HomeMy WebLinkAboutC-2445 - Library Automation SystemCITY OF NEWPORT BEACH
P.U. BOX 1768, NEWPORT BEACH, CA 92663 3884
OFFICE OF THE CITY CLERK
(714) 640 -2251
TO: FINANCE DIRECTOR
LIBRARY
FROM: CITY CLERK
DATE: May 11, 1984
i
SUBJECT: Contract No. C -2445
Description of Contract Agreement for Library Automation System
Effective date of Contract May 4, 1984
Authorized by Minute Action, approved on April 23, 1984
Contract with Susan Baerg Epstein, Ltd.
Address 1992 Lemmos Drive
Costa Mesa, CA 92626
Amount of Contract (See Agreement, Page 4)
Wanda E. Andersen
City Clerk
WEA:lr
attach.
3300 Newport Boulevard, Newport Beach
AGREEMENT BETWEEN THE CITY OF NEWPORT BEACH
AND LIBRARY AUTOMATION CONSULTANT
THIS AGREEMENT, made and entered into this 11V,4 day of tcV
1984, by and between the CITY OF NEWPORT BEACH, 3300 Newport Boulevard,
Newport Beach, California 92663, a municipal corporation of the State of
California, hereinafter referred to as "CITY ", and SUSAN BAERG EPSTEIN,
LTD., 1992 Lemmos, Costa Mesa, California 92626, a corporation, hereinafter
referred to as "CONSULTANT"
W I T N E S S E T H
WHEREAS, CITY and CONSULTANT desire to perform a study to assist
CITY in the planning, development, selection and purchase of equipment, and
implementation of an automated library circulation control and online public
access catalog (PAC), hereinafter referred to as "SYSTEM" for CITY's four
Branch libraries, hereinafter referred to as "LIBRARY ", such study herein-
after referred to as "STUDY "; and
WHEREAS, the CONSULTANT is duly qualified to provide consulting
services regarding library automation systems; and
WHEREAS, the CITY wishes to purchase such services from the
CONSULTANT;
NOW, THEREFORE, in consideration of the mutual understandings and
agreements set forth, the CITY and CONSULTANT agree as follows:
I. Scope of Services
A. The CITY agrees to purchase and the CONSULTANT agrees to
furnish services regarding the planning, development,
selection, purchase and implementation of an automated
library SYSTEM for the Newport Beach Public Library. A
number of activities performed as part of the STUDY for
an automated library SYSTEM include the following:
1.) NEEDS ASSESSMENT. Conduct a needs assessment outlining
the LIBRARY's current and future automation needs.
Specific tasks include:
a.) A half -day briefing to members of the LIBRARY
staff and other interested parties on the current
state of the art in library automation. This
provides necessary background information for
discussing specific solutions to the LIBRARY's
needs.
b.) Interviews with members of the staff involved in
circulation, catalog, and reserve activities, as
well as Library Administration.
c.) Observation and systems analysis of current
circulation, catalog, and reserve operations.
This step may result in suggestions for improve-
ments in manual operations.
d.) Meetings with the LIBRARY Project Team, a committee
composed of representatives from different branches
and different areas of specialization.
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Agreement - Library Automation Consultant
e.) Preparation of a basic cost analysis of the current
manual circulation, catalog, and reserve operations.
f.) Preparation of a basic cost analysis with recommenda-
tions of alternative methods for retrospective
conversion of the LIBRARY'S collection.
2.) FUNCTIONAL AND PERFORMANCE SPECIFICATIONS. Create clearly
defined and detailed written functional and performance
specifications to be used in considering any automation
system. Specific tasks include:
a.) Creation of the LIBRARY'S functional specifications
for an automated library SYSTEM, based on information
supplied during observations and staff meetings.
b.) Production of a report of the functional specifications
in such a form that they could be used as a part
of a later Request for Proposal (RFP). This report
should consist of approximately 20 pages.
c.) Creation of the LIBRARY'S performance specifications
for an automated library SYSTEM. The performance
specifications are to be presented in a short,
two- to six - page document.
