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HomeMy WebLinkAboutC-2529(B) - Preparation of Traffic Analysis for the Cannery Village & McFadden Square Specific Area Plan and Surrounding AreasTO: FINANCE DIRECTOR Planning Dept. FROM: CITY CLERK DATE:. September 9, 1985 CITY OF NEWPORT BEACH SUBJECT: Contract No. C -2529B OFFICE OF THE CITY CLERK (714) 640 -2251 Description of Contract Agreement for Professional Services (Preparation of a Traffic Analysis for the Cannery Village/ McFadden Square Specific Area Plan and Surrounding Areas Effective date of Contract August 15, 1985 Authorized by Minute Action, approved on August 12, 1985 Contract with Austin -Foust Associates, Inc. Address 1450 North Tustin Avenue, Suite 108 Santa Ana, CA 92701 Amount of Contract (See Agreement) ZZ" L Wanda E. Andersen City Clerk M W. "1R attach. City Hall • 3300 Newport Boulevard, Newport Beach, California 92663 I City Council Meeting August 12, 1985 Agenda Item No. F -3(a) CITY OF NEWPORT BEACH TO: City Council FROM: Planning Department BY THE CIT`r COUNCIL CITY OF NEWPORT BEACH SUBJECT: Consultant Selection for the Preparation of the Environmental Impact Report and Traffic Analysis for the Cannery Village/ McFadden Square Specific Area Plan Suggested Action AUG 121985 APPROVED Authorize the Mayor and the City Clerk to execute agreements with the C two consultants for the preparation of an Environmental. Impact Report and a separate Traffic Analysis for the Cannery Village /McFadden Square Specific Area Plan. Background The City Council, at its meeting of August 27, 1984, authorized the Mayor and the City Clerk to execute an agreement with The Arroyo Group for the preparation of the Cannery Village /McFadden Square Specific Area Plan. It is now anticipated that the Draft Specific Area Plan will be available for review by the Citizens Ad Hoc Cannery Vil- lage /McFadden Square Specific Area Plan Committee in late August, with public hearings to be held by the Planning Commission in October. Traffic, circulation, and parking have been identified as significant issues needing to be resolved in the Specific Area Plan. In order to adequately assess existing conditions and potential impacts from implementation of the Draft Specific Area Plan, staff requested a budget amendment to provide funds for a comprehensive traffic analysis of the study area, including recommendations and design improvements to the street system, as appropriate, to improve circulation and in- crease public parking. This budget augmentation was approved by the City Council at its meeting of May 28, 1985. Because of the complexities of the traffic and circulation issues, staff is of the opinion that the environmental document and traffic analysis should be prepared separately. TO: Cio Council - 2 Consultant Selection Process C Staff distributed seven Requests for Proposal for the preparation of the environmental document and five Requests for Proposal for the traffic analysis (copies attached), In response, staff received proposals from five planning consultants and two traffic consultants. The Requests for Proposals distributed to the planning and traffic consultants included provisions for the consultants to work together and incorporate information from the traffic analysis into the en- vironmental document. Based upon a comprehensive review of the proposals submitted, staff recommends that the City Council authorize the Mayor and City Clerk to enter into agreements for professional services with The Butler /Roach Group for the preparation of all required environmental documentation for a fee not to exceed $14,880, and with Austin -Faust Associates for the preparation of a comprehensive traffic analysis of the study area for a fee not to exceed $18,580. Also attached for City Council review and consideration are the Scope of Services submitted by The Butler /Roach Group and Austin -Faust Associates. The Butler /Roach Group has prepared several environmental impact reports for the City in the past. Most recently, Butler /Roach was responsible for the Housing Element EIR and the EIR for the Allred C Condominium Project. Austin -Faust Associates has prepared similar traffic analyses for the cities of Tustin, Irvine, and Santa Ana, as well as the County of Orange. In addition, Mr. Joe Faust, a principal of the firm and the project manager for this study, was responsible for the Newport Pier Area Traffic Study prepared in conjunction with Greer and Company for the City in 1982. His experience in this study provides exceptional background knowledge in the area. Staff is of the opinion that both recommended firms are capable of preparing the required environmental document and the traffic analysis in a timely and professional manner. Respectfully submitted, PLANNING DEPARTMENT JAMES D. HEWICKER, Director B(L / CHRIS GUSTIN Senior Planner CG:jm S R9 Attachments for City Council only: 1. Request for Proposal: Environmental. 