HomeMy WebLinkAboutC-2578 - Local Agency, State Service Agreement0 OL
CITY OF NEWPORT BEACH
OFFICE OF THE CITY CLERK
(714) 640 -2251
TO: FINANCE DIRECTOR
Public Works Department
FROM: CITY CLERK
DATE: June 30, 1986
SUBJECT: Contract No. C -2578
Description of Contract Coast Highway Widening from
MacArthur Blvd. to Jamboree Rd. - Caltrans Service Agreement
Effective date of Contract June 4, 1986
Authorized by Minute Action, approved on
Contract with
Address
State of California
Department of Transportation
Amount of Contract (See Agreement)
Wanda E. Andersen
City Clerk
WEA:lr
attach.
May 27,.1986
City Hall • 3300 Newport Boulevard, Newport Beach, California 92663
May 27, 1986
BY TFE MY COUNCIiCITY COUNCIL AGENDA
CITY OF NEWPORT 9EAri1TEM NO. F -3(c)
TO: CITY COUNCIL MAY 2 7 1986
APPROVED
FROM: Public Works Department
SUBJECT: COAST HIGHWAY WIDENING FROM MacARTHUR BOULEVARD TO JAMBOREE ROAD- -
CALTRANS SERVICE AGREEMENT
RECOMMENDATION:
Authorize the Mayor and the City Clerk to execute a Local Agency /State
Service Agreement to furnish materials testing service and source
inspection for the construction of Coast Highway from MacArthur
Boulevard to Jamboree Road.
DISCUSSION:
Final design plans, specifications and a cost estimate (PS & E) for
widening Coast Highway from MacArthur Boulevard to Jamboree Road (Phase I) have
been completed. The current schedule calls for advertising to construct this
Federal Aid Urban Project prior to September 3, 1986, the end of the Federal
fiscal year.
City staff is presently processing all necessary agreements and per-
mits required to construct Phase I of the Coast Highway project.
The subject agreement will provide for Caltrans to perform materials
testing and inspection on traffic controllers, signal standards and other
materials during the construction phase of the project.
follows:
Funding for the work to be performed under this agreement is as
Total Cost Federal Funds City Funds
$6,000.00 $3,474.00 $2,526.00
This agree7menent will be funded from City Gas Tax funds.
Benjamin B. Nolan
Public Works Director
HH:jd
SERVICE AGREEMENT
Contract No. 07C824
7- ORA- 0 -NptB
M- 5001(35)
City of Newport Beach
THIS AGREEMENT, made and entered into on this 41� day of
1VL_ , 1986, by and between the CITY OF NEWPORT BEACH, a
boy politic and a municipal corporation of the State of
California, hereinafter referred to as "LOCAL AGENCY ", and the
STATE OF CALIFORNIA, acting by and through the Department of
Transportation, hereinafter referred to as "STATE ".
WITNESSETH:
WHEREAS, LOCAL AGENCY contemplates improvement on Pacific
Coast Highway (SR -1) from Jamboree Road to MacArthur Boulevard,
hereinafter referred to as "PROJECT "; and
WHEREAS, LOCAL AGENCY has requested and STATE is willing to
furnish engineering services for said PROJECT provided all costs
incurred by STATE on behalf of LOCAL AGENCY are borne at the
expense of LOCAL AGENCY; and
WHEREAS, LOCAL AGENCY and STATE desire to specify herein the
conditions under which STATE services are to be provided for and
financed.
NOW THEREFORE, in consideration of the covenants and
conditions herein contained, the parties hereto agree as follows:
SECTION I
STATE AGREES:
1. To perform the following engineering services as
authorized by Section 131 of the Streets and Highways Code;
provide materials testing service, including source inspection for
the construction phase of PROJECT.
2. Prior to commencement of engineering work by STATE
personnel, to establish a special account to accumulate all
related expenses and charges for all work performed on behalf of
LOCAL AGENCY pursuant to this Agreement.