3.) CONSIDERATION OF ALTERNATIVES. Evaluate alternative means
of meeting the LIBRARY'S needs of circulation control
and card catalog functions. Among the alternatives
considered will be:
1. Use the CITY Sperry - Univac system in a shared
environment within the CITY,
2. Share a library- specific circulation system
with another library in another jurisdiction,
3. Buy a turnkey standalone circulation control
system and operate it exclusively for the LIBRARY,
4. Continue to use the manual system.
a.) Identify service delivery implications for each
alternative.
b.) Provide a qualitative assessment of the alternatives,
including physical space and staffing and identify
those features that are common to all as well as the
positive and negative attributes of each alternative:
(i). to facilitate a decision concerning the most
cost - effective and appropriate alternative for the
LIBRARY, and (ii). to assist the CITY and the LIBRARY
in determining which alternative will provide the
most benefits to the LIBRARY.
c.) Prepare a comparison chart of funding and purchasing
methods, one stage vs. two stage, identifying both
positive and negative aspects, economies and costs,
for each method to provide information on the most
cost effective method of funding and purchasing the
SYSTEM.
d.) Estimate all costs to the CITY and the LIBRARY on a
five- to seven -year period.
e.) Make a presentation to the Board of Library Trustees
of the findings of the first three tasks of the STUDY,
in a crisply written five- to ten -page report documenting
the alternatives to be followed by an oral presentation
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Agreement - Library Automation Consultant
to the Board of Library Trustees, This report shall be
in such a form that it can be suitable for use by the
Board of Library Trustees.
f.) Meet with representatives of the CITY administration
to describe the type of computer applications necessary
for a library SYSTEM.
4.) COMPLETED REQUEST FOR PROPOSAL. Develop a written, formal
Request for Proposal RFP) in clear and specific language
that reflects the state of the art in hardware, software,
and services for an integrated library automation SYSTEM
including, but not limited to, circulation control, an on-
line public access catalog (PAC) and future expansion
capability for new features and other integrated functions.
The functional and performance specifications developed
for Activity 2 will be included in this Request for Proposal.
5.) EVALUATION OF REQUEST FOR PROPOSAL. Evaluate the Request
for Proposal (RFP) responses submitted by the vendors
in order to assist the CITY and LIBRARY Project Team in
making a selection. Specific tasks include:
a.) Prepare a comparison chart of the major areas of concern
for each vendor.
b.) Prepare a written, detailed evaluation of each vendor
once the CITY and LIBRARY have narrowed the decision
to no more than three vendors.
c.) Visit the LIBRARY for at least one day to discuss
responses, the adjusted cost of the proposal, the
features present and absent, the degree of completion
of the features mentioned by each vendor, the degree
of risk that the CITY and the LIBRARY assume with
each vendor and related topics.
d.) Indicate what additional information is needed from
the vendors and evaluate those vendor responses, also.
6.) CONTRACT NEGOTIATIONS WITH VENDOR(S). Conduct contract
negotiations with vendors in order to secure a favorable
contract for the CITY and the LIBRARY that will result in
the implementation of an effective and efficient integrated
automated system. Said negotiations shall be held at the
LIBRARY Administration offices.
7.) IMPLEMENTATION OF AUTOMATED LIBRARY SYSTEM. CONSULTANT
will assist the LIBRARY Project Team, advising, as needed,
in the areas of installation, operation, labeling, testing,
public relations, staff training, and revision of library
procedures to successfully implement the SYSTEM, as follows:
a.) Investigate alternative methods and prepare a cost
estimate for retrospective conversion of the present
LIBRARY collection with detailed plans for on -going
conversion of new materials once the SYSTEM is
operational.
b.) Conduct a post - implementation evaluation of the SYSTEM
after it has been operational six months to one year.
B. PROGRESS REPORTS. CONSULTANT shall submit progress reports as
may be required by LIBRARY.
C. COMPLIANCE WITH LAW. CONSULTANT shall comply with all federal,
state and local laws and regulations governing all activities
related to and generated by this Agreement.
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Agreement - Library Automation Consultant
II. Cost and Payment of Purchased Services
A. The total amount to be paid for such purchased services shall
not exceed Nineteen Thousand ($19,000.00) Dollars. This
amount shall include travel and all other expenses which may
be incurred by the CONSULTANT.
B. Payment for the purchased services shall be made after the
completion of each of the first six activities described in
Section I of this Agreement and within thirty (30) days of
receipt of invoices from the CONSULTANT. Payment, except
as provided in paragraph II. C. and D. herein, shall be
made pursuant to the following activity schedule:
1. Needs Assessment $ 3,500
2. Functional and Performance $ 2,000
Specifications
3. Consideration of Alternatives $ 2,000
4. Completed Request for Proposal $ 1,500
5. Evaluation of RFP vendor responses $ 3,000
6. Contract negotiations with vendors $ 2,000
7. Implementation of automated LIBRARY $ 5,000 maximum
SYSTEM
TOTAL $19,000 maximum
C. Activities #4, 5, and 6 shall be combined into one all -
inclusive "Contract Negotiations with Owning Library" if
decision is made by CITY and LIBRARY to share joint use
of an existing library automation SYSTEM. The payment for
this activity shall be $3,000.
