HomeMy WebLinkAboutC-2492 - Arterial Highway Financing Program (AHFP)I
TO: FINANCE DIRECTOR
Public Works
FROM: CITY CLERK
DATE: May 8, 1985
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CITY OF NEWPORT BEACH
SUBJECT: Contract No. C -2492
OFFICE OF THE CITY CLERK
(714( 640 -2251
Description of Contract Arterial Highway Financing Program
Project Administration Agreement (Balboa Boulevard from 33rd Street
Effective date of Contract March 12. 1985
Authorized by Minute Action, approved on February 11, 1985
Contract with
Address Environmental Management Agency
P.O. Box 4048
Santa Ana CA 92702 -4048
Amount of Contract (See Agreement)
/" e
Wanda E. Andersen
City Clerk
WEA:lr
attach.
City Hall • 3300 Newport Boulevard, Newport Beach, California 92663
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RANGE
ENVIRONMENTAL MANAGEMENT AGENCY
TRANSPORTATION & FLOOD CONTROL PROGRAMS
May 1, 1985
Ben Nolan
Director of Public Works
City of Newport Beach
P. 0. Box 1768
Newport Beach, California 92658 -8915
SUBJECT: AHFP Agreement No. 1134, Balboa Boulevard
Dear Mr. Nolan:
MURRAY STORM
DIRECTOR
WILLIAM L. ZAUN
PROGRAM MANAGER
LOCATION:
400 CIVIC CENTER DRIVE WEST
SANTA ANA, CALIFORNIA
MAILING ADDRESS:
P.O. BOX 4048
SANTA ANA, CA 92702 -4048
TELEPHONE:
014) 834 -3467
FILE AHFP 1134
Transmitted herewith is one (1) fully executed copy of the above refer-
enced AHFP Agreement between the City of Newport Beach and the County of
Orange.
Also attached is one (1) copy of Board of Supervisors Minute Order
authorizing County's execution of the agreement.
Very truly yours,
K. R. Smith, Acting Program Manager
By:_ Ei n
D. E. Upde aff hie�J
Cooperativ Pro ctsi II
DEU:nk
Attachments
cc: D. Uzdavinis, Financial Opns., w /attach.
W. Lewis, Construction
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CF N 0.
A
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PROJECT: # 1134
BALBOA BOULEVARD
from 33rd Street
to 44th Street
(R /W, Phase 1)
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COUNTY OF ORANGE •
ARTERIAL HIGHWAY FINANCING PROGRAM
PROJECT ADMINISTRATION AGREEMENT
MEMORAN)UM OF AGREEMENT entered into this
day 19��
by and between:
CITY OF NEWPORT BEACH, a municipal
corporation, hereinafter referred to as CITY,
and
COUNTY OF ORANGE, a political subdivision of
the State of California, hereinafter referred
to as COUNTY.
