Loading...
HomeMy WebLinkAboutC-2591(D) - Pacific Coast Highway Highway Widening, Newport Boulevard to Highland StreetSEW PART u i CITY OF NEWPORT BEACH OFFICE OF THE CITY CLERK P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 (714) 644 -3005 TO: FINANCE DIRECTOR FROM: CITY CLERK DATE: February 16, 1989 SUBJECT: Contract No. C- 2591(D) Description of Contract FCH Widening between Newport Boulevard and Highland Street Effective date of Contract November 14, 1988 Authorized by Minute Action, approved on Contract with CALTRANS Address Amount of Contract (See Agreement) l�C /GL %j s 4fe Wanda E. Raggio City Clerk WER:pm Attachment November 14, 1988 3300 Newport Boulevard, Newport Beach To: CITY OF NEWPORT BEACH OFFICE OF THE CITY CLERK P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 (714) 644 -3005 Gam �2� 1:INANCE DIRECTOR FROM: CITY CLERK DATE: September 8, 1994 SUBJECT: -Contract No. C- 2591(D) Description of Contract Amendment to PCH Widening, Newport Blvd. to Highland Street Effective date of Contract July 11, 1994 Authorized by Minute Action, approved on July 11, 1994 Contract with CALTRANS Address Amount of Contract (See Agreement) "94e2�a' V i Wanda E. Raggio City Clerk WER:pm Attachment 3300 Newport Boulevard, Newport Beach • July 11, 1994 CITY COUNCIL AGENDA • I I ITEM NO.__LL_ -- T0: CITY COUNCIL - C- P-) FROM: PUBLIC WORKS DEPARTMENT SUBJECT: WEST COAST HIGHWAY, NEWPORT BOULEVARD TO HIGHLAND STREET -- AMENDED CALTRANS AGREEMENT NO. 12 -001 A -3. RECOMMENDATION: 1. Approve Amended Caltrans Agreement No. 12 -001 A -3. 2. Authorize the Mayor and City Clerk to execute the amended agreement. DISCUSSION: • On November 14, 1988 the City entered into a cooperative agreement with Caltrans defining the terms and conditions for the cooperative project to widen West Coast Highway between Newport Boulevard and Highland Street. The agreement was amended on August 14, 1989 to reflect the actual bid prices for the work; and amended on June 14, 1993 to extend the terms of the agreement to December 31, 1993. The purpose of this amended agreement is to extend the terms of the agreement from December 31, 1994 to December 31, 1994. Construction was completed in June 1992. The Contractor, Silveri & Lebouef JV, filed several claims against the City. The claims have recently been arbitrated and are being reviewed by the City and Caltrans. This amended agreement is intended to extend the terms of the cooperative agreement a sufficient amount of time to allow settlement of the construction claims by the contractor and final the project. Benjamin B. Nolan Public Works Director HH:so (3� 12 -ORA -1 19.8/21.3 06640 In Newport Beach from Newport Blvd. to Highland St. 06640 12208 - 023763 District Agreement No. 12 -001 A -3 { AMENDMENT TO AGREEMENT 11 THIS AMENDMENT TO AGREEMENT, entered into o 195/, is between the STATE OF CALIFORNIA, acting n by and through its Department of Transportation , referred to herein as "STATE ", and CITY OF NEWPORT BEACH a body politic and a Municipal Corporation of the State of California, hereinafter referred to as "CITY ". District Agreement No. 12 -001 A -3 STATE OF CALIFORNIA Department of Transportation JAMES W. van LOBEN SELS Director of Transportation Department By A T H. HAG EN Chief Deputy District Director APPROVED AS TO FORM AND PROCEDURE )� By �C�` Atto Dep tment of Tr sportation CERTIFIED AS TO FUNDS AND PROCEDURE By \ A cXCU'c. o✓ (Q i 1 i p District Accounting U-SJY Administrator 06640 CITY OF NEWPORT BEACH Mayor ATTEST By APPROVED • FORM: M COUNCIL MEMBERS ROLL CALL i CITY OF NEWPORT BEAC& July 11, 1994 MINUTES ?6640 INDEX 7 Coast Highway C -2591 (38) LABEL C -2065 (38) (66) (36) Harbor Pri! 227 -3333 (51) Resub 1001 (84) 1 RESOLUTIONS FOR ADOPTION 12. Removed from the Consent Calendar. 13. Removed from the Consent Calendar. 14. Removed from the Consent Calendar. 