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Home My WebLink AboutC-2436(A) - Cooperative Financial Agreement for Campus Drivew CITY OF NEWPORT BEACH OFFICE OF THE CITY CLERK (714 ) 640 -2251 "Pt, -L 71/ b1N TO: FINANCE DIRECTOR PUBLIC WORKS FROM: CITY CLERK DATE:, July 12, 1984 SUBJECT: Contract No. C -2436 A Description of Contract Agreement for Resurfacing Campus Drive Jamboree Boulevard and MacArthur Boulevard. Effective date of Contract July 11, 1984 Authorized by Minute Action, approved on Contract with Irvine Address 17200 Jamboree Road P.O. Box 19575 Irvine, CA 92713 Amount of Contract See Agreement Wanda E. Andersen City Clerk WEA:lr attach. Julv 9. 1984 City Hall • 3300 Newport Boulevard, Newport Beach, California 92663 SEW Pp4;T, -. J' c � xr ; gCiF00.N �.. Mavor 9 CITY OF NEWPORT BEACH OFFICE OF THE CITY CLERK (714) 640 -2251 Evelyn R. Hart July 11, 1984 Mayor Pro Tern Philip R. Maurer Council Members City of Irvine Bill Agee 17200 Jamboree Road John C. Cox Jr. Jackie Heather p 0. Box 19575 Ruthelvn Plummer Irvine CA 92713 > Donald A. Strauss Attn: Nancy C. Lacey, City Clerk Dear Nancy: Enclosed are two executed copies of the agreement between the City of Irvine and the City of Newport Beach for Resurfacing Campus Drive between Jamboree Boulevard and MacArthur Boulevard. Sincerely, Wanda E. Andersen City Clerk WEA:lr cc: Public Works Department City Hall • 3300 Newport Boulevard, Newport Beach, California 92663 �-4 OF L SQ �2 v m • City Clerk City of Irvine, 17200 Jamboree Road. P.O. Box 19575, Irvine, California 92713 (714) 660 -3600 JULY 5, 1984 Wanda E. Andersen City Haul. 3300 Newport Boulevard Newport Beach, CA 92663 lip. At its adjourned Meeting of June 26, 1984, the Irvine City Council approved the agreement with Newport Beach to resurface Campus Drive between Jamboree Boulevard and MacArthur Boulevard. Accordingly, enclosed are three duplicate originals of the contract. Please sign all docmtents and return two copies to this office. Should you have any questions, please call us at 660 -3611. Sincerely, Cow. E City Clerk S • AGREEMENT THIS AGREEMENT, made and entered into this day of , 1984. AND BY AND BETWEEN The CITY OF NEWPORT BEACH,a municipal corporation hereinafter designated as "NEWPORT BEACH ", The CITY OF IRVINE, A municipal corporation, hereinafter designated as "IRVINE" W I T N E S S E T H WHEREAS, NEWPORT BEACH proposes to repair and resurface Campus Drive between Jamboree Road and MacArthur Boulevard, hereinafter referred to as PROJECT; and WHEREAS, a portion of Campus Drive between Jamboree Road and MacArthur Boulevard is within incorporated limits of IRVINE; and WHEREAS, IRVINE desires to participate in NEWPORT BEACH's project to resurface the portion of PROJECT within incorporated limits of IRVINE; and WHEREAS, NEWPORT BEACH and IRVINE wish to define areas of responsibility for the design, construction and inspection of PROJECT; and WHEREAS, Campus Drive is a secondary arterial highway on NEWPORT BEACH's and IRVINE's Master Plan of Arterial Highways. NOW, THEREFORE, IT IS AGREED by the parties hereto as follows: I. NEWPORT BEACH shall: A. Be and is hereby designated as Lead Agency for PROJECT and shall prepare and process all necessary environmental documents required by the California Environmental Quality Act of 1970 (CEQA) as amended. B. Be and is hereby designated as Project Engineer, Contracting and Construction Agent for the parties to do and perform all things necessary, except such actions as are specifically delegated to IRVINE herein, in order to design and construct said IRVINE portions of PROJECT in accordance with the approved plans and specifications as approved by IRVINE, and to execute and deliver all documents required in connection with the construction and completion of said PROJECT. - 1 - r' C. Submit preliminary plan layout to IRVINE staff to mark thereon the work required within IRVINE portion of