WHEREAS, the Orange County Board of Supervisors by Resolution of May 31,
1956, adopted the Master Plan of Arterial Highways to serve the entire County
including the incorporated cities thereof; and
WHEREAS, Articles 2 and 3 of Chapter 9, Division 2, commencing with
Section 1680 of the Streets and Highways Code authorize a county, if it so desires,
to expend funds apportioned to it out of the California Highway Users Tax Fund for
aid to the cities and in the improvement, construction, or repair of streets within
a city; and
WHEREAS, the Orange County Board of Supervisors and the Orange County
Division of the League of California Cities have agreed upon a cooperative financial
program for the establishment, construction and maintenance of a County Arterial
Highway System known as the Arterial Highway Financing Program; and
WHEREAS, the Orange County Board of Supervisors has, by appropriate
action, provided in the Road Budget for the Fiscal Year 1984 -85 funds for the
improvement of streets within the incorporated cities of COUNTY, which streets are a
part of COUNTY's Master Plan of Arterial Highways; and
WHEREAS, the Orange County Board of Supervisors on November 5, 1958, has
by formal resolution adopted the formal procedure for the administration of the
Arterial Highway Financing Program, as revised, which procedure is outlined in a
document on file with the County Clerk, formally known as the County of Orange
Arterial Highway Financing Program Procedure Manual; and
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AHFP 1134
1 WHEREAS, it is mutually agreed between the parties that BALBOA BOULEVARD
2 from 33rd Street to 44th Street, a street included in the Orange County Master Plan
3 of Arterial Highways, is a street of general COUNTY interest and should be improved
4 in accordance with the policies of the Arterial Highway Financing Program as
5 contained in the AHFP Procedure Manual. Said work of such improvement shall be
6 referred to hereinafter as PROJECT; and
7 WHEREAS, CITY, as Lead Agency, has completed the environmental assessments
8 as required by the California Environmental Quality Act of 1970 by approving a final
9 environmental impact report for PROJECT, a copy of which is on file with COUNTY; and
10 WHEREAS, CITY has filed the Notice of Determination with the County Clerk;
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12 WHEREAS, no additional environmental documents are required for compliance
13 with the California Environmental Quality Act; and
14 WHEREAS, CITY has reviewed PROJECT for conformance with the requirements
16 of Section 65402 of the California Government Code and applicable local ordinances
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and CITY has acted as required. ,
17 NOW, THEREFORE IT IS AGREED by the parties hereto as follows:
18 1. The Arterial Highway Financing Program (AHFP) Procedure Manual herein
19 referred to shall be made a part of this agreement.
20 2. PROJECT is originated for the purpose of acquiring right -of -way.
21 Construction shall be scheduled in subsequent fiscal programs as soon as funds
22 become available.
23 3. The Project Engineer in charge of right -of -way acquisition for PROJECT
24 is hereby designated as CITY.
25 4. PROJECT shall be subject at all time to review by the authorized
26 representatives of both parties.
27 5. Right -of -way to be acquired and geometric standards for PROJECT shall
28 be mutually agreed upon by the parties hereto by the preparation of a project report
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prior to expenditure of funds.
6. Funds to he used for PROJECT:
follows:
AHFP 1134
(a) The estimated cost of PROJECT covered by this agreement is:
SURVEY AND PLANS: $ -0-
RIGHT -OF -WAY ACQUISITION: 500,000
TOTAL: $500,000
b) On the basis of the above estimate, PROJECT will be financed as
COUNTY FUNDS: $250,000*
CITY FUNDS: 250,000
TOTAL: $500,000
*Maximum allocation unless addtional AHFP R/W funds are programmed in
later fiscal year(s).
(c) If after appraisals have been made and acquisition actions
initiated it appears that the project estimate will exceed the original allocation,
the Project Engineer shall follow the procedures as set forth in the AHFP Procedure
1
Manual for Adjustment of Allocation.
j (d) Final adjustments of PROJECT's costs will be made on the basis of
the COUNTY fifty percent (508), the CITY fifty percent (508) on eligible items up to
the maximum COUNTY AHPP allocation.
(e) Any funds spent prior to July 1, 1982 shall not be considered
in the final accounting of PROJECT.
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(f) Funds allotted by COUNTY shall revert to the Arterial Highway
Financing Program if the right -of -way to be acquired is not in escrow or under
condemnation by June 30, 1986.
7. County -wide extension of the Arterial System:
To promote uniformity of the County Arterial Highway System with the
City Master Plan of Major Streets, both parties agree to continue the promulgation
of the AHFP as outlined in the aforementioned Procedure Manual.
