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Home My WebLink AboutCity Arts Commission 04-13-2023 Agenda PacketCITY OF NEWPORT BEACH CITY ARTS COMMISSION AGENDA Newport Beach Public Library 1000 Avocado Avenue, Newport Beach, CA 92660 Thursday, April 13, 2023 – 5:00 PM City Arts Commission Members: Arlene Greer, Chair Maureen Flanagan, Vice Chair Leonard Simon, Secretary Wayan Kaufman, Commissioner Marie Little, Commissioner Barbara George, Commissioner Vacancy, Commissioner Staff Members: Melissa Hartson, Library Services Director Camille Escareal-Garcia, Cultural Arts Assistant The City Arts Commission meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the City Arts Commission agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the City Arts Commission. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The public can submit questions and comments in writing for the City Arts Commission to consider. Please send them by email to the Library Services Department at ArtsCommission@newportbeachca.gov by Wednesday, April 12, 2023, at 4:00 p.m. to give the City Arts Commissioners time to consider your comments. All emails will be made part of the record. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Melissa Hartson, Library Services Director, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or mhartson@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. Page 1 I.CALL MEETING TO ORDER II.ROLL CALL 1 City Arts Commission Meeting April 13, 2023 Page 2 III.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the City Arts Commission. If the optional sign-in card has been completed, it should be placed in the tray provided. The City Arts Commission of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The City Arts Commission has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. IV.PUBLIC COMMENTS Public comments are invited on agenda items. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. V.CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. City Arts Commissioners have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the City Arts Commission votes on the motion unless members of the City Arts Commission request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair. A.Approval of Minutes of the February 08, 2023, City Arts Commission Meeting 1.Draft of 3/09/2023 Minutes B.Consent Calendar Items 2.Financial Report Review of financial information. 3.Cultural Arts Activities Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. 2 City Arts Commission Meeting April 13, 2023 Page 3 VI.CURRENT BUSINESS A.Items for Review and Possible Action 4.Review and Consideration for the Acquisition of Art The Art in Public Spaces Ad Hoc Subcommittee recommends that the City Arts Commission review and approve their recommendation to not accept an offer of purchase for Marisabel Bazan’s The Migration of My Dreams and Michael McLaughlin’s Woodpeckers, and not accept an offer of donation for Adrian Susnea Litman’s Celestial Carousel. B.Monthly Reports 5.Newport Beach Art Exhibition Ad Hoc Subcommittee Commissioners Arlene Greer, Maureen Flanagan, and Leonard Simon 6.Newport Beach Arts Foundation Liaison Commissioners Maureen Flanagan and Arlene Greer VII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM). VIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited on non-agenda items generally considered to be within the subject matter jurisdiction of the City Arts Commission. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. IX.ADJOURNMENT 3 CITY OF NEWPORT BEACH CITY ARTS COMMISSION MINUTES Newport Beach Public Library 1000 Avocado Avenue, Newport Beach, CA 92660 Wednesday, March 9, 2023 – Regular Meeting City Arts Commission Members: Arlene Greer, Chair Maureen Flanagan, Vice Chair Leonard Simon, Secretary Wayan Kaufman, Commissioner Marie Little, Commissioner Barbara George, Commissioner Staff Members: Melissa Hartson, Library Services Director Camille Escareal-Garcia, Cultural Arts Assistant DRAFT I.CALL MEETING TO ORDER Chair Greer called the City Arts Commission meeting to order at 5:00 P.M. II.ROLL CALL Commissioners Present: Chair Greer Commissioner Little Commissioner Kaufman Commissioner George Commissioners Absent: Vice Chair Flanagan (excused absence) Secretary Simon (excused absence) Staff Present: Melissa Hartson, Library Services Director Camille Escareal-Garcia, Cultural Arts Assistant III.NOTICE TO THE PUBLIC – Waived IV.PUBLIC COMMENTS None V.CONSENT CALENDAR A.Approval of Minutes of the February 08, 2023, City Arts Commission Meeting 1.Draft of 2/08/2023 MinutesChair Greer called for edits to the draft minutes of the February 8 meeting. 