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HomeMy WebLinkAbout02-21-2023-BLT-AGENDA PACKETCITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES AGENDA Newport Beach Central Library 1000 Avocado Avenue, Newport Beach, CA 92660 Tuesday, February 21, 2023 - 5:00 PM Board of Library Trustees Members: Paul Watkins, Chair Janet Ray, Vice Chair Douglas Coulter, Secretary Barbara Glabman, Trustee Ash Kumra, Trustee Staff Members: Melissa Hartson, Library Services Director Francine Jacome, Administrative Support Specialist The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The public can submit questions and comments in writing for the Board of Library Trustees to consider. Please send them by email to the Library Services Department at LibraryBoard@newportbeachca.gov by Monday, February 20, at 4:00 p.m. to give the Board of Library Trustees time to consider your comments. All emails will be made part of the record. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Melissa Hartson, Library Services Director, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or mhartson@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL III.PLEDGE OF ALLEGIANCE IV.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the Board of Library Trustees. If the optional sign-in card has been completed, it should be placed in the tray provided. The Board of Library Trustees of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The Board of Library Trustees has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. February 21, 2023 Page 2 Board of Library Trustees Meeting V.CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. Board of Library Trustees have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the Board of Library Trustees votes on the motion unless members of the Board of Library Trustees request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward upon invitation by the Chair. A.Consent Calendar Items Minutes of the Jan 17, 2023 Board of Library Trustees Meeting (pp. 5-18)1. DRAFT MINUTES Patron Comments (pp. 19-21)2. Monthly review of evaluations of library services through suggestions and requests received from patrons. PATRON COMMENTS Library Activities (pp. 22-30)3. Monthly update of library events, services and statistics. JANUARY ACTIVITIES Expenditure Status Report (p. 31)4. Monthly expenditure status of the library's operating expenses, services, salaries and benefits by department. JANUARY EXPENDITURES Board of Library Trustees Monitoring List (p. 32)5. List of agenda items and dates for monthly review of projects by the Board of Library Trustees. MONITORING LIST February 21, 2023 Page 3 Board of Library Trustees Meeting VI.CURRENT BUSINESS A.Items for Review Display and Distribution of Materials Policy (NBPL 8)(pp. 33-37)6. Staff requests that the Board of Library Trustees review Library Policy NBPL 8, Display and Distribution of Materials. STAFF REPORT ATTACHMENTS A-C Annual Budget - Preliminary Review (pp. 38-42)7. Staff requests that the Board of Library Trustees review and approve the preliminary Library operating budget for Fiscal Year 2023-24. STAFF REPORT ATTACHMENTS A-B Arts and Culture Update (pp. 43-45)8. Staff will present the annual report on the activities of the Cultural Arts Division. STAFF REPORT Lecture Hall Update9. Trustee Ray will report on activities related to the Library Lecture Hall project. Balboa Branch Replacement Update10. Trustee Ray will report on activities related to the Balboa Branch Replacement project. Library Services11. Report of Library issues regarding services, patrons and staff. February 21, 2023 Page 4 Board of Library Trustees Meeting B.Monthly Reports Library Foundation Liaison Reports12. A. Library Foundation Board - Report of the most recently attended meeting. B. Library Live Lectures Committee - Report of the most recently attended meeting. C. Witte Lectures Committee - Report of the most recently attended meeting. Friends of the Library Liaison Report13. Trustee update of the most recently attended Friends of the Library Board meeting. Literacy Services Liaison Report14. Trustee update of the most recently attended Literacy Services Advisory Board meeting. VII.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited and non-agenda items generally considered to be within the subject matter jurisdiction of the Board of Library Trustees. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. VIII.BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION ACTION OR REPORT (NON-DISCUSSION ITEM) IX.ADJOURNMENT DRAFT CITY OF NEWPORT BEACH Board of Library Trustees Newport Beach Central Library 1000 Avocado Avenue, Newport Beach, CA 92660 Meeting Minutes Tuesday, January 17, 2023 – 5:00 p.m. I. CALL MEETING TO ORDER – 5:00 P.M. II. ROLL CALL – Roll Call by Francine Jacome, Administrative Support Specialist Trustees Present: Chair Paul Watkins, Vice Chair Janet Ray, Secretary Douglas Coulter, Trustee Barbara Glabman Trustees Absent: Trustee Ash Kumra (excused) Staff Present: Melissa Hartson, Library Services Director Francine Jacome, Administrative Support Specialist Rebecca Lightfoot, Adult Services Coordinator/Acting Lib Services Manager Annika Helmuth, Branch and Youth Services Coordinator Andrew Kachaturian, Circulation and Technical Processing Coordinator Staff Absent: III. PLEDGE OF ALLEGIANCE – Led by Chair Watkins IV. NOTICE TO THE PUBLIC – Waived V. CONSENT CALENDAR – Administrative Support Specialist Francine Jacome A. Consent Calendar Items 1. Minutes of the December 19, 2022 Board of Library Trustees (BLT) Meeting Chair Watkins reminded Trustee Glabman that she should abstain from approval on the minutes from December 19 due to her excused absence. 2. Patron Comments Monthly review of evaluations of Library services through suggestions and requests received from patrons. 3. Library Activities Monthly update of Library events, services, and statistics. 4. Expenditure Status Report Monthly expenditure status of the Library's operating expenses, services, salaries, and benefits by department. 5 Board of Library Trustees Meeting Minutes January 17, 2023 Page 2 Chair Watkins noted that they are 50% through the Fiscal Year (FY) and remained approximately 6% underbudget. 5.Board of Library Trustees Monitoring ListList of agenda items and dates for monthly review of projects by the BLT. Chair Watkins called for the public comment and heard none. Chair Watkins called for a Motion to approve the Consent Calendar with the changes indicated and noted that Trustee Glabman should abstain from the vote. Motion made by Secretary Coulter, seconded by Vice Chair Ray, and carried (3-0-1-1) to approve the Consent Calendar with the minutes as presented. AYES: Watkins, Ray, Coulter NOES: ABSTENTIONS: Glabman ABSENCES: Kumra VI.CURRENT BUSINESS A.Items for Review 6.Circulation Policy Review (NBPL 12)Staff recommends that the BLT review and approve the revisions to Library PolicyNBPL 12, Circulation Policy. Library Services Director Hartson stated that the Circulation Policy came to the BLT last month and minimal changes were made. The BLT asked the staff to further review the guest card/guest pass. Circulation and Technical Processing Coordinator Kachaturian reviewed, and his work was commended. Staff removed reference to a guest card because it has no connection to the Circulation Policy, but instead had to do with computer usage and nothing in the Library software system regarding Circulation. Staff removed it and added it to a policy to be reviewed in another agenda item. Staff updated the California Government Code reference and language to reflect the current language now in effect. Chair Watkins called for Trustee and public comment of NBPL 12 but heard none, so he received and filed the report. Chair Watkins called for a Motion to approve Circulation Policy as amended and presented. Motion made by Trustee Glabman, seconded by Vice Chair Ray, and carried (4-0-0-1) to approve the Circulation Policy. AYES: Watkins, Glabman, Ray, Coulter NOES: ABSTENTIONS: ABSENCES: Kumra 6 Board of Library Trustees Meeting Minutes January 17, 2023 Page 3 7. Internet Use Policy (NBPL 5) Staff recommends that the BLT review and approve revisions to Library Policy NBPL 5, Internet Use Policy. Library Services Director Hartson stated that the staff reviews this policy every two years. No major changes were proposed. She mentioned that the guest pass was added in the policy because guests are able to use computers with a guest pass. She said that "Adult" was changed to "adult." Chair Watkins stated that other than the guest passes change and one grammatical correction the Internet Use Policy remains unchanged. Library Services Director Hartson agreed. Chair Watkins called for Trustee and public comment but heard none, so he received and filed the report and called for a Motion to approve the Internet Use Policy with minor revisions described. Motion made by Trustee Glabman, seconded by Vice Chair Ray, and carried (4-0-0-1) to approve Internet Use Policy. AYES: Watkins, Glabman, Ray, Coulter NOES: ABSTENTIONS: ABSENCES: Kumra 8. Rules for Acceptable Use of Wireless Internet Connections (NBPL 11) Staff recommends that the BLT review and approve revisions to Library Policy NBPL 11, Rules for Acceptable Use of Wireless Internet Connections. Library Services Director Hartson reported minor changes. She said having Wi-Fi capability was the expectation and that Wi-Fi worked well within the facilities and new print management system. No major changes were recommended to the policy other than updating to the former usage of "Library." Chair Watkins looked at redlined Page 58, capitalized "Library" a couple of times and then added reference to the fact it was looked at on January 17, 2023, with very minimal changes. He called for Trustee and public comment, heard none, so he received and filed the report and then called for a Motion to approve the policy as slightly revised and presented this evening. Trustee Glabman asked if throughout all policies that "Library" is capitalized. Chair Watkins said they've tried to use "patron" instead of "customer" and capitalized "Library" and to be consistent throughout all of the Library’s policies. Motion made by Trustee Glabman, seconded by Vice Chair Ray, and carried (4-0-0-1) to approve Rules for Acceptable Use of Wireless Internet Connections Policy. 