2. Request for Proposal: Traffic. 3. Scope of Services: Butler /Roach Group. 4. Scope of Services: Austin -Faust Associates. REQUEST FOR PROPOSAL FOR THE PREPARATION OF AN C ENVIRONMENTAL IMPACT REPORT FOR THE CANNERY VILLAGE /MCFADDEN SQUARE SPECIFIC AREA PLAN It is the intent of the City of Newport Beach to retain the services of a consultant for the preparation of an Environmental Impact Report for the Cannery Village/McFadden Square Specific Area Plan in confor- mance with the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and City Policy. The purpose of the Environmental Impact Report is to assess the environmental impacts of the proposed Specific Area Plan as developed by the City and The Arroyo Group, the City's planning consultant. At a minimum, the following areas shall be addressed in the EIR: Land Use ° Compatibility /consistency. with the City's General Plan and C Local Coastal Program, Land Use Plan ° Growth inducing impacts ° Cultural /Historical Resources ° Aesthetics ° Noise ° Geology /Soils ° Air Quality/Energy ° Public Services and Utilities ° Fiscal Impact ° Housing Impact Traffic and Circulation will be addressed separately by a consultant retained by the City. This information will be incorporated into the EIR. The proposal, in response to this RFP, should include costs for summary and analysis of the traffic reports, as well as costs of coordination with the traffic consultant, but not include any costs for preparation of the traffic studies, which will be contracted for separately by the City. 3 Scope of Services 2) Introduction and Project Description. 3) Environmental Analysis consisting of a description of the setting, impacts, city policies, and proposed mitigation measures, and level of significance after mitigation. 4) Summary of environmental effects found not to be signifi- cant. 5) Cumulative Impacts. 6) Analysis of alternatives to the proposed project to include C a range of development iAensi&s from current zoning to proposals as set forth in the Specific Area Plan. 7). Long -term Implications of. the Project including "The Rela- tionship Between Local Short -term Uses of Man's Environment and The Maintenance and Environment of Long -term Productiv- ity ", "Significant Irreversible Environmental Changes Which Would be Involved in the Proposed Action Should It be Implemented ", and "Growth inducing Impacts." 8) Listing of further environmental documents and actions needed, including amendments to the City's Local Coastal Program, General Plan and Zoning Code, as needed. 9) Organizations and persons consulted. 10) Preparers and contributors to the report. 11) References 12) Appendices: Any specific studies (i.e., traftic fiscal) prepared by the consultant or sub - consultant shall be provided in total to the City in a Technical Appendix. The Appendix shall also include pertinent information on Public Participation and Review, and Correspondence. Supplemental to the EIR, these additional services are also requested: - 2 - T The consultant shall prepare the Environmental Impact Report for the C Cannery Village /McFadden Square Specific Area Plan. The EIR shall be prepared in conformance with the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and City Policy. The EIR shall, at minimum, include the following sections: 1) Executive Summary: a summary of project impacts; mitigation measures, and level of significance; and a summary of project alternatives and environmental impacts. 2) Introduction and Project Description. 3) Environmental Analysis consisting of a description of the setting, impacts, city policies, and proposed mitigation measures, and level of significance after mitigation. 4) Summary of environmental effects found not to be signifi- cant. 5) Cumulative Impacts. 6) Analysis of alternatives to the proposed project to include C a range of development iAensi&s from current zoning to proposals as set forth in the Specific Area Plan. 7). Long -term Implications of. the Project including "The Rela- tionship Between Local Short -term Uses of Man's Environment and The Maintenance and Environment of Long -term Productiv- ity ", "Significant Irreversible Environmental Changes Which Would be Involved in the Proposed Action Should It be Implemented ", and "Growth inducing Impacts." 8) Listing of further environmental documents and actions needed, including amendments to the City's Local Coastal Program, General Plan and Zoning Code, as needed. 9) Organizations and persons consulted. 10) Preparers and contributors to the report. 