HomeMy WebLinkAboutCity Arts Commission Meeting 05-11-2023 Agenda PacketCITY OF NEWPORT BEACH
CITY ARTS COMMISSION AGENDA
Newport Beach Public Library - Central
1000 Avocado Avenue, Newport Beach, CA 92660
Thursday, May 11, 2023 – 5:00 PM
City Arts Commission Members:
Arlene Greer, Chair
Maureen Flanagan, Vice Chair
Leonard Simon, Secretary
Wayan Kaufman, Commissioner
Marie Little, Commissioner
Barbara George, Commissioner
Vacancy
Staff Members:
Melissa Hartson, Library Services Director
Camille Escareal-Garcia, Cultural Arts Assistant
The City Arts Commission meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the City Arts Commission agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items
before the Commission and items not on the agenda but are within the subject matter jurisdiction of the City Arts Commission. The Chair may
limit public comments to a reasonable amount of time, generally three (3) minutes per person.
The public can submit questions and comments in writing for the City Arts Commission to consider. Please send them by email to the Library
Services Department at ArtsCommission@newportbeachca.gov by Wednesday, May 10, 2023, at 4:00 p.m. to give the City Arts Commissioners
time to consider your comments. All emails will be made part of the record.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at
this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner.
Please contact Melissa Hartson, Library Services Director, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs
and to determine if accommodation is feasible at (949) 717-3801 or mhartson@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior
to the scheduled meeting.
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I.CALL MEETING TO ORDER
II.ROLL CALL
III.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of
the card is not required in order to address the City Arts Commission. If the optional sign-in card has
been completed, it should be placed in the tray provided.
The City Arts Commission of Newport Beach welcomes and encourages community participation.
Public comments are generally limited to three (3) minutes per person to allow everyone to speak.
Written comments are encouraged as well. The City Arts Commission has the discretion to extend or
shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or
set them in the silent mode.
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City Arts Commission Meeting May 11, 2023 Page 2
IV.PUBLIC COMMENTS
Public comments are invited on agenda items. Speakers must limit comments to three (3) minutes.
Before speaking, we invite, but do not require, you to state your name for the record. The City Arts
Commission has the discretion to extend or shorten the speakers’ time limit on agenda items, provided
the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off
or set them in the silent mode.
V.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted
by one motion in the form listed below. City Arts Commissioners have received detailed staff reports
on each of the items recommending an action. There will be no separate discussion of these items
prior to the time the City Arts Commission votes on the motion unless members of the City Arts
Commission request specific items to be discussed and/or removed from the Consent Calendar for
separate action. Members of the public who wish to discuss a Consent Calendar item should come
forward to the lectern upon invitation by the Chair.
A.Approval of Minutes of the April 13, 2023, City Arts Commission Meeting
1.Draft of 04/13/2023 Minutes
B.Consent Calendar Items
2.Financial Report
Review of financial information.
3.Cultural Arts Activities
Monthly review of cultural arts activities from the Library Administrative Office for
upcoming Library and City arts events and services.
VI.CURRENT BUSINESS
A.Items for Review and Possible Action
4.Utility Box Art Pilot Program Discussion
Staff recommends that the City Arts Commission discuss the feasibility of a Utility Box Art
Pilot Program.
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City Arts Commission Meeting May 11, 2023 Page 3
B.Monthly Reports
5.Newport Beach Art Exhibition Ad Hoc Subcommittee
Commissioners Arlene Greer, Maureen Flanagan, and Leonard Simon
6.Newport Beach Arts Foundation Liaison
Commissioners Maureen Flanagan and Arlene Greer
VII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM)
VIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on non-agenda items generally considered to be within the subject matter
jurisdiction of the City Arts Commission. Speakers must limit comments to three (3) minutes. Before
speaking, we invite, but do not require, you to state your name for the record. The City Arts
Commission has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda
items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn
cell phones off or set them in the silent mode.
