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Home My WebLink AboutC-2495 - 1984-85 Street & Alley Slurry Seal Program• r TO: CITY COUNCIL FROM SUBJECT ie az Public Works Department July 8, 1985 CITY COUNCIL AGENDA ITEM NO.F -16 B.A. NO.001 RECOMMENDATIONS: (39) BY THE CITY COUNCIL. CITY OF NEWPORT BEACH JILL 8 1985 APPROVED 1. Rescind the award of Contract No. 2495 to Sunset Oil, Inc. and direct staff to collect the bidder's bond. 2. Rebudget the contract amount in the FY 1985 -86 appropriation for Street and Alley Slurry Seal Program and rebid the work at the end of summer. DISCUSSION: At 11:00 a.m, on May 1, 1985, the City Clerk opened and read the following bids for this project: BIDDER TOTAL PRICE BID Low, Sunset Oil, Inc., Long Beach $60,337.50 2. Doug Martin Contracting Co., La Habra $67,146.00 3. Roy Allan Slurry Seal Inc., Laguna Hills $67,400.00 The contract was awarded to Sunset Oil, Inc. on May 13, 1985. However, in spite of numerous telephone calls from staff, Sunset Oil, Inc. failed to provide proper payment and faithful performance bonds within ten work days as required by the bid documents. Staff sent letters (copies attached) to Sunset Oil, Inc. on June 19, 1985 and June 21, 1985 regarding Sunset's non- compliance with the bid documents. As of June 28, Sunset Oil, Inc. had not sub- mitted the required bond documents. The project provided for slurry sealing and restriping streets, parking lots and alleys in Newport Shores, Cliff Haven, Newport Heights, Spy Glass Hills Road, University Drive, Balboa Peninsula, and Balboa Island (see attached exhibit). The contract specified that work in the beach areas be completed by June 7, 1985 (before the end of school), with all work to be completed by June 28, 1985. Since none of the work has been done, and because of the extreme dif- ficulty in performing acceptable slurry work in beach areas during the summer, staff recommends that (1) the award of contract to Sunset Oil be rescinded, (2) staff be directed to collect the bidder's bond, and (3) the work be readvertised for bidders at the end of summer. A budget amendment has been prepared amount in the F.Y. 1985 -86 budget in the event Benjamin B. Nolan Public Works Director to appropriate the contract the recommendations are approved. Att. GW:.id 4 (9 LOCATION MAP NOT TO SCALE CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT STREET AND ALLEY SLURRY SEAL PROGRAM 1984-85 C -2495 DRAWN DATE Z -17 -K5 APPROVED PUBLIC WORKS DIRECTOR R.E. NO. DRAWING NO. JCX111,&1T C 0 4 June 2i, iyu'i Sunset u11, lflc. x�u �ntrry Avenud Luny ouacn, Lalifurnid yuou7 U Attention: UeDra Lynn Siaiiu, Project Loorutnacor Subject: i d4 -UO Street ano Alley �)lurr•y Seal Program, ' -[415 uenLIemen: • Your contract ducuments weye r:9Ceivcd on uUBe zo, iBGJ aaiu reviewed. To confirai my telephone conversatioii wicn Pis. Sirnti, yesterday, your Gondiciq coui,any is nuL listed in the cur•renL ieoerai Ke�ister Circular 57U ao requircu uy the did oocuakoLS. Taercrura, 'wa _nclose four aduJitional CODiea Of the PayuleilL ar10 Fditflrui P0110f%iance Cond i�liHs for your use. we request that the encloseu for,as be properly executed witn an accedtaDie uonainy company anG reLUrneu to US ds soon as pos- sible. if ne uo not receive the contract ducuiaent,,; by June ' L, ljo9, fully executed and conforming to the Did requirements, the staff will request toe City Louricil to rescind the award ana.collect the Did uona. Very truly your, Uiluerc Monc, Pru;;ect Engineer ua:,;u tnc. • 0 ,tune 19, 1985 Sunset Ctil, Inc. 5630 Cherry Avenue Long mach, CA iu lJ:i Attention: Mr. Larry ;naniuii, Vice Pr,�sldtmt c,u:)jtct: i93a -.io Street slid Alley Sl!)rry $ea! Program, C -2495 Gentlaa�n: At our prr(colistruxti Jn i- ieecin_i Qf May 14, 0�.S, � ^Jur Sup:'rin.t.cndent, Bill White receivt;d contrafz cocuvients with all attacLtsd letter informing you of the award • and advising Sunset Jil, Inc. to execute all contract documents and return them within ten (10) says. On Ma ,y 24,- Mr. G113ert Irony of this office advised your Deobie Snitn to tnat ttic contract documents had not Seen rect,ivao by the City, Ms. Smith resporidea tnat trig cJ!1_racc docui.ient5 !could bm reUJroed ill dDiVoxUia"'ely one week. un June Ste, Or. :tooy again advi52U Ms. Sni zil, UJ' teleahonta,. inat the contract jacu:BEnts ndd'11JL C,. °En r2C0vcd Dy tn. �.ity. On Juile 13, Mr. lonq advist ?d %r. Shd.Ulu�: by of Litt fUIiONilttl: 0 The ten ('40) clay re.jilir,_nent fir proc2ssinq contract documents had long JasS"d. 2) The City ,till assess liquidated damdyes if all work is not cumpl_ted by June U. 1935. 3) The City is cwsiGurirto riascinaio.; t�lm a.tard acd colltctiaz. the bid ound. Mr. Shw:lu! indicated tnat ne wouln look into the matter aril rave ims. Snlit:l • respond to Mr. Wonq. As of tiday, ;fir. :long has rec?iV.:' DG rasa ^n'_:' :>r _*jv1.r')r..f Jortio-Onts. If the City does not reC_1ve all necessdry cutlLracc ijocUAPnts on or b rlire auae 24. 