11) References 12) Appendices: Any specific studies (i.e., traftic fiscal) prepared by the consultant or sub - consultant shall be provided in total to the City in a Technical Appendix. The Appendix shall also include pertinent information on Public Participation and Review, and Correspondence. Supplemental to the EIR, these additional services are also requested: - 2 - T 1) Notices: Preparation and distribution of all notices and advisements required by law and the City of Newport Beach, The City of Newport Beach will provide all mailing lists for these notices. ° Notice of Preparation Non- Statutory Advisement ° Notice of Completion 2) Attachments to the Draft EIR: Preparation of attachments to the Draft EIR as required to respond to comments on the document. 3) State of Findings and Facts. 4) Statement of Overriding Considerations. 5) Attendance at Meetings: The Project Manager and necessary sub- consultants shall attend public hearings on the project as noted below: Citizens Environmental Quality Advisory Committee 1 Planning Commission 3 City Council 3 6) Publication Requirement (# of copies): Screen Check EIR 15 Draft EIR 100 Camera -ready Copy of the 1 Draft EIR Draft EIR Appendices Attachments to DEIR (2) Certified Final EIR 35 30 5 (1 three -hole bound) Method of Proposal Each proposal submitted must include the following: 1) Cover letter and introduction, not to exceed two pages, to include name, address and telephone number of person or persons who may be contacted and 'who are authorized to represent the proposer. 2) Description of the study approach. 3) The estimated date on which your agency could begin provid- ing the described services, and the length of time required to complete the various tasks included within the Scope of services. - 3 - S� 4) Names and resumes of staff who would be directly involved in providing the services, including the designation of a specific project manager. This requirement includes any sub- consultants proposed for any portion of the Scope of Services. 5) Identification of qualifications and previous experience in providing similar services. 6) Line item budget and budget narrative in sufficient detail to identify involvement of all members of the project team, including billing rates for personnel, printing, attendance at public hearings, etc. 7) Assurances Section - Each proposal must contain assurances that the consultant will establish and maintain such records and files as are necessary to demonstrate that the terns and conditions of the contract have been complied with, make such records available to City auditors as required, and retain such records for at least three years beyond the expiration date of the contract performance period. 8) Other information as deemed appropriate by your firm. Seven copies of the proposal must be submitted by June 28, 1985 at 12:00 noon to: SAPI X Newport Beach Planning Department 3300 Newport Boulevard P.O. Box 1768 Newport Beach, CA 92658 -8915 Attn: Chris Gustin 4 .I ..` • W REQUEST FOR PROPOSAL FOR THE PREPARATION OF A TRAFFIC AND CIRCULATION SYSTEM STUDY FOR THE C CANNERY VILLAGE /MCFADDEN SQUARE SPECIFIC AREA PLAN AREA AND IMMEDIATE VICINITY It is the intent of the City of Newport Beach to retain the services of a Traffic Engineering consultant for the preparation of an analysis of the circulation system and traffic patterns within the Cannery village /McFadden Square Specific Area Plan Area and immediate vicini- ty. The report prepared by the consultant will be incorporated into the Environmental Impact Report being prepared for the Specific Area Plan under separate contract. During the process of preparing the Draft Specific Area Plan, traffic congestion, lack of convenient parking, and traffic circulation in the study area were identified as major concerns of the business community and residents. The Draft Specific Area Plan recognizes the importance of maximizing public parking, creating wider pedestrian walkways, and improving the Balboa - Newport Boulevard intersection in the McFadden C Square area, as well as other parking and circulation concerns in the study area. In addition to the services set forth below, data is to be collected quantifying these problems, and one or more drawings showing how the parking and circulation concerns can be resolved shall be prepared. Scope of Services Your proposal should include, at a minimum, the following services: ° Based upon physical counts and existing data, determine current -summer and winter traffic volumes within the study area and immediate vicinity. ° Review data contained in the City of Newport Beach "Shuttle Bus /Trolley Train Study ", and evaluate the proposals contained therein. Determine whether