IX.ADJOURNMENT
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CITY OF NEWPORT BEACH
CITY ARTS COMMISSION MINUTES
Newport Beach Public Library
1000 Avocado Avenue, Newport Beach, CA 92660
Thursday, April 13, 2023 – Regular Meeting
City Arts Commission Members:
Arlene Greer, Chair
Maureen Flanagan, Vice Chair
Leonard Simon, Secretary
Wayan Kaufman, Commissioner
Marie Little, Commissioner
Barbara George, Commissioner
Staff Members:
Melissa Hartson, Library Services Director
Camille Escareal-Garcia, Cultural Arts Assistant
DRAFT
I. CALL MEETING TO ORDER
Chair Greer called the City Arts Commission meeting to order at 5:00 P.M. II. ROLL CALL
Commissioners Present: Chair Greer Vice Chair Flanagan Commissioner Kaufman Commissioner George Commissioner Little Secretary Simon (left meeting at 5:53 p.m.) Commissioners Absent: Staff Present: Melissa Hartson, Library Services Director
Camille Escareal-Garcia, Cultural Arts Assistant III. NOTICE TO THE PUBLIC – Waived IV. PUBLIC COMMENTS
None V. CONSENT CALENDAR A. Approval of Minutes of the March 09, 2023, City Arts Commission Meeting 1. Draft of 3/09/2023 Minutes Chair Arlene Greer called for edits of the draft minutes of the March 9 meeting and there were none.
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City Arts Commission Meeting March 9, 2023
Page 2 Library Services Director Melissa Hartson noted there was a correction on the Agenda, the minutes included in the meeting packet was for March 9, 2023, not February 8 as listed
on the Agenda. Motion made by Commissioner Barbara George, seconded by Commissioner Marie Little, and carried (6-0-0-0) to approve the minutes of the City Arts Commission (CAC) Regular meeting on March 09, 2023. AYES: Greer, Flanagan, Simon, Little, Kaufman, George NOES: None. ABSTENTIONS: None. ABSENCES: None.
B. Consent Calendar Items 2. Financial Report
Review of financial information. Library Services Director Hartson directed the Commissioners to Handwritten Page 12
and explained that not much movement happened over the last month, and they are expecting the expenditures for the Art Exhibition and the Sculpture Garden to begin during the upcoming month. Maintenance work was completed for the Sunset Years Bench,
which will also be seen in the next report. Motion made by Commissioner Leonard Simon, seconded by Commissioner George, and carried (6-0-0-0) to approve the financial report. Corona del Mar resident Lauren Curran provided public comment and asked if information was available for the most effective Return on Investment (ROI) advertising that has been used. Library Services Director Hartson answered they do not have ROI data from advertising, it is a means in which they rely for reaching the community outside of internal flyers and
banners. Due to the continued increase in advertising costs, careful consideration is given for the best way to market specific campaigns.
3. Cultural Arts Activities Monthly review of cultural arts activities from the Library Administrative Office for
upcoming Library and City arts events and services. Library Services Director Hartson introduced Rebecca Lightfoot as the newly promoted Library Services Manager. The position has been vacant for several years. Photo-realistic oil paintings are now on exhibit in the lobby gallery. The paintings are familiar places within the City. Colleen Johns’ work will be added on May 1, 2023 and there will be an artist reception on Saturday, May 6 from 3-5 p.m. Rick Stein from Arts Orange County (Arts OC) informed staff that Got Juice is no longer available for exhibition, so Arts OC reached out to the first alternative, One Another by Maxwell Carraher. It was very disappointing due to the effort put into acquiring Got Juice,
from start to finish. Chair Greer commented she would like the Commission to consider revising the artist
contract to prevent this from happening again in the future, both due to the efforts involved 5
City Arts Commission Meeting March 9, 2023
Page 3 with acquiring Got Juice and how far along in the approval process it had moved. The Commission understands things can come up and is willing to make adjustments,
however, there needs to be changes made to mitigate this type of situation from happening, particularly when work has been approved and the public online survey completed twice. Disappointments such as these are disheartening, not only for the community but for the staff and the Commission as well. The first time Got Juice was delayed it was damaged in transport, the second time it was sold. Library Services Director Hartson stated the contract had not yet been signed when the sculpture was pulled. Vice Chair Maureen Flanagan commented it is hard on the City, and the Commission when this happens but it is difficult to make those type of constraints due to it being so
difficult for an artist to earn a living. Commissioner Wayan Kaufman agreed with Vice Chair Flanagan and added that is why
there is a number of alternates. Chair Greer commented that it’s unfortunate for the public because they were the ones
who selected the piece and not the alternates, and requested the Commission give this some thought for future consideration. Commissioner Little commented that Got Juice was actually selected by the community the first time but not the second time. It was brought back the second time as a result of the Art Commission’s request. Most artists struggle and while she agrees the Commission has a lot of choices to make, she doesn’t believe it’s that much of a problem to utilize alternates. Commissioner George stated she understands the struggling artist argument however, she would never submit a piece and then rescind it, and it isn’t fair to the community who
were really looking forward to seeing Got Juice. However, it should be in the contract that once an artist has agreed the piece will be on exhibit, the piece will stay on exhibit for the length of time that was agreed upon.
