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HomeMy WebLinkAboutC-2343 - Funding for Four Cities Transportation StudyCITY OF NEWPORT BEACH OFFICE OF THE CITY CLERK (714) 640-2251 DATE: July 26, 1982 TO; FINANCE DIRECTOR FROM: City Clerk SUBJECT: Contract No. 2343 Description of Contract Astreement for funding of Four Cities Transportation Study Effective date of Contract _ July 13, 1982 Authorized by Resolution No.Min. Act., adopted on 7/12/82 Contract with City of Irvine Address 17200 Jamboree Road,.P;O. Box 19575 CA 92713 Amount of Contract — $30,000.00 4' 1 Wanda E. Andersen City Clerk WEA: 1 Newport Boulevard, Newport July 21, 1982 Wanda E. Anderson City Clerk City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92663 Dear Ms. Anderson: Reference: Inter -City Liaison Committee (ICLC) Five -Year Transportation Needs Study At its regular meeting of July 13, 1982, the Irvine City Council took the following action regarding the above referenced matter: 1. Authorized the Mayor to sign three agreements between the City of Irvine and the Cities of Santa Ana, Newport Beach, and Costa Mesa. 2. Authorized the expenditure of $30,000 from the Transpor- tation Services Contract Services Budget for the City of Irvine's share of the subject study. 3. Authorized staff to negotiate a contract with the consultant team of Basmaciyan - Darnell, Inc. /A1 Hollinden. We are pleased to provide a fully executed duplicate original of the above contract for your records. Should you have any questions regarding Council's action, please contact the undersigned. Sincerely, /� �, NAN C. LACE City Clerk NCL:wr Encl. cc: Karen Melton, Transportation CITY OF IRVINE, 17200 JAMBOREE ROAD, P. O. BOX 19575, IRVINE, CALIFORNIA 92713 714/754 -3600 • ORIGINAL • AGREEMENT FOR FUNDING OF FOUR CITIES TRANSPORTATION STUDY CITY CLERK THIS AGREEMENT, made and entered into this 28th day of June, 1982, by and between the City of Newport Beach, a municipal corporation of the State of California, hereinafter referred to as "Newport Beach" and the CITY OF IRVINE, a municipal corporation of the State of California, hereinafter referred to as "Irvine ". RECITALS A. WHEREAS, the Inter -City Liaison Committee is a group of local officials which meets on a regular basis to discuss and resolve issues of mutual interest, and B. WHEREAS, the Committee is concerned with the transportation needs of the area around and including John Wayne Airport and South Coast Plaza, and C. WHEREAS, the Committee recognizes an area -wide need for a comprehensive, cooperative and continuing transportation planning program, and D. WHEREAS, the above described program should include a study to identify short -range needs and solutions which are compatible with both local and regional long -term transportation system strategies, and E. WHEREAS, the cities of Irvine, Costa Mesa, Santa Ana, and Newport Beach would benefit by such a study, and F. WHEREAS, in order to accomplish the above - described study, Irvine is willing to administer and initially fund consultant services required for the study so long as "Newport Beach" reimburses and credits Irvine for appropriate obligations more fully set fourth below. NOW, THEREFORE, it is agreed by the parties hereto as follows: 1. Irvine will execute separate agreements with the cities of "Costa Mesa" and "Santa Ana ", which shall affirm their participation in the study. 2. Upon execution of this Agreement and.the agreements described in paragraph 1 above, Irvine will, under the purview of a review panel which has been designated by the Committee, administer request for proposals, consultant selection, contract execution, and technical review for the project as described in Exhibit A (the "Project "), incorporated as part of this agreement. 0 0 3. Irvine will negotiate a contract with the consultant which, in the opinion of the review panel, is best qualified. The Committee shall have the opportunity to review and approve the contract prior to award. 4. The estimated cost of the Project is One Hundred Twenty Thousand Dollars ($120,000) of which Irvine is responsible for $30,000, and "Newport Beach" is responsible for $30,000. The remaining $60,000 will be funded through separate contracts as described in Paragraph 1 above. Although the foregoing numbers are estimates, they are agreed to be evidence of the general order of magnitude of financial responsibility of each of the parties. Notwithstanding the foregoing, it is the intent of the parties that each is to be responsible for an equal share of the actual cost of the Project. 