The URL can be used to link to this page

Home My WebLink AboutC-2466 - Building Maintenance Services for City Hall ComplexANDERSON & ANDERSON INSURANCE BROKERS, INC. 7J� 2495 CAMPUS DRIVE O IRVINE, CA 92715 i TEL: (714)1 5-'- 1 �O INSURED RELIABLE MAINTENANCE SERVICE 3184 AIRWAY DRIVE, SUITE B' COSTA MESA, CA 92626 (MMIDD/VY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. A COMPANY B LETTER COMPANY LETTER C COMPANY D LETTER COMPANY E LETTER COMPANIES AFFORDING COVERAGE THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDI. TIONS OF SUCH POLICIES. CO LTR TYPE Of INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MMA)DriY) POLICY EXPIRATION DATE LMWDDN19 LIABILITY LIMITS IN THOUSANDS EACH OCCURRENCE AGGREGATE GENERAL LIABILITY BODILY COMPREHENSIVE FORM INJURY $ $ PROPERTY DAMAGE $ $ PREMISES/OPERATIONS UNDERGROUND EXPLOSION & COLLAPSE HAZARD PRODUCTSICOMPLETED OPERATIONS CONTRACTUAL BI a PD COMBINED $ $ INDEPENDENT CONTRACTORS BROAD FORM PROPERTY DAMAGE PERSONAL INJURY PERSONAL INJURY $ AUTOMOBILE LIABILITY MY ANY AUTO KRRY (PEA PEmm $ ALL OWNED AUTOS (PRIV. PASS.) BJI91Y OTHER THAN ALL OWNED AUTOS PEN. PASS. Kay (PER ACLlDENO $ PROPERTY DAMAGE $ HIRED AUTOS NON-OWNED AUTOS GARAGE LIABILITY BI a PD COMBINED $ EXCESS LIABILITY UMBRELLA FORM W a PID COMBINED $ $ OTHER THAN UMBRELLA FORM STATUTORY WORKERS' COMPENSATION (EACH ACCIDENT) A AND EMPLOYERS' LIABILITY KR 861 -4517 07 -01 -86 07 -01 -87 :' $ (DISEASE-POLICY LIMIT) .'; ::. j $ (DISEASE -EACH EMPLOYEE). OTHER * *THIS ER FI ** DESCRIPTION OF OPERATIONS /LOCATIONS/VEHICLESISPECIAL ITEMS RE: OPERATIONS AND LOCATIONS OF THE NAMED INSURED. CITY OF NEWPORT BEACH ATTN: Wanda E. Anderson 3300 Newport Blvd. Newport Beach, CA 92663 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX- PIRATION DATE THEREOF, THE ISSUING COMPANY WILL �xQl�)(IM MAIL 1 n DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER N ED TO 7HE LEFT, 81 1 ch 0 ROBERT M. ANDERSON CITY OF NEWPORT BEACH TO: FINANCE DIRECTOR General Services Dept. FROM: CITY CLERK DATE:, February 7, 1985 SUBJECT: Contract No. C -2466 OFFICE OF THE CITY CLERK (714( 640 -2251 2-/7/JFS Description of Contract New Building Maintenance Services Contractor for City Hall Complex Effective date of Contract February 6, 1985 Authorized by Minute Action, approved on September 24. 1984 Contract with uy R„G„nherg'G Address Reliable Maintenance, Incorporated 3184 Airway :Dr.. Suite B Amount of Contract (See Agreement) Wanda E. Andersen City Clerk WEA:1r attach. City Hall • 3300 Newport Boulevard, Newport Beach, California 92663 ANDERSON AND ANDERSON INSURANCE BROKERS, INC. 2495 CAMPUS DRIVE IRVINE, CA 92715 TEU (7141752-2255 INSURED RELIABLE MAINTENANCE SERVICE 3184 AIRWAY DRIVE, SUITE B COSTA MESA, CA 92626 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANY A LETTER COMPANY LETTER B COMPANY LETTER C COMPANY D LETTER COMPANY E LETTER COMPANIES AFFORDING COVERAGE THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDI- TIONS OF SUCH POLICIES. -CO LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MMIDOm'1 POLICY EXPIRATION OA -E (MMIDD/ Y) LIABILITY LIMITS IN THOUSANDS EACH OCCURRENCE AGGREGATE GENERAL LIABILITY COMPREHENSIVE FORM PREMISES/OPERATIONS UNDERGROUND EXPLOSION 8 COLLAPSE HAZARD PRODUCTSICOMPLETED OPERATIONS CONTRACTUAL INDEPENDENT CONTRACTORS BROAD FORM PROPERTY DAMAGE PERSONAL INJURY ewar INJURY $ W $ PROPERTY DAMAGE $ $ ER a PD COMBINED 22 `✓' $ PERSONAL INJURY $ AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS (PRW