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Home My WebLink AboutC-2414 - Architectural Services to Design Professional/Technical Building0 0 CITY OF NEWPORT BEACH P.U. BOX 1768, [NEWPORT BEACH, CA 92663 -3984 OFFICE OF THE CITY CLERK (714) 640 -2251 TO: FINANCE DIRECTOR BUILDING DEPARTMENT r FROM: CITY CLERK DATE: September 19, 1983 SUBJECT: Contract No. C -2414 Description of Contract Architectural Services to design the Professional/Technical Building Effective date of Contract September 19, 1983 Authorized by Minute Action, approved on September 12, 1983 Contract with Wilson V. Woodman 6 Associates Address 1142 Polaris Drive Newport Beach, CA 92660 Amount of Contract $72,000.00 Wanda E. Andersen City Clerk WEA:lr attach. 3300 Newport Boulevard, Newport Beach C . • AGREEMENT FOR ARCHITECTURAL SERVICES THIS AGREEMENT entered into this hay of 1983, by and between THE CITY OF NEWPORT BEACH, A Municipal Corporation and Charter City (hereinafter "City "), and WILSON V. WOODMAN & ASSOCIATES, a California corporation, (hereinafter "Architect ") , is made with reference to the following facts: A. City wishes to retain architect to perform profes- sional services in conjunction with the design and construction of a professional and technical building; and B. Architect has represented to City that it is properly licensed and capable of performing the services called for in this Agreement; NOW THEREFORE, the parties hereto agree as follows: 1. DUTIES OF ARCHITECT Basic Services - Architect's professional services shall consist of the following: (a) Design development (b) Construction documents, WILSON VERNON WOODMAN.A.I.A. t ARCH111Ci ASSOCIATES WILSON V. WOODMAN & 1142 POLARIS DRIVE. NEWPORT BEACH. CALIFORNIA I (714) 831 6710 828!0 1 E n L� (c) Construction administration, (d) Architect shall also obtain bids from qualified professionals to provide civil engineering service, soils testing and reports and testing of soil com- p action and concrete foundation during construction. 2. DUTIES OF CITY The Building Department of City shall provide structural engineering services as follows: (a) Calculations (b) Rough layouts and details sufficient to allow a draftsman to prepare drawings. (c) Review and approval of structural drawings. (d) Review and approval of shop drawings. (e) Construction coordination. (f) Drafting will be done by a draftsman to be selected by and work under the direction of the Building Department. The cost of the Draftsman and other Design Costs applicable to this portion of the work will be paid by Architect -2- 0 n u under an allowance of $6,500.00, the amount to be included in Architect's fixed fee. Architect will not be responsible for I costs exceeding this allowance. Any portion of this allowance not used will be credited to City on the final billing. City will also select, from the bids obtained by Architect, the person or firm to perform civil engineering services, prepare soils testing and reports and perform soils compaction and concrete foundation tests during construction. City will be fully responsible for payment for these services. 3. ARCHITECT'S ADDITIONAL SERVICES (a) Any work let under separate contracts shall be subject to additional compensation. (b) If, after a scheme has been approved, the Client makes a decision which, for its proper execution, involves additional services and expense for changes in or additions to the drawings specifications or other documents; or if the Architect be put to labor or expense by delays caused by the Client or a contractor, or by the delinquency or insolvency of either, -3- 0 0 or as a result of damage by fire or other casualty, the Architect is to be paid by the Client for such additional service and expense. 4. COMPENSATION For the basic services to be performed Architect shall be paid $72,000. The proportion of basic compensation to be attributed to the basic services as follows: Design Development 25% Construction Documents 60% Construction Administration 15% Statements shall be rendered monthly in proportion to amount of services completed and paid within 10 days of rendi- tion. Until actual cost of construction is determined payments on account shall be based upon estimated costs approved by the Client. No deductions to be made on account of penalty, liquidated damages, or other sums withheld from payments to con- tractors. -4- 0 5. TERMINATION RIGHTS The City may, without cause and upon giving Architect seven (7) days written notice, terminate this agree- ment. In the event of early termination the City shall pay Architect for the services to be performed to the date of termination. 6. ADDITIONAL SERVICES For additional services, the architect shall be paid for work let under separate contracts, an additional compensation of a sum equal to 2.9 times Direct Personnel cost, including principals, and related payroll costs. Architect shall also be paid a sum equal to 1.1 times the cost of consultants for structural, mechanical and electrical enginering or other specialized work equipment. 7. REIMBURSEMENTS Architect shall be paid a sum equal to 1.1 times the actual costs incurred by Architect, in the interest of the Project. The expenses for which reimbursement is allowed include telegrams, long distance telephone calls, travel and out -of -town expenses, cost of models or renderings, fees paid for securing -5- • 9 approvals and reproduction of additional documents. B. SURVEYS AND BORINGS The Client will furnish a certified survey of the building site together with full information regarding existing structures, rights, zoning, and other restrictions, easements, boundaries and contours of the building site and also with res- pect to sewer, water, gas and electrical services. 9. ADMINISTRATION The Architect will make such periodic visits to the work as he deems necessary to ascertain whether it is being executed in conformity with drawings, specifications or direc- tions. The Architect is not responsible for the performance of contractors, for their errors or omissions, or the safe conduct of the work. 10. SUCCESSORS AND ASSIGNMENTS Neither the Client nor the Architect shall assign or transfer his interest in this agreement without the written consent of the other. 0 0 11. OWNERSHIP OF DRAWINGS AND SPECIFICATIONS The City of Newport Beach shall be the owner of the drawings and specifications, but shall not sell or otherwise transfer those documents. 12. ARBITRATION All questions in dispute under this agreement shall be submitted to arbitration in accordance with the provisions, then obtaining, of the Standard Form of Arbitration Procedure of the American Arbitration Association. 13. ADDITIONAL PROVISIONS "Architect" as used in this agreement means the undersigned corporation which agrees to furnish architectural services by and under the direction of certificated architects as provided herein. 14. SCOPE OF AGREEMENT This is the entire agreement between the parties and there are no agreements, conditions, or representations bet- ween the parties except as expressed herein. This agreement was executed by the parties hereto as of the day and year first above written. -7- IN WITNESS WHEREOF, the parties have executed this i agreement on the day and year first above written. CITY OF NEWPORT BEACH K WRI&F, •. /ATTE�ST,:p/�� City Clerk APPROVED AS TO FORM: Robert H. Burnham City Attorney WILSON V. WOODMAN & ASSOCIATES By: ME City Council Meeting: September 12, 1983 Agenda Item No.: E 3 ((' ) �T BY THE CITY COUNCIL CITY OF NEWPORT BEACH CITY OF NEWPORT BEACH SEP 121983 TO: City Council FROM: Building Director SUBJECT: Professional /Technical Building Architectural Contract Attached for your consideration is a contract with Wilson V. Woodman and Associates for architectural services to design the Professional /Technical building in the amount of $72,000.00 fixed fee. The $72,000.00 fee is for architectural services for complete plans and specifications for the proposed Professional /Technical building. An additional funding of $15,000.00 is requested to pay for items which the City as owner needs to do to augment this agreement. These items include a soils investigation, surveying and other civil engineering work, testing of soils, concrete and other construction materials. It is anticipated this amount will also fund reproduction costs for plans, specifications, and bidding documents as well as most of the reimbursable expenses encountered by the architect. The attached contract has been revised by the City Attorney's office and approved as to form. Prepared By: Raimar W. Schuller Building Director Attachments (noted) lc