HomeMy WebLinkAboutC-7704-2 - Field Study Activity Placement AgreementN University of California, Irvine
School of SOCIALECOLOGY
Field Study Activity Placement Agreement
This Agreement is between the Regents of the University of California on behalf of its Irvine Campus School of SOCIAL ECOLOGY referred to as
r"SOCIAL ECOLOGY", and the City of Newport Beach, a California municipal corporation and charter city referred to as "PLACEMENT SITE"
or "City."
V
STATEMENT OF PURPOSE
As an interdisciplinary academic unit, SOCIAL ECOLOGY gives greater attention to the social, political, institutional, and cultural contexts of
people -environment relations. Going beyond traditional teaching and research, it links scholarship to community needs and translates research into
practical solutions benefiting us all. The objective of the field study program is to provide undergraduate students an opportunity to integrate
academic study and field experience, while developing an understanding of organizational goals and objectives.
PLACEMENT SITE has an interest in providing a learning opportunity for undergraduate students where students can develop work -places skills
and knowledge and practice research techniques in a field setting. The best placement situation is one where real agency needs and missions can be
met at the same time the student is completing his/her academic requirements.
GENERAL PROVISIONS
1. Instruction. Instruction and academic work is supervised and provided by SOCIAL ECOLOGY.
2. Rules and Regulations. The students shall be held accountable to both PLACEMENT SITE and SOCIAL ECOLOGY to comply with
PLACEMENT SITE's rules and regulations and for adherence to other established standards of professional conduct. As trainees at the site, students
shall be subject to the rules and regulations of PLACEMENT SITE - PLACEMENT SITE will assume responsibility for informing students of those
rules and regulations.
3. Compensation. Neither party to this Agreement shall be obligated to pay any monetary compensation to the other. The parties intend and
understand that STUDENTS placed at PLACEMENT SITE are trainees rather than employees and are not entitled to compensation. PLACEMENT
SITE has the sole responsibility for compliance with all applicable state and federal laws in this regard.
4. Field Work Credit/Hours. Students enrolled for 4 units of academic credit will spend a minimum of 80 hours at PLACEMENT SITE during
the PLACEMENT PERIOD. Students enrolled for 8 units of academic credit are expected to be in the site a minimum of 160 hours during the
PLACEMENT PERIOD. Specific time commitments (days and hours) for practical experience and training shall be mutually agreed upon by the
field supervisor and the individual student. Credit for hours is equivalent to 1 unit of credit for 20 hours of field work. Students must be enrolled in
the appropriate number of units. Students are responsible for meeting all University and School requirements in order to receive academic credit for
their field study work.
5. Non -Discrimination The University of California, in accordance with applicable Federal and State law and University policy, does not
discriminate on the basis of race, color, national origin, religion, sex, gender identity, pregnancy(1), physical or mental disability, medical condition
(cancer related or genetic characteristics), ancestry, marital status, age, sexual orientation, citizenship, or service in the uniformed services(2). The
University also prohibits sexual harassment. This nondiscrimination policy covers admission, access, and treatment in University programs and
activities. Inquiries regarding the University's student -related nondiscrimination policies may be directed to: Director Office of Equal Opportunity
and Diversity 103 Multipurpose Science & Technology Building (MSTB) Irvine, CA 92697-1130 Phone: (949) 824-5594 Email: eod uci.edu
6. Sexual Harassment and Sexual Violence: The University of California is committed to creating and maintaining a community where all
individuals who participate in University programs and activities can work and learn together in an atmosphere free of harassment, exploitation, or
intimidation. Every member of the community should be aware that the University prohibits sexual harassment and sexual violence, and that such
behavior violates both law and University policy. The University will respond promptly and effectively to reports of sexual harassment and sexual
violence, and will take appropriate action to prevent, to correct, and when necessary, to discipline behavior that violates this policy on Sexual
Harassment and Sexual Violence. Full policy information and procedures is available at: http://policy.ucop.edu/doe/4000385.
PLACEMENT SITE RESPONSIBILITIES
7. Field work training and supervision. PLACEMENT SITE shall assign one of its staff to act as Site Supervisor for students placed for field
work. Supervisors shall be afforded sufficient time to meet regularly (typically 1 hour/week) with each student to provide on -going directions or
supplementary training, assessment, and feedback related to the student's field activities.
