HomeMy WebLinkAboutC-2465 - Agreement for Design Services for New Community Youth Center Buildingr a
CITY OF NEWPORT BEACH
TO: FINANCE DIRECTOR
Public Works
FROM: CITY CLERK
DATE: January 10, 1985
SUBJECT: Contract No. 2465
OFFICE OF THE CITY CLERK
(7141640 -2251
Description of Contract Agreement for Design Services for
New Community Youth Center Building
Effective date of Contract January 8, 1985
Authorized by Minute Action, approved on November 26, 1984
Contract with Dennis C. Wood and Associates
Address 2751 W. Coast Hwy
Newport Beach CA 92668
Amount of Contract (See,"Agreement)
Wanda E. Andersen
City Clerk
nA
attach.
City Hall • 3300 Newport Boulevard, Newport Beach, California 92663
f �Y
T0: 'CITY CLERK
FROM: Public Works Department;. V` --
SUBJECT: AGREEMENT FOR OES$N SERVICES FOR NEW, COMMUNITY
YOUTH CENTER B410ING
Attached are three copies of subject agreements...
have executed on behalf of the City, retain your copy and return
the remaming copies to this department:.
,f
enneth L. Perry .
Project Engineer
KLP:em
Att:
1 CITY OF NEWPORT BEACH, CALIFORNIA
CONTRACT NO. 2465
AGREEMENT FOR DESIGN SERVICES
[dill
NEW COMMUNITY YOUTH CENTER BUILDING
THIS AGREEMENT is entered into on this 96t- day of }z ,
1986, by the CITY OF NEWPORT BEACH, a municipal corporation, hereinafter re-
ferred to as "CITY ", and the firm of DENNIS C. WOOD AND ASSOCIATES, hereinafter
referred to as "ARCHITECT."
WITNESSETH:
CITY desires to construct a new building at its Community Youth Center
located near the intersection of Fifth Avenue and Iris Avenue in Corona del Mar;
and
Professional design services are necessary to prepare plans, specifica-
tions, and estimates suitable for obtaining approvals from public agencies and
constructing the building by means of public bidding procedures; and
ARCHITECT has submitted a proposal to furnish said professional design
services; and
CITY desires to accept said proposal from ARCHITECT;.
NOW, THEREFORE, CITY and ARCHITECT agree as follows:
I. GENERAL
CITY engages ARCHITECT to perform the professional services herein-
after described for the compensation herein stated; and
ARCHITECT agrees to perform the professional services hereinafter
described for the compensation herein stated.
II. SCOPE OF PROFESSIONAL SERVICES TO BE PROVIDED UNDER THIS AGREEMENT
A. The scope of the professional services to be provided by
ARCHITECT under this Agreement include:
1. Development of a schematic plan for the proposed building.
2. Preparation of working plans, specifications, and esti-
mate for a new building of conventional construction containing approximately
Five Thousand (5,000) square feet of floor space.
3. Coordination of the work of consultants selected and re-
imbursed by ARCHITECT, including structural engineer, mechanical engineer,
plumbing engineer, and electrical engineer.
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4. Coordination of the design work of consultants to be
selected and reimbursed by CITY, including civil engineer, soils engineer, and
landscape architect.
B. The following are not included in the basic professional
services to be provided under this Agreement.
1. Design of utilities located more than five (5) feet from
the outside of the new building.
2. Design of parking lot and other site developments.
3. Design of landscaping and irrigation systems.
4. Construction contract administration. When provided, this
service shall be compensated for in accordance with paragraph III.C.3. below.
C. The work product of ARCHITECT will consist of one set of re-
producible drawings on sheets of size 24" x 36 "; one set of job Specifications
typed on white bond paper; and one estimate.
III. COMPENSATION AND METHOD OF PAYMENT
A. Compensation for design services.
1. Compensation for design services will be paid for on the
basis of a fixed fee. The total costs for all design services to be provided
under this Agreement will be Twenty -four Thousand Five Hundred Dollars ($24,500)
and shall not be increased without the prior written approval of CITY.
2. The total cost for all design services to be provided
under this Agreement may not exceed Twenty -six Thousand Nine Hundred Fifty
Dollars ($26,950) without a revision to this Agreement.
B. Additional Services
1. Additional services shall include, but not be limited
to, the following items not included in Section A above:
excess of one meeting.
a. Attendance or presentations at public meetings in
b. Preparation of architectural models, additional ren-
derings, and additional presentation drawings in excess of those specified
above.
c. Revisions to the contract documents following approval
by the City Council; changes in scope or modifications of the Project; or de-
sign of any work outside the designated site.