Commissioner Little stated this hasn’t happened often considering all the pieces that have been on exhibit for all the years over time.
Chair Greer commented that Library Services Director Hartson did state that the contract had not yet been signed, but everyone seemed in agreement that the contracts should be reviewed to potentially mitigate this from happening in the future. Another issue is work that is being withdrawn early. Chair Greer requested this be a topic of discussion on the next agenda, due to this particular piece being withdrawn, which will also notify the community and will give them the opportunity to attend the meeting and submit public comment. Commissioner Simon commented that this item should not be brought forward on a future
agenda because the fact remains the artist did not yet sign the contract and legally, they cannot dictate what an artist does with their work, particularly if an item is sold, an artist makes their living selling their work.
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City Arts Commission Meeting March 9, 2023
Page 4 Chair Greer stated her request stands, if for no other reason than to give the opportunity to express their opinion. She stated it’s not the Commission’s responsibility to determine
the credibility of vendors, however it is their responsibility to uphold the integrity of the program, allow the community to express an opinion, and try to mitigate it from happening again, therefore, the topic deserves a discussion and possible review. Library Services Director Melissa Hartson continued her report stating that the upcoming calendar of events can be found on packet page 15. The biggest item on the calendar is the call for artists which is open through May 26 for the Newport Beach Art Exhibition. Chair Greer called for public comments.
Motion made by Commissioner Simon, seconded by Vice Chair Flanagan, and carried (6-0-0-0) to approve Consent Calendar as submitted by the City staff.
AYES: Greer, Flanagan, Simon, Little, Kaufman, George NOES: None. ABSTENTIONS: None.
ABSENCES: None. VI. CURRENT BUSINESS A. Items for Review and Possible Action 4. Review and Consideration for the Acquisition of Art The Art in Public Spaces Ad Hoc Subcommittee recommends that the City Arts Commission review and approve their recommendation to not accept an offer of purchase for Marisabel Bazan’s The Migration of My Dreams and Michael McLaughlin’s Woodpeckers, and not accept an offer of donation for Adrian Susnea Litman’s Celestial Carousel.
Chair Greer stated the ad-hoc committee information can be found on packet page 16. Library Services Director Hartson reported the Art in Public Spaces ad-hoc subcommittee
met to review an offer for purchase for two sculptures and an offer for donation for a sculpture from Phase VI. Art maintenance is costly, and the financial burden is more than what is available to upkeep art for longer than a two-year period in the current
environment. The concept of the Sculpture Exhibition in Civic Center Park is rotational in nature, which is a much more cost-effective way to have exhibits for the public and is what enables the City to include it in their budget. When displays are made permanent, history has shown with other sculptures, artists have had to come back in and maintain the piece. In addition, the current fiscal year does not have the money available to purchase the two pieces. Motion made by Commissioner Simon, seconded by Vice Chair Flanagan, and carried (6-0-0-0) to approve the ad-hoc committee and staff recommendations. AYES: Greer, Flanagan, Simon, Little, Kaufman, George
NOES: None. ABSTENTIONS: None. ABSENCES: None. 7
City Arts Commission Meeting March 9, 2023
Page 5 B. Monthly Reports 5. Newport Beach Art Exhibition Ad Hoc Subcommittee Commissioners Arlene Greer, Maureen Flanagan, and Leonard Simon. Chair Greer reported the ad-hoc committee met with staff regarding the planning, scheduling, and status of the Newport Beach Art Exhibition. They are in the process of contracting with vendors for the food, music, children’s activities, the party rentals for the food pavilion on the Green and the exhibition room and plaza. The pavilion on the Green contract is being worked on by staff. Chair Greer reviewed the schedule of events and confirmed that Council Chambers had been reserved for the awards ceremony. Phase VIII of the Sculpture Garden will be ready for viewing by the community. Chair Greer inquired of the status of publicity for the event. Cultural Arts Assistant Camille Escareal-Garcia responded that staff are working on the final push for the call for entries and the marketing specialist is working on the campaign
for the event to include a schedule of activities. Chair Greer asked for details on the publicity efforts that will take place for the call for
entries and the event. Cultural Arts Assistant Escareal-Garcia stated ads had gone out to three news publications for the call for entries. There will be a similar ad for the public attendance portion, but it is a separate ad design. A request has been submitted for banners throughout the City, pending the date requirements from the staff who organize the banners. In addition to the calls the commissioners have been making to artists, staff had begun reaching out to artists from the Balboa Island Art Walk and Laguna Plein Air Association. Approximately 150 emails have been sent thus far with an expectation that a total of 200 emails will be sent. They hope to fill the community room with participants. A digital flyer was sent to artists when the Commissioners started making the phone calls. An e-blast was sent to past registrants with a summary of Cultural Art Events, and flyers have been distributed throughout the Library and City Hall.
