HomeMy WebLinkAboutC-2500 - Coast highway Widening Program, Newport Boulevard to MacArthur Boulevard�c
r
TO: City Council
BY THE CITY COUNCIL
CITY OF NEWPORT BEACH
0 1-090
FROM: Public Works Department
�4
September 10, 1990
CITY COUNCIL AGENDA
ITEM NO. _ F -3(a) --
SUBJECT: COAST HIGHWAY WIDENING, BAYSIDE DRIVE TO MACAR
BOULEVARD -- SUPPLEMENTAL AGREEMENT (C -2608) Gz./
RECOMMENDATION:
C' -27//
Authorize the Mayor and the City Clerk to execute a
Supplemental Agreement with the engineering firm of ASL
Consulting Engineers in the amount of $64,600 for the
preparation of final design plans, specifications and
cost estimate (PS &E) for the Coast Highway Widening
Project.
DISCUSSION:
On March 11, 1985, the City Council authorized the Mayor
and City Clerk to execute a professional engineering services
agreement with ASL Consulting Engineers in the amount of (not -to-
exceed) $181,000 for PS &E for the subject project.
During the preparation of the PS &E, the scope of services
was altered by the City and Caltrans which resulted in design
expenditures. by the consultant far beyond the upon agreed price.
Major items not included in the original contract were the
following:
1. Design of a Mechanically Stabilized Earth (MSE)
retaining wall. Due to soil conditions a MSE wall
was recommended instead a reinforced concrete wall.
Caltrans required that the MSE wall be designed to
State standards so as not to preclude contractors
from submitting patented walls.
2. Design modifications to De Anza Mobile Home Park.
These included a drainage channel, reinforced
concrete box storm drain, and on -site alternative
circulation plans.
3. Salary increases. The original contract called
C for the design to be completed in 9 months. The
actual length was almost 48 months. This resulted
in salary increases to the consultant.
Drainage design. Caltrans required a major storm
drain redesign resulting in additional catch basins
and thus requiring added plans.
1 r
f* 1`
Fleject: COAST HIGHWAY WIDENING, BAYSIDE DRIVE TO MACARTHUR
BOULEVARD -- SUPPLEMENTAL AGREEMENT (C -2608)
S;ptember 10, 1990
Page 2
Miscellaneous items. These include increased
reproduction costs, preparation of construction
easements, and a design for emergency vehicle
actuation of traffic signals.
The consultant has provided documentation showing his
actual cost to be $64,600.
Caltrans has reviewed the Supplemental Agreement and
authorized expenditures of additional Federal funds. The current
Federal Aid Urban (FAU) program participates for 86% of the
financing. The remaining 14% will be funded with local gas tax
monies. Sufficient funds are budgeted in Account No's. 02- 3381 -002
and 25- 3381 -002.
l` Benjamin B. Nolan
Public Works Director
HH:so
SUPPLEMENTAL
TO
AGREEMENT FOR PROFESSIONAL
NO. 2
SERVICES
P"VJ"C_ 1. ✓[.� �/J /
FOR
COAST HIGHWAY (SR 1) WIDENING
NEWPORT BOULEVARD (SE 55) TO MACARTHUR BOULEVARD (SR 73)
In consideration for a significant alteration in the scope,
time of completion, complexity and character of work performed which
resulted in expenses incurred beyond the agreed contract fee, it is
mutually agreed by and between the parties hereto to amend Agreement
No. 5151 -8504 as follows:
1. That CITY shall reimburse the ENGINEER for the
additional actual costs (including labor costs,
employee benefits, overhead and other direct costs)
incurred by the ENGINEER as a result of extra tasks
required by the CITY in the amount of $64,600 as set
forth in Exhibit "D" attached hereto.
2. That the net fee of $16,450 as set forth in the
original agreement remains unchanged.
3. That all other terms and conditions of Agreement No.
5151 -85 -4 shall remain in full force and effect.
IN7 WITNESS WHEREOF the said parties hereto have entered into
this Supp then 1 Agreement on this day of
1990.
ATTEST:
City Clerk
1
CITY OF NEWPORT BEACH
a Municipal Corporation
By P--
Mayor
ASL CONSULTING ENGINEERS
By
Title !/iGe /iPSi7
EXHIBIT "D"
CITY OF NEWPORT BEACH
COAST HIGHWAY WIDENING
NEWPORT BOULEVARD (SR 55) TO MACARTHUR BOULEVARD (SR 73)
Justification of Recruest for Additional Fee
I. Direct Labor
Principal in Charge
26
$36.00
$ 936.00
Project Manager
120
30.00
3,600.00
Project Engineer
252
22.00
5,544.00
Designer
396
18.00
7,128.00
Draftsman
334
15.00
5,010.00
Typist
10
120.00
Totals:
1138
$22,338.00
II. Employee Benefits
37% $ 8,265.06
III. Overhead
113% $25,241.94
IV. Direct Costs
A. Reproduction $ 3,200.00
B. Hourly Rate Increases 5,100.00
C. Travel 500.00
Total: $64,645.00
SAY: $64,600.00
2
A
r/
CITY OF NEWPORT BIACH
OFFICE OF THE CITY CLERK
P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915
(714) 6443005
TO: FINANCE DIRECTOR
FROM: CITY CLERK
DATE: August 12, 1987
SUBJECT: Contract No. C -2500
Description of Contract Supplemental Agreement to Agreement for
Professional Engineering Services for Coast Highway (SR 1) Widening
Newport Boulevard (SE 55) to MacArthur Boulevard (SR 73)
Effective date of Contract August 12, 1987
Authorized by Minute Action, approved on August 10, 1987
Contract with ASL Consulting Engineers
Address 1201 E. Warner Avenue
Santa Ana, CA 92705
Amount of Contract (See Agreement)
"9416t' 6e 4fe
Wanda E. Raggio
City Clerk
WER:pm
Attachment
3300 Newport Boulevard, Newport Beach
August 10, 1987
BY THE CRY COlkiCll CITY COUNCIL AGENDA
CRY OF NEWPORT BE 1 ITEM NO. F -3(b)
• AUG 10 W7
APPROVED
TO: CITY COUNCIL
FROM: Public Works Department
SUBJECT: COAST HIGHWAY WIDENING, BAYSIDE DRIVE TO MacARTHUR BOULEVARD- -
SUPPLEMENTAL AGREEMENT (C -26%)
2.� n
RECOMMENDATION:
Authorize the Mayor and the City Clerk to execute a Supplemental
Agreement with the engineering firm of ASL Consulting Engineers for
the preparation of final design plans, specifications and cost
estimate (PS & E) for the Coast Highway widening project.
DISCUSSION:
On March 11, 1985, the City Council authorized the Mayor and the City
• Clerk to execute a professional engineering services agreement with ASL
Consulting Engineers in the amount of not -to- exceed $181,000 for PS & E for the
subject project.
During the preparation of the PS & E, it was determined that the scope
of services required alterations to accommodate existing underground conditions
resulting in expenses incurred beyond the agreed contract fee of $181,000.
The consultant has agreed to perform the extra work based on the stan-
dard hourly rates per the original agreement, with a specified maximum of
$15,815.
Caltrans has reviewed the Supplemental Agreement and authorized expen-
ditures of Federal Funds. The current Federal Aid Urban (FAU) program par-
ticipates for 86% of the financing. The remaining 14% will be funded with local
gas tax monies. Sufffffiicient funds have been budgeted in the current fiscal year.
a —
4;; , / Gr4
Benjamin B. Nolan
Public Works Director
is HH:jd
C�
C�
C -2SrLI)
SUPPLEMENTAL AGREEMENT
TO
AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
FOR
COAST HIGHWAY (SR 1) WIDENING
NEWPORT BOULEVARD (SE 55) TO MacARTHUR BOULEVARD (SR 73)
In consideration for a significant alteration in the scope, complexity
and character of work performed which resulted in expenses incurred beyond the
agreed contract fee, it is mutually agreed by and between the parties hereto to
amend Agreement No. 5151 -8504 as follows:
1. That CITY shall reimburse the ENGINEER for the additional
actual costs (including labor costs, employee benefits,
overhead and other direct costs) incurred by the ENGINEER
as a result of extra tasks required by the CITY in the
amount of $15,815 as set forth in Exhibit "C" attached
hereto.
