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Home My WebLink AboutC-2469 - PSA for Design of Cannery Village AreaTO: FROM: 0 0 CITY OF NEWPORT BEACH OFFICE OF THE CITY CLERK P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 (714} d4 -3005 FINANCE DIRECTOR CITY CLERK DATE: April 29, 1987 SUBJECT: Contract No. C -2469 (Amended) Description of Contract / U -,4 -17 Agreement for Professional Engineering Services for Design of Cannery Village Area Street Improvements Effective date of Contract April 29, 1987 Authorized by Minute Action, approved on Contract with Norris - Repke, Inc. Address 507 East First Street, Suite "A" Tustin, CA 92680 Amount of Contract Spa Agreement "Wea , Wanda E. Raggio City Clerk WER:pm Attachment 3300 Newport Boulevard, Newport Beach • l # s y 14, 1986 TO: CITY COUNCIL FROM: Public Works Department SUBJECT: CANNERY VILLAGE STREET IMPROVEMENT MASTER PLAN RECOMMENDATION: c -Z,�69 CITY COUNCIL AGENDA ITEM N0. F -3(c) BY THE CITY COUNCIL CITY Of NEFWPORT BEACH JUL 14 1986 APPROVED Authorize the Mayor and the City Clerk to execute an amendment to a consultant agreement with Norris -Repke Inc., for the preparation of plans, specifications and cost estimates for the over -all street improvements for Cannery Village. DISCUSSION: The City Council approved a consultant agreement with Norris -Repke Inc. on October 9, 1984 for the completion of improvement plans for Cannery Village. As a part of the original agreement, the consultant was to utilize • existing City topographic surveys for the design of the Cannery area improve- ments, performing minor additional topographic surveys as needed with his own survey crew. However, during the design process it became apparent that substan- tially more survey was required than originally thought, as most of the City surveys were done prior to 1977. Since that time approximately 35% of the street improvements have been modified, requiring additional survey by the con- sultant's survey party. The consultant has requested partial compensation for the additional scope of survey work, as well as for additional design of offsite improvements, all in the amount of $5,000. The consultant has expended $32,600 for the design of the Cannery Village improvements as of April 1986 and is requesting only par- tial compensation. The agreement for the Cannery Village Master Plan street improvements is funded from Account No. 02- 2797 -279. It is felt that the request is justified and it is recommended that an • additional $5,000 be authorized for completion of the Cannery Village improve- ment plans. Attached iis�a sketch showing the streets included in the contract. �. Ben amin B. Nolan Public Works Director RLH:jd Att. nom, %• `•� ,' =•. W V. h2 V 0 f% QN��E ... 44 0- s !r N, i t 4 M1J �t ,r? nom, %• `•� ,' =•. W V. h2 V 0 f% QN��E ... 44 0- s !r N, i i • CITY OF NEWPORT BEACH r RECEIVED APR 2 0 1987 PUBLIC WORKS DEPARTMENT 3300 Newport Boulevard P.O. Box 1768 Newport Beach, CA 92658 -8915 Date April 17, 1987 TO: Norris - Repke, Inc. 507 East First Street, Suite "A" Tustin, California 92680 ATTENTION: Mr. Jack Norris SUBJECT: Cannery Village Agreement We are transmitting the following: No. Copies Description 3 Modification to Cannery Village Agreement 31 Pei can �� 1 .A Remarks: The attached agreement authorizes payment of the additional $5,000 approved by the City Council last year per your request. Please execute all three (3) copies of the attached Agreement and _return all copies to my attention for processing. If you have any questions, please feel free to call me at 644 -3311. By: Richard Hoffstadt Subdivision Engineer RH /bjm Attachment MODIFICATION OF AGREEMENT NUMBER C- .1VG9 This Modification of the Agreement entered into thi sday of April, 1987 by OF NEWPORT BEACH, a municipal corporation and NORRIS- REPKE, INC., (hereinafter "Consul reference to the following: RECITALS: Number e-,2 I and between the CITY (hereinafter "City") tent "), is made with A. City entered into an Agreement with Norris - Repke, Inc. on October 12, 1984 for Professional Services to complete the street design for Cannery Village; and B. In the original Agreement, the Consultant was to utilize existing city topographic surveys for the design of the Cannery area improvements, performing minor additional topographic surveys as needed with Engineers survey crew; and C. Approximately thirty -five percent (35 %) of the City's topographic survey was unusable due to changes in field conditions; and D. Engineer has requested partial compensation for the additional scope of survey work and design of offsite improvements in the amount of five - thousand dollars ($5,000). -1- NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. Paragraph IV of the Agreement is modified to read as follows: IV. Time of Completion Final design, including all plans and other documents for the PROJECT shall be submitted to the Public Works Director of the CITY for final review by July 1, 1987. 