8. Safe and Productive Environment: PLACEMENT SITE will give STUDENT a complete tour of the site and ensure that STUDENT is aware of
all emergency procedures and is able to act responsibility in case of an emergency. PLACEMENT SITE will ensure that the student is aware of the
unique nature of the population of PLACEMENT SITE and is prepared to work with this population. California law may require PLACEMENT
SITE to obtain STUDENT's fingerprints and submit them to the Department of Justice, and/or the Federal Bureau of Investigation. It is
University of California, Irvine
School of SOCIALECOLOGY
Field Study Activity Placement Agreement
PLACEMENT SITE's responsibility to 1) determine whether such fingerprinting is required; 2) obtain the STUDENT's fingerprints with the
STUDENT's consent; and 3) obtain criminal background clearance from the appropriate agency.
9. Video and/or Audio Communication Tools: PLACEMENT SITE shall clearly outline in writing for STUDENTS their policies and regulations
regarding the use of video and/or audio communication tools. Those policies and regulations shall include that STUDENTS may initiate video
sessions or audio calls with minors only at the direction of a PLACEMENT SITE supervisor. PLACEMENT SITE shall not allow any unsupervised
interaction between STUDENTS and minors, either in -person or remotely through video communication tools such as Zoom or Skype.
PLACEMENT SITE shall supervise all communication (in -person, video session or audio call) between STUDENTS and minors by ensuring that at
least one PLACEMENT SITE representative is present (for remote communication, PLACEMENT SITE representative may be present physically
with either the STUDENT or the minor, or may be present remotely on the session or call). If any Zoombombing or other form of hacking or
harassment occurs during a video session or audio call, PLACEMENT SITE representative shall terminate the video session or audio call
immediately and report the incident to SOCIAL ECOLOGY's Field Study Director.
10. Social Media Usage: If social media usage by STUDENTS is required as one of their duties at PLACEMENT SITE, PLACEMENT SITE will
clearly outline in writing its policies and regulations regarding social media usage by STUDENTS. Additionally, all social media interactions
between STUDENTS and minors will be monitored by a PLACEMENT SITE supervisor at all times. STUDENTS will be restricted from
communicating with minors through social media outside of the STUDENT'S agreed -upon work hours and outside of the STUDENT'S assigned
duties. If minors ask STUDENTS to answer questions for, or otherwise communicate with, minors outside of STUDENTS' agreed -upon work hours
STUDENTS should do so using email only, and should copy a supervisor on all email correspondence.
It. Resources: PLACEMENT SITE shall provide facilities, staff, materials, and other resources necessary to meet PLACEMENT SITE's field
work commitments.
12. Student Selection. PLACEMENT SITE shall screen and place students for field work on a quarterly basis
13. Student Services. PLACEMENT SITE shall not use students to replace its regular staff and shall not require the students to render services
except as services are identified for their learning values as part of an agreed upon educational program. In addition, PLACEMENT SITE is solely
responsible for adhering to the standards set forth under state and federal law, including the federal Fair Labor Standards Act (FLSA) and the state
Department of Labor Standards Enforcement, for internships. PLACEMENT SITE is responsible for developing an appropriate off -campus or out of
the classroom experience -based learning activity, whether the experience is paid or unpaid.
14. Time Logs. Each student is encouraged to maintain a log of his/her hours; the placement agency also should maintain a formal account of the
student's hours.
15. Evaluation of Field Work. PLACEMENT SITE must complete a written evaluation of STUDENT's work during the final week of the
Placement Period in order for STUDENT to receive academic credit. SOCIAL ECOLOGY will send the form on which PLACEMENT SITE must
provide the evaluation to PLACEMENT SITE; PLACEMENT SITE should send the completed form to the Director of the Field Study Program
16. Removal of Students. If at any time conflicts arise between the field supervisor and the student that cannot be readily resolved, the Director of
the Field Study Program shall be informed immediately. PLACEMENT SITE may request the removal of any student whose performance
PLACEMENT SITE deems unfit to meet the demands of its organizational goals or whose conduct otherwise interferes with its staff relationships or
primary mission.