D. In addition, CONSULTANT will assist with SYSTEM implementation
as outlined in Activity #7, as needed. The time spent by the
CONSULTANT will be billed at the rate of $62.50 per hour, with
liability and payment not to exceed a total of Five Thousand
($5,000) Dollars for this activity. These fees will be
billed monthly and will be paid within thirty (30) days of
receipt of invoices from the CONSULTANT.
III. Term
The term of this Agreement shall commence upon the date of
execution by CITY and shall end when all activities, as listed
and defined in Section I, "Scope of Services ", are successfully
and satisfactorily completed.
IV. Faithful Performance
CONSULTANT shall at all times faithfully, industriously and to
the best of her ability, experience and talent perform all
duties that may be required of and from her pursuant to the express
and implicit terms hereof, to the reasonable satisfaction of
CITY and LIBRARY. CONSULTANT is not empowered and agrees not
to make commitments for or on behalf of CITY and LIBRARY without
the express written consent of the Library Director.
V. Data Privacy
All data collected, created, received, maintained or disseminated
for any purposes in the course of the CONSULTANT'S performance of
this Agreement, shall be retained in confidence and shall not be
used for any other purpose without prior written consent of LIBRARY.
Agreement - Library Automation Consultant
VI. Indemnity and Insurance
Indemnity: The CONSULTANT agrees to defend, indemnify and
hold harmless, the CITY, LIBRARY, its officials, employees
and agents from any and all liability, loss or damage
CONSULTANT may suffer as a result of claims, demands, judgments
or costs, including reasonable attorney's fees, arising out
of or related to CONSULTANT'S performance of this Agreement.
B. Insurance: The CONSULTANT does further agree that in order
to protect itself as well as the CITY and the LIBRARY under
the indemnity agreement provision, it will at all times during
the terms of this contract have and keep in force:
1) Comprehensive liability insurance policy, with the CITY
and LIBRARY named as additional insured in the minimum
amounts of $300,000 per individual and $500,000 per
occurance for bodily injury and $300,000 for Property
damage.
2) Certificates of the above shall be filed with City Clerk
and will be attached and become a part of this Agreement.
This Agreement is and shall remain without force and effect
until such certificates are so filed and attached. Nothing
contained in this Agreement shall constitute a waiver by
the CITY or LIBRARY of any statutory limitations on liability.
VII. Termination
A. The CONSULTANT shall, in writing within ten (10) days, notify
the LIBRARY whenever it is unable to, or anticipates being
unable to provide the required quality or quantity of
purchased services. Upon such notification, the LIBRARY and
the CONSULTANT shall determine whether such inability will
require a modification or termination of the contract.
This Agreement may be terminated by either party at any time,
with or without cause, upon ten (10) days' notice, in
writing, delivered by mail or in person. 'In the event this
contract is so terminated, the LIBRARY will be considered the
owner of all documents, records and materials which the
CONSULTANT may have prepared in performance of this Agreement.
If this Agreement is terminated by the LIBRARY, the CONSULTANT
shall be paid for actual time worked at the rate of Five
Hundred ($500.00) dollars per eight (8) hour work day plus
actual expenses up to the maximum amounts listed for each
activity on the payment schedule contained in Section II. B.
of this Agreement.
VIII. Amendments
A. Any amendments, variations, modifications or waivers of
provisions of this Agreement shall be valid only when they
have been reduced to writing, duly signed and attached to
the original of this Agreement.
Any amendments, variations, modifications or waivers of the
specific tasks contained in Section I of this Agreement
shall be valid only when they have been reduced to writing,
duly signed and attached to the original of this Agreement.
IX. Unauthorized Wor
No claim for service furnished by the CONSULTANT not specifically
provided in the Agreement will be allowed by the LIBRARY, nor
shall the CONSULTANT do any work or furnish any material not
covered by the Agreement, unless previously approved in writing
by the LIBRARY. Such approval shall be considered to be a
modification of the Agreement.
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Agreement - Library Automation Consultant
X. Ownership of Documents
Upon completion of this Agreement the LIBRARY shall be considered
the owner of all documents, records and specifications, programs,
reports, papers, materials which the CONSULTANT may have prepared
in performance of this Agreement. CONSULTANT agrees to provide
CITY and LIBRARY with original documents or materials whenever
requested to do so.
XI. Independent Contractor Status
A. The parties to this Agreement intend that the relation between
them created by this Agreement is that of employer- independent
contractor. The manner and means of conducting the work are
under the control of the CONSULTANT, except to the extent they
are limited by statute, rule or regulation and the express
terms of this Agreement.
