERTY DAMAGE E —._ NON OWNED BODILY INJURY AND PROPFRIY DAMAGE $� 50 0 COMBINED EXCESS LIABILITY _ A 7961 -04 -69 1 -1 -84 BODILY INJUPV AND UMBRELIA FORM PROPERTY DAMAGE =3000 OTHLP THAN UMBREt LA COMBINED FORM WORKERS' COMPENSATION B and WP -82- 157280 12 -1 -83 iiiiiiiillm EMPLOYERS' LIABILITY OTHER ject to at! the AGGREGATE a If E 500 3&1Q1 b 3000 DECDRIPION OF OPCRATIONS;LOCAT'IONS,VFHICLFS All Operations. Janitorial Services. Several Locations. Cancellation: Should any of the above desc ed policies be cancelled before the expiration date thereof, the issuing Com- pany will endeavor to mail days written notice to the below named Certificate holder. but failure to r mail such notice shall Impose no obligation or Iiabdl ?y of any kind upon thr company. NAME AND AOORESS OF CERoFICA TL HOLDER City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92663 Attn.: Wade S. Beyeler, Gen'l Se Am AroPn : S I >`I) 1 -21 -83 akr DATE ISSOt D:_.—.__ -_ - -_ - -_ Director AUIHORDID REPnv LteNDA1IVl ;V 'f ORIGINAL COMMERCIAL MAINTENANCE SYSTEMS THIS AGREEMENT is made and entered into this day of 1982, by and between the CITY OF NEWPOR BEACH, a m nicipal corporation, hereinafter referred to as "City," and COMMERCIAL MAINTENANCE SYSTEMS, hereinafter referred to as "Commercial." W I T N E S S E T H: WHEREAS, City desires to have the janitorial main- tenance services for City Hall, the City Yard complex, Building & Planning Departments, and City Council Chambers; and WHEREAS, Commercial is equipped to perform such services and presented City with a Janitorial Maintenance Proposal; and WHEREAS, it is City's desire to employ Commercial Maintenance Systems to perform the janitorial maintenance services as set forth herin. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1. PAYMENT FOR SERVICES In consideration for the services to be performed by Commercial, City agrees to pay to Commercial the sum of Two Thousand Eight Hundred Fifty -Two Dollars ($2,852.00) per month, payable on the first day of each month. Above prices include all labor, supervision, cleaning supplies and equipment. Restroom paper shall be furnished by City. 2. MAINTENANCE All work to be performed by Commercial shall be performed in a substantial and workmanlike manner according to accepted standards of practice in the • 0 industry. Said work shall be performed in accordance with the janitorial specifications as set forth on Exhibit "A" attached hereto and incorporated herein by reference. 3. TERM The term of this agreement shall commence on January 4 , 1982 , and shall continue on a month -to- month basis, subject to termination as hereinafter provided. 4. TERMINATION AND NOTICE THEREOF It is hereby mutually agreed that either party may terminate this agreement, with or without cause, upon thirty (30) days' written notice. All notices herein provided to be given, or which may be given, by either party to the other, shall be deemed to have been fully given when made in writing and deposited in the United States Mail with postage prepaid, and addressed as follows: To Commercial: Commercial Maintenance Systems 3400 W. MacArthur Blvd. Suite J Santa Ana, CA g*4'l0+ To City: City Manager City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92663 The address to which the notices shall or may be mailed as aforesaid by either party shall or may be changed by written notice, given by such party to the other, as hereinbefore provided; but nothing herein contained shall preclude the giving of any such notice by personal service. 5. HOLD HARMLESS INSURANCE Commercial agrees to defend, indemnify, protect and save harmless City and its officers, agents and employees from any and all claims, loss or liability on account of injury, loss or injury to any person or persons or property suffered or sustained in, on or about the premises or elsewhere, by any person or persons whomsoever, in any manner, directly or indirectly, arising out of or by reason of the conduct of Commercial's business. Commercial shall, at all times during the term of this agreement, maintain in full force and effect, with respect to this agreement, a policy or policies of -2- comprehensive liability insurance (bodily injury, including death, property damage, product liability, contractual and automobile) with minimum limits of Five Hundred Thousand Dollars (500,000.00) combined single limit, naming the City and its officers, agents and employees as additional insureds and further providing an endorsement as follows: "1. The City of Newport Beach, its officers and employees are hereby declared to be additional insureds in the policy described insofar as they may be held liable for injuries or death to a person or persons, or damage to property occurring in or about the premises, whether or not caused by their sole or contributing negligence. This policy shall be primary and non - contributing with any other insurance available to the City of Newport Beach, and will include a severability of interest clause. 