4 City Arts Commission Meeting March 9, 2023 Page 2 Commissioner Little noted the following correction: •Handwritten Page 21, paragraph 6: “Vice Chair Flanagan” should have been“Commissioner Little”. Commissioner Kaufman noted the following correction: •Handwritten Page 15, sentence 8: “Commissioner Kaufman” should have been“Chair Greer”. Chair Greer noted the following correction: •Handwritten Page 21, paragraph 9, sentence 8: The paragraph should read “Chair Greer also requested that a future agenda include the proposed offer of purchasefor two sculptures: Migration of My Dreams by Marisabel Bazan and Woodpeckersby Michael McLaughlin, as well as the proposed donation of Celestial Carousel by Adrian Susnea Litman. All artists are from Phase VI of the Sculpture Exhibition inCivic Center Park.” Motion made by Commissioner George, seconded by Commissioner Little, and carried (4-0-0-2) to approve the edits to the minutes of the City Arts Commission (CAC) SpecialMeeting on February 8, 2023. Motion made by Commissioner Little, seconded by Commissioner George, and carried (4-0-0-2) to approve the edits to the minutes of the City Arts Commission (CAC) Regular meeting on February 8, 2023. AYES: Greer, Little, Kaufman, George NOES:None ABSTENTIONS: None ABSENCES: Flanagan, Simon B.Consent Calendar Items 2.Financial ReportReview of financial information. Library Services Director Melissa Hartson reported the Programming balance of $10,000, and Professional Services balance of $14,000, have been transferred to the Sculpture Exhibition Budget for Phase VIII. Entry fee submissions for the Art Exhibition have begun, which is noted in the Financial Report. In response to Chair Greer’s question regarding Professional Services balance listed on pages 23 and 24, Library Services Director Hartson confirmed the $5,425.68 will be used for the restoration of the Sunset Years bench, and the work has been scheduled for the following week. 5 City Arts Commission Meeting March 9, 2023 Page 3 3. Cultural Arts Activities Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. Library Services Director Melissa Hartson reported the floral photography exhibit by Sandra Pipkin has left the Central Library gallery. In February, Phase VIII recommendations for the Sculpture Garden were approved by City Council. Call for entries for the Art Exhibition will remain open until May 26, and the event will be held on June 24 at the Civic Center Community Room. All the artwork from the Student Exhibition has been taken down and participants have been returning to the library to retrieve their art and certificates. The next CAC meeting is scheduled for Thursday, April 13. The Sculpture Exhibition installation and removal is scheduled for the beginning of June. The Cultural Arts Grant award ceremony will be held on June 8 during the Regular meeting. Motion made by Commissioner George, seconded by Commissioner Little, and carried (4-0-0-2) to approve Consent Calendar as submitted by City staff. AYES: Greer, Little, Kaufman, George NOES: None ABSTENTIONS: None ABSENCES: Flanagan, Simon VI. CURRENT BUSINESS A. Items for Review and Possible Action 4. 2023 Concerts on the Green Staff recommends that the City Arts Commission select two performers and one alternate performer for the 2023 Concerts on the Green series. Library Services Director Melissa Hartson reported that the City Arts Commission reviewed bands for consideration of the 2023 Concerts on the Green, and six of the eight bands chosen from the February meeting were not feasible due to availability and/or budget constraints. The two groups that were booked from the previous choices are The Sully Band, booked for the July concert, and Tiffany Dennis and Cruise Control who is booked for Marina Park in October. Chair Greer stated the Commissioners have not conferred on the item and it will be opened up for public comment if any members of the public have recommendations. The Commissioners listened to a sample of the band The MVPs upon Commissioner George’s suggestion. 6 City Arts Commission Meeting March 9, 2023 Page 4 Commissioner Kaufman commented that the City will need to increase the budget for the selection of the bands if they want to compete with other cities that also do summer concert series. Chair Greer inquired if the budget parameters were provided to the bands in the call for artists. Library Services Director Melissa Hartson replied that in prior calls the budget and schedule parameters were not included, and staff intended on making that change in future call for artists. Each commissioner chose three bands from the provided lists. Commissioner George chose Tijuana Dogs, The MVPs, and Flux Capacitors. Commissioner Kaufman chose Tijuana Dogs, Gypsy Dreams, and Electric Vinyl. Commissioner Little chose Alias Brass, Band X, and Boys of Summer. Chair Greer chose Gypsy Dreams, Boys of Summer, Tijuana Dogs, and Classic Journey. Chair Greer invited public comments. Jon Blom, Newport Beach resident, stated that the budgeted amount for the bands was going to make it difficult to find bands for the concerts. Chair Greer and Library Services Director Melissa Hartson explained that