HomeMy WebLinkAbout04-17-2023-BLT-AGENDA PACKETCITY OF NEWPORT BEACH
BOARD OF LIBRARY TRUSTEES CLOSED SESSION
4:00 P.M. / REGULAR MEETING 5:00 P.M. AGENDA
Newport Beach Central Library
1000 Avocado Avenue, Newport Beach, CA 92660
Monday, April 17, 2023 - 5:00 PM
Board of Library Trustees Members:
Paul Watkins, Chair
Janet Ray, Vice Chair
Douglas Coulter, Secretary
Barbara Glabman, Trustee
Ash Kumra, Trustee
Staff Members:
Melissa Hartson, Library Services Director
Francine Jacome, Administrative Support Specialist
The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act
requires that the Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular
meeting and that the public be allowed to comment on agenda items before the Commission and items not on the
agenda but are within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public
comments to a reasonable amount of time, generally three (3) minutes per person.
The public can submit questions and comments in writing for the Board of Library Trustees to consider. Please send
them by email to the Library Services Department at LibraryBoard@newportbeachca.gov by Sunday, April 16, at 4:00 p.m.
to give the Board of Library Trustees time to consider your comments. All emails will be made part of the record.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an
attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will
attempt to accommodate you in every reasonable manner. Please contact Melissa Hartson, Library Services Director, at
least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation
is feasible at (949) 717-3801 or mhartson@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services
Department 24 hours prior to the scheduled meeting.
I.CONVENE IN OPEN SESSION - 4:00 P.M.
II.ROLL CALL
III.PUBLIC COMMENTS
Public comments are invited on agenda items. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit
on agenda items, provided the time limit adjustment is applied equally to all speakers. As a
courtesy, please turn cell phones off or set them in the silent mode.
IV.CLOSED SESSION
Discuss the Library Services Director’s Appointment, Employment and
Evaluation of Performance (Government Code § 54957)
1.
V.RECESS
April 17, 2023
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Board of Library Trustees Meeting
VI.RECONVENE AT 5:00 P.M. FOR REGULAR MEETING
VII.ROLL CALL
VIII.CLOSED SESSION REPORT
IX.PLEDGE OF ALLEGIANCE
X.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The
completion of the card is not required in order to address the Board of Library Trustees. If the
optional sign-in card has been completed, it should be placed in the tray provided.
The Board of Library Trustees of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The Board of Library Trustees
has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a
courtesy, please turn cell phones off or set them in the silent mode.
XI.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. Board of Library Trustees have received
detailed staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the Board of Library Trustees votes on the motion
unless members of the Board of Library Trustees request specific items to be discussed and/or
removed from the Consent Calendar for separate action. Members of the public who wish to
discuss a Consent Calendar item should come forward upon invitation by the Chair.
A.Consent Calendar Items
Minutes of the March 20, 2023 Board of Library Trustees Meeting (pp. 5-11)2.
DRAFT OF MINUTES
Patron Comments (pp. 12-15)3.
Monthly review of evaluations of library services through suggestions and requests
received from patrons.
PATRON COMMENTS
Library Activities (pp. 16-24)4.
Monthly update of library events, services, and statistics.
MARCH ACTIVITIES
April 17, 2023
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Board of Library Trustees Meeting
Expenditure Status Report (pp. 25-26)5.
Monthly expenditure status of the library's operating expenses, services, salaries,
and benefits by department.
MARCH EXPENDITURES
Board of Library Trustees Monitoring List (p. 27)6.
List of agenda items and dates for monthly review of projects by the Board of Library
Trustees.
MONITORING LIST
XII.CURRENT BUSINESS
A.Items for Review
Study Rooms/Charles Sword Meeting Room Policy (NBPL 13) (pp. 28-34)7.
Staff requests that the Board of Library Trustees review and approve changes to
Library Policy NBPL 13, Study Rooms/Charles Sword Meeting Room.
STAFF REPORT
ATTACHMENTS A-C
Library Materials Selection (pp. 35-36)8.
Staff will provide an overview of materials selection.
STAFF REPORT
Lecture Hall Update9.
Trustee Ray will report on activities related to the Library Lecture Hall project.
Balboa Branch Replacement Update10.
Trustee Ray will report on activities related to the Balboa Branch Replacement
project.
Library Services (pp. 16-24)11.
Report of Library issues regarding services, patrons, and staff.
April 17, 2023
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Board of Library Trustees Meeting
B.Monthly Reports
Library Foundation Liaison Reports12.
A. Library Foundation Board - Report of the most recently attended meeting.
B. Library Live Lectures Committee - Report of the most recently attended meeting.
C. Witte Lectures Committee - Report of the most recently attended meeting.
Friends of the Library Liaison Report13.
Trustee update of the most recently attended Friends of the Library Board meeting.
Literacy Services Liaison Report14.
Trustee update of the most recently attended Literacy Services Advisory Board
Meeting.
XIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited and non-agenda items generally considered to be within the
subject matter jurisdiction of the Board of Library Trustees. Speakers must limit comments to
three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the
record. The Board of Library Trustees has the discretion to extend or shorten the speakers’
time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally
to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode.
XIV.BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)
XV.ADJOURNMENT
CITY OF NEWPORT BEACH
Board of Library Trustees Newport Beach Central Library 1000 Avocado Avenue, Newport Beach, CA 92660 Meeting Minutes Monday, March 20, 2023 – 5:00 p.m.
I.CALL MEETING TO ORDER – 5:00 P.M.
Chair Watkins commented that they have not made much progress on the Balboa BranchReplacement plan. Access issues and parking lots need to be discussed. He noted sevenBlue Heron nests in the diseased eucalyptus tree outside of Balboa Branch, which iscurrently being determined for removal status.
Library Services Director Melissa Hartson noted that Public Works provided a study onthe tree, and it was set for removal; a pre-removal survey determined there were eggs inone of the nests, so the removal has been postponed.
II.ROLL CALL – Roll call by Francine Jacome, Administrative Support Specialist
Trustees Present: Chair Paul Watkins, Vice Chair Janet Ray, Secretary Doug Coulter, Trustee Barbara Glabman, Trustee Ash Kumra
Trustees Absent:
Staff Present: Melissa Hartson, Library Services Director Francine Jacome, Administrative Support Specialist Rebecca Lightfoot, Adult Services Coordinator/Acting Library Services Manager Annika Helmuth, Branch and Youth Services Coordinator Andrew Kachaturian, Circulation and Technical Processing Coordinator Evelyn Rogers, Balboa Branch Librarian Katrina Kading, Library Assistant
III.PLEDGE OF ALLEGIANCE – Led by Secretary Coulter
IV.NOTICE TO THE PUBLIC – Waived
V.CONSENT CALENDAR – Administrative Support Specialist Francine Jacome
A.Consent Calendar Items
1.Minutes of the February 21, 2023 Board of Library Trustees Meeting
Chair Watkins requested Secretary Coulter abstain from approving the Minutes of the
February 21, 2023 Board of Library Trustees (BLT) meeting due to an excused absence and would only be approving the rest of the Consent Calendar.
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Chair Watkins noted he saw few minor corrections to the minutes and Jim Mosher, Newport Beach Resident, also noted a few minor corrections. 2. Patron Comments Monthly review of evaluations of library services through suggestions and requests received from patrons.
3. Library Activities Monthly update of library events, services, and statistics.
4. Expenditure Status Report Monthly expenditure status of the library’s operating expenses, services, salaries, and benefits by department. Chair Watkins noted they are two-thirds the way through the Fiscal Year (FY) and are at 61% of the budget total, which puts them at 6% under budget. 5. Board of Library Trustees Monitoring List List of agenda items and dates for monthly review of projects by the Board of Library Trustees.
Chair Watkins asked if there were any further questions, comments or public comments on the Consent Calendar and there were none.
Motion made by Trustee Kumra, seconded by Secretary Coulter, and carried (5-0-0-0) to approve the Consent Calendar with edits to the minutes of the Board of Library Trustees
meeting on February 21, 2023. AYES: Watkins, Ray, Kumra, Glabman NOES: ABSTENTIONS: Coulter (Minutes) ABSENCES: VI. CURRENT BUSINESS A. Items for Review 6. Library Use Policy (NBPL 1) Staff requests that the Board of Library Trustees review Library Policy NBPL 1, Library Use Policy.
Library Services Director Hartson reported that the Library Use Policy is a guideline for patrons using the facilities. There are a limited number of prohibited activities at the library
facilities and on the grounds to ensure that the patrons each have welcoming environments and they are accessible to everyone. When patrons engage in a prohibited activity, the Library addresses those by issuing warnings, sending letters, and when
necessary, will issue suspensions if the actions or behaviors are not corrected. Minor changes requested to the Policy included Section A6, “Entering the Library without being clothed…” to read “Entering or being in the Library without being clothed…”, and in Section
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A22, add the words “tampering with” so the Policy will read “Damaging, destroying,
tampering with or theft of Library property”.