7 Board of Library Trustees Meeting Minutes January 17, 2023 Page 4 AYES: Watkins, Glabman, Ray, Coulter NOES: ABSTENTIONS: ABSENCES: Kumra 9. NBPL eBranch, Database and Downloadable Services Staff will provide an update and review of the Library eBranch, database and downloadable services. Chair Watkins commended Adult Services Coordinator/Acting Library Services Manager Rebecca Lightfoot on her report. Adult Services Coordinator/Acting Library Services Manager Lightfoot said she discussed eBranch Database and Downloadable Services every year in January. Online resources continue to be very popular. LinkedIn Learning came back in December. The Library discontinued using Lynda.com and the terms of service were changed. She said staff decided to not require patrons to create a LinkedIn account in order to use it and felt comfortable using Lynda.com again. The Library added a California collection of newspapers through NewsBank in April, which offers access to over 500 California newspapers. The eBranch changed as of September when OverDrive no longer offered streaming video and acquired Kanopy, through which it now streams everything. eBooks and eAudiobooks checkout went down since its high in 2020 due to the pandemic. She said that in 2020, there was a 38,000 difference between checkout of eBooks and eAudiobooks, 26,000 in 2021, and 14,000 in 2022. She attributed that to (i) new vehicles no longer having CD players and people downloading audiobooks instead, (ii) reduction in new CD releases, and (iii) streaming becoming more popular. Kanopy use is strong. Downloadable magazines are offered through OverDrive and Flipster. Chair Watkins called for Trustee and public comment but heard none, so he received and filed the report. 10. Acceptance Donations Staff recommends that the BLT approve the acceptance of a donation from the Newport Beach Public Library Foundation and Harbor View Elementary. Library Services Director Hartson announced that the Library received a $5,000 check from the John and Gail Krueger Family Foundation, specifically for DVDs and Blu-rays for the Balboa Branch Library. She said they were grateful for the generous Library offerings that they have received throughout the past years. She also mentioned that Branch and Youth Services Coordinator Annika Helmuth was presented with a $350 check from Harbor View Elementary. The Trustees all congratulated Ms. Helmuth, and the staff, and stated that they were pleased. Library Services Director Hartson recommended that the Board accept these donations. Chair Watkins agreed with the recommendation to accept the Krueger Family Foundation and Harbor View Elementary School donations and then asked for any discussion. 8 Board of Library Trustees Meeting Minutes January 17, 2023 Page 5 Trustee Glabman stated she graduated from Harbor View and is proud of the students. Chair Watkins asked for questions from the public but heard none. Vice Chair Ray asked if the past $5,000 donations have always been designated for the same purposes. Library Services Director Hartson stated that the Krueger Family Foundation has been specific over the years for adding media at the Balboa Branch. She thought part of the reason for the gift related to the fact that the old Blockbuster store on the Peninsula closed its doors, and the Krueger Family Foundation wanted to step up and make sure the community still had access to media. Chair Watkins asked if thank you notes went to Krueger Family Foundation or Harbor View Elementary. Library Services Director Hartson said the Library took care of thank you notes before the end of the year. Branch and Youth Services Coordinator Annika Helmuth said thank you notes were sent out the day of the school’s visit, December 17, 2022. Chair Watkins heard no other comments and called for a Motion to accept the Krueger Family Foundation and Harbor View Elementary donations. Motion made by Vice Chair Ray, seconded by Trustee Glabman, and carried (4-0-0-1) to approve Acceptance of Donations. AYES: Watkins, Ray, Glabman, Coulter NOES: ABSTENTIONS: ABSENCES: Kumra 11. Lecture Hall Update Trustee Ray will report on activities related to the Library Lecture Hall Project. Vice Chair Ray said bids are going out on Thursday, January 19 and will be opened on February 23. Vice Chair Ray asked Library Foundation CEO Jerry Kappel if there is anything else pertinent. Mr. Kappel said no, not at the moment. Chair Watkins asked if donations are still occurring. Mr. Kappel mentioned there was a number of significant donations in December 2022 of people giving year-end contributions. Chair Watkins said there was a fundraiser for audio visual technology coming up on Saturday, January 28 and asked about the number of tickets sold. 9 Board of Library Trustees Meeting Minutes January 17, 2023 Page 6 Mr. Kappel said they had 100 tickets sold currently. Chair Watkins mentioned that the venue holds 187 people. Mr. Kappel anticipated that it would be very close to that amount, getting maybe 10 tickets sold per day now. Chair Watkins mentioned the ticket price was pricy but was for a good cause. Mr. Kappel said $135 of the ticket cost is tax-deductible. Chair Watkins said if any trustees could attend, they should go. Mr. Greg MacGillivray is a good man and he will regale us. He asked if there was a film that went along with the fundraiser or if the book was given as part of the $200. Mr. Kappel said he had clips from the film and added that he tried to have a copy of the book included with the ticket price, but it will not be. Mr. MacGillivray would be signing books and have them available after the lecture. He mentioned that dinner will be provided and that members of the band Honk will be performing at the event. He said Honk wrote the music for Five Summer Stories, which was performed by the Beach Boys and that Honk composed music for about 25 of Mr. MacGillivray's IMAX films. Chair Watkins called for Trustee and public comment but heard none, so he received and filed the report. 12. Balboa Branch Replacement Update Trustee Ray will report on activities related to the Balboa Branch Replacement project. Vice Chair Ray asked for Library Services Director Hartson to give the report because Vice Chair Ray and Trustee Glabman are on an ad hoc subcommittee, which has not yet met. Library Services Director Hartson mentioned that at the January 10 City Council meeting, Council approved an agreement with COAR Design Group for the design services of the Library and fire station replacement project. The City will be developing timelines for meetings with the various stakeholders, including the Board and public community forums. The facility is scheduled to be constructed in 2025. Chair Watkins asked Library Services Director Hartson that if she hears of any opportunity for Trustee Glabman or Vice Chair Ray to give input to COAR, or anyone related to the design of the new facility, to please let them know. Library Services Director Hartson agreed. Chair Watkins said there were issues about the Historical Society’s display at the center of the facility in Balboa and that the Board of Library Trustees was concerned and interested in whether the current display was to be continued, adjusted, or moved. 10 Board of Library Trustees Meeting Minutes January 17, 2023 Page 7 Chair Watkins pointed out Mr. Jim Mosher, Newport Beach resident, had a good comment at the January 10 City Council Planning Session that PBK was within five points of COAR, and they apparently designed the Corona del Mar facility. He said since PBK was familiar with the staff, the people and the City, maybe PBK should have been given special consideration for the Balboa project. Chair Watkins called for Trustee and public comment on the Balboa Branch replacement. Ms. Rhonda Watkins, Newport Beach resident, asked if there was any discussion about trees around there. Vice Chair Ray said it had been discussed a lot. Library Services Director Hartson said that had not been a discussion that staff has addressed at this point in time, but it likely will be with the construction and the design. Ms. Watkins said she was just thinking about parking in the park primarily. Chair Watkins said he cannot imagine those trees will survive if it is a 10,000 square foot facility. Chair Watkins said we have asked Library Services Director Hartson to be sure that both Trustee Glabman and Vice Chair Ray are involved in the early discussions. Vice Chair Ray said people are very interested in the Library and it is very important to them, so it is important that we listen to the community. Chair Watkins called for any other comments from the Board or the public. Mr. Jim Mosher, Newport Beach resident, thanked Chair Watkins for acknowledging his comment at the Council meeting. He said since there was this near tie between the architect who was selected over the one that had experience designing the CdM Library/Fire Station. It would be good to know what considerations were involved in choosing COAR over PBK. He said that the contract with COAR was unanimously approved by the City Council on the Consent Calendar. He mentioned that Councilmember Robyn Grant, who was on the BLT and served as Chair in the past, expressed concern and he said it was very much the responsibility of the BLT to make sure that outreach happens. He received a phone call from a Balboa Peninsula resident who asked if the design would have sustainable features, like solar panels, generators, and so forth. He thought that was the type of public input that is needed. Library Services Director Hartson said that it was the Public Works' RFP that went out. The Library was not part of the selection panel for the RFP. Chair Watkins said we made it clear that these Trustee Glabman and Vice Chair Ray are to be involved in the design and he offered to call Public Works Director Dave Webb, or someone at Public Works. 