2. That the net fee of $16,450 as set forth in the original
agreement remains unchanged.
3. That all other terms and conditions of Agreement
No. 5151 -85 -4 shall remain in full force and effect.
IN WITNESS WHEREOF said parties have entered into this Supplemental
Agreement on this ��. day of _�, 1987.
ATTEST:
e
City Clerk
AP OVED AS TO FORM:
Ci y Attorney
CITY OF NEWPORT BEACH,
a Municipal Corporq1tion
W9
ASL CONSULTING ENGINEERS
TOTALS 282 $ 4,206.00
II. Employee Benefits
37% 1,556.22
III. Overhead
113% 4,752.78
IV. Direct Costs
A. Reporduction
EXHIBIT "C"
V. Subconsultants
CITY
OF NEWPORT
BEACH
$15,815.00
COAST
HIGHWAY
WIDENING
Newport Boulevard (SR
55) to MacArthur Boulevard
(SR 73)
Justification of
Request
for Additional
Fee
I. Direct Labor
Principal in Charge
12
$30.00
$ 360.00
Project Engineer
34
19.00
646.00
Designer
100
15.00
1,500.00
Draftsman
136
12.50
1,700.00
TOTALS 282 $ 4,206.00
II. Employee Benefits
37% 1,556.22
III. Overhead
113% 4,752.78
IV. Direct Costs
A. Reporduction
750.00
V. Subconsultants
A. LaBelle Marvin
4,550.00
TOTAL
$15,815.00
4/14/87
6 6
CITY OF NEWPORT BEACH
OFFICE OF THE CITY CLERK
1714) 640 -2251
TO: FINANCE DIRECTOR O �
Public Works
FROM: CITY CLERK
DATE: April 9, 1985
SUBJECT: Contract No. C -2500
Description of Contract Agreement for Professional Engineering
Sarvioes for Coast Hi ehway (SRI) Widening Newport Boulevard (SASS)
to MacArthur Boulevard (SR73)
Effective date of Contract April 9, 1985
Authorized by Minute Action, approved on March 11, 1985
Contract with ASL Consulting Engineers
Address 1201 E. Warner Avenue
Santa Ana, CA 92705
Amount of Contract (See Agreement)
Wanda E. Andersen
City Clerk
WEA:lr
attach.
City Hall • 3300 Newport Boulevard, Newport Beach, California 92663
Agreement No. 5151 -85 -4
AGREEMENT
AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
FOR
COAST HIGHWAY (SR1) WIDENING
NEWPORT BOULEVARD (SR55) TO MACARTHUR BOULEVARD (SR73)
THIS AGREEMENT, is made and entered into this
day of , 1985, by and between the CITY OF NEWPORT
BEACH, a municipal corporation, hereinafter referred to as
"CITY ", and the firm of ASL CONSULTING ENGINEERS, INC., a Calif-
ornia corporation, hereinafter referred to as "ENGINEER"
W I T N E S S E T H
WHEREAS, CITY intends to prepare final engineering and
construction documents for the improvement of Pacific Coast High-
way from Newport Boulevard to MacArthur Boulevard, hereinafter
referred to as "PLANS "; and
1
WHEREAS, ENGINEER has submitted a proposal dated
November 2, 1984 to CITY to perform the professional engineering
services in conjunction with the preparation of said PLANS; and
WHEREAS, CITY desires to accept said proposal;
NOW THEREFORE, in consideration of these premises, the
parties hereto agree as follows:
I. General
A. CITY engages ENGINEER to perform the services
hereinafter described in Exhibit "A" for the
compensation herein stated.
B. ENGINEER agrees to perform said services upon
the terms and conditions hereinafter set
forth.
C. ENGINEER represents that it employs, or will
employ, at its own expense, all personnel
required in performing the services required
under this Agreement.
- 1 -
A
D. ENGINEER agrees that all services required
hereunder will be performed under his direct
supervision, and all personnel engaged in the
work shall be fully qualified and shall be
authorized or permitted under State and local
law to perform such services. The ENGINEER
shall not sublet or transfer any work except
as otherwise provided herein.
E. ENGINEER shall comply with all Federal, State
and local laws and ordinances applicable to
the work.
II. Services to be Performed by Engineer
ENGINEER hereby agrees to perform all the services
as outlined in Exhibit "A" attached hereto and by
this reference made a part hereof.
III. Duties of CITY
CITY hereby agrees to supply ENGINEER all infor-
mation, materials, data, reports, records and maps
as are existing and available from the CITY, and
necessary for carrying out the work outlined in
Exhibit "A" hereof, without charge by CITY and CITY
shall cooperate in every way reasonable in carrying
out the work without delay. Such information and
materials shall include but not be limited to:
A. Mylar plan and profile or plain sheets for the
preparation of PLANS.
B. Consultation with ENGINEER as required to
accomplish completion of the PLANS.
IV. Ownership of Documents
Original drawings, reports, notes, maps, and other
documents relating to the PLANS shall become the
property of the CITY and may be reproduced as
deemed necessary by the Public Works Director or
his designated representative.
- 2 -
i
V. Engineer in Charge
Douglas J. Reinhart, RCE No. 22611, shall be the
Engineer in Charge of PLAN preparation. In the
event of termination of the Engineer in Charge, the
designated replacement shall be a licensed Civil
Engineer in the State of California and subject to
review and concurrence by CITY.
VI. Right of Termination
A. CITY may terminate this Agreement at any time
for its own convenience by giving written
notice to ENGINEER of such termination and
specifying the effective date thereof, at
least fifteen (15) days before the effective
date of such termination. In that event, all
finished or unfinished documents and other
materials shall, at the option of CITY, become
its property. If this Agreement is terminated
by CITY as provided herein, ENGINEER will be
paid a total amount equal to his actual costs
as of the termination date.
Actual costs shall include labor costs,
employee benefits, overhead, other direct
costs and pro -rata amount of fee shall be as
set forth in Exhibit "B" but not to exceed the
maximum fee set by this Agreement, under
Section IX, following:
B. CITY may, by written notice to ENGINEER, ter-
minate the whole or any part of this Agreement
in any of the following circumstances:
1. If ENGINEER fails to perform the services
called for by this Agreement within the
time specified herein or any extension
thereof; or
- 3 -
2. If ENGINEER fails to perform the services
called for by this Agreement or so fails
to make progress as to endanger perfor-
mance of this Agreement in accordance
with its terms, and in either of these
two circumstances does not correct such
failure within.a period of ten (10) days
(or such longer period as CITY may
authorize in writing) after receipt of
notice from CITY specifying such failure.
In the event CITY terminates this Agree-
ment in whole or in part as provided
above, CITY may procure, upon such terms
and in such manner as it may determine
appropriate, services similar to those
terminated.
Furthermore, if this Agreement is term-
inated as provided above, CITY may
require ENGINEER to provide all finished
or unfinished documents, data, studies,
services, drawings, maps, photographs,
reports, etc., prepared by ENGINEER.
Upon termination as provided above,
ENGINEER shall be paid a total amount
equal to the value of the work performed.
In ascertaining the value of the work up
to the date of termination of this Agree-
ment, consideration shall be given to
both completed work and work in progress,
to complete and incomplete drawings, and
to other documents whether delivered to
CITY or in possession of ENGINEER and to
authorized reimbursable expenses.