the total amount budgeted is closer to $8,000 due to the cost of the sound engineer and equipment. Regina Keith, a Barbra Streisand singer interested in performing for the Concerts on the Green, inquired if the bands have their own sound technician, could the funds for the sound engineer be used towards the cost of the band. Library Services Director Melissa Hartson explained that the sound engineer is contracted for the entire series season and if that changed for one concert, it would change the contract for the entire season. Additionally, the sound engineer is familiar with both the Civic Center Green and the Marina Park venues. Commissioner George added that she spoke to former Library Services Director Tim Hetherton and another reason the City contracts a sound engineer is due to their knowledge of the venue proximity to residences and their ability to contain the music within the parameters of where the venue is held so not to disturb surrounding neighbors. Regina Keith commented that even if a city provides their own sound engineer, her band brings their sound technician to gigs to ensure the band’s needs are met. The commissioners expressed interest in listening to a sample of the Michael Bublé and Barbra Streisand band. 7 City Arts Commission Meeting March 9, 2023 Page 5 Jim Mosher, Newport Beach resident, provided comment that if only two bands were booked out of the prior eight selected, perhaps two alternates should be selected. Jon Blom, Newport Beach resident, questioned what time the concert starts and if other cities are contacted for references on the bands. Chair Greer answered the Concert on the Green begins at 6:00 p.m. and the concert at Marina Park begins at 4:30 p.m., and suggested staff work with the sound engineer about seeking references for the bands and possible recommendations for next year’s bands. After listening to requested samples, the commissioners voted for their favorite picks among the list. Commissioner Little’s top 4: • Boys of Summer • Alias Brass • Electric Vinyl • Feelin’ Good Commissioner George’s top 4: • Tijuana Dogs • The MVPs • Electric Vinyl • Alias Brass Commissioner Kaufman’s top 4: • Tijuana Dogs • Gypsy Dreams • Boys of Summer • Electric Vinyl Chair Greer’s top 4: • Tijuana Dogs • Gypsy Dreams • Boys of Summer • Classic Journey Based on the top four choices of each Commissioner, the votes for each band were as follows: • Boys of Summer – 3 votes • Tijuana Dogs – 3 votes • Electric Vinyl – 3 votes • Alias Brass – 2 votes • Gypsy Dreams – 2 votes • Classic Journey – 1 vote • Feelin’ Good – 1 vote • The MVPs – 1 vote 8 City Arts Commission Meeting March 9, 2023 Page 6 Motion made by Chair Greer, seconded by Commissioner George, and carried (4-0-0-2) to approve Tijuana Dogs as the first band choice, Boys of Summer as the second choice, and Electric Vinyl as the third-choice band, with Alias Brass and Gypsy Dreams as the alternate bands. AYES: Greer, Little, Kaufman, George NOES: None ABSTENTIONS: None ABSENCES: Flanagan, Simon 5.De-installation of Steven L. Rieman’s BirdmanStaff recommends that the City Arts Commission approve the removal of StevenL. Rieman’s sculpture, Birdman, from Civic Center Park. Library Services Director Melissa Hartson reported that the Project Manager for the Sculpture Exhibition, Rick Stein, informed staff that the Birdman sculpture had been sold. The artist has requested an early de-installation. Newport Beach resident Jon Blom provided public comment that this is a good reason for de-installation, however, the Commission should be cautious regarding setting a precedence. Chair Greer replied that early de-installation is generally discouraged and this is an exception and there is another work by the artist displayed in the garden which will help lessen the effects of removing Birdman. Commissioner Little added that the artist has assured staff that there will be no cost to the city for de-installation, and had there been an added cost, the Commission would not approve the request. Chair Greer requested staff relay the discussion back to Mr. Stein. Motion made by Commissioner George, seconded by Commissioner Little, and carried (4-0-0-2) to approve. AYES: Greer, Little, Kaufman, George NOES: None ABSTENTIONS: None ABSENCES: Flanagan, Simon B.Monthly Reports 6.Newport Beach Art Exhibition Ad Hoc SubcommitteeCommissioners Arlene Greer, Maureen Flanagan, and Leonard Simon. Chair Greer reported that the first batch of artists have been approved to include 12 artists with 22 artworks. The second batch of artists has been approved which includes eight artists and 13 artworks; for a total of 20 artists and 35 artworks approved to date. The 2023 Newport Beach Art Exhibition Call for Artists is available online on the City of Newport Beach website under Cultural Arts, and applications will be accepted through May 26, 2023. Artists can apply by creating a free account on