Commissioner Simon inquired how many artists have responded and if there were statistics available as to how many artists wait until the last minute to sign up; if that information is not at hand, it might be worth it to do the research.
Chair Greer stated the information might be available in the 2022 September or October City Arts Commission meeting minutes, however, the last time they did the Art exhibition was in 2019. Cultural Arts Assistant Escareal-Garcia replied she could go back and look that information up. Commissioner Little stated that every year there does tend to be a push in the last week. Chair Simon commented that would be a good reason to not give up and keep sending
the e-blast out. Chair Greer asked Commissioner Little what her experience was with last minute
registrants.
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City Arts Commission Meeting March 9, 2023
Page 6 Commissioner Little replied she didn’t know specific years, but she’s had several people in her phone calls say they may wait until later to sign up or that they were waiting until
the last 10 days. The Newport Beach Art Foundation board members have said they also generally wait until the last minute to submit applications. Chair Greer asked that the Commissioners not wait until the last minute to make their phone calls. Currently she counted 34 artists and 45 artworks that have signed up and requested confirmation on those numbers. Cultural Arts Assistant Escareal-Garcia responded that she does not have the exact number on hand, however those counts were close to what she recalled. Commissioner Kaufman inquired how many they had by June in 2019.
Cultural Arts Assistant Escareal-Garcia replied that she was not sure if she could get that type of specific data due to the applications not having a specific date in which they get
submitted, she would need to research what data would be available and could provide an update in the May meeting. She also mentioned this is the first year they are not doing a two-year age limit for artwork. In past exhibitions, many artists were still making their
pieces until the last minute. This change will provide a great opportunity to capture the type of data the Commissioners are seeking. Chair Greer stated that in all the years she’s been involved in the exhibition the lowest number they had was 130 artists with 220 pieces; and even though the numbers right now seem low, this year the Garden will also have Phase VIII complete. If it ends up being a small event, it can be used for learning purposes for future events. Library Services Director Hartson also noted that the applications do have the question of how the artists heard about the event so they will be able to capture that as a gage for the effectiveness of the marketing campaigns.
Vice Chair Flanagan suggested sending a reminder e-blast out 30 days prior to the event.
Commissioner Simon noted that 30 days may be too far in advance and suggested two to three weeks prior to the event.
The other Commissioners agreed. Chair Greer mentioned that they are also competing with other surrounding cities summer exhibitions and provided a breakdown of the number of artist applications that have been received to date, and corrected her prior numbers, 34 artists have submitted applications for 61 pieces of art. Chair Greer also questioned if artists are hesitating to apply if they believe they have to have a resale license number to sell their work, even though all sales would be going through the Arts Foundation. Chair Little stated that should not be a deterrent as most artists who earn a living selling art should already have a resell license.
Chair Greer commented that if an artist doesn’t sell a minimum amount of art, most do not have a resale license due to the cost and the time and effort in processing the license
requirements. Chair Greer suggested staff research what’s involved with the resale numbers being required and check with the requirements of State Law.
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City Arts Commission Meeting March 9, 2023
Page 7 Commissioner Little suggested that isn’t within the Commissions purview.
Chair Greer clarified she was looking specifically for if that was preventing artists from submitting applications. Commissioner Little stated the majority of no’s from her calls were more due to the prior year’s events being cancelled. Chair Greer continued her report and ask the Commissioners to continue calling their lists and ask the artists to follow up with Cultural Arts Assistant Escareal-Garcia if they haven’t received an application yet. The Newport Beach Arts Foundation voted unanimously to donate $2,500 to support this years Newport Beach Art Exhibition. This will be very helpful in keeping within the budget. The Arts Foundation will also join the City Art Commissioners
in handing out awards. Chair Greer asked how many Commissioners will be able to attend the ceremony. All the Commissioners stated they would be there; some were not sure about their spouses. Chair Greer stated the Art Foundation board members will be present
to help with the event on Friday June 23. She will begin a list to make sure all shifts are covered. The times to submit art will be from 3:00 p.m. to 6:00 p.m. on Friday afternoon. The orientation will be at 2:30 p.m. for those who haven’t volunteered before. Saturday
morning art can be submitted from 8:30 to 10:00 a.m. The Newport Beach Art Foundation Treasurer Dan Weddell has offered to manage the sales of the art that day, and the artists have all agreed to give 20% of their sales to the Newport Beach Art Foundation to support the City Art Commission (CAC) programming. Vice Chair Flanagan commented that several of the Art Foundation board members will be staying on, but they are looking for a new secretary. The slate was introduced at the last meeting, and they will be voting on it at May’s meeting. Chair Greer passed around the slate information for the new board members and positions that will be up for vote.