- 4 -
If, after notice of termination of this
Agreement under the provisions outlined
I
herein above it is determined for any
reason that ENGINEER was not in default
under the provisions of this Section VIB,
i
or that the default was excusable under
the provisions of Subsection VIB, then
the rights and obligations of the parties
shall be the same as if the notice of
termination has been issued pursuant to
Subsection VIA.
VII. Coordination
ENGINEER shall work closely and cooperate fully
with Public Works Director or his designated repre-
sentative, Caltrans, and FHWA. The Public Works
Director or his designated representative shall be
the principal officer of CITY for liaison and shall
constantly review and give his approval of the
details of the work as it progresses, subject to
overall review by Caltrans and FHWA.
Reviews at appropriate stages of the work may be
made by CITY, Caltrans and FHWA.
VIII. Time of Completion
The execution of the Agreement by the parties
hereto constitutes an authorization to proceed.
The work required as set forth in Exhibit "A" shall
commence within ten (10) calendar days of the
CITY's written notification to proceed and shall be
completed in accordance with the Schedule attached
hereto as Exhibit "C" contingent upon actual review
and approval time requirements.
- 5 -
If the work is delayed at any time by reason of a
suspension ordered by CITY or because of any other
act of CITY, or if the work should be delayed at
time by reason of strikes, acts of God, the public
enemy, fire, flood, epidemics, quarantine restric-
tions, freight embargoes, abnormal force, violence
of the elements, or for any other unforeseeable
cause beyond the control and without the fault or
negligence of ENGINEER, or for any other reason
which, in the opinion of CITY is proper justifica-
tion for such delay, then ENGINEER shall be
entitled to an extension of time equivalent to the
time actually lost by such delay.
ENGINEER shall file a written request with CITY for
extension of time within ten (10) days following
the beginning of such delay and failure to do so
shall constitute a waiver thereof; provided, that
in case of a continuing cause of delay only one
claim will be necessary. CITY shall decide whether
and to what extent any extension of time shall be
allowed.
A request for an extension of time or granting of
an extension of time shall not constitute a basis
for any claim against CITY for additional compen-
sation. ENGINEER shall be deemed to have waived
any claim for additional compensation and does
hereby so waive any such claim unless he shall, at
the time of filing a request for an extension of
time likewise file a claim for additional compen-
sation on account of such delay.
IX. Fee Schedule and Payment
The basis of payment for the services provided
under this Agreement shall be cost - plus -a- net -fee.
- 6 -
A. The CITY shall reimburse the ENGINEER for
actual costs (including labor costs, employee
benefits, overhead and other direct costs)
incurred by the ENGINEER in performance of the
work, in an amount not to exceed $164,500
exclusive of any net fee. Actual costs shall
not exceed the estimated maximum wage rates
and other costs as set forth in Exhibit "B ",
attached hereto.
B. In addition to the costs referred to in
Section IXA above, the CITY shall pay the
ENGINEER a net fee of $16,450. Said net fee
shall not be altered unless there is signifi-
cant alteration in the scope, complexity or
character of the work to be performed.
i
C. The ENGINEER shall be reimbursed for actual
travel expenses incurred in the performance of
this work, including the use of private cars
at the rate of twenty -five (25) cents per
mile, while traveling away from the ENGINEER's
headquarters which is hereby designated as
Santa Ana, California - in addition ENGINEER's
personnel shall be reimbursed for per diem
expenses at a rate not to exceed that
currently authorized for State employees under
State Board of Control rules and regulations.
D. Total expenditures made under this contract
including the net fee shall not exceed the sum
of $180,950.
- 7 -
E. ENGINEER's actual costs, direct and indirect,
eligible for Federal participation in cost -
plus -a -net fee contracts shall be allowable
under the provisions of subpart 1 -15.2,
Federal Procurement Regulations, Principles,
and Procedures for Use in Cost Reimbursement
Type Supply and Research Contracts with
Commercial Organizations.
F. The direct labor rates, overhead and employee
benefit percentages set forth in Exhibit "B"
are effective for the period of December 1,
1984 through December 1, 1985. The direct
labor rates, overhead and employees benefit
percentages are subject to review and update
on an annual basis by the ENGINEER. Such
updates shall be subject to Caltrans and FHWA
approval for those portions of the work per-
formed under this Agreement taking place after
December 1, 1985. The new rates and percen-
tages shall be used to readjust the total not
to exceed fee for those portions of the work
not accomplished by December 1, 1985.
G. CITY agrees to pay the ENGINEER for services
rendered under this Agreement in accordance
with the following provisions:
1. ENGINEER shall submit to CITY during each
month of the term of this Agreement, a
certified invoice for allowable costs as
described in Section IXA above incurred
in the performance of this Agreement plus
a pro -rata portion of the net fee as
described in Section IXB above.
2. Promptly after the receipt of each
invoice but in no event later than thirty
(30) days after this receipt and appro-
val, CITY shall make a partial payment
based on the invoice amount of allowable
costs.
X. Project Scope Revisions
No change in the character, extent, or duration of
the work to be performed by ENGINEER shall be made
except by a supplemental agreement in writing bet-
ween CITY and ENGINEER and approved by Caltrans.
The supplemental agreement shall set forth the
changes of work, the extensions of time and the
adjustments of the fee to be paid by CITY to
ENGINEER, if any. In special cases where it is
essential that extra work or changes in work be
performed immediately, execution of the supplemen-
tal authority covering such changes shall be
accomplished as soon as practicable.
XI. Hold Harmless
ENGINEER shall indemnify and save harmless CITY,
the State of California, and the Federal Government
and their officers and employees, from any damage
or liability arising from any negligent errors,
acts, or omissions, in ENGINEER's performance of
this Agreement, or in the engineering work or ser-
vices herein provided.
XII. Subcontracts
ENGINEER shall not subcontract any portion of the
work required by this Agreement, except as
expressly stated in Exhibit "B" without prior
approval of CITY and Caltrans.
All terms and conditions of this Agreement shall be
applicable to any subconsultant whose cost exceeds
$10,000.
�m
0 9
XIII. Cost Accounting and Audits
ENGINEER and his subconsultants shall maintain
complete and accurate records with respect to costs
I
incurred under this Agreement to include the
records supporting cost proposals used to enter
into a contract with CITY. All such records shall
be maintained on a generally accepted accounting
basis and shall be clearly identifiable. ENGINEER
and his subconsultants shall make available to the
representative of CITY, Caltrans, and FHWA, or
their appointees, during normal business hours, all
such bonds and records, and the right to examine
and audit the same, and to make transcripts
therefrom as necessary, and the ENGINEER and his
subconsultants shall allow inspection of all work
data, documents, proceedings, and activities
related to the Agreement for a period of four (4)
years 'from the date of final payment under this
Agreement. ENGINEER and his subconsultants shall
maintain records to show actual time and allowable
costs with respect to each task set forth in the
Exhibit "A" as required by Caltrans and FHWA.
ENGINEER shall permit the authorized representative
of CITY, the U.S. Department of Transportation and
Comptroller General of the United States to inspect
and audit all data and records of ENGINEER relating
to his performance under this contract.
Reviews at appropriate stages during the work may
be made by CITY, Caltrans, and FHWA.
- 10 -
0
XIV. Non - Solicitation Warranted
ENGINEER warrants that he has not employed or
retained any company or person, other than a bona
fide employee working solely for the consultant, to
i
solicit or secure this Agreement, and that he has
not paid or agreed to pay any company or person,
other than a bona fide employee working solely for
the consultant, any fee, commission, percentage,
brokerage fee, gifts, or any other consideration,
contingent upon or resulting from the award or
making of this Agreement. For breach or violation
of this warranty, CITY shall have the right to
annul this Agreement without liability or in its
discretion to deduct from the contract price or
consideration, or likewise recover, the full amount
of such fee, commission, percentage, brokerage fee,
gift, or contingent fee.