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AHFP 1134
1 IT IS MUTUALLY UNDERSTOOD AND AGREED:
2 1. Pursuant to and in accordance with Section 10532 of the California
3 Government Code, in the event that this Contract involves expenditures of State
4 funds aggregating in excess of ten thousand dollars ($10,000), the parties shall be
5 subject to the examination and audit of the Auditor General of the State of
6 California for a period of three (3) years after final payment under this Contract."
7 2. That neither COUNTY nor any officer or employee thereof shall be
8 responsible for any damage or liability occurring by reason of anything done or
9 omitted to be done by CITY under or in connection with any work, authority or
10 jurisdiction delegated to CITY under this agreement. It is also understood and
11 agreed that, pursuant to Government Code Section 895.4, CITY shall fully indemnify,
12 defend and hold COUNTY harmless from any liability imposed for injury (as defined by
13 Government Code Section 810.8), occurring by reason of anything done or omitted to
14 be done by CITY under or in connection with any work, authority or jurisdiction
15 delegated to CITY under this agreement.
16 3. That neither CITY nor any officer or employee thereof shall be respon-
17 sible for any damage or liability occurring by reason of anything done or omitted to
18 be done by COUNTY under or in connection with any work, authority or jurisdiction
19 not delegated to CITY under this agreement. It is also understood and agreed that,
20 pursuant to Government Code Section 895.4, COUNTY shall fully indemnify, defend and
21 hold CITY harmless from any liability imposed for injury (as defined by Government
22 Code Section 810.8) occurring by reason of anything done or omitted to be done by
23 COUNTY under or in connection with any work, authority or jurisdiction not delegated
24 to CITY under this agreement.
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AHFP 1134
IN WITNESS WHEREOF, CITY has caused this agreement to be executed by its
Mayor and attested by its Clerk, and COUNTY has caused this agreement to be executed
by the Chairman of its Board of Supervisors and attested by its Clerk on the dates
written opposite their signatures, all thereunto duly authorized by the City Council
and the Board of Supervisors, respectively.
Dated /_! "�i .r F�."� , 190`5
ATTEST:
City Clerk
CITY OF NEWPORT BEACH,
ncipal corporation
-r i I���- //�L/.IIL►I
APPR VED AS TO FORM:
ity Attorney
COUNTY OF ORANGE, a political subdivision
of the State of California
Dated: /,2 , , 19 By: -'y` ��f� V•
Chairman, Board of Supervisors
SIGNED AND CERTIFIED THAT A COPY
OF THIS DOCUMENT HAS BEEN DELIVERED
TO THE CHAIRMAN OF THE BOARD
ONDA D RODFRT6
Clerk of the Board of Supervisors
of Orange County, California
DEU:smsDT02 -25
1/10/85
APPROVED AS TO FORM:
ADRIAN RUYPER, COUNTY COUNSEL
ORANGE COUNTY, CALIFORNIA
Deputy
Date
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• TO: CITY COUNCIL
FROM: Public Works Department
(M
March 11, 1985
CITY COUNCIL AGENDA
ITEM NO. F -14
BY Ti E CITY COUNC11
CITY r' !EWPORT BEACH
SUBJECT: ARTERIAL HIGHWAY FINANCING PROGRAM (AHFP) C -2492
MAR 1 11985
RECOMMENDATIONS: r IITib6 n'§ r)
1. Endorse the following positions regarding the AHFP and Bridge
Programs:
(a) The AHFP Program should not be significantly altered from
its present form, except for the addition of the County of
Orange as an agency eligible for AHFP funding.
(b) The Bridge Program should be continued as a separate pro-
gram.
2. Authorize the staff to express to the County the above City
• positions.
DISCUSSION:
Because of the highway funding shortage, the County of Orange has
considered certain modifications to the existing Arterial Highway Financing
Program (AHFP) and to the major Bridge Program. Some modifications considered
would have considerably reduced the potential funding available to cities for
transportation needs from both programs.
In an effort to address the problem, a committee of city managers
and public works directors has held a number of meetings to consider the op-
tions, and to review the matter with the County. The committee has concluded
by recommending that the program be modified to add the County as an eligible
agency for AHFP funding (at present only cities are eligible agencies); and
by recommending that the Bridge Program be maintained as a separate program
rather than being integrated into the AHFP Program.
A copy of a memo,dated February 27, 1985 from the above committee,
urging Orange County city councils to endorse the recommendations is attached
for reference.