2. If this policy is cancelled or materially altered so as to affect the coverages, at least thirty (30) days' prior written notice by registered mail of such cancellation or alteration will be sent to the City of Newport Beach, in care of the City Manager, 3300 Newport Boulevard, Newport Beach, California 92663." Said policy or policies shall be in a form satis- factory to City and certificates issued by the insuring company shall be submitted to City concurrently with the execution of this agreement. Certificates for each and any new or renewal policy or policies effective during the term of this agreement shall be submitted to City at least twenty (20) days prior to the effective date of such policy or policies. 6. WORKERS' COMPENSATION INSURANCE Commercial shall obtain and maintain any necessary Workers' Compensation insurance for all employees of Commercial, and shall provide City with a certificate evidencing such insurance coverage issued by an admitted insurer or a consent to self- insure issued by the State of California, Director of Industrial Relations. -3- 1 • IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day and year first above written. ATTEST: City Clerk APPROVED AS TO FORM: 46014, - City Attorney CITY OF NEWPORT BEACH A Municipal Corporation / ell.. mayor COMMERCIAL MAINTENANCE SYSTEMS By .l J -4- GENERAL REQUIP.EP?ENTS FOR THE PROVISION OF JANITORIAL SERVICES CITY OF NEWPORT BEACH, CALIFORNIA Any person, firm or corporation bidding to provide janitorial services to buildings for the City of Newport Beach shall: 1. Provide with the bid at least two letters of reference from the management of firms for which bidder has or is providing janitorial services for a period of not less than six months. 2:: Agree to provide all labor, supervision, equipment and supplies (including soap for dispensers, plastic liners for waste baskets, urinal deodorizer cakes, deodorant disinfecting cleaning agents, cleansers, mops, dust cloths, vacuum cleaners, buffers, and any other equipment and supplies required) speci- fied in the janitorial service specifications for the term of the contract at the prices quoted. 3. Agree to perform all work specified for 12 months at the prices quoted and to certify weekly that a supervisor has inspected the work of his employees and found that the work is being performed according to these requirements and the janitorial service specifications. 4. Agree to furnish a certificate of Workers' Compensation Insurance to cover all claims to contractor or employees while providing janitorial services to the City of Newport Beach. S. Agree to obtain, within five days of executing contract, a current City of Newport Beach business license for janitorial= service and to maintain a current business license throughout the term of said contract. 6. Agree that contractor's employees shall wear uniforms identifying contractor's firm. 7. Agree that employees of the janitorial firm shall not permit access into City of Newport Beach -owned buildings unauthorized persons, including friends and children of employees of contractor. 8. Agree to store in contractor's vehicles and premises, supplies and equipment of contractor, and not to store such supplies and equipment in City -owned closets, unless specifically authorized by Director of General Services. 9. Agree to pay all federal and state payroll taxes for employees of contractor, and that said employees shall in no way be construed as employees of City. EXHIBIT A General Requirements for the Provision of Janitorial Services 10. Certify that the janitorial firm does not engage in discriminatory employment practices on the basis of race, sex, religion, age, or national origin, and agree to conform to all applicable federal laws and guidelines pertaining to non - discrimination in employment. 