The URL can be used to link to this page

Home My WebLink AboutC-2438 - Aerial Photography of City• TO: FINANCE DIRECTOR PUBLIC WORKS FROM: CITY CLERK DATE: June 28, 1984 0 CITY OF NEWPORT BEACH OFFICE OF THE CITY CLERK (714) 640.2251 SUBJECT: Contract No. C -2438 Description of Contract Agreement for consulting services of Aerial Photography of City Effective date of Contract June 28, 1984 Authorized by Minute Action, approved on June 25, 1984 Contract with Airborne Systems, Inc. Address 10700 Walker Street CVDress. CA 90630 - Amount of Contract See Attached Agreement, Page 3 L Wanda E. Andersen City Clerk WEA:lr attach. City Hall • 3300 Newport Boulevard, Newport Beach, California 92663 AGREEMENT FOR CONSULTING SERVICES FOR AERIAL PHOTOGRAPHY OF CITY THIS AGREEMENT is made and entered into this 0_?j&f_1 day of June, 1984, by and between the CITY OF NEWPORT BEACH, a Municipal Corporation, hereinafter referred to as "CITY ", and the firm of AIRBORNE SYSTEMS, INC., hereinafter referred to as "CONSULTANT." W I T N E S S E T H WHEREAS, CITY desires to obtain aerial photographic services of the entire land area within CITY boundaries, such services to be hereinafter de- fined and referred to as "CONSULTANT SERVICES "; and WHEREAS, CONSULTANT has submitted a proposal to CITY, dated May 14, 1984, to provide said CONSULTANT SERVICES; and WHEREAS, CITY desires to accept said proposal; NOW, THEREFORE, in consideration of the foregoing, the parties hereto do hereby agree as follows: I. GENERAL A. CITY engages CONSULTANT to perform CONSULTANT SERVICES hereinafter described for the compensation hereinafter stated. B. CONSULTANT agrees to perform CONSULTANT SERVICES upon the terms hereinafter set forth. II. CONSULTANT SERVICES TO BE PERFORMED A. If necessary to provide aerial photographic accuracy, establish ground control. B. Fly over and photograph in a predetermined grid, the en- tire land area within boundaries of the City of Newport Beach. Aerial contact print format shall be 9 by 18 inches at a 1- inch - equals- 215 -feet scale. C. Produce screened mylars in said predetermined grid, of entire land area within boundaries of the City of Newport Beach. Mylar format shall be 24 by 36 inches at a 1 -inch- equals -40 -feet scale; that is, mylar- scaled dimensions between points 1,000 feet or greater apart shall not vary more than 212 percent from true dimensions. 1 of 4 0 0 D. Produce a reproducible drafted index to the screened mylars. Index format shall be 24 by 36 inches at a 1 -inch equals 1000 or 1500 -feet scale. E. Provide one set contact prints of aerial negatives, one set screened 40 -scale mylars and one reproducible index to the screened mylars to CITY upon completion of all services described herein. III. DUTIES OF CITY A. Provide copies of file records to CONSULTANT as necessary to obtain photogrammetric ground control throughout the City of Newport Beach. B. Confer as necessary with CONSULTANT during his performance of CONSULTANT SERVICES. IV. TIME OF COMPLETION CONSULTANT shall complete CONSULTANT SERVICES specified in Section II within sixty calendar days after execution of this Agreement, except that an additional day shall be provided for each day delay of fly over due to unsatisfactory atmospheric conditions. V. OWNERSHIP OF CONSULTANT SERVICES DOCUMENTS 'Items generated by CONSULTANT to be provided to CITY as specified in Section II E shall become property of CITY upon completion of CONSULTANT SERVICES, and may be utilized as deemed necessary by CITY. VI. RIGHT OF TERMINATION CITY reserves the right to terminate this Agreement at any time by giving CONSULTANT seven (7) days' prior written Notice of Termination. Such Notice shall be deemed served upon deposit in the United States mail, postage prepaid, addressed to CONSULTANT's business office at 10700 Walker Street, Cypress, CA 90630. In the event of termination due to error, omission or negligence of CONSULTANT, CITY shall be relieved of any obligation to compensate CONSULTANT for that specific portion of this Agreement affected by such error, omission, or negligence, and that specific portion of CONSULTANT SERVICES documents shall remain the property of the CONSULTANT. 