XV. Conflict of Interest
Prohibited interests are as follows:
No officer, member or employee of CITY during his
tenure or one (1) year thereafter shall have any
interest, direct or indirect, in this Agreement or
the proceeds thereof.
The parties hereto covenant and agree that, to
their knowledge, no member of the City Council,
officer or employee of CITY has any interest,
whether contractural, non - contractural, financial
or otherwise, in this transaction, or in business
of the contracting party other than CITY, and that
if any such interest comes to the knowledge of
either party at any time, a full and complete
disclosure of all such information will be made in
writing to the other party or parties, even if such
interest would not be considered a conflict of
- 11 -
interest under applicable laws. ENGINEER hereby
covenants that he has, at the time of the execution
of this Agreement, no interest, and that he shall
not acquire any interest in the future, direct or
indirect, which would conflict in any manner or
degree with the performance of services, required
to be performed pursuant to this Agreement.
ENGINEER further covenants that in the performance
of this work, no person having any such interest
shall be employed.
XVI. Congressional Conflict of Interest
Interest of member of or delegates to Congress
shall be restricted as follows:
No member of or delegate to the Congress of the
United States nor any Resident Commissioner shall
be admitted to any share or part of this Agreement
or to any benefit arising therefrom.
XVII. Civil Rights Act
A. Compliance with Civil Rights Act.
In connection with the execution of this
Agreement, ENGINEER shall not discriminate
against any employee or applicant for
employment because of race, religion, color,
sex or national origin. ENGINEER shall take
affirmative actions to insure that applicants
are employed and that employees are treated
during their employment, without regard to
their race, religion, color, sex or national
origin. Such actions shall include, but not
be limited to, the following: employment,
upgrading, demotion or transfer; recruitment
or recruitment advertising; layoff or
termination; rates of pay or other forms of
compensation; and selection for training,
including apprenticeship.
- 12 -
0 0
The applicable provisions of Executive Order
11246 relating to Equal Employment Opportunity
by this reference are incorporated herein and
made a part hereof. Wherever the word "con-
tractor" appears in said Executive Order, it
shall mean ENGINEER.
B. Non- Discrimination Civil Rights Act of 1964.
ENGINEER, with regard to the work performed by
it after award and prior to completion of the
contract work, will comply with the regula-
tions of the Department of Transportation
relative to non - discrimination in federally -
assisted programs of the Department of Trans-
portation (49CFR21).
C. Solicitations for Subcontracts, Including
Procurements of Materials and Equipment.
In all solicitation,el they by competitive— .._,._
bidding or negotiation, made by ENGINEER for
work to be performed under a subcontract,
including procurement of materials or leases
of equipment, each potential subcontractor,
supplier, or lessor shall be notified by
ENGINEER or ENGINEER's obligations under this
contract and the regulations relative to non-
discrimination on the ground of race, reli-
gion, color, sex or national origin.
D'. Information and Reports.
ENGINEER will provide all information and
reports required by the Caltrans or FHWA regu-
lations or orders and instructions issued pur-
suant thereto and will permit access to its
books, records, accounts, and other sources of
information, and its facilities as may be
- 13 -
determined by CITY, Caltrans, or FHWA to be
pertinent to ascertain compliance with such
regulations, orders, and instructions. Where
any information required of an ENGINEER is in
the exclusive possession of another who fails
or refuses to furnish this information ENGI-
NEER shall so certify to CITY, Caltrans or
FHWA as appropriate and shall set forth what
efforts it has made to obtain the information.
E. Sanctions for Non - Compliance.
In the event of ENGINEER's non - compliance with
the non - discrimination provisions of this
Agreement, CITY shall impose such contract
sanctions as CITY, Caltrans or FHWA may deter-
mine to be appropriate, including, but not
limited to:
1. Withholding of payments to ENGINEER under
this Agreement until ENGINEER complies;
and/or
2. Cancellation, termination, or suspension
of the Agreement, in whole or in part.
In the event that legal action is commenced to
enforce or declare the rights created under
this Agreement, the prevailing party shall be
entitled to an award of costs and reasonable
attorney's fees in an amount to be determined
by the court.
XVIII. Assignment
This Agreement shall be binding on the successors
and assigned of the parties, but it shall not be
assigned by ENGINEER without the prior written con -
j sent of CITY.
XIX. Contractual Relationship
ENGINEER shall be an independent contractor, not an
employee of CITY.
- 14 -
IN WITNESS WHEREOF, said parties have executed this
Agreement as of the date and year first above written.
ATTEST:
City Clerk
AP7 O ED AS FORM:
ity Atto y
Address and Phone:
CITY OF NEWPORT BEACH
3300 Newport Boulevard
Newport Beach, California 92663
(714) 644 -3311
ASL CONSULTING ENGINEERS
1201 E. Warner Avenue
Santa Ana, California 92705
(714) 979 -1761
11" lvw4we) k's a' • o .3 DL1181
ASL S GINEERS
By:
Do . Reinhart
Vice P ident
- 15 -
CERTIFICATION OF CITY OF NEWPORT BEACH
I HEREBY CERTIFY that I am the Mayor of the City of
Newport Beach and that the consulting firm of ASL CONSULTING
ENGINEERS, INC. or its representative has not been required,
directly or indirectly, as an express or implied condition in
connection with obtaining or carrying out this Agreement to:
(a) Employ or retain, or agree to employ or retain,
and firm or person, or
(b) Pay, or agree to pay, to any firm, person, or orga-
nization, any fee, contribution, donation, or con-
sideration of any kind; except as here expressly
stated (if any):
None
I acknowledge that this certificate is to be furnished
to the State of California, the Federal Highway Administration
and U.S. Department of Transportation in connection with this
agreement involving participation of Federal -aid highway funds,
and is subject to applicable State and Federal laws, both crimi-
nal ap4 ci OR'\
CERTIFICATION OF ENGINEER
I HEREBY CERTIFY that I am the Vice President and duly
authorized representative of the firm of ASL CONSULTING ENGI-
NEERS, INC. whose address is 1201 East Warner Avenue, Santa Ana,
California 92705, and that neither I nor the above firm I herein
represent has:
(a) Employed or retain for a commission, percentage,
brokerage, contingent fee, or other consideration,
any firm or person (other than a bona fide employee
working solely for me or the above consultant) to
solicit or secure this Agreement.
(b) Agreed, as an expressed or implied condition for
obtaining this Agreement, to employ or retain the
service of any firm or person in connection with
carrying out the Agreement; or
(c) Paid, or agreed to pay, to any firm, organization
or person (other than a bona fide employee working
solely for me or the above consultant) any fee,
contribution, donation, or consideration of any
kind for, or in connection with, procuring or
carrying out the Agreement;
except as herein expressly stated (if any):
None
I acknowledge that this Certificate is to be furnished
to the State Department of Transportation in connection with this
Agreement involving participation of federal -aid highway funds
and is subject to applicable State and Federal laws, both crimi-
nal and civil.
Dou41Aak_AJ: Reinhart
Vice Pretident
• 0
EXHIBIT "A"
CITY OF NEWPORT BEACH
COAST HIGHWAY WIDENING
NEWPORT BOULEVARD TO MACARTHUR BOULEVARD
FAU PROJECT NO. 07 -ORA -1 16.25/19.80
For purposes of definition, Phase I will consist of all work bet-
ween MacArthur Boulevard and Jamboree Road including the interim
signal design at the Pacific Coast Highway and Jamboree Road
Intersection and the transition work between Phase I and Phase
II. Phase II will consist of all work between Jamboree Road and
Upper Newport Bay Bridge including the ultimate signal design at
the Pacific Coast Highway and Jamboree Road Intersection.
