HomeMy WebLinkAboutC-2563 - Street Light Conversion Program, Phase IICITtOF NEWPORT OEACH
OFFICE OF THE CITY CLERK
P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915
(714) 644 -3005
July 13, 1987
Steiny and Company, Inc.
2230 E. Orangethorpe Avenue
Fullerton, CA 92631
Subject: Surety: Safeco Insurance Company of America
Bonds No. 5095529
Contract No.: C -2563
Project: Street Light Conversion Program, Phase III
The City Council of Newport Beach on June 8, 1987 accepted the work
of subject project and authorized the City Clerk to file a Notice of
Completion and to release the bonds 35 days after the Notice has
been recorded in accordance with applicable sections of the Civil
Code.
The Notice was recorded by the Orange County Recorder on June 17,
1987, Reference No. 87- 342989.
Sincerely,
Wanda E. Raggio
City Clerk
WER:pm
cc: Public Works Department
3300 Newport Boulevard, Newport Beach
PLEASE RETU N TO: V I.,a 342989 rECORDED IN OFFICIAL RECORD
city Clerk j� «� EXEMPT RECORDING REQUEST PER ANGE COUNTY CALIFORNb City of New�6rt Beach 3300 Newport Blvd. GOVERNMENT CODE 6103 5 PM JUN 1 7067
Newport Beach, CA 92663 -3884
NOTICE OF COMPLETION of ` a '�^° °O0"
CCOF
NO CONSIDERATION PUBLIC WORKS FEMAWT-1
to All Laborers and Material Men and to Every Other Person Interested-
YOU WILL PLEASE TAKE NOTICE that on June 8, 1987 _
the Public Works project consisting of Street Light Conversion Program,
Phase III (C -2563)
on which Steiny and Company Inc 2230E Orange_thorpg Aven,e Fullerton CA 92631
was the contractor, and Safeco Insurance Company of America, 16320 Roscoe Blvd., Van Nuys,
was the surety, was completed. CA, 91406
VERIFICATION
I, the undersigned, say:
CITY OF NEWPORT BEACH
Public Works Director
I am the Public Works Director of the City of Newport Beach; the foregoing
Notice of Completion is true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on June 11, 1987 at Newport Beach, California.
J::�2 �-- Q X�c
Publi Works Director
VERIFICATION OF CITY CLERK
I, the undersigned, say:
I am the City Clerk of the City of Newport Beach; the City Council of said
City on June 8, 1987 accepted the above described work as
completed and ordered that a Notice of Completion be filed.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on June 11, 1987 at Newport Beach, California.
O
City Clerk
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TO: CITY COUNCIL
FROM: Public Works Department
June 8, 1987
CITY COUNCIL AGENDA
ITEM NO. F -13
BY TnE Cifli 101INCIL
CITY Or KWPORT 8FACII
SUBJECT: STREET LIGHT CONVERSION PROGRAM, PHASE III (C -2563)
JUN $ 1981
RECOMMENDATIONS: APPROVED
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the bonds 35 days after Notice
of Completion has been recorded in accordance with
applicable sections of the Civil Code.
DISCUSSION:
The contract for the construction of the Street Light Conversion
Program, Phase III (C -2563) has been completed to the satisfaction of the Public
Works Department.
The bid price was $119,463.00
Amount of unit price items constructed 119,869.00
Amount of change orders 4,663.06
Total contract cost $125,532.06
Three Change Orders were issued. The first, in the amount of
$1,114.59, provided for additional excavation to remove broken concrete encoun-
tered under the sidewalk while placing the new conduit. The second, in the
amount of $2,078.40, provided for a change in the type of lights used at the
signalized intersections. The third, in the amount of $1,470.07, provided for
repair of breaks in the existing conduit easterly of Poppy Avenue.
Funds were budgeted in the General Fund, Account Nos. 02- 3297 -411 and
02- 3297 -415.
The contractor is Steiny & Company of Fullerton.
The contract date of completion was January 31, 1987. The change in
the intersection lights resulted in a four -week delay. The work was completed
on February 12, 1987. Acceptance has been delayed pending replacement of two
• li is in Big Canyon.
0Y-4
Benjamin B. Nolan
Public Works Director
GPD:
CITY OF NEWPORT BEACH
OFFICE OF THE CITY CLERK
P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915
(714) 644 -3005
TO: FINANCE DIRECTOR
FROM: CITY CLERK
DATE: December 4, 1986
SUBJECT: Contract No. C -2563
Description of Contract
Phase III
Street Light Conversion Program,
Effective date of Contract December 4, 1986
Authorized by Minute Action, approved on
Contract with Steiny and Company, Inc.
Address 2230 t. Orangethorpe Avenue
Fullerton, CA 92631
Amount of Contract $119,463.00
6'e iee7e
Wanda E. Raggio
City Clerk
WER:pm
Attachment
October 27, 1986
3300 Newport Boulevard, Newport Beach
December 2, 1986
TO: CITY CLERK
FROM: PUBLIC WORKS DEPARTMENT
SUBJECT: STREET LIGHT CONVERSION PROGRAM - PHASE III
CONTRACT NO. 2563
Attached are three copies of the subject contract documents.
Please have them executed on behalf of the City, retain your
copy and return the remaining copies to our department.
Gilbert Wong
Project Engineer
GW:jb
Att.
y
- 5 � *ITY CLC D
a
NOTICE INVITING BIDS
N 0 V �yye
Sealed bids may be received at the office of the Ci#�t4 ,l�.,.;,
3300 Newport Boulevard, P. 0. Box 1768, Newport Beach, CA 9265$effpow
until 11:00 A.M. on the 14th day of October , 1986,
at which time such bids shal'f be opened and read for
STREET LIGHT CONVERSION PROGRAM
PHASE III
Title of Project
2563
Contract No.
$153,000
Engineer's Estimate
Approved by the City Council
this 22nd day of September, 1986.
Wanda E
. Raggio
City Clerk
Prospective bidders may obtain one set of bid documents at no cost
at the office of the Public Works Department, 3300 Newport Boulevard,
P. 0. Box 1768, Newport Beach, CA 92658 -8915.
For further information, call Gilbert Wong at 644 -3311.
\ Project Manager
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CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
PROPOSAL
STREET LIGHT CONVERSION PROGRAM
PHASE III
CONTRACT NO. 2563
To the Honorable City Council
City of Newport Beach
3300 Newport Boulevard
P. 0. Box 1768
Newport Beach, CA 92658 -8915
Gentlemen:
PR 1.1
The undersigned declares that he has carefully examined the location of the work, has read the
Instructions to Bidders, has examined the Plans and Special Provisions, and hereby proposes to
furnish all materials and do all the work required to complete this Contract No. 2563
in accordance with the Plans and Special Provisions, and will take in full payment therefor
the following unit price for the work, complete in place, to wit:
ITEM QUANTITY ITEM DESCRIPTION UNIT TOTAL
NO. AND UNIT UNIT PRICE WRITTEN IN WORDS PRICE PRICE
1. Lump Sum Convert series system "A" to a multiple
system
@ Twenty Four Thousand ----- - - - - -- Dollars
and
no _ Cents $ 24,000.00
Per Lump Sum
2. Lump Sum Convert series system "B" to a multiple
system.
@ Twenty Eight Thousand Five Hundred Dollars
and
no
Per Lump Sum Cents $ 28,500.00
3. Lump Sum Separate Luminaires on signal standards from
new multiple system.
@ Four Thousand Four Hundred Eighty Dollars
and
no Cents $ 4,480.00
Per Lump Sum
• • PR 1.2
ITEM QUANTITY ITEM DESCRIPTION UNIT TOTAL
NO. AND UNIT UNIT PRICE WRITTEN IN WORDS PRICE PRICE
4. 2 Each Relocate existing street light standard
@One Thousand Seven Hundred Fifty Dollars
and
no Cents $ 1,750.00 $ 3,500.00
Per Each
5. 2 Each Furnish and install 31' -3" street lighting
standard with 250 watt H.P.S. luminaire
@Two Thousand Three Hundred Dollars
and
nn Cents $ 2,300.00 $ 4.600.00
Per Each
6. 2 Each Furnish and install service point
per note Number 14 on drawings.
Two Thousand Iwn Hundred Fifty Dollars
and
no Cents $ 2,250.00 $ 4,500.00
7. 139 Each Furnish and install 70 -watt post top
luminaires.
Two Hundred Three -------- - - - - -- Dollars
and
no Cents $ 203.00 $ 28.217.00
Per Each
8. 64 Each Furnish and install 100 -watt luminaires.
@One Hundred Eighty -Eight - -- - -- Dollars
and
no Cents $ 188.00 $ 12,032.00
Per Each
9. 36 Each Furnish and install 250 -watt 240 volt
luminaires.
Two Hundred Twelve ------ - - - - -- Dollars
and
Per Each Cents $ 212.00 $ 7,632.00
0 0
PR 1.3
ITEM QUANTITY ITEM DESCRIPTION UNIT TOTAL
NO. AND UNIT UNIT PRICE WRITTEN IN WORDS PRICE PRICE
10. 11 Each Furnish and install 250 -watt 120 volt
luminaires on signal standards.
@ One Hundred Eighty -Two -- - - - - -- Dollars
and
no Cents $ 182.00 $ 2,002.00
Per Each
TOTAL PRICE WRITTEN IN WORDS
One Hundred Nineteen Thousand Four Hundred Sixty -Three Dollars
and
no Cents $ 119,463.00
10 -14 -86 / Steiny and Company. Inc.
Date Bidder
(714) 441 -0255
Bidder's Telephone Number
#161273 C -10 & A
Contractor's License No. & Classification
Da
Aut orized Signature Title
2230 E. Orangethorpe Avenue, Fullerton, CA 92631
Bidder's Address
INSTRUCTIONS TO BIDDERS
The following contract documents shall be completed, executed and received
by the City Clerk in accordance with NOTICE INVITING BIDS:
1. PROPOSAL
2. INSTRUCTIONS TO BIDDERS
3. DESIGNATION OF SUBCONTRACTORS)
4. BIDDER'S BOND (sum not less than 10% of total bid price)
5. NON- COLLUSION AFFIDAVIT
6. TECHNICAL ABILITY AND EXPERIENCE REFERENCES
except that cash, certified check or cashier's check (sum not less than 10% of
the total bid price) may be received in lieu of the Bidder's Bond. The title of
the project and the words SEALED BID shall be clearly marked on the outside of
the envelope containing the bid.
The City of Newport Beach will not permit a substitute format for the
contract documents listed above. Bidders are advised to review their content
with bonding and legal agents prior to submission of bid.
Bids shall not be received from bidders who are not licensed in accordance
with the provisions of Chapter 9, Division III of the Business and Professions'
Code. The low bidder shall also be required to possess a City of Newport Beach
business license prior to execution of contract.
The estimated quantities indicated in the PROPOSAL are approximate, and are
given solely to allow the comparison of bid totals.
Bids are to be computed upon the estimated quantities indicated in the
PROPOSAL multiplied by unit price submitted by the bidder. In the event of
discrepancy between wording and figures, bid wording shall prevail over bid
figures. In the event of error in the multiplication of estimated quantity by
unit price, the correct multiplication will be computed and the bids will be
compared with correctly multiplied totals. The City shall not be held respon-
sible for bidder errors and omissions in the PROPOSAL.
Contract documents shall bear signatures and titles of persons authorized
to sign on behalf of the bidder. For corporations, the signatures shall be of a
corporate officer or an individual authorized by the corporation. For part-
nerships, the signatures shall be of a general partner. For sole ownership, the
signature shall be of the owner.
In accordance with the California Labor Code (Sections 1770 et seq.), the
Director of Industrial Relations has ascertained the general prevailing rate of
per diem wages in the locality in which the work is to be performed for each
craft, classification, or type of workman or mechanic needed to execute the
contract. A copy of said determination is available in the office of the City
Clerk. All parties to the contract shall be governed by all provisions of the
California Labor Code relating to prevailing wage rates (Sections 1770 -7981
inclusive). The Contractor shall be responsible for compliance with Section
1777.5 of the California Labor Code for all apprenticeable occupations.
#161273 C -10 & A
ontr's Lic. No. & Classification
10 -14 -86
Date
Steiny and Company. Inc.
Bidder
S /David Chadbourne
Authorized Signature /Title
Page 2
• . Page 3
DESIGNATION OF SUBCONTRACTOR(S)
The undersigned certifies that he has used bid(s) of the following listed
subcontractor(s) in making up his bid,and that the subcontractor(s) listed
will be used for the work for which they bid, subject to the approval of the
Engineer and in accordance with the applicable provisions of the Specifications.
No change of subcontractor may be made except with the prior approval of the
Engineer.and as provided by State law.
Subcontract Work Subcontractor Address
1.
2.
3.
4.
5.
A
9.
10.
11.
12.
STEINY AND COMPANY, INC.
Bidder
S /David Chadbourne
Auth 1 Signature Title
FOR ORIGINAL SEWTY CLERK'S FILE COPY Page 4
BIDDER'S BOND
KNOW ALL MEN BY THESE PRESENTS,
That we, Steiny and Company, Inc. , as bidder,
and Safeco Insurance Company of America , as Surety, are held
and firmly bound unto the City of Newport Beach, Calfornia, in the sum of
Ten percent (10 %) of the amount of the bid Dollars ($ ),
lawful money of the United States for the payment of which sum well and truly to
be made, we bind ourselves, jointly and severally, firmly by these presents.