11. Agree that keys to City of Newport Beach -owned property in the custody of contractor's employees shall be accounted for at all time; that contractor shall be liable for the .expense of re- keying all locks to the building to which contractor's employees lose keys; that no duplicate keys shall be made without the.consent of City in writing; that breach of this provision shall be cause for voiding of the contract; that contractor shall surrender all keys to the City Wildings upon termination of any contract; and that expense of re- keying buildings shall be deducted from any final payment to contractor for any keys not returned to the City upon termination. 12. Agree to maintain 24 -hour, seven - day - per -week telephone service and to respond promptly to clean up any work left undone after City notifies contractor by telephone of said failure to perform. 13. Agree that the Jani altered upon mutual price for any added 14. Agree to conform to occupational Safety mance of janitorial :orial Service Spefications may be agreement of both parties as to the or subtracted services. all applicable federal and state and Health Act standards in the perfor- services. 15. Agree to provide to the City, prior to the awarding of bids, any information relevant to the consideration of such bids, which the City may request. Such information may relate to specific items in the bid, or to items not contained in the bid, but relative to the bidder's overall ability to satisfactorily perform the duties as outlined in the speci- fications. 16. Agree that the contract for janitorial services, if awarded, shall be entered into by the person(s), firm or corporation in whose name the bid is submitted, and that said person(s), firm or corporation shall not subcontract any portion of or all of the duties listed in the specifications, without prior written approval of the City of Newport Beach. JANITORIAL SERVICE SPECIFICATIONS WTY OF NEWPORT BEACH " January 4, 1982 Following are specifications for the performance of janitorial services in the City Hall, City Yard complex, Building & Planning departments and City Council building. Services are P b perfc 5:15 p.m., and 700 a.m. five (5) days per week, between the hours of 1. Check City Clerk's calendar to see which rooms in the Council Chamber Building or in the City Hall Building are to be opened to the public 'For meetings at times specified that evening; open the doors to those rooms ten (10) minutes before the specified times; make sure doors to surrounding rooms are locked. 2. Turn out lights not on time clocks and not specified by City as re- required for decorative, security or safety lighting. 3. Assume responsibility for reasonable protection of City property in portions of City Hall and Council Chamber Buildings while working in the building. 4.... Lock doors, shut off lights and disconnect applicances, etc, when meetings are ended. 5.`. Keep_. waste baskets clean, inside and .outside, and._instal.l new plastic trash bag liners in said baskets. 6. Sweep all uncarpeted floors, including under the furniture, using treated dust cloths or dust mops. 7. Clean spots from uncarpeted floors, giving special attention to employees' lunch room and restrooms. 8. Vacuum all carpets with commercial vacuum cleaner, including under furniture, and dust table and counter tops. 9. Remove carbon, ditto blue, and other stains from desks, counters and table surfaces by washing with appropriate chemical. 10, Clean and sanitize drinking fountains, remove spots and polish metal. 11. Empty all ashtrays and sand urns and wipe ashtrays clean. 12. Pick up litter and sweep porches at building entrances. 13. Sweep and wash restroom floors with pine oil disinfectant or equivalent. Wipe walls and floor tile clean. 14. Clean restroom wash basins, toilet bowls and seats and urinals with pine oil disinfectant detergent or equivalent; eliminate urine odor from restrooms. 15. Clean and refill restroom towel, toilet tissue, paper toilet seat cover and soap dispensers with supplies; replace urinal deodorant cakes as used up. E 16. Clean splash- screens in men's urinals. 17. Polish mirrors and chrome portions of fixtures, piping and toilet seat hinges. 13. Clean spots and marks from restroom walls and toilet partitions. 19. Clean chalkboards. 20. Pick up litter and sweep outside building entrances. 