SCOPE OF SERVICES
I. Data Collection
We have collected as part of the preliminary design most of
the available record information. We will review the data
and acquire any additional data including updated inprove-
ment plans. Also included in this task will be to perform
the following investigation:
1. Soils and Geotechnical. We will prepare a soils and
geotechnical investigation for Phase I and Phase II
This analysis will be performed by Geotechnical Con-
sultants and will include the following:
Task 1 - Project Management
Project management will include the super-
vision of the staff and review of the work by
a managerial level engineer, and coordination
of the geotechnical work.
Task 2 - Literature Research
Literature research will include review of
readily available seismic publications, pre-
vious geotechnical work within and immediately
adjacent to the project, and other known
geotechnical publications by public agencies.
Task 3 - Field Exploration
Field exploration will include drilling 12 to
14 holes with rotary type drilling equipment
to depths ranging from 15 to 35 feet. An
engineering geologist will log all the holes
and the drilling progress and will record soil
descriptions, changes in stratification and
ground water conditions. Bulk and undisturbed
samples will be obtained for laboratory obser-
vation and testing. Standard penetration
tests will be performed in the drill holes and
the results recorded for analyses of the
liquefaction potential.
Task 4 - Laboratory Testing
Laboratory testing will be performed on
samples obtained from the drill holes. All
testing will be performed in accordance with
ASTM standards. Moisture contents, dry den-
sities, shear strengths, compressibility,
grain -size distribution and compaction tests
will be performed on selected samples.
1 • 6
Task 5 - Geotechnical Engineering
Geotechnical engineering will involve the eva-
luation of data obtained from Tasks 2, 3 and
4, and will develop conclusions and recommen-
dations for construction. Specific items
which will be included are:
a) Development of ground accelerations
during earthquakes likely to occur during
the expected project life.
b) Determine the zones of potential lique-
faction within the PCH right -of -way.
c) Evaluate the stability of proposed slo-
pes.
d) Develop earthwork criteria for site pre-
paration, cut and fill grading, compac-
tion requirements, utility trench back -
filling and overexcavation and recompac-
tion.
e) Develop mitigating measures for limiting
the liquefaction potential.
f) Develop design criteria for proposed
retaining and noise walls. Bearing
values, active and passive pressures, and
friction coefficients will be determined.
Criteria for backfilling behind the walls
will be included.
Task 6 - Meetings and Consultation
We will provide consultation and attend meet-
ing(s) as necessary with during the design.
We anticipate one meeting will be required.
Task 7 - Final Report
A written report will be prepared presenting
the findings, test results, drill hole logs,
and conclusions and recommendations for
completing design and construction of the pro-
ject. A draft report will be prepared and
submitted to ASL for comments. Upon receipt
of any comments, they will be incorporated
into the report and ten (10) copies of the
final report will be submitted.
2. Retaining Wall Study. We will investigate the feasi-
bility from both a physical and economical perspective
of constructing a retaining wall in the area of the
DeAnza Mobile Home Park. This study will impact the
proposed right -of -way requirements and should be com-
pleted prior to any survey in the DeAnza Mobile Home
Park.
The noise attenuation study and retaining wall study
are key to beginning the Phase II right -of -way acquisi-
tion. The feasibility of a retaining wall in the vici-
nity of the mobile home park will impact the amount of
right -of -way required.
Noise Attenuation Study. An on -site acoustical study
in the vicinity of the DeAnza Mobile Home Park has been
performed and recommendations for noise attenuation
will be made.
4. Survey. ASL will acquire the survey required to verify
and update the preliminary design plans. We will also
establish the right -of -way boundaries in the vicinity
of the DeAnza Mobile Home Park and will prepare a
detailed topographic plan reflecting existing con-
ditions in the area of the mobile home park affected by
the project. Survey will also be required to prepare
the modifications to the Mobil Station located at the
intersection of Pacific Coast Highway and Jamboree
Road.
5. Utilities Investigation. ASL will coordinate with all
affected utilities. Potholing will be required at key
locations. We understand that City forces will be
available to perform the necessary potholing. We will
provide the coordination with the owner of the utility,
obtain the necessary- encroachment permits from Cal -
trans, and will provide the necessary personnel to
establish vertical and horizontal locations. We anti-
cipate approximately 20 potholes will be required.
6. Review Preliminary Plans. ASL will review the prelimi-
nary plans and make the changes required to conform to
Caltrans and City of Newport Beach requirements.
II. DESIGN
1. Drawings
a. Finalize Roadway Design (Phase I and II) - ASL will
immediately begin work-to.. finalize,-.the preliminary,.,....,_ ..
roadway construction drawings. The drawings"
included in this effort include:
° Title Sheet (Phase I and II)
° Plan and Profile (Ph.I- 7 sheets;
Ph. ii- 4 sheets)
° Intersection Details (Ph. I- 6 sheets;
Ph. II- 3 sheets)
° Roadway Details (Ph. I- 2 sheets;
Ph. II- 1 sheet)
This task will require the following effort:
° Verify vertical and horizontal design
° Prepare superelevation diagrams
° Prepare retaining wall /noise wall details and
modify plans to show the location of the walls
as required
° Construction notes
° Removal notes
° General notes
Modify cross section sheets as required
° Include any information on the plans necessary
to complete the drawings for bidding purposes
b. Finalize Right -of -Way (Phase I and II) - ASL will
make all changes and modifications to the prelimi-
nary right -of -way maps required by Caltrans and the
City of Newport Beach. we understand that the pre-
paration of the final right -of -way maps for Phase
II will be a critical item of work.
c. Finalize Signing and Striping Plans (Phase I and
II) - We will provide the engineering required to
complete the preliminary plans. Signing and
striping will conform to Caltrans' requirements.
d. Finalize Signal Plans (Phase I and II) - Herman
Kimmel and Associates will check the preliminary
signal plans and will provide the engineering
required to complete the preliminary plans. We
anticipate this effort will include conductor sche-
dules, pole schedules, construction notes, removal
notes and general notes. Signals will be designed
in conformance with Caltrans' requirements. A pre-
liminary check by Herman Kimmel has revealed that
the preliminary plans will require only minor modi-
fications for acceptance by Caltrans.
e. Jamboree Intersection - Interim Condition (Phase I
only) - This task will include the engineering
necessary to design the intersection of Pacific
Coast Highway and Jamboree Road for the interim
condition which will exist between the end of Phase
I and the beginning of Phase II construction. We
assume the ultimate design of the Jamboree inter-
section will be as shown on the preliminary. _desig a_ _
drawings. The Phase I widening will terminate on
the.east side of the Jamboree intersection. The
interim plan will include temporary medians and
striping as needed to construct a safe and effi-
cient transition.
We envision the following effort will be required:
° Plan and profile showing the interim condition
(1 sheet)
° Intersection Detail for the interim condition
(1 sheet)
° Signal Plan for the interim condition (1
sheet)
We have included the signing and striping of the tran-
sition in the finalization of the signing and striping
plans.
f. Finalize Drainage Plans (Phase I and II) - ASL will
prepare all design drawings and storm drain details
necessary to efficiently drain Pacific Coast High-
way. The storm drain system will be designed in
accordance with Caltrans' requirements. We envi-
sion the following effort:
° Verify the hydrology and hydraulics
° Prepare plan and profile drawings (40 scale;
6 sheets)
° Prepare storm drain details (junction struc-
tures, catch basin profiles, etc.) as required
(6 sheets). We envision up to 50 catch basins
lateral profiles will be required.