15. Resolution No. 94 -65 authorizing the DESTRUCTION OF CERTAIN RECORDS IN THE CITY CLERK'S OFFICE. [Memorandum from City Clerk] _ERi FI D AT UE C C CONTRACTS AND AGREEMENTS 16. Approve AMENDED CALTRANS AGREEMENT N0. :m aFxap 12 -001 A -3 FOR WEST COAST HIGHWAY, NEWPORT BOULEVARD TO HIGHLAND STREET. [Report from Public Works Department] DATE 17. Approve TENTATIVE AGREEMENT WITH THE NEWPORT BEACH EMPLOYEES LEAGUE (NBEL) CONTRACT NO. 2065 for Fiscal Year 1994- 95. [Report from City's Negotiations a W P R Team] 18. Removed from the Consent Calendar. 19. from Consent Removed the Calendar. 20. Removed from the Consent Calendar. 21. PERSONNEL VACANCIES Report from Personnel Director. 22. CLAIMS - For Denial by the City Manager: Margaret M. Brooks for damages as a result of City Jeep backing into claimant's vehicle at Ocean Front pier on June 9, 1994. Sheldon L. Davis, Jr. for property damage as a result of water heater explosion flooding his condominium located at 500 Cagney Lane #112 on April 7, 1994. Southern California Gas Company alleging their gas located at 806 W. Bay Avenue was damaged by Valverde Construction who was under contract with'the City to do work in the area on April 25, 1994. Robert D. Keeler for property damage alleging City tree has damaged curb, gutter and driveway at 2921 4th Avenue, Corona del Mar. Irina Lykov for personal injuries as a result of being hit by a Police car on April 29, 1994, in the vicinity of "Renatos" Restaurant, where she works as a bartender and waitress. 23. HARBOR PERMIT APPLICATION NO. 227 -3333 - Approve application of Haseko -Dunn to revise the commercial Marina Bayward of 3335 West Coast Highway, subject to conditions in the staff report. [Report from Marine Department] 24. RESUBDIVISION NO. 1001 - Approve a subdivision agreement guaranteeing completion of the public improvements Volume 48 - Page 225 7 Coast Highway C -2591 (38) LABEL C -2065 (38) (66) (36) Harbor Pri! 227 -3333 (51) Resub 1001 (84) 1 0 ! CITY OF NEWPORT BEACH OFFICE OF THE CITY CLERK P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 TO: FINANCE DIRECTOR FROM: CITY CLERK DATE: August 23, 1993 (714) 644 -3005 SUBJECT: Contract No. C- 2591(D) cq �, d'-Z3 -93 Description of Contract Amendment to PCH Widening, Newport Blvd. to Highland Street Effective date of Contract December 31 Authorized by Minute Action, approved on June 14, 1993 Contract with CALTRANS Address Amount of Contract (See Agreement) "94,5r& e Wanda E. Raggio City Clerk WER:pm Attachment 3300 Newport Boulevard, Newport Beach • • 0 BY THE CITY OF N_ ;: ^IPUFJ 6EAC JUN 1 41993 AR ROVED June 14, 1993 CITY COUNCIL AGENDA ITEM NO. 9 TO: Mayor and Members of the City Council FROM: Public Works Department SUBJECT: WEST COAST HIGHWAY, NEWPORT BOULEVARD TO HIGHLAND - AMENDED CALTRANS AGREEMENT NO. 12 -001 A -2 RECOMMENDATIONS: 1. Approve Amended Caltrans Agreement No. 12 -001 A -2. 2. Authorize the Mayor and City Clerk to execute the amended agreement. DISCUSSION: On November 14, 1988 the City entered into a cooperative • agreement with Caltrans defining the terms and conditions for the cooperative project to widen West Coast Highway between Newport Boulevard and Highland Street. The agreement was then amended on August 14, 1989 to reflect the actual bid prices for the work and to extend the termination date of the agreement. The purpose of the agreement is to extend the terms of the agreement to final acceptance of the project or December 31, 1999, which ever is earlier in time. Construction was completed by June 1992. A claim with the Contractor, Silveri & LeBouef JV, still remains to be settled and is scheduled for arbitration later this year. This amended agreement is intended to extend the terms of the cooperative agreement a sufficient amount of time to allow settlement of the construction claims by the contractor and final the project. i Benjamin B. Nolan • Public Works Director BBN:so TE OF CALIFORNIA — BUSINESS AND TRANSPORIMN AGENCY DEPARTMENT OF TRANSPORTATION DISTRICT 12 2501 PULLMAN STREET SANTA ANA, CA 92705 Mr. Benjamin Nolan Director of Public Works City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92658 Dear Mr. Nolan: PETE WILSON, Go.am , RECEIVED u +. 