CallForEntry.org. The event 9 City Arts Commission Meeting March 9, 2023 Page 7 is currently in the planning process and is scheduled for Saturday June 24, 2023. The CAC will accept art drop-off in the afternoon between 3 p.m. and 6 p.m. on June 23, and on Saturday, June 24, from 8:30 a.m. to 10 a.m. The Newport Beach Art Exhibition Ad Hoc Subcommittee will be requesting funding for this year’s event. A written proposal will be provided by staff to the Newport Beach Arts Foundation, the request being proposed is $2,500 to offset the budget shortfall due to significant inflationary increases in costs to hold the event. The Pavilion on the Green will host a reception from noon to 6 p.m., and a celebration will be held with the hope that the Mayor will present the artist awards, along with City Art Commissioners, at 4:30 p.m. in the City Council Chambers. The categories for the awards include paintings which are oil, acrylic, water colored, and pencil and charcoal drawings; photography; and 3-D art from mixed media. The first prize for each category is $300, the second prize awards are $200, and the third prize awards are $100 dollars. There will be a Juror’s Choice award for $200 and a People’s Choice award for $100 dollars. Students from the National Charity League will attend to help collect ballots from the public that will be tabulated 30 minutes before the awards ceremony. The music for the exhibition event will be John DePatie. Catering will likely be provided by Bistro Express, with tables and chairs set up on the Civic Center Green. Twenty percent of the money collected from the event will be contributed to the Newport Beach Arts Foundation for the programming of the City Arts Commission, specifically for the Sculpture Garden. Arts in Motion will be providing children’s activities. A bar for wine and beer is also planned. Phase VIII of the Sculpture Garden will be completed for the event, and it will be the first day the public will be able to use their handheld devices to hear information about each item in the exhibit. Cultural Arts Assistant Escareal-Garcia confirmed staff were successful in reaching John DePatie and they include two pieces and a percussionist. 7. Art in Public Spaces Ad Hoc Subcommittee Commissioners Arlene Greer and Marie Little Chair Greer appointed Commissioner George to serve on the Art in Public Spaces Ad Hoc Subcommittee and reported there will be an Agenda available at the next meeting. 8. Newport Beach Arts Foundation Liaison Commissioners Maureen Flanagan and Arlene Greer. Chair Greer reported that the Newport Beach Arts Foundation had a full meeting the previous evening and former Commissioner Meghan McNulty was voted in to serve on the Board of Directors, and she has already begun an Instagram account to publicize their Art in the Park program. The nominating committee is in the process of making nominations for the officers of the Board. They have hired consultant Andrew Brosche for this year’s Art in the Park event scheduled for Saturday September 23, 2023 at 10 a.m. at the City’s Civic Center Green Community Room and Plaza. Mr. Brosche comes with extensive experience in local large event planning and will manage all duties relating to the event to include advertising, communication with artists, exhibitors and sponsors, event set up and tear down, funds collected, along with many others. This will be their eighteenth annual event for Art in the Park. Over 150 artists and artisans will join together to sell their work. Funds raised at the event will benefit Newport Beach Art’s Commission Sculpture Garden program. 10 City Arts Commission Meeting March 9, 2023 Page 8 Commissioner Little was asked to attend two NBAF meetings with ad hoc Board members for the Surf Film Exhibition. They are seeking the assistance of Jeff Parker, who presented a proposal to the Foundation on Monday. The Board will decide on the proposal after the induction of the new Board members in June. VII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERSWOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION ORREPORT (NON-DISCUSSION ITEM) The following current business items were recommended for the April CAC agenda: •Art in Public Spaces Ad Hoc Subcommittee and the consideration of artwork intothe City Art Inventory. Two sculptures are available for purchase, Marisabel Bazan’s The Migration of My Dreams and Michael McLaughlin’s Woodpeckers. Athird sculpture will be considered for donation, Adrian Susnea Litman’s sculpture,Celestial Carousel. •Commissioner Simon’s initiative for painting utility boxes, though Chair Greer reported there is a funding issue for the initiative. VIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS Mr. Robert O’Leary, Newport Beach resident, thanked the Commission for allowing him to attend the meeting and was glad to hear about the children’s activities that will be provided at the Sculpture event. Mr. Jon Blom, Newport Beach resident, thanked the Commission for allowing him to attend, it was very eye opening to see the amount of work the Commission does. IX.ADJOURNMENT – 6:55 p.m. The next meeting for the City Art Commission is scheduled for April 12, 2023. 