PASS .I !OTHER THAN ALL OWNED AUTOS l PRIV. PASS.) HIRED AUTOS NON -OWNED AUTOS GARAGE LIABILITY RODLY INJURY (PER PERSON) $ BODILY INJURY )PER uCLlDem $ PROPERTY DAMAGE $ el s PD COMBINED $ EXCESS LIABILITY UMBRELLA FORM OTHER THAN UMBRELLA FORM BI & PD COMBINED CC $ CC $ A WORKERS' COMPENSATION- AND EMPLOYERS' LIABILITY KR 861 -4516 07 -01 -86 07 -01 -67 STATUTORY $ (EACH ACCIDENT) )DISEASE -POLICY LIMIT) (DISEASE EACH EMPLOYEE). OTHER DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES /SPECIAL ITEMS ALL OPERATIONS AND LOCATIONS OF NAMED INSURED. j City of Newport Beach - ATTN: Wanda E. Anderson 3300 Newport Blvd. Newport Beach, CA 92663 rr4M.r1Tzq ". SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX- PIRATION DATE THEREOF, THE ISSUING COMPANY WILL)(f,RSlgl/%=XXO MAIL -2n DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE ANDERSON AND ANDERSON i INSURANCE BROKERS, INC. 2495 CAMPUS DRIVE IRVINE, CA 92715 TEL (714) 752-= INSURED Reliable Maintenance Service 3184 Airway Drive, Suite B Costa Mesa, CA 92626 BE Tic _ ISSUE DATE (MWDD/YY) June 23, 1986 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. I COMPANIES AFFORDING COVERAGE COMPANY A LETTER Industrial Indemnit COMPANY B LETTER COMPANY C LETTER I COMPANY D LETTER COMPANY E LETTER ABOVE FOR THE POLICY PERIOD INDICATED. ) RESPECT TO WHICH THIS CERTIFICATE MAY ALL THE TERMS, EXCLUSIONS, AND CONOI- .CO LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MMIDONY) POLICY EXPIRATION DATE (MMIDOIWI LIABILITY LIMITS IN THOUSANDS EACH OCCURRENCE AGGREGATE GENERAL LIABILITY BODILY COMPREHENSIVE FORM INJURY $ $ PROPERTY DAMAGE $ $ PREMISES/OPERATIONS UNDERGROUND EXPLOSION 8 COLLAPSE HAZARD PRODUCTS/COMPLETEO OPERATIONS CONTRACTUAL EN s PD COMBINED $ $ INDEPENDENT CONTRACTORS BROAD FORM PROPERTY DAMAGE PERSONAL INJURY PERSONAL INJURY $ AUTOMOBILE LIABILITY GODLY ANY AUTO INJ ORY IPEF FERSONI $ ALL OWNED AUTOS (PRV. PASS.) BODILY ALL OWNED AUTOS (PRIV. PASS. OTHER THAN NR +PER ACCIOENO $ HIRED AUTOS PROPERTY NON -OWNED AUTOS DAMAGE $ GARAGE LIABILITY 81 B PD COMBINED $ .. EXCESS LIABILITY UMBRELLA FORM BI s COMBINED $ $ OTHER THAN UMBRELLA FORM STATUTORY WORKERS' COMPENSATION (EACH ACCIOn EN $ 100 AND EMPLOYERS' LIABILITY KR 861 -4503 05 -31 -86 05 -31 -87 $ 500 (DISEASE -POUCV LIMIT) $ SO (DISEASE -EACH EMPLOYEE). OTHER DESUHIPTION OF UPEHATIONS/LOCATIONSIVEHICLES /SPECIAL ITEMS All operations and locations of named insured. Ms. Wanda E. Anderson City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92663 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX, PIRATION DATE THEREOF, THE ISSUING COMPANY WILL. ::ff� ��,,TT..��11 MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDERINJC�TMGR' LEFT. q�gi9S9€JF��:�AA%7EJS�G 7P1P+Y�iAl9ACKil�R9t91�I13{�X DFN+TYXJLONRISlPRM Dl6L9EWiAN@XXIXSIq 91R:Pf€N9R4GNd i AUTHORIZED REPRESENTATIVE C �/(/� /�I t� IIII �.VI^QOIU ROBERT M. ANDERSO HY ROSENBER(;'S RELIABLE MAINTENANCE INCORPORATED JANITORIAL SERVICE • WINDOW CLEANERS 3184 Airway, Suite 8, Costa Mesa, CA / 1774) 558 -2540 4 �f' January 25 1985 8 ✓��T�9tpp� p L yF�yaO�ry 119 � 09 O,c L�r Mr. Wade Beyeler,'Director (4 Bye City of Newport Beach General Services Dept. 71 Dear Mr. Beyeler: Enclosed please find the signed contract documents as per your letter of January 23, 1985. C all , Ian Rosenberg Encs. 1 BY THE CITY COUNCIL CITY OF NEWPORT BEACH SEP 241984 TO: MAYOR AND CITY COUNCIL FROM: General Services Department SUBJECT: C- 2Hb(e RECOMMENDATION: -aA4 Lop 4a (3S) CITY COUNCIL AGENDA