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d. Environmental documents, special use permits, or
other special applications beyond building permits.
2. Compensation for additional services shall be made at
hourly rates and in the manner described in paragraphs G and H of this sec-
tion.
C. Bidding and construction admistration services
1. ARCHITECT shall perform bidding and construction ad-
ministration services only when authorized in advance by CITY.
2. Compensation for bidding and construction administration
services shall be made at the hourly rates and in the manner described in
paragraphs G and H or this section.
3. Total compensation for bidding and compensation services
shall not exceed Four Thousand Five Hundred Dollars ($4,500).
D. Reimbursable Expenses
1. The following items will be considered additions to the
design services and will be reimbursable by CITY at ARCHITECT's direct cost.
a. All reproduction of drawings, duplicate mylars,
specifications, and other material provided in conjunction with the project.
E. Phases of Design Services
1. The following shall be considered the lump sum price
to be paid for the following phases of design services:
a. For the Preliminary Design Phase, eight thousand
five hundred seventy five dollars ($8,575).
b. For the Construction Documents Phase, Seventeen
Thousand One Hundred Fifty Dollars ($17,150).
F. Completion of Design Phases
1. Each of the design phases shall be considered complete
when accepted in writing by CITY.
G. Manner of payment
1. Progress payments will be made to ARCHITECT monthly.
a. From each progress payment, Ten Percent (10 0/) will
be deducted and retained by CITY, and the remainder less the amount of all
previous payments will be paid to ARCHITECT. Upon completion of each phase
of the design services, the amount previously deducted and retained by CITY
will be paid to ARCHITECT.
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H. Hourly Rates of Compensation
1. Hourly rates of compensation to be paid for additional
design services and for bidding and construction administration services shall
be as follows:
a. ARCHITECT
(1) Architect (Dennis C. Wood & Associates)
Hourly rate
$50 per hour
b. Consultants Selected and Reimbursed by ARCHITECT
(1) Structural Engineer (Martin & Tranbarger)
Hourly rate
$50 per hour
(2) Heating, Ventilation & Air Conditioning Engineer
(Tsuchiyama & Kaino)
Hourly rate $60 per hour
(3) Plumbing Designer (T & K)
Hourly rate
$60 per hour
(4) Electrical Engineer (RWR Associates)
Hourly rate
$40 per hour
IV. OWNERSHIP OF PROJECT DOCUMENTS
Original drawings, reports, notes, maps and other documents shall
become the property of CITY and may be reproduced and utilized as deemed neces-
sary by CITY.
V. RESPONSIBILITIES OF CITY
A. CITY shall provide the following information and services in
order for ARCHITECT to complete his work:
1. Plans for adjacent roads, utilities and easements.
2. Designate a representative to act in CITY's behalf with
respect to the Project. CITY's representative shall examine documents submitted
by ARCHITECT and shall render decisions promptly to avoid unreasonable delay in
the progress of ARCHITECT's services.
3. Report promptly in writing to ARCHITECT any fault or
defect in ARCHITECT's services or non - conformance during construction.
B. Services, information, and all documents furnished by CITY
or others retained by CITY shall be provided at CITY's expense. ARCHITECT
shall be entitled to rely on the accuracy and completeness thereof.
VI. RENEGOTIATION
If the Project is suspended for more than nine (9) months or
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abandoned in whole or in part and resumed after such suspension or abandon-
ment, ARCHITECT's compensation shall be subject to renegotiation.
VII. RIGHT OF TERMINATION
A. CITY reserves the right to terminate this Agreement at any
time and for any reason by giving ARCHITECT seven (7) days' prior written
notice; notice shall be deemed served upon deposit in the United States Mail,
postage prepaid, addressed to ARCHITECT's business office. In the event of
termination due to fault by ARCHITECT, CITY shall be obligated to compensate
ARCHITECT for only those authorized services which have been completed and ac-
cepted by CITY. If this Agreement is terminated for any reason other than
fault of ARCHITECT, CITY agrees to compensate ARCHITECT for the actual ser-
vices performed up to the effective date of the notice of termination, on the
basis of the fee schedule contained above in Section III.
VIII. PROJECT SCOPE REVISIONS
The scope of the Project may be changed and the maximum fee re-
vised upon prior written approval of CITY if the increase in the maximum fee
does not exceed Two Thousand Four Hundred Fifty Dollars ($2,450). Any revisions
to the scope of the Project which would result in an increase in the maximum
fee exceeding Two Thousand Four Hundred Fifty Dollars ($2,450) may be approved
by CITY pursuant to a written amendment to this Agreement executed by the par-
ties hereto.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement
on the date first above written.