11 As of March 31, 2023 ACCT NAME / #BUDGET DATE VENDOR EXPENSES BALANCE NOTES Programming 60,500.00 01060603-841004 07/08 DJE Sound & Lighting, Inc.3,646.25 56,853.75 COTG Sound (Billy Nation) 07/08 Tracy Kiggen / ARTovator 629.00 56,224.75 COTG Children's activities (Billy Nation) 07/15 Adam Shapiro 3,250.00 52,974.75 COTG Billy Nation 07/29 Tracy Kiggen / ARTovator 629.00 52,345.75 COTG children's activities (Young Guns) 07/31 LA Times Media Group 200.10 52,145.65 COTG marketing ads 07/31 Gotprint.com 223.12 51,922.53 Concert at Marina Park banners 08/05 Office Depot 27.13 51,895.40 Student Art Exhibition supplies 08/05 Office Depot 115.92 51,779.48 Student Art Exhibition supplies 08/05 DJE Sound & Lighting, Inc.3,646.25 48,133.23 COTG Sound (Young Guns) 08/05 Eric David Sage 3,250.00 44,883.23 COTG Young Guns 08/31 Gotprint.com 497.92 44,385.31 Sculpture Exhibition Brochures 08/31 Stu News Newport 225.00 44,160.31 Sculpture Grand Opening Ads 08/31 Stu News Newport 100.00 44,060.31 COTG marketing ads 08/31 Stu News Laguna 100.00 43,960.31 COTG marketing ads 08/31 Stu News Laguna 300.00 43,660.31 COTG marketing ads 08/31 Stu News Newport 150.00 43,510.31 COTG marketing ads 08/31 LA Times Media Group 200.10 43,310.21 COTG marketing ads 08/31 Stu News Laguna 150.00 43,160.21 COTG marketing ads 08/31 Stu News Laguna 300.00 42,860.21 COTG marketing ads 08/31 Gotprint.com 81.41 42,778.80 Marina Park rack cards 08/31 Gotprint.com 81.41 42,697.39 Marina Park rack cards 09/02 Robert John Bielma 2,200.00 40,497.39 COTG Britain's Finest 09/02 DJE Sound & Lighting, Inc.3,646.25 36,851.14 COTG Sound (Britain's Finest) 09/02 Tracy Kiggen / ARTovator 631.00 36,220.14 COTG children's activities (Britain's Finest) 09/16 Amazon.com 186.77 36,033.37 Student Art Exhibition supplies 09/30 Gotprint.com 140.10 35,893.27 Banners for Concert at Marina Park 09/30 Stu News - Laguna 100.00 35,793.27 COTG marketing ads 09/30 Stu News - Laguna 100.00 35,693.27 Marina Park Concert Ad 09/30 LA Times Media Group 200.10 35,493.17 COTG marketing ads 09/30 LA Times Media Group 200.10 35,293.07 Marina Park Concert Ad 10/03 Amazon.com 18.63 35,274.44 Student Art Exhibition supplies 10/28 Amazon.com 14.57 35,259.87 Student Art Exhibition supplies 11/30 WESTAF (Paypal)150.00 35,109.87 CallforEntry (CaFE) Renewal Fee 12/02 Amazon.com 74.91 35,034.96 Student Art Exhibition supplies 12/02 Amazon.com 14.64 35,020.32 Student Art Exhibition supplies 11/30 Amazon.com 16.17 35,004.15 Student Art Exhibition supplies 12/16 Amazon.com 29.20 34,974.95 Student Art Exhibition supplies 12/16 Amazon.com 21.41 34,953.54 Student Art Exhibition supplies 01/31 Ralphs 525.00 34,428.54 Student Art Exhibition gift cards 02/28 Fund Adjustment 14,000.00 20,428.54 Funds moved to Scxulpture Garden TOTAL 20,428.54$ FY 2022-23Cultural Arts Division 04/04/2023 1 of 2 12 As of March 31, 2023 ACCT NAME / #BUDGET DATE VENDOR EXPENSES BALANCE NOTES FY 2022-23Cultural Arts Division Professional Services 22,000.00 01060603-811008 07/29 Svartifoss Corp.340.00 21,660.00 Art Installation (Rob Williams) 08/19 TAVD Visual Assistant 204.75 21,455.25 Transcription Minutes (07/14) 08/26 Crown Building Services Inc.825.00 20,630.25 Ben Carlson & Sphere 112 cleaning 09/16 TAVD Visual Assistant 83.25 20,547.00 Transcription of Minutes (08/11) 09/23 Svartifoss Corp.325.00 20,222.00 Art Installation (Shant Beudjekian) 10/21 Restoration ARTechs 900.00 19,322.00 Cleaning of Bronze Sculptures 10/21 TAVD Visual Assistant 90.00 19,232.00 Transcription of Minutes (09/08) 10/28 Universal Building Maintenanc 600.00 18,632.00 COTG Maintenance (July-September) 11/07 TAVD Visual Assistant 117.00 18,515.00 Transcription of Minutes (10/10) 11/11 Crown Building Services Inc.825.00 17,690.00 Ben Carlson & Sphere 112 cleaning 11/18 Svartifoss Corp.250.00 17,440.00 Art Installation (Helen Polins-Jones) 12/23 TAVD Visual Assistant 216.00 17,224.00 Transcription of Minutes (11/10) 12/31 Image360 Southbay 105.82 17,118.18 Sculpture Exhibition Phase VII Plaques 01/20 Svartifoss Corp.350.00 16,768.18 Art Installation (Sandra Pipkin) 01/27 TAVD Visual Assistant 258.75 16,509.43 Transcription of Minutes (12/08) 02/24 TAVD Visual Assistant 258.75 16,250.68 Transcription of Minutes (01/12) 02/24 Crown Building Services Inc.825.00 15,425.68 Ben Carlson & Sphere 112 cleaning 02/28 Fund Adjustment 10,000.00 5,425.68 Funds moved to Scxulpture Garden 03/10 Svartifoss Corp.225.00 5,200.68 Art Installation (Janice Steele) 03/17 TAVD Visual Assistant 425.75 4,774.93 Transcription of Minutes (02/09) TOTAL 4,774.93$ City Grants 30,000.00 01060603-821006 30,000.00 TOTAL 30,000.00$ Sculpture