10 (`
g. Utility Relocations (Phase I and II) - We antici-
pate that 1,500 lineal feet of 30 -inch water main
will need to be relocated during Phase II. This
facility is the primary transmission main through
Newport Beach south to Laguna Beach and cannot be
taken out of service. The relocation design will
incorporate a temporary bypass design and a final
design. We envision four (4) sheets of plan and
profile (40 scale) in addition to two (2) detail
sheets. We will coordinate with all the impacted
utility companies /agencies and will incorporate
their review time in our design schedule.
h. Finalize Lighting Design (Phase I and II) - The
preliminary lighting design will be finalized and
subitted for review by the City, Caltrans and the
Edison Company. The lighting design is currently
shown on the landscape and irrigation plans. The
design can be transfered to the roadway plan and
profile sheets or the signing and striping sheets
if the City and /or Caltrans desires.
i. Finalize Landscape and Irrigation (Phase I and II)
Kobata Associates, Inc., licensed Landscape Archi-
tect, will finalize the landscape and irrigation
plans. Kobata Associates will work with the City's
Parks and Recreation Department to insure the final
design is in keeping with the City's desire for an
aesthetic, cost effective and efficient design.
j. Improvement Plan for Service Station Site (Phase I
only) - ASL will..prepar.e .a, plan_to.. mod ify ..the..ser-
vice station located on the northeast corner of the
intersection of Pacific Coast Highway and Jamboree
Road. This will require a site plan showing the
relocation of the existing underground gasoline
storage tanks, the pump islands and the capping of
six (6) monitor wells. We understand that this
site may be vacated by Mobil Oil Corporation.
k. Traffic Control Plans (Phase I and II) - One of the
most critical tasks in the final design will be the
preparation of the traffic control plans for the
project. In order to get an accurate existing
striping plan for Pacific Coast Highway, ASL will
have R.J. Lung and Associates prepare double plan
aerial photos of Pacific Coast Highway from Mac-
Arthur Bouelvard to Bayside Drive. Mr. Robert Lung
has done some recent aerial work for the City and
the Irvine Company and will be able to piece
together the necessary strip maps to provide a
complete 40 -scale aerial image of the project.
ASL, and Herman Kimmel and Associates, will prepare
the traffic control plan on the aerial maps for
Caltrans approval. Recent experience with Caltrans
has shown us that this task will require at least
two (2) meetings with Caltrans and a very detailed
traffic control plan complete with constrution
phasing and schedule.
2. Construction Specification (Phase I and II) -We will
expand the preliminary specifications to include all
work items in conformance with FAU and Caltrans
requirements and the State's Standard Specifications.
A separate specifications will be required for Phase I
and Phase II.
3. Construction Cost Estimate (Phase I and II) - ASL will
prepare a detailed construction cost estimate for Phase
I and Phase II. The estimates will include all work
items including utility relocation.
4 1.
4. Coordination with FHWA and Caltrans (Phase I and II)
Provide the necessary coordination with FHWA and
Caltrans personnel to allow the consultant to meet the
requirements of these two agencies. This item shall
include the development of and meeting of the target
dates set up for the following submittals:
Plans for
Plans for
° Plans for
° Plans for
° Plans for
° Plans for
° Landscape
° Traffic P;
° Design PS
Geometric Approval
Utility Approval
Landscape Approval
Traffic Approval
Traffic Handling
Right -of -Way Approval
PS & E
i & E
& E
5. Coordination with Property Owners (Phase I and II)
ASL will coordinate with adjacent property owners and
their representatives to provide a compatible design
and phasing of the proposed Avacado Avenue and Back Bay
Drive.
6. Project Management (Phase I and II) - ASL will prepare
progress status reports including revised schedules on
an interval agreed upon with the City. We will main-
tain continual communication and coordination with all
parties involved.
7. Reproduction (Phase I and II) - Reproduction shall be
provided as necessary to complete the project. All
reproduction will be provided at cost. The Fee.Section
includes an estimate of the reproduction costs that we
estimate will be required for this project. The City
will not be obligated to pay for any additional repro-
duction costs over and above the estimated fee without
prior written approval.
III. CONSTRUCTION SERVICES
1. Bidding Process (Phase I and iI) - ASL will prepare a
master for bid proposal documents suitable for repro-
duction. We will also assist the City during the
bidding process. A separate fee for Phase I and Phase
II is given in the Fee Section.
2. Consultant (Phase I and II) - ASL will provide con-
sultation during construction. A separate fee for
Phase I and Phase II is given in the Fee Section. We
are available to review shop drawings and to provide
construction observation if required however these ser-
vies are not included in this Scope of Work.
3. As -Built (Phase I and II - ASL will prepare as -built
construction drawings. A separate fee for Phase I and
Phase II has been provided in the Fee Section.
£ E
D D
a uJ
En
W a
W a
z
H W
C7 fA
W
W F H rL4
U H W
W
.Hl X w o
E
a
En W !-4
0 v
U H
W
H
W F
h
0
N0
L rA O
"D
O
O O
O M O
M
(D
O
N O
N 1A O
r
Ln Ul
O O O
O
14
coo
runo
0
m
Ln
ko CIO Ln
rt
ovi
N
Ul N
D1
V).
W
W
D
•
CD o\N- 0
O O
vOM v
CD co
D
MN r
cDr
y
rn0 to
ovi
rl
N d'
CD 00 Cl
00
U
o0 0
00
W
H
X00 0
00
W
roo Ln
HUt
W
M In Ln r
ON
.
O dD M
D1 .4
rl O aT
M r
F
coon 0
00
Gy
N Ln O wl
Ln O
N O d'
O Ul
A
.-1 N O
r N
0 ON
co %D
r N
co T
r4
z
000 0
00
C7
in 0 0 in
Ut 0
V1
to O r
r U1
W
.4N m
Nr
A
r v
1D O
%D N
r %D
rl
W
%D O O O
N O
W
M O O O
A\ O
rl
01 d' \D
D1 O
11 co N
rl %D
N Al
AN
N
N kD
$
to O O O
O O
rl
N O
O\ U1
%D
N%D (A
N
�D Al
Al N
m
N
N %D
U
.-4 00 0
00
Z
X 0 0 H
rn o
H
a
O O N
N Un
W
M M N
r N
w
UJ
F
O
- H
W
W D: E+
m
ao Z
O
�!I
co P4
m
WW'
O
a
W
x
O WU
W�W
ry'WUU)
Z
ZO
a ,OyUA ^Z
av W U
0r'4
a
W •enHMAW
H U
Q
H W D:Mr
Z 14 A; CS
M HA
F
O>
0 4 O H
D W D
O
HgA W -4—mA
mZm
F
W
W
D
•
a
.s
w
W
O
to O
1n r O
N
O
a
w
70
d' NO
z
Ln
a
H
•
G4
0\
a
W
W
M
E
Ln
at
°
H
H a
%o M
El
P w
o
O
to
M r Ml
a
'
E-i
v�
�n N
U
U
H
a
w
(p
H
rg
E
F.y
W
D
fn
h
to O
1n r O
N
O
70
d' NO
r
Ln
•
0\
a
Co in
Co Ln a;
Ln
at
E
%o M
o c+ 0
ao
O
in -1 r
M r Ml
gm
E-i
v�
�n N
co
ao
N
F.y
fn
atoll
N S co
0%
M O
W
MO a0
M
MN
_
a
co co
o
99
o
M .q
in
r v
Cn
N
d'
M O
li
.4 M
O O O
Cl
O O
y
Co Co
O
O p
v
W
%D CD
0
00
H
W
uloo
ao
mN
w
M in to
0%
N r
•
..
o r
�n
ui o
M
rl
v 01
E
rpo
w
w
W
%o Ln Ln
M
CO r
a
in
of
N r
N
ao CO
q
.--I 0)
N
0 I
0%
%D
O r
r
N
%0 r
z
waCD
0
00
U
NOO
y
\0O
to
Ln o
to
V' p
W
14 N
r
tn to
q
a
M
N O
%0
N
r to
a
Moo
°o
H
m
H
0% N
O
N in
r4 N
r
%0 in
%0
0%
a% 1n
N
N %0
%
ONOO
m
w
W
r-4 in 1n
%0
in r
N r
O
in M
N r
ON
N
w
ON
O w lD
N
MD
V
M
0
00
z
O O
N
14 O
H
x
C; C;
rn
LA U;
M
Mr
rn
or
N
M %p
O
H
W
H
W �+
n z
O
(n
Ao
ci
x
otw
—,4
w
° °
a°cwaw
wU
�wcn
z
E7 00
• ^zE
E W z
r0
F Wwrxwr-Z
'icgGa
fn Hm
E`t
O >Hzenq
HPH
D WO
O
E40 W—
q
Vf zEn
H
EXHIBIT "B -1"
FEE SUMMARY
Phase I
ASL Consulting Engineers - $60,950
Herman Kimmel and Associates (Traffic) - 15,000
Geotechnical Consultants, Inc. (Soils) - 5,500
Mestre Greve Associates (Noise) - 1,000
Kobata Associates, Inc. (Landscape) - 5,000
(Potholes) - 2,500
$89,950
Phase II
ASL Consulting Engineers - $65,200
Herman Kimmel and Associates (Traffic) - 6,600
Geotechnical Consultants, Inc. (Soils) - 11,500
Mestre Greve Associates (Noise) - 1,500
Kobata Associates, Inc. (Landscape) - 3,700
(Potholes) - 2,500
$91,000
0
EXHIBIT "B -2"
OVERHEAD ANALYSIS
ASL CONSULTING ENGINEERS
SEPTEMBER 30, 1984
1008
Percent
Direct Labor
Overhead
Indirect Salaries (Supervision,
.Clerical, Administration, Training)
48.08
Payroll Related Costs (FICA, Workers
Compensation, Health Insurance,
Unemployment, Vacation, Holidays,
Sick Leave)
37.08
Office Supplies
9.08
Depreciation
6.08
Automotive
3.08
Professional Services
3.08
Occupancy
23.08
Business Insurance
6.08
Communications
8.08
Professional Membership
0.38
Personnel Expenses
2.08
Library Costs
0.68
Taxes & Licenses
0.68
Bad Debt Expense
3.48
Miscellaneous
0.18
OVERHEAD TOTAL
150.08
1008
INDIRECT COSTS (Overhead)
Overhead Rate 147%
DIRECT COSTS (Except Labor)
Estimated
Cost
Printing & Reproduction $200
FEE
Profit 158
"Not to Exceed" Cost $7,500.00
TRAFFIC ENGINEERING
flerman CONSULTANTS
immel and Associates. Inc..
Subtotal
Subtotal
Subtotal
TOTAL COST
$2,555.90
$3,747.17
$6,313.07
$ 200.00
$6,513.07
$ 976.96
$7,490.03
$7,490.03
•
•
EXHIBIT
"B -3"
PCH CONSTRUCTION TRAFFIC
CONTROL
P.S. &E.
COMPENSATION ANALYSIS
DIRECT LABOR
Hours
Rate
Total
Project Engineer
35
@
$22.50
$ 787.50
Project Director
10
@
20.20
202.00
Staff Engineer
20
@
16.00
320.00
Traffic Technician
80
@
14.50
1,160.00
Clerical
8
@
10.80
86.40
INDIRECT COSTS (Overhead)
Overhead Rate 147%
DIRECT COSTS (Except Labor)
Estimated
Cost
Printing & Reproduction $200
FEE
Profit 158
"Not to Exceed" Cost $7,500.00
TRAFFIC ENGINEERING
flerman CONSULTANTS
immel and Associates. Inc..
Subtotal
Subtotal
Subtotal
TOTAL COST
$2,555.90
$3,747.17
$6,313.07
$ 200.00
$6,513.07
$ 976.96
$7,490.03
$7,490.03
• EXHIBIT "B -3" •
PCH @ JAMBOREE INTERIM SIGNAL
COMPENSATION ANALYSIS
DIRECT LABOR
INDIRECT COSTS (Overhead)
Overhead Rate 1478
DIRECT COSTS (Except Labor)
Estimated
Cost
Printing & Reproduction $50
I
FEE
Profit 15%
"Not to Exceed" Cost $1,500.00
TRAFFIC ENGINEERING
Verman CONSULTANTS
immel and Associates, Inc.
Subtotal
Subtotal
Subtotal
TOTAL COST
$ 509.80
$1,259.21
$ 50.00
$1,309.21
$1,505.59
Hours
Rate
Total
Project Engineer
2
@
$22.50
$ 45.00
Project Director
6
@
20.20
121.20
Staff Engineer
2
@
16.00
32.00
Traffic Technician
20
@
14.50
290.00
Clerical
2
@
10.80
21.60
INDIRECT COSTS (Overhead)
Overhead Rate 1478
DIRECT COSTS (Except Labor)
Estimated
Cost
Printing & Reproduction $50
I
FEE
Profit 15%
"Not to Exceed" Cost $1,500.00
TRAFFIC ENGINEERING
Verman CONSULTANTS
immel and Associates, Inc.
Subtotal
Subtotal
Subtotal
TOTAL COST
$ 509.80
$1,259.21
$ 50.00
$1,309.21
$1,505.59
( • EXHIBIT "B -3" ( •
HERMAN KIMMEL & ASSOCIATES
COST PRICE PROPOSAL
PCH TRAFFIC SIGNALS
11134X*4141K�e 11
Project Engineer
Project Manager
Staff Engineers
Traffic Technicians
Draftsmen & Aides
Clerical
INDIRECT COSTS (Overhead)
Approved Overhead Rate
DIRECT COSTS
Printing & Reproduction
FEE (Profit)
TOTAL COST
"NOT TO EXCEED" COST
Hours
Rate
Total
8
@
$22.50
$ 180.00
14
@
22.20
310.80
110
@
16.00
1,760.00
80
@
14.50
1,160.00
30
@
11.55
346.50
6
@
10.80
64.80
$ 3,822.10
1478
Estimated Cost
$200
158
5,618.49
$ 200.00
i
$ 1,446.09
$11,086.68
$11,100
• EXHIBIT "B -3" •
OVERHEAD ANALYSIS
HERMAN KIMMEL & ASSOCIATES, INC.
FISCAL YEAR ENDING MARCH 31, 1983
Direct Labor
Overhead
Indirect Salaries
Pavroll Burden
Professional & Consultant Fees
Comunications
Occupancy
supplies
Business Insurance
External Relations
Reproduction
Travel & Subsistance
Auto Expense
Data Processing
Depreciation
Miscellaneous
Overhead Total
Percent
100
53
16
12
3
20
3
10
3
2
7
2
7
2
140
EXHIBIT "B -4"
GEOTECHNICAL CONSULTANTS, INC.
Fee Proposal Breakdown
DIRECT LABOR:
Principal Engineer 17 hours @ $34.00
$ 578.00
Staff Geologist 85 hours @ $16.50
1,402.50
Laboratory Assistant 45 hours @ $16.25
731.25
Draftsperson 22 hours @ $12.00
264.00
Word Processing 25 hours @ $13.30
332.50
Total Direct Labor
$ 3,308.25
Benefits 0.03 x 3308.25
992.50
Overhead & Admin. 1.9 x 3308.25
6,285.65
Other Direct Costs:
Drilling Equipment
4,:000.00
Outside Printing
150.00
Total Costs
$14,736.40
Fixed Fee 158
2,210.60
Total Costs & Fixed Fee
$16,947.00
EXHIBIT "B -4"
OVERHEAD ANALYSIS
GEOTECHNICAL CONSULTANTS, INC.
NOVEMBER 2, 1984
Direct Labor
Overhead
Indirect Salaries (Supervision,
Clerical, Administration, Training)
Payroll Related Costs (FICA, Workers
Compensation, Health Insurance,
Unemployment, Vacation, Holidays,
Sick Leave
Office Supplies
Automotive
Occupancy
Business Insurance
Communications
Travel and Subsistence
Repair and Maintenance
Legal and Accounting
Professional Liability
Miscellaneous
Percent
1008
758
268
158
208
228
108
58
98
48
188
108
28
2208
•' • EXHIBIT "B -5" •
KOBATA AND ASSOCIATES
Fee Proposal Breakdown
HOURLY RATE:
Landscape Architect $17.50
Designer 15.00
Senior Draftsman 14.00
Secretary 9.00
PRELIMINARY DESIGN:
Landscape Architect
34
hours
@
$17.50
Designer
40
hours
@
$15.00
CONSTRUCTION DOCUMENTS:
Landscape Architect
30
hours
@
$17.50
Sr. Draftsman
90
hours
@
$14.00
Secretary
10
hours
@
$ 9.00
CONSTRUCTION OBSERVATION:
Landscape Architect
Phase II
Landscape Architect
Benefit Percentage
Administration
Profit
Expenses
14 hours @ $17.50
20 hours @ $17.50
108
948
10 48 =
158
$101
$ 595.00
600.00
525.00
1260.00
90.00
245.00
350.00
$ 3665.00
$3812.00
$7477.00
$1122.00
101.00
• M
EXHIBIT "B -5"
OVERHEAD ANALYSIS
KOBATA ASSOCIATES
NOVEMBER.2, 1984
1008
Percent
Direct Labor
Overhead
Indirect Salaries (Supervision,
Clerical, Administration, Training)
48.08
Payroll Related Costs (FICA, Workers
Compensation, Health Insurance,
Unemployment, Vacation, Holidays,
Sick Leave)
18.08
Office Supplies
5.78
Depreciation
.98
Automotive
4.38
Professional Services
10.6%
Occupancy
7.08
Business Insurance
3.08
Communications
2.08
Professional Membership
.18
Personnal Expenses
1.68
Taxes & Licenses
.68
Bad Dept Expense
2.28
OVERHEAD TOTAL
104.08
1008
V T N� W N .a. ��@ V O. � a W N r� 40 m �,, � G1 a' N N✓ 6 r w r r r ... r M ly.' '
V 8 i•ip•(�/C�+ �7 W i00> V Q•N+ W N m.0 O� V Ttl1+ W N r p
, S�5 c�i$ar,�`m�mt^n,mi��i��.� -, L`iZ°'�/Neri.r+m✓1y y�`x'�������'�'�os 7� �'�;
> > `spy o .. Sr m •may e� J� iY u"... �,i m oK w. ,g d gppp "" Fr* ,Fp r�L E R M.4'.. I C
� �i
A � Z � f-fy" � by � H ✓ rN1 iA [f "CCCfff.O- � Y 1p N 'C � � � e.
$ ^o .......
O H. r • p •
...•.• .. ..........................I...� y. 0
I� • • • • • • • • • . . • . . . . . . . . • • • • I� • • �� • N
! ........................
I, . . . . . . . . . . . y v I a a
. . . .
• • • • • • • • • • . • . • • . • • • • . • I! • • • y II • ! • • • • • r
�...... .......:....... ff ... ��...
Ii ;
!i . . . . . A . . . . . . . . . . . . . . . . . . . .
6 tt
If
: :: : : : : : : : :: : : : : : : : :. : : : :: ::
. ... . . . . . . . . . . . ... . . . .
y y W � d
... . o
. � . . . . . . . . . . . . . . . . . . . . . . . . . m
o CD 0
2
. . . . . . . . . . . . . . . . . . . . . . . . . . Nab
........................... C
m
!' . . . . . . . . . . . . . . . . . . • • y iu
. . . . . . . . . . . . I . . . . . . . . . . . . . . . . . . . . . . . . . .
I
. • . . . • . . . . . . . . i • . . . . . . . . . . . . . . . . . . . . . . . . . . . V N
I
(I . . . . . . . . . . . . . . . . . . . • . . . . . . . . . . . . . . . . . . . . . . O. _
N r0
. . . . . . . . . . . • . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . r .G
II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ib o
!! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .+ w
-- I_ . . . . . . . . . . . . . .s. . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
�I II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . �9 b-
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . W N
V .+
. • • • . . . . . • . . . • . . . • . . • . . . . . • . • • • • . . R z
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. • . . . . . . . . . . . . . . . . . . . • . . . . . . . . . . . . . . . . • . . . . . . . a ...
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . a
.................. .............................�_
. • . . . . . . . . . . . . . . . . . . . • . . . • . • . . • . . • . . . . . . . . • • • • a R 1'1'1
W
. . . . . . . . . . . . . • • • . . . . . . . . . . . . . • . . . • . . . . . . . . . . . . y .o
P
`'i
. . . . . . . • . . . . . . . . . . . . . . . . . . • . . . . . . . • . . . . . . • . . . . .
. . . . • . . • • . . . . • . • • . . . . • . • . • . . . • • • . • . . • . . • • . • . • . . V 6
S&SIM-0
r
E
TO: CITY COUNCIL
0
BY THE CITY COUNCIL
CITY OF NEWPORT BEACH
MAR 111085
t` t 5
C -2jx�
March 11, 1985 L
CITY COUNCIL AGENDA
ITEM NO. F_3(a)
FROM: Public Works Department
SUBJECT: COAST HIGHWAY WIDENING, BAYSIDE DRIVE TO MacARTHUR BOULEVARD
RECOMMENDATION:
Consulting Engineers for the preparation of final design plans, speci-
fications and cost estimate (PS & E) for the Coast Highway Widening
project.
DISCUSSION:
On February 11, 1985, the City Council authorized staff to negotiate
and prepare a Local Agency /Consultant Agreement with the civil engineering firm
of ASL Consulting Engineers for the design of the widening of Coast Highway bet-
ween Bayside Drive and MacArthur Boulevard. Prior to final design a Final
Environmental Impact Statement (FEIS) with accompanying preliminary engineering
was prepared by ASL to meet Federal and State requirements. As part of the
requirement, the FEIS was published in the Federal Register as to its availabi-
lity on February 8, 1985 for a 30 -day response period ending March 11, 1985.
Following that period the Federal Highway Administration (FHWA) will execute a
Record of Decision and authorize the City to prepare final design plans, speci-
fications and a cost estimate (PS & E).
ASL was selected to be the most qualified consultant for this public
works project by a selection committee interviewing three of the most qualified
consultants submitting proposals. The procedure used for consultant selection
was in accordance with the procedure previously established by the City Council
for FAU projects. Critical elements considered in the selection process, and
meeting the City's and Caltrans' needs included:
• 1. Capability to do the work in a specified time.
2. Demonstrated performance with Caltrans /FHWA projects.
3. Familiarity with the project.
4. Disadvantaged Business (subconsultant) participation.
S. Budget presentation.
04)
•March 11, 1985
Subject: Coast Highway Widening, Bayside Drive to MacArthur Boulevard
P age 2
r �
�J
•
A Local Agency /Consultant Agreement has been prepared covering the
PS & E for the widening project. The major components of the scope of services
to be provided in the agreement are outlined below:
1. Soil and geotechnical engineering.
2. Noise attenuation mitigations.
3. Utilities investigation.
4. Final roadway plans.
5. Final right of way plans.
6. Drainage plans.
7. Landscape and irrigation plans.
8. Signal and striping plans.
9. Traffic control plans.
10. Construction specifications.
11. Cost estimate.
12. Provide consultation during construction of the project.
The fee for the services is based on standard hourly rates, with a
specified maximum of $181,000. After authorization to proceed, the consultant
is prepared to submit PS & E for Phase I (MacArthur Boulevard to Jamboree Road)
in three months and for Phase II (the section between Jamboree Road and Bayside
Drive) within six additional months.
Federal funding for the final design, right -of -way engineering, and
appraisals has been approved by the Orange County Transportation Commission.
The current Federal Aid Urban (FAU) program calls for 86% FAU and 14% local
funds for project financing.
Benjamin B. Nolan
Public Works Director
HH.jd