11 Board of Library Trustees Meeting Minutes January 17, 2023 Page 8 Library Services Director Hartson said this is a Public Works project but the Library will work in conjunction with PW under Dave Webb. Vice Chair Ray said she would also like to have public input. Chair Watkins agreed but that is really starts with the BLT. Library Services Director Hartson said that part of the contract is that when they do have meetings, there will be BLT input, starting small and growing. She said having BLT leadership first rather than going out to the public was a smarter move on a project like this. Chair Watkins agreed and thought the Professional Services Agreement included a provision that the public would definitely be involved. He said he would read it tonight and would speak to Mr. Webb in the near future. Chair Watkins asked for any more public comments and heard none. 13. Library Services Report of Library issues regarding services, patrons and staff. Library Services Director Hartson presented a year in review. She said staff maintained an even keel through all the major transitions. The Library got back to normal pre-pandemic services. At its height, the Library had 19 unfilled positions, but staff kept the day-to-day operations running. The Library worked with human resources and filled 22 positions. Highlights from 2022 included: • Earned 4-star status. • Returned to pre-pandemic programming. • Indoor storytimes and in-person programming resumed. • Attendees are back. • Upgrades to Media and Sound labs. • eBranch additions, new software. • Worked closely with IT to improve computer reservations and public printing, wireless printing, and a new feature of sending a print job from home and pay for and pick it up in-library. • A couple of new collections added, including California State Park passes and an addition of 4K Blu-rays. Library Services Director Hartson said there are a number of things listed in the wheelhouse list for this upcoming month before next Board of Library Trustees meeting. • January 28 – Library Foundation benefit. • January 28 - City Council will hold their planning session for 2023. • February 9 - All-Staff meeting. All locations will open at 10 a.m. to allow staff to meet as one team. 12 Board of Library Trustees Meeting Minutes January 17, 2023 Page 9 • February 23 – Library Foundation is hosting a Library Live program with Omar El-Akkad at 7 p.m. • February sees the start of the Witte Lecture series. Chair Watkins mentioned Mr. Mosher’s inquiry about Zip Books. Library Services Director Hartson said, in response to public comment, that the Orange County Public Library offered a program called Zip Books. With Zip Books, a patron requests a title that the Library purchased, Amazon directly ships it to the patron, the patron brings it back to the Library, since the Library purchased it. Staff evaluate whether that will go into their collection or be disposed of some other way. The Library has a robust system for suggested titles on the website and are fulfilling those patron requests. There is no in-house staffing that a larger library system has with cataloging and processing. She thanked Mr. Mosher for the plug on the Zip Books, but that those needs are being met by other avenues. Chair Watkins, referring back to the Balboa Branch replacement, read aloud from the scope of services for the COAR group, and then said contractually that COAR are obligated to work together with the BLT. Library Services Director Hartson said she will inquire as to that. Chair Watkins said he would mention this to Dave Webb and will share what was learned. Chair Watkins mentioned that the Omar El-Akkad February 23 Library Live ticket sales are very low with only around 48 sold. Foundation CEO Jerry Kappel said that the Meyers Foundation Grant required the Foundation to reach out to the community and provide complimentary tickets. He reached out to Syrian Catholic churches and councils that deal with immigration issues in Orange County and offered some complimentary tickets to them. He called for Trustee and public comment on Library Services Director Hartson's report. Mr. Jim Mosher, Newport Beach resident, wanted to clarify the comment about the contract with the architect. He stated concern, which he believed Councilmember Grant was expressing the abstract in the staff report, said the architect was being contracted to conduct the public outreach. He stated that as Chair Watkins read, they are obligated to support any outreach that the City does, but they themselves are not the ones that are conducting the outreach. He said that there is no obligation as to how many meetings to participate in, how many to provide material for, so that was the lack of specificity Councilmember Grant was concerned about. The architect will be supporting the public outreach with drawings, simulations, and so forth, but it is unclear who will be conducting it and how rigorous it will be. He also asked about the Library Services Manager position, an executive position between the director and coordinators and said that went into limbo when Natalie Basmaciyan became the City’s homeless coordinator. He asked if that's still a budgeted position and if the position was still in the model of rotating among the coordinators or would that be coming back as a full-time, dedicated position. He asked if it currently budgeted but not permanently filled. 13 Board of Library Trustees Meeting Minutes January 17, 2023 Page 10 Library Services Director Hartson said staff is currently working with the City Manager's Office to fill that role as a permanent position again. She stated that Rebecca Lightfoot is acting in that role in the time being, but we are working with the City Manager's Office and Human Resources currently to move forward on that. She stated that she's been in discussions with the City Manager's Office in terms of moving forward on filling that position and does not want to speak because she does not know the exact answer on that. Chair Watkins asked if Library Services Director Hartson could find out and let him know the answer and then it would be shared with Mr. Mosher if it's public. Library Services Director Hartson agreed. Chair Watkins called for comments on Library Services Director Hartson's report but heard none. B. Monthly Reports 14. Library Foundation Liaison Reports A. Library Foundation Board – Report on the most recently attended meeting. Vice Chair Ray said that was covered earlier when the Lecture Hall was discussed. She asked Mr. Kappel if there's something else that should be mentioned. Mr. Kappel said the only thing is the Foundation is actively seeking new board members. Chair Watkins called for Trustee and public comments but heard none, so he received and filed the report. B. Library Live Lectures Committee – Report on the most recently attended meeting. Chair Watkins said he would give a quick report in Trustee Kumra's absence. The February 23 Library Live presentation by Mr. El-Akkad had only sold 48 tickets they are reaching out to others to try to get more sold. 187 is the capacity. Min Jin Lee is on April 20 at 7 p.m. and 115 tickets had sold. C. Witte Lectures Committee – Report on the most recently attended meeting. Chair Watkins reported that Anne Applebaum sold 138 tickets for February 10 and 141 tickets for February 11. Dr. Arthur Caplan sold 87 tickets for March 3 and 94 tickets for March 4. Cristina Mittermeir sold 93 tickets for March 31 and 98 tickets for April 1. Dr. Jill Lepore sold 106 tickets for April 28 and 112 tickets for the 29. We are at 100 tickets with Mr. Greg MacGillivray on January 28. Chair Watkins received and filed the Library Live and Witte Lectures reports. 14 Board of Library Trustees Meeting Minutes January 17, 2023 Page 11 15. Friends of the Library Liaison Report Trustee update on the most recently attended Friends of the Library Board meeting. Secretary Coulter reported that the December sales were $15,010, plus the online Amazon sales brought it up to $16,275. Donations were $11,175 and membership was 135. This total in December was $27,586, which is very, very nice and the best he had ever seen. He reported that that compares to only $13,000 in 2021. He said one person gave $10,000 and that they would not be announcing any name that he was aware of. He said the staff was hoping to get 600 boxes for the sale in here January 14 and 15 and they exceeded that number of boxes. He mentioned that in the month of December, if $5 was spent, then a $1 certificate could be used towards anything in January. At the end of January, the certificates cannot be used. He said the book sale was great on January 13 and 14. The total sales were $2,876. The bookstore sold $1,886 that weekend, for a combined total of $4,762. Trustee Glabman asked Secretary Coulter if the Friends of the Library notifies people when their membership is expiring. Secretary Coulter said he would find out the answer and report it back. Chair Watkins reminded the Board that for $200 one can become a lifetime member. Chair Watkins called for comments from the Board for Library Live, Witte Lectures or Friends of the Library. Ms. Rhonda Watkins, Newport Beach resident, asked if Witte Lectures offered a discount when you buy the whole series. Mr. Kappel said yes, it was started this year for the first time with a season pass. Trustee Glabman asked about what kind of marketing is done and said it would be embarrassing to not fill the auditorium. Mr. Kappel said it's very hard to do media because there's no real media headquartered in Orange County except for a couple of small radio stations and that to purchase on any of the major media stations in Los Angeles is something that the Library cannot really do. Trustee Glabman said she was thinking more Instagram, Facebook, friends telling friends. Mr. Kappel said we do Instagram and Facebook, all of that. We've expanded that in the last six months. Mr. Kappel said the only thing they are not on is TikTok or Twitter. We have canceled Twitter because of the controversies surrounding the platform. We do all the local newspapers. We have press releases that go out on almost a weekly basis now. He marketed in this community since 2006, and it is an issue because the Los Angeles Times no longer has an office in Orange County. The Orange County Register has some impact, but their reach is about 50% of the Los Angeles Times, even in Orange County. He said a couple of years ago they did billboards, but no one does billboards anymore. 15 Board of Library Trustees Meeting Minutes January 17, 2023 Page 12 Trustee Glabman asked if there was some way to eblast to all the Library cardholders. Mr. Kappel stated that their e-mail blast goes to 16,000 people, and if it is something coming up, like Medicine in Our Backyard or Financial Literacy, which are free, Marketing Specialist Maria Nicklin can also do that to the library, because they're absolutely free. Chair Watkins said that as Witte Hall has started, the Library will need to be focused on that aggressively. Trustee Glabman asked about the budget for the speakers to get more high-profile speakers. Mr. Kappel said no, that it was in terms of the budget for marketing. He said most speakers make their money when they speak, not on the sale of books. Speaking prices over the last three years have almost doubled. Ms. Rhonda Watkins, Newport Beach resident, asked if it would be possible to reach out to UCI to see if there's any people in their graduating School of Business that are in marketing that might want to do internships for a reduced rate? Mr. Kappel said they already did that. Chair Watkins called for further questions, but heard none, and he received and filed the Library Live, Witte Lectures, and Friends reports. 