2. Paragraph VIII of the Agreement is modified to read as follows: VIII. Fee Schedule and Payment In consideration of the performance of the above- ' described engineering services, CITY hereby agrees to pay Engineer an amount based upon the hourly rate schedule set forth below. In no event shall said amount be greater than Twenty -Five Thousand Dollars ($25,000) except as otherwise provided herein. A. Hourly rates for office and field personnel shall be as follows: Classification Fee Registered Engineer $57.00 Licensed Land Surveyer $53.00 Designer and Supervisor $47.00 Draftsman and Technician #38.00 Clerical $26.00 Survey Crew (3 -man) $128.00 (2 -man) $102.00 (1 -man) $72.00 The above fees will be escalated six percent (6%) on each August 1, beginning August 1, 1985, for any work uncompleted -2- at the time through no fault of Engineer. Outside agency fees, reproductions, photographs, and long distance phone charges are not included in above fees and will be billed at cost plus ten percent (10 %). Periodic progress billings will be made for work completed. B. The contract amount shall be paid to Engineer as follows: 1. Monthly partial payments shall be based on the amount earned each month, as determined by the fee schedule. The sum of the monthly partial payments shall not exceed ninety -five percent (95%) of the maximum fee; 2. Balance of the total amount earned to be paid upon completion of work specified in Section II (Services to be performed by Engineer). -3- 3. Except as expressly modified herein, all other terms and covenants set forth in the Agreement shall remain the same and shall be in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Modification of Agreement to be executed on the day and year first above written. 7S LOFORM CITY ATTORNEY -4- City Clerk / NO] By CITY OF NEWPORT BEACH OFFICE OF THE CITY CLERK (714(640 -2251 TO: FINANCE DIRECTOR FROM: CITY CLERK DATE:, October 18, 1984 SUBJECT: Contract No. 2469 Description of Contract Agreement for Professional Engineering Services for Design of Cannery Village Area Street Improvements Effective date of Contract October 12, 1984 Authorized by Minute Action, approved on October 9, 1984 Contract with Norris - Repke, Inc. Address Engineer's Business Office 17662 Irvine Blvd., Suite 7 Tustin, CA 92680 Amount of Contract (See Agreement) Wanda E. Andersen City Clerk WEA:lr attach. City Hall • 3300 Newport Boulevard, Newport Beach, California 92663 C3g� AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FOR DESIGN OF CANNERY VILLAGE AREA STREET IMPROVEMENTS THIS AGREEMENT is made and entered into this xQd& day of 1984, by and between the CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as "CITY ", and the firm of NORRIS- REPK.c", Tl0., hereinafter referred to as "ENGINEER" WITNESSETH: WHEREAS, CITY intends to have complete street improvements plans prepared for the Cannery area: The project area will include 30th Street from Newport Boulevard to LaFayette Avenue, 29th Street from Newport Boulevard to LaFayette Avenue, Villa Way from 29th Street to LaFayette Avenue, west side of LaFayette Avenue from Villa Way north 150 feet to the first alley, the four alleys bounded by Newport Boulevard, 28th Street, LaFayette Avenue and 30th Street, and the alley between 30th and 31st Streets from Villa Way to LaFayette Avenue. WHEREAS, ENGINEER has submitted a proposal to CITY (dated August 3, 1984) to perform engineering services in connection with the design of PROJECT; and - WHEREAS, CITY desires to accept said proposal; NOW,THEREFORE, in consideration of the foregoing, the parties hereto agree as follows: I. General A. CITY engages ENGINEER to perform the services hereinafter described for the compensation herein stated. B. ENGINEER agrees to perform said services upon the terms hereinafter set forth. II. Services to be performed by ENGINEER ENGINEER hereby agrees to perform the following services: A. Prepare complete, detailed plans, specifications and engi- neer's estimate (PS & E) for construction of ultimate im- provements. The components of the process to produce the PS & E include, but may not be limited to, the following activities: Iof5 III ! i 1. Conduct a thorough inspection of the PROJECT, photograph it, reinspect portions as necessary. 2. Review all available improvement plans, atlases, record maps, and any other similar maps. 3. Determine the most -used elevation datum for use in the surveys, and provide equations for conversion of eleva- tions on existing plans. 4. Compile horizontal control. 5. Draft plan views at 1 inch equals 20 feet on improvement plan sheets incorporating the topographic information shown on CITY's field notes. 6. Determine additional surveying necessary. 7. Perform survey for horizontal control and supplemental topography. 8. Begin design. 9. Confer with CITY staff for input on preferences where alternatives may be chosen. 10. Perform survey to obtain still further topographic in- formation identified as needed during design and to verify datums between existing improvement plans as needed. 