Garden 135,000.00 1800012-811059 11/21 Fund Adjustment (10,000.00)145,000.00 NBAF Gift Added 12/16 Arts Orange County 3,888.88 141,111.12 Phase VIII Management (1 of 9) 12/16 Arts Orange County 3,888.88 137,222.24 Phase VIII Management (2 of 9) 02/03 Arts Orange County 3,888.88 133,333.36 Phase VIII Management (3 of 9) 02/10 Arts Orange County 3,888.88 129,444.48 Phase VIII Management (4 of 9) 02/28 Fund Adjustment (14,000.00)143,444.48 Transferred funds from Programming 02/28 Fund Adjustment (10,000.00)153,444.48 Transferred funds from Professional Services 03/10 Arts Orange County 3,888.88 149,555.60 Phase VIII Management (5 of 9) TOTAL 149,555.60$ Special Events (NBAE)0.00 01060603-521450 02/13 WESTAF (CaFE) (176.42)176.42$ January entry fees deposit 03/15 WESTAF (CaFE) (425.66)602.08$ February entry fees deposit TOTAL ;602.08$ Advertising 1340.00 01060603-871002 10/31 Firebrand Media LLC 380.00 960.00 COTG marketing ads 10/31 Stu News Laguna 100.00 860.00 COTG marketing ads 11/30 Firebrand Media LLC 530.00 330.00 COTG marketing ads 02/28 Firebrand Media LLC 530.00 (200.00)NBAE Call for Entries marketing ads 02/28 Firebrand Media LLC 175.00 (375.00)NBAE Call for Entries marketing ads TOTAL (375.00)$ 04/06/2023 2 of 2 13 TO Newport Beach City Arts Commission FROM: Library Services Department Melissa Hartson, Library Services Director 949-717-3810, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson and Camille Escareal-Garcia TITLE: Cultural Arts Activities for March 2023 CENTRAL LIBRARY GALLERY EXHIBITS For artist Janice Steele, painting has been a hobby ever since she was a teen. Having taken numerous art classes at Stanford University and Orange Coast College, she found inspiration from the world around her—in particular Balboa Island. Beginning at age 10 while attending the Pasadena Presbyterian Church Camp, Mar Casa (located at the end of Marine Avenue on the South Bayfront), Balboa became her place of “bliss”. Janice Steele left Southern California with her family in 1979, but they bought a cottage on Crystal Avenue in 1984 and eventually built her dream home there in 1998. Over the past ten years, she has participated in the local Balboa Art Walk, selling oil paintings, giclee prints, and note cards depicting her favorite Balboa sites and memories. The Blissful Balboa exhibit is on display at the Central Library Gallery from March 6 through April 28, 2023. UPCOMING 2023 CENTRAL LIBRARY GALLERY EXHIBITS: •Colleen Johns (Oil paintings): May 1 - June 23 •Tim Musso (Woodprints): June 26 - August 18 •Jane Shehane (Watercolors): August 21 - October 13 •Sherry Marger (Acrylic Landscapes): October 16 - December 8 SCULPTURE EXHIBITION IN CIVIC CENTER PARK: Sculpture Exhibition Project Manager Richard Stein of Arts Orange County informed staff mid-March that Got Juice by Stephen Landis, which was recommended by the Arts Commission and approved by City Council for Phase VIII, is no longer available for the Sculpture Exhibition. First alternate One Another by artist Maxwell Carraher will replace Got Juice in Phase VIII. 14 CULTURAL ARTS CALENDER OF EVENTS: City Arts Commission (CAC) meetings are held at 5 p.m. on the second Thursday of each month. •Next meeting – Thursday, May 11, 2023 SCULPTURE EXHIBITION IN CIVIC CENTER PARK (PHASE VIII) •Thursday, June 1 – Friday, June 16, 2023 - De-installation of Phase VI artwork / Installation of Phase VIII artwork •Saturday, June 24, 2023 – Phase VIII Grand Opening CULTURAL ARTS GRANTS •Thursday, June 8, 2023 – Grant Award Ceremony NEWPORT BEACH ART EXHIBITION •Monday, January 10 – Friday, May 26, 2023 – Call for Entries •Saturday, June 24, 2023 – Event Date 15 TO Newport Beach City Arts Commission FROM: Library Services Department Melissa Hartson, Library Services Director 949-717-3810, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson TITLE: Review and Consideration for the Acquisition of Art RECOMMENDATION: The Art in Public Spaces Ad Hoc Subcommittee recommends that the City Arts Commission review and approve their recommendation to not accept an offer of purchase for Marisabel Bazan’s The Migration of My Dreams and Michael McLaughlin’s Woodpeckers, and not accept an offer of donation for Adrian Susnea Litman’s Celestial Carousel. DISCUSSION: The Art in Public Spaces Ad Hoc Subcommittee met to review three submitted Review and Consideration of Art Applications to consider the purchases of Sculpture Exhibition Phase VI works of art, Woodpeckers by Michael McLaughlin and The Migration of My Dreams by Marisabel Bazan and to consider accepting a donation of Celestial Carousel by Adrian Susnea Litman. The Art in Public Spaces Ad Hoc Subcommittee recommendations for these pieces of art are as follows: Michael McLaughlin - Woodpeckers We regret we are unable to support an Art in Public Spaces Ad Hoc Subcommittee recommendation to acquire the bronze sculpture Woodpeckers due to the lack of