B. No Civil Service status or other rights of employment will
be acquired by virtue of the CONSULTANT'S services. None
of the benefits provided by the CITY to its employees, including
but not limited to unemployment insurance, workers' compensation
insurance, retirement and deferred compensation plans, vacation
and sick leave, are available from the CITY to the CONSULTANT,
its employees or agents.
From any fees due the CONSULTANT, deductions shall not be
made for any state or federal taxes, FICA payments, PERS
payments, or other purposes normally associated with an
employer - employee relationship. Payment of the above items,
if required, are the responsibility of the CONSULTANT.
XII. Subcontracting and Assignments
The CONSULTANT shall neither enter into subcontracts for performance
of any of the Purchased Services contemplated under this Agreement,
nor assign this Agreement without prior written approval of the
CITY and LIBRARY and subject to such conditions and provisions as
the CITY and LIBRARY may deem necessary. The CONSULTANT shall be
responsible for the performance of all subcontractors.
XIII. Entire Aareement
It is understood and agreed that the entire Agreement of the
parties is contained herein and that this Agreement supercedes
all oral agreements and negotiations between the parties relating
to the subject matter hereof as well as any previous Agreements
presently in effect between the CONSULTANT and the CITY and
LIBRARY relating to the subject matter hereof.
XIV. Notices
Notices to the parties shall, unless otherwise requested in writing,
be sent by U. S. mail, postage prepaid, and addressed as follows:
Newport Beach Public Library
856 San Clemente Drive
Newport Beach, CA 92660
Attn: Library Director
Susan Baerg Epstein, Ltd.
1992 Lemmos Drive
Costa Mesa, California 92626
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Agreement - Library Automation Consultant
IN WITNESS WHEREOF, the CITY, LIBRARY and the CONSULTANT have
executed this Agreement on the date first appearing on page one herein.
ATTEST: CITY OF NEWPORT BEACH
A Municipal Corporation.
J
City Clerk -Mayor
APPROVED AS TO FORM:
�{tiG l
Ce4oc�BY
ity ttorney
APPROVED AS TO CONTENT:
• �� f�Y�Ctii 4 -��'
Susan Baerg Epstefn, Consultant
Susan Baerg Epstein, LTD.
1992 Lemmos Drive
Costa Mesa, CA 92626
� '
ibrary Director
j thai Board
of Library Trustees
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- a-'-P46
CITY OF NEWPORT BEACH
OFFICE OF THE CITY CLERK (714) 640 -2251
Mayor
Evelyn R. Hart
May 2, 1984
Mayor Pro Tern
Philip R. Maurer
Council Members
Susan Baerg Epstein, Ltd.
Bill Agee
1992 Lemmos Drive
John C. Cox Jr.
Jackie Heather
Costa Mesa, CA 92626
Ruthelyn Plummer
Donald A. Strauss
Dear Ms. Epstein:
Enclosed is the original and two copies of the Consultant Agreement
between the City of Newport Beach and Susan Baerg Epstein, Ltd.
for Library Automation System.
Please execute the original and copies. Retain one of the copies
for your records and return the other two in the enclosed envelope
provided.
If you have any questions, please give me a call.
Sincerely,
A �
Wanda E. Andersen
CITY CLERK
WEA:lr
cc: Judy Clark, City Librarian
U
City Hall • 3300 Newport Boulevard, Newport Beach, California 92663
I
• •
CITY OF NEWPORT BEACH BY THE CITY COUNCIL
CITY OF NEWPORT BEACH
LIBRARY DEPARTMENT APR 231984
April 17, 1984 /
L' 'J `i (`�
Agenda Item No.
TO: The Honorable Mayor and Members of the City Council
FROM: The Board of Library Trustees
AGENDA ITEM: Consent Calendar, Contracts /Agreements
SUBJECT: .aibrary.Automation Consultant Agreement'-'
Item Submitted For: Information and Approval
Recommendation:
It is recommended that the City Council approve the Library Automation Consul-
tant Agreement and direct the necessary appropriation of funds from the
Library Revenue Account #11- 633 -00, Public Library Foundation Program.
Background:
In October, 1980, the Library contracted for a study, "A Report on the Sperry -
Univac System 80 Proposal to the Newport Beach Public Library ", conducted by
Susan Baerg Epstein. This report recommended that the Library develop func-
tional and performance specifications outlining the Library's needs and that
these specifications be used in considering any automated circulation system.
In April, 1981, the Library contracted for a report, "A Needs Assessment for
the Newport Beach Public Library ", also written by Susan Baerg Epstein. This
report outlined the specific steps to be taken by Newport Beach Public Library
in evaluating a circulation system and the appropriateness of the shared
system (City's Sperry - Univac) for the Library.