1 61993 0 July 14, 1 93 Pu - c 3 Subject: Executed Cooperative Agreement 12 -ORA -1 P.M. 19.8/21.3 In Newport Beach from Newport Boulevard to Highland Street. 12208 - 023763 District Agreement No. 12 -001 A -2 Attached for City of Newport Beach's files is a fully executed copy of the Cooperative Agreement No. 12- 001,A -2 between the State of California and City of Newport Beach, for the above referenced project. We thank you for your cooperation in the processing of this Agreement. If you have any questions, please call me at (714)724- 2816. Sincerely, //�, a. Agnlanueva, Chief Project Development Enclosures 0 0 9 12 -ORA -1 P.M. 19.8/21.3 In Newport Beach from Newport Blvd. to Highland St. 12208 - 023763 District Agreement No. 12 -001 A -2 AMENDMENT TO AGREEMENT c0 O C� THIS AMENDMENT TO AGREEMENT, effective on December 31, 1992, is Kt between the STATE OF CALIFORNIA, acting by and through its Department of Transportation, referred to herein as STATE, and CITY OF NEWPORT BEACH a body politic and a Municipal Corporation the State of California, hereinafter referred to as CITY. 1 0 District Agreement No. 12 -001 A -2 RECITALS 1. The parties herto entered into an Agreement (District Agreement No. 12 -001, Document No. 6640) on November 14, 1988, said Agreement defining the terms and conditions of a cooperative project for the widening of Pacific Coast Highway in Newport Beach between Newport Boulevard and Highland Street, referred to as PROJECT and PROJECT BETTERMENTS. 2. PROJECT and PROJECT BETTERMENTS have been completed and said Agreement has terminated; however, construction claims against the remainder of the architectural and Engineering Funds still remain in effect. 3. The parties hereto also entered into Amendment to Agreement No. 1 (Document No. 6640) on August 14, 1989, to reflect changes in the total cost of PROJECT and to extend the termination date of the original AGREEMENT. 4. The purpose of this AMENDMENT to Agreement is to revise Article 20 in Section III of the original Agreement and Article 4 of Amendment to Agreement No. 1 to State that liability and claims clauses of the original Agreement still remain in effect. OA District Agreement No. 12 -001 A -2 IT IS MUTUALLY AGREED NOW, THEREFORE, in consideration of the promises and mutual benefit of the PROJECT and PROJECT BETTERMENTS, it is mutually agreed to Amend Cooperative Agreement No. 12 -001 (Document No. 6640) as follows: 1. Amend SECTION III, Article 20 of original agreement and Article 4 of Amendment to Agreement No. 1 to read: "Those portions of this Agreement pertaining to the construction of PROJECT shall terminate upon completion and acceptance of the construction contract for PROJECT by CITY with concurrence of STATE, or on December 31, 1993, whichever is earlier in time; however, the ownership, operation, maintenance, liability and claims clauses shall remain in effect until terminated or modified in writing by mutual agreement" 3 0 • District Agreement No. 12 -001 A -2 This AMENDMENT TO Agreement is hereby deemed to be a part of Document No. 6640. STATE OF CALIFORNIA Department of Transportation JAMES W. van LOBEN SELS Department of Transportation By W�� C/ Chief Deputy District Director APPROVED AS TO FORM AND PROCEDURE By \�npl —00P Atto n y DepalVent of Tran portation CERTIFIED AS TO FUNDS AND PROCEDURE By IAA f 1 wu I-) District Accounting Administrator .1 CITY OF NEWPORT BEACH Mayor ATTEST M !1 APPROVED AS TO FORM: By ' Ci Atto nev i O SCITY OF NE"ORT BEACH* CODICIL MEMBERS MINUTES REGULAR COUNCIL MEETING `��j PLACE: Council Chambers l TIME: 7:00 P.M. S DATE: June 14, 1993 ROLL CF1_L INDEX Mayor Turner presented Proclamation to retiring Norb and Mabel Reinhart, Managers of the City's Marina Park Mobile Home Park, for their dedicated service, and a presentation of gifts was made on behalf of the Marina Park Mobile Home Park Homeowners Association. Fire Chief Tim Riley addressed the Council, reporting