THE CONDITION OF THE FOREGOING OBLIGATION IS SUCH,
That if the proposal of the above bounden bidder for the construction of
STREET ITC,HT CONVERSION PROGRAM PHASE III (C -2563)
Title of Project Contract No.
in the City of Newport Beach, is accepted by the City Council of said City, and
if the above bounden bidder shall duly enter into and execute a contract for
such construction and shall execute and deliver to said City the "Payment" and
"Faithful Performance" contract bonds described in the Specifications within ten
(10) days (not including Saturday, Sunday, and Federal holidays) from the date of
the mailing of contract documents for execution to the above bounden bidder by
and from said City, then this obligation shall become null and void; otherwise it
is and shall remain in full force and effect, and the amount specified herein
shall be forfeited to the said City.
In the event that any bidder above named executed this bond as an individual,
it is agreed that the death of any such bidder shall not exonerate the Surety
from its obligations under this bond.
IN WITNESS WHEREOF, we hereunto set our hands and seals this .25th. day
Of September 19 86 -
STEINY AND COMPANY, INC.
(Attach acknowledgement of fidTer
Attorney -in -Fact)
S S /David Chadbourne
No ary Pub is Authorized Signature /Title
Commission Expires: October 18, 1988 SAFECO INSURANCE COMPANY OF AMERICA
Surety
ByS /Jean Willcox
Title .Attorneyan -Fact
0 0
NON- COLLUSION AFFIDAVIT
The bidder, by its officers and agents or representatives present at the time
of filing this bid, being duly sworn on their oaths, say that neither they nor
any of them have, in any way, directly or indirectly, entered into any arrange-
ment or agreement with any other bidder, or with any public officer of such
CITY OF NEWPORT BEACH whereby such affiant or affiants or either of them, has
paid or is to pay to such bidder or public officer any sum of money, or has
given or is to give to such other bidder or public officer anything of value
whatever; or such affiant or affiants or either of them has not directly or
indirectly, entered into any arrangement or agreement with any other bidder or
bidders, which tends to or does lessen or destroy free competition in the
letting of the contract sought for by the attached bids; that no bid has been
accepted from any subcontractor or materialman through any bid depository, the
bylaws, rules or regulations of which prohibit or prevent the bidder from con-
sidering any bid from any subcontractor or materialman which is not processed
through said bid depository, or which prevent any subcontractor or materialman
from submitting bids to a bidder who does not use the facilities of or accept
bids from or through such bid depository; that no inducement of any form or
character other than that which appears upon the face of the bid will be sug-
gested, offered, paid or delivered to any person whomsoever to influence the
acceptance of the said bid or awarding of the contract; nor has the bidder
any agreement or understanding of any kind whatsoever with any person whomso-
ever to pay, deliver to, or share with any other person in any way or manner,
any of the proceeds of the contracts sought by this bid.
Subscribed and sworn to before me
this 14th day of October ,
19 86.
My commission expires:
STEINY AND COMPANY, INC.
Bidder
S /David Chadbourne
Authorized Signature /Title
.S/D.D. White
Notary Public
Page 5
0 • Page 6
TECHNICAL ABILITY AND EXPERIENCE REFERENCES
The undersigned submits herewith a statement of the work of similar character
to that proposed herein which he has performed and successfully completed.
Year
Completed For Whom Performed (Detail) Person to Contact Telephone No.
1986 City of Tustin Tim Tucker
1986 City of Newport Beach Pat Dunigan
1986 City of Fullerton Paul Smith
1986 City of Irvine
STEINY AND COMPANY, INC.
Bidder
uthorized Signature /Title
Page 7
NOTICE
The following are contract documents which shall be completed
and executed by the successful bidder after he receives a letter of
award from the City of Newport Beach:
PAYMENT BOND (pages 8 & 9)
FAITHFUL PERFORMANCE BOND (pages 10 & 11)
CERTIFICATE OF INSURANCE & ENDORSEMENTS (pages 12, 13, 14)
CONTRACT (pages 15 & 16)
The City of Newport Beach will not permit a substitute format for
these contract documents. Bidders are advised to review their content
with bonding, insuring and legal agents prior to submission of bid.
BONDING COMPANIES shall be acceptable as sureties in accordance
with the latest revision of Federal Register Circular 570.
INSURANCE COMPANIES shall be (1) licensed to conduct business in
California, and (2) assigned Policyholders' Rating A (or higher) and
Financial Size Category Class VIII (or larger) in accordance with the
latest edition of Best's Key Rating Guide: Property - Casualty.
vi
Coverages shall be pro ed for all TYPES OF INSURANCE checked on the
CERTIFICATE OF INSURANCE.
All costs associated with the specifications of these contract
documents shall be absorbed in the bid. Such specifications shall
include those contained in (1) each contract document and (2) the
Standard Specifications for Public Works Construction (latest edition
adopted for use in the City of Newport Beach), except as supplemented
or modified by the Special Provisions for this project.
Page 8
PAYMENT BOND BOND NO. 5095529
KNOW ALL MEN BY THESE PRESENTS, That
WHEREAS, the City Council of the City of Newport Beach, State of California, by
motion adopted October 27, 1986
has awarded to STEINY AND COMPANY. INC.
hereinafter designated as the "Principal ", a contract for
in the City of Newport Beach, in strict conformity with the Drawings and Specifications
and other contract documents on file in the office of the City Clerk of the City of
Newport Beach;
WHEREAS, said Principal has executed or is about to execute said contract and the
terms thereof require the furnishing of a bond with said contract, providing that if
said Principal or any of his or its subcontractors, shall fail to pay for any materials,
provisions, or other supplies used in, upon, for, or about the performance of the
work agreed to be done, or for any work or labor done thereon of ony kind, the Surety on
this bond will pay the same to the extent hereinafter set forth:
NOW, THEREFORE, We STFTNY AND COMPANY„ TNC_
as Principal, and SAFFCO TNSITR ANCF. COMPANY OF AMF.RTCA
as Surety, are held firmly bound unto the City of Newport Beach, in the sum of
ONE HUNDRED NINETEEN THOUSAND FOUR HUNDRED SIXTY THREE Dollars ($ 119.463.00
said sum being equal to 100% of the estimated amount payable by the City of Newport
Beach under the terms of the contract; for which payment well and truly to be made, we
bind ourselves, our heirs, executors and administrators, successors, or assigns, jointly
and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that if the above bounden Principal or
his subcontractors, fail to pay for any materials, provisions, or other supplies,
used in, upon, for, or about the performance of the work contracted to be done, or
for any other work or labor thereon of any kind or for amounts due under the Unemploy-
ment Insurance Code with respect to such work or labor, that the Surety or Sureties
will pay for the same, in an amount not exceeding the sum specified in the bond, and
also, in case suit is brought upon the bond, a reasonable attorney's fee, to be fixed
by the Court as required by the provisions of Section 3250 of the Civil Code of the
State of California.
The bond shall inure to the benefit of any and all persons, companies, and
corporations entitled to file claims under Section 3181 of the California Civil Code
so as to give a right of action to them or their assigns in any suit brought upon
F ;
• • Page 9
Payment Bond (Continued)
this bond, as required by the Provisions of Sections 3247 et. seq. of the Civil Code of
the State of California.
And said Surety, for value received, hereby stipulates and agrees that no change,
extension of time, alterations or additions to the terms of the contract or to the
work to be performed thereunder or the specifications accompanying the same shall in
any wise affect its obligations on this bond, and it does hereby waive notice of any
such change, extension of time, alterations or additions to the terms of the contract
or to the work or to the specifications.
In the event that any principal above named executed this bond as an individual,
it is agreed that the death of any such principal shall not exonerate the Surety from
its obligations under this bond.
IN WITNESS WHEREOF, this instrument has been duly executed by the Principal and
Surety above named, on the 14th day of NOVEMBER 19
STEINY AND COMPANY, INC. jseal)
Name of Contractor Principal -
U.. / )20.. JAY r- PgOR GE6RBTARY
Aut ri e i na r and Title=-•=_
Authorized Signature and Title
SAFECO INSURANCE COMPANY OF AMERICA (Seal)
Name of Surety
16320 Roscoe Blvd., Van Nuys, Calif. 91406
+ Address f Surety pp
igna and Titl o Authorized Agent
Jean Oillcox
3550 Wilshire Blvd. Los 010
Td dress of gent
(213) 385 -5211
Telephone No. of Agent
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® POWER OF ATTORNEY �FECO INSURANCE COMPANY OF AMERICA
` ENERAL INSURANCE COMPANY OF AMERICA
�+���
HOME OFFICE: SAFECO PLAZA
SAFECO SEATTLE, WASHINGTON 98185
No. 5868
KNOW ALL BY THESE PRESENTS:
That SAFECO Insurance Company of America and General Insurance Company of America, each a
Washington corporation , does each hereby appoint
.- - - -- --JEAN WILLCOX, Los Angeles, California -- — ---- --
its true and lawful attorneys) -in -fact, with full authority to execute on its behalf fidelity and surety bonds or undertakings
and other documents of a similar character issued in the course of its business, and to bind the respective company thereby.
IN WITNESS WHEREOF, SAFECO Insurance Company of America and General Insurance Company of America have
each executed and attested these presents
this Rt-h day of March , 19 79
Sri /�� ^ax- Tx.L.I -G �.A/ !�✓'r�.fl� / /:l c� -.-.�
CERTIFICATE
Extract from Article Vl, Section 12, of the By -Laws of SAFECO Insurance Company of America
and of General Insurance Company of America:
"Article VI, Section 12, — FIDELITY AND SURETY BONDS ... the President, any Vice President, and the Secretary shall
each have authority to appoint individuals as attorneys -in -fact or under other appropriate titles with authority to execute on
behalf of the company fidelity and surety bonds and other documents of similar character issued by the company in the
course of its business ... On any instrument making or evidencing such appointment, the signatures may be affixed by
facsimile. On any instrument conferring such authority or on any bond or undertaking of the company, the seal, or a
facsimile thereof, may be impressed or affixed or in any other manner reproduced; provided, however, that the seal shall not
be necessary to the validity of any such instrument or undertaking."
Extract from a Resolution of the Board of Directors of SAFECO Insurance Company of America and
of General Insurance Company of America adopted July 28, 1970:
"On any certificate executed by the Secretary or an assistant secretary of the Company setting out,
(i) The provisions of Article VI, Section 12 of the By -Laws, and
(ii) A copy of the power -of- attorney appointment, executed pursuant thereto, and
(iii) Certifying that said power -of- attorney appointment is in full force and effect,
the signature of the certifying officer may be by facsimile, and the seal of the Company may be a facsimile thereof."
1, Wm. Hammersla, Vice President and Secretary of SAFECO Insurance Company of America and of General Insurance
Company of America, do hereby certify that the foregoing extracts of the By -Laws and of a Resolution of the Board of
Directors of these corporations, and of a Power -of- Attorney issued pursuant thereto, are true and correct, and that both the
By -Laws, the Resolution and the Power -of- Attorney are still in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the facsimile seal of each corporation
this 14th day of NOVEMBER , 19 Rb
o >
SEAL In
CORPORATE
9
SEAL
"N"t
X
, raze �,
0 01 Page 10
FAITHFUL PERFORMANCE BOND BOND No. 5095529
KNOW ALL MEN BY THESE PRESENTS, That
WHEREAS, the City Council of the City of Newport Beach, State of California, by
motion adopted Octnher 27} 1986
has awarded to CTFTNY AND COMPANY- TNT_
hereinafter designated as the "Principal ", a contract for
in the City of Newport Beach, in strict conformity with the Drawings and Specifications
and other contract documents on file in the office of the City Clerk of the City of
Newport Beach;
WHEREAS, said Principal has executed or is about to execute said contract and the
terms thereof require the furnishing of a bond for the faithful performance of said
contract;
NOW, THEREFORE, We, STEINY AND COMPANY, INC.
as Principal, and SAFECO INSURANCE COMPANY OF AMERICA
as Surety, are held and firmly bound unto the City of Newport Beach, in the sum of
ONE HUNDRED NINETEEN THOUSAND FOUR HUNDRED SIXTY THREE Dollars ($119,463.00
said sum being equal to 100% of the estimated amount of the contract, to be paid to
the said City or its certain attorney, its successors, and assigns; for which payment
well and truly to be made, we bind ourselves, our heirs, executors and administrators,
successors or assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that if the above bounden Principal,
his or its heirs, executors, administrators, successors, or assigns, shall in all
things stand to and abide by, and well and truly keep and perform the covenants, con-
ditions, and agreements in the said contract and any alteration thereof made as therein
provided on his or their part, to be kept and performed at the time and in the manner
therein specified, and in all respects according to their true intent and meaning, and
shall indemnify and save harmless the City of Newport Beach, its officers and agents,
as therein stipulated, then this obligation shall become null and void; otherwise it
shall remain in full force and virtue.