The Commission opened the item up for public comment.
Corona del Mar resident Lauren Curran requested a recap of the number of pieces that have currently been submitted for display.
Chair Greer answered 34 artists have submitted applications for 61 pieces of art. 6. Newport Beach Arts Foundation Liaison Commissioners Maureen Flanagan and Arlene Greer. Chair Greer reported that the Newport Beach Arts Foundation meeting was attended by herself and Vice Chair Flanagan. Former Commissioner McNulty introduced businesswoman Vanessa Moore and artist Kristen Nassif, both with extensive community art experience, and both have joined the Newport Beach Arts Foundation. Meghan McNulty also reported that Councilman Joe Stapleton signed up as a new member. Newport Beach Arts Foundation Treasurer Dan Weddell reported that donations thus far
have been approximately $26,000 with $400 in donations from last month. The Foundation Board unanimously approved the City Arts Commission funding and inquired if that money would stay if it was unused.
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City Arts Commission Meeting March 9, 2023
Page 8 Library Services Director Hartson replied she would have to look into that.
Chair Greer stated, if possible, they would like the unused portion of the money to go toward the honorariums. Commissioner Simon commented that they might be able to wait until they see if they need it before accepting the check. Library Services Director Hartson commented that the timing is very tight since the exhibition is six days before the end of the Fiscal Year. She will look into the deadline for accepting those funds, and most of the invoices will be in-hand prior to the Newport Beach Art Exhibition.
Chair Greer asked if it would be possible to cover that in a Committee meeting. Library Services Director responded she could do that.
Chair Greer continued with her report stating that consultant Andrew Brosche has been retained by the Arts Foundation to manage Art in the Park and is working with President
Carmen Smith and the Vice President Pat Jorgenson. The Art in the Park event is scheduled for Saturday September 23 from 10-4 p.m. in City Civic Center Park. They depend on the CAC to help with the event. Foundation President Carmen Smith and Vice Chair Pat Jorgensen have signed up to help with a docent tour of the Sculpture Garden and thanked Cultural Arts Assistant Escareal-Garcia for making that happen. The Echo Beach Film Screening has been postponed until after the election of the Newport Beach Arts Foundation Board at the beginning of the Fiscal Year, and after the slate of new leadership has been voted and seated. The Commissioners have all received an invitation to the Colleen Johns Reception. There were no public comments.
VII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM) The following current business items were recommended for the May CAC agenda:
• Discussion of process for call for entries of the Sculpture Exhibition, the contract process, and how to ensure that artwork is not pulled out or sold upon confirmation of installation into Civic Center Park.
• Discussion of the procedures required to include the Utility Boxes in next year’s budget. Chair Greer informed Commissioner Simon that Utility Boxes were discussed at the prior meeting and currently there are no funds available to continue with that during the current
Fiscal Year. The maintenance for the Sunset Years Bench, CAC professional services and much of the Art Exhibition expenses have not yet been deducted from this year’s budget. It may be something to keep in mind for next year.
Chair Greer suggested Commissioner Simon contact the Costa Mesa Art Commission Chair, Charlene Ashendorf, as Costa Mesa has had a lot of success with their Utility boxes. 11
City Arts Commission Meeting March 9, 2023
Page 9 Chair Simon stated Public Works has done this prior, he’s just interested in what needs to happen from a procedural standpoint on introducing a utility box art program as an item
for next year’s budget. Commissioner Little commented to Chair Greer’s point, Costa Mesa has done many utility boxes and Charlene Ashendorf’s input would be very valuable. Commissioner Simon exited the meeting. VIII. PUBLIC COMMENTS ON NON-AGENDA ITEMS
Laura Curran, Corona del Mar resident, welcomed the Commissioners to attend the
Corona Del Mar Residents Association meetings on the third Thursdays every month at
Oasis, 7:30 a.m. They have regular newsletters and an active Facebook page; they would
be able to help promote CAC events. She has a passion for showcasing the local plant
life within the Civic Center Garden, it’s such a treasure for the community and requested
the Commission consider quick wins to help the public be informed about the Garden as
the foundation for the park and help the community explore the Garden. Another thing to
consider is how to partner with different resources to provide more interpretive resources
for the public when they attend opening events or other arts events. She suggested
possibly working with Parks and Recreation to train more docents.
