HomeMy WebLinkAboutC-2483(A) - Unit II Upper Newport Bay Sediment Control & Restoration Project, Professional Surveying ServicesCITY OF NEWPORT BEACH
OFFICE OF THE CITY CLERK
(714) 640 -2251
TO: FINANCE DIRECTOR '
11L� c LZ-
Public Works
FROM: CITY CLERK
DATE: FCbruary 8, 1985
SUBJECT: Contract No. C -2483A
Description of Contract Agreement for Professional Surveying
Services for Upper Newport Bay Sediment Control and Restoration
Proiect. Unit II
Effective date of Contract December 17, 1984
Authorized by Minute Action, approved on December 10, 1984
Contract with Rattray and Associates, Inc.
Address 500 East Dyer Road
Santa Ana, CA 92707
Amount of Contract (See Agreement)
1 `'
Wanda E. Andersen
City Clerk
WEA:lr
attach.
City Hall • 3300 Newport Boulevard, Newport Beach, California 92663
0 4
December 12, 1984
TO: CITY CLERK
FROM: Public Works Department
SUBJECT: AGREEMENT FOR PROFESSIONAL SURVEYING SERVICES FOR
UPPER NEWPORT BAY SEDIMENT CONTROL AND RESTORATION
PROJECT, UNIT II
Attached are two copies of the subject agreement.
Please have them executed on behalf of the City
and return one copy to this office and retain one
for your files.
�.4 ohn Wolter
Project Engineer
JW:jd
Att.
AGREEMENT FOR PROFESSIONAL SURVEYING SERVICES
FOR
�IJ�]lt »�Il�lii1.�7
SEDIMENT CONTROL AND RESTORATION PROJECT
UNIT II
THIS AGREEMENT is made and entered into this / /G✓{. -day of December,
1984, by and between the CITY OF NEWPORT BEACH, a municipal corporation, here-
inafter referred to as "CITY ", and RATTRAY AND ASSOCIATES, INC., hereinafter
referred to as "SURVEYOR."
WITNESSETH:
WHEREAS, CITY has performed the 208 Sediment Control Study for the
Upper Newport Bay Watershed; and
WHEREAS, CITY has entered into an agreement with the State of California
Department of Fish and Game, the County of Orange, the City of Irvine, and The
Irvine Company to finance the construction and maintenance of wetland restora-
tion /sediment control facilities in Upper Newport Bay; and
WHEREAS, the plans have been completed for the Unit I Upper Newport
Bay Sediment Control and Restoration Project; and
WHEREAS, CITY desires to prepare orthophoto mapping of the Upper
Newport Bay for the Unit II Upper Newport Bay Sediment Control and Restoration
project (see attached Exhibit "A" for limits of mapping); and
WHEREAS, SURVEYOR has submitted a proposal to CITY (dated October 31,
1984) to perform surveying services necessary for the preparation of ortho-
photo mapping of the Upper Bay; and
WHEREAS, CITY desires to accept said proposal;
NOW, THEREFORE, in consideration of the foregoing, the parties hereto
agree as follows:
I. General
A. CITY engages SURVEYOR to perform the services hereinafter
described for the compensation herein stated.
B. SURVEYOR agrees to perform said services upon the terms
hereinafter set forth.
II. Services to be Performed by SURVEYOR
A. Complete topography by photogrammetric methods of all areas
above water level at the time of photography.
1 of 4
' � r
B. Topography by field soundings at 50 -foot intervals and
major grade breaks for areas below water level at time of
photography.
C. Photography will be taken at or below mean tide level.
D. Areas covered with swamp grass will be field checked for
ground elevations.
E. Cross sections at 100 foot intervals will be provided for
the area mapped (below 10 feet MSL).
F. Cross sections will be tied to a maximum of four base lines
(for construction purposes).
G. Coordinates for each base line will be provided.
H. All cross section information will be stored on magnetic tape.
I. Datum and coordinate system will be specified by the City.
J. All topography will be scribed on 22" x 36" orthophoto sheets
at a scale of 1" = 100' with a contour interval of one foot.
K. Photogrammetric mapping accuracies shall exceed National Map
Standards.
L. Soundings shall be within 0.5± feet.
M. One screened photo enlargement of the area at 1" = 500'
will be provided.
II1. Duties of CITY
A. Provide City of Newport Beach standard plan sheets for
preparation of the topography.
B. Notify Department of Fish and Game of start of work.
IV. Ownership of PROJECT Documents
Original drawings, maps, and photos shall become the property of
CITY and may be reproduced and utilized as deemed necessary
by the Public Works Director.
V. Right of Termination
CITY reserves the right to terminate this Agreement at any time
by giving SURVEYOR seven (7) days' prior written notice; notice
shall be deemed served upon deposit in the United States Mail,
postage prepaid, addressed to the SURVEYOR's business office at
500 East Dyer Road, Santa Ana, California 92707. In the event
of termination due to errors, omissions, or negligence of
2of4
R
VI
SURVEYOR, CITY shall be relieved of any obligation to compensate
SURVEYOR for that portion of the work affected by such errors,
omissions, or negligence of the SURVEYOR. If this Agreement is
terminated for any other reason, CITY agrees to compensate
SURVEYOR for the actual services performed up to the effective
date of the notice of termination, on the basis of the fee
schedule contained herein.
Fee Schedule and Payment
In consideration of the performance of the above - described survey-
ing services, CITY hereby agrees to pay SURVEYOR an amount based
upon the hourly rate schedule set forth below. In no event shall
said amount be greater than Twenty -five Thousand Dollars ($25,000)
except as otherwise provided herein.
