HomeMy WebLinkAboutC-2515 - Work Agreement (Police Management Survey)TO: FINANCE DIRECTOR
CITY OF NEWPORT BEACH
OFFICE OF THE CITY CLERK
(714) 640 -2251
FROM: CITY CLERK
DATE: July 22, 1985
SUBJECT: Contract No. C -2515
Description of Contract Work Agreement (Police Management Survey)
Effective date of Contract July 10, 1985
Authorized by Minute Action, approved on June 24, 1985
Contract with National League of Cities
Address 1301 Pennsylvania Avenue NW
Washington, D.C. 20004
Amount of Contract (See Agreement)
Wanda E. Andersen
City Clerk
WEA:lr
attach.
City Hall • 3300 Newport Boulevard, Newport Beach, California 92663
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COUNCIL AGENDA NO. F -2(a)
is CITY OF NEWPORT BEACH
OFFICE OF THE CITY MANAGER BY THE CITY COUNCIL
June 24, 1985 CITY OF NEWPf)RT AFACH
JUN 24 1 °A5
TO: MAYOR AND CITY COUNCIL e
FROM: City Manager / �� Shy
SUBJECT: NATIONAL LEAGUE OF CITIES POLICE MANAGEMENT SURVEY
The National League of Cities has given a proposal
to perform a management survey or audit of the Police Depart-
ment. The Council may recall that most City Departments have
received an audit in years past, but that none was ever per-
formed for the Police Department. It is believed timely,
therefore, for an audit to now be performed with the Police
Department.
• The National League of Cities has a Police Consulta-
tion Service and they have submitted a proposal for an audit
to be conducted in the 1985 -86 fiscal year. This audit will
review items such as resource utilization, the allocation of
Police by time, function, and area; management practices,
records and communications; community relations, and general
overall functions of this important Department.
If this agreement is approved by the City Council,
the 1985 -86 fiscal year budget will be modified to reflect
an allocation of money for the study.
ROBERT L. WYNN
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July 17, 1985
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National
1301 Pennsylvania Avenue NW
League
Washington, D.C.
of
20004
titles
(202) 626 -3000
Cable: NLCITIES
Mr. Robert L. Wynn
City Manager
City Hall
3300 Newport Boulevard
Newport Beach, California 92663
Dear Mr, Wynn:
Officers
Presrtlen(
George V Voinovich
Mayor. Cleveland. Ohio
First Vice Presoenl
Carol Bellamy
Council President New York. New York
Sec.nd'✓ice Presrtlen
Henry G, Cisneros
Mayor, San Antonio. Texas
lmmediala Past Presidenl
George Latimer
Mayor St Paul, Minnesota
Executive Doa oaf, \ l"�l' /Q
/Y �O
\ P0, �9P94�ysach
01
Enclosed for your files is a copy of the executed contract between
Newport Beach and the National League of Cities for a management
and operational study of the city's police department to be per-
formed by Tom Crockett, Director of NLC "s Police Consultation
Service.
Also enclosed, in accordance with article 7(a) of the agreement,
is our invoice for the first payment of the project.
We at NLC look forward to working with you on this effort. Tom
Crockett will be contacting you soon to set up appropriate site
visit arrangements. In the meantime, if you have any questions
about the scope of work, administration, progress, or payment
schedule under the agreement, please don't hesitate to call me
at (202)626 -3140.
Sincerely,
Marc Shapiro
Program Manager
NLC Police Consultation Service
L. Harrison, Mayor, Scotland Neck. North Carolina • William H.
W. Haryeter, Executive Director. League of Iowa Munich
rapes, Mayor, Lafayette. Louisiana • Paul A. Len , Mayor.
'Iumb, Councilor. Portland. Maine - Ruth H. Scud, Counc
rector, Lane Rock. Arkansas • Raymond C. Emig, Exec
yor, Espanola, New Mexico - Mlnette C. Teaser, Mayor I
I. Maryland • Louis Zapata, Council Member, Fort Worth.
New
Henry W. Meter.
.ton, Dhanal.eu
, � 1
POLICE MANAGEMENT SURVEY
(Focused, with Fo ow -Up)
WORK AGREEMENT: NEWPORT BEACH, CALIFORNIA
This Agreement is made and entered into by and between the City of
Newport Beach, California, hereinafter referred to as the "City,"
and the National League of Cities, hereinafter referred to as the
"League."
