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HomeMy WebLinkAboutC-2581 - Mariner's Mile Storm Drains (vicinity of Riverside Avenue)CITYOF NEWPORT BEACH OFFICE OF THE CITY CLERK P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 (714) 644 -3005 TO: FINANCE DIRECTOR 3 / � / 'Pf FROM: CITY CLERK DATE: March 9, 1988 SUBJECT: Contract No. C -2581 Description of Contract Mariners Mile Storm Drains (Coast Crossings) Cooperative Agreement Effective date of Contract February 25, 1988 Authorized by Minute Action, approved on February 22, 1988 Contract with County Sanitation Districts Address P.O. Box 8127 Fountain Valley, CA 92728 -8127 Amount of Contract (See QsU„ Wanda E. Raggio City Clerk WER:pm Attachment 3300 Newport Boulevard, Newport Beach L • C -z5-Y/ THIS AGREEMENT, is made and entered into, to be effective this a'Sl�slay of t 1988, by and between: C LINTY SANITATION DISTRICT NO. 5 OF ORANGE COUNTY, CALIFORNIA, hereinafter referred to as "District" AND CITY OF NEWPORT BEACH, hereinafter referred to as "City". R E C I T A L S• WHEREAS, District has developed an updated and Consolidated Master Plan of Sewer Facilities designed for the collection of wastewater from the area within District No. 5 of the County Sanitation Districts of Orange County, California, and Amendment No. 1 to said Master Plan; and WHEREAS, District has identified the need to replace portions of the Coast Highway force main and gravity sewer as described in the Plans and Specifications for District Contract No. 5 -29; and WHEREAS, City has identified the need for construction of a three barrel storm drain across Pacific Coast Highway westerly of Riverside Avenue and a second three barrel storm drain across Pacific Coast Highway easterly of Tustin Avenue, at the locations shown on the attached Exhibit "A "; and WHEREAS, Project shall consist of the construction of City's two storm drain crossings of Pacific Coast Highway at the locations shown on Exhibit "A ", attached hereto and incorporated herein by this reference, and the replacement of portions of District's Coast Highway Force Main and Gravity Sewer, all as described in the 1 District's Plans and Specifications for Contract No. 5 -29; and WHEREAS, District and City desire to set forth their respective rights and obligations concerning Project. NOW, THEREFORE, the parties hereto agree as follows: Section 1: Proiect Design District shall design, or cause to have designed, the sewer portion of Project. City shall design, or cause to have designed, the storm drain portion of Project. District shall be responsible for incorporating City's storm drain plans and specifications into the bid package for Project. Section 2: District's Responsibilities District shall be solely responsible for the preparation and award of the contract pursuant to public bid requirements for the construction of Project, including the construction of the storm drain portion of Project. Toward this end, District shall be responsible for the preparation of all legal documents, including the Notice Inviting Bids, Instructions to Bidders, and the related construction agreements, surety bonds and insurance certificates. District shall be solely responsible for the administration and performance of the contract awarded to contractor for the construction of the Project. Section 3: Rights of Access City shall have rights of access to the construction site of Project for purposes of inspection of the construction of the storm drain portion of Project. Section 4: Costs A. District Costs District shall pay all costs associated with the replacement of E 0 the sewer portion of Project, including engineering, design, excavation, pipe, encasement of pipe, surveying, inspection and contract administration. The parties agree that the preliminary estimate for the construction costs of the sewer replacement is $4,850,000. B. City Costs Except for costs of contract administration, City shall pay for all costs associated with the construction of the storm drain portion of the Project, including engineering, design, excavation, surveying and inspection. City shall also pay for all costs of traffic control during construction of the storm drain portion of Project. The parties agree that the preliminary estimate for the construction costs of the storm drain portion of Project and the associated cost of traffic control is $200,000. Section 5: Cost Estimate Exceeded In the event the sealed bid submitted by the contractor for the construction of the storm drain portion of Project, as designed and approved, including traffic control, exceeds the preliminary estimate by a sum total greater than ten percent (10 %) , District shall not be empowered to award said contract and bind City hereunder without the prior written consent of City. Section 6: Permits City has obtained a CalTrans permit for opening excavations across the Pacific Coast Highway. City shall make such permit available to the District prior to February 19, 1988 for use for construction of Project and take any further steps necessary to 3 • - . 