5. Irvine will initially fund costs of the Project. Upon completion of the Project, a final accounting will be made and total Project costs determined. "Newport Beach" shall then reimburse Irvine for the appropriate amount within 40 days or less of receipt of the request by Irvine, Upon receipt by Irvine of the balance due under agreement, Irvine shall release "Newport Beach" from any and all financial obligations imposed by this Agreement. ATTEST: The City of Irvine G - BY: ,ty e rk of t e C' of Irvine N- APPROVED The City of Newport Beach City for City of Irvine May, r :% v ATTES C' y Clerk of the City of Newport each APPROVED AS TO /FORM: 2' ) C t Attorney, City of Newport Beac t-5• , EXHIBIT "A" PROJECT DESCRIPTION BACKGROUND Transportation needs of the area around and including John Wayne Airport and South Coast Plaza present an increasing concern to the cities of Irvine, Santa Ana, Costa Mesa and Newport Beach. Previous studies have been undertaken by these cities to examine both short -term and long -term circulation requirements, but the studies have dealt with problems on a localized basis. All of the cities involved have developed similar computer modeling capabilities but none of the models has the ability to examine, in detail, the area as a whole. The Intercity Liaison Committee is a group of local officials which meets on a regular basis to discuss and resolve issues of mutual interest. The committee recognizes the need for a comprehensive program (which can be periodically updated) that will identify short -range needs and solutions (typically 5 years in the future) which are compatible with both local and regional long -term transportation system strategies. STUDY AREA BOUNDARIES The primary area is bounded on the north by Warner Avenue, on the west by the Santa Ana River, on the south by the San Diego and Corona del Mar Freeways and on the east by Jamboree Boulevard. SCOPE OF WORK The proposed scope of work (Attachment 3) describes the desired objectives and products of the study. The modification and consolidation of current computer models shall be designed to accommodate current County MMTS data outside of the area for which detailed land use data is available. Of particular concern is the identification and recommendation of appropriate funding strategies which could be used to implement the needed improvements. The consultant will be required to submit monthly progress reports and make several presentations, including a technical presentation covering all aspects of the project. PROJECT ADMINISTRATION AND BUDGET This study is to be conducted under the direction of the Inter -City Liaison Committee. The City of Irvine has agreed to be the lead agency for the proposed study. Separate two-city agreements will be executed with the other cities involved to provide a combined maximum budget of $120,000. Technical representatives from the four cities will form a Technical Review Panel which will assist Irvine on consultant selection, contract negotiation and study review. The Inter -City Liaison Committee will approve consultant selection and acceptance of the final report. TIMING Time alloted for the completion of the report is six months, with an additional three months for review and public presentation. c . JULY 12, 1982 CITY COUNCIL AGENDA ITEM NO. F 4 Chi TO: CITY COUNCIL FROM: Public Works Department SUBJECT: AGREEMENT FOR FUNDING OF FOUR CITIES TRANSPORTATION STUDY RECOMMENDATION: Authorize the Mayor and City Clerk to execute the subject agreement. DISCUSSION: In February of this year, representatives to the Inter -City Liaison Committee (ICLC) from Newport Beach, Santa Ana, Irvine and Costa Mesa, expressed interest in a cooperative traffic study covering an area surrounding John Wayne Airport and South Coast Plaza. This area currently experiences considerable congestion during certain hours of the day and there is potential for a sizeable additional develop- ment in the near future. Attached is a paper prepared by the City of Irvine more fully explaining the background of the proposed study and its present status. Also attached, is a map showing the study area and the various city boundaries. This study is designed to identify the highway improvements that will be needed over the next five years and to examine alternate methods of financing those improvements. It has been suggested that a uniform development fee might be charged by all the cities for these improvements in order to reduce the incentive for developers to locate in a particular city because of lower fees. The City of Irvine has offered to administer the contract with the consultant and the other three cities will each execute an agreement with Irvine to confirm their participation. The agreement provides for a one - quarter share of the costs, not to exceed $30,000. Funds are budgeted in the 1982 -83 Fiscal Year. It is anticipated that the City of Irvine will authorize execution of the agreement and award the contract on July 13, 1982. Rhard M. dmonston Traffic Engineer RME /jp Attachments 2�' • 0 IF BACKGROUND PAPER INTER -CITY LIAISON COMMITTEE FIVE -YEAR TRANSPORTATION NEEDS STUDY Transportation needs of the area around and including John Wayne Airport and South Coast Plaza continue to be a significant concern to the Cities of Irvine, Santa