or not a shuttle system is feasible and would significantly benefit the City. • Determine potential traffic volumes based upon current zoning standards using the City's traffic model (established and main- tained by Basmaciyan /Darnell, Inc.). • Determine anticipated traffic volumes based upon recommended levels of development as set forth in the Draft Specific Area Plan using the City's traffic model. ° Analyze existing circulation system within the study area and immediate vicinity. Determine capacity of system and its ability to accommodate projected traffic volumes, both under current zoning and recommended levels of development. Identify any intersection or other element of the circulation system within the study area and immediate vicinity, including the Newport Boulevard Channel Bridge and Arches Bridge, that may be capacity constraints. ° Compare capacity of circulation under present configuration and as provided for in the City's Master Plan of Streets and High- ways. ° Analyze circulation and parking within the McFadden Square oceanfront parking lots. Determine potential for improving circulation and /or increasing public parking. ° Based upon analysis of circulation system and projected traffic volumes, explore feasibility of improving access /egress within study area and immediate vicinity and providing additional public parking, both surface and structured. If it is determined that the potential exists to improve traffic and parking in the study area and immediate vicinity, prepare preliminary plans for street improvements which will show geometrics of revisions. ° Coordinate with City staff, the City's Planning Consultant, and Environmental Consultant, as necessary, to incorporate the findings and recommendations of the Traffic Consultant into both the Specific Area Plan and Environmental Impact Report. • A schedule for completion of all tasks. • Organizations and persons consulted. ° Preparers and contributors to the report. ° References Attendance at Meetings Citizens Traffic Advisory Committee 1 Citizens Environmental quality Advisory Committee 1 Planning Commission - 3 City Council 3 Method of Proposal Each proposal submitted must include the following: 1) Cover letter and introduction, not to exceed two pages, to include name, address and telephone number of person or persons who may be contacted and who are authorized to represent the proposer. 2 - 2) Description of the study approach. 3) The estimated date on which your agency could begin providing the described services, and the length of time required to complete the various tasks included within the Scope of Services. 4) Names and resumes of staff who would be directly involved in providing the services, including the designation of a specific project manager. This requirement includes any sub- consultants proposed for any portion of the Scope of Services. 5) identification of qualifications and previous experience in providing similar services. 6) Line item budget and budget narrative in sufficient detail to identify involvement of all members of the project team, includ- ing billing rates for personnel, printing, attendance at public hearings, etc. 8) Other information as deemed appropriate by your firm. Seven copies of the proposal must be submitted by July 10, 1985, at 12:00 noon to: SAP1 C Newport Beach Planning Department 3300 Newport Boulevard P.O. Box 1768 Newport Beach, CA 92658 -8915 Attn: Chris Gustin 3 7) Assurances Section - Each proposal must contain assurances that the consultant will establish and maintain such records and files as are necessary to demonstkate that the terms and conditions of the contract have been complied with, make such records available to City auditors as required, and retain such records for at C least three years beyond the expiration date of the contract performance period. 8) Other information as deemed appropriate by your firm. Seven copies of the proposal must be submitted by July 10, 1985, at 12:00 noon to: SAP1 C Newport Beach Planning Department 3300 Newport Boulevard P.O. Box 1768 Newport Beach, CA 92658 -8915 Attn: Chris Gustin 3 AGREEMENT FOR PROFESSIONAL SERVICES Preparation of a Traffic Analysis for the Cannery village/McFadden Square Specific Area Plan and Surrounding Areas. This Agreement is made and entered into the / r day of IA us r 1955, by and between the CITY OF NEWPORT BEACH, a municipal corporation, herein- after referred to as "CITY" and the AUSTIN -FOUST ASSOCIATES, INC., hereinafter referred to as "CONSULTANT ". WITNESSETH WHEREAS, the CITY desires to have a Traffic Analysis prepared for the Cannery Village /McFadden Square Specific Area Plan and surrounding areas; and WHEREAS, the services of a qualified consultant are