Chair Greer stated she found out about the Corona Del Mar Residents Association the
night before, the annual meeting is scheduled for May. She requested staff inform the Arts
Foundation of the event and requested they all be seated at the same table.
Laura Curran stated she believed it had been rescheduled for June, she would find out
and let Chair Greer know the exact date and time.
Director of Library Services Hartson stated it’s on the calendar for June 7.
IX. ADJOURNMENT – 6:06 p.m. The next meeting for the City Art Commission is scheduled for May 11, 2023.
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As of April 30, 2023
ACCT NAME / #BUDGET DATE VENDOR EXPENSES BALANCE NOTES
Programming 60,500.00
01060603-841004 07/08 DJE Sound & Lighting, Inc.3,646.25 56,853.75 COTG Sound (Billy Nation)
07/08 Tracy Kiggen / ARTovator 629.00 56,224.75 COTG Children's activities (Billy Nation)
07/15 Adam Shapiro 3,250.00 52,974.75 COTG Billy Nation
07/29 Tracy Kiggen / ARTovator 629.00 52,345.75 COTG children's activities (Young Guns)
07/31 LA Times Media Group 200.10 52,145.65 COTG marketing ads
07/31 Gotprint.com 223.12 51,922.53 Concert at Marina Park banners
08/05 Office Depot 27.13 51,895.40 Student Art Exhibition supplies
08/05 Office Depot 115.92 51,779.48 Student Art Exhibition supplies
08/05 DJE Sound & Lighting, Inc.3,646.25 48,133.23 COTG Sound (Young Guns)
08/05 Eric David Sage 3,250.00 44,883.23 COTG Young Guns
08/31 Gotprint.com 497.92 44,385.31 Sculpture Exhibition Brochures
08/31 Stu News Newport 225.00 44,160.31 Sculpture Grand Opening Ads
08/31 Stu News Newport 100.00 44,060.31 COTG marketing ads
08/31 Stu News Laguna 100.00 43,960.31 COTG marketing ads
08/31 Stu News Laguna 300.00 43,660.31 COTG marketing ads
08/31 Stu News Newport 150.00 43,510.31 COTG marketing ads
08/31 LA Times Media Group 200.10 43,310.21 COTG marketing ads
08/31 Stu News Laguna 150.00 43,160.21 COTG marketing ads
08/31 Stu News Laguna 300.00 42,860.21 COTG marketing ads
08/31 Gotprint.com 81.41 42,778.80 Marina Park rack cards
08/31 Gotprint.com 81.41 42,697.39 Marina Park rack cards
09/02 Robert John Bielma 2,200.00 40,497.39 COTG Britain's Finest
09/02 DJE Sound & Lighting, Inc.3,646.25 36,851.14 COTG Sound (Britain's Finest)
09/02 Tracy Kiggen / ARTovator 631.00 36,220.14 COTG children's activities (Britain's Finest)
09/16 Amazon.com 186.77 36,033.37 Student Art Exhibition supplies
09/30 Gotprint.com 140.10 35,893.27 Banners for Concert at Marina Park
09/30 Stu News - Laguna 100.00 35,793.27 COTG marketing ads
09/30 Stu News - Laguna 100.00 35,693.27 Marina Park Concert Ad
09/30 LA Times Media Group 200.10 35,493.17 COTG marketing ads
09/30 LA Times Media Group 200.10 35,293.07 Marina Park Concert Ad
10/03 Amazon.com 18.63 35,274.44 Student Art Exhibition supplies
10/28 Amazon.com 14.57 35,259.87 Student Art Exhibition supplies
11/30 WESTAF (Paypal)150.00 35,109.87 CallforEntry (CaFE) Renewal Fee
12/02 Amazon.com 74.91 35,034.96 Student Art Exhibition supplies
12/02 Amazon.com 14.64 35,020.32 Student Art Exhibition supplies
11/30 Amazon.com 16.17 35,004.15 Student Art Exhibition supplies
12/16 Amazon.com 29.20 34,974.95 Student Art Exhibition supplies
12/16 Amazon.com 21.41 34,953.54 Student Art Exhibition supplies
01/31 Ralphs 525.00 34,428.54 Student Art Exhibition gift cards
02/28 Fund Adjustment 14,000.00 20,428.54 Funds moved to Scxulpture Garden
04/21 Alliant Insurance Service 1,254.00 19,174.54 Insurance for Cultural Arts events
TOTAL 19,174.54$
FY 2022-23Cultural Arts Division
05/04/2023 1 of 2 13
As of April 30, 2023
ACCT NAME / #BUDGET DATE VENDOR EXPENSES BALANCE NOTES
FY 2022-23Cultural Arts Division
Professional Services 22,000.00