0 authorize Project under such permit. City and District shall also obtain any other permits necessary for their respective portions of the Project. Section 7: Change Orders City Engineer's approval shall be obtained for all change orders issued by District pertaining to the construction of the storm drain portion of Project. Change orders issued without said approval shall not be eligible for reimbursement from City. Section 8: Payment Within sixty (60) days after acceptance of the construction of the storm drain portion of Project by City, District shall present to City an itemized invoice setting forth the final contract costs for the construction of the storm drain and for traffic control. Said costs shall include the total amount paid to contractor, together with the following: survey and inspection based upon actual charges. Payment of said invoice shall be made by City within thirty (30) days of receipt. Section 9: Waiver of Claims City and District hereby waive all claims and demands against each other for any loss, damage or injury of any kind or character to any person or property, arising out of the design and construction of Project, or arising from any act or omission of City's or District's respective agents or employees, except to the extent occasioned by the sole negligence or willful misconduct of the parties or their agents or employees. Section 10: Insurance District shall require the construction contractor for Project to maintain a policy of public liability insurance for personal 4 injury and property damage, including motor vehicle operators, during all times of the contract in amounts and in a form satisfactory to City's City Attorney and District's General Counsel. Said policies shall name the City, its officers, agents and employees as additional insureds thereon. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written. 'DISTRICT" COUNTY SANMTIODYJ51A9'Tk1CT NO. 5 OF APPROVED AS TO FORM: THOMAS L. WOODRUFF DIS CT COUNSE gy a-41 d�LL 'CITY' ATTEST: City Cler APPROVED AS TO FORM: � e• 1 (C186) 02/22/88 5 M J { /Wa�n� /Sylvester /�Gene6i Manager 0 "V Srn1f FUTURE CONST STIN AVE I oil � lillm RIVERSIDE AVE ,CONS T. i aEluB CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT RIVERSIDE AVENUE AND MARINER'S MILE STORM DRAINS -PCH CROSSINGS 3 a U U lL U Q �-- A69RTNLPT N /[E STOR�R OSI /NL � 6X. 36 " S.O. F � .PESOS. B41 ,Pf.S UB. 779 _ <X. 36^ S.D. DRAWN ✓W DATE �Ea y /.v .yo GerTtt -acvl IVO, DRAWING NO. EXHIBIT A February 22, 1988 CITY COUNCIL AGENDA BY 7HE Cf(Y 00ijjiCILITEM NO. F -3 (a) • CITY OF NEWPORT BEACH TO: CITY COUNCIL FEB i2 2 1988 APPROVED D FROM: Public Works Department SUBJECT: MARINERS MILE STORM DRAINS (COAST HIGHWAY CROSSINGS) COOPERATIVE AGREEMENT WITH COUNTY SANITATION DISTRICTS OF ORANGE COUNTY RECOMMENDATION: 1. Approve the plans and specifications for the storm drain crossings. 2. Authorize the Mayor and the City Clerk to execute a cooperative agreement with the County Sanitation Districts of Orange County. 3. Affirm the need for night -time construction in Coast Highway for • portions of the over -all project. DISCUSSION: The current capital projects budget includes appropriations for construction of storm drain improvements in the Mariners Mile area in the vici- nity of Riverside Avenue. It is proposed to include construction of the two Coast Highway crossing portions of the storm drain improvements in the Sanitation District's much larger $5,000,000 contract for replacement of the 24 inch force main sewer in Coast Highway. Inclusion of the City storm drain work within the Sanitation District's sewer project should improve coordination of the construction work, result in over -all cost savings, and minimize public inconvenience associated with the necessary traffic control measures. The City's work includes construction of two triple barrel 18 inch diameter pipe crossings of Coast Highway. One crossing is approximately 400 feet westerly of Riverside Avenue and the other is approximately 900 feet easterly of Riverside Avenue. Both crossings connect to recently installed 36 inch diameter storm drains extending from Coast Highway to the bay. The locations are shown on the attached exhibit, and sets of the plans are available for review in the is Public Works Department. Funding for the work is appropriated in Account No's. 02- 3497 -345, 02- 3497 -398, and 02- 3497 -447. The estimated cost of the City work is $200,000. Plans and specifications were prepared by ASL Consulting Engineers. The cooperative agreement provides for inclusion of the City work in the Sanitation Districts contract, and for payment of the City share of the cost as the work proceeds. I 0 0 Inasmuch as the construction work in the Sanitation District's project must extend through the summer, the contract provides for night -time construc- tion in cases where substantial lane closures are needed. Traffic control, lane •closures, and night -time construction procedures must be performed in accordance with Caltrans permit requirements. In recognition of the above, the Sanitation Districts have requested that the City affirm the need for night -time construction. The City's Utilities Department is also investigating the need for a supplemental local sewer crossing of Coast Highway near Riverside Avenue. If practical, arrangements will also be made for inclusion of this work in the Sanitation District's project. G4Qiyl2G- C Benjamin B. Nolan Public Works Director • 3 BBN:so Attachment I FOTf! ?f CONIT.-�_ TUSTIN AVE 1 i 1irm RIVERSIDE AVE FUTURE lONST. i REjVB' B� z V 6X. 3/a "S.O. RESUB. B4/ U v a V .y 2 I RESVB. 779 _FY. 3C., S.O. CITY OF NEWPORT BEACH DRAWN ZW DATE A-" I /1BB PUBLIC WORKS DEPARTMENT RIVERSIDE AVENUE AND MARINER'S MILE STORM DRAINS -PCH CROSSINGS p11AMnN0 ND. EXHIBIT COUNTY SANITATION DISTRICTS ` OF ORANGE COUNTY, CALIFORNIA e P.O. BOX 8127, FOUNTAIN VALLEY, CALIFORNIA 92728 -8127 10844 ELLIS, FOUNTAIN VALLEY, CALIFORNIA 92708 -7018 (714) 962 -2411 March 3, 1988 City of Newport Beach 3300 Newport Boulevard P. O. Box 1768 Newport Beach, CA 92658 -8915 Attention: Wanda E. Raggio City Clerk MAN Subject: Agreement providing for inclusion of City /CALTRANS drainage improvements in Districts, Contract No. 5 -29 We are enclosing herewith one fully- executed copy of subject agreement for your records. Said agreement was approved by the Boards of Directors of County Sanitation Districts Nos. 5 and 6 at their regular meeting on January 13, 1988. Rita 3. Brown Board Secretary rj b Enclosure cc: Lloyd R. Dalton, Design Engineer (w /enclosure) Thomas M. Dawes (w /enclosure) Thomas L. Woodruff (w /enclosure)