3. The funding for work to be performed under this
Agreement is as follows:
Total Cost Federal Funds City Funds*
$6,000.00 $3,474.00 $2,526.00
* The FHWA will not participate in the 498 overhead charges.
4. Immediately following execution of this Agreement, to
submit to LOCAL AGENCY, billing in the amount of $2,526.00 which
figure represents LOCAL AGENCY'S advance deposit to finance the
total estimated cost less anticipated Federal Reimbursement of
engineering services to be performed by STATE on behalf of LOCAL
AGENCY pursuant to this Agreement.
5. Upon completion of the PROJECT to furnish LOCAL
AGENCY with a final detailed statement of the accumulated costs,
identifying actual hours worked and related expenses in connection
with the services provided pursuant to this Agreement.
-2-
SECTION II
LOCAL AGENCY AGREES:
lI
1. To do all work necessary for the successful completion
of the PROJECT except for that work which STATE has agreed to
perform in Section I of this Agreement or by separate Agreement.
2. To deposit with STATE, in advance and within 14 days
of receipt of billing therefor, the amount of $2,526.00 which
figure represents the total estimated cost less anticipated Federal
Reimbursement of engineering services to be performed by STATE on
behalf of LOCAL AGENCY pursuant to this Agreement.
3. Upon completion by STATE of all engineering services
performed on behalf of LOCAL AGENCY and upon receipt of a detailed
statement and billing therefor, to reimburse STATE promptly, any
amount over and above funds deposited by .LOCAL AGENCY as defined
hereinabove, required to complete LOCAL AGENCY's cost pursuant to
this Agreement. .Actual cost to LOCAL AGENCY for work performed by
STATE on behalf of LOCAL AGENCY as defined hereinabove in Section I,
Article (4) will be determined upon completion of all such work
and, final accounting of all related charges, and shall be a sum of
the following:
a. Salary costs computed in accordance with STATE's
standard accounting procedures.
b. Travel and per diem expenses including charges for the
use by such employees of STATE vehicles, if required,
in accordance with rates set up by the State Board of
Control Rules under Title 2, Section 706.
C. Functional indirect and administrative overhead costs
computed in accordance with STATE'S Accounting Manual
Chapter 11, Table 6 -2.
-3-
d; Less any Feral reimbursement paid directly to STATE for
engineering services provided pursuant to this Agreement.
SECTION III
IT IS MUTUALLY UNDERSTOOD AND AGREED:
1. That, LOCAL AGENCY may, at any time, or for any reason,
terminate STATE'S services immediately and shall notify STATE in
writing of such termination.
2a. That STATE will indemnify and save LOCAL AGENCY, its
officers, agents and employees harmless from any and all
liability for injuries to persons or damage to property caused or
resulting in any manner from the performance of any services by
STATE personnel within the scope of this Agreement.
2b, That LOCAL AGENCY will indemnify and save STATE, its
officers, agents and employees harmless from any and all
liability for injuries to personsor damage to property caused or
resulting in any manner from the performance of any services by
LOCAL AGENCY personnel within the scope of this Agreement.
3. That should any portion of the PROJECT be financed with
Federal Funds or Gas Tax Funds, all applicable procedures and
policies relating to the use of such funds shall apply notwith-
standing other provisions of this Agreement.
IN WITNESS WHEREOF., the parties hereto have caused this
Agreement to be executed by their respective officers, duly
authorized, the provisions of which Agreement are effective as of
the day, month and year first herein above written.
STATE OF CALIFORNIA
Department of Transportation
i
LEO TROMBATORE
DirectqV onspqrtation
By
Deputy District Director
Project Develo ent
�- ,7- "
Date
APPnEDg TQ ORM:L
By:
City Attorney
ATTEST-
By:.
Cliny Clerk
CITY OF /NE RT BEACH,
Muni2 a '. C ration
ayor