ATTEST:
City Clerk
AP
AS TO FORM:
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CITY OF NEWPORT BEACH,
CITY
DENNIS C. WOOD AND ASS IATES
C J� �_&� i y �_
nnis C. Wo
ARCHITECT
0
i
dennir c.
w d
and a"ociatcr
Oct. 3, 1984
Mr. Benjamin B. Nolan
Public Works Director
City of Newport Beach
P. 0. Box 1768
Newport Beach, CA
Ref: Corona del Mar, Community Youth Center
Dear Mr. Nolan:
- I am submitting a proposal for professional fees for the CDM,
hie proposal is based on a new 5000 square foot building of
conventional construction.
1.0 PHASE I: Design and Working Drawings
Thru Bui ing Department
1.1 Architectural
1.2 Consulting Engineers
A. Structural
(Martin & Tranbarger, Bob Loeffler)
B. HVAC
(Tsuchiyama & Kaino, Ken Kaino)
C. Plumbing
(T & K, Ken Kaino)
D. Electrical
(RWR Assoc., Ralph Raya)
Sub total
1.3 Landscape Architect (Site Design)
(Design - Construct, Inc., Dave Fennell)
See attached proposal, including supervision
Total
2.0 Fees under separate contract to City under
Architects supervision
2.1 Civil Engineer
(Hall & Foreman, Rick Doolittle)
2.2 Soils Engineer
To be determined
$3200
1800
1000
2500
C: 11
DWA: 2751 W. Coast Hwy. Newport Beach, CA 92668: (714) 642 -0230
$16000
24500
15000
$39500
N. I. C.
(Verify)
N. I. C.
(Verify)
clennir CO
and carrociater
Page 2
3.0 PHASE II: Bidding/Negotiation
(Hour y rate as requested by City ( see rates as
indicated in section 4.0 below.)
4.0 CONTRACT ADMINISTRATION
Hourly rates as requested by City
4.1 Architect
4.2 Consulting Engineers
A. Structural
B. HVAC
C. P117mbinv
spec;
111.: excluded
(To be included at the request of the City)
5.1 Interior Design
5.2 Special Presentations
A. Use permits, public hearings etc.
B. Models
C. Renderings
5.3 As -built drawings (should be made by General Contractor)
5.4 Detailed Cost estimating
If there are any questions, please feel free.to call.
Respectfully,
Dennis Wood
Architect
DW /jm
cc. Ron Whitley
DWA: 2751 W. Coast Hwy. Newport Beach, CA 92663 (714) 642 -0230
$50.00 /hr.
$50.00 /hr.
$60.00 /hr.
$60.00 /hr.
$40.00 /hr.
TO
• FROM
SUBJECT
CITY COUNCIL
BY THE CITY COUNCIL
CITY OF NEWPORT BEACH
NOV 2 G 1984
A PPTt 017rn
kvember 13, 1984
CITY COUNCIL AGENDA
ITEM N0: F-3(a)
Public Works Department and Parks, Beaches and Recreation Department
NEW BUILDING AT COMMUNITY YOUTH CENTER NEAR FIFTH AND IRIS AVENUES
(CONTRACT 2465)
RECOMMENDATION:
1. Authorize the Mayor and City Clerk to execute a Professional
Services Agreement with Dennis C. Wood and Associates in the
estimated amount of $24,500.
DISCUSSION:
The 1984 -85 budget contains an appropriation of $465,000 from the
Park and Recreation Fund to construct a new 5,000 square foot building, to
demolish existing buildings, and for site development at the Community Youth
Center. The location is shown on the attached sketch.
After interviewing three local architectural firms that had
• expressed interest in the project, the staff invited Dennis C. Wood and
Associates to submit a proposal to design the building. Dennis Wood had
previously prepared plans for a new combination sailing center and public
restroom building that was proposed to be built at the 19th Street public
beach, but was not built.
Compensation will be based on the consultant's hourly rate schedule,
with an estimated total price of $24,500 which cannot be exceeded without prior
written consent, and which cannot be exceeded by more than 10% without an
amendment to the agreement.
It is planned to award a contract for the building and adjacent
site development in the spring of 1985; and to request funds for the tot lot
in the 1985 -86 budget so that the tot lot may be completed as soon as the new
building is completed and the old buildings demolished.
The architect will coordinate the work of other consultants on
the building, including the structural engineer, the heating, ventilating
and air conditioning engineer, plumbing engineer, and electrical engineer.
The civil engineer, soils engineer, and landscape engineer will be retained
• separately by the City.
Benjamin B. Nolan Ronald A. Whitley
Public Works Director Parks, Beaches and Recreation Director
BBN: RAW: jw
Att.
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