WITNESSETH:
1. The League, for and in consideration of the covenants herein-
after set forth and the compensation to be paid to the League
as hereinafter specified, agrees to conduct a management and
operational study of the Police Department of the City of
Newport Beach. It is agreed that the study will include
in -depth analysis and recommendations in the following areas:
a. Overview of Police Workload and Resources. A general
examination of crime and other police workload factors,
police manpower and material resources, and community
characteristics. Including trends in major crime, crime
clearances, traffic accidents, and calls for police ser-
vice. Comparison of the Newport Beach Police Department
with departments of selected similar cities. This
aspect of the survey is intended to provide an overview
Page 2 of 9
of the Police Department and community in which it
operates, with emphasis on gross workload trends over
time and related trends in police resource allocation.
It is descriptive and comparative and focuses on overall
major police problems and responses rather than specif-
ics of internal organization and procedure.
b. Organization and Resource Allocation. An assessment of
the present manpower utilization of the Newport Beach
Police Department including allocation and distribution
of manpower by time, function, and area. A recommended
optional resource allocation plan will be provided to
the extent that supporting data are available. Organi-
zational structure will be reviewed as it relates to
manpower utilization and, if appropriate, a recommended
reorganization plan will be provided. Alternatives to
personnel increases will be identified wherever possi-
ble, including opportunities for productivity gains.
C. Personnel Practices. An examination of personnel prac-
tices, policies, and procedures as they affect the
Newport Beach Police Department. Including recruiting,
selection, training, promotion, evaluation, classifica-
tion, pay, discipline and labor relations. Assessment
Page 3 of 9
of employee opinion regarding work related conditions
through use of in -depth interviews with a stratified
random sample of at least 20 percent of Department
employees.
d. Management and Administration. Management and admini-
strative policies and procedures to include planning,
direction, and supervision, internal inspection and
control fiscal management, public information, liaison
with criminal justice agencies and information systems
applications. A review of field reporting systems and 1
recommendations for improvements in cost - effectiveness
and accuracy.
e. Field Operations. Organization, patrol deployment and
scheduling of the patrol force, as well as patrol
methods and techniques. Traffic and special patrol
operations. Criminal investigations, including organi-
zation, operations, case management, intelligence and
informant control, evidence and special equipment.
Juvenile investigations and the selection, training, and
evaluation of investigation.
�0 • 0
Page 4 of 9
f. Intra- Government Relations. A review of the traditional
and statutory basis for the relationships between the
Office of the Chief of Police and other significant City
officials, to identify actual or potential relationship
problems and, where appropriate, recommending guidelines
that reflect the legitimate interests and responsibili-
ties of all parties.
2. It is further agreed that this study will require at least
some degree of informal review of almost all aspects of
police department operations. While the methods and results
of such functions as personnel administration, command and
control, field operations, communications, records, and
support activities are not the primary focus of this study,
any observed potential for improving productivity and the
delivery of police services in these areas will be noted and
reported.
3. The League agrees to begin this project within thirty (30)
days of the date the League receives an executed copy of this
Agreement or as soon thereafter as is mutually agreeable to
the City and the League, and will complete the survey within
six (6) months of the date of the commencement of the field
work.
Page 5 of 9
4. The League agrees that the work effort in production of this
study shall include not less than thirty (30) staff days on
site in Newport Beach in addition to whatever off -site analy-
sis and report preparation time is required.
5. The League agrees to prepare and deliver to the City Manager
o.f the City of Newport Beach twelve (12) copies of the report
reflecting the results of this study and presenting recommen-
dations for improvements. This report will be delivered
within six (6) months of the initiation of the field work.
The League further agrees to provide, on request by the City,
the services of one of its consultants for a period of time
necessary for oral presentation of the report in Newport
Beach.
6. The League agrees to provide, on request by the City and at
no cost to the City other than travel and subsistence for one
consultant, a total of five (5) site days of consultation on
one occasion during the twelve (12) month period subsequent
to the date of the delivery of the survey report.
Page 6 of 9
7. The League will conduct the study, prepare and deliver all
reports, make an oral presentation, and provide five site
days of follow -up assistance, at a cost of Sixty Thousand
Dollars ($60,000) to be paid to the League by the City as
follows:
a. Upon execution of this Agreement, the sum of Twenty
Thousand Dollars ($20,000) shall be due and payable to
the League by the City.
b. Thirty days after the date of the commencement of the
field work on this project, the sum of Twenty Thousand
Dollars ($20,000) shall be due and payable to the League
by the City.
C. Upon delivery of the survey report, the remaining sum of
Twenty Thousand Dollars ($20,000) shall be due and
payable to the League by the City.
Such payments are to be made to the League within twenty (20)
days of the receipt of the invoices by the City.