And said Surety, for value received, hereby stipulates and agrees that no change,
extension of time, alterations or additions to the terms of the contract or to the
work to be performed thereunder or to the specifications accompanying the same shall
in any wise affect its obligations on this bond, and it does hereby waive notice
f 1'k
1 11
Is
Page 11
Faithful Performance Bond (Continued)
of any such change, extension of time, alterations or additions to the terms of the
contract or to the work or to the specifications.
In the event that any principal above named executed this bond as an individual,
it is agreed that the death of any such principal shall not exonerate the Surety from
its obligations under this bond.
IN WITNESS WHEREOF, this instrument has been duly executed by the Principal and
Surety above named, on the 14th day of NovEmgEg
STEMY AND Seal
Name of Contractor T049fipaly
C1..JAY M MiR.r: SMRE?ARY
gnature gna iltie
Authorized Signature and Title
SAFECO INSURANCE COMPANY OF AMERICA (Seal)
Name of Surety
16320 Man Boulevard. Van Nuyq - Calif_ Q1 AM
Address of
SignatUre and Titlefof Authorized Agent
JEAN WILLCOX
3550 Wilshire Blvd., Los Angeles, Calif. 90010
Address of Agent
15—' 1
Telephone -h-o'ne—N2o'. of Agent
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SAFECO
KNOW ALL BY THESE PRESENTS:
POWER OF ATTORNEY �SAFECO INSURANCE COMPANY OF AMERICA
GENERAL INSURANCE COMPANY OF AMERICA
HOME OFFICE: SAFECO PLAZA
SEATTLE, WASHINGTON 98185
No.
5868
That SAFECO Insurance Company of America and General Insurance Company of America, each a
Washington corporation , does each hereby appoint
_----- _-- . - ---- -JEAN WILLCOX, Los Angeles, California— - - - --
its true and lawful attorney(s) -in -fact, with full authority to execute on its behalf fidelity and surety bonds or undertakings
and other documents of a similar character issued in the course of its business, and to bind the respective company thereby.
IN WITNESS WHEREOF, SAFECO Insurance Company of America and General Insurance Company of America have
each executed and attested these presents
this R *fi day of March , 19 79 .
CERTIFICATE
t-
CC-
Extract from Article VI, Section 12, of the By -Laws of SAFECO Insurance Company of America
and of General Insurance Company of America:
"Article VI, Section 12, — FIDELITY AND SURETY BONDS ... the President, any Vice President, and the Secretary shall
each have authority to appoint individuals as attorneys -in -tact or under other appropriate titles with authority to execute on
behalf of the company fidelity and surety bonds and other documents of similar character issued by the company in the
course of its business ... On any instrument making or evidencing such appointment, the signatures may be affixed by
facsimile. On any instrument conferring such authority or on any bond or undertaking of the company, the seal, or a
facsimile thereof, may be impressed or affixed or in any other manner reproduced; provided, however, that the seal shall not
be necessary to the validity of any such instrument or undertaking."
Extract from a Resolution of the Board of Directors of SAFECO Insurance Company of America and
of General Insurance Company of America adopted July 28, 1970:
"On any certificate executed by the Secretary or an assistant secretary of the Company setting out,
(i) The provisions of Article VI, Section 12 of the By -Laws, and .
(ii) A copy of the power -of- attorney appointment, executed pursuant thereto, and
(iii) Certifying that said power -of- attorney appointment is in full force and effect,
the signature of the certifying officer may be by facsimile, and the seal of the Company may be a facsimile thereof."
1, Wm. Hammersla, Vice President and Secretary of SAFECO Insurance Company of America and of General Insurance
Company of America, do hereby certify that the foregoing extracts of the By -Laws and of a Resolution of the Board of
Directors of these corporations, and of a Power -of- Attorney issued pursuant thereto, are true and correct, and that both the
By -Laws, the Resolution and the Power -of- Attorney are still in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the facsimile seal of each corporation
this 14th day of NOVEMBER , 19 86
�pE Culp, `oF
s
SEAL
x,./953 ,•.
CORPORATE
SEAL
x
\19? � .�/
City of Newport Beach
3300 Newport Boulevard
Newport Beach, CA 92663
NAME AND ADDRESS OF INSURED
2230 East
lerton
• CERTIFICATE OF INSURANCE
Avenue
•
Page 12
AFFORDING COVERAGES
Company A The Travelers Indemnity Company
Letter
Company B
Letter
Company C
Letter
Company D
Letter
Company E
Letter
This is to certify that policies of insurance listed below have been issued to the insured named
above and are in force at this time, including attached endorsement(s).
NOTE: The Comprehensive General Liability and Automotive Liability policies are endorsed
with the attached City of Newport Beach Endorsements.
CANCELLATION: Should any of the above described policies be cancelled or coverage reduced
before the expiration date thereof,,the-Insurance Company affording coverage
shall provide 30 days' advance notice to the City of Newport Beach by
registered mail, attention: Public Works Department. s /J /N: 8059
,
By: Agency: �� A enc Alexander & Alexander of CA., Inc.
ut orized Represfttativk
Date: November. 14. 1986 Telephone: I85 -5211
Description of operations /locations /vehicles: All operations performed for the City of Newport
Beach by or on behalf of the named insured in connection with the following designated contract:
STREET LIGHT CONVERSION PROGRAM PHASE III (C -2563)
Project Title and Contract Number
NOTICE: This certificate or verification of insurance is not an insurance policy and does not
amend, extend or alter the coverage afforded by the policies listed herein. Notwith-
standing any requirement, term, or condition of any contract or other document with
respect to which this certificate or verification of insurance may be issued or may
pertain, the insurance afforded by the policies described herein is subject to all
the terms, exclusions and conditions of such policies, including attached endorsements.
X31
Policy
LIMITS OF LIABILITY
IN THOUSANDS
000
COMPANY
TYPES OF INSURANCE
Policy
Exp.
g. ro uc s/
LETTER
COVERAGE REQUIRED
No.
Date
Each
Completed
Occurrence
Operations
GENERAL LIABILITY
Bodily Injury
$
$
x Comprehensive Form
x Premises - Operations
o
Property Damage
$
$
A
x Explosion & Collapse Hazard
y
x Underground Hazard
7/1/87
x Products /Completed Operations
Bodily Injury
Hazard
m
and Property
x Contractual Insurance
°
Damage Combined
$1,000,
$ 11000,
x Broad Form Property Damage
x Independent Contractors
x Personal Injury
Marine
Personal Injury
$ 1,000,
Aviation
AUTOMOTIVE LIABILITY
(] Comprehensive Form
Bodily Injury
$
A
❑x Owned
°
7/1/87
(Each Person
o t y njury
$
0
0
(Each Occurrence
❑x Hired
Pro ert ame
o t y Injury and
❑x Non -owned
Property Damage
Combined
$ 1,000,
EXCESS LIABILITY
❑ Umbrella Form
Bodily Injury
❑ Other than Umbrella Form
and Property
Damage Combined
$
$
WORKERS' COMPENSATION
't
T69973
Statutor
$1,000,
Accident)
A
EMPLOYER'S LIABILITY
186
7/1/87
NOTE: The Comprehensive General Liability and Automotive Liability policies are endorsed
with the attached City of Newport Beach Endorsements.
CANCELLATION: Should any of the above described policies be cancelled or coverage reduced
before the expiration date thereof,,the-Insurance Company affording coverage
shall provide 30 days' advance notice to the City of Newport Beach by
registered mail, attention: Public Works Department. s /J /N: 8059
,
By: Agency: �� A enc Alexander & Alexander of CA., Inc.
ut orized Represfttativk
Date: November. 14. 1986 Telephone: I85 -5211
Description of operations /locations /vehicles: All operations performed for the City of Newport
Beach by or on behalf of the named insured in connection with the following designated contract:
STREET LIGHT CONVERSION PROGRAM PHASE III (C -2563)
Project Title and Contract Number
NOTICE: This certificate or verification of insurance is not an insurance policy and does not
amend, extend or alter the coverage afforded by the policies listed herein. Notwith-
standing any requirement, term, or condition of any contract or other document with
respect to which this certificate or verification of insurance may be issued or may
pertain, the insurance afforded by the policies described herein is subject to all
the terms, exclusions and conditions of such policies, including attached endorsements.
X31
• • Page 13
CITY OF NEWPORT BEACH
AUTOMOTIVE LIABILITY INSURANCE ENDORSEMENT
It is agreed that:
With respect to such insurance as is afforded by the policy for Bodily Injury and
Property Damage Liability, the City of Newport Beach, its officers and employees are
additional insureds but only with respect to liability for damages arising out of
the ownership, maintenance or use of automobiles (or autos) used by or on behalf of
the named insured in connection with the contract designated below. The insurance
extended by this endorsement to said additional insured does not apply to bodily
injury or property damage arising out of automobiles (1) owned by or registered in
the name of an additional insured, or (2) leased or rented by an additional insured,
or (3) operated by an additional insured. The insurance afforded the additional
named insured(s) shall apply as primary insurance and no other insurance maintained
by the City of Newport Beach will be called upon to contribute with insurance
provided by this policy.
2. The policy includes the following provision:
"The insurance afforded by the policy applies separately to each insured
who is seeking coverage or against whom a claim is made or suit is brought,
except with respect to the limits of the Insurance Company's liability."
3. The limits of liability under this endorsement for the additional insureds named in
paragraph 1 of this endorsement shall be the limits indicated below for either Multi-
ple Limits or Single Limit, whichever is indicated by the letter X in the appropriate
box.
( ) Multiple Limits
Bodily Injury Liability
Property Damage Liability
( ) Single Limit
Bodily Injury Liability
and
Property Damage Liability
Combined
$ each occurrence
$ each occurrence
$ 1,000,000. each occurrence
The limits of liability as stated in paragraph 3 of this endorsement shall not in-
crease the total liability of the Insurance Company for all damages as the result of
any one accident or occurrence in excess of the limits of Liability stated in the
policy as applicable to Automobile Liability Insurance.
4. Should the policy be cancelled or coverage reduced before the expiration date thereof,
the Insurance Company shall provide 30 days' advance notice to the City of Newport
Beach by registered mail, Attention: Public Works Department.
5. Designated Contract:
e an
II
T
This endorsement is effective Nov.14, 1986 at 12:01 A.M. and forms a part of
Policy No. 166TI50786
Named Insured Steiny and Company, Inc. Endorsement No. A
Name of Insurance Company The Travelers Indemnity Co.By ��, /�� -►Y'
Authorized Representati e
Alexander & Alexander of CA., Inc.
It is agreed that:
0
CITY OF NEWPORT BEACH
COMPREHENSIVE GENERAL LIABILITY INSURANCE ENDORSEMENT
Page 14
1. With respect to such insurance as is afforded by the policy for Comprehensive General
Liability, the City of Newport Beach, its officers and employees are additional in-
sureds but only with respect to liability arising out of operations performed by or on
behalf of the named insured in connection with the contract designated below or acts
and omissions of the City of Newport Beach in connection with its general supervision
of such operations. The insurance afforded said additional insured shall apply as
primary insurance and no other insurance maintained by the City of Newport Beach will
be called upon to contribute with insurance provided by this policy.
2. The policy includes the following provision:
"The insurance afforded by the policy applies separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of the
Insurance Company's liability."
3. The insurance afforded by the policy for Contractual Liability Insurance (subject to
the terms, conditions and exclusions applicable to such insurance) includes liability
assumed by the named insured under the indemnification or nold harmless provision con-
tained in the written contract, designated below, between the named insured and the
City of Newport Beach.
4. With respect to such insurance as is afforded by this policy, the exclusions, if any,
pertaining to the explosion hazard, collapse hazard and underground property hazard
(commonly referred to as "XCU "hazards) are deleted.
5. The limits of liability under this endorsement for the additional insured named in
paragraph 1 of this endorsement shall be the limits indicated below for either Multiple
Limits or Single Limit, whichever is indicated by the letter X in the appropriate box.
( ) Multiple Limits
Bodily Injury Liability $ each occurrence
Property Damage Liability $ each occurrence
( ) Single Limit
Bodily Injury Liability $ 1,000,000. each occurrence
and
Property Damage Liability
Combined
The applicable limit of the Insurance Company's liability for the insurance afforded
for contractual liability shall be reduced by any amount paid as damages under this
endorsement in behalf of the additional insureds.
The limits of liability as stated in this endorsement shall not increase the total
liability of the Insurance Company for all damages as the result of any one occurrence
in excess of the limits of liability stated in the policy as applicable to Comprehen-
sive General Liability Insurance.
6. Should the policy be cancelled or coverage reduced before the expiration date thereof,
the Insurance Company shall provide 30 days' advance notice to the City of Newport
Beach by registered mail, Attention: Public Works Department
7. Designated Contract:
e
This endorsement is effective Nov. 14, 1986 at 12:01 A.M. and forms a part of
Policy No. 166TI51986
Named Insured Steiny and Company, Inc. Endorsement No. A
Name of Insurance Company The Travelers Indemnity ccBy ��Q�- C.Q_�`�—
Authorized Repr 6enta ive
Alexander & Alexander oi' :CA., Inc.