J pa,
Benjamin B. Nolan
Public Works Director
BBN:jw
Att.
•
JJ
City of Huntington Beach
2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY ADMINISTRATOR
February 27, i935
Orange County City Managers
Subject: Recommendations Re: AHFP Program
a.11 of you should have received a copy of the initial committee report relative to county
proposals effecting changes in the AHFP Program. This initial report was a consolidated
• effort of the city managers' committee and a committee of directors of public works
who I:ad been formed to address the same issue. Subsequently, on February 25th, the
same committee of city managers and public works directors met with EtiIA Director
Murray Storm and Acting CAO Dick Holmes relative to new county proposals amending
their original suggestions.
This matter was to have appeared on the Board of Supervisors' Agenda for Tuesday morn-
ing, February 26th, but at the meeting on Mondav, it was agreed that the item would be
delayed for two weeks to provide sufficient time to make more meaningful comments on
the county proposals. After a good deal of discussion, the committee of managers and
public works directors came up with the following two recommendations:
1. The AHFP Program, having been demonstrated as a highly successful program for
more than a quarter of a century, should not be significantly altered and should be
basically left as is with the additional proviso that the County of Orange would be
added to the eligibility list for AHFP funding.
You will note that the difference here is that the bridge program, as recommended by
the county, would not be recommended to be consolidated with the AHFP Program.
2. The county should continue a separate bridge program to be funded at whatever
• level the county could manage. It is extremely importantly, we ?eel, that these pro-
grams not be consolidated in that historically the bridge program has utilized approx-
imately $3.5 million annually, while the AHFP Program has been funded at approxi-
mately $3.9 million. Obviously, a continuing level of funding at $3.9 million could
not finance both programs.
It is extremely important that your respective City Councils endorse, if possible, these
recommendations and to transmit their strong feelings on the matter to their County
Supervisors. It is also extremely important to emphasize that we are very cognizant and
°x Tolanhnno (7I4) S _1Fi_g9.f)9
Orange County City Managers
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February 27, 1985
• sympathetic to the problems that the county is facing with respect to keeping up with the
ever - increasing road needs coupled with spiraling costs. This is something that we indeed
can understand since we are facing exactly the same kind of problems; and therefore it
would make sense to add the county as an eligible member to the AHFP Program. It is
important that we do what we can as quickly as possible since this item may be coming up
before the Board of Supervisors on March 12th.
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Sincer d
Lt/rI
rtes W. Thompson,
City Administrator
CWT:pj
Committee Members: Charles Thompson, Huntington Beach City Administrator
Chris Christiansen, Westminster City Manager
Richard Rowe, La Palma City Manager
Ed Wohlenberg, Brea City Manager
Bill Winter, Fullerton City Manager
Gary Johnson, Anaheim Public Works Director
Hugh Berry, Fullerton Public Works Director
Gary Mattern, Costa Mesa Public Works Director
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TO: CITY COUNCIL
FROM: Public Works Department
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February 11, 1985
CITY COUNCIL AGENDA
ITEM NO. F-3(b)
SUBJECT: BALBOA BOULEVARD FROM 33RD STREET TO 44TH STREET
RECOMMENDATION:
(3Y>
C - 2 41yL-
BY THE CITY COUNCP
CITY OF NEWPORT REACH
FEB I I 1 °05
l„ 4--
Authorize the Mayor and the City Clerk to execute an Arterial Highway
Financing Program project administration agreement for the purpose of
acquiring right of way to widen Balboa Boulevard.
DISCUSSION:
On November 28, 1983, the City Council adopted Resolution No. 83 -124
requesting the County of Orange to allocate funds for the acquisition of right
of way for the widening of Balboa Boulevard from 33rd Street to 44th Street.
The Arterial Highway Financing Program project administration
agreement provides for a $250,000 allocation of funds for right-of-way
acquisition, to be matched with City gas tax funds for a total of $500,000.
N "'�v'" /mac, -w✓+� `U` -
Benjamin B. Nolan
Public Works Director
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