01060603-811008 07/29 Svartifoss Corp.340.00 21,660.00 Art Installation (Rob Williams)
08/19 TAVD Visual Assistant 204.75 21,455.25 Transcription Minutes (07/14)
08/26 Crown Building Services Inc.825.00 20,630.25 Ben Carlson & Sphere 112 cleaning
09/16 TAVD Visual Assistant 83.25 20,547.00 Transcription of Minutes (08/11)
09/23 Svartifoss Corp.325.00 20,222.00 Art Installation (Shant Beudjekian)
10/21 Restoration ARTechs 900.00 19,322.00 Cleaning of Bronze Sculptures
10/21 TAVD Visual Assistant 90.00 19,232.00 Transcription of Minutes (09/08)
10/28 Universal Building Maintenanc 600.00 18,632.00 COTG Maintenance (July-September)
11/07 TAVD Visual Assistant 117.00 18,515.00 Transcription of Minutes (10/10)
11/11 Crown Building Services Inc.825.00 17,690.00 Ben Carlson & Sphere 112 cleaning
11/18 Svartifoss Corp.250.00 17,440.00 Art Installation (Helen Polins-Jones)
12/23 TAVD Visual Assistant 216.00 17,224.00 Transcription of Minutes (11/10)
12/31 Image360 Southbay 105.82 17,118.18 Sculpture Exhibition Phase VII Plaques
01/20 Svartifoss Corp.350.00 16,768.18 Art Installation (Sandra Pipkin)
01/27 TAVD Visual Assistant 258.75 16,509.43 Transcription of Minutes (12/08)
02/24 TAVD Visual Assistant 258.75 16,250.68 Transcription of Minutes (01/12)
02/24 Crown Building Services Inc.825.00 15,425.68 Ben Carlson & Sphere 112 cleaning
02/28 Fund Adjustment 10,000.00 5,425.68 Funds moved to Scxulpture Garden
03/10 Svartifoss Corp.225.00 5,200.68 Art Installation (Janice Steele)
03/17 TAVD Visual Assistant 425.25 4,775.43 Transcription of Minutes (02/09)
04/21 TAVD Visual Assistant 270.00 4,505.43 Transcription of Minutes (03/09)
04/28 Joseph Colagrossi 840.00 3,665.43 Sunset Years Bench Refurbishment
TOTAL 3,665.43$
City Grants 30,000.00
01060603-821006 30,000.00
TOTAL 30,000.00$
Sculpture Garden 135,000.00
1800012-811059 11/21 Fund Adjustment (10,000.00)145,000.00 NBAF Gift Added
12/16 Arts Orange County 3,888.88 141,111.12 Phase VIII Management (1 of 9)
12/16 Arts Orange County 3,888.88 137,222.24 Phase VIII Management (2 of 9)
02/03 Arts Orange County 3,888.88 133,333.36 Phase VIII Management (3 of 9)
02/10 Arts Orange County 3,888.88 129,444.48 Phase VIII Management (4 of 9)
02/28 Fund Adjustment (14,000.00)143,444.48 Transferred funds from Programming
02/28 Fund Adjustment (10,000.00)153,444.48 Transferred funds from Professional Services
03/10 Arts Orange County 3,888.88 149,555.60 Phase VIII Management (5 of 9)
04/14 Arts Orange County 3,888.88 145,666.72 Phase VIII Management (6 of 9)
TOTAL 145,666.72$
Special Events (NBAE)0.00
01060603-521450 02/13 WESTAF (CaFE) (176.42)176.42$ January entry fees deposit
03/15 WESTAF (CaFE) (425.66)602.08$ February entry fees deposit
04/07 Hope Zarro 50.00 552.08$ Artist Entry Refund
04/14 Rylee Jorgensen 35.00 517.08$ Artist Entry Refund
04/25 WESTAF (CaFE) (551.42)1,068.50$ March entry fees deposit
TOTAL 1,068.50$
Advertising 1340.00
01060603-871002 10/31 Firebrand Media LLC 380.00 960.00 COTG marketing ads
10/31 Stu News Laguna 100.00 860.00 COTG marketing ads
11/30 Firebrand Media LLC 530.00 330.00 COTG marketing ads
02/28 Firebrand Media LLC 530.00 (200.00)NBAE Call for Entries marketing ads
02/28 Firebrand Media LLC 175.00 (375.00)NBAE Call for Entries marketing ads
TOTAL (375.00)$
05/04/2023 2 of 2 14
TO Newport Beach City Arts Commission
FROM: Library Services Department
Melissa Hartson, Library Services Director
949-717-3810, mhartson@newportbeachca.gov
PREPARED BY: Melissa Hartson and Camille Escareal-Garcia
TITLE:
Cultural Arts Activities for April 2023
CENTRAL LIBRARY GALLERY EXHIBITS
For artist Janice Steele, painting has been a hobby ever since she was a teen.