21. Clean General Service restroom circular wash -up sink, wash basins, toilet bowls and seats, showers and urinals with pine oil disinfectant deterent or equivalent; eliminate urine order from rest- rooms. Services to be performed once a week: 1. Vacuum fabric furniture and remove spots. 2. Wash and sanitize restroom tile walls and toilet partitions. 3. Clean fingermarks and smudges from cabinets, walls, doors, partitions around door handles and light switches and other frequently touched places. 4. Remove shoemarks from baseboards, walls and legs of furniture. Services to be performed once a month: 1. Damp mop and machine scrub uncarpeted floors, wax and buff; wipe all baseboards and furniture legs clean after each floor refinishing. 2. Vacuum drapes and cornices. 3. Dust all picture frames and other objects on walls. 4. Wash inside and outside windows and their sills. 5. Dust venetian blinds. 6. Clean all wall and ceiling vent and fan covers. 7. Clean aluminium and wood door sills, checks, kick plates, etc. 8. Scrub, mop and wax Equipment Maintenance Superintendent's office floor, re -wax and buff (to be performed during regular working hours of Equipment Maintenance staff). , Services to be performed every three months: 1. Clean and wax floors in vaults in Finance Department, Public Works Department and City Clerk's Office during working hours. 2. Strip wax from uncarpeted floors, wax and buff. Services to be performed every six months: I. Shampoo or steam clean carpets on weekends. REVISION OF BUILDING MAINTENANCE CONTRACT SERVICE (continued:) December 14, 1981 page 2 CONTRACTOR 3. Bekins Building Maintenance Co. 1335 S. Figueroa St. Los Angeles, CA (213) 749 -9111 ref: Hughes Aircraft, Newport Beach 4. Interstate Building Services 1733 S. Douglas Rd. Anaheim, CA (714) 937 -3947 ref: Bank of Newport, City of Huntington Beach PIIilIft" $3323.41/mo. $3875.00/mo. All of the above listed Contractors received excellent ratings from at least two of their existing contracts. CURRENT CONTRACTOR Western Counties Maintenance Co. COST $2635.00/mo. As you can see, one of the proposals received is lower than our current con- tract, and three are higher. SUMMARY: Reliable Maintenance Inc. has a five -year contract with the Irvine Co., covering approximately 1,500,000 sq. ft. They are considered to be an excellent vendor by the Irvine Co., as well as by the South Coast Plaza Mall, Orange Commerce Center, Imperial Bank, and the University of California, Irvine. Their bid was not only the lowest of the proposals received, but lower than our current contract as well. I believe that Reliable can provide a professional and dependable service, at a cost saving of almost $1000 annually. ROBERT L. WYNN, City an e` .F. - " • • C -CDL31 1 CITY OF NEWPORT BEACH OFFICE OF THE CITY MANAGER December 14, 1981 TO: MAYOR AND CITY COUNCIL FROM: City Manager COUNCIL AGENDA NO. F-2 (j) P&I'l 10 ( alAk c�- �t ffl"Q' . ( a%u wtlY1 DEC 14 1981 664 SUBJECT: REVISION OF BUILDING_ MAINTENANCE CONTRACT SERVICEBy the CITY COUNCIL CITY. OF NEWORAT NY/0H I. RECOMMENDATION: Utilize the 30 day escape clause and cancel the existing Building Maintenance contract with Western Counties Maintenance Co. Issue a new contract for the same services to Reliable Maintenance, Inc., 17925 Sky Park Circle, Suite K, Irvine, CA. II. DISCUSSION: On April 9, 1979, a Building Maintenance contract for five City facilities was awarded to Universal Building Maintenance Co., Santa Ana, CA. On November 26, 1979, because of increased dissatisfaction with the poor service being rendered, this contract was terminated and a new contract was authorized with Western Counties Maintenance Co., Newport Beach. Again there has been an increasing number of complaints and gen- eral dissatisfaction with the level of service being offered by Western Counties Maintenance Co. Corrective measures undertaken by Western Counties in their efforts to remedy the situation have not been success- ful. Recently I directed Staff to investigate alternative Building Maintenance contract services, with the emphasis being placed on a dependable and pro- fessional service at a reasonable cost. Contact was made with several of the surrounding cities, as well as with many of the larger businesses in the area. From these contacts, and other sources, four Contractors were selected as a representative sample. All of them were invited to come in for an interview, look over the properties in question, and submit a pro- posal if they were interested. We received the following