Library Services Director Hartson replied to a question that the Policy is printed and posted at the service desks and are posted on the website.
Chair Watkins suggested some changes with thanks given to Mr. Mosher:
• Handwritten Page 32 under Item B3 – second line, after the word day, remove the word “and”; on the third line down under the same item, after the word days add the word “and”.
• Handwritten Page 32 under Item B5 – at the very start and just before “Notwithstanding” please add the words in bold type “Severe violations”.
• Handwritten Page 32 under Item B5 – second line, after the word “severity”, please add the word “of”.
• Handwritten Page 32 under Item C – second line, after the word “policy”, please remove the word “and” and place a comma after the word “policy”. After the words “suspension length”, add a comma and then the words “and the right to appeal”.
Chair Watkins asked for Board questions and public comments and there were none.
Motion made by Trustee Kumra, seconded by Secretary Coulter, and carried (5-0-0-0) to approve the Library Use Policy (NBPL 1) with the minor edits.
AYES: Watkins, Ray, Kumra, Glabman, Coulter NOES: ABSTENTIONS: ABSENCES: Trustee Glabman commented that the Use Policy should be posted in the Library for the users who will not see it posted online. Chair Watkins commented that the suggestion was a very good one, and the Board might consider reviewing all the patron-oriented policies for ones that would be appropriate to post in the Libraries, and requested staff review the patron policies that would apply and
then return with a recommended list to post with a suggested place to post them. Vice Chair Ray suggested a potential good spot would be at the service desks as well as
online. 7. Balboa Branch Update Branch Librarian Evelyn Rogers presents an overview of Balboa Branch’s activities and resources. Balboa Branch Librarian Evelyn Rogers introduced Library Assistant Katrina Kading and provided an update to the Board of Library Trustees (BLT). The Balboa branch is the original library in Newport Beach. It was established in 1929 and was built around existing beach restrooms. The first of two expansions took place in 1952, and the second happened in 1960 when the building was expanded, and the Fire Station was added. At that time, the Balboa branch was still the City’s main Library branch. All structures, including the electrical wiring that currently exists, have been in place since 1960. The
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branch has a good number of regular local patrons who check out books, browse through movies and take advantage of print services, many of whom share experiences of coming to the Library with their parents and grandparents. Summer is their busiest season, and
they see a variety of activity from children joining the Summer Reading Program to tourists who utilize the printers. The last few summers have been slow due to Covid, but they anticipate more activity this coming summer. The branch is open six days a week, 54
hours a week from Monday through Saturday. Balboa has a nautical collection that is exclusive to that branch, in addition to a variety of
3D Blu-Rays for adults and children. Children programs include two Storytimes per week, Books and Babies and pre-school Storytime. Books and Babies participants have tripled recently. Two programs that were postponed through Covid will be returning this year, one is crafts, and the other program is the First-Grade visits. Every September the branch does a Pirate Program. This last September was its first return post-pandemic. In April during National Library Week, the branch will host Magician Dave Scale who represents the first performer visit since 2019. Additionally, a couple of City Councilmembers will be hosting Storytime. The upcoming summer will kick off the Balboa Summer Reading Program. There are four people on staff, one full-time and three part-time. The branch is scheduled for a tear down and rebuild set for completion in 2025.
Chair Watkins requested that Balboa Branch Librarian Rogers create a restoration wish list and send it in email to Trustee Glabman, Vice Chair Ray and Library Services Director
Hartson for BLT review and discussion. Jim Mosher, Newport Beach Resident, provided public comment and inquired if there are
non-residents who check items out of the Balboa Branch and is there data that shows the number of people who prefer the Balboa branch over the Central Library branch; and what will happen with the fate of the Historical Society when the library is being restored. Balboa Branch Librarian Rogers replied to Mr. Mosher that there are non-residents who check items out of Balboa, and there are people who prefer the Balboa branch over the Central Library branch, however, her data is based on comments with no significant official data to support the numbers. Balboa Branch Librarian Rogers stated she would have to defer the question regarding the fate of the Historical Society during restoration as Branch Librarian Rogers and her Balboa branch collegues are seeking Policy direction on that item.
Chair Watkins called for further questions or comments, hearing none he accepted and filed the report. 8. Acceptance of Donation Staff recommends that the Board of Library Trustees approve the acceptance of a
donation from Andrea and John Rohrer. Motion made by Secretary Coulter, seconded by Vice Chair Ray, and carried (5-0-0-0) to approve the acceptance of a donation from Andrea and John Rohrer. AYES: Watkins, Ray, Kumra, Glabman, Coulter NOES:
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ABSTENTIONS: ABSENCES: 9. Lecture Hall Update Vice Chair Ray will report on activities related to the Library Lecture Hall project.
Vice Chair Ray reported that the bids received were higher than anticipated. Jerry Kappel, Newport Beach Public Library Foundation (NBPLF) CEO, reported he
received word that the bids will be rejected by City Council and the next steps are yet to be determined. Tara Finnigan, Assistant City Manager clarified that the bids had not yet gone to City Council for final approval, but they would likely be rejected. Chair Watkins received and filed the report. 10. Balboa Branch Replacement Update Trustee Ray will report on activities related to the Balboa Branch Replacement project. Trustee Glabman reported a meeting took place in February in which past survey data
was presented. Among the topics discussed were the interior layouts for clearer sightlines and the ability to create more intimate spaces by moving things around, re-orienting the entrance away from Balboa Boulevard, flipping the positions of the library and fire station
so the fire station will have easier access and better egress, a potential playground and the exterior architecture. Vice Chair Ray and Trustee Glabman both felt the exterior should reflect the historical character of the community. They were all in agreement they would
like to see a timeline locked in. In reply to Chair Watkins’ inquiries, Vice Chair Ray stated it was an internal meeting only and a timeline has not yet been established. Chair Watkins received and filed the report. 11. Library Services Report on Library issues regarding services, patrons, and staff. Library Services Director Hartson referenced Handwritten Page 60 and reported that the
month of February was a short month, and they hosted an all-staff meeting for the first time in several years. The Library Administration team presented on various topics, Mr. Kappel spoke about the Library Lecture Hall and showed the Foundation’s presentation.
Many Foundation events are coming up. National Library week will be the last week in April, and the Library is in the final stages of booking the events for that week.
The Library Services Manager position has been filled, and Rebecca Lightfoot will move into that role. Her experience and knowledge will be a huge asset for this position. Chair Watkins received and filed the report. B. Monthly Reports
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12. Library Foundation Liaison Reports A. Library Foundation Board Report on the most recently attended meeting.
Jerry Kappel (NBPLF CEO) reported that the Foundation has a new Board member, Linda Beimfohr, who has a background in marketing. Revenues are still running 10% over last year. Omar El Akkad is Thursday night. The Foundation has reached out to student
immigrant groups for comp tickets, it is expected to be a great event with over 150 people expected. The Min Jin Lee event was sold out. Jill Lepore did not coordinate her academic and speaking calendars and will not be able to attend her scheduled event. The tickets for her event were close to being sold out. The Foundation is working to schedule a speaker from Berkeley as an alternate and hopes to have him finalized in the next couple of days. The Board has approved a Science Lecture by UCI Dean of Physical Sciences James Bullock on May 4, at 7 p.m. It will be a free lecture about the James Webb Space Telescope. There will be a very high-end projector at the lecture. If there is a good turnout the Board will consider running a science series next year. There will be a Summer Solstice event on June 14, from 5 p.m. to 7 p.m. The Trustees will be invited as they were last year and the event will be for the Library Leadership members, top donors, and all
new members, and the speaker will be Susan Straight. They will also be honoring Mike and Polly Smith who founded the Medicine in Our Backyard series.
Vice Chair Ray commented that there are several people interested in sponsoring a science lecture series.
Chair Watkins received and filed the report. B. Library Live Lectures Committee Report on the most recently attended meeting. Jerry Kappel (NBPLF CEO) stated the 2023-24 speakers will be announced in Bookmark during spring instead of the fall. Season tickets will be available for Library Live, at a discount. Chair Watkins received and filed the report. C. Witte Lectures Committee Report of the most recently attended meeting.
Chair Watkins reported that ticket sales for Cristina Mittermeier are at 147 tickets sold for March 31 and 159 for April 1; there will be a substitute speaker for Jill Lepore who is scheduled for April 28 and April 29.
Chair Watkins received and filed the report. 13. Friends of the Library Liaison Report Trustee update on the most recently attended Friends of the Library Board meeting.