A. Hourly rates for office and field personnel shall be as
follows:
Classification Per Hour
Project Manager
$
48.00
Engineer Senior Designer
$
40.00
Surveyor
$
35.00
Researcher and Computer
$
33.00
Survey Draftsman
$
32.00
Draftsman
$
25.00
Photogrammetrist
$
35.00
Photo Lab Technician
$
38.00
3 -Man Survey Party
$129.00
2 -Man Survey Party
$103.00
Computer Programmer
$
35.00
Technical Typist
$
16.00
Reproduction Technician
$
20.00
Computer and Drafting System
$
55.00
B. The contract amount shall be paid to SURVEYOR as follows:
1. Monthly partial payments shall be based on the amount
earned each month, as determined by the fee schedule.
2. In addition, CITY agrees to reimburse SURVEYOR for the
out -of- pocket expenses plus 10% for such items as
printing, mileage, transportation, outside services,
telephone calls, and other related costs authorized in
advance by the Public Works Director.
3of4
El
VII. Additional Work
Should SURVEYOR complete any additional work not outlined in
this Agreement, but authorized by CITY, the extra work shall
be performed on an hourly basis in accordance with the hourly rate
standard fee schedule set forth in Section VI (Fee Schedule and
Payment) above.
VIII. PROJECT Scope Revisions
The scope of the work may be changed and the maximum fee revised
upon prior written approval of the Public Works Director if the
increase in the maximum fee does not exceed Two Thousand Five
Hundred Dollars ($2,500). If the increase in the maximum fee
should exceed $2,500, an amendment providing for such revisions
shall be processed and executed by the parties hereto.
IX. Hold Harmless
SURVEYOR shall indemnify and save harmless CITY and its officers
and employees from any damage or liability arising from any
errors, omissions, or negligence in the ENGINEER's performance of
the engineering work and services required by this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement
on the date first above written.
ATTEST:
By
City Clerk
APPROVES/AS TO FORM:/.",, n
i
BY
CIty Attorney
CITY OF NEWPORT BEACH
Mayor 1
CITY
RATTRAY AND ASSOCIATES, INC.
By
4of4
SURVEYOR
All
0 Ol
---1
tw
It.
'It
i.4�f 4
17.
44
P7 r
At,
VjN i r _(4
Q 5
41NOA 45�lv
ve
o UFA
l
8A r
!ISLE
-------------------
CHAAIN,-4
1 0 LJIL,
Lz?
ol!Ac tA 4 a
00
OrACH
nT=!
•
• TO: CITY COUNCIL
FROM: Public Works Department
December 10, 1984
CITY COUNCIL AGENDA
ITEM NO. F -3(b)
— BY_TffrM COUNCIL
CITY OF NEWPORT BEACH
DEC 101984
SUBJECT: PROFESSIONAL SERVICES AGREEMENT TO PROVIDE ORTHOPHOTO MAPPING FOR A PP3MNED
THE UNfT,1 UPPER NEWPORT BAM SEDIMENT CONTROL AND RESTORATION
PROJECT
RECOMMENDATION:
Authorize the Mayor and the City Clerk to execute the subject pro-
fessional services agreement with Rattray and Associates, Inc.
DISCUSSION:
On.May 29, 1984, the City Council accepted the role as lead agency
and directed City staff to administer the Upper Newport Bay Sediment Control
and Restoration Project.
is The Upper Newport Bay Executive Committee has requested the State
Department of Fish and Game (DFG) to advance funds for the preparation of an
EIR and preliminary engineering for the Unit II Upper Newport Bay Sediment
Control and Restoration Project. The DFG has agreed and funds for the subject
agreement have been advanced to the City. A budget amendment has been pre-
pared in order to appropriate the funds in the City's current budget.
Proposals have been requested from Rattray and Associates, Robert
J. Lung and Associates, Bein, Frost and Associates, and Airborne Systems Inc.,
to prepare orthophoto mapping of the Upper Bay. Three firms have submitted
proposals with compensation based on standard hourly rates and a total maximum
fee. Rattray and Associates' proposal is for $25,000. Airborne Systems' pro-
posal is for $29,875. Bein, Frost and Associates proposal is for $59,950.
Robert J. Lung Associates did not submit a proposal.
Staff has recommended acceptance of Rattray and Associates' proposal.
The orthophoto mapping prepared under this contract will be incor-
porated into the EIR and used both for preliminary and final engineering for
the Unit II project. All three of the firms submitting proposals have exper-
ience working in the Upper Bay and can meet the City's proposed schedule for
• the work.
Terms of the agreement provide for the following scope of services:
1. Prepare 100 -scale orthophoto map.
a. One foot contour interval.
b. Sheet size 22" x 36"
c.. Field edit areas covered with swamp grass.
December 10, 1984
Subject: Professional Services Agreement to Provide Orthophoto Mapping for
the Unit II Upper Newport Bay Sediment Control and Restoration
• Project
Page 2
d. Photo to be taken at or below a mean tide level.
e. Provide aerial mapped sections at 100 -foot intervals
between elevations +10 MSL. Sections to be tied to
reference base line.
f. Provide field soundings of water covered areas equivalent
to sections at 50 -foot intervals and at major grade breaks.
g. Combine aerial mapped sections and field sections at
100 -foot intervals on mag tape.
h. Number of reference base lines for sections to be kept
to a minimum but not to exceed four.
i. Datum and coordinate system to be specified by City.
j. Mapping shall be in accordance with National Map Standards
except field soundings shall be ±0.5'
• 2. Provide a screened photo enlargement on mylar at a scale of
1" = 500' ±; enlargement to be of one photo without splices.
3. Complete all work within 60 days after authorization to proceed.
Complete aerial mapping within 30 days after authorization to
proceed.
Benjamin B. Nolan
Public Works Director
JW:jd
•