11. Complete the PS & E. B. It is assumed that CITY's topographic surveys were complete, accurate and correct when performed, and the purpose of the supplemental survey is to update them and add detail along join lines as necessary. C. In addition to the contract documents (PS & E), ENGINEER will provide CITY with copies of ENGINEER's field notes, co- ordinate control and horizontal control plan. Duties of CITY CITY hereby agrees to supply ENGINEER with the following in- formation and materials: 2of5 0 0 A. Available records pertaining to existing street improvements and CITY -owned utilities. B. CITY crews to pothole underground facilities that might inter- fere with the construction. C. Any other additional available information which the parties hereto agree may be beneficial to the design of the PROJECT. IV. Time of Completion Final design, including all plans and other documents for the PROJECT shall be submitted to the Public Works Director of the CITY for final review by April 1, 1985. V. Ownership of PROJECT Documents Original drawings, reports, notes, maps, and other documents shall become the property of CITY and may be reproduced and utilized as deemed necessary by the Public Works Director. VI. Engineer in Charge Jack P. Norris, RCE No. 15446, shall be the Engineer in Charge of PROJECT design. VII. Right of Termination CITY reserves the right to terminate this Agreement at any time by giving ENGINEER seven (7) days' prior written notice; notice shall be deemed served upon deposit in the United States Mail, postage prepaid, addressed to the ENGINEER's business office at 17662 Irvine Boulevard, Suite 7, Tustin, California 92680. In the event of termination due to errors, omissions, or negligence of ENGINEER, CITY shall be relieved of any obligation to com- pensate ENGINEER for that portion of the work affected by such errors, omissions, or negligence of the ENGINEER. If this Agreement is terminated for any other reason, CITY agrees to compensate ENGINEER for the actual services performed up to the effective date of the notice of termination, on the basis of the fee schedule contained herein. VIII. Fee Schedule and Payment In consideration of the performance of the above - described 3of5 0 0 engineering services, CITY hereby agrees to pay ENGINEER an amount based upon the hourly rate schedule set forth below. In no event shall said amount be greater than Twenty Thousand Dollars ($20,000) except as otherwise provided herein. A. Hourly rates for office and field personnel shall be as follows: Classification Fee Registered Engineer $ 57.00 Licensed Land Surveyor $ 53.00 Designer and Supervisor $ 47.00 Draftsman and Technician $ 38.00 Clerical $ 26.00 Survey Crew (3 -man) $128.00 (2 -man) $102.00 (1 -man) $ 72.00 The above fees will be escalated 6% on each August 1, begin- ning August 1, 1985, for any work uncompleted at the time through no fault of.Engineer. Outside agency fees, repro- ductions, photographs, and long distance phone charges are not included in above fees and will be billed at cost plus 10 %. Periodic progress billings will be made for work com- pleted. B. The contract amount shall be paid to ENGINEER as follows: 1. Monthly partial payments shall be based on the amount earned each month, as determined by the fee schedule. The sum of the monthly partial payments shall not exceed ninety -five percent (95 %) of the maximum fee; 2. Balance of the total amount earned to be paid upon com- pletion of work specified in Section II (Services to be performed by Engineer). IX. Additional Work Should ENGINEER complete any additional work not outlined in this Agreement, but authorized by CITY, the extra work shall be performed on an hourly basis in accordance with the hourly rate standard fee schedule set forth in Section VIII (Fee Schedule and Payment) above. 4of5 X. PROJECT Scope Revisions The scope of the PROJECT may be changed and the maximum fee re- vised upon prior written approval of the Public Works Director if the increase in the maximum fee does not exceed Two Thousand Dollars ($2,000). If the revisions to the scope of the PROJECT would result in an increase in the maximum fee exceeding Two Thousand Dollars ($2,000), an amendment providing for such re- visions shall be processed and executed by the parties hereto. XI. Insurance A. Professional Liability Insurance ENGINEER shall provide Professional Liability (errors and omissions) insurance in the minimum amount of $250,000. B. General Liability Insurance ENGINEER shall maintain in full force and effect during the term of this Agreement the following insurance in the mini- mum amounts specified below: Bodily Injury or Death. . . . . $ 300,000 each person $1,000,000 each occurrence Property and Product Damage $ 500,000 each occurrence $1,000,000 aggregate - The policy or policies shall contain the following endorse- ment: "The City of Newport Beach and the State of California, their officers, employees and agents are hereby declared to be additional insureds under the terms of this policy, as to activities of both the City and the State in re- spect to PROJECT, and this policy shall not be cancelled without Thirty (30) days' prior written notice to the City and the State." IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first above written. ATTEST: City OVED AS TO F RM•,'' City Attorney CITY OF NEWPORT BEACH By or CITY NORRIS- REPKE, INC. By 5of5 qn �i�ENGINEER El TO: (1) CITY ATTORNEY (2) CITY CLERK FROM: Public Works Department SUBJECT: AGREEMENTS FOR CANNERY VILLAGE AREA r] September 28, 1984 Attached are the following: 1. Original and two copies of an Agreement for the Design of the Cannery Village Area Street Improvements. 