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Secretary Coulter reported that the February Bookstore sales were at $14,871. Currently, membership fees collected were $84, for a total income of $14,955. There are presently 858 members; the annual members’ luncheon is scheduled for June 13 and will feature a
guest speaker. The next used book sale will take place on June 2 and June 3, 2023. Friday June 2 from 1 p.m. to 4 p.m. is for members only. Saturday June 3, from 9 a.m. to 2 p.m. will be open to the public and books will be $3 per bag; bags will be supplied.
Vice Chair Ray commented that every time she attends one of the Bookstore sales, she returns home with stacks of books.
Chair Watkins received and filed the report. 14. Literacy Services Liaison Report Trustee update of the most recently attended Literacy Services Advisory Board. Trustee Glabman reported that the Project Adult Literacy Advisory Board meeting was postponed and there was nothing new to report. The Fundraiser was also cancelled. Chair Watkins reported that on Saturday, March 11 he attended the California Library Literacy Network of Southern California’s annual Writer to Writer event, and he passed
around a booklet that had been presented to attendees, for the Trustees to review. The event centers around learners who read a book and then write letters to the author, indicating what their experience was from reading the book, how they were inspired by the
book, and what reading the book meant to them. Some of the stories are very touching. It’s amazing to see the advances the learners have made in a short amount of time.
There were 12 awards given out at the event, four of which went to Newport Beach Public Library Project Adult Literacy learners. VII. PUBLIC COMMENTS ON NON-AGENDA ITEMS None. VIII. BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION ACTION OR REPORT (NON-DISCUSSION ITEM) Chair Watkins announced the upcoming Library Services Director review on Monday, April 17 at 4 p.m. in Closed Session to review the annual performance of Library Services Director Melissa Hartson.
Staff will continue to keep the Board advised on patron comments concerning age-appropriateness and other concerns regarding the children’s collection.
The Project Adult Literacy Happy Hour event scheduled for March 25 has been cancelled.
Chair Watkins stated the next meeting will be at the Central Branch Monday April 17, at 5:00 p.m. IX. ADJOURNMENT – 5:58 p.m.
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NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTSMARCH 2023Comment #CommentResponseDate ReceivedSource of CommentStaff MemberStaff Member TitleDate Responded to Patron 103/04/2023EmailRebecca LightfootLibrary Services Manager03/06/2023203/04/2023EmailRebecca LightfootLibrary Services Manager03/06/2023Do you accept used music CDs as a donation? They are all in perfect condition. Yes. The Friends of the Library takes donations of CDs on behalf of the Library. I’ve copied the information regarding donations from their website and included it here. You can find more information about the Friends organization at:https://www.newportbeachlibrary.org/about/friends-of-the-library.BOOK DONATIONSPlease help by following these guidelines for donations:1. We prefer that donations be in small or medium size boxes.2. A maximum of 6 boxes may be dropped off at any one time. If you have a largerdonation, please call the Bookstore at 949-759-9667 and leave a message for Paulor Amy to set up an appointment. We have a dolly available and can supply boxesif needed.3. All books need to be in good, resellable condition. Books should be clean withno tears, foxing (spotting around/on edges), broken spines, missing pages, etc.4. Fiction & non-fiction should preferably be from the last 6-10 years except forclassics and history.5 We do take DVDs, CDs, DVD games, vinyl records, and jigsaw puzzles.6. We do not accept:•Encyclopedias unless they're 100 years old or older•Reader's Digest condensed books•Medical books, health books, law books, and travel books older than 8 years•VHS or cassette tapesIf you have questions, email us at nblibfriend@gmail.com. A donation receipt willbe provided if desired. Please let me know if you have any other questions! Thankyou.Does the library offer language classes, such as Spanish for adults? If no, any suggestions on where in this area? Thank you.The library does not offer language classes. We do subscribe to Rosetta Stone, which you can use for free with your library card. You can find more information about Rosetta Stone here on our website: https://www.newportbeachlibrary.org/ ebranch/databases. The City of Newport Beach offers language classes for adults. I’ve included the link to the most recent issue of the Newport Navigator: https://trendmag2.trendoffset.com/publication/?i=781940&pre=1. I hope that helps! Please let me know if you have any other questions. Thank you.12
NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTSMARCH 2023Comment #CommentResponseDate ReceivedSource of CommentStaff MemberStaff Member TitleDate Responded to Patron 303/05/2023EmailRebecca LightfootLibrary Services Manager03/06/2023403/05/2023EmailFrancine JacomeAdministrative Support Specialist03/06/2023503/09/2023EmailTerry SanchezPrograms Specialist03/10/2023Do you take book donations? I'm cleaning the house up and have a pile of books I don't need anymore.Yes. The Friends of the Library takes donations of books on behalf of the Library. I’ve copied the information regarding donations from their website and included it here. You can find more information about the Friends organization at: https://www.newportbeachlibrary.org/about/friends-of-the-library.BOOK DONATIONSPlease help by following these guidelines for donations:1. We prefer that donations be in small or medium size boxes.2. A maximum of 6 boxes may be dropped off at any one time. If you have a larger donation, please call the Bookstore at 949-759-9667 and leave a message for Paul or Amy to set up an appointment. We have a dolly available and can supply boxes if needed.3. All books need to be in good, resellable condition. Books should be clean with no tears, foxing (spotting around/on edges), broken spines, missing pages, etc.4. Fiction & non-fiction should preferably be from the last 6-10 years except for classics and history.5 We do take DVDs, CDs, DVD games, vinyl records, and jigsaw puzzles.6. We do not accept:•Encyclopedias unless they're 100 years old or older•Reader's Digest condensed books•Medical books, health books, law books, and travel books older than 8 years•VHS or cassette tapesIf you have questions, email us at nblibfriend@gmail.com. A donation receipt will be provided if desired. Please let me know if you have any other questions! Thank you.I represent a group of women physicians in Southern California who love to craft. We’re looking for a space for one of our first meetings that would have tables to learn a craft together for a few hours on a weekend day. Examples would be dot painting rocks or embroidery or crocheting. Do any of your spaces to fit this and would we be a good fit? How much are hourly rates? Is there a minimum? I don’t have a count quite yet but maybe between 10-15 people - give or take. Are food and drinks allowed? It’s ok if not. Looking at one for the first two Saturdays in May. Time is flexible but would need about 3-4 hours for the first one. I don’t have a library card in Newport Beach, but my colleague does. I appreciate your time.Thank you for your inquiry. The Charles Sword Meeting Room is a space available to Newport Beach Public Library cardholders, which is free to all residents of California. There is no fee for the use of the room. The space can accommodate a minimum of 6, and no more than 14, people (for a maximum of four hours) and must be reserved through the administration office, either in person or by phone, no more than 28 days in advance. For more details about the use of the room, you can visit our website at https://www.newportbeach library.org/services/study-meeting-rooms. I have also attached an information sheet with further details. Please don’t hesitate to contact us if you have any further questions.Thank you very much for putting together the 2.0 series. Such a great idea and valuable opportunity. Thank you for sending the PowerPoint presentation. This is extremely beneficial since I had difficulty reading the text on the screen (I was sitting towards the back of the class). By the way, I am enjoying many of the programs offered by the NBPL (workshops, Sunday Musicales and author events). All very high quality and done so well. See you next Tuesday! Best regards.Thank you for your email and kind words. I appreciate it and I am very happy to know that you are enjoying many of the programs NBPL offers. Yes, I agree, I noticed some of the text on the PowerPoint was a bit challenging to see from the back of the room. Glad we are able to provide it for you to access at home! Take care and see you next week.13
NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTSMARCH 2023Comment #CommentResponseDate ReceivedSource of CommentStaff MemberStaff Member TitleDate Responded to Patron 603/09/2023EmailAndy KachaturianCirc. & Tech. Processing Coordinator03/10/2023703/16/2023Comment CardRebecca LightfootLibrary Services Manager03/16/2023803/21/2023Comment CardAnnika HelmuthBranch & Youth Services Coordinator03/21/2023903/21/2023Comment CardRebecca LightfootLibrary Services Manager03/21/20231003/22/2023EmailTerry SanchezPrograms Specialist03/24/2023I like that the staff is extra friendly and helpful, and I like the Literacy program. I would appreciate a section entitled Prize Winners (Nobel, Pulitzer, Booker, Man Booker, etc.).Thank you for taking the time to fill out a comment card at the Central Library. We appreciate and value your feedback. I will pass along your kind words to our staff. As for the prize winning book section, it is an interesting idea. We will certainly consider it. In the meantime, we do have links to the Pulitzer Prize winners here on the Books & Media page of our website: https://www.newport beachlibrary.org/books-media. Please feel free to reach out with any other comments or suggestions. Thank you.Hope you’re doing well. Thank you very much for everything. I am very grateful for the PowerPoint slides and for the opportunity to attend the Storytellers 2.0 Writing Series. The series has strengthened my desire to keep writing and has improved my skills as a storyteller. It was also great to learn more about the publishing process and life as a writer. I had a wonderful time in the class. Thank you again and I hope you have a great week.Thanks for your email. I’m very happy to know that you benefitted from the Storytellers Writing Workshop and it has inspired you to keep writing! Take care and see you around the library.Please add a section for "new" books (CD) or a top 10 recommended - librarian's choice.Thank you for taking the time to share your feedback with us on your recent visit to the Central Library. We appreciate your suggestions and will consider them carefully. Please feel free to reach out with any other comments or suggestions.I sit and work during the week next to the stairwell that connects to the children's area downstairs. On a regular basis, both kids and adults wander up the stairs unaware that the stairs act like a megaphone and are LOUD. Many of us have to get up and "shhh" them. It's very bothersome. Any chance you guys could put up a sign? The "Emergency Exit" sign is ignored.Thank you for taking the time to fill out a comment card at the Central Library. We appreciate and value your feedback on Library services. As for the stairwell in the children’s area, we have found an area where signage will be posted as a reminder to keep the stairwell clear. If it happens again, please don’t hesitate to let Library staff know so that they can address the issue. Thank you.I have a card, but it seems to be inactive. I have tried to use it/enter it to borrow books, but I have not been successful. Help! Here’s my card number:...Many thanks.Unfortunately, it appears you are no longer in our system. You can apply in person for a free library card with a valid photo ID and proof of CA address. This can be done at any of our four locations. It is possible to apply for a temporary library card that will allow you place physical items on hold and make use of select database products. You would need to visit the library with a valid photo ID and proof of CA address within 30 days to keep your account in the system. Temporary library cards do not work with OverDrive/Libby and other downloadable services as these require a full library card. If there is anything else we can help you with, please let us know. Best regards.14
NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTSMARCH 2023Comment #CommentResponseDate ReceivedSource of CommentStaff MemberStaff Member TitleDate Responded to Patron 1103/23/2023Comment CardRebecca LightfootLibrary Services Manager03/23/20231203/24/2023EmailTerry SanchezPrograms Specialist03/28/20231303/27/2023EmailRebecca LightfootLibrary Services Manager03/27/20231403/31/2023EmailMelissa HartsonLibrary Services Director03/31/2023I recently saw a post on your Instagram account that there will be a couple open vacancies on the Art/Culture Commission soon. Can you please let me know how I can apply? Thank you so much.Here is a link to the City of Newport Beach’s website page for information regarding Boards, Commissions and Committees. There is an application link on this page. The deadline for filing applications is noon on Wednesday, May 10, 2023 or until vacancies are filled. Thank you for your inquiry.I like the librarian Elizabeth. Today she was amazing helping me. Ladies like her make the visit so pleasant. Thank you.Thank you for taking the time to share your thoughts regarding the outstanding service you experienced with Elizabeth. I appreciate your kind words and will make sure to tell her and her supervisor what a great job she is doing. Please don’t hesitate to contact me with any other comments or concerns.I am with Mazaam Interactive. Mazaam is an edtech company based in Montreal, Canada that produces and develops digital musical awakening solutions for young children. Our app has been awarded as the best app by Parents Magazine in 2020 and 2021. Our solution has been developed by both pre-school education researchers and classical music professionals. Mazaam is currently listed in several libraries in Quebec, Canada and we are now expanding our presence in the U.S. market. We are reaching out to you as we believe Mazaam can add value to your portfolio of children’s educational solutions. Can you direct me to the right person to talk to about the process on listing Mazaam to your library? I look forward to hearing from you! Thank you for thinking of us, but we are not looking to add any content to our website.Just wanted to thank you and the Library for another great Storytellers Workshop series. Chris is a great Storyteller himself and once again filled the three sessions with valuable information, both practical and insightful. We hope that you and he can offer Storytellers 3.0.Thank you for your email. I’m so glad to know that you enjoyed the Storytellers 2.0 writing workshop and found it to be valuable. We hope the class has inspired you to continue to be creative and to keep writing! Warm regards.15
NEWPORT BEACH PUBLIC LIBRARY
To: Board of Library Trustees
From: Melissa Hartson, Library Services Director
Re: Report of Library Activities – April 17, 2023 Meeting
________________________________________________ ____________ _____ _
MELISSA HARTSON, LIBRARY SERVICES DIRECTOR
Friends Meeting Room
The Friends Meeting Room remains a regularly used amenity by the Library, its support groups, other City
departments, and community organizations. The room has provided space for over 50 events in the first
three months of 2023. Many of the events require the use of the room’s projector, which is more than a
decade old. The projector is no longer reliable and does not always function as expected. With its aging
technology and unpredictability, the projector needs to be replaced rather than repaired. The Friends
Meeting Room will continue to function as a multi-purpose space even when Witte Hall is built. Having an
updated and dependable projector is a requirement to maximize the use of the room. The City’s
Information Technology Division obtained a vendor quote to perform the replacement work, and at the
April 11, 2023, regular City Council Meeting, City Council approved a budget amendment to appropriate
funds for the purchase of a new projector. Staff will work with the Information Technology Division to
have the work completed around the current events already scheduled in the Friends Meeting Room.
WHEELHOUSE LIST FOR LIBRARY TRUSTEES
•Library Live: Min Jin Lee
Thursday, April 20, 7 p.m.
Friends Meeting Room, Central Library
•Witte Lecture: Dacher Keltner, PhD
Friday, April 28, 7 p.m.
Saturday, April 29, 2 p.m.
Friends Meeting Room, Central Library
•Digital Saturday
Saturday, April 22, 10 a.m. – 3 p.m.
Central Library
•Mysteries of the Universe:
From the James Webb Space Telescope
Thursday, May 4, 7 p.m.
Friends Meeting Room, Central Library
•National Library Week
April 23 – 29
City Council Proclamation
Tuesday, April 25, 4 p.m.
City Council Chambers
•Board of Library Trustees Meeting
Monday, May 15, 5 p.m.
Central Library
•Medicine in Our Backyard:
Sohaib Z. Hashmi
Monday, April 24, 7 p.m.
Friends Meeting Room, Central Library
16
ANNIKA HELMUTH, BRANCH AND YOUTH SERVICES COORDINATOR
Branches
After school programs at the branches continue to gain a following. Think Green Crafts at Mariners, Hello,
Spring! Crafts at Balboa, and Drop-In Crafts at Corona del Mar were all a success. Weekly LEGO programs
have returned to Mariners with great interest and Corona del Mar hosted a science fair with an impressive
90 participants. After school program participation totaled 468 across all three locations.
Outreach at the branches included Mariners hosting a troop of Daisy Scouts for a tour of the Library as
well as Library staff’s presence at the Mariners Elementary School TK/Kindergarten orientation. The
TK/Kindergarten orientation event was the first of twelve Summer Reading Program school visits planned
in the coming months. These outreach visits are an important piece of our ongoing partnership with the
local elementary schools.
Mariners Library Assistant Andrew Page resigned, and recruitment for the vacancy is on-going. Also at
Mariners, Library Page Matt Wirta transferred from Central to fill a vacancy, and recruitment continues
for a fourth Library Page to complete the Mariners circulation department.
Public Works did a tremendous job in repairing and preventing minor leaks at both Balboa and Mariners
throughout the month, as heavy rain continued to soak the city.
Youth Services
With the rainy month, came large numbers of storytime patrons across all locations. An astounding 3,038
participants attended storytimes in March. Patrons were happy to have energetic and engaging programs
to attend while staying dry.
The Beanstack Spring Reading Challenge launched on March 1, challenging participants to read every day
for the months of March and April. Readers logged over 1,700 days of reading in March. The challenge
offers participants an opportunity to win a prize as well as a chance to get familiar with the reader tracking
platform again as we start to look towards Summer Reading.
Teen Services
At the March Young Adult Advisory Committee (YAAC) meeting, teens worked together to create carboard
buildings for an upcoming children’s program, Cardboard City Extravaganza. Their creativity and
commitment to service is an incredible benefit to the Library.
A Collegewise Admissions 101 college prep program for teens went well. The informative presentation
prompted lively conversation and the group all promised to be back next month for College List-building.
ANDREW KACHATURIAN, CIRCULATION AND TECHNICAL PROCESSING COORDINATOR
Staffing
Four new Library Pages will be starting in April at the Central, Mariners, and Balboa Libraries. Recruitments
are underway for two part-time Library Clerk positions and four more Library Page positions.