16. Literacy Services Liaison Report Trustee update on the most recently attended Literacy Services Advisory Board meeting. Trustee Glabman said the January 10 Project Adult Literacy meeting started with the Treasurer's Report. The income for November/December was $26,272. The expenses were $22,693. The balance total in all the accounts was $476,717. PAL was $14,351 under budget for the FY. Donations were received from the David William's Upham Foundation for $10,000, and the funds of $43,000 were received from the California Library Literacy Services, which is an annual gift. Programing, currently there are 61 active tutors, 12 waiting, 92 active learners, 14 waiting. On January 18 there will be a New Learner Orientation. January 25 is tutor training. There was much discussion on the process for tutors and learners and the assessment process for learners and is a work in progress. The classes being offered are Idioms in Everyday Life, Media Literacy, Morning and Evening Book Club, Speaking with Others, Exploring California, Conversation Circles, and American Sitcoms. There was a proposed seminar for online job skills. Trustee Glabman asked if she should only include new classes in future reports. She said she wasn't sure if everyone wants to hear them over and over or if you just want new ones. Trustee Glabman said the California Library Services ESL program was brought to the PAL Advisory Board. It was talked about incorporating it into PAL. It will be discussed at their Board Retreat on February 4 to see if it is a fit for the program. Funding would be provided by the California Literacy Services ESL. There is a difference in what is provided to learners and ESL because the English skills of people applying for ESL are not up to 16 Board of Library Trustees Meeting Minutes January 17, 2023 Page 13 par with the programs that we offer. That's something that they will consider. It would be funded by CLLS, but it may not be a fit with the programming that we have. There are open board positions. They are looking to recruit specific skillsets. She said it's a hard working, bright, articulate, thoughtful, and thought-provoking group with great heart. Chair Watkins called for comments from the Board on Project Adult Literacy. Chair Watkins said he was a little concerned that PAL was starting to focus on issues outside its core purpose, which is literacy. PAL should not consider new programs before PAL can sustain the solid, successful programs that have been award-winning for a long period of time. Trustee Glabman said it seemed like it was a concern to the PAL members, as well. Chair Watkins called for comments from the Board of Project Adult Literacy or members of the public, heard none, and received and filed the report. VII. PUBLIC COMMENTS ON NON-AGENDA ITEMS Trustee Glabman asked Administrative Support Specialist Francine Jacome if the printout of policies should be taken from the packet and put it into their BLT binders. Ms. Jacome said she would always send out the new updated policies via e-mail the day after the meeting and would also provide a hard copy if requested. She said there is no need to remove the updated policies from the packet. Chair Watkins said his view for Trustee Glabman on continued Project Adult Literacy classes is for PAL to continue to keep the BLT posted on their activities. VIII. BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Vice Chair Ray asked about how the passport business going. Library Services Director Hartson said passport business is doing very well. People are traveling again. Passport appointments are continuously booked out about two weeks. People are starting to gear up for spring break, and then there will be a summer push, as well. It has been nonstop. Vice Chair Ray asked if it is publicized so the high schoolers or people in the community are aware that they can get their passport here. Library Services Director Hartson said with the business and the staffing hours offered, the passport office does not need additional publicity. She said she believed firmly that it's word of mouth. She said they get a lot of repeat patrons who have passports that are expiring. 17 Board of Library Trustees Meeting Minutes January 17, 2023 Page 14 Chair Watkins said that is an important aspect of the services that are offered by the Library office. Chair Watkins asked if there were more announcements other than that and heard none. Chair Watkins said the next meeting will be on Tuesday, February 21 at the Central Library, which is the day after President's Day. It's a Tuesday instead of a Monday. IX. ADJOURNMENT – 6:05 P.M. 18 JANUARY 2023Comment #Date ReceivedSource of CommentStaff MemberStaff Member TitleDate Responded to Patron 101/03/2023EmailAndy KachaturianCirc. & Tech. Processing Coordinator01/04/2023201/05/2023EmailAndy KachaturianCirc. & Tech. Processing Coordinator01/05/2023301/12/2023EmailRebecca LightfootLibrary Services Manager, Acting01/12/2023401/14/2023EmailAndy KachaturianCirc. & Tech. Processing Coordinator01/17/2023NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTSCommentResponseAre there any Card/Board Games in your schedules allowing others to join in? I’m looking for Pinochle, Bridge, Poker card games in particular. Also interested in Chess. Thank you for reaching out to us about games at the Library. Unfortunately we don’t offer anything like that at this time. You might try contacting the Oasis Senior Center. They might have some informal groups that meet and play games. https://www.newportbeachca.gov/government/departments/recreation-senior-services/senior-services-oasis-senior-center. I hope that helps! Please let me know if you have any other questions.How do I renew online? Thanks in advance. You can log into your account through our catalog to renew materials. Here is a link: https://nb.ent.sirsi.net/client/en_US/default#. We also have an app that you can download on a mobile device that allows you to search the catalog, manage your account, and more. Just search your app store for “NBPL.” Additionally, we do have an automated renewal system. If there are no holds on an item checked out to you, it will renew 4 times on the day it would be due. If you have opted into email notices, you will receive an email letting you know the results. Obviously, you can always visit the library or give us a call as well. Our renewal phone number is 949-717-3837. Hope this helps and please let us know if you have any questions.May I return Orange County Public library books I have checked out at the Newport Beach library, the main library? I really like your library and plan to use it the most. Thank you. That is great to hear that you are enjoying the library. While we do partner with surrounding libraries to get materials returned to other systems to us, it can take several weeks for that process to play out and you would likely be fined in the process by the other library. We would recommend not doing so for that reason. We do not have a way to track these items since they are not part of our collection and cannot identify the borrower to alert them. We do have four branches to borrow from and 3 additional drop off locations throughout Newport Beach. You can find them listed here: https://www.newportbeachlibrary.org/ about/hours-and-locations. Thank you for checking with us.I am an elementary school teacher. I was wondering if your library had any outdated magazines you might be able to donate for a project I am planning with my students. Please let me know.No, I am sorry we do not have any outdated magazines we are able to donate as we are required to follow City procedure to withdraw materials. In case it may help, the Library does have some online resources that you may find helpful that just require a library card to utilize, located here: https://www.newportbeach library.org/children/databases-for-kids. In particular, National Geographic Kids, World Book, and Britannica may offer you some materials to view online or print from home. I hope this helps! Thank you.19 JANUARY 2023Comment #Date ReceivedSource of CommentStaff MemberStaff Member TitleDate Responded to Patron NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTSCommentResponse501/16/2023EmailRebecca LightfootLibrary Services Manager, Acting01/17/2023601/19/2023EmailRebecca LightfootLibrary Services Manager, Acting01/20/2023701/22/2023EmailRebecca LightfootLibrary Services Manager, Acting01/23/2023801/23/2023EmailMelissa HartsonLibrary Services Director01/24/2023901/25/2023In-PersonAllison SarnowskiAdministrative Support Technician01/25/2023Please share my words with Melissa Hartson. Not everyone holds his or her head up high when helping someone, but Jeremy was so helpful and kind in the way he provided guidance. So often people comment about things only when they have complaints. I want to make sure you know that I appreciate the good things like what happened here today with Jeremy. Thank you so much for taking the time to share your positive feelings with us. We are so glad Jeremy served you well. I will pass on your feedback to the Library Services Director as you requested.I am from the Dayle McIntosh Center, a non-profit organization and OC IHSS Public Authority. I’m reaching out to see if you could share our flyers that we are using for recruiting the IHSS caregivers and DMC's services, and that would be helpful. If you know of any resource/job fair events, please let me know and I would love to participate. Thank you and have a great day! The Mission of the Dayle McIntosh Center is Access and Independence By, and For, People with Disabilities.We have guidelines we must follow for items being displayed in the library. You can find the policy here on the website: https://www.newportbeachlibrary.org/about/ using-the-library/library-policies/display-and-distribution-of-materials. If your flyers meet the criteria, please feel free to drop some off or mail them in. Thank you.The Library does not have any archives of Rex Brandt’s instructional videos. We do have a number of books authored by Rex Brandt in our collection, some include watercolor techniques. You might also consider contacting the Laguna College of Art & Design (LCAD). The LCAD Library acquired the Rex Brandt archives in 2011. Thank you for your inquiry and I wish you the best in your ongoing research.Is it possible to place a request for an interlibrary loan via the app? No, unfortunately, since there is a cost of $5 for each Interlibrary Loan the request can not be done via the app. You may visit any one of our four locations in person to put in the request, or just email me and I can put it through for you and add the $5 to your account, which you can then pay online or in person when you pick up the book. Thank you.I'm a Palm Springs-based researcher and currently I am assisting in some research on the California watercolor artist Rex Brandt. In particular, I am very interested in a series of education videos that he created during his lifetime, of which apparently 6 were made. The only video that I can find online (or any record of, for that matter) is one posted on the NBPL's YouTube channel, which notes that it contains a small collection of Brandt's work. I am curious if the NBPL might have any more of Brandt's videos in their archives, and if so, I am curious to see what steps I can take to view them. Thank you for your time.I'd like to reserve the audio recording room for tomorrow, Tuesday 1/17/23, for a few hours please.The Sound Lab is unfortunately completely booked for today. You can make a reservation ahead of time online here on our website: https://www.newportbeach library.org/services/media-lab/media-lab-reservations. Or