that the Fire Department is actively involved in the community regarding disaster preparedness, and introduced Captain Todd Knipp, representing the Newport Beach Firefighters Association, who presented the City with their association's donation of sustenance- level, short term emergency supplies in the event of a disaster. Pat Dolan, Commander of the Newport Beach Chapter of the American Legion made an announcement with an invitation for the public to attend a Fourth of July Celebration, sponsored by the American Legion, American Legion Auxiliary, Sons of the American Legion, and the American Legion Yacht Club, which starts at 6:30 a.m. with a pancake breakfast, then lunch and dinner steak - fries. The highlight of the day will be the Old Glory Character Boat Parade, to promote Newport Q Beach, and the proceeds will go to the Newport Nautical Museum. Present x x x x x x ROLL CALL Excused x Motion x Reading of Minutes of Meeting of May 24, 1993, All Ayes was waived, approved as written, and ordered filed. Motion x Reading in full of all ordinances and All Ayes resolutions under consideration was waived, and direct City Clerk to read by titles only. PUBLIC HEARINGS 1. Mayor Turner opened the continued public Resub 997 hearing on APPEAL OF AVE% REALTY (84) CORPORATION FOR RESDBDIVISION NO. 997 from request of Penco Engineering, Inc., applicant to resubdivide two existing parcels of land into three parcels for conveyance purposes, located in the APF- H District, 210 Newport Center Drive on property bounded by San Miguel Drive, Avocado Avenue, Farallon Drive, Anacapa Drive and Newport Center Drive in Newport Center. Report from the Planning Department. Report from the City Attorney. Letter from appellant's Attorney, Michael W. Burnett, recommending disapproval of Resubdivision No. 997 as required by Government Code Section 66474. Recycled Appeal application of Avex Realty Corporation. 0 v Volume 47 - Page 131 O N% 7ASA7AUE o *ITY OF NEWPORT BEACH • COUNCIL MEMBERS WV � \%\-L �P Jame 14, 1993 Motion All Ayes MINUTES INDEX ird 93 -14 offenses/ fuisances graffiti 70) 1BOLA /MOU -2058 (38) WC Hwy/ iighland adng 2591(38) PCH Medn Is Impr/ Marguerite C- 2924(A) (38) reputation, and their relationships. It was felt that there was no useful purpose in providing that information on the front page of the paper or to anyone that can harm these individuals. If the City is ordered by the Court to produce this information, then they will do it. o The City Manager stated that the files of both Campbell and Villa will be removed from the Police Department and maintained in the City Attorney's office. Discover - ability of the information in these files cannot be affected by the Court case, and the decisions will be made by the Orange County Court. The City Attorney commented on the ongoing criticism of the women in the audience, stating that they are quarreling with how the City accomplished a primary objective, and that is what the women wanted - -to make sure that Arb Campbell and Tony Villa did not return to active duty. CONSENT CALENDAR X The following items were approved except for those items removed: ORDINANCE FOR INTRODUCTION Pass to 2nd reading on June 28, 1993: 6. Proposed ORDINANCE NO. 93 -14, being, AN ORDINANCE OF THE CITY COUNCIL P OF THE CITY OF NEWPORT BEACH ADDING CHAPTER 10.59 TO THE NEWPORT BEACH MUNICIPAL CODE REGARDING GRAFFITI. [Report from City's Contract Attorney] CONTRAClS/AGRF.EMENTS 7. Removed from the Consent Calendar. 8. Approve Agreement for MEMORANDUM OF UNDERSTANDING with the NEWPORT BEACH OCEAN LIFEGUARDS ASSOCIATION (NBOIA) CONTRACT NO. 2058. [Memorandum from the City's Negotiating Team] 9. Approve amended CALTRANS Agreement - WIDENING OF WEST COAST HIGHWAY BETWEEN NEWPORT BOULEVARD AND HIGHLAND STREET CONTRACT N0. 