• . 1 Page 15
CONTRACT
THIS AGREEMENT, entered into this l day of J�, 19 le,
by and between the CITY OF NEWPORT BEACH, hereinafter "City,' and
Steiny and Company , hereinafter "Contractor, "is made with
reference to the following facts:
(a) City has heretofore advertised for bids for the following
described public work:
e
-2563)
Co C ntract No.
(b) Contractor has been determined by City to be the lowest responsi-
ble bidder on said public work, and Contractor's bid, and the compensation set
forth in this contract, is based upon a careful examination of all plans and
specifications by Contractor,
NOW, THEREFORE, the parties hereto agree as follows:
1. Contractor shall furnish all materials and perform all of the work
for the construction of the following described public work:
STREET LIGHT CONVERSION PROGRAM PHASE III (C -25631
Title of Project o�Pac o.
which project is more fully described in the contract documents. Contractor
shall perform and complete this work in a good and workmanlike manner, and in
accordance with all of the contract documents.
2. As full compensation for the performance and completion of this
work as prescribed above, City shall pay to Contractor the sum of
e Hundred Nineteen Thousand Four Hundred Sixty -Three Dollars ($_119.4fi�3 DODlZ
This compensation includes (1) any loss or damage arising from the nature of the
work; (2) any loss or damage arising from any unforeseen difficulties or obstruc-
tions in the performance of the work; (3) any expense incurred as a result of any
suspension or discontinuance of the work; but excludes any loss resulting from
earthquakes of a magnitude in excess of 3.5 on the Richter Scale and tidal waves,
and which loss or expense occurs prior to acceptance of the work by City.
3. All of the respective rights and obligations of City and Contractor
are set forth in the contract documents. The contract documents are incorporated
herein by reference as though set out in full and include the following:
(a) Notice Inviting Bids
(b) Instruction to Bidders and documents referenced therein
(c) Payment Bond
(d) Faithful Performance Bond
(e) Certificate of Insurance and endorsement(s)
0 S Page 16
(f) Plans and Special Provisions for
FREET LIGHT CONVERSION PROGRAM PHASE
Title of Project
(g) This Contract.
Contract No.
4. Contractor shall assume the defense of, and indemnify and hold
harmless, City and its officers, employees and representatives from all claims,
loss or damage, except such loss or damage proximiately caused by the sole
negligence of City or its officers, employees and representatives.
IN WITNESS WHEREOF, the parties hereto have caused this contract to
be executed the day and year first above written.
ATTEST:
i,'/J'
City Clerk
APPROVED AS TO FORM:
CiFty Attorney
,
I
CITY
CTFTNY AND COMPa1VY, INC
Name of Contractor (Principal)
S /David Ch dhnurnP
Authorized Sig ture and Title
JAY 6 PFR f' 916:6{ETARY-
Au or ze Si nat e and Tide:
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CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
STREET LIGHT CONVERSION
PHASE III
CONTRACT NO. 2563
SPECIAL PROVISIONS
INDEX
SECTION
PAGE
I.
SCOPE OF WORK . . . . . . . . . . . . . . . . . . . .
. . . . . . 1
II.
TIME OF COMPLETION . . . . . . . . . . . . . . . . . .
. . . . . . 1
III.
PAYMENT . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . 1
IV.
PUBLIC CONVENIENCE AND TRAFFIC CONTROL . . . . . . . .
. . . . . . 1
V.
CONVERSION OF SERIES CIRCUITS . . . . . . . . . . . . .
. . . . . . 1
VI.
SEPARATION OF LUMINAIRES ON SIGNAL STANDARDS . . . . .
. . . . . . 2
VII.
SERVICE POINTS . . . . . . . . . . . . . . . . . . . .
. . . . . . 2
VIII.
PEDESTAL ENCLOSURE . . . . . . . . . . . . . . . . . .
. . . . . . 3
IX.
LUMINAIRE REPLACEMENT . . . . . . . . . . . . . . . . .
. . . . . . 3
X.
RELOCATION OF STREET LIGHT STANDARDS . . . . . . . . .
. . . . . . 3
XI.
NEW STREET LIGHTING STANDARD . . . . . . . . . . . . .
. . . . . . 4
XII.
SIDEWALK REPLACEMENT . . . . . . . . . . . . . . . . .
. . . . . . 4
XIII.
CALTRANS ENCROACHMENT PERMIT . . . . . . . . . . . . .
. . . . . . 4
XIV.
SALVAGE . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . 4
SP1of4
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
SPECIAL PROVISIONS
FOR
STREET LIGHT CONVERSION PROGRAM
PHASE III
CONTRACT NO. 2563
I. SCOPE OF WORK
The work to be done under this contract consists of converting existing
series street lighting systems to multiple systems, installing new multiple
system metered service points, replacing existing mercury -vapor street
lighting luminaires with high - pressure sodium -vapor luminaires, relocating
existing street lighting standards, and installing new street lighting
standards.
The Contract requires completion of all work accordance with (1) these
Special Provisions, (2) the Plans (Drawing No. E- 5029 -5), (3) the City's
Standard Special Provisions and Standard Drawings for Public Works
Construction ( 985 Edition) and (4) the Standard Specifications for
Public Works Construction (1985 Edition), including supplements. Copies of
the Standard Special Provisions and Standard Drawings may be purchased at
the Public Works Department for Five Dollars ($5). Copies of the Standard
Specifications may be purchased at Building News, Inc., 3055 Overland
Avenue, Los Angeles, CA 90034.
II. TIME OF COMPLETION
The Contractor shall complete all field work on this contract by
January 31, 1987, or within ninety (90) consecutive calendar days after the
start of construction, whichever comes first. No work shall begin until a
schedule of work has been approved by the Engineer.
III. PAYMENT
The unit or lump sum price bid for each item of work shown on the proposal
shall be considered as full compensation for labor, equipment, materials
and all other things necessary to complete the work in place, and no addi-
tional allowance will be made therefor.
IV. PUBLIC CONVENIENCE AND TRAFFIC CONTROL
The Contractor shall provide traffic control and access in accordance with
Section 7 -10 of the Standard Specifications and the Work Area Traffic
Control Handbook (WATCH), also published by Building News, Inc.
V. CONVERSION OF SERIES CIRCUITS
The existing series circuit systems
verted to 240 -volt multiple systems
the traffic signal standards.
shown on the drawings are to be con -
and separated from the luminaires on
• • • SP2of4
In some of the conduits the existing conductors may be reused for the
multiple systems. In the remaining conduits, the existing conductors shall
be removed from the conduit and new conductors installed with sizes as
shown on the drawings.
In the locations shown on the drawings, new conduit and conductors are to
be installed. New conduit shall be P.V.C. except where the Contractor
elects to install the conduit by jacking methods, and it may then be metal.
The Contractor shall remove and shall salvage the transformers in the pull
boxes located adjacent to the light standards and reconnect the conductors
in a multiple configuration both in the pull box and in the base of the
standard.
The conversions shall be accomplished in phases so that the number of
lights out of service at any one time will be minimized. The
Contractor shall do the necessary grounding and /or temporary reconnections
to isolate the portions of the system being converted from the remainder.
In no event shall any portion of the system be out of service on weekends
or on holidays or for more than five consecutive days. The Contractor
shall submit a construction plan showing the phases of the conversions, and
the estimated length of outages. The plan shall be approved by the City
prior to the Contractor starting work.
Materials and construction methods for the conversions shall conform to
the requirements of the Standard Specifications. The lump sum price bid
for converting each system shall include all things necessary to complete
the conversion including removing and salvaging transformers, removing and
installing new conductors, installing new conduit and conductors, and re-
splicing connections in pull boxes and in bases of light standards. The
lump sum price bid is not to include replacement of pedestal enclosures.
VI. SEPARATION OF LUMINAIRES ON SIGNAL STANDARDS
This item of work shall include all work necessary to separate the eleven
(11) luminaires on the traffic signal standards from the new multiple
systems. The signal systems to which the new luminaires are to be con-
nected are owned and maintained by Caltrans. Prior to doing any work on
the Caltrans system, the Contractor shall notify the Caltrans signal main-
tenance supervisor, Mr. Ed Berry at (714) 558 -6716. No work shall commence
until a schedule has been approved by a Caltrans representative. All work
and materials shall conform to Caltrans requirements.
The lump sum price bid for this item of work shall include installing the
new relay in advance of the service point, installing the neutral conductor
from the service point to the indicated pull box, disconnecting the lumi-
naire conductors from the existing series system and removing and salvaging
the transformers. Caltrans will be responsible for connecting the lumi-
naires to the conductors in the pull box.
VII. SERVICE POINTS
New 240 -volt metered service points shall be installed at the locations
shown on the drawings. Equipment and installation shall conform to
Drawing No Std -206 -L except that the pedestal enclosure shall conform
to the requirements of Section VIII of these Special Provisions.
VIII
IX
SP 3 of 4
The service point shall be complete and operable prior to starting the con-
version of the series system.
When all work is completed, except for the connection of the conductors to
the Southern California Edison Company supply point, the Contractor shall
make arrangements with the Ward Erickson of Southern California Edison
Company at (714) 895 -0261 to make the connection. The Contractor shall
have a representative present when the connection is made.
The lump sum price bid for this item of work shall include conduit and con-
ductor connections to the converted City -owned multiple system and the
necessary facilities required by the Southern California Edison Company for
connections to their system. Service charges by Southern California Edison
Company will be billed to and paid by the City.
PEDESTAL ENCLOSURE
Pedestals for service points shall be free - standing type. The pedestal
shall be complete with meter socket and factory - installed test blocks, and
shall comply with the requirements of the Southern California Edison
Company. The pedestal shall be furnished as a complete pre -wired assembly
and shall be Myers Cat. #MEUGQ- M100C /SS or approved equal.
Enclosure shall be zinc - coated steel, minimum 12 -gauge thickness. Cabinet
shall be protected against corrosion, in accordance with U.L.50, Cabinets
and Boxes, Section 13. Exterior covers to be minimum 14 -gauge steel and
shall not require the use of a tool to expose interior components for
installation or servicing. All factory - installed components shall be U.L.
listed. All factory - installed conductors shall be copper, size and type to
conform to NEC and U.L. requirements. Enclosure shall be furnished with a
detachable sub -base designed to be encased in concrete. Enclosure shall
fasten to sub -base with P' diameter bolts. Mounting bolts shall not be
visible outside the enclosure after installation on sub -base.
Enclosure finish shall consist of one coat zinc chromate primer and two
coats baked enamel paint. Finish shall conform to California Department of
Transportation Specifications, Section 86 -2.16. Color of paint shall be
color number 14672 of Federal Specification 595 a.
LUMINAIRE REPLACEMENT
This item of work includes all work necessary to remove existing luminaires
and furnish and install new luminaires, and furnish and install a fuse
holder and appropriately sized fuse in the base of each lighting standard,
except signal lighting standards. New luminaires shall be either 70, 100,
or 250 watt, 120 volt or 240 volt as indicated on the drawings, high -
pressure sodium -vapor with enclosed regulator -type ballast, photo electric
cell receptable, charcoal filtered optical assembly. Mast arm luminaires
shall be General Electric M 250 A2 or Hubbell RL -400, RL -150 or approved
equal with Type III distribution and U t -off optics. Post top luminaires
shall be General Electric Type PM -117 Lucalox with Type II distribution,
or approved equal.
X. RELOCATION OF STREET LIGHT STANDARDS
This item of work includes all work necessary to remove and relocate the
existing street lighting standards as indicated on the drawings. The new
• SP4of4
installation shall conform to Drawing No. Std -201 -L and 205 -L. The lump
sum price bid for this item of work shall include pull boxes, conduit, and
conductors necessary to connect the relocated standard to the underground
system. The replacement of the luminaire is not included in this item of
work.
XI. NEW STREET LIGHTING STANDARD
This item of work includes furnishing and installing a 31' -3" street
lighting standard with a 250 -watt H.P.S. luminaire per Drawing No.
Std - 201 -L.
The lump sum price bid for this item of work shall include bracket arm,
pull boxes, conduit, conductors and fuses and all other items necessary for
a complete installation and connection to the underground system.
XII. SIDEWALK REPLACEMENT
Where concrete sidewalk is removed to install conduit, lighting standard
foundations or pull boxes, the sidewalk shall be sawcut and replaced to
score lines or joints. The finish of the replaced sidewalk shall match the
existing. Cost to be included with other items of work.
XIII. CALTRANS ENCROACHMENT PERMIT
All work within Pacific Coast Highway shall conform to the requirements of
the Caltrans Encroachment Permit which is included in these contract docu-
ments.
The Contractor shall furnish the State with a signed application requesting
a separate Caltrans permit authorizing the Contractor to perform the work
within the State Highway right of way for the City. The City will reim-
burse the Contractor for engineering inspection costs charged by the State.
These costs are not to be included in the prices bid for the various items
of work.
Costs charged to the Contractor by the State for permit - related field work
performed by Caltrans maintenance forces will not be reimbursed by the
City.
XIV. SALVAGE
All removed luminaires, transformers, pedestal enclosures and other unused
material or equipment shall be salvaged and delivered by the Contractor to
the City's Utilities Yard at 949 West 16th Street Street. The Contractor
shall be responsible for protecting all salvaged material against damage
until it is delivered at the City Yard.