Ana, Costa Mesa and Newport Beach. Previous studies have been undertaken by these Cities to examine both short -term and long -term circulation requirements, but most of those studies have dealt primarily with problems within each City's jurisdictional boundaries. One exception to this genera]. case was the CENTROCCS -Phase I or Main /Sunflower Corridor Traffic Study which was conducted under the direction of the Inter -City Liaison Committee (ICLC) in 1979. This initial effort by the ICLC was successful in identifying needed area -wide circulation improvements and, more importantly, in developing a cooperative program for financing these improvements. Monies needed for implementation of identified roadway improvement projects were collected by the involved Cities from developers within their jurisdiction in proportion to the traffic impact caused by each development. This money was then distributed among the Cities based-on the cost of the improvements located within each City. In this way the traffic problem could be addressed by analyzing the area as a whole rather than in three. separate Cities. New development was required to mitigate the traffic impacts it caused regardless of the fact that a development could be located within one City, while the improvement project could be located in another. Because of the continued development pressure in the Airport/ South Coast Plaza area, the ICLC has again identified the need for a comprehensive program that would identify short -range circulation needs and solutions compatible with both local and regional long -term transportation system strategies. To develop such a program technical representatives of the four Cities involved have been requested to complete a 5 year Transportation Needs Study. This study will involve consolidation of existing planning data of each of the Cities, identification of 5 year improvement needs, and include a detailed funding analysis which will insure implementation of the identified improvements. It will take approximately six months to accomplish and will be conducted under the direction of the ICLC. The study area identified for this analysis is shown on the attached Exhibit. To date, the following actions have occured under the direction of the ICLC. First, a request for proposals was mailed to 31 consulting firms. Seven firms responded with proposals and four were selected for an oral interview. Based on the interviews the consultant team of Basmaciyan- Darnell, Inc. and Al Hollinden was selected to conduct the study. The City of Irvine has agreed to be the lead agency for the proposed study. Separate two -city agreements will be executed with the other cities involved to provide a combined maximum budget of $120,000. Technical representatives from the four Cities will form a Technical Review Panel which will be responsible for study review. The Inter -City Liaison. Committee will. approve acceptance of the final report and make appropriate recommendations to the respective City Councils. The study will commence upon execution of the various two -city agreements and award of contract to the consultant team. Attachment: Exhibit "Background Paper" Page 2 • • The City of Irvine has agreed to be the lead agency for the proposed study. Separate two -city agreements will be executed with the other cities involved to provide a combined maximum budget of $120,000. Technical representatives from the four Cities will form a Technical Review Panel which will be responsible for study review. The Inter -City Liaison. Committee will. approve acceptance of the final report and make appropriate recommendations to the respective City Councils. The study will commence upon execution of the various two -city agreements and award of contract to the consultant team. Attachment: Exhibit W AGREEMENT FOR FUNDING OF FOUR CITIES TRANSPORTATION STUDY THIS AGREEMENT, made and entered into this 28th day of June, 1982, by and between the City of Newport Beach, a municipal corporation of the State of California, hereinafter referred to as "Newport Beach" and the CITY OF IRVINE, a municipal corporation of the State of California, hereinafter referred to as "Irvine ". RECITALS A. WHEREAS, the Inter -City Liaison Committee is a group of local officials which meets on a regular basis to discuss and resolve issues of mutual interest, and B. WHEREAS, the Committee is concerned with the transportation needs of the area around and including John Wayne Airport and South Coast Plaza, and C. WHEREAS, the Committee recognizes an area -wide need for a comprehensive, cooperative and continuing transportation planning program, and D. WHEREAS, the above described program should include a study to identify short -range needs and solutions which are compatible with both local and regional long -term transportation system strategies, and E. WHEREAS, the cities of Irvine, Costa Mesa, Santa Ana, and Newport Beach would benefit by such a study, and F. WHEREAS, in order to accomplish the above - described study, Irvine is willing to administer and initially fund consultant services required for the study so long as "Newport Beach" reimburses and credits Irvine for appropriate obligations more fully set fourth below. NOW, THEREFORE, it is agreed by the parties hereto as follows: 1. Irvine will execute separate agreements with the cities of "Costa Mesa" and "Santa Ana ", which shall affirm their participation in the study. 