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HomeMy WebLinkAboutC-2390 - Building Department Operation Computer StudyCITY OF NEWPORT BEACH P.U. DUX 1768, NE \%'PORT BEACH, CA 936633884 TO: FINANCE DIRECTOR FROM: CITY CLERK DATE: May 23, 1983 SUBJECT: Contract No. 2390 OFFICE OF THE CITY CLERK (714) 640 -2251 Description of Contract Computerization Study Contract for the Building Department. Effective date of Contract April 26, 1983 Authorized by Minute Action, approved on April 25, 1983 Contract with Inland Marketing Group, Inc. Address 599 South Barranca Avenue Suite Covina. CA 91722 Amount of Contract See Agreement kana& e Wanda E. Andersen City Clerk WEA:lr attach. 3300 Newport Boulevard, Newport Beach s Ow City Council Meeting: April 25, 1983 Agenda Item No.: F -3 CITY OF NEWPORT BEACH BY THE CITY COUNCIL To: City Council CITY Of NEWPORT BEACH FROM: Building Department APR 2 5 1983 SUBJECT: Computerization Study Contract Purpose To hire a consultant (Inland Marketing Group, Inc.) who will conduct a compre- hensive study of the Building Department's permit issuance and inspection processes and record keeping procedures to determine what extent these processes and procedures can be computerized. Background The City of Newport Beach 1982 -1983 Budget on Page 190 allocates $15,000 under Object 2916 to conduct a comprehensive study to computerize building permit and record keeping process in the Building Department. After City Council approval of this expenditure, the Buildinq Department sent out requests for proposals in August of 1982, which outlined the scope and range of services. Two firms responded: namely, Connerly and Associates of Sacramento who did a similar study for the City of Irvine, and Inland Marketing Group, Inc. of Redlands who implemented the computer processing for the County of Riverside. After comparing the operations of Irvine with Riverside County, the Building Department chose Inland Marketing Group, Inc. as the consultant. Discussion The attached contract is based on time and material (not to exceed $15,000) and shall be completed within 60 days. It shall contain a written report analyzing current processes, procedures, and deficiencies in these practices and their adaptability to a computerized data processing system, plus specific information findings and recommendation with regard to design of a software system. 0 To: City Council - 2 Recommendation It is recommended that City Council approve the contract with Inland Marketing Group, Inc. to perform a computer study; and authorize the Mayor and City Clerk to execute the agreement. Respectfully submitted, Raimar W. Schuller, Director RWS /ml ORIGINAL • CITY CLERK COPY c- a39- C) Computer Study Agreement nu AND MARKETING GROUP, INC. This agreement, made thiso(6W) day of i 1983, by and between the City of Newport Beach, a Municipal Corporation and Charter City, hereinafter "CITY", and Inland Marketing Group, Inc., a California Corporation, hereinafter "CORPORATION" is made with reference to the following facts the materiality and existence of which is stipulated and agreed by between the parties: (A) CORPORATION has represented to CITY that it is highly skilled in evaluating the processes and procedures utilized by municipal building departments in the performance of their regular functions; and (B) CORPORATION has represented to CITY if selected to perform the study of the processes and procedures utilized by the I � Building Department of the City of Newport Beach, that the study will be performed by highly qualified personnel with significant experience in all disciplines involved in the study; and (C) CORPORATION has represented to CITY that it is capable of preparing a study of the procedures of the Building Department. NOW, TUEREFORE, the parties hereto agree as follows: i -1- s 1 Ccmputer Study Agreement INLAAM MARMING GROUP, INC. 1. CORPORATION agrees as follows: (A) CORPORATION will conduct a study into the practices, procedures and processes utilized by the Building Department of the City of Newport Beach and, in preparing the study, CORPORATION shall do the following: (1) Contact all relevant personnel within the Building Department to obtain information with regard to the current processes, practices and procedures utilized by that Department, both f internally and as that Department may interact with other CITY Departments; (2) Contact and interview all relevant personnel in Departments which interface with the Building Department, including, but not limited to, the Planning Department, Public Works Department and Fire Department; (3) Review all relevant policies, practices, procedures and rules of the Building Departments and related Department, insofar as they relate to the performance of functions delegated to the Building Department; -2- Canputer Study Agreement INLAND MARKETING GROUP, INC. (4) Utilizing the information gathered in the activities described in Sub-Paragraph 1 through 3 above, prepare a report, the contents of 1 which shall be as setforth in Sub- Paragraph (b) below. (B) The study to be prepared by CORPORATION shall contain, at a minimum, the following information: (1) A statement as to the current processes, practices and procedures utilized by the Building Department with emphasis on the points at which those procedures impact on other Departments; (2) An analysis of the deficiencies of the current process, practices and procedures. Possible reasons for those deficiencies, and recommendations that could be taken by the City to remedy the deficiencies; (3) Specific information, findings and recanmendations with regard to the design of a software system which could be implemented into a computer /data processing system. -3- i Conputer Study Agreement INLAND MARKETING GROUP, INC. 2. The study to be prepared by CORPORATION shall be delivered to CITY within sixty (60) working days from the date on which this Agreement is executed by CITY. If city personnel are not available when required, the delivery of the study to city will be delayed without penalty to CORPORATION. 3. CITY, in consideration of the services to be performed by CORPORATION pursuant to this Agreement, shall compensate CORPORATION as follows: (A) CORPORATION shall bill CITY for all work performed at the rate of fifty -seven dollars and fifty cents ($57.50) per hour, plus any actual incurred expense to the CORPORATION in performing services pursuant to this Agreement including, but not limited to, costs related to travel, telephone and any other out of pocket expense. (B) Billing to occur on a weekly basis and payment to be made by CITY to CORPORATION within ten (10) days from the date on which billings are received. (C) The parties hereto expressly agree that the sum of fifteen thousand dollars ($15,000.00) is the total, agregated amount to be paid by CITY pursuant to this Agreement as outlined in paragraph 3A except for any applicable sales tax. -4- • • Computer Study Agreement INLAND MARMING GROUP, INC. (D) The parties hereto specifically agree that CORPORATION will perform all of the services and work called for by this Agreement notwithstanding the fact that CORPORATION may, during the term of this Agreement extend time which, when multiplied by the hourly rate called for in this Agreement would result in billing in excess of fifteen thousand dollars ($15,000.00) 4. Upon delivery of the study called for by the Agreement CITY shall beccme the sole owner thereof and CORPORATION shall retain no ownership interest or rights therein except for proprietary information and /or products owned by CORPORATION. CITY reserves the right to terminate this Agreement for any reason whatsoever, upon seven (7) days written notice. In the event of an early termination of this Agreement, CITY shall be obligated to pay for only those services rendered prior to the effective date of the notice, but in no event shall that amount exceed the sum of fifteen thousand dollars ($15,000.00). 5. The Agreement may not be assigned by other party without the prior written consent of the other. 6. Any notice required to be given pursuant to this Agreement shall be deemed given when deposited in the United States -5- Cctgmter Study Agreement INLAND MARKETING GROUP, INC. mail, first class postage prepaid, and addressed as follows: City of Newport Beach Robert H. Burnham, City Attorney 3300 Newport Boulevard Newport Beach, California 92663 Inland Marketing Group, Inc. 599 South Barranca Avenue, Spite 555 1. Covina, California 91722 7. This contract constitutes the entire agreement of the parties hereto and any representation either orally or in writing if riot contained herein shall be void and of no 1111 Dip force and effect. �bw, W44 1116 -6- 0 L �" t 0