Compensation for salvaging materials shall be considered as included in the
prices bid for the other items of work, and no additional allowance will be
made therefor.
DEPARTMENT OF TRANSPORTATION ICALTRANSI
ENCROACHMENT PERMIT
in compliance with your application of June 2 t9 86
received on June 23 19 86
Environmental document information ha "s been reviewed and considered prior to
approval of this permit ❑ No N - Yes
In addition to any set fees the permittee will be billed for any field work by Caltrans
forces and Review. ❑ No X% Yes Inspection ❑ NoNK Yes
No project work shall be commenced until all other necessary permits and
environmental clearances have been obtained.
City of Newport Beach
3300 Newport Boulevard
Newport Beach, Ca 92663 -3884
Attn: Joseph Devlin
PERMIT NO.
786 -NSN -1653
DIST. CO. RTE, P.M.
07 -ORA- 001 - 15.281/16.36
FEE PAID DEPOSIT
S Exempt t s
BOND AMOUNT
BOND COMPANY
BOND NUMB
DATE
Au crust 25 1986
PERMITTEE:
subject to the General Provisions and the following, PERMISSION IS HEREBY GRANTED to:
enter within State right of way along Pacific Coast Highway (Route 001) between Seaward
Boulevard and Acacia,Avenue, in the Citv of Newport Beach, 07-ORA -001- 15.281/16.36, for the
purpose of installing luminaires with. 250 watt, 120 volt H.P.S. with photoelectric cell
and charcoal filtered optical assembly, all in accordance with current State Specifications,
the attached Special Provisions and the Permit Plans dated August 25, 1986.
Permittee shall notify permit inspector by calling Bob Curl (213) 620 -2030 between 0700 and 0900
a minimum of three working days prior to the initial start of work and one working day prior to closing traffic lanes.
Permittee shall arrange a pre- construction meeting with their contractors and the permit inspector to insure a
complete understanding of the work and the permit requirements.
"BY ACCEPTANCE OF THIS PERMIT, THE PERMITTEE UNDERSTANDS AND AGREES TO REIMBURSE THE
STATE FOR ANY AND ALL COSTS INCURRED FOR HAVING CORRECTIVE WORK PERFORMED BY STATE
FORCES OR UNDER CONTRACT IN THE EVENT THAT THE PERMITTEE, HIS CONTRACTOR OR
SUBCONTRACTOR FAILS TO INSTALL, REPLACE, REPAIR, RESTORE OR REMOVE FACILITIES TO STATE
SPECIFICATIONS FOR THE IMMEDIATE SAFE OPERATION OF THE HIGHWAY AND SATISFACTORY
COMPLETION OF ALL PERMIT WORK.
IT IS UNDERSTOOD THAT THE ABOVE CHARGES ARE IN ADDITION TO ANY PERMIT FEES AND THAT THE
PERMITTEE WILL BE BILLED FOR SAID CHARGES AFTER SATISFACTORY COMPLETION OF ALL PERMIT
WORK."
Permitlee, his agents or contractors are bound by and shall comply with all provisions of this permit and the
instructions of the State representative while performing any work authorized by this permit.
The following attachments are also included•as part of this permit.
a) Utility Maintenance Provisions: u No )p Yes
b) Special Provisions: o No )b Yes A, D, H, Q
c) Cal -Osha permit required prior to beginning work: M No o Yes if
This permit is void unless the work is completed before April 30 19 87
This permit is to be strictly construed and no other work other than specifically mentioned is hereby authorized.
WORK SHALL BE SUSPENDED IF PERMIT COPY IS NOT AT JO¢ SITE.
Orange cc: Ed Berrv- Traffic A,PPROVED.
San Juan Capistrano Signal. Mtce.
B. Curl -Insp. ► DONALD IV. WATT DISTRICT ENGINEER
L. Kellerman -Info.
AD-camp Br L
AVELINO DEY "sst. DISTRICT PERMIT ENGINEER
0 Pi
7 -MA•74 ft•04
a;
City, of Newport Beach -2-
A
786 -NSN -1653
0
1. If the work authorized by this permit is to be performed by contractors for a
Public Agency, the Permittee's contractor shall furnish the State with a signed
application requesting a separate Caltrans permit authorizing the contractor to
perform the work within the State Highway right of way for the Permittee.
The Permittee's contractor will be required to reimburse the State for-the cost
incurred for engineering inspection of the work within the State right of way and
all other permit related field work performed by Caltrans Maintenance Forces.
The Permittee's contractor is required to have the signed original permit with
all Special Provisions and plans stamped CALTRANS PERMIT PLANS dated August 25,
1986 at the job -site at all times while work is being conducted.
a. Fee calculations had been adjusted and shown on the Permit application.
2. Traffic control shall be provided by the Permittee in accordance with State Standards
and subject to the approval of the State Permit Inspector.
a. All lane closures on multilane highways shall be made using an approved
flashing arrow sign. The State Inspector shall close down any project found
to have such a lane closure without the required flashing arrow signs.
3. Pedestrian traffic shall be protected at all times.
4. Permittee shall dotify /coordinate with other local agency such as Police, Fire and
Sheriff's Department, CHP, ambulance services, etc. regarding lane clsoures during
overhead facilities installation.
5. Lighting at the signalized intersections (4) shall be done in accordance with the
State Standard Specifications and Standard Plans.
6. Lighting system shutdowns shall not interfere with the regular lighting schedule,
unless otherwise permitted by the State Inspector.
7. 400 -watt mercury vapor luminaires and external ballasts shown on the plan (sheet 2)
to be removed at the signalized intersections (4) on Pacific Coast Highway at
MacArthur Boulevard /Carnation Avenue, Goldenrod, Marguerite Avenue and Poppy
Avenue shall become the property of the Permittee's contractor.
8. Installation of 250 -watt high sodium vapor luminaires with intergral ballast (120v)
built -in photoelectric control to replace the aforesaid luminaires and ballasts,
including the said work indicated in construction notes 17, 18, 19, and 20 on sheet
2, shall be done at no cost to the State.
9. Field wiring connections for the above- mentioned work will be done by State forces.
Ed Berry of State Traffic Signal Maintenance shall be notified, at least 24 hours
in advance, at (714) 657 -6716.
.,
City of Newport Beach
-3- 786 -NSN -1653
10. Care shall be exercised at all times to protect existing State facilities. Any
damage resulting from work on this permit shall be repaired immediately by Per -
mittee to the satisfaction of the State Permit Inspector at no cost to the State.
11. Three (3) copies of the "As- Built" Plans shall be submitted by the Permittee to
'the State Permit Inspector upon completion of this work.
12. A pre -job conference with the State Permit Inspector and Ed Berry, (714) 657 -6716 is
required prior to start of work within State right of way.
13. All work performed under this permit shall be subject to the approval and authority
of the State Permit Inspector.
7
DEPARTMENT Of TRANSPORTATfON (CALTRANS)
CENERAL PROVISIONS TO ENCROACHMENT ►ERNIT
ON -M -P -2028 (Rev. 2/82)
1. AUTHORITTI This permit is issued in accordance with Chapter S Division
1, commencing with Section 660 of the Street@ and Highways Code.
2. REVOCATIONS Except as otherwise provided for public corporations,
franchise holders, and utilities, encroachment permits are Tevocabls on
five days notice. These General Provisions, Utility Maintenance Provi-
sions, and this Encroachment Permit issued hereunder are revocable or
subject to modification or abrogation at any time, without prejudice,
however, to prior right*, including those evidenced by joint use agree-
ments franchise rights or reserved right for operating purposes in a
grant of highway easement.
7. PERMITS FOR RECORD ONLTt If occupation of highway right of way is
under joint use agreement or under prior easement, encroachment permits
will be issued to the permittee for the purpose of providing Caltrans
with notice and record of work, and for the terms and conditions relating
to public safety. No now or different rights or obligations era intended
to be crested by the permit in such cases and all such prior rights shall
ke fully protected. Encroachment Permits issued in such cases shall have
designated across the face thereof •Notice and Record Purposes Only".
(District Office of Right of Nay must give approval for this designation).
0. RESPONSIBLE ►ARTT1 No party other than the named pe.raittee or
contractor of the permittes is authorized to work under this permit.
S. ACCEPTANCE Of PROVISIONSs It is understood and agreed by the persittes
that the doing of any work under this permit shall constitute an accept-
ance of the provisions of this permit and all attachments.
6. NB PRECEDENT ESTANLISNEOs This permit Is issued with the understanding
that any particular action is not to be considered as establishing any
precedent (1) on the qua at Lon of the expediency of permitting any certain
kind of encroachment to be erected within right of way of *tats highways
or (2) as to any utility of the acceptability of any such permits as to
any other or future situation.
7.
NOTICE PRIOR TO STARTING 00091 Before starting work under the Encroach-
ment Permit, the permittee *hall notify the District Director
or other
designated employee three working days prior to initial start
of work.
When work has been Interrupted, an additional 24-hour notification
is
required before restarting work. Unless otherwise specified,
all work
••hall1 bs performed on weekdays and during normal working hours
of the
Grantor`• inspector.
S.
BEEP PERMIT ON THE 0OR0s The Encroachment permit or a copy thereof
shall be kept at the site of the work and must be shown to any
represen-
tative of Caltrens or any law enforcement officer on demand.
WORK SHALL
BE SUSPENDED If PERMIT IS NOT AT 308 SITE AS PROVIDED.
9.
CONFLICTING PERNITSI If a prior encroachment conflicts with
the pro-
posed work, the new p*rmittee must arrange for any necessary
removal
or relocation with the prior permittee. Any such removal or
relocation
will be at no expense to the State.
10.
►ENMITS FROM $TRES ACERCIESs The party or parties to whom a
permit
is issued shall, whenever the ease is required by low, secure
the written
order or consent to any work under a permit from the Public
Utilities
Commission of the State of California. Cal -OSHA or any other
public
i
• •
agency having jurisdiction and any permit shall not be valid until such
order or consent is obtained.
11. PROTECTION OF fRAFFICS Adequate provisions shall be made for the pro-
tection of the traveling public. The earning signs, lights and other safety
devices and other measures required for the public safety, shall conform to
the requirements of the Manuel of Traffic Controls or any sign manual
issued or to be issued by Coltrane end /or the current Coltrane Standard
Specifications. traffic control for day or nighttime lane closures will be
in conformance with Caltrans standard plans for Traffic Control System.
Nothing in the permit is intended as to third parties, to Impose on
permitter any duty, or standard of care, greater then or different than,
the duty or standard of care imposed by law.
12. MINIMUM INTERFERENCE NITN TOAFfICS All work shall be planned and carried
out so that there will be the least possible Inconvenience to the traveling
public. Parmittee 1a authorized to place properly attired flagmen to stop
and warn conventional highway traffic for neceassary protection to public
safety, but traffic *hall not be unreasonably delayed. flagging procedures
shall be In conformance with the Instructions to flaggers pamphlet and or
Manual of Traffic Control* issued by Coltrane.
17. STORAGE Of NATERIALSt He construction material shall be stored, nor
equipment parked, within ton (10) feet from the edge of pavement or traveled
way. Utilities are subject to the provisions of Section 22512 of the
Vehicle Coda.
10. CLEAN OF RIGNT Of OATS Upon completion of the work', all brush, timber,
scraps, material, ate. shall be entirely removed and the right of way shall
be left In as presentable a condition an existed before work started.
15. STANDARDS OF CONSTRNCTIONr All work performed within the highway shall
conform to recognized standards of construction and current Coltrane
Standard Specifications and any special provisions relating thereto.
16. INSPECTION AND APPROVAL OT�CALTRANSS All work shall be subject to
inspection and approval by Coltrane. The parmittes shell notify Coltrane
when the work has been completed. -
17. ACTUAL COST Of MILLINGS When the pormittes is to be billed actual costs
(as indicated on the face of the permit) such costa will include salaries,
traveling expenses, incidental expenses and overhead.
10. FUTURE NOTING OF INSTALLATIONS
a) Installation Requested by Permittee. If the Encroachment Permit wee
issued at request of the pereittee, it is understood that whenever
construction, reconstruction or maintenance work an the highway any
require, the installation shall, upon request of the Department, be
imsedistely moved by and at the sole expense of the pereittee, except as
otherwise provided by low, or by any applicable permit pro - visions.
b) Utility Moves Ordered by Coltrane. If the installation made under a
permit is being relocated in accordance with Coltrane "Notice to Relocate
Utility facility ", the pereittee shall have the ease and no greater rights
as relocated is it enjoyed prior to moving at Coltrane order.
c) Ut_i l ity in Freeway. This section and the other sections of these
General Pr avisions are subject to Article 25 of Chapter I of Division 1 of
the Streets and Highways Code and other applicable law and in the case of
any inconsistency, the said Article 25 or other applicable law shall
control the removal from or relocation of utility facilities in freeways.
d) future Moving of Installation. It is understood by the pereittee that
whenever construction, reconstruction or maintenance work on the highway
may require, the installation provided for herein shall, upon request of
Celt rune, be moved by the Permittee, the coat of the move to be borne by
the party legally responsible therefor.