Having taken numerous art classes at Stanford University and Orange Coast
College, she found inspiration from the world around her—in particular Balboa
Island. Beginning at age 10 while attending the Pasadena Presbyterian Church
Camp, Mar Casa (located at the end of Marine Avenue on the South Bayfront),
Balboa became her place of “bliss”.
Janice Steele left Southern California with her family in 1979, but they bought
a cottage on Crystal Avenue in 1984 and eventually built her dream home there
in 1998. Over the past ten years, she has participated in the local Balboa Art
Walk, selling oil paintings, giclee prints, and note cards depicting her favorite
Balboa sites and memories.
The Blissful Balboa exhibit is on display at the Central Library Gallery from
March 6 through April 28, 2023.
UPCOMING 2023 CENTRAL LIBRARY GALLERY EXHIBITS:
• Colleen Johns (Oil paintings): May 1 - June 23
• Tim Musso (Woodprints): June 26 - August 18
• Jane Shehane (Watercolors): August 21 - October 13
• Sherry Marger (Acrylic Landscapes): October 16 - December 8
15
SUNSET YEARS MAINTENANCE:
After several rain related delays, routine maintenance and refurbishment of the City’s Sunset Years was
completed in April. The piece serves as an appreciation and celebration of Balboa Island Life as well as a
functional bench.
CULTURAL ARTS CALENDER OF EVENTS:
City Arts Commission (CAC) meetings are held at 5 p.m. on the second Thursday of each month.
• Next meeting – Thursday, June 8, 2023
SCULPTURE EXHIBITION IN CIVIC CENTER PARK (PHASE VIII)
• Thursday, June 1 – Friday, June 16, 2023 - De-installation of Phase VI artwork / Installation
of Phase VIII artwork
• Saturday, June 24, 2023 – Phase VIII Grand Opening
CULTURAL ARTS GRANTS
• Thursday, June 8, 2023 – Grant Award Ceremony
NEWPORT BEACH ART EXHIBITION
• Monday, January 10 – Friday, May 26, 2023 – Call for Entries
• Saturday, June 24, 2023 – Event Date
16
TO Newport Beach City Arts Commission
FROM: Library Services Department
Melissa Hartson, Library Services Director
949-717-3810, mhartson@newportbeachca.gov
PREPARED BY: Melissa Hartson
TITLE:
Utility Box Art Program
DISCUSSION:
Utility box art is a form of public art in which common traffic control utility boxes on city streets are
painted, wrapped, or otherwise covered in artwork. It is an effective way to incorporate art into public
spaces, an opportunity for artists to display their work in a public setting, and an opportunity to display
distinctive works of art and create visual interest in the community.
At the City Arts Commission’s regular August 2022 meeting, the development of a utility box art program
was discussed. It was recommended that the creation of an ad hoc subcommittee be formed to develop
a utility box art program.
There are two mediums used for utility box art programs: turning submitted art into digital wraps—which
are then installed on the utility box—or application of durable paint on the surface of the utility cabinet.
Due to potential factors such as durability, the risk of compromised ventilation, graffiti, and ease of art
removal, digital wraps would be the best medium.
There are numerous traffic control utility boxes of different sizes throughout the City. The program would
require a joint effort with Public Works as they maintain the City’s utility boxes. Last summer, Public Works
wrapped two utility cabinets in front of Peninsula Fire Station 2.
The Utility Box Art Program Ad Hoc Subcommittee should convene to develop a proposal to bring forward
to a future City Arts Commission meeting. Proposal elements to consider are artwork themes, content,
and guidelines, artist eligibility and honorarium, application requirements, selection process, display
duration, maintenance, and funding.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
17