ITEM NO. SEPTEMBER 24, 1984 Approve the award of a contract for building /janitorial maintenance service for the City Hail Complex to the Reliable Maintenance Co.; cost to be $3,685 monthly. BACKGROUND: On December 14, 1981, the City Council passed Resolution No. 11101, giving approval to Contract No. 2311 with the Commercial Maintenance Systems, Santa Ana, CA. This contract provided for contract janitorial maintenance service for the City Hall Complex, including Council Chambers, Planning and Build- ing Departments, and the City Yard Complex. It became effective on 1/4/82, and the current cost to the City is $3,611 /monthly. In response to an increasing level of complaints concerning various aspects of service provided by CMS, earlier this summer I was directed by the City Manager to solicit new bids for a new building maintenance service contract for the"City Hall Complex only. CMS would continue to service the City Yard Complex. After contacting many commercial businesses and other agencies regarding their contractors, I eventually received three bids for the new City Hall Complex contract. All of the bids are based on providing janitorial service to the buildings currently in use. They do not include coverage for the new Pro- fessional- Technical Building, as yet. It is understood that once the new building is completed and occupied, the rented space would be vacated and deleted from the contract. Any adjustment in the contract made necessary by the move would then be negotiated. The three bids are as follows: BENCO BUILDING SERVICES, INC. ran ve. Los Angeles, CA 90007 II. RELIABLE MAINTENANCE, INC. irway, uite Costa Mesa, CA 92627 III. SERVICE MASTER, INC._ ox Irvine, CA 92714 $3,057 /monthly $3,685 /monthly $4,260 /monthly page 2 CITY COUNCIL AGENDA ITEM NO. SEPTEMBER 24, 1984 All of the proposed bids were based on the same service criteria and specifi- cations. Benco Building Services is the apparent low bidder, but after con- tacting their references, the response was not very positive. Their service was rated as only fair. Service Master, Inc. was the highest bidder of the three because of additional charges for carpet shampooing and for servicing the Council Chamber after every meeting. Reliable Maintenance was the next to lowest bidder. Their references revealed that they had been servicing some of The Irvine Co. buildings for the last five to six years. Their serv- ice was rated from very good to excellent. After considering all the factors involved, and digesting the comments re- ceived from their references, I could not recommend awarding the contract to Benco Building Services. I believe it would only be a repetition of our ex- periences with other contractors. Also, the bid from Service Master, Inc. was quite high, and contained too many additional charges. On the other hand, the bid from Reliable Maintenance appears to be reasonable, and their service was rated highly by their references. Therefore, I recommend awarding to Reliable Maintenance, Inc. the contract for building maintenance services for the City Hall Complex. Commercial Mainten- ance Systems would retain the contract for the City Yard Complex. NEW CONTRACT - (City Hail only) $3,685 /monthly EXISTING CONTRACT - (City Hall only) 2,393 /monthly $1,292 /monthly CONTRACT INCREASE Funds for this expenditure are contained within Account No. 02- 1016 -000, Gen- eral Services, Building Maintenance Division, Professional and Technical Serv- ices. Wade S. Beyel r WSB /ib