Facilities
Public Works has been assisting with various leaks from the recent storms and appear to have resolved
each issue. No materials were damaged thanks to the quick actions of staff, especially at the Balboa
17
Library. Staff at each location continues to monitor and report. Two trees at the Central Library were lost
due to recent storms and were quickly removed by City contractors.
REBECCA LIGHTFOOT, LIBRARY SERVICES MANAGER
Programming
In March, the Library hosted for the first time a Storytellers 2.0 Writing Workshop. This 3-part series
offered next level instruction to previous Storytellers Writing Workshop attendees who wanted to
continue to advance their writing skills. The class requirement was that you had to have completed the
original Storytellers Writing Workshop. Instructor Chris Epting dug deeper into writing techniques and
gave insight into the publishing world. We formulated the class after many inquiries from past participants
about continuing their writing journey. It was met with much enthusiasm, and we plan to offer it again
next season.
The Library also hosted Ryan Whyman, composer and pianist, for an outstanding Sunday Musicale. Ryan
performed a unique and superb program. All pieces performed (with the exception of one) were his
original compositions. One of his final pieces was actually made up on the spot! He incorporated piano,
keyboard, and for one piece, he played the accordion. The audience seemed to really enjoy his playful
personality and appreciate his musical prowess. There were 170 in attendance, and he received an
enthusiastic standing ovation.
Training
Many staff have completed the core vulnerable populations training modules through the online service
the Library subscribed to and have moved on to more complex trainings. Librarian I Laurie Sanders started
Library Supervision and Management training through Infopeople.
18
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
2022 2022 2022 2022 2022 2022 2023 2023 2023 2023 2023 2023
Tracked by #searches
A to Z Databases 1244 1237 1194 695 287 741 894 633 428 7353
Ancestry 399 804 390 190 161 171 307 530 430 3382
AskART 19 15 52 14 118 16 41 17 12 304
Brainfuse JobNow/VetNow 23 32 116 38 14 175 68 46 9 521
Britannica School Edition 110 1 336 272 343 378 350 540 341 2671
Gale Archives Unbound 2628 5694 4381 876 8325 5925 6726 7926 1314 43795
Gale Directory Library 7 3 8 6 21 7 4 11 10 77
Gale in Context: Biography 23 11 3 66 45 107 107 54 24 440
Gale in Context: Elementary 0 0 14 60 43 5 6 0 25 153
Gale in Context: Opposing View 3 12 22 22 345 22 24 9 135 594
Gale Literature Resource Center 71 17 33 3 30 8 59 27 23 271
Gale Virtual Reference Library 14 48 61 59 853 57 19 49 132 1292
HeritageQuest 763 396 254 181 7 144 77 56 193 2071
Legal Information Ref Center 44 30 62 31 19 16 34 25 12 273
National Geographic 72 10 17 10 48 19 20 28 28 252
National Geographic Kids 44 40 11 17 51 32 27 21 68 311
NewsBank 1155 1027 1032 1420 1051 913 1095 1086 1198 9977
NoveList Plus 36 47 40 73 48 28 44 21 120 457
NoveList K-8 Plus 44 31 28 45 73 7 37 4 108 377
ProQuest 2152 3766 4596 2479 2462 2366 5094 4804 5512 33231
Proquest eLibrary 9 0 45 6 3 3 7 6 13 92
Reference Solutions Business 903 333 240 371 265 376 614 381 1218 4701
Reference Solutions Residential 27 35 31 45 29 16 16 25 30 254
SIRS Discoverer 55 125 188 162 335 235 357 11 170 1638
SIRS Issues Researcher 639 1006 1691 814 1519 1541 1577 759 665 10211
World Book Online 26 1 16 32 69 70 106 768 82 1170
Tracked by #page views
Artist Works 7 6 6 1 1 6 4 4 4 39
Consumer Reports 2515 2033 1710 2080 2507 2313 2554 2073 2338 20123
CultureGrams 32 65 8 323 307 37 111 96 197 1176
Morningstar 255 5349 4381 4098 4108 1746 4376 4054 5799 34166
RealQuest 124 59 45 118 30 15 9 6 8 414
Tumblebooks 19 16 52 14 41 43 107 34 22 348
Value Line 17052 15831 17229 19407 21663 17207 18433 14906 **141728
Tracked by courses
LinkedIn Learning *****51 102 83 183 419
Udemy 1600 1550 1224 2013 3073 2669 2772 1953 933 17787
Tracked by Hours Used
ABC Mouse 15.33 17.25 14.18 22.27 4.75 2.7 22.58 16.51 53.87 169.44
Rosetta Stone 31.76 35.41 45.11 43.55 56.42 48.2 111.28 97.57 73.31 542.61
Notes:
*LinkedIn Learning began in December, 2022.
**Value Line data unavailable. Will add when received.
Database FY Comparisons YTD
22/23
Proquest Articles Retrieved 2022-2023
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun AVG.
Business Databases 831 2438 1125 3379 980 948 1577 1232 2157 1630
Newspapers--Current 925 926 1022 1109 907 967 1539 2009 1079 1165
Newspapers--Historical 3937 3036 3076 3560 2743 1931 2822 3137 4721 3218
Magazines 15 15 32 22 19 40 38 55 56 32
19
NBPL Website Usage 2022-23
Metric Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total
Total Users 35112 38912 38539 39570 31210 35495 42030 35623 40097 37399 336588
New Users 30367 34389 34385 35105 27267 31447 37792 31573 35605 33103 297930
Sessions 67043 71011 68950 69570 57772 61370 75490 64159 72330 67522 607695
Pageviews 235396 246933 231365 230585 200686 199477 244887 215626 237808 226974 2042763
Sessions Per User 2 2 2 2 2 2 2 2 2 2 --
Pages Per Session 4 3 3 3 3 3 3 3 3 3 --
Avg. Session Dur. (min)3 3 3 3 3 3 3 3 3 3 --
Bounce Rate (%)52 55 56 55 52 56 55 54 55 55 --
Today's Business Solutions Wireless (TBS): Total Data Transferred (GB) 2022-23
Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total
Balboa 160 310 169 161 105 155 158 129 173 169 1519
CdM 154 186 165 134 160 115 89 141 178 147 1322
Mariners 1050 1230 1100 914 884 1130 1210 1150 1500 1130 10168
Central 8250 10240 10150 8990 7590 7510 8460 9180 9750 8902 80120
Total 9614 11966 11584 10198 8739 8910 9917 10600 11601 10348 93129
Today's Business Solutions Wireless (TBS): Total Unique Patrons 2022-23
Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total
Balboa 425 396 349 328 272 329 313 284 310 334 3006
CdM 288 305 307 324 286 338 277 330 415 319 2870
Mariners 1028 1184 1337 1279 1178 1193 1178 1169 1418 1218 10964
Central 6605 7207 8221 7690 6991 7173 7424 7927 9163 7600 68401
Total 8346 9092 10214 9621 8727 9033 9192 9710 11306 9471 85241
Today's Business Solutions Wireless (TBS): Average Number of Patrons Per Day 2022-23
Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total
Balboa 33 36 36 34 31 33 33 34 34 34 304
CdM 18 19 21 22 18 19 19 25 27 21 188
Mariners 80 89 113 107 95 98 99 110 124 102 915
Central 449 517 597 553 482 478 502 610 646 537 4834
Total 580 661 767 716 626 628 653 779 831 693 6241
Today's Business Solutions Wireless (TBS): Average Usage Per Patron (MB) 2022-23
Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total
Balboa 385 801 497 501 394 482 516 467 571 513 4615
CdM 548 625 550 424 574 347 329 437 440 475 4272
Mariners 1040 1070 863 732 769 991 1050 1010 1080 956 8603
Central 1280 1460 1260 1200 1110 1070 1170 1190 1090 1203 10830
Total 3253 3956 3169 2856 2846 2891 3065 3103 3181 3147 28320
20
MAR 23 YTD 22/23 YTD 21/22
BALBOA 2,438 23,298 21,902
CdM 3,572 27,888 25,855
MARINERS 21,951 185,491 195,214
CENTRAL 58,263 503,842 520,326
eBooks 7,503 64,769 67,509
eMagazines 2,016 18,351 18,899
eAudiobooks 6,268 53,795 52,507
Streaming Films 806 6,526 6,554
TOTAL 102,817 883,960 908,766
APR 22 93,571
MAY 22 93,733
JUN 22 99,081
JUL 22 104,603
AUG 22 105,684
SEP 22 100,025
OCT 22 100,128
NOV 22 93,338