proposals. CONTRACTOR PROPOSAL I. Reliable Maintenance, Inc. $2560.00 /mo. 17925 Sky Park Circle, Suite K Irvine, CA (714) 556 -2540 ref: The Irvine Co. 2. Commercial Maintenance Systems $2852.00/mo. 3400 W. MacArthur Blvd., Suite J Santa Ana, CA (714) 546 -3223 ref: Segerstrom Center CXOftl, NAME AND ADDRESS OF AGENCY Michael Ehrenfeld Company 3333 Camino Del Rio South, #205 San Diego, CA 92108 NAME AND ADDRESS OF INSURED Commercial Maintenance Syst 5775 Chesapeake Court San Diego, CA 92123 This is to certify th . of any contract or terms. eselusions COMPANIES AFFORDING COVERAGES COMPAN LETTER Y A St. Paul Fire & Marine Ins. Go., COMPANY B Fremont Indemnity Company LETTER MPANY C Fireman's Fund Ins. Co. :7V ED •7•ED LE D CLE COM ETTE Lie dd7bo*_kn0 are in force at this time. Notwithstanding any requirement, term or condition I�ad or may rtafn, the insurance afforded by the policies described herein is subject to all the DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES Janitorial Service. Cancellation: Should any of the above desidbed policies be cancelled before the expiration date thereof, the issuing com- pany will endeavor to mail U_ days written notice to the below named certificate holder, but failure to mail such notice shall impose no obligation or liability of any kind upon the company. NAME AND ADDRESS OF CERTIFICATE HOLDER: 12 -18 -81 akr GATE ISSUED'. City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92663 Attn.: Wade S. Beyeler, General Services DirectorRIZED REPRG ACORD 25 (1.79) ee 'f', POLICY Limits of Liability in Thousands EACH AGGREGATE COMPANY TYPE OF INSURANCE UMB EXPIRATION DATE OCCURRENCE GENERAL LIABILITY eooav INJURY 8 s A ❑X COMPREHENSIVE FORM 6601 1 -1 -82 ® PREMISES— OPERATIONS PROPERTY DAMAGE $ $ EXPLOSION AND COLLAPSE HAZARD ❑ UNDERGROUND HAZARD ® PRODUCTS /COMPLETED OPERATIONS HAZARD ❑ BODILY INJURY AND x CONTRACTUAL INSURANCE PROPERTY DAMAGE b 500 $ 500 ® BROAD FORM PROPERTY COMBINED DAMAGE ® INDEPENDENT CONTRACTORS PERSONAE INJURY $ 500 O PERSONAL INJURY AUTOMOBILE LIABILITY BODILY INJURY $ (EACH PERSON) A ® " $' COMPREHENSIVE FORM BODILY INJURY $ ® (EACH ACCIDENT) OWNED PROPERTY DAMAGE $ ® HIRED BODILY INJURY AND 500 ® NONOWNED PROPERTY DAMAGE $ COMBINED EXCESS LIABILITY BODILY INJURY AND C ® UMBRELLA FORM XLB 1449309 1 -1 -82 PROPERTY $1, 000 $1, 000 OTHER THAN UMBRELLA COMBINED COMBINED FORM WORKERS' COMPENSATION STATUTORY and B WP- 81-156794 12 -1 -82 $1002000.t,t,,_IIDI EMPLOYERS' LIABILITY OTHER DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES Janitorial Service. Cancellation: Should any of the above desidbed policies be cancelled before the expiration date thereof, the issuing com- pany will endeavor to mail U_ days written notice to the below named certificate holder, but failure to mail such notice shall impose no obligation or liability of any kind upon the company. NAME AND ADDRESS OF CERTIFICATE HOLDER: 12 -18 -81 akr GATE ISSUED'. City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92663 Attn.: Wade S. Beyeler, General Services DirectorRIZED REPRG ACORD 25 (1.79) commercial Q MR maintenance Systems A DECEMBER 22, 1981 CITY OF NEWPORT BEACH 3300 NEWPORT BLVD. NEWPORT BEACH, CA 92663 RE: JANITORIAL SERVICE BID ON "CITY OF NEWPORT FACILITIES" i ATTENTION: WADE BEYELER COMMERCIAL MAINTENANCE SYSTEMS MONTHLY SERVICE CHARGE SHOULD BE ASSIGNED THE FOLLOWING BREAKOUT. CITY HALL $2025.00 CITY YARD 428.00 COMMUNITY DEVELOPMENT 228.00 COUNCIL CHAMBERS 171.00 MONTHLY CHARGE $2852,00 RJ /bd 3400 W. MAC ARTHUR BLVD., SUITE J / SANTA ANA, CA 92704 1 (714) 546-3223 ` -A.4>i �w.�/ {!- "ia�A .- I-•`.. muiR:... tL�'aF','h's� >'3V.N+, �1x'vdk'kA- at�Y*•• AND ADDRESS OF AGENCI Michael Ehrenfeld Company 3333 Camino Del Rio South, #205 `- San Diego, CA 92108 NA•A F. ANL A00f1ESS OF INSURED Commercial Maintenance Systems 5775 Chesapeake Court San Diego, CA 92123 This is to certify that policies of insurance listed below have been issued to the of any contract or other document with respect to which this certificate may terms, evclusions and conditions of such policies. COMPANIES AFFORDING COVERAGES E`TTEPY A St. Paul Fire &Marine Ins. Co. C TIER ETr'F Fremont Indemnity Company COMPANY C Fireman's Fund Ins. Co. COMMA COMPANY ;t y LETTER D COMPANY LETTER r ned above and arem force at this time. Notwithstand ;nq any requirement, term or cone4'on or may pertain, the insurance afforded by the policies described herein Is Sublect to all the ,I DESCRIPT*N OF OPERATIONSiLOCATIONSNEHICLES Janitorial Service. Cancellation: Should any of the above des4'r5 ed policies be cancelled before the expiration date thereof, the issuing com- pany will endeavor to mail _ days written notice to the below named certificate holder. but failure to mail such notice shall impose no obligation or liability of any kind upon the company. • `x NAME AND ACCPESSOF CERTIFICATE HOLDER '. 