JANITORIAL SERVICES AGREEMENT 6-2,W This Agreement, made this Al day of �� x/1985, by and between THE CITY OF NEWPORT BEACH, (hereinafter "City ") a Municipal Corporation and Charter City duly organized and operating under the laws of State of California, and HY ROSEWERG'S RELIABLE MAINTENANCE INCORPORATED, (hereinafter "Reliable ") is made under the following terms and conditions. A. Reliable, owns and operates a janitorial service business at 3184 Airway St., #B, Costa Mesa, California providing janitorial and cleaning maintenance services. B. City has a need for janitorial and window cleaning services for its public buildings within the City Hall complex. NOW, TI- EREFCRE, the parties hereto agree as follows: I. Duties of Reliable A. Reliable shall perform all building janitorial maintenance services and indoor /outdoor window washing for buildings within the City Hall complex, which include the City Council Chambers, the City Attorney's office, the Fire Department, the Parks, Beaches & Recreation building and the Professional & Technical building. Janitorial services are to be performed five days per week between 5 :15 p.m. and 7:00 a.m., as follows: G B. The services to be performed by Reliable shall be part of a well- managed and supervised cleaning program with the highest standards of quality and productivity including, but not necessarily limited to, weekly inspections and program evaluation reviews with City's representative, and same -day correction system by trained and qualified crews to handle day -to -day operations: (I) Daily (a) Check City Clerk's calendar to determine which rooms in the Council Chamber Building or in the City Hall building are to be opened to the public for meetings at times specified that evening; open doors to those rooms ten minutes before the specified times, making sure doors to surrounding rooms are locked; (b) Turn out lights not on time clocks and not specified by City as required for decorative, security or safety lighting; (c) Assume responsibility while working in the building for reasonable protection of City property in portions of City Hall and Council Chambers; 2 9 • (d) Lock doors, shut off lights and disconnect appliances when meetings adjourn; (e) Keep waste baskets clean, inside and outside, and install new plastic trash bag liners; (f) Sweep all uncarpeted floors, including under furniture, using treated dust cloths or dust mops; (g) Clean spots from uncarpeted floors giving special attention to employees' lunch room and restrooms; (h) Vacuum all carpets with commercial vacuum cleaner, including under furniture; dust tables, desks and counter tops; 0) Remove carbon, ditto blue and other stains from desks, counters and table surfaces by washing with appropriate chemicals; (j) Clean and sanitize drinking fountains, remove spots and polish metal; (k) Empty all ashtrays and sand urns and wipe ashtrays clean; (1) Pick up litter and sweep porches at building entrances; 3 (m) Sweep and wash restroom floors with pine oil disinfectant or equivalent; wipe walls and floor tiles clean; (n) Clean restroom wash basins, toilet bowls and seats and urinals with pine oil disinfectant detergent or equivalent; eliminate urine odor from restrooms; (o) Clean and refill restroom towel, toilet tissue, paper toilet seat covers and soap dispensers with supplies; replace urinal deodorant cakes as used; (p) Clean slAash screens in men's urinals; (q) Polish mirrors and chrome portions of fixtures, piping and toilet seat