PROJECT. D. Perform the work of preliminary design engineering, advertising for bids and award of contract, at no expense to IRVINE. E. Submit final plans and specifications to IRVINE prior to advertising PROJECT for bids, for review and approval by IRVINE, as to design and construction features affecting PROJECT within incorporated limited of IRVINE. F. Upon approval of the plans, specifications and estimate for PROJECT by IRVINE, promptly undertake and perform all the work of advertising for bids and awarding the construction contract to the lowest responsible bidder complying with all applicable provisions of the law governing such award. G. Promptly furnish IRVINE upon award of the PROJECT construction contract a summary of the contract bids, a cost breakdown for IRVINE's share of construction costs and a construction schedule, and keep IRVINE informed of any revisions in said schedule. H. Obtain the written concurrence of IRVINE prior to issuing PROJECT change orders affecting PROJECT design for portions of PROJECT within incorporated limits of IRVINE. I. Not accept improvements under the contract for PROJECT until IRVINE approves, in writing, the construction as it affects the operations and maintenance of PROJECT within incorporated limits of IRVINE. J. During the period of construction, have jurisdiction over the construction area including that portion within incorporated limits of IRVINE. II. IRVINE shall: with CEQA. A. Be and is hereby designated as a "Responsible Agency" for compliance B. Review for approval the plans and specifications as to design and construction features affecting the construction, operation and maintenance of the portion of PROJECT within incorporated limits of IRVINE. C. Be responsible for one hundred percent (100 %) share of construction cost for that portion of PROJECT construction within incorporated limits of IRVINE plus a proportionate share of the pavement marking and striping, construction inspection, materials testing, and contract administration costs based on the ratio of IRVINE's construction costs to the total contract construction costs. IRVINE's construction cost shall not include adjusting to grade any utility covers other than sewer or storm drain covers, unless the utility has prior rights. - 2 - D. At all times during the progress of construction of PROJECT within incorporated limits of IRVINE have access to the work thereon for the purpose of inspection and, should IRVINE deem any remedial measures to be necessary, IRVINE shall notify NEWPORT BEACH thereof. E. Review completed construction for PROJECT and give NEWPORT BEACH approval to accept improvements within incorporated limits of IRVINE. Approval shall be withheld only for work not completed per the approved plans and specifications. III. PAYMENTS AND FINAL ACCOUNTING: A. After NEWPORT BEACH receives bids for PROJECT construction, IRVINE will, upon NEWPORT BEACH's request, deposit with NEWPORT BEACH funds for IRVINE's share of PROJECT construction costs based on actual bid prices. B. After the acceptance of the improvement under the contract by NEWPORT BEACH, NEWPORT BEACH shall submit to IRVINE for review and approval a Final Accounting Report for PROJECT. If said Final Accounting Report as approved by IRVINE shows that the total cost to IRVINE is less than the amount deposited with NEWPORT BEACH, NEWPORT BEACH shall promptly reimburse IRVINE the difference between the amount deposited and the actual cost. If said Final Accounting Report as approved by IRVINE shows that the total cost to IRVINE is more than the amount deposited by IRVINE, IRVINE shall promptly reimburse NEWPORT BEACH for the difference between the amount deposited and the actual cost. C. NEWPORT BEACH shall submit with the Final Accounting Report a certification that all expenditures applicable to PROJECT have been made and that all copies of invoices and warrants are on file with NEWPORT