DEC 22 90,480
JAN 23 97,351
FEB 23 89,534
MAR 23 102,817
TOTAL 1,170,345
12 Month Comparison
NEWPORT BEACH PUBLIC LIBRARY - MARCH 2023
CIRCULATION
BALBOA
CdM
MARINERS
CENTRAL
eBooks
eMagazines
eAudiobooks
Streaming Films
85,000
90,000
95,000
100,000
105,000
110,000
APR 22 MAY 22 JUN 22 JUL 22 AUG 22 SEP 22 OCT 22 NOV 22 DEC 22 JAN 23 FEB 23 MAR 23
1582914 1598265
1610818
1529391
1464640
1424594
1376041
1084526 1043629
1195151
1000000
1125000
1250000
1375000
1500000
1625000
1750000
FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22
CIRCULATION
21
MAR 23 YTD 22/23 YTD 21/22
BALBOA 322 2,924 2,883
CdM 746 5,838 3,989
MARINERS 2,110 16,334 15,569
CENTRAL 7,330 54,903 57,050
TOTAL 10,508 79,999 79,491
12 Month Comparison
APR 22 8,063
MAY 22 8,121
JUN 22 10,283
JUL 22 10,195
AUG 22 9,517
SEP 22 8,793
OCT 22 8,944
NOV 22 7,898
DEC 22 7,081
JAN 23 8,577
FEB 23 8,486
MAR 23 10,508
TOTAL 106,466
NEWPORT BEACH PUBLIC LIBRARY - MARCH 2023
REFERENCE
BALBOA
CdM
MARINERS
CENTRAL
7,000
7,500
8,000
8,500
9,000
9,500
10,000
10,500
11,000
APR 22 MAY 22 JUN 22 JUL 22 AUG 22 SEP 22 OCT 22 NOV 22 DEC 22 JAN 23 FEB 23 MAR 23
184260 190391
168496
162510
157149
156521 163392
131445
78088
105958
70000
90000
110000
130000
150000
170000
190000
FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22
REFERENCE
22
MAR 23 YTD 22/23 YTD 21/22
BALBOA 2,414 19,029 17,213
CdM 3,042 22,040 23,215
MARINERS 14,232 105,454 91,719
CENTRAL 39,710 310,367 255,529
TOTAL 59,398 456,890 387,676
12 Month Comparison
APR 22 41,309
MAY 22 36,206
JUN 22 46,987
JUL 22 48,481
AUG 22 50,715
SEP 22 55,489
OCT 22 52,173
NOV 22 44,903
DEC 22 44,746
JAN 23 50,627
FEB 23 50,358
MAR 23 59,398
TOTAL 581,392
NEWPORT BEACH PUBLIC LIBRARY - MARCH 2023
PATRONS SERVED
BALBOA
CdM
MARINERS
CENTRAL
35,000
37,500
40,000
42,500
45,000
47,500
50,000
52,500
55,000
57,500
60,000
APR 22 MAY 22 JUN 22 JUL 22 AUG 22 SEP 22 OCT 22 NOV 22 DEC 22 JAN 23 FEB 23 MAR 23
1074933 1399841
1256238 1209719
1102106 1158344
935953
636072
145463
512178
100000
300000
500000
700000
900000
1100000
1300000
1500000
FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22
PATRONS SERVED IN LIBRARY
23
MAR 23 YTD 22/23 YTD 21/22
BALBOA 244 1,385 663
CdM 737 6,038 2,130
MARINERS 819 7,260 3,925
CENTRAL 4,222 41,826 34,390
TOTAL 6,022 56,509 41,108
12 Month Comparison
APR 22 5,684
MAY 22 8,492
JUN 22 7,034
JUL 22 8,910
AUG 22 5,351
SEP 22 7,860
OCT 22 8,647
NOV 22 5,232
DEC 22 4,915
JAN 23 4,244
FEB 23 5,328
MAR 23 6,022
TOTAL 77,719
PROGRAM ATTENDANCE
NEWPORT BEACH PUBLIC LIBRARY - MARCH 2023
BALBOA
CdM
MARINERS
CENTRAL
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
9,000
10,000
APR 22 MAY 22 JUN 22 JUL 22 AUG 22 SEP 22 OCT 22 NOV 22 DEC 22 JAN 23 FEB 23 MAR 23
51894
49977
64473 67646
69922
70430
68241
68078
52678
64397
40000
50000
60000
70000
80000
FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22
PROGRAM ATTENDANCE
24
LIBRARY EXPENDITURES FY 2022-23
(April 3, 2023)
ACCOUNT DESCRIPTION
ORIGINAL
APPROP
REVISED
BUDGET
YTD
EXPENDED
MONTHLY
EXPENDED
AVAILABLE
BUDGET
I SALARY & BENEFITS
SALARY FULL-TIME REGULAR 2,899,704 2,987,083 1,941,818 221,848 1,045,265
SALARY PART-TIME 1,085,842 1,140,333 595,178 63,512 545,156
BENEFITS 2,099,015 2,256,021 1,569,936 86,309 686,086
SALARY & BENEFITS TOTAL 6,084,561 6,383,438 4,106,932 371,670 2,276,506
II MAINT & OPERATION
PROFESSIONAL SERVICE*208,507 208,507 138,975 22,192 69,532
UTILITIES 309,753 309,753 272,826 21,855 36,927
PROGRAMMING 5,500 7,500 1,980 22 5,520
SUPPLIES**81,970 82,548 54,981 9,025 27,567
LIBRARY MATERIALS 669,740 694,973 523,578 28,752 171,395
FACILITIES MAINTENANCE 187,886 191,550 134,663 7,579 56,887
TRAINING AND TRAVEL 10,681 10,681 3,079 143 7,602
GENERAL OPERATING EXPENSES***24,202 25,202 18,830 1,972 6,372
PERIPHERALS & SOFTWARE 5,000 5,000 0 0 5,000
INTERNAL SERVICE FUNDS 1,588,120 1,588,120 1,191,090 132,343 397,030
OFFICE EQUIPMENT 2,000 2,000 0 0 2,000
MAINT & OPERATION TOTAL 3,093,359 3,125,834 2,340,001 223,882 785,832
LIBRARY BUDGET TOTAL 9,177,920 9,509,271 6,446,933 595,552 3,062,338
*PROFESSIONAL SERVICES - INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE
**INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES
***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE
25
FY 2023-24
As of April 3, 2023
Date Funded Amount Purpose
Amt Expended
YTD NotesJan 2023 Wish List
$175,000 New Materials $ - Spending to begin fourth quarter
$25,000 Programming $ - Spending to begin fourth quarter
Total $200,000 $0
Date Funded Amount Purpose
Amt Expended
YTD Notes
Mar 2023 $5,000 Balboa DVDs & Blu-rays $ -Spending to begin fourth quarter
Total $5,000 $0
FRIENDS
FOUNDATION
26
Previous
Agenda Date AGENDA ITEM Scheduled
Agenda Date
Ongoing Ongoing
Ongoing Ongoing
Ongoing Ongoing
Nov 15, 2021 Apr 17, 2023
Apr 18, 2022 Apr 17, 2023
May 16, 2022 May 15, 2023
May 16, 2022 May 15, 2023
May 16, 2022 May 15, 2023
Jun 20, 2022 Jun 19, 2023
Jun 20, 2022 Jun 19, 2023
Jul 18, 2022 Jul 17, 2023
Jul 18, 2022 Jul 17, 2023
Aug 15, 2022 Aug 21, 2023
Aug 15, 2022 Aug 21, 2023
Sep 19, 2022 Sep 18, 2023
Oct 17, 2022 Oct 16, 2023
Oct 17, 2022 Oct 16, 2023
Dec 19, 2022 Dec 18, 2023
Jan 17, 2023 Jan 16, 2024
Feb 21, 2023 Feb 20, 2024
Feb 21, 2023 Feb 20, 2024
Mar 20, 2023 Mar 18, 2024
LAST
REVIEWED POLICY REVIEW
Apr 19, 2021 NBPL 13 Study Room Policy Apr 17, 2023
Jun 21, 2021 NBPL 4 Children in the Library Policy Jun 19, 2023
Aug 23, 2021 NBPL 14 Friends Meeting Room Aug 21, 2023
Nov 15, 2021 NBPL 15 Library Lecture Hall Nov 21, 2023
Dec 20, 2021 NBPL 10 Laptop/Use Borrowing Policy Dec 18, 2023
Feb 22, 2022 NBPL 3 Library Gift and Donor Policy Feb 20, 2024
Jul 18, 2022 CC I-1 Library Services Policy (Council Policy I -1) Jul 15, 2024
Aug 15, 2022 NBPL 2 Collection Development Policy Aug 19, 2024
Sep 19, 2022 NBPL 9 Expressive Use Areas Sep 16, 2024
Nov 21, 2022 NBPL 6 Media Lab Use Policy Nov 18, 2024
Nov 21, 2022 NBPL 7 Sound Lab Use Policy Nov 18, 2024
Jan 17, 2023 NBPL 12 Circulation Policy Jan 21, 2025
Jan 17, 2023 NBPL 5 Newport Beach Public Library Internet Use Policy Jan 21, 2025
Jan 17, 2023 NBPL 11 Rules for Acceptable Use of Wireless Internet Connections Jan 21, 2025
Feb 21, 2022 NBPL 8 Display and Distribution of Materials Policy Feb 18, 2025
Mar 20, 2023 NBPL 1 Library Use Policy Mar 17, 2025
BOARD OF LIBRARY TRUSTEES MONITORING LIST
Lecture Hall Update
Balboa Branch Replacement Update
Arts & Cultural Update
Newport Beach Public Library eBranch, Database and Downloadable Services Review
Adult and Reference Services Update
Performance Review of Library Services Director (Closed Session)
Election of Board of Library Trustees Officers/Trustee Liaisons
Financial Report Comparison of Beginning Budget to End of the Year Amended Budget (Every June)
Branch Update - Mariners
Branch Update - Balboa
Library Material Selection
Marketing Update & Social Networking Update
Literacy Program Update
Information Technology Update
Proposed Library Closures for Winter Holidays
Media Lab Update
Youth Services Update
Policy Review (See List Below)
Review Holidays / Meeting Schedule
Annual Budget - Preliminary Review
Annual Budget - Approval
Branch Update - CDM
27
RECOMMENDATION:
Staff requests that the Board of Library Trustees review and approve proposed changes to Library Policy
NBPL 13, Study Room/Charles Sword Meeting Room Policy.