17. Insurance. The University does not provide medical, health, or non -travel accident insurance for students working (volunteer or paid) as interns
in off -campus experience -based learning activities.
18. Indemnification. PLACEMENT SITE shall defend, indemnify and hold UNIVERSITY, its officers, employees and agents harmless from and
against any and all liability, loss, expense (including reasonable attorneys' fees) or claims for injury or damages arising out of the performance of this
Agreement but only in proportion to and to the extent such liability, loss, expense, attorneys' fees, or claims for injury or damages are caused by or
result from the negligent or intentional acts or omissions of PLACEMENT SITE, its officers, agents or employees.
UNIVERSITY shall defend, indemnify and hold PLACEMENT SITE, its officers, employees and agents harmless from and against any and all
liability, loss, expense (including reasonable attorneys' fees) or claims for injury or damages arising out of the performance of this Agreement but
only in proportion to and to the extent such liability, loss, expense, attorneys' fees, or claims for injury or damages are caused by or result from the
negligent or intentional acts or omissions of UNIVERSITY, its officers, agents or students.
Rev. 02/2022
Page 2 of 4
University of California, Irvine
School of SOCIALECOLOGY
Field Study Activity Placement Agreement
SOCIAL ECOLOGY RESPONSIBILITIES
19. Field Study Liaison. The Field Study Program Director shall act as liaison between SOCIAL ECOLOGY and PLACEMENT SITE in the
development and execution of the Field Study Program.
20. Eligible Placement Sites. The Field Study Program Director maintains a list of eligible field study PLACEMENT SITES.
21. Student Field Work. This Agreement outlines the educational goals, appropriate learning experience and expectations for student performance
When and if necessary, these statements may be re -specified by mutual consent.
22. Placement Verification. SOCIAL ECOLOGY shall send PLACEMENT SITE a list of authorized field study students by the second week of
each academic quarter via email to both the PLACEMENT SITE liaison and the supervisor listed by STUDENT. The list shall include the names
of students placed with the agency and the number of units in which each student is enrolled.
23. Academic Assignments and Grades. The faculty supervisor shall assign all academic requirements. Work that STUDENTS create pursuant to
academic requirements is protected by academic freedom and is the property of STUDENT. Academic work shall not be provided to the
PLACEMENT SITE unless STUDENT voluntarily provides the work to PLACEMENT SITE. SOCIAL ECOLOGY faculty shall be responsible for
the final grading of STUDENTS placed with PLACEMENT SITE.
OTHER MATTERS:
24. Term of Agreement. This Agreement will be effective of the date last written below and continue for a period of 5 years unless terminated by
either party after giving the other party 30 days' notice of intent to terminate. If PLACEMENT SITE terminates this Agreement, it will permit all
students doing field study to complete their work. At the 5 year termination date, the Agreement can be renewed once it has been reviewed, updated
as applicable and executed by the appropriate parties.
25. Alterations. This Agreement may not be altered unless both parties agree in writing. The parties agree to follow all applicable federal, state and
local laws and regulations, including, but not limited to laws prohibiting discrimination and harassment.
26. Communication. Correspondence concerning this Agreement and communications between the parties shall be through the following persons:
A. University for:
Program Matters
University of California, Irvine
Field Study Program Director
SOCIAL ECOLOGY Student Services
102 SOCIAL ECOLOGY I
Irvine, CA 92697-7055
B. PLACEMENT SITE
Program Matters
(Contact)
(Mailing Address)
(Mailing Address 2)
(City, State, Zip)
[SIGNATURES ON THE FOLLOWING PAGE]
Rev.02/2022
Page 3 of 4
University of California, Irvine
School of SOCIALECOLOGY
Field Study Activity Placement Agreement
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates written
below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date: `i /a7 /ZZ
By: 22
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Aar4. Harp �ti ��>>i �tr
City ttorney
ATTEST:
Date: / 02 , ;Zaa
By.
Leilani glBrown
City Clerk
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
By:
GracePager
g
City
THE REGENTS OF THE
UNIVERSITY OF CALIFORNIA, a
California corporation
Date:
By:
i �
Dmi Tsukerman, Ph.D.
Field Study Director
Date: i I/%w / 2 2Z
By:_
Title:
[END OF SIGNATURES]
Rev. 02/2022
Page 4 of 4