2591. [Report from the Public Works Department] 10. Authorize the City Manager to execute a reimbursement Agreement with the Corona del Mar Chamber of Commerce for PACIFIC COAST HIGHWAY MEDIAN ISLAND IMMVE 03ITS AT MARGUERITE AVENUE. [Report from the Public Works Department] Volume 47 - Page 162 INDEX ird 93 -14 offenses/ fuisances graffiti 70) 1BOLA /MOU -2058 (38) WC Hwy/ iighland adng 2591(38) PCH Medn Is Impr/ Marguerite C- 2924(A) (38) #ITY OF NEWPORT BEACH 0 COUNCIL MEMBERS I June 14, 1993 11. Approve Administration Agreement with CALTRAHS (CONTRACT NO. 2825) for MACARTHOR BOULEVARD WIDENING, COAST HIGHWAY TO FORD ROAD. [Report from the Public Works Department] 12. Approve award of CONTRACT FOR AUDIT SERVICES FOR THE CITY OF NEWPORT BEACH TO KPMG PEAT MARWICK to audit the City's financial statement for the Fiscal Years ending June 30, 1993, 1994, and 1995. [Report from the Finance Director] 13. PERSONNEL VACANCIES - For approval: (Memorandum from the Personnel Department) One License Inspector, Revenue Division, Finance Department. One Sr. Equipment Operator, General Services Department. One Administrative Analyst, Police Department. 14. CLAIMS - For Denial by the City Manager: Nancy Bandley for property damage, alleging rock damaged windshield of her vehicle on May 20, 1993 from construction work on Jamboree Road south of Bristol. Andreas Barre for personal injuries, alleging he was run over by City vehicle on March 4, 1993, while lying on the beach at 38th Street south of Seashore Drive. Tammie Fraser for property damage, alleging her VW camper was hit by City vehicle on June 3, 1993 on Newport Island (39th Street). The Gas Company for property damage, alleging City Water Department crew, damaged gas main with a backhoe on January 8, 1993, at 03 Point Sur Drive. Naomi Hoff for indemnity from claim filed by Ursula Kennedy regarding personal injury sustained on April 14, 1992 on sidewalk near Via Trieste and Via Undine. Susan K. Iannitti for personal injuries as a result of a trip and fall on sidewalk area adjacent to 615 Goldenrod on February 2, 1993. Abigail Joy for reimbursement of cost of repair of tire on May 13, 1993, alleging large piece of cement on street next to curb at 604 Avocado Avenue caused tire to blow out. Henry LePante for damage to tire, as a result of spikes penetrating tire when leaving Corona del Mar Parking Lot on April 15, 1993. Volume 47 - Page 163 MINUTES INDEX CalTrans/ MacA Bl/ Cst Hwy - Ford C- 2825(38) KPMG /Peat Marwick Auditing Serv'93 -95 C- 2949(38) (36) Bandley Barre Fraser The Gas Co Hoff Iannitti Joy LePante to ORT BEACH ITY OF NEWP COUNCIL MEMBERS ' rp' \\ RN June 14, 1993 MINUTES lip "n PLANNING COMMISSION Norma Glover and Ken Kvammen Thomas Edwards and Ralph Furra Meeting adjourned at 12:50 a.m. The agenda for this meeting was posted on June 10, 1993 at 8:45 a.m., on the City Ball Bulletin Board located outside of the City of Newport Beach Administration Building. Mayor ATTEST: City Clerk Volume 47 - Page 168 9 4 CITY OF NEWPORT BEACH OFFICE OF THE CITY CLERK P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 (714) 644 -3005 TO: FINANCE DIRECTOR FROM: CITY CLERK DATE: November 20, 1989 '>.i SUBJECT: Contract No. C- 2591(D) Description of Contract Amendment No. 1 to PCH Widening, Newport Blvd, to Highland Street Effective date of Contract August 14, 1989 Authorized by Minute Action, approved on August 14, 1989 Contract with CALTRANS Address Amount of Contract (See Agreement) 1�"6e , Wanda E. Raggio City Clerk WER:pm Attachment 3300 Newport Boulevard, Newport Beach C TO: CITY COUNCIL FROM: Public Works Department Ougust 14,1989 , CCITY COUNCIL AGENDA ITEM N0. F -3(d) AUG 14 1989 SUBJECT: PACIFIC COAST HIGHWAY WIDENING, NEWPORT BOULEVARD TO HIGHLAND STREET CONTRACT NO. 2591 RECOMMENDATIONS: 1. Approve Amendment No. 1 to Agreement (C- 2591 -D) with State for sharing of project funding and authorize the Mayor and City Clerk to execute the Amendment. 2. Waive the irregularities in the bid of Silveri & Le Bouef -JV. 3. Award Contract No. 2591 to Silveri & Le Bouef -JV, for $12,807,633.30 and authorize the Mayor and City Clerk to execute the contract. 