In April, 1984, the Library will contract for a study, to be conducted by Susan
Baerg Epstein, to assist the City and the Library in the planning, development,
selection and purchase of equipment and implementation of an automated library
circulation control and online public access catalog (PAC).
Discussion:
Newport Beach Public Library is one of two library systems out of ten (10)
in Orange County that is not automated or in the process of automating.
The City of Orange is the other library system.
MEMORANDUM
Honorable Mayor and Mors of the City Council •
April 17, 1984
Page 2
The Board of Library Trustees has taken a conservative and cautious approach
to library automation for Newport Beach Public Library. The Board, as well
as staff over the past few years, have been studying and analyzing the impli-
cations and impacts of library automation on services, staff, facilities and
budgets. The Board has attended both California Library Association (C.L.A.)
and American Library Association (A.L.A.) conferences; visited other libraries
that were automated; spoken to library automation vendors; read extensively in
the field of library automation literature; discussed the topic with patrons,
staff, other Library Directors; and devoted many Board meetings to the subject.
The Board has performed these many activities in order to become more know-
ledgeable, be better informed and thoroughly understand this complex subject.
The Board, in its Mission Statement, "will implement, where feasible, those
technological advances that are deemed beneficial to our library users." We
believe that there is no time like the present to implement a library automa-
tion SYSTEM for Newport Beach Public Library.
Scope of Services:
A number of activities performed as part of the STUDY for an automated library
SYSTEM include the following:
A. Needs Assessment.
B. Functional and Performance Specifications.
C. Consideration of Alternatives.
D. Completed Request for Proposal.
E. Evaluation of Request for Proposal.
F. Contract Negotiations with Vendors.
G. Implementation of Automated Library System.
Activities D., E., and F. would be combined into one all- inclusive "Contract
Negotiations with Owning Library" if decision is made by CITY and LIBRARY to
share joint use of an existing library automation SYSTEM. Specific tasks for
each activity are detailed in the proposed agreement.
Fiscal Impact:
The total cost for services purchased from Susan Baerg Epstein shall not exceed
Nineteen Thousand ($19,000) Dollars and may cost no more than Fourteen Thousand
($14,000) Dollars if a number of activities are combined. Since this is an
unbudgeted item, funds to pay for her services will come from the Library
Revenue Account #11- 633 -00, Public Library Foundation Program (formerly S.B. 358).
Z
MEMORANDUM
+ Honorable Mayor and M*ers of the City Council
April 17, 1984
Page 3
s
The Library has received $17,501 in 1983 -84 fiscal year as its share of the
State program. Additional revenue of approximately $35,000 will be received
in fiscal year 1984 -85 from the Public Library Foundation Program that will
be available, if needed.
Cnnrlu¢innc -
One of the specific recommendations in the Community Analysis Project (C.A.P.)
Report was "The Library should investigate the possibility of automating its
circulation system and developing a computer -based on -line catalog. A study,
leading to the automation of the Library system, should be conducted." The
proposed STUDY is a required element in any planning for library automation.
ary L. Richmond, Chairman
Board of Library Trustees
MLR /JMC /clh
Attachment: Professional Resume - Susan Baerg Epstein
•
PROFESSIONAL RESUME - SUSAN BAERG EPSTEIN February 1983
Susan Baerg Epstein, Ltd
1992 Lemnos Drive
Costa Mesa, CA 92626
(714) 754 -1559
EXPERIENCE 1980 - Present: President, Susan Baerg Epstein, Ltd.
The main information services provided by Susan Baerg Epstein, Ltd. are:
- Consulting for libraries, groups of libraries and users
- Systems analysis of current and proposed operations
- Long -range planning - local, regional and statewide
- Needs assessment and cost /benefit analysis -
- Acquisitions. automated cataloging, circulation, microform catalogs,
retrospective conversion, on -line catalogs- specifications, product
evaluation, vendor selection, contracts
- Library administration, organization and staff training
- Implementation of automated systems, including file conversion,
new start -up and operational procedures, acceptance testing, training,
and staff relations
Current consulting activities include:
Orange County Public Library (Orange, California)
- Analyze current circulation and inter - branch request procedures;
define functional and performance requirements; conduct
a cost /benefit analysis of alternative circulation methods ( *);
write a Request for Proposal for an automated circulation
control system. ( *)
- Advise on the technical and financial feasibility of an on -line
catalog and integrate future on -line catalog needs into current
planning.
- Perform a technical analysis of BIBLIOS, an in -house automated
technical services system, considering possible commercial
alternative systems to some or all of BIBLIOS.
- Conduct a full audit of all technical services areas, investigating
work flow, work loads, use of equipment, use of automation,
and effective ,ebs
- Assist in selecting a vendor for an automated circulation
system and negotiating a contract.