DISCUSSION:
Newport Beach Public Library offers flexible meeting space at Central Library in the form of our three
study rooms and the Charles Sword Meeting Room.
The Library’s three study rooms at Central Library are a high demand resource. Policy is in place to
establish guidelines for the public’s use of the rooms and to assure equitable access.
Staff recommends minor grammatical changes to the Study Room policy in the form of capitalizing
“Library”.
The Charles Sword Room was originally intended as a quiet reading room. In 2017, the Newport Beach
Public Library made the Charles Sword Room available to the public for small group meetings (6 to 14
participants). The Sword Room can be reserved through the Library Administration office during business
hours. Staff recommends some grammatical changes in the form of capitalizing “Library” and removing
some redundant verbiage. Staff also recommends increasing the maximum capacity of the room from 14
to 20 patrons. Depending on the table configuration the room can easily accommodate a larger group.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item).
ATTACHMENT A: Study Room/Charles Sword Meeting Room Policy (NBPL 13) - original
ATTACHMENT B: Study Room/Charles Sword Meeting Room Policy (NBPL 13) - red-lined
ATTACHMENT C: Study Room/Charles Sword Meeting Room Policy (NBPL 13) - final
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Melissa Hartson, Library Services Director
949-717-3810, mhartson@newportbeachca.gov
PREPARED BY: Rebecca Lightfoot, Library Services Manager
TITLE: Study Room/Charles Sword Meeting Room Policy (NBPL 13)
28
1
NBPL 13
Study Rooms/Charles Sword Meeting Room Policy
Study Rooms
There are three (3) study rooms available at the Central Library for individuals or patrons of 2-5
people, depending on the size and requirements of each specific room.
The library schedules these rooms daily on a first come, first serve basis. Patrons must request use
of a study room in person at the Reference Desk on the second floor of the Central Library. The
library will not accept telephone or e-mail requests to use the study rooms. Patrons may only
schedule one study room session at a time and must wait until their current session is over before
scheduling a new session. Reservations for Study Rooms will be honored for 10 minutes past the
requested time. Failure to arrive within 10 minutes of the requested time will result in a forfeiture
of the reserved room.
Study rooms are available for use Monday through Sunday for up to two (2) hours during the
library's hours of operation. Patrons can extend the length of their session if no other patrons are
waiting to use a room. A patron, or a patron acting as the representative of a group of patrons,
must check in at the reference desk before their scheduled session.
A patron, or at least one member of a group, requesting a study room must have a valid Newport
Beach Public Library card. Rooms are checked out to a library cardholder in the library’s circulation
system.
The library will consider any study room left unattended for more than 10 minutes to be available
for use by others. The library is not responsible for items left unattended. The library will consider
items left unattended to be lost and will place them in the library's Lost and Found located on the
first floor at the circulation desk.
Users of the study rooms are responsible for leaving the rooms in a neat and orderly condition.
Failure to do so may result in the denial of future requests to use a study room. Users may not
move tables and chairs into or remove them from a study room. Users cannot tape or tack materials
to study room walls or windows.
Charles Sword Meeting Room
The Charles Sword Meeting Room at the Central Library is reserved for larger groups. Use of the
room requires a minimum of six (6) people and a maximum of 14 people.
The Charles Sword Meeting Room is available for use Monday through Sunday for up to four (4)
hours during the library's hours of operation.
Room reservations can be made Monday through Friday between 9AM - 5PM through the Library
Administration office in person, or by telephone at (949) 717-3801. The room may be reserved a
maximum of four (4) weeks in advance.
Patrons must have an NBPL card on file before reserving the Sword Meeting Room. Student ID is
acceptable for school age applicants under age 18. The room may be reserved for a maximum of
four (4) hours per group. The members of the group scheduling use of the study room must be
present during the period of usage.
ATTACHMENT A
29
2
A representative of the group must check in at the reference desk before their scheduled
reservation.
The Reference staff will open the Sword Room only for patrons who reserved the room through the
Administration office. The room reservation will be released if the patron does not arrive within 10
minutes of their reservation time.
The library is not responsible for items left unattended. The library will consider items left
unattended to be lost and will place them in the library's Lost and Found located on the first floor at
the circulation desk.
No commercial activity is permitted in the room. The room is located in a quiet area of the library,
so users must keep the door closed during meetings.
Users of the Charles Sword Meeting Room are responsible for leaving the room in a neat and
orderly condition. Failure to do so may result in the denial of future requests to use the Charles
Sword Meeting Room. Users may not move tables and chairs into or remove them from the Charles
Sword Meeting Room. Users cannot tape or tack materials to the room walls or windows.
Adopted by the Board of Library Trustees on April 1, 2013
Amended and approved by the Board of Library Trustees on September 17, 2018
Amended and approved by the Board of Library Trustees on April 23, 2019
Amended and approved by the Board of Library Trustees on April 19, 2021
Formerly I-22
This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as
circumstances may require or (ii) every two years from the date of adoption, last amendment, or last
review. Adopted, last amended, or last reviewed on April 19, 2021.
30
1
NBPL 13
Study Rooms/Charles Sword Meeting Room Policy
Study Rooms
There are three (3) study rooms available at the Central Library for individuals or patrons of 2-5
people, depending on the size and requirements of each specific room.
The libraryLibrary schedules these rooms daily on a first come, first serve basis. Patrons must
request use of a study room in person at the Reference Desk on the second floor of the Central
Library. The libraryLibrary will not accept telephone or e-mail requests to use the study rooms.
Patrons may only schedule one study room session at a time and must wait until their current
session is over before scheduling a new session. Reservations for Study Rooms will be honored for
10 minutes past the requested time. Failure to arrive within 10 minutes of the requested time will
result in a forfeiture of the reserved room.
Study rooms are available for use Monday through Sunday for up to two (2) hours during the
libraryLibrary's hours of operation. Patrons can extend the length of their session if no other
patrons are waiting to use a room. A patron, or a patron acting as the representative of a group of
patrons, must check in at the rReference Ddesk before their scheduled session.
A patron, or at least one member of a group, requesting a study room must have a valid Newport
Beach Public Library card. Rooms are checked out to a library Library cardholder in the
libraryLibrary’s circulation system.
The libraryLibrary will consider any study room left unattended for more than 10 minutes to be
available for use by others. The libraryLibrary is not responsible for items left unattended. The
libraryLibrary will consider items left unattended to be lost and will place them in the
libraryLibrary's Lost and Found located on the first floor at the circulation Circulation deskDesk.
Users of the study rooms are responsible for leaving the rooms in a neat and orderly condition.
Failure to do so may result in the denial of future requests to use a study room. Users may not
move tables and chairs into or remove them from a study room. Users cannot tape or tack materials
to study room walls or windows.
Charles Sword Meeting Room
The Charles Sword Meeting Room at the Central Library is reserved for larger groups. Use of the
room requires a minimum of six (6) people and a maximum of 14 20 people.
The Charles Sword Meeting Room is available for use Monday through Sunday for up toa maximum
of four (4) hours per group during the libraryLibrary's hours of operation.
Room reservations can be made Monday through Friday Thursday between 9AM - 5PM and Friday
between 9AM – 4PM, through the Library Administration office in person, or by telephone at (949)
717-3801. The room may be reserved a maximum ofno more than four (4) weeks in advance.