necessary in order to prepare said Traffic Analysis; and WHEREAS, requests for proposal were prepared and distributed to qualified consultants; and WHEREAS, the proposal of CONSULTANT has been reviewed by the CITY and found to be responsive to the request for proposal; and WHEREAS, the CITY desires to accept the proposal of CONSULTANT to provide professional services in preparing the Traffic Analysis. NOW THEREFORE, in consideration of the foregoing, the parties hereto agree as follows: 0 0 I. SERVICES TO BE PERFORMED BY CONSULTANT CONSULTANT agrees to perform all services specified in the Scope of work, attached hereto and marked Exhibit "A ", which is incorporated herein as though set forth in full. Such services shall be adequate to meet requirements of the City of Newport Beach relative to the preparation of traffic analyses. CONSULTANT shall maintain all records of expenses and profession- al services rendered, and shall make such records available for the City to review. II. DUTIES OF THE CITY A. Compensation The CITY, in consideration of the services to be performed by CONSULTANT pursuant to this contract agrees to pay CONSULTANT for professional services a fee, not to exceed $18,580. B. The CITY shall make available to CONSULTANT such information and materials as are available to the CITY which relate to services to be performed by CONSULTANT. C. The CITY will examine all studies, reports, sketches, drawings, proposal and other documents presented by CONSULTANT and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of CONSULTANT. D. The CITY will give prompt written notice to CONSULTANT when the CITY observes or otherwise becomes aware of any defect in the project. III. AMENDMENT TO WORK The CITY reserves the right to order changes in the scope of services to be performed by CONSULTANT hereunder. In the event that the CITY, by way of modification, requires CONSULTANT to perform services in addition to 2 0 0 those specified herein, the CITY agrees to pay CONSULTANT the hourly rates specified in Exhibit "A ". The CITY further agrees to reimburse CONSULTANT for all reason- able expenses incurred in the performance of the additional services required by the amendment. Any amendment to the work hereunder shall be authorized in writing by the CITY, and CONSULTANT shall perform no work in addition to work set forth in Exhibit "A" unless authorized in writing by the CITY to do so. IV. The CITY reserves the right to terminate this agreement, without cause, upon seven (7) days' written notice to CONSULTANT. In the event of a termination of this agreement pursuant to this paragraph, the CITY shall pay CONSULTANT for all tasks performed to the date of termination in accordance with the itemization of professional services and expenses therefore, at rates specified in Exhibit "A ". V. ASSIGNMENT CONSULTANT has been selected to perform the work herein on the basis of its expertise and CONSULTANT is not permitted to delegate the duties and responsibilities hereunder without first having obtained the prior written consent of the CITY. VI. OWNERSHIP OF DOCUMENTS Drawings, reports, notes, maps, and other documents shall become the property of the CITY and may be reproduced and utilized as deemed necessary by the CITY. VII. LITIGATION SERVICES In the event of any legal challenge to any action involving the CITY wherein the validity of the Cannery Village /McFadden Square Specific Area Plan is an issue, CONSULTANT agrees to cooperate with the CITY and its attorneys 3 - in the defense of said litigation, and agrees to give such testimony as may be reasonably required by the CITY to establish the validity of said Plan. The CITY agrees to compensate CONSULTANT for the performance of such services at a rate equal to the then current billing rate and to reimburse CONSULTANT for all expenses reasonably incurred during the course of the performance of those services. VIII. ARBITRATION If, at any time, any controversy shall arise between the CITY and CONSULTANT with respect to any matters arising out of or relating to this agreement or the breach thereof, which the parties do not promptly resolve, said controversy shall be decided by arbitration administered by and in accordance with the rules of the American Arbitration Association, unless the parties mutually agree otherwise. This agreement to arbitrate shall be specifically enforceable under the prevailing arbitration law. The award rendered by the arbitrator shall be final and judgement may be entered upon it in any court having jurisdiction thereof. IX. LIMIT OF LIABILITY The CONSULTANT'S liability to the City arising out of any action related to performance of this contract shall be limited to the total amount paid to CONSULTANT