8. The League agrees that as part of this consulting service, it
will continue to provide advice, counsel, and suggestions
relative to the study and its implementation to the City of
Page 7 of 9
Newport Beach for a period of twelve months following deliv-
ery of the report. This service is without cost for tele-
phone or letter contacts. Field visits, in addition to those
provided for under Paragraph 6 of this Agreement, will be
provided as requested by the City at a cost of Eight Hundred
Dollars ($800) a day plus transportation and other actual
direct expenses.
9. So that the League may perform its part of this Agreement,
the City agrees to provide the League with all information,
access to files and records, and use of its institutional
facilities which may be necessary to perform properly the
League's obligations hereunder. The City agrees to provide
motor vehicle transportation within California as may be
necessary to conduct this study.
10. It is understood and agreed that the City will provide one or
more mid -level police personnel of the City, as required, to
assist in the study as needed in the collection and evalua-
tion of data under the direction of an assigned consultant of
the League.
11. Neither the League nor any employee of the League participat-
ing in the study will be deemed an employee of the City. The
Page 8 of 9
selection and designation of the personnel of the League to
participate in this study shall be made by the League with
initial approval by the City and in all other respects the
League will act in the capacity of an independent contractor
and shall not act under the direction or control of the City
or any of its officials or employees. Execution of this
Agreement by the City of Newport Beach shall constitute
acceptance and approval of all personnel for whom resumes
have been previously submitted by the League to the City.
12. The League shall not, in the performance of this Agreement,
discriminate against any person because of his or her race,
sex, or political or religious opinions or affiliations.
13. The City will indemnify and hold harmless the League from all
claims, demands, and suits that may be brought or filed
against the League by anyone as a result of the distribution
by the City to third persons of any reports or recommen-
dations furnished to it by the League. The League will not
release working papers, information, or reports concerning
the study of the City's Police Department except by written
request of the City Manager of the City of Newport Beach.
Page 9 of 9
IN WITNESS WHEREOF, the City has caused this Agreement to be
executed by the proper officers on ... /-9 1985.
G
CITY OFF NEWPORT BEACH, CALIFORNIA
BY:
ATTEST:
� J f
IN WITNESS WHEREOF, the
executed by the proper officers on / 6
NATIONAL LEAGUE OF CITIES
BY:
ATTEST:
BY:
EXHIBIT A
�T
1985.
RESOLUTION NO. 8 5 - 4 Z
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF NEWPORT BEACH AUTHORIZING THE MAYOR AND
CITY CLERK TO SIGN AN AGREEMENT WITH THE
NATIONAL LEAGUE OF CITIES REGARDING A POLICE
DEPARTMENT MANAGEMENT SURVEY
WHEREAS, the City Council of the City of Newport Beach
has determined that it is appropriate to conduct a management and
operational study of the Police Department of the City of Newport
Beach; and
WHEREAS, the National League of Cities has submitted a
proposal to conduct such a study and has competently and
successfully performed similar studies for cities in other
jurisdictions; and
WHEREAS, the National League of Cities has submitted a
Work Agreement (attached as Exhibit "A") which reflects the scope
of the work to be performed by the National League of Cities, and
accurately and thoroughly reflects the nature of the study
desired by the City Council, and has been approved as to form by
the City Attorney.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Newport Beach that the Mayor and City Clerk are
hereby authorized to execute the Work Agreement (Exhibit "A");
BE IT FURTHER RESOLVED that the City Manager is hereby
authorized to advise the National League of Cities of the City
Council's approval of this Agreement.
ADOPTED this day of JUti , 985. ���J�
9 �. "" �
Mayor
ATTEST:
C6
City Clerk
CERTIFIF,D�S A TRUE ANDS,ORR T COPY
CITY CLERK Of THE CITY OF NEWPORT RAM
DATE
RSP /Police
6 0
June 25, 1985
CITY OF NEWPORT BEACH
644 -3000
Mr. Thompson S. Crockett, Director of Operations
NLC Police Consultation Service
1301 Pennsylvania Avenue NW
Washington, DC 20004
Dear Mr. Crockett:
The Newport Beach City Council, on June 24, 1985,
approved the Work Agreement between the City and
the League for a Police. Department Management Study#
Attached, are two copies of the Work Agreement Con-
tract. Please execute the two agreements and return
one to me for the City's files.
As soon as you have determined your schedule for the
work outlined in the attached agreement, please notify
me so that the proper local preparations can be made.
Sincerely, a_Ljr `1 ( ::: ( t/
ROBERT L. WY'NN
City Manager
Attachments
City Hall • 3300 Newport Boulevard, Newport Beach, California 92663