1395, fully execuwa and conforming to City requlraatents, the statr trill request the Ci.y to rescind rie d,ard and collect Lae bib iiidld. Very C Benjain B. Nolan GW: w J Public Works Director CC: City Attorney Capital Bond and Insurance Co. May 13, 1985 09) BY THE MY COUNCIL CITY COUNCIL AGENDA CITY OF NEWPORT BEACH ITEM NO. F -3(d) TO: CITY COUNCIL MAY 13 19185 • FROM: Public Works Department APPROVED SUBJECT: 1984 -85- STREET AND ALLEY SLURRY SEAL` PROGRAM ( 51" RECOMMENDATION: Award Contract No. 2495 to Sunset Oil Inc., in the amount of $60,337.50, and authorize the Mayor and the City Clerk to execute the contract. DISCUSSION: At 11:00 a.m. on May 1, 1985, the City Clerk opened and read the following bids for this project: BIDDER. TOTAL PRICE RID • Low Sunset Oil Inc., Long Beach $60,337.50 2 Doug Martin Contracting Co., La Habra $67,146.00 3 Roy Allan Slurry Seal Inc., Laguna Hills $67,400.00 The low bid is 9.7% above the Engineer's estimate of $55,000. Sufficient funds are available in the current annual Street and Alley Slurry Seal Program, Account No. 02- 3384 -014. A former City slurry seal contractor, Ted R. Jenkins Company, is now conducting business under the name of Sunset Oil Inc. Ted R. Jenkins Company was well - qualified and successfully completed slurry seal contracts for the City. A current check of Sunset's experience references and the State Contractor's License Board has indicated that Sunset (1) has successfully completed similiar projects for other public agencies, and (2) is in good standing, with no legal actions detrimental to their contractor's.license, respectively. This project provides for slurry sealing and restriping streets, parking lots and alleys in Newport Shores, Cliff Haven, Newport Heights, Spy Glass Hills Road, University Drive, Balboa Peninsula, and Balboa Island (see attached exhibit). The slurry seal will extend pavement life and delay the need • for major maintenance or reconstruction. The plans and specifications were prepared by the Public Works Department. The estimated date of completion is June 28, 1985. a44" .,,"r �2, )Z4 Benjamin B. Nolan Public Works Director GW:kf (o (6 6 LOCATION MAP NOT TO SCALE CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT STREET AND ALLEY SLURRY SEAL PROGRAM 1984-85 C -2495 DRAWN DATE 1- 17 -�35 APPROVED PUBLIC WORKS DIRECTOR R.E. NO. - DRAWING NO..EX1-11,Q1T • THE NEWPORT ENSIGN PROOF OF PUBLICATION 815.5 C.C.P.) STATE OF CALIFORNIA, County of Orange. I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above - entitled matter. I am the principal clerk of the printer of the Newport Harbor Ensign newspaper of general circula- tion, printed and published weekly in the city of Newport Beach, County of Orange, and which news- paper has been adjudged a newspaper of general circulation by the Superior Court of the County of Or- ange, State of California, under the date of May 14, 1951, CASE NUMBER A -20178 that the notice, of which the annexed is a printed copy (set in type net smaller than nonpareil) has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates to -wit: APR 111985 I certify (or declare) under penalty of perjury that the foregoing is true and correct. Dated at Newport Beach, California. this day of 19 APR 111985 Signature tub i, THE NEWPORT ENSIGN .1609 BABCOCK AVENUE NEWPORT BEACH, CALIFORNIA This spais for the County Clerk's Filing Stamp A Proof of Publication of NOTICE INVITING BMS Sealed bide map be reoetved at the off" of th* C17 W . Ck 3300 Newport Boulevard, P.O. Boa'1768, N"Pwt Se mh CA g38, es.15 an9171:00 a.m. an the ld day of Ma, INS, at whtah time each bids shag be oPaod and road fW . 1984-95 STREET AMT ALLEY BLURRY SEAL PR06lUlM : PROOF OF PUBLICATION V4 7.409SNG -0 • April 8, 1985 CITY COUNCIL AGENDA ITEM NO. F -12 T0: CITY COUNCIL BY THE CITY COUNCIL FROM: Public Works Department € ! i f OF NEWPORT BEACH SUBJECT: 1984 -85 STREET AND ALLEY SLURRY SEAL PROGRAM (C -2495) APR 8 1985 APPROVED RECOMMENDATIONS: 1. Approve the plans and specifications. 2. Authorize the City Clerk to advertiseOti"= 6;ftlslto be opened at 11:00 a.m. on May 1, 1985. DISCUSSION: This project provides for slurry sealing and restriping streets and alleys in Newport Shores, Cliff Haven, Newport Heights, Spy Glass Hills Road, University Drive, Balboa Peninsula, and Balboa Island (see exhibit on the reverse side). The slurry seal will extend pavement life and delay the need for major maintenance or reconstruction. •The estimated cost of the work is $55,000. Adequate funds are. available in the current annual Street and Alley Slurry Seal Program, Account No. 02- 3384 -014. The plans and specifications were prepared by the Public Works Department. The estimated date of completion is June 28, 1985. Benjamin B. Nolan Public Works Director GW:kf • • • LOCATION MAP NOT TO SCALE CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT STREET AND ALLEY SLURRY SEAL PROGRAM 1984 - R-9 C -2495 DATE 2- 2 7- t APPROVED PUBLIC WORKS DIRECTOR /� R.E. NO. DRAWING NO. 6X.171,,1/ +