funding to support the proposed acquisition of the sculpture. Per our careful review of the City Arts Commission’s annual budget and provisions for the short- and long-term maintenance of this sculpture in line with City Council Policies, Art in Public Places I-9 and Acquisition of Art by the City of Newport Beach I-11, the funding to support the proposed acquisition is not available and acquisition is therefore not feasible. The community and the City Arts Commissioners have greatly enjoyed the most interesting Woodpeckers and we appreciate Mr. McLaughlin’s contributions to the success of the Sculpture Exhibition in the Newport Beach Civic Center Park. The unanimous decision of the Art in Public Spaces Ad Hoc Subcommittee is to recommend the City Arts Commission decline acceptance of the proposed offer to purchase this sculpture. Marisabel Bazan – The Migration of My Dreams We have reviewed and considered the beauty of this amazing artwork that has graced the City’s Sculpture Exhibition in Newport Beach Civic Center Park, our own Museum Without Walls, these past two years. The Art in Public Spaces Ad Hoc Subcommittee is aware the City’s Cultural Arts budget does not have the required funding to support the proposed purchase. The additional support for the short- and long-term maintenance of this lovely piece of artwork pursuant to City Council Policies, Art in Public Places I-9 and Acquisition of Art by the City of Newport Beach I-11, and the Cultural Arts annual budget to support the purchase of the artwork is not available nor is it feasible. Therefore, the Art in Public Spaces Ad Hoc Subcommittee cannot recommend the City Arts Commission accept the offer to purchase The Migration of My Dreams. The City Arts Commission and community have greatly enjoyed having this piece on display over the past two years and we wish to thank artist Marisabel Bazan for her contributions to the success of the Sculpture Exhibition in the Newport Beach Civic Center Park. The decision of the Art in Public Spaces Ad Hoc Subcommittee to recommend against accepting an offer to purchase this sculpture is unanimous. 16 Adrian Susnea Litman – Celestial Carousel The Art in Public Spaces Ad Hoc Subcommittee is delighted to have reviewed the application for the donation of Adrian Susnea Litman’s Celestial Carousel. The Subcommittee greatly appreciates Mr. Litman’s most generous offer of this donation to benefit the City of Newport Beach and the community. However, there is more funding required to sustain the donation in the short term with having to move the sculpture to a new location and its associated long term maintenance costs. The required funding to support the move to an alternate location and the ongoing maintenance of Celestial Carousel is not available in the City’s Cultural Arts budget. Pursuant to City Council Policies, Art in Public Places I-9 and Acquisition of Art by the City of Newport Beach I-11 and the lack of allocated funding to support the continued maintenance of the sculpture, the Art in Public Spaces Ad Hoc Subcommittee recommends the City Arts Commission decline the offer of accepting the donation of Celestial Carousel to add it into the City’s art inventory. The community, City Arts Commissioners, and guests have enjoyed the beauty of the kinetic Celestial Carousel in its Museum Without Walls and we will miss the presence of this most interesting sculpture. We greatly appreciate Adrian Susnea Litman’s contributions to the success of Phase VI and the Sculpture Exhibition program in the City of Newport Beach Civic Center Park. The recommendation of the Art in Public Spaces Ad Hoc Subcommittee for the City Arts Commission to decline the offer of this donation of Celestial Carousel to the City of Newport Beach is unanimous. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). ATTACHMENT A: Michael McLaughlin’s sculpture, Woodpeckers ATTACHMENT B: Marisabel Bazan’s sculpture, The Migration of My Dreams ATTACHMENT C: Adrian Susnea Litman’s sculpture, Celestial Carousel ATTACHMENT D: City Council Policy I-9, Art in Public Spaces ATTACHMENT E: City Council Policy I-11, Acquisition of Art by the City of Newport Beach 17 18 VI.A.4. ATTACHMENT A 19 VI.A.4. ATTACHMENT B 20 VI.A.4. ATTACHMENT C I-9 1 ART IN PUBLIC PLACES A.The City of Newport Beach recognizes the importance and desirability of enhancing and beautifying the public places within the City, by acquiring and displaying publicly accessible works of art for the cultural benefit of the City, its citizens and its visitors. B.The City seeks to involve professional artists in City planning and design projects; to integrate artworks in City capital improvement projects; and to commission and/or purchase new artworks for public places. C.Public art can include but is not limited to permanent and temporary sculpture, murals, as well as artist-designed fountains, mosaics and tile work, banners, park