2of4 If this Agreement is terminated for any other reason, CITY agrees to compensate CONSULTANT for actual CONSULTANT SERVICES performed up to the effective date of the Notice of Termination on the basis of percentage of completion of compensation here- inafter set forth. VII. COMPENSATION A. In consideration of the performance of CONSULTANT SERVICES specified in Section II, CITY shall compensate CONSULTANT not to exceed the following: CONSULTANT SERVICES COMPENSATION 1. Provide aerial photography and contact prints of aerial negatives $ 6,790 2. Provide screened mylars 18,990 3. Provide reproducible index 556 B. Aggregate compensation to CONSULTANT shall not exceed Twenty -Six Thousand Three Hundred Thirty -Six Dollars ($26,336) except as otherwise provided hereinafter. C. CITY shall remit compensation to CONSULTANT within twenty (20) days after CITY's receipt of completed CONSULTANT SERVICES specified in Section II and invoice. VIII. AMENDMENT The scope of services to be performed by CONSULTANT may be revised and the compensation amended with prior written approval of CITY, except that an increase in aggregate compensation exceeding Two Thousand Dollars ($2,000) shall require that an amendment for such revision be processed and executed by CITY and CONSULTANT. IX. ASSIGNMENT This Agreement or any portion thereof shall not be assigned without the prior written consent of CITY. X. HOLD HARMLESS CONSULTANT shall assume the defense of and indemnify and hold harmless CITY and its officers and employees from claims, loss, damage, injury and liability arising from error, omission, 3of4 • 0 or negligence in CONSULTANT's performance of services required by this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first written above. ATTEST: /1 City Clerk APPROVED AS TO FORM: CITY OF NEWPORT BEACH a- Municipal Corporation MaIr AIRBORNE SYSTEMS, INC.. ack Van Eden Executive Vice President 4of4 0 TO: CITY COUNCIL BY THE CITY COUNCIL CITY OF NEWPORT BEACH JUN 2 51984 Lr,2f JVED FROM: Public Works Department 0 June 25, 1984 CITY COUNCY,AGPDA ITEM NO. �� c�a-r3� SUBJECT: AGREEMENT FOR CONSULTING SERVICES AERIAL PHOTOGRAPHY OF CITY (C -24?8; RECOMMENDATION: Authorize the Mayor and the City Clerk to execute the subject agreement with Airborne Systems, Inc. DISCUSSION: The preliminary FY 1984 -85 budget contains an appropriation to provide for aerial photography and a complete set of 40 -scale mylar enlargements of the entire land area of the City. The mylars are to be.used by Engineering, Marine, Traffic, and other department staff to expedite plan preparation, to minimize field trips, to provide easy -to- understand presentation displays, and to docu- ment most above- ground features as of the flyover date. The previous 40 -scale photography for such purposes was flown five years ago, and does not cover the entire land area of the City. Airborne Systems, Inc., has submitted a proposal to provide the follow- ing services for the project: 1. Establish photogrammetric ground control throughout the City as necessary to provide accurate scale enlargements. 2. Flyover and photograph the entire land area of the City, and provide one set of aerial contact prints of same. 3. Provide 40 -scale mylar enlargements of the entire land area of the City, where scale accuracy at any locati on the mylars shall not vary more than 2z percent from trutrdimensions. Approximately 425 24--by 36 -inch mylars will be required. 4. Produce a reproducible index to the mylars. All work is to be completed within 60 days after the flyover. Airborne Systems, Inc., is a well - established photogrammetry- geophysics firm formerly known as Fugro Geometrics, Inc., or Ertec Airborne Systems, Inc. Compensation is not to exceed $26,336. Sufficient funds are included in the FY 1984 -85 budget item for this work. Upon approval by City Council, the funds will be encumbered effective July 1, 1984. Benjamin B. Nolan Public Works Director LD:jd