- Implement one of the largest automated circulation systems
in the country, including planning, working with library and
other County staff, budgeting, telecommunications, retrospective
conversion, site preparation, training, and a complete review
of all current procedures in technical and public services.
( *) see the "Client Reports" section
0 -2- •
Write a Request for Proposal for a COM catalog ( *), assist in
selecting a vendor and negotiating a contract plan an interface
between the COM vendor, the automated circulation control
system and the current BIBLIOS system.
Plan and implement interim procedures during the conversion
from a manual circulation system and the BIBLIOS catalog
system to an automated circulation system and a COM catalog.
Specify, test, and implement the changes necessary to the remaining
portions of the BIBLIOS system required to operate the acquisitions
system.
Pioneer Multi- County Library System (Norman, Oklahoma)
Develop an implementation plan for the shared use of the
University of Oklahoma automated circulation system, including:
- retrospective conversion of material and patron records
- contract negotiation and equipment changes
- changes in manual technical services and circulation
procedures
- changes in procedures resulting from an automated
circulation system
- telecommunications design and installation
- training programs
- public relations program for staff and public
San Diego Public Library, San Diego County Library
(San Diego, California) (joint contract)
- Review and assist in development of a Request for Proposal
for a shared automated circulation control system.
- Plan patron and item conversion procedures for each library.
- Develop five year automation plans including database management,
acquisitions, cataloging, catalog production, film booking
circulation control, and management information.
- Assist in vendor selection and contract negotiation.
- Participate in contract negotiations between the two libraries
and the San Diego Data Processing Corporation.
- Consult with each library regarding current and proposed policies
and procedures.
Santa Ana Public Library (Santa Ana, California)
- Review the alternatives for automated circulation control,
including purchase of a turnkey system and shared use of two
different circulation systems, and write a report analyzing
these alternatives. ( *)
- Plan a bibliog,apnic retrospective conversion program for
a 350,000 volume collection without a shelf list, which can
be accomplished within 8 months.
- Write a Request for Proposal for an automated circulation control
system. ( *)
- Assist in selecting a vendor and negotiating a contract
- Review current procedures in technical and public services
and plan changes to optimize the benefits of the automated
circulation system.
( *) see the "Client Reports" section
• -3- •
Colorado State Library (Denver, Colorado)
- As part of the emerging Colorado Network, conduct workshops
for all types of libraries explaining the progress of the Colorado
Network and the role of individual Colorado libraries and systems.
- Conduct statewide workshops on such topics as: "An introduction
to library automation technology," "Computers, libraries, and
networking," "Resource sharing alternatives," "Emerging automation
technologies," and "Use of microcomputers in small libraries.
Fullerton Public Library (Fullerton, California)
- Review automated circulation needs.
- Write a report outlining alternatives for automated circulation,
including shared use of an existing system, joint use of a city -
owned computer, and puchase of a turnkey system. (x)
- Assist the library in budget preparation, site planning, staff
training, and necessary policy and procedural changes.
- Participate in contract negotiations with the owner of the shared
circulation system.
Huntington Beach Public Library (Huntington Beach, California)
- Assist in conducting a needs assessment for an expansion and
upgrade for an eight -year old automated circulation control
system.
- Plan for the integration of an online public access catalog and
acquisitions subsystem with the circulation control system.
- Prepare a Request for Proposal or Request for Quotation for
the expanded system.
- Assist in vendor selection and contract negotiation.
- Plan new procedures and work flow for library operations in
order to best utilize the new system.
- Coordinate interim operations during the upgrade, including
database changes and staff training.
Recent Consulting:
California State Library (Sacramento, California)
- Assess the accomplishments of the California Library Services
Act statewide public library database.
- Review new and potential technologies for statewide resource
sharing.
- Assess the needs of California public libraries in the area of
resource sharing.
- Develop a long -range plan for the future development of the
CLSA database, considering funding, technology, the role of
public academ;^ libraries, available bibliographic resources,
and needs of California citizens.
- Prepare a report for the California State Library to be used
as a basis for recommendations to the California Library Services
Board regarding future directions for the database. ( ")
(•) see the "Client Reports" section
0 - 4 - •
Hawaii State Library System (Honolulu. Hawaii)
- Review current manual circulation and intrasystem request
procedures used by Hawaii libraries.
- Conduct a cost /benefit analysis of the manual system; review
automated circulation alternatives; conduct a cost /benefit analysis
of the implementation of an automated system. ( *)
- Define the requirements for a statewide automated circulation
system capable of supporting all public libraries in Hawaii and
the State Library.