2. Original and two copies of an Agreement for the Design of 31st Street Improvements and Processing of the 1911 Act. The Public Works Department has reviewed the Agreements and has found them to be in order and sufficient. Action requested: / 1. City Attorney 65 A. Approve Agreements as to form. b. Forward all copies to City Clerk. 2. City Clerk a. Present Agreements to City Council for approval. b. Have Mayor execute the Agreements. c. Retain original of Agreements for your files and return all copies to Public Works Department. Benjamin B. Nolan Public Works Director RLH:jw Attachments G October 9, 1984 CITY COUNCIL AGENDA ITEM NO. ) TO: CITY COUNCIL FROM: Public Works Department SUBJECT: CANNERY VILLAGE STREET IMPROVEMENT MASTER PLAN RECOMMENDATIONS: 1. Authorize the Mayor and the City Clerk to execute a consultant agreement with Norris - Repke, Inc., for the preparation of plans, specifications and cost estimates for the master plan street improvements for Cannery Village. 2. Authorize the Mayor and the City Clerk to execute a consultant agreement with Norris - Repke, Inc. for the preparation of plans specifications and cost estimate for 31st Street between Newport Boulevard and Villa Way. DISCUSSION: Cannery Village,which is bounded by Newport Boulevard, 32nd Street, the Rhine Channel and 28th Street has been a source of continual complaints re- garding the general condition of the public right -of -way and the need for public improvements in the area to resolve drainage problems and reduce poten- tial liability. In order to improve the Cannery Village area, a master.plan for the area must be formulated that can be used for completing the public improve- ments. The Public Works Department has received two proposals from Norris - Repke, Inc. The first proposal is for the preparation of detailed plans, speci- fications and engineering estimates for the construction of the ultimate street improvements for the Cannery Village area. The lump sum fee for the engineer- ing work is $20,000. The major parts of the scope of the service provided in the agreement are as listed below: 1. Review of all available improvement plans, atlases, record maps and any other similar maps. 2. Determine the most used elevation datum for use in surveys and provide equations for conversion of elevations on existing plans. 3. Compile horizontal control. 4. Provide additional surveying as needed for horizontal control and supplemental topography. 5. Provide complete plans, specifications and cost estimate for construction of ultimate improvements on 30th Street from Newport Boulevard to Lafayette Avenue, 29th Street from 0 October 9, 1984 Subject: Cannery Village Street Improvement Master Plan Page 2 5. (cont'd) Newport Boulevard to Lafayette Avenue, Villa Way from 29th Street to Lafayette Avenue, west side of Lafayette Avenue from Villa Way northerly 150 feet to the first alley, the four alleys bounded by Newport Boulevard, 28th, Lafayette Avenue and 30th Street, and the alley between 30th and 31st Streets from Villa Way to Lafayette Avenue. The second proposal is for the preparation of detailed plans, speci- fications and cost estimate for 31st Street between Villa Way and Newport Boulevard, as well as providing services for the processing of the Chapter 27 procedure of the Improvement Act of 1911 for construction of the property owner share of the public improvements. The lump sum fee for the engineering work is $10,000. The major parts of the scope of the service provided in the agreement are as listed below: 1. Perform a partial topographic survey to supplement the City's 1976 survey as necessary to prepare accurate plans and speci- fications. 2. Prepare plans, specifications and engineer's estimate for con- struction to complete the roadway improvements (curb, gutter, sidewalk, new pavement, street lights and drainage devices), fitting existing public improvements as practical and fitting private improvements definitely. 3. Provide appropriate services necessary for the processing as a Chapter 27 1911 Act project. A local agency /consultant agreement has been executed by the civil engineering firm, Norris - Repke, Inc. for each proposal to provide the engi- neering services described above. The agreement for the Cannery Village master plan street improvements will be funded from Account No. 02- 2797 -279. The agreement for the 31st,Street improvements will be funded from Account No. 02- 3397 -310. The consultant is prepared to commence work immediately upon the City's written notification to proceed. Attached is a sketch showing the streets included in the two contracts. aw Benjamin B. Nolan Public Works Director RLH:jd Att_ `/ / b Q Py�o o`Y' { :RN�N �h b� 0� .YS. t 0 I