2. Upon execution of this Agreement and the agreements described in paragraph 1 above, Irvine will, under the purview of a review panel which has been designated by the Committee, administer request for proposals, consultant selection, contract execution, and technical review for the project as described in Exhibit A (the "Project "), incorporated as part - of this agreement. 3. Irvine in the opinion shall have the to award. 0 will negotiate a contract with the consultant which, of the review panel, is best qualified. The Committee opportunity to review and approve the contract prior 4. The estimated cost of the Project is One Hundred Twenty Thousand Dollars ($120,000) of which Irvine is responsible for $30,000, and "Newport Beach" is responsible for $30,000. The remaining $60,000 will be funded through separate contracts as described in Paragraph 1 above. Although the foregoing numbers are estimates, they are agreed to be evidence of the general order of magnitude of financial responsibility of each of the parties. Notwithstanding the foregoing, it is the intent of the parties that each is to be responsible for an equal share of the actual cost of the Project. 5. Irvine will initially fund costs of the Project. Upon completion of the Project, a final accounting will be made and total Project costs determined. "Newport Beach" shall then reimburse Irvine for the appropriate amount within 40 days or less of receipt of the request by Irvine, Upon receipt by Irvine of the balance due under agreement, Irvine shall release "Newport Beach" from any and all financial obligations imposed by this Agreement. ATTEST: City Clerk of the City of Irvine APPROVED AS TO FORM: City Attorney, City of Irvine ATTEST: The City of Irvine Lib The City of Newport Beach City Clerk of the City of Newport Beach APPROVED AS TO FORM: City Attorney, City of Newport Beach BY: EXHIBIT "A" PROJECT DESCRIPTION BACKGROUND Transportation needs of the area around and including John Wayne Airport and South Coast Plaza present an increasing concern to the cities of Irvine, Santa Ana, Costa Mesa and Newport Beach. Previous studies have been undertaken by these cities to examine both short -term and long -term circulation requirements, but the studies have dealt with problems on a localized basis. All of the cities involved have developed similar computer modeling capabilities but none of the models has the ability to examine, in detail, the area as a whole. The Intercity Liaison Committee is a group of local officials which meets on a regular basis to discuss and resolve issues of mutual interest. The committee recognizes the need for a comprehensive program (which can be periodically updated) that will identify short -range needs and solutions (typically 5 years in the future) which are compatible with both local and regional long -term transportation system strategies. STUDY AREA BOUNDARIES The primary area is bounded on the north by Warner Avenue, on the west by the Santa Ana River, on the south by the San Diego and Corona del Mar Freeways and on the east by Jamboree Boulevard. SCOPE OF WORK The proposed scope of work (Attachment 3) describes the desired objectives and products of the study. The modification and consolidation of current computer models shall be designed to accommodate current County MMTS data outside of the area for which detailed land use data is available. Of particular concern is the identification and recommendation of appropriate funding strategies which could be used to implement the needed improvements. The consultant will be required to submit monthly progress reports and make several presentations, including a technical presentation covering all aspects of the project. PROJECT ADMINISTRATION AND BUDGET This study is to be conducted under the direction of the Inter -City Liaison Committee. The City of Irvine has agreed to be the lead agency for the proposed study. Separate two-city agreements will be executed with the other cities involved to provide a combined maximum budget of $120,000. Technical representatives from the four cities will form a Technical Review Panel which will assist Irvine on consultant selection, contract negotiation and study review. The Inter -City Liaison Committee will approve consultant selection and acceptance of the final report. TIMING Time alloted for the completion of the report is six months, with an additional three months for review and public presentation.