- Write a draft Request for Proposal for an automated circulation
system, deriving detailed functional and performance specifications
for the Hawaii State Library System. ( *)
Wisconsin Division for Library Services (Madison, Wisconsin)
- Create a plan for the coordinated development of computerized
library services for all types of Wisconsin libraries.
- Determine procedures for developing cost effective and high
quality bibliographic data bases for state and local levels.
- Generate a five year plan for development of automation projects
in Wisconsin libraries. ( *)
Riverside City - County Library (Riverside, California)
- Review current technical services operations, including acquisitions
cataloging, and processing of materials.
- Investigate the use of current automation, including a COM
catalog and an online bibliographic utility.
- Write a report to be incorporated into a larger study by J Matthews
and Associates outlining problems in procedures and work flow
in current operations, suggesting interim changes, and recommending
long -term solutions. ( *)
State of Connecticut (Hartford, Connecticut)
Determine how Connecticut libraries can make more effective
use of on -line technology.
Review all current cataloging, circulation, acquisition, reference,
retrospective conversion, and ILL automation practices and
all existing machine readable data bases.
Review of automation plans for the State Library, University
of Connecticut Library. college libraries, public and county
libraries, and special libraries.
- Define and document potential interfaces between different
systems, and procedures for accomplishing these interfaces.
- Determine methods for exchanging, merging. and sharing of
data to form a statewide data base. Define detailed steps
to build and maintain this data base; define the multiple uses
of this data base including local, regional, and statewide COM
and on -line catalogs.
- Provide a final report documenting these findings, and include
a five year plan of activities to accomplish these goals. ( *)
( *) see the "Client Reports" section
• -5- 0
California State Library (Sacramento, California)
- Chair commitee charged with recommending the future of the
California Ethnic Services Task Force Spanish Language Catalog.
- Identify and investigate policy issues and consequences of
alternative courses of action to the committee.
- Identify and investigate various design and implementation
options for the future of the Spanish Catalog.
- Report to the State Librarian on the validation, revision, or
extension of the Catalog's purposes, methods of production,
cost, and effectiveness as a statewide bibliographic tool for
its particular audience. ( *)
Scottsdale Public Library (Scottsdale, Arizona)
- Review plans for an in -house automated circulation system
and on -line catalog.
- Recommend methods of reducing costs and improving services
in circulation and technical services areas of the library.
- Consult with the Scottsdale Data Processing Department regarding
the use of the MARC 11 format and compatability of city and
non -city automation efforts in the library.
- Recommend interim procedures and automation to implement
in the next 5 -7 years ( *)
Newport Beach Public Library (Newport Beach, California)
- Evaluate a proposal for an automated circulation system to
be run on the City's shared Sperry - Univac computer.
- Write a report outlining steps to be taken by the Newport Beach
Public Library in evaluating a circulation system and the
appropriateness of the shared system for the Library.( *)
Saddleback Community College District (Mission Viejo, California)
- Evaluate current manual technical services operations.
- Evaluate the appropriateness of the use of OCLC in the Library.
and plan methods of handling unique Saddleback requirements.
- Discuss the consolidation of technical services operations currently
on two campuses.
- Write a report describing the evaluations. ( *)
Selected consulting clients: Tucson Public Library, Tucson, AZ
Clark County Library District, Las Vegas, NV
California State Library, Sacramento, CA
California Governor's Conference
Escondido Public Library, Escondido, CA
( *) see the "Client Reports" section
• -6- •
PREVIOUS EMPLOYMENT:
Special Assistant to the County Librarian, Los Angeles County Public Library System
(1978 - 1981)
Responsible for automation, systems analysis, work analysis and productivity;
responsible for implementation and improvement of the largest public library
microform catalog; responsible for long -range technological planning; liaison
to other library organizations; member of library administrative team.
Assistant City Librarian, Huntington Beach, CA, Public Library
(Previously Systems Librarian, Director of Technical Services)
(1972 - 1978)
Implemented automated circulation control system; converted card catalog
to computer - produced microfilm catalog; responsible for long -range and
annual budgets, personnel, and operation of large central library; worked
on planning team for new central library.
Systems Programmer and Systems Analyst: IBM Development Laboratories -
San Jose, CA; Control Data Corporation - Palo Alto, CA;
Harvard University.