hinges; (r) Clean spots and marks from restroom walls and toilet partitions; (s) Clean chalkboards; (t) Pick up litter and sweep outside all door entrances. M (Z) Weekly (a) Vacuum fabric furniture and remove spots; (b) Wash and sanitize restroom tile walls and toilet partitions; (c) Clean fingermarks and smudges from cabinets, walls, doors, partitions around door handles and light switches and other frequently touched areas; i (d) Remove shoemarks from baseboards, walls and furniture legs. (3) Monthly (a) Damp mop and machine scrub uncarpeted floors, wax and buff; wipe all baseboards and furniture legs clean after each floor refinishing; (b) Vacuum drapes and cornices; (c) Dust all picture frames and other objects on walls; (d) Wash inside and outside windows and sills; (e) Dust mini blinds; (f) Clean all wall and ceiling vent and fan covers; (g) Clean aluminum and wood door sills, checks, kick plates, etc.; 5 0 6 (4) Every Three Months (a) Clean and wax floors in vaults in Finance Department, Public Works Department and City Clerk's office during working hours; (b) Strip wax from uncorpeted floors, wax and buff floors during non - working hours. (5) Every Six Months (a) Shampoo or steam clean carpets during weekend hours. 2. Term. This Agreement shall continue in effect until earlier terminated as provided in paragraph 7. 3. Compensation. As compensation for janitorial services performed hereunder, City shall pay Reliable the total sum of $4,125.00 per month, payable as follows: Janitorial Service $3,075.00 per month Window Cleaning 1,050.00 per month 4. Independent Contractor. The parties intend that Reliable, in performing services herein specified, shall act as an independent contractor and shall have control of his work and the manner in which it is performed. Reliable is not to be considered an agent or employer of City and is not entitled to participate in any pension plans, bonus, stock or similar benefits that City provides for its employees. 6 5. Indemnification. Reliable shall defend, indemnify and hold City harmless against all liablility or loss and against all claims or actions based upon or arising out of injury to, or death of persons, or damage to or loss of property caused by, or in any way related to, the acts or omissions of Reliable or its employees, or agents in connection with the performance of this Agreement. 6. Termination. City reserves the right to terminate this Agreement upon 30 days' notice. Notices shall be in writing and mailed to the parties, as follows: To City City of Newport Beach 3300 Newport Blvd., Newport Beach, CA 92663 Att'n: City Attorney To Reliable Hy Rosenberg's Reliable Maintenance, Incorporated 3184 Airway Dr., Suite B Costa Mesa, CA 92626 If notice is so given, this Agreement shall terminate after expiration of 30 days from date of mailing. The liability of the parties for further performance of the terms of this Agreement shall thereupon cease. 7. Assignment. This Agreement shall not be assigned without written consent of City, which consent shall not be unreasonably withheld. 7 8. Entire Agreement. This Agreement shall be governed by the laws of the State of California and constitutes the entire agreement between the parties and may be modified only in writing by the parties hereto. Executed at Newport Beach, California on the day and year first above written. ATTEST: i City Clerk A AP�OVED A$ /T�. Criy Attorney CITY CITY OF NEWPORT BEACH Mayor HY ROSENBERG'S RELIABLE MAINTENANCE, INCORPORATED X BY: