HomeMy WebLinkAboutC-8577-11C - Cultural Arts Grants - FY 23-24 - Class Act Music EducationGRANT AGREEMENT
BETWEEN THE CITY OF NEWPORT BEACH AND
THE LAGUNA PLAYHOUSE
This Grant Agreement ("Agreement") is entered into this 29th day of March, 2023
("Effective Date"), by and between the City of Newport Beach, a California municipal
corporation and Charter City ("City"), and THE LAGUNA PLAYHOUSE, a California
nonprofit corporation located at 606 Laguna Canyon Road, Laguna Beach, California
92651 ("Grantee"). City and Grantee are at times individually referred to as "Party" and
collectively as "Parties" herein.
RFC_ITAI S
A. It is the policy of the City Council that the City's budget specifically allows the City
Council to direct revenue towards non-profit agencies, community groups,
community events, or enhancement projects with worthy projects or programs
which the City Council deems beneficial to the residents' quality of life.
B. Grantee requested a grant from the City for the Our Stories Program ("Grant
Proposal").
C. The City Council determined the Grant Proposal is for a worthy project that will
benefit the City's residents' quality of life.
D. The City Council approved a grant in the amount of Five Thousand Dollars and
00/100 ($5,000.00) ("Grant Funds") to Grantee pursuant to certain conditions
regarding expenditure, reporting, and accounting requirements.
NOW, THEREFORE, the Parties agree as follows:
1. GRANT
1.1. City awards to Grantee Grant Funds in the amount of Five Thousand Dollars
and 00/100 ($5,000.00) as requested by Grantee in the Grant Proposal attached hereto
as Exhibit A and incorporated herein by reference, or such other amount as authorized
by the City Council.
1.2. Grant Funds shall be disbursed by City to Grantee at the time of this
Agreement.
® At the time of execution of this Agreement.
2. TERM
The term of this Agreement shall commence on the Effective Date and shall
continue in full force and effect until January 20, 2024, unless terminated earlier as
provided herein.
3. RESTRICTIONS ON USE OF FUNDS AND OTHER REQUIREMENTS RELATED
TO THE RECEIPT OF GRANT FUNDS
3.1. The Grant Funds are subject to the following expenditure conditions ("Approved
Uses"):
- 3.1.1. The Grant Funds shall be expended solely for the purposes provided in
Exhibit A;
3.1.2. The Grant Funds shall not be used for any activity that would violate City,
state or federal statutory or decisional law such as regulations affecting non-profit or tax
exempt organizations exempt from taxation pursuant to Section 501(c)(3) of the Internal
Revenue Code; and
3.2. Grantee further warrants to City that the Grant Funds will be spent solely for
the Approved Uses and the Grant Funds shall be used by Grantee during this
Agreement's term otherwise the Grant Funds shall be returned to City, as provided in
Section 5 below.
3.3. Grantee shall conduct background checks for all of its volunteers and
employees who work with minor children in relation to any project described in Grantee's
Grant Proposal. To the extent applicable, Grantee shall provide the City certification that
it has complied with this requirement prior to the receipt of Grant Funds.
4. REPORTING AND ACCOUNTING REQUIREMENTS
4.1. At all times during the term of this Agreement, Grantee shall maintain true,
proper, and complete books, records, and accounts (collectively, "Books and Records")
in which shall be entered fully and accurately all transactions taken with respect to the
operations of Grantee under the Grant Proposal and the expenditure of the Grant Funds.
Grantee shall maintain the Books and Records in accordance with Generally Accepted
Accounting Principles. Grantee shall make available to City such Books and Records
upon City's request.
4.2. If the Grantee has been audited by an independent auditor or has been the
subject of a compliance audit/examination by a grantee or regulatory agency during the
past three years, audit reports and management letters indicating compliance violations,
fraud, illegal acts, material weaknesses in internal control structure or reportable
conditions, in connection with such audits shall be delivered to the City thirty (30) days
prior to the effective date of this agreement. If no audits or events as described above
have occurred during this period, the Grantee shall provide City a written assertion that
no audits or similar examinations have occurred during the three (3) year period and an
assertion that the Grantee is not aware of any events or conditions, described above, or
other information that might reasonable impact City's decision to fund the grant as
requested.
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4.3. City reserves the right to designate its own employee representative(s) or its
contracted representative(s) with a Certified Public Accounting firm who shall have the
right to audit Grantee's accounting procedures and internal controls of Grantee's financial
systems as they relate to the Grant Proposal and to examine any cost, revenue, payment,
claim, other records or supporting documentation resulting from any items set forth in this
Agreement. Any such audit(s) shall be undertaken by City or its representative(s) at
mutually agreed upon reasonable times and in conformance with generally accepted
auditing standards. Grantee agrees to fully cooperate with any such audit(s).
4.4. This right to audit shall extend during the length of this Agreement and for a
period of three (3) years or longer, if required by law, following the date of any Grant
Funds tendered under this Agreement. Grantee agrees to retain all necessary
records/documentation for the entire length of this audit period.
4.5. Grantee shall, upon conclusion of the event, furnish the City with a Balance
Sheet and Income Statement describing the receipt and disbursement activities of
Grantee with respect to the Grant Funds. In its sole and absolute discretion, the City may
also require Grantee to submit: (i) quarterly check registers and descriptions of each
disbursement; (ii) budget -to -actual -results; and (iii) a statement of position describing the
assets and liabilities associated with the Grant event. All reports, including a post -event
evaluation, shall be due to the City no later than forty-five (45) days following the
conclusion of the event. In the event that an independent audit is conducted, Grantee
shall forward a copy of the audited report to the City for review, including any Management
Letter, Report on Internal Controls, or Reportable Conditions letter generated during the
course of the audit.
4.6. Grantee agrees to exercise prudent financial management processes including
proper oversight of all assets, budget preparation, and timely reporting including budget -
to -actual -comparisons.
4.7. All Approved Uses shall be performed by Grantee or under Grantee's
supervision. Grantee represents that it possesses the professional and technical skills
required to perform the services required by this Agreement, and that it will perform all
services with a standard of care and in a manner commensurate with the community
professional standards and with the ordinary degree of skill and care that would be used
by other reasonably competent practitioners of the same discipline under similar
circumstances.
4.8. If Grantee has supported Political Action Committees(s) (PACs) during the past
three (3) years, the Grantee shall hire an independent auditor to perform limited, agreed -
upon testwork procedures to provide City assurance that City sponsored event profits did
not subsidize the funding of Political Action Committees (PACs) and event proceeds were
adequately segregated from funds used to support PACs. Agreed upon procedures may
include a review of a detail list of the past three (3) years of PAC contributions and
expenditures, including:
a. An identifying donor number, date and amount of each reported
contribution;
THE LAGUNA PLAYHOUSE Page 3
b. A detail of expenditures sufficient enough to determine that the
expenditures were solely for PAC -related expenses; and
c. Any retained earnings or fund balance at the end of each fiscal year.
Substantive documentation for the contribution and expenditure should be available upon
request. City shall approve the agreed -upon testwork procedures prior to the
commencement of fieldwork.
5. USE OF GRANT FUNDS
5.1. The Grant Funds shall be used solely by Grantee for the Approved Uses and
for no other use. In the event that the Grant Funds are not used for the Approved Uses
or are not expended by or before January 15, 2024, Grantee shall notify the City in writing,
and shall be obligated to return the Grant Funds to City within thirty (30) days.
5.2. The City's grant contribution shall only be used for non-sectarian purposes.
Grantees shall not use the City's grant contribution, or any portion thereof, for any purpose
that violates local, state, or federal law, including, but not limited to, the Establishment
Clause.
6. INDEMNIFICATION
6.1. To the fullest extent permitted by law, Grantee shall indemnify, defend and hold
harmless City, its City Council, boards and commissions, officers, agents, volunteers, and
employees (collectively, the "Indemnified Parties") from and against any and all claims
(including, without limitation, claims for bodily injury, death or damage to property),
demands, obligations, damages, actions, causes of action, suits, losses, judgments,
fines, penalties, liabilities, costs and expenses (including, without limitation, attorney's
fees, disbursements and court costs) of every kind and nature whatsoever (individually,
a "Claim", collectively, "Claims"), which may arise from or in any manner relate (directly
or indirectly) to this Agreement (including the negligent and/or willful acts, errors and/or
omissions of Grantee, its principals, officers, agents, employees, vendors, suppliers,
consultants, subcontractors, anyone employed directly or indirectly by any of them or for
whose acts they may be liable or any or all of them).
6.2. Notwithstanding the foregoing, nothing herein shall be construed to require
Grantee to indemnify the Indemnified Parties from any Claim arising from the sole
negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall
be construed as authorizing any award of attorney's fees in any action on or to enforce
the terms of this Agreement. This indemnity shall apply to all claims and liability
regardless of whether any insurance policies are applicable. The policy limits do not act
as a limitation upon the amount of indemnification to be provided by Grantee.
7. GRANTEE INDEPENDENCE
In the performance of this Agreement, the Grantee, and the agents and employees of
Grantee, shall act in an independent capacity and are not officers, employees or agents
of the City. The manner and means of performing the Approved Uses are under the
THE LAGUNA PLAYHOUSE Page 4
control of Grantee, except to the extent they are limited by statute, rule or regulation and
the expressed terms of this Agreement. Nothing in this Agreement shall be deemed to
constitute approval for Grantee or any of Grantee's employees or agents, to be the agents
or employees of City. Grantee shall have the responsibility for and control over the means
of performing the Approved Uses, provided that Grantee is in compliance with the terms
of this Agreement. Anything in this Agreement that may appear to give City the right to
direct Grantee as to the details of the performance or to exercise a measure of control
over Grantee shall mean only that Grantee shall follow the desires of City with respect to
the results of the Approved Uses.
8. PROHIBITION AGAINST TRANSFERS
Grantee shall not assign, sublease, hypothecate or transfer this Agreement or any of the
services to be performed under this Agreement, directly or indirectly, by operation of law
or otherwise without prior written consent of City. Any attempt to do so without written
consent of City shall be null and void.
9. NOTICES
9.1. All notices, demands, requests or approvals to be given under this Agreement
shall be given in writing and conclusively shall be deemed served when delivered
personally or on the third business day after the deposit thereof in the United States mail,
postage prepaid, first class mail, addressed as hereinafter provided.
9.2. All notices, demands, requests or approvals from Grantee to City shall be
addressed to the City at:
Attn: Melissa Hartson, Library Services Director
Library Services Department
City of Newport Beach
100 Civic Center Drive
P.O. Box 1768
Newport Beach, CA 92658-8915
9.3. All notices, demands, requests or approvals from City to Grantee shall be
addressed to Grantee at-
Attn: Erin O'Flaherty
THE LAGUNA PLAYHOUSE
606 Laguna Canyon Road
Laguna Beach, CA 92651
10.TERMINATION
10.1. Termination for Cause. Grantee shall be in default if Grantee fails or refuses
to perform any duty required by the Agreement or performs in a manner inconsistent with
the terms, conditions and restrictions in this Agreement. In such event, City shall give
Grantee, thirty (30) days written notice to cure, if the default can be cured and City shall
be entitled to terminate this Agreement if Grantee has not cured the default within the
THE LAGUNA PLAYHOUSE Page 5
thirty (30) day cure period. City shall be entitled to immediately terminate this Agreement
if the default cannot be cured through corrective action. If terminated for cause, Grant
Funds shall be returned to the City pursuant to Section 5. This Agreement is made on an
annual basis, and as such is subject to non -renewal at its termination.
10.2. Termination without Cause. City may terminate this Agreement at any time
with or without cause upon seven (7) days written notice to Grantee, any remaining Grant
Funds in Grantee's possession at the time of termination shall be returned to City
pursuant to Section 5.
10.3. Specific Performance. Grantee agrees that the City has the legal right, and all
necessary conditions have been satisfied, to specifically enforce Grantee's obligations
pursuant to this Agreement.
11.STANDARD PROVISIONS
11.1. Recitals. City and Grantee acknowledge that the above Recitals are true and
correct and are hereby incorporated by reference into this Agreement.
11.2. Compliance With all Laws. Grantee shall at its own cost and expense comply
with all statutes, ordinances, regulations and requirements of all governmental entities,
including federal, state, county or municipal, whether now in force or hereinafter enacted.
11.3. Waiver. A waiver by either Party of any breach, of any term, covenant or
condition contained herein shall not be deemed to be a waiver of any subsequent breach
of the same or any other term, covenant or condition contained herein, whether of the
same or a different character.
11.4. Integrated Contract. This Agreement represents the full and complete
understanding of every kind or nature whatsoever between the parties hereto, and all
preliminary negotiations and agreements of whatsoever kind or nature are merged herein.
No verbal agreement or implied covenant shall be held to vary the provisions herein.
11.5. Conflicts or Inconsistencies. In the event there are any conflicts or
inconsistencies between this Agreement and the Grant Proposal or any other
attachments attached hereto, the terms of this Agreement shall govern.
11.6. Interpretation. The terms of this Agreement shall be construed in accordance
with the meaning of the language used and shall not be construed for or against either
party by reason of the authorship of the Agreement or any other rule of construction which
might otherwise apply.
11.7. Amendments. This Agreement may be modified or amended only by a written
document executed by both Grantee and City and approved as to form by the City
Attorney.
11.8. Severability. If any term or portion of this Agreement is held to be invalid, illegal,
or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions
of this Agreement shall continue in full force and effect.
THE LAGUNA PLAYHOUSE Page 6
11.9. Controlling Law And Venue. The laws of the State of California shall govern
this Agreement and all matters relating to it and any action brought relating to this
Agreement shall be adjudicated in a court of competent jurisdiction in the County of
Orange, State of California.
11.10. Equal Opportunity Employment. Grantee represents that it is an equal
opportunity employer and it shall not discriminate against any contractor, employee or
applicant for employment because of race, religion, color, national origin, handicap,
ancestry, sex or age or any other impermissible basis under law.
11.11. No Attorney's Fees. In the event of any dispute or legal action arising under
this Agreement, the prevailing party shall not be entitled to attorney's fees.
11.12. Counterparts. This Agreement may be executed in two (2) or more
counterparts, each of which shall be deemed an original and all of which together shall
constitute one and the same instrument.
[SIGNATURES ON NEXT PAGE]
THE LAGUNA PLAYHOUSE Page 7
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed
on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date: &?_Z, `3
By: P
A r n C. Harp 3•7, Z3 -
Ci Attorney
ATTEST:
Date: �.
By: O►X14� c
Leilani I. Brown
City Clerk
Attachment: Exhibit A: Grant Proposal
CITY OF NEWPORT BEACH,
A California municipal corporation
Date: �/ 3
e
By: try_
Grace K. Leung
City Manager
GRANTEE: THE LAGUNA
PLAYHOUSE, a California nonprofit
corporation -
Date: 2+11 �2_0'Z3�>
By'
_7)��
Veltria Roman
Chief Executive Officer
Date:
Jeff Winston
Secretary
[END OF SIGNATURES]
THE LAGUNA PLAYHOUSE Page 8
Exhibit A
THE LAGUNA PLAYHOUSE Page A-1
NEWPORT BEACH CITY ARTS COMMISSION
2023 CULTURAL ARTS GRANT APPLICATION
(Applications must be typed or word -processed- you may reformat on the computer as long as it
appears the same: i.e. use Times New Roman 12 point and the same pagination.)
Laguna Playhouse
Popular Name of Organization
The Laguna Playhouse —
Legal Name (if different) Federal Tax ID No.
606 Laguna Canyon Road
Mailing Address
Laguna Beach 92651
City Zip
Erin O'Flaherty (949) 500 — 0508
Contact Name Telephone
N/A Eoflahertyn,Lagunaplayhouse.com https//: Lagunaplayhouse.com
FAX E-mail Web Site
Orange County
Geographical Area Served
Have you received a City of Newport Beach Cultural Arts Grant before? YES If so, when? 2020,
2021, & 2022
Year organization was founded 1920 Number of paid FT staff 20 # of active volunteers 30
Total amount requested: (from request line of project budget) $ 5,000
Estimated number of people in Newport Beach that the proposed project(s) will serve: 500
CULTURAL ARTS GRANT APPLICATION
1. Briefly describe below your omanization's purpose, mission, and goals
Founded in 1920, the historic Laguna Playhouse is an integral part of the celebrated Laguna Beach Arts
community as one of the oldest continuously operating theatres on the West Coast. The Playhouse has
established itself as a landmark in the arts and culture community, bringing the transcendent experience of
live theatre to more than 100,000 patrons each year.
Our Community -Driven Mission
On stage, in the classroom, or in the audience, engagement in the performing arts can make a profoundly
positive impact on an individual's life. Laguna Playhouse's community outreach is rooted in our mission
to help underserved families harness the performing arts as a powerful resource for enrichment,
inspiration, and self-sufficiency.
The Laguna Playhouse has long recognized the need for outreach and engagement programs in our
community. Specifically, the Playhouse has worked to support individuals who exist below the poverty
line with programs that provide inspiration and catalyst for change through the Arts. Playhouse Youth
Education Programs serve more than 4,000 students across Orange County each year. For over 20 years,
our youth education programs have developed the creative, artistic and communications skills of
thousands of Orange County children and teens and supported and encouraged reading and literacy for
thousands of schoolchildren. Laguna Playhouse offers extensive opportunities for children and teens to
study theatre and perform in a professional setting, through hands-on learning experiences with industry
professionals and fully staged performances before live community audiences. For our students, the
benefits of this program reach far beyond the stage. Programs include:
➢ Youth Theatre offers two inspiring Main Stage productions each season of classic children's
literature performed for family audiences.
➢ Our Stories outreach program provides inspiration and empowerment for individuals to share
their story through the arts
➢ Laguna Playhouse Conservatory/Repertory offers professional theatre training for youth, ages
6 — 18, with scholarships provided for underserved youth
➢ TheatreReach: Bringing Books to Life! provides theatrical presentations of California approved
curriculum literature for youth from local Title 1 schools
2. Identify and describe why there is a need in the Newport Beach Community for your proposed
protect/program. Include a quantitative description of the need and on what you based your
findings (i.e. "Based on a study done by the PTA, there are one hundred children in the 4th-6th
grades at Newport Elementary who have had no training with musical instruments." ) Describe
PA
how you have determined that your organization is the best organization for the proposed
proieet/program.
Youth in our community are facing a unprecedented mental health crisis. The events of the past few years
along with the negative social and mental health impacts of social media use have sparked a dramatic
increase in mental health issues, including depression, anxiety, self -harm and suicidal tendencies. The
Laguna Playhouse launched the Our Stories program to meet this need and to provide a safe haven for
youth to grow, heal, and learn more about free mental health resources that are available to them. Our
Stories is a cultural arts -based mental wellness program designed to inspire and engage youth through
workshops, intensives, panel discussions, and special events. The program was initiated through a
contracted collaboration with Orange County Healthcare Agency, Proposition 63, and the Office of
Suicide Prevention as an Arts and mental wellness initiative. Launched in early 2020, the program was
designed to reach at -risk youth in Orange County, including those experiencing food insecurity,
homelessness, foster care, domestic violence, drug addiction, juvenile incarceration, and surviving below
the poverty line. A majority of these youth served face dire life circumstances, including providing for
their families, keeping up with their education, and experiencing lack of access to valuable mental health
resources.
Mental health issues are even more pronounced in ethnic minority communities. Ethnic, gender, and
sexual orientation minorities often suffer from poor mental health outcomes. Such outcomes include the
examples below:
• African Americans living below the poverty level, as compared to those over twice the poverty
level, are twice as likely to report serious psychological distress.
• Asian Americans are 60 percent less likely to use mental health services as compared to non -
Hispanic whites.
• Among young adults ages 18 to 24, Native Americans have higher rates of suicide than any other
ethnicity and higher rates than the general population.
• More than 1 in 5 women in the United States experienced a mental health condition in the past
year, such as depression or anxiety.
• LGBTQ individuals are more than twice as likely as heterosexual men and women to have a
mental health disorder in their lifetime.
• These poor mental outcomes are due to multiple factors including inaccessibility of high -quality
mental health care services, cultural stigma surrounding mental health care, discrimination, and
overall lack of awareness about mental health.
*According to statistics from the Newport Mesa School District website, 56% of students in the
district are Hispanic, 12% are Asian, 5% are Black, and 22% are white.
Our Stories employs an average of 5 Teaching Artists to conduct programming, qualified creative
professionals that guide workshops, develop and implement new curriculums, and work on -on -one with
participants on projects. This program has proven crucial, especially in the last year few years as the
youth mental health crisis has risen in intensity. The program provides a safe space for participants to
discuss important topics such as depression, anxiety, financial issues, family dynamics, and peer
relationships, and sexual identity.. The workshops have created documented improvement within
3
participant counseling sessions and sleep patterns, demonstrating marked decrease in depression and
anxiety. Additionally, the program also provides writing, music, and theatre improv workshops for
underserved youth in community organization settings.
Our Stories youth are encouraged to explore self-expression through arts and theatrical exercises in
workshops, leading to stronger peer relationships and mental health discussions. It has been shown that
the act of self-expression through the Arts can deter this age group, especially those that have endured
trauma, from becoming withdrawn and using detrimental coping mechanisms. As the Program Director
from one of the Domestic Violence shelters the Playhouse serves said: "The Art creation empowers those
enduring trauma to express themselves when do not yet have the words"
The Playhouse seeks to provide this vital programming in 2023 for youth in the Newport Mesa School
District, continuing outreach funded by the Newport Beach Arts Commission in 2021 and 2022.
3. Describe the specific project/program that will be funded by a cultural grant. Include how the
Proposed project/program will be implemented and outline a schedule or project timeline, with
planned dates and locations. Identify individuals and groups involved, particularly artists and
performers, and describe their roles and responsibilities. Describe the background and
qualifications of your organization and key personnel to be involved in the program. Remember:
the City funds only projects and programs- not operating expenses. These projects and programs
must promote community involvement and awareness of the arts in Newport Beach.
Is this a new or existing x project/program?
The program to be funded by the Newport Beach Arts Commission is the Our Stories Program,
specifically shared with youth within the boundaries of the Newport Mesa School District. This
innovative program for youth and young adults provides cultural arts programs as a platform for mental
wellness and as a catalyst for healing and self -empowerment.
The Laguna Playhouse engaged with students and youth in the area of the Newport Mesa School District
in the Summer and Fall of 2022 through the innovative Our Stories program. The Our Stories program is
an interactive creative arts -based program that provides events and mental health resources for
underserved youth in Orange County. The program includes youth theatre performances, mental health
panel discussions and theatre and fine arts workshops. The Our Stories program was launched with the
purpose of serving hard to reach transitional age youth, or TAY, aged 15 to 24. These individuals,
categorized as TAY are at higher risk of falling into opioid use, depression, and suicidal tendencies.
The Playhouse team has formed partnerships with schools and community organizations that serve youth
since the inception of the Our Stories program in early 2020. The Playhouse employs a special focus of
program services for youth who have endured dire life circumstances such as domestic violence,
homelessness, foster care, debilitating illnesses, and existing beneath the poverty line. For use of the
funding through the Newport Beach Arts Commission Cultural Arts Grant the Playhouse partnered with
the organization Save Our Youth. Save Our Youth is an incredible organization that serves middle and
high school aged youth from the Newport Mesa School District. The majority of the
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students served by Save Our Youth are from low-income areas and are at a greater risk for falling into
detrimental behaviors.
Through continued funding from the Newport Beach Arts Commission the Playhouse will once again
share the Fine Arts and Theatre workshops with Save Our Youth. The Playhouse has received positive
feedback from the Director of Save Our Youth, Mary Capellini saying "The Arts workshops are our most
popular events of the week, they really are a big draw for the youth to come in to our facility and
participate, this provides essential peer communication and relationships that improve their mental health
and overall potential for success."
The Playhouse will provide Fine Art and Music Appreciation workshops with Save Our Youth in the
early Spring of 2023 through weekly workshop session with an average attendance of 15 to 20
participants in each session. The Playhouse will also again provide two weeks of Fine Art and Theatre
camps in the Summer of 2023. These week-long camps were a resounding success when shared in the
Summer of 2022 and will even improve in attendance and impact when initiated in July of 2023. The
specialty trained teaching artists of the Laguna Playhouse will once again lead the camps with respect,
optimism, and appreciation of each individual's journey and method of self-expression.
The Playhouse will also endeavor to share the Our Stories program with two other organizations that
serve youth in the Newport Mesa geographical area: Project Hope Alliance and Girl's Inc.. Project Hope
Alliance is an organization located in Costa Mesa that serves children and youth who have experienced
homelessness and works to keep them on track with their education and life goals. Girls Inc is an
organization that seeks to empower young girls as the grow into adulthood and to equip them to live
fulfilling and self-sufficient lives. The Playhouse will also provide Art workshops at these locations in
2023, serving approximately 250 individuals over the span of 3 months.
4. Define or describe the segment of the population in Newport Beach that you intend to serve by
your project/program. Include such things as age, location, numbers served, etc.
The Playhouse aims to serve approximately 500 youth in the areas of the Newport Mesa School District in
the Spring and Summer of 2023 through the Our Stories Program. The playhouse will accomplish this
goal through a continued partnership with the Organization Save Our Youth and with new partnerships
with the Costa Mesa based organizations Project Hope Alliance and Girl's Inc. Through the provision of 8
weeks each of Fine Art and Music Appreciation workshops with each organization and through the
Summer Camps for Theatre and Fine Art shared in July of 2023 these impact numbers will be readily
obtained. The Playhouse is eager for the opportunity to continue this important program for youth in the
Newport Mesa School District.
5. Complete the proiect budget form. Address only the budget for the specific proiect, not your annual
operating budget. For multi-proiect proposals, please duplicate and fill out a budget for each
proiect. Please annotate the budget at the bottom if there are details (such as a breakdown of
personnel or a marketing budget) critical to the proposal.
E
PROJECT BUDGET
EXPENSES -Personnel
Funding from the
City of Newport Beach
Funding from
Other Sources
Artistic
$2,000
$17,000
Administrative
$6,000
Technical Production
$1,200
EXPENSES -Operating
Facility Expense/Space Rental
N/A
Marketing
$3,000
Production/Exhibition
Expense
N/A
Touring/Presentation Expense
$1,000
$8,000
Educational Materials
$1,000
$3,700
Transportation
$5,650
Equipment
$1,000
$2,800
Other (if greater than 10%,
annotate below
$1,950
GRAND TOTAL
$5,000 $49,300
6. Describe the expected quantifiable outcomes of your project/program and how you will evaluate
the results. Be very specific in addressing the ways that you will determine that your
project/program met the needs that you identified and accomplishes the goals you set out to achieve
To measure the success of this program for youth, the Playhouse distributes surveys at the completion of
each workshop series or camp. These surveys are anonymous, and the questions pertain to the
participant's enjoyment of the workshop, their increase in mental wellness, their strength of developing
coping mechanisms against anxiety and depression, and their knowledge of free mental health resources
available to them in their area. The Main areas of anticipated improvement with quantifiable percentages
are:
FY 2023 Performance Outcomes:
■ By December 30, 2023, participants will report a significant improvement in quality of life.
■ By December 30, 2023, on average, Participants will demonstrate a significant increase in
behavioral health competencies in at least one area.
■ By December 30, 2023, on average, Participants will demonstrate a significant decrease in the
severity of behavioral health symptoms.
• By December 30, 2023, a minimum of thirty (30) percent of referrals will result in a linkage to
a supportive service.
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The Playhouse team also relies on the feedback of the Program Directors and Managers of the partner
organizations to evaluate the impact of this program on Newport Mesa youth. As noted previously, the
feedback from Program Leadership has been overwhelmingly positive and this keeps the Playhouse team
focused on expanding the program for as many youth in this area as possible.
7. Attachments Requested
Please do not send material in excess of what is requested; it will not be seen by the City Arts Commission.
• A list of Board Members and their affiliations
• A recent list of individuals, corporations and foundations that provide organizational support- not
to exceed one page.
• If you are a 501(c) (3) organization attach a copy of your IRS determination letter (or your fiscal
agent's) indicating tax exempt status.
• One brochure and/or one press clipping. Do not send photos, videos, CDs or any other extraneous
material. It will not be presented to the City Arts Commission.
8. Please complete this operating budget form for 2023 and 2024. This is not the
project/program budget for which you are applying, but your overall organizational budget.
You may annotate at the bottom if there are details critical to the proposal.
OPERATING BUDGET
2023 Budget (current) I 2024 Budget (nroiected)
I. Income cash only)
Contributed
$2,060,000.00
$2,083,000.00
Earned
$3,810,000.00
$3,430,000.00
Total Income
$5,870,000.00
$5,513,000.00
II. Expenses
Program
$285,000.00
$250,000.00
General and Administrative
$1,311,737.00
$1,198,000.00
Marketing and Development
$647,000.00
$647,600.00
Total Expenses
$6,643,216.00
6,563,983.60
III. Operating Surplus/Deficit
Income minus Expenses)
($773,216.00)
($1,050,983.60)
IV. Fund Balance at
$0
$0
Beginning of Year
V. Accumulated Surplus
(773,216.00)
($1,050,983.60)
(Deficit)
Add lines III and IV)
VI. In -Kind Contributions
(attach schedule if greater than
10% of total income)
9. I verify that the information submitted in this application is true and correct to the best of my
knowledge.
Name: Erin O'Flaherty Title: Grants & Community Outreach Manager
Signature: &wy (!2 Date: December 26, 2022