BEACH. IV. IT IS MUTUALLY UNDERSTOOD AND AGREED: A. Upon acceptance of the improvements under the contract by NEWPORT BEACH, IRVINE shall accept maintenance responsibility for the portion of PROJECT within incorporated limits of IRVINE. B. That neither IRVINE nor any officer or employee therof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by NEWPORT BEACH under or in connection with any work, authority or jurisdiction delegated to NEWPORT BEACH under this agreement. It is also understood and agreed that, NEWPORT BEACH shall fully indemnify, defend, and hold IRVINE harmless from any liability imposed for injury occurring by reason of anything done or omitted to be done by NEWPORT BEACH under or in connection with any work, authority or jurisdiction delegated to NEWPORT BEACH under this agreement. - 3 - 0 • C. That neither NEWPORT BEACH nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by IRVINE under or in connection with any work, authority or jurisdiction not delegated to NEWPORT BEACH under this agreement. It is also understood and agreed that IRVINE shall fully indemnify, defend, and hold NEWPORT BEACH harmless from any liability imposed for injury occurring by reason of anything done or omitted to be done by IRVINE or in connection with any work, authority or jurisdiction not delegated to NEWPORT BEACH under this agreement. IN WITNESS WHEREOF, NEWPORT BEACH has caused this agreement to be executed by its Mayor and attested by its Clerk, and IRVINE has caused this agreement to be executed by its Mayor and attested by its Clerk, all thereunto duly authorized by their respective City Councils. Dated: 19 ATTEST: City Clerk Dated: ATTEST: 19 CITY OF NEWPORT BEACH A municipal corporation By is or APPROVED AS TO FORM: By & CITY OF IRVINE A municipal corporation APPROVED AS TO FORM: 12 C, BY /tir -� 4K . Abl a Cit erk C�torney == BY THE Cm COUNC01 CITY OF NEWPORT BEACH JUL 091984 142,ztv-erc TO: CITY COUNCIL FROM: Public Works Department «)q3 &(A) July 9, 1984 CITY COUNCIL AGENDA ITEM NO. F -15 SUBJECT: CAMPUS DRIVE RESURFACING FROM Mac ARTHUR BOULEVARD TO JAMPOREE BOULEVARD (C -2436) RECOMMENDATIONS: 1. Authorize the Mayor and the City Clerk to execute Cooperative Agreement between City of Newport Beach and City of Irvine. 2. Approve the plans and specifications. 3. Authorize the City Clerk to advertise for bids to be opened at 11:00 A.M. on July 31, 1984. DISCUSSION: This project provides for a jointly funded Newport Beach -City of Irvine asphaltic concrete overlay of Campus Drive from MacArthur Boulevard to Jamboree Boulevard (see attached exhibit). The project will provide a smooth- riding surface and an adequate structural section for present and future traffic demands. The City of Newport Beach and the City of Irvine staff feel that the joint contract will provide the public with a maximum dollar benefit with minimum disruption. # WRIT u Ide f the agr jai Bea hl has�beert ap v 7. Under the agreement, each agency will pay their proportionate share of the items of work, with the City of Irvine also paying their proportionate share of City of Newport Beach's inspection and material testing costs. The Engineer's estimate for all work is $141,000.00. Funds for the project will be provided from the following accounts: Description Account No. Amount Campus Drive Resurfacing 02- 3397 -311 $77,000.00 City of Irvine Cooperative Agreement $64,000.00 The plans and specifications were prepared by the City's Public Works Department and have been approved by the City of Irvine. The estimated da f completion is September 28, 1984. ,w rd'Benjamin B. Nolan Public Works Director GW:kf Att: a sour# LK/SToI yTREET 7 -11 f � LEGEND ® C /TY OF /RY /NE' C /TY OF NeWA9,?TBEAc11 CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT CAMPUS DR/vE RE541kWC /N6 rARTHJJR BL A0,& JAM90REE ,20 NOT TO $LAZE DRAWN AZ/Zi j� DATE APPROVED PUBLIC WORKS DIRECTOR R.E. NO. _ DRAWING NO. IZ- K