benches and other street furniture, water features, bus shelters, streetlights and lanterns, kiosks, retaining walls, and/or hardscape treatments. D.Reserved. E.Reserved. F.Reserved. G.The Arts Commission shall review any future modifications, relocation, repairs, and/or replacement of parts or works for Art located in public places. History Adopted T-1 - 9-8-1986 Amended T-1 – 1-24-1994 (changed to I-18) Amended I -18 – 5-26-1998 Amended I-18 - 4-8-2003 (changed to I-9) Amended I-9 – 8-8-2017 21 VI.A.4. ATTACHMENT D I-11 ACQUISITION OF ART BY THE CITY OF NEWPORT BEACH A.The City of Newport Beach (“City”) believes that paintings, sculptures, drawings and other art (collectively, “Art”) placed on City property and in City buildings increases the aesthetic appeal and beauty of such property and buildings, and of the City in general. B.All proposals to donate, exhibit, loan, sell or commission Art to the City (collectively, “Convey(s),” “Conveyed,” “Conveying” or “Conveyance”) shall be reviewed by the Arts Commission for recommendation to the City Council. C.The Arts Commission shall be responsible to: 1. Confer with persons who have offered to Convey Art to the City, informing them of this policy, including criteria for approving Art and the policies, criteria and approval process. 2. Advise the City Council of the artistic merit and value of Art offered to the City. 3. Advise the City Council regarding appropriate City property or City buildings for display of Art, in conjunction with the City commission, committee, board and/or department which has responsibility for planning or maintaining the proposed location. D.The Arts Commission shall consider the following criteria in making a recommendation for accepting an offer to Convey Art to the City: 1. The Art should be an original creation or a limited edition by the original artist, and be of the highest quality and level of artistic excellence. 2. The Art should add to the balanced inventory of the City’s collection, representing a variety of style, design and media. 3. The person(s) seeking to Convey Art to the City shall complete all required forms, as provided by the Library Services Department. 4. The Art should be of satisfactory physical condition, be sufficiently durable as to not be easily damaged or destroyed, should not require restoration or extensive long term conservation, and should be of a physical size and weight that the Art can be managed in storage, transport and public display without difficulty. Art requiring restoration may only VI.A.4. ATTACHMENT E 22 I-11 be considered with full disclosure of the restoration costs provided by a licensed art appraiser. 5. The Art should be consistent with and relevant to the civic interests and broad variety of tastes within the Newport Beach community. E.Art may only be recommended by the Arts Commission to the City Council for acceptance upon the majority vote of the Arts Commission. F.Art accepted into the City collection by the City Council is accepted with the understanding that the City Council reserves the right to place the Art on public display on either a permanent or temporary basis, and to store the Art when not on display. Acceptance of Art by the City Council does not guarantee that the Art will be displayed in perpetuity. The City Council may sell, donate or otherwise remove any Art in the City collection. Any proceeds received by the City from the transfer of Art shall be expended to acquire, restore or display Art. G.Art considered for inclusion in the City’s collection must conform to City Council Policy I-9 (Art in Public Places). H.The City does not provide valuations or appraisals of Art Conveyed to the City. The value of Art should be presented by the person(s) Conveying Art to the City at the time of Conveyance. It is the responsibility of the person(s) Conveying Art to the City to furnish a valuation to the appropriate government tax agency. I.The person(s) Conveying Art to the City shall obtain all intellectual and photographic property rights to the Art and transfer such rights to the City. The City reserves the right to photograph Art for any and all purposes, including, but not limited to, publicity and informational literature. J.Any person(s) that Conveys Art to the City shall represent and warrant in writing that it owns the Art and that the Art shall be Conveyed to the City free and clear of all liens, restrictions, security interests or agreements by which the City would be bound, but subject to all laws generally applicable to the transfer of title of any work of Art. K.Subject to compliance with California Civil Code Section 987, the City shall assume no liability in the event of loss or damage to any Art accepted into the City’s collection. 23 I-11 Adopted- February 24, 1986 Reaffirmed-January 24, 1994 Amended & Reassigned-April 8, 2003 Amended – May 12, 2015 Formerly F-23 Formerly I-13 24