you can call us at the Reference desk at 949-717-3860 and we can assist you with your request. Thank you.20 JANUARY 2023Comment #Date ReceivedSource of CommentStaff MemberStaff Member TitleDate Responded to Patron NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTSCommentResponse1001/26/2023EmailRebecca LightfootLibrary Services Manager, Acting01/26/20231101/27/2023EmailAndy KachaturianCirc. & Tech. Processing Coordinator01/27/20231201/30/2023EmailRebecca LightfootLibrary Services Manager, Acting01/31/2023I'd like to apply for a library membership. However, I currently live in Irvine, CA. Am I able to rent books using my Irvine library card? Also, I tried connecting my laptop to the wifi the other day and it said not connected. Do I need to use the NBPL laptop connection? If so, what is the password for that? Thank you.While we are not part of the same Orange County system as your Irvine library, all California residents may apply for a library card with us. Please just be sure to bring valid photo ID and proof of address. There is a short application form that you can fill out at any of our four branches and you will receive your library card at that time. We have free WiFi at each location. Just connect to the network “Newport Beach Public Library” - there is no login or password required. Thank you for writing in—please let us know if you need any additional information.I am a student at UC Irvine. I'm doing a study on library circulation and language offerings at libraries, specifically on the number of Spanish-language books offered to patrons of the library, those books' circulation frequency, and about the specifics of those Spanish-language books (e.g., are the authors from Mexico, Guatemala, Colombia, Spain). Is that data available to the public? I have looked through the annual reports made public online, but there aren't too many specifics in those reports. If that data isn't public, is secondary or tertiary data available that would help paint the picture? Thank you very much for your time and any help you can provide. We don’t carry books in Spanish in print for adult. We have children’s materials in Spanish, as well as eBooks through OverDrive. We are required to submit a report to the California State Library annually, which you can find on their website: https://www.library.ca.gov/services/to-libraries/statistics/. According to our statistics, non-English material circulated 15,872 times. This includes Children’s Spanish language materials as well as foreign language DVDs. Thank you.I am reaching out to see if you have private rooms with white boards that my team and I could use once a week during the day for 2 hours? We do have study rooms available for checkout at the Central library, but none are equipped with a whiteboard. They are first come, first served. Same day, in person reservations can be made, we do not book them in advance. The rooms check out for two hours at a time with a valid library card. You can find out more about our study rooms by visiting our website: https://www.newportbeachlibrary.org/services/ study-meeting-rooms. Thank you.21 NEWPORT BEACH PUBLIC LIBRARY To: Board of Library Trustees From: Melissa Hartson, Library Services Director Re: Report of Library Activities – February 21, 2022 Meeting ________________________________________________ _________________ _ MELISSA HARTSON, LIBRARY SERVICES DIRECTOR City Council Planning Session I attended the annual City Council Planning Session on Saturday, January 28. During this special meeting, City staff provided the City Council with updates regarding the City’s fiscal picture and forthcoming budget development. Updates on addressing homelessness, John Wayne Airport, the General Plan Update, and the City’s Legislative Platform were also presented. In addition, Public Works staff discussed the upcoming capital improvement program and provided an update on select projects currently underway. The Library’s two capital improvement projects were cited during the presentation. The Central Library Lecture Hall—Witte Hall—project, is currently out to bid for construction. Submitted bids will be reviewed, and it will be decided whether to accept and award a contract or to reject the bids. The Balboa Library and Fire Station #1 Replacement design process is starting this year. The preliminary project scope includes a library, fire station, equipment bay, and park space. Construction is slated to begin in 2025. Personnel I am pleased to report that the Library has opened the recruitment for the vacant Library Services Manager position. Since the fall of 2019, this position has been filled by the Library Coordinators in an acting capacity. I look forward to completing the Library’s administrative team when this position is filled. Currently, the Library’s Literacy Program is without a Coordinator and a Department Assistant. The Library is working with the Literacy Advisory Board, the previous Coordinator, and volunteers to fill the gap during this transition period. Initial discussions with Human Resources regarding these recruitments have occurred. Definitive timelines for filling these vacancies have not yet been determined. WHEELHOUSE LIST FOR LIBRARY TRUSTEES •Library Live: Omar El Akkad Thursday, February 23, 7 p.m. Friends Meeting Room, Central Library •Board of Library Trustees Meeting Tuesday, March 20, 5 p.m. Balboa Library •Medicine in Our Backyard: Dawn M. Lombardo, DO Monday, February 27, 7 p.m. Friends Meeting Room, Central Library •Happy Hour with Gregg Hurwitz Project Adult Literacy Fundraiser Saturday, March 25, 5 p.m. Friends Meeting Room, Central Library •Witte Lecture: Arthur Caplan Friday, March 3, 7 p.m. Saturday, March 4, 2 p.m. Friends Meeting Room, Central Library 22 ANNIKA HELMUTH, BRANCH AND YOUTH SERVICES COORDINATOR Branches Monthly afterschool programs remain well-liked at the branches. Corona del Mar’s monthly programs, Sensory Play and Drop-in Crafts, had a total of 119 participants combined. Balboa’s BARK Read to a Dog program allowed kids to practice reading aloud to Ripley the Sheepadoodle. And at Mariners, Crafty Birds, a craft program held in the children’s room, was a success with all prepared crafts distributed. Collection maintenance was performed at all locations this month. Corona del Mar rotated their monthly displays to highlight Historical Fiction and Bedtime Stories. At Balboa, adult Books on CD were inventoried and weeded. And at Mariners, the School Young Adult section was moved to fill gaps left by the removal of school reference and textbooks that are no longer held in the collection. The move provides greater access to the expanding Juvenile Graphic Novel collection. Staff also updated the Teen collection at Mariners by highlighting New Teen Fiction. Both Mariners and Balboa saw a reappearance of leaks following heavy rains during the month. Due to the swift efforts of staff, there was no damaged to materials, and Public Works similarly worked quickly to make repairs accordingly. Also at Mariners, automated window shades in the children’s department were repaired and are now fully operational. In personnel news, Mariners Page Shayla Serrato left to pursue a position outside of the City. Page Meera Dubey joined Mariners this month as her replacement. Recruitment is still ongoing for another Page. Youth Services Storytimes returned with a fervor at all locations following a two-week break with attendance for the month totaling over 2,240 participants. Notably, an impressive 196 participants attended Central’s Toddler Storytime during the first week of January. In addition to storytimes, Central’s monthly drop-in crafts and LEGO programs continue to gain a following. To close out the chilly month, STEM: Snow-tastic Launchers invited participants to explore Force and Motion by creating their own snowman pom-pom launchers. This hands-on project was a fun way for participants to see how changes in their design and launching technique affected their ability to aim pom-poms accurately. A total of 38 participants enjoyed the program. On January 17, the Children’s Services SLS committee hosted a Performer’s Showcase which provides libraries the opportunity to see a variety of performers in a single day. This is a necessary service for the planning and implementation of high-quality Children’s programs such as Summer Reading Programs, school-year programs, and special events throughout the year. Children’s Librarian Christine Lefter and Corona del Mar Branch Librarian Nadia Dallstream attended the all-day showcase, had the opportunity to visit and talk to performers, and were able to book some exciting new talent for the upcoming Summer Reading Program. The Young Adult Advisory Committee had their monthly meeting on January 10. Fifteen teens enjoyed connecting with each other while playing a few games and then took part in a library-themed paint night. ANDREW KACHATURIAN, CIRCULATION AND TECHNICAL PROCESSING COORDINATOR Staffing Part-time Library Clerk Breana Davenport was promoted to part-time Library Assistant. Her vacancy will be filled by Library Page Meldiana Karabeg. The Library is also recruiting for five Library Page positions. Passport Services Passport Acceptance Agents completed their yearly recertification, and all required paperwork was submitted to the U.S. Department of State. 23 REBECCA LIGHTFOOT, ADULT SERVICES COORDINATOR Personnel Part-time Library Clerk Breanna Davenport was promoted to part-time Library Assistant and began her assignment at Central on January 17. Librarian I Lisa Weber joined the team on January 30. Programming The Sunday Musicale on January 22 featured Duo Apollon, a voice and guitar duo. There were 172 patrons in attendance, and the performers received a standing ovation. 