0
0
0
19. RESPONSIBILITY FOR DAMAGt: ins state of L;allfornla and ail officers and
employees thereof, including but not limited to the Director of Trsnspor-
tation and the Deputy Director, shall not be answerable or accountable in
any manner for injury to or death of any person, including but not limited
to the peraittee, persons employed by the peraittee, persons acting in
behalf of the peraittee or for damage to property from any cause which
might have been prevented by the peraittee, those persons employed by the
peraittee, or persona acting in behalf of the permitter. The permites
shall be responsible for any liability imposed by law and for injuries to
or death of any person including but not limited to the p.ermittee, person
employed by the peraittee, persona acting in behalf of the parmittes, or
damage to property arising out of work permitted and done by the peraittee
under a permit or arising out of the failure on the permittee's part to
perform his obligations under any permit in respect to maintenance or any
other obligations or resulting from defects or obstructions or from any
cause wnatsoever during the progress of the work, or at any subsequent tin
work is Doing performed under cne obligations prov Idea .oy and contemplateo
oy the permit.
ins peraittee snail indemnify and save harmless the State of California an'
all officers and employees thereof, Including but not limited to the _
Director of Transportation and the Deputy Director, from all claims suits
or actions of every name, kind and description brought for or on account o
injuries to or death of any person, including but not limited to.the
peraittee, persona employed by the peraittee, persons acting in behalf of
the peraittee and ths'public or damage to property resulting from the
performance of work under the permit or arising out of the failure on the
permittee's part to perform his obligations under any permit in respect to
maintenance or any other obligations or resulting from defects or obatruc=
Lions or from any cause whatsoever during the progress of the work or at
any subsequent time work is being performed under the obligations — provided
by and contemplated by the permit, except as otherwise provided by statute
The duty of the peraittee to indemnify and save hermleee includes the
duties to defend as set forth in Section 2778 of the Civil Code. The
peraittee waives any and all rights to any type of express or implied
indemnity against the State, its officers or employees.
It is the intent of the parties that the peraittee will indemnify and hold
harmless the State; its officers and employees from any and all claims,
suite or actions as set forth above regardless of the existence or degree
of fault or negligence, whether active or passive, primary or secondary, Di
the part of the State, the peraittee, persons employed by the peraittee or
persons acting in behalf of the peraittee.
20. BONDING: This permit shall not be effective for any purpose unless and
until the peraittee files with the Grantor, a surety bond in the-form and
-amount required by said Grantor. A bond is not ordinarily required of any
public corporation or publicity or privately owned utility, but will be
required of any utility that fail$ to meet any obligation arising out of
the work permitted or done under an Encroachment Permit or fails to ..
maintain its plant, work or facilities.
21. MAKING REPAIRS: In every case the peraittee shall be responsible for
restoring to its former condition as nearly as may be possible, any portio(
of the highway which has been excavated or otherwise d i a t u rbed by permit It a
except where Caltrans elects to make repairs to paving and except where
provision to the contrary is made'in the written portion of any permit. Tr
peraittee shall maintain the surface over facilities placed under any per*
for a period of one (1) year after completion of work under the permit. 1<
the highway I not restored as herein provided for, or if Ca It rang elects r
make repairs, peraittee agrees by acceptance of permit to beat the Gnat
thereof.
Le
0
221 CARE Of DRAINAGES if the work contemplated in any Encroachment Permit
shell interfere with the established drainage, ample provision shall be
made by this perolttes to provide for it as may be directed by Coltrane.
231 SOBNIT FLANS For Installation of all underground facilities and all
surface work of consequence, the permittea shall furnish a plan showing
location and conotuction details with its application. Upon completion of
the work o• -built plans of sufficient accuracy shall be submitted to the
District to determine location of the facility.
24S NAINTEMAMCEs The permittee agrees, by acceptance of a permit, to maintain
properly any encroachment placed by It in the highway and in Inspecting for
the preventing any injury to any portion of the highway resulting from the
encroachment.
251 COST Of OOR[a Unless otherwise stated on the permit or separate written
agreement, all coots incurred for work within the State right of way
pursuant to this Encroachment Permrt shall be borne by the permitter and
permittes hereby waives all claims for indemnification or contribution from
the State for such work.
261 FEDERAL CIVIL RICUTS NEONINEMENTS FOR PUBLIC ACCOMMODATINMS
(A) The permittes for himself, his personal representatives, successors
In Interest, and assigns me port of the consideration hereof, does hereby
covenant and agree that (1) no person on the ground of race, color or
national origin shall be excluded from participation in, be denied the
benefits of, or be otherwise subjected to discrimination in the use of
said facilities. (2) that in connection with the construction of any
improvements on said lands and the furnishing of services thereon, no
discrimination shall be practiced in the selection of employees and
contractors by contractors in the selection and retention of first -tier
subcontractors, in the selection of second -tier subcontractors, (7) that
such discrimination shall not be practiced against the public In their
access to and use of the facilities and services provided for public
accommodations (such as noting, sleeping, rest, recreation and vehicle
servicing) constructed or operated on, over; or under the space of the
right of way, and (4) that the permittes shall use the promises in
compliance with all other requirements imposed pursuant to Title 15, Code of
Federal Regulations, Commerce and Foreign Trade, subtitle A, Office of the
Secretary of Commerce, Part S (15 C.F.R. Part 8), and as said Regulations
may be *sanded.
(8) That In the event of breach of any of the above nondiscrimination
covenants, the State shall have the right to terminate the permit and to
re -enter and reposees Maid land and the facilities thereon, and hold the .
sass as if said permit had never been made or Issued.
271 ARCNAEOLBGICALS The permitteo shall coats work in the vicinity of any
archaeological resources that are revealed. The Permit Engineer shall be
notified immediately. A qualified archaeologist retained by the peraittes
will evaluate the situation and make recommendations to the ?trait Engineer
concerning the continuation of the work.
Department of Transpo tion(Caltrans)
VTIL'I.TY MAINTENANCE P hISIONS
'TO ENCROACHMENT PERMIT
DM -M -P -228 (Rev. 12/80)
Any public utility or public corporation who lawfully maintains a
utility encroachment may perform routine or emergency maintenance on
such facility in accordance with the following provisions (unless
updated at some future time, thence the future provisions shall
govern):
A. Exclusions: These provisions do not authorize tree trimming or
routine maintenance work on freeways (expressways), for which a
special permit is required.
S. Encroachment Permit For Maintenance: The maintenance work must be
in conformance with an encroachment permit (individual or annual
blanket). The permit or a copy thereof shall be kept at the
site of the work and must be shown to any representative of
Caltrans or any law enforcement officer on demand. WORK SHALL
BE SUSPENDED IF PERMIT IS NOT AT JOB SITE AS PROVIDED.
C. Notice Required:
(1) Routine maintenance and inspection -- Before proceeding,
the.Permittee shall notify the Caltrans representative
in whose territory the work is to be done.
(2) Emergencies -- Th.e representative
as possible- In addition, and
provided herein, the Permittee
a confirming letter to the Die
permit ,s.hall be issued for the
freeway or if not covered by a
shall be notified as soon
except as otherwise
shall immediately address
trict Permit Engineer. A
emergency work on a
maintenance permit.
D. Standard of Work: All work performed within the .highway shall
conform to recognized standards of utility construction
and Caltrana.current Standard Specifications.
E. Emergency Repairer• The Permit tee may make emergency repairs by
excavating through improved surfaces, on11 when breaks
in the conduit, cable, or pipeline under the pavement
present a definite hazard to traffic or serious
interruptlon.of essential service. In much cases the
Caltrane representative shall be notified immediately.
Backfill and pavement replacement shall be performed in
accordance with the applicable General Provisions (i.e.,
"Making Repairs," "Backfilling ").
F. Open Excavations: No excavation shall be left open after daylight
hours, unless specifically authorized and adequate
protection for traffic is provided in accordance with
the General Provision "Protection of Traffic."
Iz
D'epa'rtment of Transport (Caltrans) • Page 2
UTILITY MAINTENANCE PROVISIONS
TO ENCROACHMENT PERMIT
G. Service Connections: These provisions do not authorize
installation of conduit, cable, gas or water service connections
within State highway right of way, regardless of the location of
the main, existing conduit or cable. All new underground or pipe
services, conduit, cable or main extensions, or excavations to
abandoned services must be covered by individual permits. See
Section H(4) regarding service connections for wires.
H. Routing Inspection and Maintenance:
(1) Routine maintenance and inspection on the roadbed shall be
conducted between 9t00 a.m. and 3:00 p.m. or as otherwise
authorized in writing by the Coltrane representative.
(2) Manholes -- The Permittee may open existing manholea to repair
underground cables. Where the manhole lies within the
improved surface of the highway, the Permittee will provide
adequate protection for traffic in accordance with the
General Provision "Protection of Traffic."
(3) Excavations for routine inspection and repair of pipeline and
cables shall:
a) not be made in improved surfaces, landscaped areas or
closer then 10' to the edge of the pavement without a
special permit; and
b) not uncover more than fifty (50) feet of line at any one
ties.
(4) Pole lines -- Persittee is authorized to:
a) Stub, or reset existing pole, provided no change in
location of pole or anchor is made. Stubs and anchors
must not be placed between existing pole and traveled
way.
b) Replace poles, guy poles, and croaserma in exact location
limited to two consecutive poles. No additional poles or
guy poles are authorized under this routine maintenance
provision.
c) Replace broken pins and insulators, repair broken wires,
pull slack wires, and replace or pull broken or slack
guys.
d) Repair and complete transfer work on existing aerial
cables.
e) Install new and replace existing transformers on existing
poles.
13
i
Departs,ent of Transportation (Caltrans) Page 1
U'TILIT'Y MAINTENANCE PROVISIONS
TO ENCROACHMENT PERMIT
H. Routine Inspection and Maintenance: (continued)
f) String aerial wire and place additional crosserms on
existing poles except where wire crosses the highway.
Unless otherwise specifically required by Caltrans,
protected cable, tree wire or plastic tree wire guard
for telephone lines may be used through trees where
necessary, provided the appearance of the tree or the
itself will not be damaged. This section (f) does not
apply to adopted scenic highways.
used
tree
g) String service drop wires from facilities existing within
the highway right of way except where wire crosses the
highway. Service wires over highways are subject to
Public Utilities Commission regulations and must cross as
near right angles as practicable.
h) NOTE - A separate permit shall be obtained for each
installation or replacement of wire, drop wire, cable, or
other encroachment which crosses the highway or which
encroaches upon the highway right of way whether or not
attached to or in contact with existing facilities within
the right of way.
i) Clear grass around base of poles and excavate around poles
for inspection, including tamping and straightening.
W
Department of Transport *ion(Caltrans)
SPECIAL PROVISION "A"
(Attached to s,11 Permits - 2 -82)
Permittes shall notify the Permit Inspector between 0700 and 0900
two (2) working days prior to starting any work authorized by this
permit. See the face of the permit for Inspector's telephone
number.
2. Permitter shell arrange for a pro- construction.senting at the job
site with the Permit Inspector and all.other interested persons two
(2) working days prior to starting work, to discuss the permit
requirements.
3. In the event that all or a portion of this work Is within the
working area of a State highway construction project, not work
shall be started until all arrangements have been made with the
State Contractor and Resident Engineer to avoid any and all
conflict or delay to the State Contractor.
4. Unless otherwise authorized by the Permit Inspector, all work
within State right of way shall be in accordance with the currant
Caltrans Standard Specifications and Standard Plans. The Uniform
Building Code may be used as the minimum specifications unless a
more stringent specification is required by the local agency,
permit or Permit Inspector.
Improvements shall be constructed at the location shown on the
Persittee'e approved plans if they do not conflict with State
requirements.
5. Should there be any discrepancy between the terms of this permit
and the plans attached hereto, the terms of the permit will
prevail.
6. All inspection costs incurred incidental to this work shall be
borne by the Psraittss.
7. All work shall be performed during the working hours regularly
assigned to Deportment of Transportation employees unless otherwise
authorized in writing.
B. All costa incurred for work within State right of way pursuant to
this encroachment permit shall be borne by the Permittea, and
Permittes hereby waives all claims for indemnification or
contribution from the State for such work.
9. Upon completion of work, Psraittss shall clean the highway and the
work area shell be left in a neat and presentable-condition and to
the satisfaction of the Permit Inspector.
10. A minimum walkway and /or bike path width of 30 inches must be
maintained at all times for safe passage through the work area.
11. Any work authorized by this permit which requires teeffkv diversion
and /or traffic interruption, including sidewalks and bike path@,
a h a 11 be approved by the Permit Inspector. 5es t h a face of the
permit for inspector's telephone number.
15
Depart ?ant of Ttansportst� (CAIT&ANS)
Spe -b.faI Provision "A"
(attached to all Permits - 2 -82)
Page 2
12. Unless otherwise authorized by the Permit Inspector, the normal
traffic control shall be limited to the hours of 0900 - 1500 and
open for use by public traffic on Saturdays, Sundays, designated
legal holidays and after 3t00 P.M. on Friday* and the day preceding
designated legal holidays, and when construction operations.mrs not
actively in progress on working days.