hereunder. X. NOTICES Any notice required to be given pursuant to the terms and con- ditions of this agreement, shall be deemed to have been given when deposited in the U.S. mail, first - class, postage pre -paid, and addressed as follows: 4 - City of Newport Beach Planning Department 3300 Newport Boulevard Newport Beach, CA 92658 -8915 u Austin -Foust Associates, Inc. 1450 N. Tustin Ave., #108 Santa Ana, CA 92701 IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day and year first written above. APPROVED AS TO FORM: LXJ Cady Attorney SR10 CITY OF NEWPORT BEACH City Manager AUSTIN -FOUST ASSOCIATES, By - 5 - • Proposal CANNERY VILLAGE /MCFADDEN SQUARE TRAFFIC AND CIRCULATION SYSTEM STUDY • Prepared for: Newport Beach Planning Department 3300 Newport Boulevard P.O. Box 1768 Newport Beach, California 92658 -8915 • Prepared by: Austin -Foust Associates, Inc. 1450 North Tustin Avenue, Suite 108 Santa Ana, California 92701 July 17, 1985 ja Newport Beach Planning Department 3300 Newport Boulevard P.O. Box 1768 Newport Beach, California 92658 -8915 ATTENTION: Mr. Chris Gustin SUBJECT: RFP - Cannery Village /McFadden Square Traffic and Circulation System Study Dear Mr. Gustin: Austin -Foust Associates, Inc. _(AFA) is pleased to submit this proposal for preparation of a traffic circulation analysis for the Cannery Village/ McFadden • Square Area Specific Plan. As staff of your City engineering department are aware, we have had considerable experience in the area of traffic engineering and transportation planning and are familiar with the specific location. For example, as part of a study of the Newport Pier area, we developed several conceptual alternative circulation and parking schemes for the area in question. We recently examined the feasibility of various TSM strategies to increase Coast Highway capacity through Corona del Mar, and some of the concepts examined there may be applicable to the Cannery Village/ McFadden Square area. AFA's broad range of experience in traffic and transportation includes specific plan studies, and as an example we are currently completing two such traffic analysis efforts in the City of Tustin, one of which involves redevelopment in a presently developed area. • SCOPE OF SERVICE AFA's scope of service is concentrated in th e parking as noted in the RFP. Our general approa existing data to a large degree, updating where major work effort to analysis and development recommendations. Circulation Tasks analysis of circulation and ch to this study is to rely on needed, but to devote the of alternatives and 1. An initial joint City staff /consultant workshop is proposed to review existing conditions, the study's objectives, and methodology, and to 1 r9 AUSTIN'FOUST ASSOCIATES, INC. I TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING 1450 NORTH TUSTIN AVENUE, SUITE 108 SANTA ANA, CALIFORNIA 92701 July 17, 1985 • TELEPHONE: (714) 887 -0498 Newport Beach Planning Department 3300 Newport Boulevard P.O. Box 1768 Newport Beach, California 92658 -8915 ATTENTION: Mr. Chris Gustin SUBJECT: RFP - Cannery Village /McFadden Square Traffic and Circulation System Study Dear Mr. Gustin: Austin -Foust Associates, Inc. _(AFA) is pleased to submit this proposal for preparation of a traffic circulation analysis for the Cannery Village/ McFadden • Square Area Specific Plan. As staff of your City engineering department are aware, we have had considerable experience in the area of traffic engineering and transportation planning and are familiar with the specific location. For example, as part of a study of the Newport Pier area, we developed several conceptual alternative circulation and parking schemes for the area in question. We recently examined the feasibility of various TSM strategies to increase Coast Highway capacity through Corona del Mar, and some of the concepts examined there may be applicable to the Cannery Village/ McFadden Square area. AFA's broad range of experience in traffic and transportation includes specific plan studies, and as an example we are currently completing two such traffic analysis efforts in the City of Tustin, one of which involves redevelopment in a presently developed area. • SCOPE OF SERVICE AFA's scope of service is concentrated in th e parking as noted in the RFP. Our general approa existing data to a large degree, updating where major work effort to analysis and development recommendations. Circulation Tasks analysis of circulation and ch to this study is to rely on needed, but to devote the of alternatives and 1. An initial joint City staff /consultant workshop is proposed to review existing conditions, the study's objectives, and methodology, and to 1 r9 • • 'brainstorm' ideas and alternative concepts. This workshop will build upon • previous work, collecting ideas from personnel with considerable knowledge and practical experience in the area. 2. Existing data including both traffic volumes and parking inventory will be assimilated, reviewed and updated as necessary. It is recognized at the outset that considerable data is available and an intensive new data collection effort is not anticipated. 