24 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2022 2022 2022 2022 2022 2022 2023 2023 2023 2023 2023 2023 Tracked by #searches A to Z Databases 1244 1237 1194 695 287 741 894 6292 Ancestry 399 804 390 190 161 171 307 2422 AskART 19 15 52 14 118 16 41 275 Brainfuse JobNow/VetNow 23 32 116 38 14 175 68 466 Britannica School Edition 110 1 336 272 343 378 350 1790 Gale Archives Unbound 2628 5694 4381 876 8325 5925 6726 34555 Gale Directory Library 7 3 8 6 21 7 4 56 Gale in Context: Biography 23 11 3 66 45 107 107 362 Gale in Context: Elementary 0 0 14 60 43 5 6 128 Gale in Context: Opposing View 3 12 22 22 345 22 24 450 Gale Literature Resource Center 71 17 33 3 30 8 59 221 Gale Virtual Reference Library 14 48 61 59 853 57 19 1111 HeritageQuest 763 396 254 181 7 144 77 1822 Legal Information Ref Center 44 30 62 31 19 16 34 236 National Geographic 72 10 17 10 48 19 20 196 National Geographic Kids 44 40 11 17 51 32 27 222 NewsBank 1155 1027 1032 1420 1051 913 1095 7693 NoveList Plus 36 47 40 73 48 28 44 316 NoveList K-8 Plus 44 31 28 45 73 7 37 265 ProQuest 2152 3766 4596 2479 2462 2366 5094 22915 Proquest eLibrary 9 0 45 6 3 3 7 73 Reference Solutions Business 903 333 240 371 265 376 614 3102 Reference Solutions Residential 27 35 31 45 29 16 16 199 SIRS Discoverer 55 125 188 162 335 235 357 1457 SIRS Issues Researcher 639 1006 1691 814 1519 1541 1577 8787 World Book Online 26 1 16 32 69 70 106 320 Tracked by #page views Artist Works 7 6 6 1 1 6 4 31 Consumer Reports 2515 2033 1710 2080 2507 2313 2554 15712 CultureGrams 32 65 8 323 307 37 111 883 Morningstar 255 5349 4381 4098 4108 1746 4376 24313 RealQuest 124 59 45 118 30 15 9 400 Tumblebooks 19 16 52 14 41 43 107 292 Value Line 17052 15831 17229 19407 21663 17207 108389 Tracked by courses Udemy 1600 1550 1224 2013 3073 2669 2772 14901 Tracked by Hours Used ABC Mouse 15.33 17.25 14.18 22.27 4.75 2.7 22.58 99.06 Rosetta Stone 31.76 35.41 45.11 43.55 56.42 48.2 111.28 371.73 Notes: Database FY Comparisons YTD 22/23 Proquest Articles Retrieved 2022-2023 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun AVG. Business Databases 831 2438 1125 3379 980 948 1577 1611 Newspapers--Current 925 926 1022 1109 907 967 1539 1056 Newspapers--Historical 3937 3036 3076 3560 2743 1931 2822 3015 Magazines 15 15 32 22 19 40 38 26 18433 25 NBPL Website Usage 2022-23 Metric Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Total Users 35112 38912 38539 39570 31210 35495 42030 37267 260868 New Users 30367 34389 34385 35105 27267 31447 37792 32965 230752 Sessions 67043 71011 68950 69570 57772 61370 75490 67315 471206 Pageviews 235396 246933 231365 230585 200686 199477 244887 227047 1589329 Sessions Per User 2 2 2 2 2 2 2 2 -- Pages Per Session 4 3 3 3 3 3 3 3 -- Avg. Session Dur. (min)3 3 3 3 3 3 3 3 -- Bounce Rate (%)52 55 56 55 52 56 55 55 -- Today's Business Solutions Wireless (TBS): Total Data Transferred (GB) 2022-23 Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Balboa 160 310 169 161 105 155 158 174 1217 CdM 154 186 165 134 160 115 89 143 1003 Mariners 1050 1230 1100 914 884 1130 1210 1074 7518 Central 8250 10240 10150 8990 7590 7510 8460 8741 61190 Total 9614 11966 11584 10198 8739 8910 9917 10133 70928 Today's Business Solutions Wireless (TBS): Total Unique Patrons 2022-23 Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Balboa 425 396 349 328 272 329 313 345 2412 CdM 288 305 307 324 286 338 277 304 2125 Mariners 1028 1184 1337 1279 1178 1193 1178 1197 8377 Central 6605 7207 8221 7690 6991 7173 7424 7330 51311 Total 8346 9092 10214 9621 8727 9033 9192 9175 64225 Today's Business Solutions Wireless (TBS): Average Number of Patrons Per Day 2022-23 Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Balboa 33 36 36 34 31 33 33 34 236 CdM 18 19 21 22 18 19 19 19 136 Mariners 80 89 113 107 95 98 99 97 681 Central 449 517 597 553 482 478 502 511 3578 Total 580 661 767 716 626 628 653 662 4631 Today's Business Solutions Wireless (TBS): Average Usage Per Patron (MB) 2022-23 Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Balboa 385 801 497 501 394 482 516 511 3577 CdM 548 625 550 424 574 347 329 485 3396 Mariners 1040 1070 863 732 769 991 1050 930 6513 Central 1280 1460 1260 1200 1110 1070 1170 1221 8550 Total 3253 3956 3169 2856 2846 2891 3065 3148 22036 26 JAN 23 YTD 22/23 YTD 21/22 BALBOA 2,462 18,589 16,866 CdM 2,975 21,440 20,114 MARINERS 19,541 145,286 154,412 CENTRAL 55,501 394,632 414,271 eBooks 7,543 50,538 53,823 eMagazines 2,006 14,272 15,196 eAudiobooks 6,574 41,842 40,875 Streaming Films 749 5,010 5,145 TOTAL 97,351 691,609 720,702 FEB 22 88,215 MAR 22 99,849 APR 22 93,571 MAY 22 93,733 JUN 22 99,081 JUL 22 104,603 AUG 22 105,684 SEP 22 100,025 OCT 22 100,128 NOV 22 93,338 DEC 22 90,480 JAN 23 97,351 TOTAL 1,166,058 12 Month Comparison NEWPORT BEACH PUBLIC LIBRARY - JANUARY 2023 CIRCULATION BALBOA CdM MARINERS CENTRAL eBooks eMagazines eAudiobooks Streaming Films 85,000 90,000 95,000 100,000 105,000 110,000 FEB 22 MAR 22 APR 22 MAY 22 JUN 22 JUL 22 AUG 22 SEP 22 OCT 22 NOV 22 DEC 22 JAN 23 1582914 1598265 1610818 1529391 1464640 1424594 1376041 1084526 1043629 1195151 1000000 1125000 1250000 1375000 1500000 1625000 1750000 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 CIRCULATION 27 JAN 23 YTD 22/23 YTD 21/22 BALBOA 274 2,306 2,249 CdM 596 4,638 2,983 MARINERS 1,849 12,482 12,221 CENTRAL 5,858 41,579 44,720 TOTAL 8,577 61,005 62,173 12 Month Comparison FEB 22 7,787 MAR 22 9,531 APR 22 8,063 MAY 22 8,121 JUN 22 10,283 JUL 22 10,195 AUG 22 9,517 SEP 22 8,793 OCT 22 8,944 NOV 22 7,898 DEC 22 7,081 JAN 23 8,577 TOTAL 104,790 NEWPORT BEACH PUBLIC LIBRARY - JANUARY 2023 REFERENCE BALBOA CdM MARINERS CENTRAL 7,000 7,500 8,000 8,500 9,000 9,500 10,000 10,500 FEB 22 MAR 22 APR 22 MAY 22 JUN 22 JUL 22 AUG 22 SEP 22 OCT 22 NOV 22 DEC 22 JAN 23 184260 190391 168496 162510 157149 156521 163392 131445 78088 105958 70000 90000 110000 130000 150000 170000 190000 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 REFERENCE 28 JAN 23 YTD 22/23 YTD 21/22 BALBOA 2,012 14,527 13,147 CdM 2,323 16,866 19,329 MARINERS 12,414 79,674 72,309 CENTRAL 33,878 236,067 198,142 TOTAL 50,627 347,134 302,927 12 Month Comparison FEB 22 38,312 MAR 22 46,437 APR 22 41,309 MAY 22 36,206 JUN 22 46,987 JUL 22 48,481 AUG 22 50,715 SEP 22 55,489 OCT 22 52,173 NOV 22 44,903 DEC 22 44,746 JAN 23 50,627 TOTAL 556,385 NEWPORT BEACH PUBLIC LIBRARY - JANUARY 2023 PATRONS SERVED BALBOA CdM MARINERS CENTRAL 35,000 37,500 40,000 42,500 45,000 47,500 50,000 52,500 55,000 57,500 FEB 22 MAR 22 APR 22 MAY 22 JUN 22 JUL 22 AUG 22 SEP 22 OCT 22 NOV 22 DEC 22 JAN 23 1074933 1399841 1256238 1209719 1102106 1158344 935953 636072 145463 512178 100000 300000 500000 700000 900000 1100000 1300000 1500000 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 PATRONS SERVED IN LIBRARY 29 JAN 23 YTD 22/23 YTD 21/22 BALBOA 172 917 489 CdM 437 4,692 1,718 MARINERS 537 5,611 2,958 CENTRAL 3,098 33,939 28,031 TOTAL 4,244 45,159 33,196 12 Month Comparison FEB 22 2,847 MAR 22 5,065 APR 22 5,684 MAY 22 8,492 JUN 22 7,034 JUL 22 8,910 AUG 22 5,351 SEP 22 7,860 OCT 22 8,647 NOV 22 5,232 DEC 22 4,915 JAN 23 4,244 TOTAL 74,281 PROGRAM ATTENDANCE NEWPORT BEACH PUBLIC LIBRARY - JANUARY 2023 BALBOA CdM MARINERS CENTRAL 1,000 2,000 3,000 4,000 5,000 6,000 7,000 8,000 9,000 10,000 FEB 22 MAR 22 APR 22 MAY 22 JUN 22 JUL 22 AUG 22 SEP 22 OCT 22 NOV 22 DEC 22 JAN 23 51894 49977 64473 67646 69922 70430 68241 68078 52678 64397 40000 50000 60000 70000 80000 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 PROGRAM ATTENDANCE 30 LIBRARY EXPENDITURES FY 2022-23 (February 3, 2023) ACCOUNT DESCRIPTION ORIGINAL APPROP REVISED BUDGET YTD EXPENDED MONTHLY EXPENDED AVAILABLE BUDGET I SALARY & BENEFITS SALARY FULL-TIME REGULAR 2,899,704 2,987,083 1,498,836 316,682 1,488,247 SALARY PART-TIME 1,085,842 1,099,549 465,777 92,260 633,772 BENEFITS 2,099,015 2,253,784 1,227,589 220,863 1,026,195 SALARY & BENEFITS TOTAL 6,084,561 6,340,416 3,192,201 629,804 3,148,215 II MAINT & OPERATION PROFESSIONAL SERVICE*208,507 208,507 98,621 36,101 109,886 UTILITIES 309,753 309,753 226,153 39,357 83,600 PROGRAMMING 5,500 7,500 1,830 189 5,670 SUPPLIES**81,970 82,548 39,093 5,314 43,455 LIBRARY MATERIALS 669,740 689,222 447,065 78,234 242,157 FACILITIES MAINTENANCE 187,886 191,550 120,253 29,298 71,297 TRAINING AND TRAVEL 10,681 10,681 1,729 740 8,952 GENERAL OPERATING EXPENSES***24,202 25,202 15,451 4,637 9,751 PERIPHERALS & SOFTWARE 5,000 5,000 0 0 0 INTERNAL SERVICE FUNDS 1,588,120 1,588,120 1,058,747 264,687 529,373 OFFICE EQUIPMENT 2,000 2,000 0 0 2,000 MAINT & OPERATION TOTAL 3,093,359 3,120,083 2,008,940 458,557 1,106,143 LIBRARY BUDGET TOTAL 9,177,920 9,460,499 5,201,142 1,088,361 4,259,357 *PROFESSIONAL SERVICES - INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE **INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES ***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE 31 Previous Agenda Date AGENDA ITEM Scheduled Agenda Date Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Feb 22, 2022 Feb 21, 2023 Feb 22, 2022 Feb 21, 2023 Mar 21, 2022 Mar 20, 2023 Nov 15, 2021 Apr 17, 2023 Apr 18, 2022 Apr 17, 2023 Apr 18, 2022 Apr 17, 2023 May 16, 2022 May 15, 2023 May 16, 2022 May 15, 2023 Jun 20, 2022 Jun 19, 2023 Jun 20, 2022 Jun 19, 2023 Jul 18, 2022 Jul 17, 2023 Jul 18, 2022 Jul 17, 2023 Aug 15, 2022 Aug 21, 2023 Aug 15, 2022 Aug 21, 2023 Sep 19, 2022 Sep 18, 2023 Oct 17, 2022 Oct 16, 2023 Oct 17, 2022 Oct 16, 2023 Dec 19, 2022 Dec 18, 2023 Jan 17, 2023 Jan 16, 2024 LAST REVIEWED POLICY REVIEW Feb 16, 2021 NBPL 8 Display and Distribution of Materials Policy Feb 21, 2023 Mar 15, 2021 NBPL 1 Library Use Policy Mar 20, 2023 Apr 19, 2021 NBPL 13 Study Room Policy Apr 17, 2023 Jun 21, 2021 NBPL 4 Children in the Library Policy Jun 19, 2023 Aug 23, 2021 NBPL 14 Friends Meeting Room Aug 21, 2023 Nov 15, 2021 NBPL 15 Library Lecture Hall Nov 21, 2023 Dec 20, 2021 NBPL 10 Laptop/Use Borrowing Policy Dec 18, 2023 Feb 22, 2022 NBPL 3 Library Gift and Donor Policy Feb 20, 2024 Jul 18, 2022 CC I-1 Library Services Policy (Council Policy I -1) Jul 15, 2024 Aug 15, 2022 NBPL 2 Collection Development Policy Aug 19, 2024 Sep 19, 2022 NBPL 9 Expressive Use Areas Sep 16, 2024 Nov 21, 2022 NBPL 6 Media Lab Use Policy Nov 18, 2024 Nov 21, 2022 NBPL 7 Sound Lab Use Policy Nov 18, 2024 Jan 17, 2023 NBPL 12 Circulation Policy Jan 21, 2025 Jan 17, 2023 NBPL 5 Newport Beach Public Library Internet Use Policy Jan 21, 2025 Jan 17, 2023 NBPL 11 Rules for Acceptable Use of Wireless Internet Connections Jan 21, 2025 Library Material Selection Marketing Update & Social Networking Update Literacy Program Update Information Technology Update Proposed Library Closures for Winter Holidays Media Lab Update Youth Services Update Policy Review (See List Below) Review Holidays / Meeting Schedule Annual Budget - Preliminary Review Annual Budget - Approval Branch Update - CDM Branch Update - Balboa BOARD OF LIBRARY TRUSTEES MONITORING LIST Lecture Hall Update Balboa Branch Replacement Update Arts & Cultural Update Newport Beach Public Library eBranch, Database and Downloadable Services Review Adult and Reference Services Update Performance Review of Library Services Director (Closed Session) Election of Board of Library Trustees Officers/Trustee Liaisons Financial Report Comparison of Beginning Budget to End of the Year Amended Budget (Every June) Branch Update - Mariners 32 RECOMMENDATION: Staff requests that the Board of Library Trustees review Library Policy NBPL 8, Display and Distribution of Materials. DISCUSSION: The Newport Beach Public Library makes areas for the distribution and display of informational materials provided by various governmental agencies available to Library customers. The Library provides space at all locations for the display of these materials. The current policy limits the display of materials to Newport Beach Public Library programs and resources, materials from our designated support groups, City-sponsored events, and municipal, county, state, and federal government entities. Library staff manages the designated display areas at all four locations. The display spaces at each Library location serve as an effective area for government information and a useful amenity for patrons. Staff recommends no substantial changes to the policy other than a revision of “Library Trustees” to “Board of Library Trustees”. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). on, ATTACHMENT A: Display and Distribution of Materials (NBPL 8) – original ATTACHMENT B: Display and Distribution of Materials (NBPL 8) – red-lined ATTACHMENT C: Display and Distribution of Materials (NBPL 8) – revised TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director 949-717-3810, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: Display and Distribution of Materials Policy (NBPL 8) 33 1 NBPL 8 Display and Distribution of Materials The purpose of this policy is to establish standards concerning the use of the areas officially designated for the display and distribution of materials at the Newport Beach Public Central Library and, to the extent established, any similar shelves in any Library branch. The Newport Beach Public Library makes available shelves for the display and distribution of materials for Library patrons to obtain information provided by various governmental agencies. Central Library and the three branch locations each have a designated area for the display and distribution of materials in the Library. The following are the guidelines established by the Library Trustees for the use of these shelves: A.The materials to be given away must be in brochure, pamphlet, flyer, and/or business card formats, and must not exceed 8.5" x 14" in size. B.No materials provided by any non-governmental agency will be permitted on the designated shelves. Acceptable materials for dissemination on the shelves include Library information and announcements from City-designated Library support groups; City-sponsored programs and events; and materials from other governmental agencies – e.g. City, County, State, and Federal information; and information and instructional materials from schools in the Newport Beach area (“school” is defined by the California Department of Education at http://www.cde.ca.gov/ds/si/ds/dos.asp). C.All items placed on the designated shelves should be approved by the Adult Services Coordinator or their designee at Central Library and the Branch Librarians or their designee at the branch locations. The Library Services Manager should be consulted if there is doubt about the suitability of a particular item. Library staff is responsible for placing the materials on the designated shelves and removing outdated material. The provider may furnish any display holder it desires for its materials so long as the display holder is of an appropriate size, shape, and material and that there is sufficient display space for materials received. D.The Library is not responsible for the damage, theft, or loss of any materials or display holders. E.Other than materials provided by the City of Newport Beach or the Library, no materials intended to be given to or seen by the public may be placed by any person or entity in any lobby area, other shelves, desks or tables, or anywhere else in any of the Libraries. F.Library staff has the right to remove and dispose of any materials that fail to meet these standards in any way. The Library is not responsible for returning undistributed materials. Adopted – February 17, 2015 Amended - February 17, 2015 Reaffirmed - February 19, 2019 Amended - February 16, 2021 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on February 16, 2021. ATTACHMENT A 34 1 NBPL 8 Display and Distribution of Materials The purpose of this policy is to establish standards concerning the use of the areas officially designated for the display and distribution of materials at the Newport Beach Public Central Library and, to the extent established, any similar shelves in any Library branch. The Newport Beach Public Library makes available shelves for the display and distribution of materials for Library patrons to obtain information provided by various governmental agencies. Central Library and the three branch locations each have a designated area for the display and distribution of materials in the Library. The following are the guidelines established by the Board of Library Trustees for the use of these shelves: A.The materials to be given away must be in brochure, pamphlet, flyer, and/or business card formats, and must not exceed 8.5" x 14" in size. B.No materials provided by any non-governmental agency will be permitted on the designated shelves. Acceptable materials for dissemination on the shelves include Library information and announcements from City-designated Library support groups; City-sponsored programs and events; and materials from other governmental agencies – e.g. City, County, State, and Federal information; and information and instructional materials from schools in the Newport Beach area (“school” is defined by the California Department of Education at http://www.cde.ca.gov/ds/si/ds/dos.asp). C.All items placed on the designated shelves should be approved by the Adult Services Coordinator or their designee at Central Library and the Branch Librarians or their designee at the branch locations. The Library Services Manager should be consulted if there is doubt about the suitability of a particular item. Library staff is responsible for placing the materials on the designated shelves and removing outdated material. The provider may furnish any display holder it desires for its materials so long as the display holder is of an appropriate size, shape, and material and that there is sufficient display space for materials received. D.The Library is not responsible for the damage, theft, or loss of any materials or display holders. E.Other than materials provided by the City of Newport Beach or the Library, no materials intended to be given to or seen by the public may be placed by any person or entity in any lobby area, other shelves, desks or tables, or anywhere else in any of the Libraries. F.Library staff has the right to remove and dispose of any materials that fail to meet these standards in any way. The Library is not responsible for returning undistributed materials. Adopted – February 17, 2015 Amended - February 17, 2015 Reaffirmed - February 19, 2019 Amended - February 16, 2021 ReviewAmended – February 21, 2023 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on February 16, 2021February 21, 2023. ATTACHMENT B 35 1 NBPL 8 Display and Distribution of Materials The purpose of this policy is to establish standards concerning the use of the areas officially designated for the display and distribution of materials at the Newport Beach Public Central Library and, to the extent established, any similar shelves in any Library branch. The Newport Beach Public Library makes available shelves for the display and distribution of materials for Library patrons to obtain information provided by various governmental agencies. Central Library and the three branch locations each have a designated area for the display and distribution of materials in the Library. The following are the guidelines established by the Board of Library Trustees for the use of these shelves: A.The materials to be given away must be in brochure, pamphlet, flyer, and/or business card formats, and must not exceed 8.5" x 14" in size. B.No materials provided by any non-governmental agency will be permitted on the designated shelves. Acceptable materials for dissemination on the shelves include Library information and announcements from City-designated Library support groups; City-sponsored programs and events; and materials from other governmental agencies – e.g. City, County, State, and Federal information; and information and instructional materials from schools in the Newport Beach area (“school” is defined by the California Department of Education at http://www.cde.ca.gov/ds/si/ds/dos.asp). C.All items placed on the designated shelves should be approved by the Adult Services Coordinator or their designee at Central Library and the Branch Librarians or their designee at the branch locations. The Library Services Manager should be consulted if there is doubt about the suitability of a particular item. Library staff is responsible for placing the materials on the designated shelves and removing outdated material. The provider may furnish any display holder it desires for its materials so long as the display holder is of an appropriate size, shape, and material and that there is sufficient display space for materials received. D.The Library is not responsible for the damage, theft, or loss of any materials or display holders. E.Other than materials provided by the City of Newport Beach or the Library, no materials intended to be given to or seen by the public may be placed by any person or entity in any lobby area, other shelves, desks or tables, or anywhere else in any of the Libraries. F.Library staff has the right to remove and dispose of any materials that fail to meet these standards in any way. The Library is not responsible for returning undistributed materials. Adopted – February 17, 2015 Amended - February 17, 2015 Reaffirmed - February 19, 2019 Amended - February 16, 2021 Amended – February 21, 2023 ATTACHMENT C 36 2 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on February 21, 2023. 