13. Designated legal holidays arms January let, and third Monday in
February, the last Monday in May, July 4th, the first Monday in
September, November 11, Thanksgiving Day, and December 25th. When
a designated legal holiday falls on Saturday, the preceding Friday
shall be a designated legal holiday.
14. The Persittes shall provide adequate protection of traffic in
accordance with the current traffic control requirements of the
Department of Transportation (Caltrans), the Standard
Spmcifiestlons Section 7 -1.08 (Public Convenience), Section 7 -1.09
(Public Safety) and Section 12, (Construclon Area Traffic Control
Devices), end special provisions of the permit. The condition and
location of other traffic control devices shall be approved by the
Permit Inspector and installed and maintained by the Parmittee in
accordance with the permit.
All cones shall be 28 inch minimum height.
Portable delineators used in lieu of cones shalll be placed at one
half the spacing for cones.
All advance warning signs shall be 48 Inch x 48 inch minimum for
approach speeds of 45 MPH or more on two lane highways with
traversable control and for approach speeds over 50 MPH on aultiple
lane directional half roadway and lane closures. At all other
speeds all warning signs shall be 36 inch by 36 inch minimum except
that "Road Work Ahead" (23) shall be 30 inch by 30 inch minimum.
During the hours of darkness all necessary cones used for lone
delineation shall be illuminated or reflectorized for approach
speed.@ through 50 MPH. All flagpersons shall be trained and their
sole duty will be to control traffic. They shall user white hard
hots, orange vast@ or jackets, and have an approved slow /stop
paddle. They shell be Intervisable or be in communication via
2 -way radio. During the hours of darkness the vest or jacket shall
be reflectorized, flagman stations shall be illuminated such that
the flagman will be clearly visible to approaching,traffic and all
necessary cones used for lens delineation shall be illuminated or
reflectorized for approach speeds through 50 MPH.
15. The signs used for traffic control shell either be covered, removed
from thr right of way, or turned to face away from traffic when not
ar,tually to use.
15. All lame c I c a u r a a on a u I t i I a n a highway• shall be a a d e ua,ng a
approved f I a a h I n g arrow aign. lha state Inapeutu, a h a I I close down
any pr o,le c f u u n to have ouch a lane cloaure w, thous the required
flashing arrow signs.
)16
Department of Transportation (CALTRANS)
Special Provision "A"
(attached to all Permits - 2 -82)
Pegs 3
17. The Permitter shall notify the Division of Highways Signal
Laboratory at 213- 620 -2030, at least 72 hours in advance of any
excavation within 500' of the signalized intersection or in the
vicinity of State lighting facilities. The Permittee and /or his
contractor assume the responsibility for the payment of all costs
Incurred by the State in repairing facilities damaged during
construction. Requests for relocation of facilities for the
contractor's convenience must be made in writing with the
contractor assuming costa.
18. Existing utilities shell be protected from damage by Permittee.
19 existing highway facilities damaged by reason of the Permittes's
operations shall be repaired by the Permitter at his expanse.
20. Permittee shall be responsible for notifying his contractor and all
sub - contractors of the provisions of this permit. No work will be
started until a copy of this permit is given to the contractor-and,
each of his sub - contractors.
21. The Permittee and /or the contractor shall submit a copy of all --
required CoW she permits to the Permit Inspector prior to starting
work.
22. This permit shell be kept at the sits of the work and must be shown
to any representative of the grantor or low enforcement officer on
demand. failure to comply may require stoppage of all work' within
State right of way for a minimum of the remainder of the working
day.
23. All lane and pavement markings shall be removed by sandblasting or
air bleating.
24. Placement of pavement and lane markings shall be done by the
Permittee under the direct supervision of the State representative
In the field.
25. A survey "at no cost to the State" of the Permittee's property may
be required to verify compliance to approved plans.
26. Should work take place between October 15 and April 15, Permittes
shall obtain a long -range clear weather forecast before breaking
into a a a i n line •tor■ drain. Construction of f a c I I I t I a a
connecting to the aaln line will be p a r m I t t a d only during a clear
weather forecast that is acceptable to the Caltrans repreee.ntstive.
Once a p a r a t I a n 9 under this permit are initiated, the work shall be
conducted in a continuous manner until caapIated.
17
Department of Transportation (CAITRANS)
Special Provision "A"
(attached to all Permits - 2 -82)
Page 4
27. Abandoned connector pipes shall be sealed at both ends with 8-inch
brick and mortar or six inches of concrete. When facilities are
allowed to be abandoned in place, backfilling with send, or other
measures, may be required to protect the highway. This is
mandatory for metal pipes 12" in diameter or larger and all other
pipes 24" in diameter or larger.
20. All inlet openings shall be provided with protection bare spaced to
provide an opening that does not exceed six inches.
29. Permittse shall not use Caltrans property for the temporary or
permanent storage of excavated materials, rock, sand, cement or
other material or any equipment, except so specifically noted.
►8
Department of Trans tation (Caltrans)
STANDARD SPECIAL PR SION "D" - (OVERHEAD)
4/81
This Special Provision sheet "D" and its attachments are to be used
as a minimum specification for installing and removing overhead
facilities - (poles, wires, cables and overhead structures).
II OVERHEAD FACILITIES
1. Location Pole lines, Etc.s Pole lines shall be located as
specifically directed in the provisions of the permit.
2. Public Utilities Commission Orders: All clearances and types
of construction shall be in accordance with the applicable orders
of the Public Utilities Commission of the State of California.
3. Permission from Property Owners: Whenever necessary to secure
permission from abutting property owners, such authority must be
secured by the permittee prior to starting work.
4. Clearance of Trees: All new construction must be of such
height as to permit clearance over a tree 40 feet in height, where
quick growing trees are in place. At locations where slow growing
trees are in place, or existing construction is in place, normal
construction standards may be followed at the option of the pole
line company, with provision to ultimately clear a 40 -foot tree,
provided however, unless otherwise.specifically required by
Caltrans, protected cable, tree wire or plastic tree wire guard
used for telephone lines say be used through trees where necessary,
provided the appearance of the tree or the tree itself will not be
damaged.
5. Guy Wires: No guy wires are to be attached to trees except as
may be specified in the permit and in no event shall they be so
attached as to girdle the tree or interfere with its growth. Guy
wires shell be kept at a minimum elevation above ground as
directed.
6. The Permittes shall remove and keep clear all vegetation from
within a radius of at least five feet of the poles, excepting
landscape shrubs and other vegetation planted by Caltrans or
abutting property owner and which are not potential fire hazards.
7. Painting or Visibility Stripe.: All poles are to be painted for
a distance of six feet above the ground using aluminum paint or in
lieu thereof, when poles have creosoted butte, wood, metal or other
approved type of visibility strips may be.placed. Wood strips are
to be Douglas fir 1 ",x 3" - 5' long placed on 6" centers about the
base of pole and painted with aluminumpaint. If metal strips are
used, such stripe may be placed either vertically, horizontally or
diagonally. Paint is to be renewed as often as may be required to
aaintain a satisfactory covering. If not painted painted when
installed or renewed as Caltrans may consider necessary, the right
is reserved to have this painting done and the Permittee agrees by
acceptance of an Encroachment Permit to beat the cost thereof under
these terms and conditions. Poles that do not present a possible
traffic hazard will be given consideration for exemption from theme
provisions upon written request of the Permittee accompanied by the
pertinent data as to the pole location, difference in elevation,
etc. Caltrana decision will be final in this regard.
1 `)
Department of Transportation (Caltrans)
STANDARD SPECIAL PROVISION "D" - (OVERHEAD)
4/81
II OVERHEAD FACILITIES (continued)
B. Remove Old Poles, Guys and Stubs: The entire length of such
shall be removed from the ground and the holes backfilled and
thoroughly tamped.
9. No work involving new or additions to existing aerial crossings
shall be performed in rainy, foggy or inclement weather. No anchor
may be placed between a pole and the traveled way.
10. The face of poles shall not be placed closer-than 2 feet from
any curb face.
11. Where poles are to be installed or removed behind the curb in
a parkway that is paved with Portland Cement Concrete, the concrete
shall be sawcut and removed and replaced to the nearest score lines
or expansion joints. The hole in P.C.C. sidewalk created by pole
removal shall be temporarily backfilled with one inch minimum
temporary A.C. at the time the pole is removed. Poles are not to
be installed without prior approval of the final location by the
Permit Inspector in the field.
12. Unless otherwise authorized on face of the permit the location
of utility poles near street intersections shall conform to
requirements on the "Clearance Diagram" attached. Poles, anchors,
etc., may not be installed inside of any fenced freeway right of
way.
13. In the event the wind velocity exceeds 15 miles per hour no
aerial crossing shall be installed until such time as the wind
subsides.
III TRAFFIC CONTROL - Freeway Overhead Crossing /Removal.
1. Unless otherwise authorized i
removal shall be made between the
Sunday morning provided the State
one week prior to start of work.
the work is scheduled, Permittee
requested by Caltrans unless the
cancellation at least 72 hours in
n the permit installation or
hours of daylight and 8:00 a.m.
Inspector is notified at least
In case of a cancellation after
will pay all charges for work
State Inspector is notified of the
advance.
2. Wires, cables or conductors may not be pulled over moving
traffic on the State highway at any time unless a suitable safety
net has been installed. In the event the Permittee elects to use
protective netting in connection with wire crossings such netting
shall extend a minimum of 3' beyond the outermost conductors to be
installed across the highway.
'.20
• -3-
Department of Transportation (Coltrane)
STANDARD SPECIAL PROVISION wDw - (OVERHEAD)
4/91
III IRAifIC CONTROL - Freeway Overhead Crossing /Removal (continued)
3. On freeways, State forces will furnish necessary signs,
barricades and traffic cones to taper traffic movements to one lane
in each direction so that when the Permittee is ready to pull
conductors across the right of way, the traffic can be stopped in
the single lane for the briefest time to facilitate the operation.
4. All work performed by State forces shall be paid by the
Permittee.
5. Traffic shall not be delayed for a period longer than 10
minutes at any one time.
IV TRAFFIC CONTROL - Conventional Highway Overhead Crossing /Removal.
1. Installation or removal of aerial cable shall be made between
9:00 a.m. and 11:00 a.m. weekdays only.
2. Traffic may be stopped by the use of competent flagmen and
adequate warning signs and devices for the briefest possible time
when the Permittee is ready to pull wires, cables or conductors
across the State highway.
3. Wires, cables or conductors may not be pulled over moving
traffic on the State highway at any time unless a suitable safety
net has been installed. In the event the Permittee elects to use
protective netting in connection with wire crossings such netting
shall extend a minimum of 3' beyond the outermost conductors to be
installed across the highway.
4. Traffic shall not be delayed for a period longer than 10
minutes at any one time.
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D.aparcment of Transpar Ian(CaItrana) •
S4�46XRD SPECIAL PRO M N "H" (SIGNAL SHEET)
May, }981
This special provison sheet "H" and its attachments are to be used as a
minimum specification to install, repair and /or maintain Caltrans
signals and /or signal appurtenances.
The following items are electrical requirements of the permit:
1, Traffic signal work shall be done in accordance with the (State
of California) Specifications unless otherwise specified in
this permit.
2. The Permittee shall pay for any temporary wiring or service
connections required to keep the signal system in effective
operation during modification.
3. Existing traffic signal systems on State highways shall be kept
in normal operation for the benefit of the traveling public
during progress of the work. If traffic signal system shutdown
is necessary, shutdown hours shall be limited to short periods
between 9:00 a.m. and 3:00 p.m. as directed by the State
Inspector.
b. 0n all permit work involving installation or revision of the
State's lighting, signal or electrical facilities, Permittee
shall notify Permit Electrical Inspector at (213) 620 -2030 of
his intention to begin work at least (3) three working days in
advance.
5. Field wiring shall be as directed by the Permit Electrical
Inspector.unless otherwise specified in this permit.
6. The curb and /or berm or any other item of protection on the
traffic side of any signal and /or street light facilities shall
remain in place until after the facilities have been
relocated.
7. . The signal and /or street light Facilities shall be relocated
prior to starting the road work in the area.
8. Any turn -on of new signals or the shutdown of existing
electrical facilities must be cleared and approved at least (3)
three working days in advance with the Parmit Electrical
Inspector.
9. Care should be exercised in avoiding existing signal and /or
lighting conduits within project limits.
10. In event of conflict with the existing traffic signal and /or
lighting systems, where no electrical work is authorized in the
permit, call Perait Inspector at (213) 620 -2030.
�3
0ep•artment of iransportation(Caltrans)
ST'ANDA'RD SPECIAL PROVISION "H" (SIGNAL SHEEP)
May, 1981
11. If it is necessary to disturb the traffic signal equipmant a
if any damage to the equipment is incurred, a I I work a repairs
shall be exp.editiausly pursued and will be the raspcnalhility
of the Permittee at no cost to the State.
12. ALL repairs shall be made within thirty (30) days after
incurring the damage. All damage causing an immediate danger
to public health and safety shaII be made immediately.
I
DEPARTMENT OF. TRANSPORTAT I ON (CALT• '5) STANDARD SPECIAL PROVISION (Lane Closures)
;tev• 3 -82
This Special Provision sheet "Q" and its attachments are to be used as a minimum specifica-
tion for the lane closures with Caltrins right of ray on conventional highways and freeways.