12 -18 -81 akr i DATE ISSUED. City of Newport Beach I, 3300 Newport Blvd. G Newport Beach, CA 92663 -d�� AUTHORIZED REPR NTATIVE Attn.: Wade S. Beyeler, General Services Director ' ; AccRD zs tL %B> Limits of Liability in Thousands (0 00) C-'•�AUr �r JEU TYPEOFINSURANCE POLICY NUMBER POLICY EXPIPANON GATE i EH�.H I PvC,PEGA:E I OCCURREti ^_° GENERAL LIABILITY eODILY INJURY f f A (� CX COMPREHENSIVE FORM 661NB8144 1 -1 -82 n ix PREMISES-OPERATIONS PROPERTY DAMAGE S 5 EXPLOSION AND COLLAPSE HAZARD ❑ UNDERGROUND HAZARD LX'I PRODUCTS'COMPLETED ' OPERATIONS HAZARD BODILY INJURY AND )J CONTRACTUAL INSURANCE PROPERTY DAMAGE 5 500 s 500 )BROAD FORM PROPERTY COMBINED DAMAGE Lr� INDEPENDENT CONTRACTORS PERSONAL INJURY s SOO IX! PERSONAL INJURY f AUTOMOBILE LIABILITY - BODILY INJURYk (EACH PERSON) f -t A 11 11 COMPREHENSIVE FORM �} BODILY INJURY )EACH ACCIDENT)X' :, OWNED 'r-1 XI HIRED PP.OPEPT Y DAMAGE BO, LY INJURY AND R, '}i, NCN ONNEO s 5OO PROPERT Y DAIAAGE •,..�(yT] : 1. y.. COMBINED EXCESS LIABILITY ��tt BODILY INJURY AND C i'X7 U'AHRELLA FORM XLB 1449309 p 1 -1 -82 $1 000 s1, 000 PROPERTY DAM.'GE , ❑ OTHER THAN UMBRELLA COMBINED FORM WORKE RS'COMPENSATiON srarViokv >iY x_: ... , B and WP -81- 156794 12 -1 -82 E`, 000.,.E EMPLOYERS' LIABILITY :,'r' „All ,.; - OTHER -stoma :^E^+yTau¢! ,I DESCRIPT*N OF OPERATIONSiLOCATIONSNEHICLES Janitorial Service. Cancellation: Should any of the above des4'r5 ed policies be cancelled before the expiration date thereof, the issuing com- pany will endeavor to mail _ days written notice to the below named certificate holder. but failure to mail such notice shall impose no obligation or liability of any kind upon the company. • `x NAME AND ACCPESSOF CERTIFICATE HOLDER '. 12 -18 -81 akr i DATE ISSUED. City of Newport Beach I, 3300 Newport Blvd. G Newport Beach, CA 92663 -d�� AUTHORIZED REPR NTATIVE Attn.: Wade S. Beyeler, General Services Director ' ; AccRD zs tL %B> RESOLUTION NO. 11101 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE CITY OF NEWPORT BEACH AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF NEWPORT BEACH AND COMMERCIAL MAINTENANCE SYSTEMS FOR JANITORIAL SERVICES AT CITY HALL, THE CITY YARD COMPLEX, PLANNING & BUILDING DEPARTMENT AND THE CITY COUNCIL CHAMBERS AND RESCINDING RESOLUTION NO. 9968 WHEREAS, pursuant to the proposals received for work in connection with the janitorial services at City Hall, the City yard complex, the Planning & Building department and the City Council chambers, it appears that the lowest responsible bidder therefor is COMMERCIAL MAINTENANCE SYSTEMS; and WHEREAS, on the 26th day of January, 1981, the City Council adopted Resolution No. 9968 which awarded the janitorial services contract to Western Counties Maintenance Company, Inc.; and WHEREAS, the previous janitorial services contract with Western Counties Maintenance Company, Inc, will expire on December 31, 1981; and WHEREAS, there has been presented to the City Council of the City of Newport Beach proposals.for the contract and the lowest bidder on this project is COMMERCIAL MAINTENANCE SYSTEMS; and WHEREAS, after review of the terms and conditions by the City Council, said proposal is found to be fair and equitable. v NOW, THERFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that the proposal from COMMERCIAL MAINTENANCE SYSTEMS in the amount of $2,852.00 PER MONTH be.and hereby is accepted, and that the contract for the described work (Contract No. 2311) be awarded to said bidder, effective January 4, 1982; and BE IT FURTHER RESOLVED that Resolution No. 9968 be and hereby is rescinded, effective December 31, 1981. BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby authorized and directed to execute said contract in accordance with the terms and conditions therein agreed to on behalf of the City of Newport Beach, and that the City Clerk be directed to furnish an executed copy to the successful bidder. ATTEST: City Clerk 12/14/81 PR ADOPTED this day of DEC 14 `, 1981. Mayor