3. The maximum capacity of the existing circulation system will be determined. Potential improvements to existing capacity will be identified and evaluated with respect to their feasibility and cost effectiveness. 4. The entire range of TSM strategies will be examined to identify practical and achievable improvements which can enhance roadway capacity. These strategies include parking management as well as conventional traffic engineering improvements. The impact parking management can have toward reduction or shifting of peak hour trip patterns will be determined. S. A representative cordon "area wild be selected within the study boundary to verify existing trip generation and parking rates. • 6. Existing traffic model forecasts! will be reviewed, verified, and updated as necessary to represent base conditions using a small area traffic analysis technique. The travel demand created by incremental development scenarios will then be estimated. The extent to which these increases are balanced by marginal increases in capacity as identified in Task 3 will then be assessed. 7. Sources for financing circulation improvements will be identified including any shortfall which may arise between cost of needed capacity improvements and reasonably available funding. 8. A preliminary plan drawn at 40 scale for the recommended improvements of the intersection of Newport and Balboa Boulevards. This plan will show existing conditions and proposed modificatons in sufficient detail to ensure feasibility and permit an accurate estimate of construction cost and right -of -way requirements. This plan shall form the basis for future preparation of PS &E for the project implementation. Parking Tasks 8. The feasibility and practicality of parking structures will be investigated. Such questions as how many structures are needed, where located, • and number of spaces to be provided will be examined. 9. The viability of.a shuttle bus will be reviewed and evaluated. 2 P, 49 10. The feasibility for formation of publicly or privately owned and operated parking districts to acquire land and build parking facilities will be investigated, and their appropriateness for the Specific Plan Area determined. • 11. Off - street parking demand for the various type of land use proposed in the study area will be determined from actual practice and any influence to be expected from parking management identified. This data will be used as the basis for establishing realistic parking requirements appropriate for this Specific Plan Area. The final report will be written in suitable format for inclusion into the EIR for the Specific Area Plan, and will include a 40 -scale preliminary improvement plan for the intersection of Newport Blvd and Balboa Blvd. Time Schedule AFA is available to commence work on this study immediately, and estimates a period of 10 weeks for preparation of a draft report. Staffing The project Manager for this study will be Mr. Joe E. Foust, and other members of the project team will be as follows: • Terence Austin Garold Adams Kevin Fincher Description of their qualifications together with AFA's experience in providing similar services are attached to this letter. COMPENSATION AFA will perform the scope of services outlined above on a time and materials basis for a fee not to exceed $18,600.00. The personnel allocation and associated costs budgeted for this project are as follows: CLASSIFICATION Project Manager (JF) Principal (TA) Traffic Engineer (GA) Transportation Planner (KF) Sr. Technical (BW) • Drafter Clerical Miscellaneous Expenses 3 HOURS RATE AMOUNT 120 hours @ $60.00 $ 7,200.00 24 hours @ $60.00 1,440.00 72 hours @ $45.00 3,240.00 120 hours @ $35.00 4,200.00 24 hours @ $35.00 840.00 24 hours @ $35.00 840.00 16 hours @ $20.00 320.00 SUBTOTAL $18,080.00 $ 500.00 TOTAL $18,580.00 EFA • • • This estimate includes 32 hours of principal time for attendance at public meetings. As requested in the RFP, AFA hereby assures the necessary records and files will be maintained and made available upon request. Such records will be retained for a period of three years. If you have any questions regarding this proposal, its contents, or our approach, please feel free to call. I will be happy to discuss the individual tasks in more detail. Respectfully sub 'tted, oe E. o t, PE JEF /bgw Attachment 4 J- Z.