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STi1MCA ENCROACHMENT M APPUCATION
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Pernlnuen is requested to eergaafl On IM Stale ENoway. right of way as f slbvn, (CoFrlphPa aN items: NA if rat appficab/e.) Application is Fro/ compla!
rwrN ON npw*wd aMadmits,IIs are, imAded.
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DRNEWAY OF ROAD APPROACH
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CONTROL SYSTEMS
Ea. Sratirla Dal. 10
Est. Call o ion Dela 11
EsNl" cl Cow in Sfaff R/ W 12
Sept. 1, 1986
Dec. 1,
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1
FULLY DESCRIBE WORK WITHIN STATE R /W: Mach- phi pons (S ss/s fa/dsd 8%t s I IX spsta, elaks, maps, eh., if applfeabk.
Replace existing mercury vapor - luminaires with 250 H.P.S. luminaires,
convert series circuits to 240 volt multiple, replace existing conduit
within southerly parkway, install two street lighting standards, and
relocate two street lighting standards. 6 (�
PS ANY WORK OMM DONE ON APPLICANS'S PRONIM" N "T"I" briPAII, demn" and assarif We a" VadMy st eLN.) 22
L1 Yet $] Me
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TII! V/ROlRSIGN® AORQf THAT TIR WORK WILL M DONE M IICCORDANQ WITH CAIMANS RULE AND RlDYLATK7NS AND SLRIECT TO
RKPICTION AND APPROVAL
QraeRtat. of Applicant R1aN Ad" 00 fb1" - of Preted TAW. Khan
rito of WPwnnrt'Aearh 141644 -3011 Donald C. Simpson 1714 644 -4179
Addrets (ileid, city altd * cede)
3300 Newport Blvd., Newport Beach, CA 92663 -3884
71
4IV I NECALCUUnON ATpALIONS
1\ i ❑ S.rM cU/�l3(�`AcNPICW
SURETY i0j REQUIRED? �Ne T.1 AReuRt S
LIABILITY INSURANCE RIOUMEIS? VN. ❑ Y., AF ..I S
FEE DEPOSIT
Iftmoft AppnsYd. Ek.)?
FEE
DEPOSIT
n Bndq. Tall (8.,,k.b14
ALSO ATTACH A COPY OF THE ENVIRONMEWAI APPROVAL.
❑ Me Ch.A the category below whirl d„aiba the Pm Pw
❑ SUNIY
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❑ FLAGS. SIGNS. BANNERS
❑ AGRICULTURAL APPROACH
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K A IM /COUNTY /OTM AGINCY INVOLVED?
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ALSO ATTACH A COPY OF THE ENVIRONMEWAI APPROVAL.
❑ Me Ch.A the category below whirl d„aiba the Pm Pw
❑ SUNIY
❑ MAILBOX
❑ FLAGS. SIGNS. BANNERS
❑ AGRICULTURAL APPROACH
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❑ TEMPORARY SIGNALS.
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fo MODIFICATION OF TRAFFIC
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NONE OF THE ABOVE If PROJECT CANNOT BE DESCRIBED IN .BOVf
CATEGORIES REQUEST PART B FROM THE PERMIT OFFICE
•
•
TO: CITY COUNCIL
FROM: Public Works Department
October 27, 1986
CITY COUNCIL AGENDA
ITEM NO. F -3(a)
BY THE CITY COUNCIL
CITY Or N Ep1PORT BEACH
SUBJECT: STREET LIGHT CONVERSION PROGRAM, PHASE III (C -2563) OCT 2 7 1986
RECOMMENDATION: APPROVED
Award Contract No. 2563 to Steiny and Company, Incorporated for the
total price of $119,463, and authorize the Mayor and the City Clerk to
execute the contract.
DISCUSSION:
At 11:00 a.m. on October 14, 1986, the City Clerk opened and read the
following bids for this project:
Bidder
Total Price Bid
Low Steiny and Company, Inc. $119,463.00
2 Paul Gardner Corporation 132,769.00
3 Baxter - Griffin Company 135,263.00
is 4 Sierra Pacific Electrical Contracting 139,725.00
5 C & N Loops and Electric Company 144,450.00
6 Moore Electrical Contracting 144,967.00
The low bid is 22% lower than the Engineer's estimate of $153,000.
The low bidder, Steiny and Company, Inc. has satisfactorily performed contract
work for the City in the past.
Funds for award may be taken from the following appropriations:
Description Account No. Amount
Street Light Conversion 02- 3297 -411 $118,000.00
(Energy Commission Loan)
Install Street Lighting 02- 3297 -415 1,463.00
at Pedestrian Crosswalks
in Corona del Mar
Plans and specifications for this year's conversion (see attached
exhibit) were prepared by the staff.
• The estimated date of completion is January 31, 1987.
Benjamin B. Nolan
Public Works Director
BBN /bjm
Att.
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DATE
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PUBLIC WORKS DIRECTOR
R.E. NO. -
DRAWINO NO. �:j(ylgIr A
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PUBLIC WORKS DIRECTOR
R.E. NO. -
DRAWINO NO. �:j(ylgIr A
Nle W Bads. CA 92663
e Nemport Ensign
11141631 -8120
STATE OF CALIFORNIA
ss.
County of Orange,
I-am a citizen of the United States
and a resident of the County afore-
said; I am over the age of eighteen
years, and not a party to or inter-
ested in the above - entitled matter..
I am the principal clerk of the prin-
ter of the Newport Ensign newspaper
of general circulation, printed and
published weekly in the city of New-
port Beach, County of Orange, and
which newspaper has been adjudged a
newspaper of general circulation by
the Superior Court of the County of
Orange, State of California, under
the date of May 14, 1951, CASE NUD:-
BER A -20178 that the notice, of
which the annexed is a printed copy
(set in type not smaller than non-
pareil) has been published in each
regular and entire issue of said
newspaper and not in any supplement
thereof on the following dates to-
wit:
S E P 2 51986
I certify (or declare) under penalty
cf perjury that the foregoing is true
and correct. Dated in Newport Beach,
California SEP 25 1986
L. BOLTON
LEGAL ADVERTISING DIRECTOR
A Mwim of Baker CtooA fiau
PROOF OF PUBLICATION
II------- 52015_5 g.C.P.) - - - - - --
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•
TO: CITY COUNCIL
FROM: Public Works Department
tptember 22, 1986
CITY COUNCIL AGENDA
ITEM NO. F -13
SUBJECT: STREET LIGHT CONVERSION PROGRAM, Phase III (C -2563)
RECOMMENDATION:
1. Approve the plans and specifications.
(�O
BY THE CITY COUNCIL
CITY OF NEWPORT BEACH
SEP 22 1986
APPROVED
2. Authorize the to be opened at
11:00 A.M. on October 14, 1986.
DISCUSSION:
On November 26, 1984, the City Council adopted a resolution (see
attachment) authorizing the City's participation in the California Energy Com-
mission's loan program for street light conversion. The Utilities Director was
authorized to act as the City's representative with the State.
The City submitted an application for loan funds in the amount of
$396,900. This amount would be used to convert 1,328 lamps, saving 890,000 KW
hours of energy and resulting in cost savings of approximately $79,000 annually.
The City was informed in February 1985 that our application has been
approved for the amount requested (see attachment). A plan to implement the
program was prepared by a consultant. The plan is divided into phases to enable
the City to more effectively manage the work as it progresses.
Plans and specifications for Phase III (see attached exhibit) have
been prepared by staff. The Engineer's estimate is $153,000. Sufficient funds
to award this amount are available in the following accounts:
Description
Street Light conversion Program
Street Light Conversion
(Energy Commission Loan)
Install Street Lighting at Pedestrian
Crosswalks in Corona del Mar
•
Benjamin B. Nolan
Public Works Director
GW:jd
Att.
Account No. Amount
02- 3293 -238 $ 15,000
02- 3297 -411 $118,000
02- 3297 -415 20,000
RF:SGLUTIUN N0. J_111 '" Y 3
A RESOLUTION OF THE CI'IY COUNCIL OF 1'IIE CITY
OF NEWPORT BEACH AUTHORIZING PARTICIPATION IN
THE CALIFORNIA ENERGY COMMISSION LOAN PROGRAM
FOR STREET LIGHT CONVERSION
WHEREAS, during the past decade the City has maintained
an ongoing program to convert street lights from mercury vapor
and incandescent lamps to the more energy efficient high pressure
sodiur. vapor lamps; and
WHEREAS, the California Energy Commission has made
funds available for local government street light conversion
loans; and
WHEREAS, the California Energy Commission requires the
• loans be repaid from energy savings resulting from conversion and
•
7
chat the City Council approve the filing of the application and
designate an individual to act as its representative.
NOW, THEREFORE, BE IT RESOLVED that the City Council of
the City of Ne4:ort. Beach hereby approves the filing of said
application; and
BV 11 FJ:.THER RTS(IL6 1), that the Utilir.ies Director be
and hereby is aesignated as the City's authorized representative.
ADUPT'L) this day of NOV 29 1984.
ATT:sT:
City Clcrk
Mayor
APPROVED BY U (Y C(; C VCi�
DATA 1 / - U P,
STATE OF CALIFORNIA --THE RESOURCES AGEN� i GEORGE DEUKMEJIAN, Ce.
CALIFORNIA ENERGY COMMISSION
1516 NINTH STREET
"CRAMENIO. CALIFORNIA 95814th• ^,'
I
P(_!Lruary 20, 1985 -�
Mr. Joseph T. Devlin
949 W. 16th Street
Newport Beach, CA 92663
Re: Loan No. 289 -000
Deaf Mr. Devlin,
You will be pleased to learn that your Energy Conservation Assistance Loan
Application has been approved. This letter has been prepared to guide you in
administering your loan. We suggest a copy of this letter is retained in your
files for future reference and a copy given to any manager of the loan.
APPROVED LOAN PROJECT
PURPOSE: s r etli�jht C'nnva=cinn
• LOAN AMOUNT: $ 396,900
PERCENTAGE RATE: 9.50
ESTIMATED COMPLETION DATE: 10 -0 -87
ESTIMATED REPAYMENTS: 12 -22 -88
ESTIMATED REPAYMENT AMOUNT: $ 60,809.37
PROCEDURE FOR FORMALIZING CONTRACT
• The Califorria Energy Commission agrees to keep this offer open for a
period of 90 days from the adte of this letter. I` the a9r,lement has not
been fully executed with this period, the offer will expire.
• Enclosed are four 14) copies of the Loan Agreement, Promissory Note and
Invoices. Please have all loan agreements and Promissory Notes signed with
original signatures. Retain one (1) copy and return three (3) signed
copies to this office.
If you decide not to accept the loan please notify me in writing.
• PROCEDURE FOR REQUESTING FUNDS
• When requesting funds, the enclosed Invoice Form must be used.
• All invoices must be sub;0C e, in triplicate, one (I) original and two (')
copies.
• The first invoice may request an advance for uo to 10% of the loan amount.
• Firstinvoices for more than 10% require both a progress report and
billings from contractors to substantiate the amount billed.
3
PROCEDURE FOR REQUESTING FUNDS (con t)
The second and any subsequent invoices shall be on a progress payment
basis. Billings from contractors are required to substantiate the invoice
• and a Progress Report (enclosed) must accompany all but the first advance
request.
* The disbursement schedule for your loan is not more than separate pay-
ments.
* Receipt of check can normally be expected within three (3) to four (4)
weeks after submission.
PROJECT EXTENSION
* Should you find that you are unable to meet the estimated completion date,
it is your responsibility to request an extension of completion date at the
earliest possible time.
PROJECT COMPLETION
* At the completion of an EA, TA or EA /TA project, the borrower submits a
copy of the appropriate audit report(s). A final project completion report
must be submitted for all types of loans.
LOAN REPAYMENT
• * The attached loan amortization schedule is an approximation of the actual
loan amortization schedule that will be produced once your project has been
completed. Since the interest charges begin the date the Controller draws
the warrants, it is impossible to calculate the exact repayment amount at
this time. Should you not require all of the loan funds authorized, this
would result in lower repayments. Also, a charnge in the project comple-
tion date may change the repayment schedule.
* Repayments begin no later than December 22nd following the State fiscal
year (ending June 30th) in which the project is completed. Therefore a
project ending June 30, 1983, would begin repayments on December 22, 1983,
while projects ending July 1, 1983 would begin repayments on December 22,
1984.
ANNUAL ENERGY SAVINGS REPORTS
* At the completion of an Energy Conservation Measure (EMC) projects funded
by the loan program, the borrower must submit annual energy savings reports
to the California Energy Commission for three (3) years or the term of the
loan repayment, which ever is longer. This report must show the computed
cost of energy saved as a result of the project.
• Should you have any questions or require additional information, please do not
hesitage to call me at (916) 324 -3080.
Sincerely,
CHERYL � Analyst
Grants & Loans Office
enclosures
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R,41A 5E III
DATE
APPROVED
PUBLIC WORKS DIRECTOR
R.E. NO.
DRAWING NO. E`A1AWr A