EDUCATION:
Wellesley College, Wellesley, Mass., B.A. in Economics, 1960
Immaculate Heart College, Los Angeles, CA, Masters in Library Science, 1972
University of California, Irvine, Courses in Library Management
SELECTED PRESENTATIONS:
"How to make effective use of consultants in technical services operations"- American
Library Association, 1983
"Microcomputers in libraries" - American Library Association, 1982
"Implementing automated circulation control systems" - American Library Association,
1982
"Microcomputers in libraries: systems analysis and planning" - California Library
Authority for Systems and Services, 1982
"Library services and the California Spanish Language Data Base" - California
Library Association, 1982
"Automation: The preliminary steps" ;':'ohawk Valley (N.Y.) Library Association,
1982
"Library research: Practitioners vs. the ivory tower" - California Library Association,
1981
"Planning for implementation of automated circulation systems" - American Library
Association, 1981
"The automation planning process" - North Carolina Library Association, Resources
and Technical Services Section, 1981
• -7-
"COM catalogs" - North Carolina Library Association, Resources and Technical
Services Section, 1981
"Selecting an automated circulation system" - Public Library Executives
Association of Southern California, 1981
"COM catalogs: Microcomputer and disc storage" - University of Southern California
School of Library Science symposium, 1981
"AACR2 and the library administrator" - Public Library Executives Association of
Southern California, 1980
"AACR2 in the automated library" - University of Southern California School of
Library Science symposium, 1980
"Implementing an automated circulation control system" - American Library
Association, 1980
"Planning for automation" - American Library Association, 1980
"On -line bibliographic utilities" - Southern California Special Libraries Association,
1980
"Library- vendor relations - the library view" - California Library Association, 1979
"From concept to implementation: The ACCESS Study at Los Angeles County Public
Library" - American Library Association, 1979
"Tutorial on authority control" - LITA Authority Control Institute, 1979
"Selection and implementation of an automated circulation control system" - California
State Library, Automation Update III, 1977
"Implementation of a COM catalog" - Southern California Special Library Association,
1977
"Automation in the public library" - California State Library, Automation Update 11,
1976
"Implementation of an on -line circulation system - management and personnel aspects" -
American Library Association Committee on Library Automation, 1976
"The future of automation in the public library" - Ventura County, CA, Library Staff
Education Day, 1975
"Automation - A current reality" - Southern California Technical Processes Group,
1974
PUBLICATIONS:
Regular columnist, LIBRARY JOURNAL, writing on "Systems, Automation, and
Libraries." February 1983 column - "Suddenly last decade! Automation
Arrives"
11
CLIENT REPORTS:
"Request for Proposals for an On -Line
Public Library" prepared for
C
Circulation Control System for the Santa Ana
the Santa Ana Public Library February, 1983
"Automated Circulation System Alternatives for the Fullerton Public Library" prepared
for the Fullerton Public Library October, 1982
"Automated Circulation Control for the Santa Ana Public Library" prepared for the
Santa Ana Public Library October 1982
"Request for Proposals for a COM Catalog for the Orange County Public Library"
prepared for the Orange County Public Library October, 1982 (Hank Epstein,
co- author)
"A Study of Future Directions for the California Library Services Act Bibliographic
Data Base Program" prepared for the California State Library September,
1982 (Edwin M. Cortez, cc- author)
"Recommendations for Improving Current Technical Services Functions" prepared
for the Riverside City - County Library April, 1982 (as sub - contractor
to J. Matthews and Associates)
"Request for Proposals for an On -Line Circulation Control System for the Orange
County Public Library" prepared for the Orange County Public Library
April, 1981 (Hank Epstein, co- author)
"A Cost Justification Study for an Automated Circulation Control System" prepared
for the Orange County Public Library March, 1981
"Request for Proposals for a Statewide On -Line Circulation Control System for the
Hawaii State Library System" prepared for the Hawaii State Library System
December, 1980 (Hank Epstein, co- author)
"A Report to the Saddleback Community College Library" prepared for the Saddleback
Community College District November, 1980
"The Effective Use of Automation in Wisconsin Libraries: 1981 - 1985" prepared
for the State of Wisconsin October, 1980 (Hank Epstein, co- author)
"Automated Circulation System for the Hawaii State Library System: Feasibility
Study - Phase IP' prepared for the Hawaii State Library System October,
1980 (Hank Epstein and Diane Mayo, co- authors)
"A Report on the Sperry- Univac Systc m 80 Proposal to the Newport Beach Public
Library" prepared for the Newport Beach Public Library October, 1980
"The Use of On -Line Technology in Connecticut Libraries: 1980 - 1985" prepared
for the State of Connecticut May, 1980 (Hank Epstein, co- author)
"Future Automation at the Scottsdale Public Library" prepared for the Scottsdale
Public Library May, 1980
"Final Report of the Spanish Language Catalog Advisory Committee" prepared for
the California State Library May, 1980
• _9_
PROFESSIONAL ACTIVITIES:
California Library Association Council
American Library Association RASD Interlibrary Loan Committee
ALA RASD Program Planning Committee
ALA LITA ISAS Program Planning Committee
CLS] Users Group - National President (1976 -78)