37 RECOMMENDATION: Staff requests that the Board of Library Trustees review and approve the preliminary Library operating budget for Fiscal Year 2023-24. DISCUSSION: Section 708. Board of Library Trustees. Powers and Duties. There shall be a Board of Library Trustees consisting of five members which shall have the power and duty to: (c)Consider the annual budget for library purposes during the process of its preparation and make recommendations with respect thereto to the City Council and City Manager. In accordance with the above statement, staff has prepared the proposed FY 2023-24 operating budget for the Library Services Department. The Library will meet with City Manager Grace Leung on Thursday, February 23, to review the following program enhancement requests. The Library requested additional funding of $25,000 for building maintenance and repair for the Central Library, which opened in 1994, and is heavily used by the public. It is vital that the facility remain in good working order to allow for continued service in a welcoming environment that the public uses every day. With the aging infrastructure, building components are starting to break down to the point where replacement rather than repair is necessary. The second program enhancement request the Library submitted is for building maintenance at the Mariners Library. The Library requested an additional $28,000 to perform routine maintenance and repairs to the facility. The Mariners Library opened almost 17 years ago, and there are several large projects that need to be completed for the HVAC and alarm systems. There were two requests for program enhancements for the Cultural Arts Division. The Library asked for an additional $20,000 for the Sculpture Exhibition in Civic Center Park. The Sculpture Exhibition in Civic Center Park continues to be enjoyed and admired by residents and visitors on a daily basis. The rotational nature of the exhibition lets park visitors experience a variety of art pieces without the City having the expense and obligation of owning public art. Increased funding will support ongoing phases to contract out management of the call for entries, public art coordination, site management, and installation and de- installation of the selected works. Funding will also provide an opportunity to increase artist honorariums, TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director 949-717-3810, mhartson@newportbeachca.gov PREPARED BY: Rebecca Lightfoot, Adult Services Coordinator TITLE: Annual Budget – Preliminary Review 38 which would serve as an incentive for a variety of accomplished artists to commit their pieces to a two- year loan while on exhibit. The Library also requested $25,000 for Cultural Arts Grants, which support local organizations in promoting culture and arts, and presenting arts programming for residents within the City. Increased funding will permit the City Arts Commission to recommend to City Council at least one transformational grant award. Funding will also align with the $55,000 sum outlined in City Council Policy I-10, Financial Support for Culture and Arts. The projected expenditure figures for the personnel budget were not yet available for inclusion in this report. However, the Library expects these costs may increase due to negotiated bargaining agreements. Revenue projections for FY 2023-24 remain similar to the previous year. The Library anticipates service levels and patron patterns will continue on a similar trajectory as the current fiscal year. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). ATTACHMENT A: Proposed Budget FY 2023-24 ATTACHMENT B: Revenue Projection FY 2023-24 39 ATTACHMENT A PROPOSED BUDGET FY 2023-24 LIBRARY SERVICES ACCOUNT DESCRIPTION FY 2023-24 PROPOSED BUDGET FY 2022-23 ORIGINAL APPROPRIATION I SALARY & BENEFITS SALARY FULL-TIME REGULAR TBD 2,899,704 SALARY PART-TIME TBD 1,085,842 BENEFITS TBD 2,099,015 SALARY & BENEFITS TOTAL****0 6,084,561 II MAINT & OPERATION PROFESSIONAL SERVICE*208,199 208,507 UTILITIES 331,058 309,753 PROGRAMMING 5,500 5,500 SUPPLIES**83,483 81,970 LIBRARY MATERIALS 669,755 669,740 FACILITIES MAINTENANCE 249,481 187,886 TRAINING AND TRAVEL 10,681 10,681 GENERAL OPERATING EXPENSES***24,204 24,202 PERIPHERALS 5,000 5,000 INTERNAL SERVICE FUNDS 1,626,773 1,588,120 OFFICE EQUIPMENT 2,000 2,000 MAINT & OPERATION TOTAL 3,216,134 3,093,359 LIBRARY BUDGET TOTAL ****3,216,134 9,177,920 *PROFESSIONAL SERVICES - INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE **INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES ***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE ****SALARY & BENEFITS UNAVAILABLE AT TIME OF REPORT 1 40 ATTACHMENT A PROPOSED BUDGET FY 2023-24 CULTURAL ARTS ACCOUNT DESCRIPTION FY 2023-24 PROPOSED BUDGET FY 2022-23 ORIGINAL APPROPRIATION PROFESSIONAL SERVICE 177,390 157,390 CITY GRANTS 55,000 30,000 PROGRAMMING 60,500 60,500 MAINTENANCE 4,248 4,248 GENERAL OPERATING EXPENSES 2,340 2,340 CULTURAL ARTS BUDGET TOTAL 299,478 254,478 2 41 ATTACHMENT B REVENUE PROJECTION FY 2022-23 ACCOUNT DESCRIPTION FY 2022-23 ORIGINAL FY 2022-23 ACTUAL FY 2023-24 PROJECTION CALIF LITERACY CAMPAIGN 0 43,022 0 COPIES/PLANS/SPECS/MISC 8,000 3,422 6,000 EXAM PROCTOR FEES 1,500 1,056 1,500 LIBRARY FINES 50,000 31,039 45,000 PASSPORT EXECUTION FEE 20,000 18,714 25,000 PASSPORT PHOTOS 6,000 9,615 10,000 PRIVATE DONATIONS/CONTRIBUTIONS 0 1,350 0 PRIVATE REFUNDS & REBATES 4,000 5,016 5,000 SALE OF MAPS & PUB 1,000 459 1,000 SLS GRANT FUND OC LIBRARY 0 3,901 0 VIDEOPLAN RENTAL 2,000 537 1,200 NOTARY SERVICES 400 15 200 LIBRARY ADMIN TOTAL 92,900 118,146 94,900 FRIENDS OF THE LIBRARY 0 200,000 0 NEWPORT BEACH PUBLIC LIBRARY FOUNDATION 5,000 TOTAL AS OF FEBRUARY 3, 2023 323,146 42 RECOMMENDATION: Staff will present the annual report on the activities of the Cultural Arts Division. DISCUSSION: The City Arts Commission acts in an advisory capacity to the City Council in all matters pertaining to artistic, aesthetic, and cultural aspects of the City. The City Arts Commission also recommends to the City Council the adoption of such ordinances, rules, and regulations as it may deem necessary for the administration and preservation of fine arts, performing arts, historical, aesthetic, and cultural aspects of the community. The Cultural Arts Division of the Newport Beach Public Library, with guidance and support by the Newport Beach City Arts Commission, brings cultural and arts programming to the community. Cultural activities are ongoing throughout the year and include the coordination of revolving art and cultural exhibitions at Central Library, the Sculpture Exhibition in Civic Center Park, the annual Newport Beach Art Exhibition, Concerts on the Green, and a variety of arts lectures and special events. The division includes one staff member, Cultural Arts Assistant Camille Escareal-Garcia, who provides administrative assistance for the program. In 2022, Cultural Arts presented the following programming: Concerts on the Green Five concerts were held the summer of 2022 with an average attendance of 3,000 residents and guests. Concerts took place in Civic Center Park. At each event, attendees were able to purchase food from onsite food truck vendors. Children’s activities included face painting and balloon animal artists to round out the family-friendly events. Concert at Marina Park In October, over 400 residents and guests attended the annual Concert at Marina Park which featured Motown cover band Stone Soul. TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949) 717-3810, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson TITLE: Arts and Culture Update 43 Exhibits in the Central Library The City Arts Commission maintains exhibit space at the Central Library. The Lobby Gallery has approximately 38 feet of linear wall space designed for two-dimensional pieces of art. Additionally, artists may apply to exhibit three-dimensional works in two display cabinets that were added to the Central Library display offerings in 2010. The City Arts Commission’s Art in Public Spaces Ad Hoc Subcommittee meets periodically to review artist's submissions for exhibition in the Central Library Lobby Gallery. Upon acceptance, exhibiting artists must agree to the conditions and requirements detailed in the City Council Policy I-11. Artists are booked to exhibit in the gallery space through 2023. Newport Beach Art Exhibition The City Arts Commission presents an annual juried art show, the Newport Beach Art Exhibition. Residents and guests attend the exhibition to view and purchase original paintings, photography, and sculptures created by regional artists. A portion of the proceeds from the one-day exhibit benefit Newport Beach arts programs. In 2022, the 56th Annual Newport Beach Art Exhibition was postponed because of a decrease in artist submissions emerging from the COVID-19 pandemic. The event is now set to take place on Saturday, June 24 on the Civic Center Green and in the Community Room. Newport Beach Arts Foundation The Newport Beach Arts Foundation, a private non-profit 501 (c) (3) organization, is dedicated to supporting the cultural arts activities of the Newport Beach City Arts Commission. Their annual Art in the Park event was held in October 2022. Residents and guests had the opportunity to visit a myriad of artist booths exhibiting and selling original art and fine crafts. Cultural Arts Grants Each year the City of Newport Beach awards grants to arts organizations, enabling them to expand arts programs offered to the local community. The following arts organizations received Cultural Arts grants in 2022: •Backhausdance: $4,000 Backhausdance used their grant to present a dance education partnership program called Dance Expressions: Creativity and Choreography, which was held at two different schools in the Newport- Mesa Unified School District. •Balboa Island Improvement Association: $3,000 The Balboa Island Improvement Association was granted funding for the eighth season of the Balboa Island Classical Concert Series, held at St. John Vianney Chapel, and its Summer Concerts in the Park series, which takes place at Balboa Island Park. •Baroque Music Festival: $5,000 The Baroque Music Festival used their grant funds to subsidize reduced costs for student tickets for a Handel Gala performance presented at St. Mark’s Presbyterian Church in Newport Beach. Funds also supported two out of state Baroque-specialist opera singers to perform at the Handel Gala. 44 • Laguna Playhouse: $5,000 The Laguna Playhouse presented the Our Stories program, a series of two- to six-week theatrical and fine-art workshops for students in schools and youth centers/shelters in the Newport-Mesa Unified School District. • Pacific Chorale: $5,000 Pacific Chorale’s chamber choir presented three performances at Our Lady Queen of Angels Church. The performances included professional singers and instrumentalists from the Pacific Symphony. • Pacific Symphony: $5,000 The Pacific Symphony used their grant to fund the Class Act Music Education (CAME) program for elementary school students. This program was offered at two schools in the Newport-Mesa Unified School District, Andersen and Newport Coast Elementary Schools. • South Coast Repertory: $3,000 South Coast Repertory utilized the grant funds to professionally film the 2022 Theatre for Young Audiences production of Last Stop on Market Street for online viewing. Sculpture Exhibition in Civic Center Park The City Arts Commission completed Phase VII of the Sculpture Exhibition in Civic Center Park. The Commission is currently planning Phase VIII of the exhibition. To support the Sculpture Exhibition Phase VIII, the Newport Beach Arts Foundation donated $10,000 towards funding for artist honorariums. On February 14, 2023, City Council approved 10 pieces, and 3 alternates, as selected in a public survey by Newport Beach residents, for Phase VIII. Installation will commence in June 2023. Student Art Exhibition The Newport Beach Student Art Exhibition opened to students grades pre-K through 12 during the fall of 2022. Young artists submitted one original work of art in the following mediums: painting (acrylic, oil, watercolor), drawing (ink, pencil, charcoal, pastel, markers, crayons), or collage. Accepted artwork was displayed at the Central Library in January 2023 and an awards ceremony for contest winners was held during the City Arts Commission’s January 2023 meeting. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). 45