Patrons must have an NBPL card on file before reserving the Charles Sword Meeting Room. Student
ID is acceptable for school age applicants under age 18. The room may be reserved for a maximum
of four (4) hours per group.
ATTACHMENT B
31
2
The members of the group scheduling use of the study roomCharles Sword Meeting Room must be
present during the period of usage.
A representative of the group must check in at the reference Reference desk Desk before their
scheduled reservation.
The Reference staff will open the Charles Sword Meeting Room only for patrons who reserved the
room through the Administration office. The room reservation will be released if the patron does
not arrive within 10 minutes of their reservation time.
The library Library is not responsible for items left unattended. The library Library will consider
items left unattended to be lost and will place them in the library's Library's Lost and Found located
on the first floor at the circulation Circulation deskDesk.
No commercial activity is permitted in the room.
The room is located in a quiet area of the libraryLibrary, so users must keep the door closed during
meetings.
Users of the Charles Sword Meeting Room are responsible for leaving the room in a neat and
orderly condition. Failure to do so may result in the denial of future requests to use the Charles
Sword Meeting Room. Tables and chairs may be rearranged during room use however all furniture
must be returned to its original configuration before vacating the room, which includes wooden
chairs stacked on the storage cart. Users may not move tables and chairs into or remove them from
the Charles Sword Meeting Room. Users cannot tape or tack materials to the room walls or
windows.
Adopted by the Board of Library Trustees on April 1, 2013
Amended and approved by the Board of Library Trustees on September 17, 2018
Amended and approved by the Board of Library Trustees on April 23, 2019
Amended and approved by the Board of Library Trustees on April 19, 2021
Amended and approved by the Board of Library Trustees on April 17, 2023
Formerly I-22
This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as
circumstances may require or (ii) every two years from the date of adoption, last amendment, or last
review. Adopted, last amended, or last reviewed on April 19, 2021April 17, 2023.
32
1
NBPL 13
Study Rooms/Charles Sword Meeting Room Policy
Study Rooms
There are three (3) study rooms available at the Central Library for individuals or patrons of 2-5
people, depending on the size and requirements of each specific room.
The Library schedules these rooms daily on a first come, first serve basis. Patrons must request use
of a study room in person at the Reference Desk on the second floor of the Central Library. The
Library will not accept telephone or e-mail requests to use the study rooms. Patrons may only
schedule one study room session at a time and must wait until their current session is over before
scheduling a new session. Reservations for Study Rooms will be honored for 10 minutes past the
requested time. Failure to arrive within 10 minutes of the requested time will result in a forfeiture
of the reserved room.
Study rooms are available for use Monday through Sunday for up to two (2) hours during the
Library's hours of operation. Patrons can extend the length of their session if no other patrons are
waiting to use a room. A patron, or a patron acting as the representative of a group of patrons,
must check in at the Reference Desk before their scheduled session.
A patron, or at least one member of a group, requesting a study room must have a valid Newport
Beach Public Library card. Rooms are checked out to a Library cardholder in the Library’s circulation
system.
The Library will consider any study room left unattended for more than 10 minutes to be available
for use by others. The Library is not responsible for items left unattended. The Library will consider
items left unattended to be lost and will place them in the Library's Lost and Found located on the
first floor at the Circulation Desk.
Users of the study rooms are responsible for leaving the rooms in a neat and orderly condition.
Failure to do so may result in the denial of future requests to use a study room. Users may not
move tables and chairs into or remove them from a study room. Users cannot tape or tack materials
to study room walls or windows.
Charles Sword Meeting Room
The Charles Sword Meeting Room at the Central Library is reserved for larger groups. Use of the
room requires a minimum of six (6) people and a maximum of 20 people.
The Charles Sword Meeting Room is available for use Monday through Sunday for a maximum of
four (4) hours per group during the Library's hours of operation.
Room reservations can be made Monday through Thursday between 9AM - 5PM and Friday
between 9AM – 4PM, through the Library Administration office in person, or by telephone at (949)
717-3801. The room may be reserved no more than four (4) weeks in advance.
Patrons must have an NBPL card on file before reserving the Charles Sword Meeting Room. Student
ID is acceptable for school age applicants under age 18.
The members of the group scheduling use of the Charles Sword Meeting Room must be present
during the period of usage.
ATTACHMENT C
33
2
A representative of the group must check in at the Reference Desk before their scheduled
reservation.
The Reference staff will open the Charles Sword Meeting Room only for patrons who reserved the
room through the Administration office. The room reservation will be released if the patron does
not arrive within 10 minutes of their reservation time.
The Library is not responsible for items left unattended. The Library will consider items left
unattended to be lost and will place them in the Library's Lost and Found located on the first floor
at the Circulation Desk.
No commercial activity is permitted in the room.
The room is located in a quiet area of the Library, so users must keep the door closed during
meetings.
Users of the Charles Sword Meeting Room are responsible for leaving the room in a neat and
orderly condition. Failure to do so may result in the denial of future requests to use the Charles
Sword Meeting Room. Tables and chairs may be rearranged during room use however all furniture
must be returned to its original configuration before vacating the room, which includes wooden
chairs stacked on the storage cart. Users cannot tape or tack materials to the room walls or
windows.
Adopted by the Board of Library Trustees on April 1, 2013
Amended and approved by the Board of Library Trustees on September 17, 2018
Amended and approved by the Board of Library Trustees on April 23, 2019
Amended and approved by the Board of Library Trustees on April 19, 2021
Amended and approved by the Board of Library Trustees on April 17, 2023
Formerly I-22
This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as
circumstances may require or (ii) every two years from the date of adoption, last amendment, or last
review. Adopted, last amended, or last reviewed on April 17, 2023.
34
ABSTRACT:
The goal of the Newport Beach Public Library is to provide a balanced, well-rounded collection on a wide variety
of topics of interest to our community, regardless of the medium. To achieve this goal, staff use an assortment
of different professional review journals, the American Library Association’s Library Bill of Rights, and the
Newport Beach Public Library’s Collection Development Policy (NBPL 2) to help guide purchasing decisions.
DISCUSSION:
Patrons drive the Library’s selection process. Selectors look at circulation statistics to determine which subject
matters are the most popular in order to ensure the Library is up to date on the highest demand titles while still
maintaining items in various subject matters, ensuring a broad collection with something for everyone. Patrons
make recommendations for purchase through the website and in person, and the selectors evaluate and add
these items on a weekly basis. Selectors also rely upon professional reviews, publicity and advertising, current
events, curriculum needs, and literary prizes to assist in selecting items for the collection.
In accordance with the Library’s Collection Development Policy, patrons have the right to request an evaluation
of Library resources by completing Attachment I of the Collection Development Policy. Library staff will evaluate
the material in question, and a recommendation will be forwarded to the Library Services Director, who shall
respond in writing to the patron. Any unresolved concerns shall be referred to the Board of Library Trustees for
final decision.
Collection HQ: The Library implemented Collection HQ in March 2019. Collection HQ is a powerful tool that
provides rich data to help libraries better allocate funds. Collection HQ also makes suggestions for purchase
based on lending patterns and comparing the collection to similarly sized libraries. Collection HQ allows selectors
to see which areas of the collection are “understocked”, meaning selectors should concentrate on buying more
items for those collections.
Collection HQ recommends that less than 10% of a library’s collection be in “collection check”, meaning it has
not circulated in more than four years. Newport Beach is well below that 10% mark. As of March 2023, the
Library has 6.92% in collection check, down from 7.21% in December 2022.
“Dead” items are items that have not circulated in over a year. We have brought several new selectors onboard
over the last two years and as they become more familiar with their respective collections and begin to weed,
we anticipate these numbers to come back down.
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Melissa Hartson, Library Services Director
949-717-3810, mhartson@newportbeachca.gov
PREPARED BY: Rebecca Lightfoot, Adult Services Coordinator
TITLE: Library Materials Selection
35
“Dead on Arrival” refers to the number of times an item circulates the first year after it is added to the collection.
It is considered “dead on arrival” if it has circulated only once or not at all. The Newport Beach Public Library has
less than 10% of “dead on arrival” items, 8.8% as of September 2022, compared to 9.7% the previous year.
Selectors are diligently working to ensure that items are relevant to our community and are being used and
enjoyed.
“Grubby” items have circulated more than 40 times. Collection HQ recommends replacing these heavily used
items with newer and more current items. Selectors have been working on removing these grubby items, which
are usually in a state of disrepair. The percentage remains largely unchanged from March 2022, around 30%. We
expect this number to also go down as the selectors get more familiar with their collections.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the
Board of Library Trustees considers the item).
36