4. Approve Change Order No. 1 deleting Bid Item No. 44A. 5. Approve Budget Amendments. DISCUSSION: Bids for this contract were opened at 2:00 P.M. on June 8, 1989. The summary of the three bids received were as follows: Bidder 1 Silveri & Le Bouef -JV 2 Griffith Company 3 Maya Construction Co. Amount Alternate A Alternate B $13,030,067.30 12,950,169.30 13,701,078.70 $12,807,633.30 12,913,989.30 13,691,158.70 The low bid of Silveri & Le Bouef -JV contained several irregularities. Unit prices were included for all items, but a number of total prices were omitted. The total bid price listed above was determined by extending the unit prices. In addition, a unit price of $75.00 per square yard was bid for Item 44A, Erosion Control. The total price was $720,000. It was obvious the unit price should have been $0.75 and a total price of $7200.00. We reviewed these irregularities with Caltrans staff and we agreed that the failure to extend the unit prices was not sufficient reason to reject the bid. However, it was also agreed that the error in Item 44A could not be corrected prior to determining the apparent low bidder. The low bid of Silveri & Le Bouef for Alternate B including Item 44A is 26.1% higher than the Engineer's estimate. Excluding Item 44A, this bid is 19% higher than the Engineer's estimate. w r' 'Subject: Pacific (C -2591) August 14, 1989 Page 2 Coasa ghway Widening, Newport Bouleod to Highland Street The widening project requires construction of two large box culverts. The Engineer's estimate for these facilities was $1,188,000 compared to the low bid of $2,606,000. This difference of $1,418,000 is a large part of the reason for the bid exceeding the Engineer's estimate. The box culverts are to be funded by Caltrans. The higher construction cost plus allowances for contingencies and contract administration increased Caltrans funding requirements $2 million in excess of their authorization. The Contractors were interviewed to determine the reasons for the higher bid prices for the box culvert, and to ascertain whether readvertising the project could result in a lower bid. The reasons given for the high price for the box culvert were the scarcity of subcontractors, traffic impacts, and adverse groundwater conditions. Caltrans District and Headquarters staff reviewed the bids and it was agreed that readvertising would delay completion of the project and would probably not result in a lower bid price. Caltrans then requested an additional $2 million funding authorization from the California Transportation Commission. The request was approved on July 27th. It is recommended that the bid be awarded to Silveri & Le Bouef -JV for Alternate B. (Alternate B specified a caisson foundation for a portion of the soundwall vs. the spread footing design specified in Alternate A. The Caissons are less expensive as bid, and provide additional room for landscaping). It is also recommended that Change Order No. 1 be approved which will delete Item 44A, for a reduction of $720,000 in the contract amount, to a total of $12,087,623.30 The cost of the construction contract will be funded as follows: Caltrans Hoag Hospital City $9,396,240.86 767,964.46 1,923,417.48 $12,087,623. 0 In addition, the cost of contract administration will be shared proportionally to final construction costs. Amendment No. 1 to the Agreement with the State increases the State maximum contribution to $11,551,000. This amount includes the $9,396,240.86 share of the construction contract, contingencies, and contract administration costs. ,Subject: Pacific Coas* ghway Widening, Newport Boule`d to Highland Street (C -2591) August 14, 1989 Page 3 Sufficient funds are available in the current budget to fund the City's share of the project except for water system improvements, replacement of the gas line from the oil field to Hoag Hospital, and installation of gas venting adjacent to Balboa Coves. The required Budget Amendments are as follows: 1. Water System Facilities 2. Replacement of Gas Line from Oil Field to Hoag Hospital 3. Gas Venting System adjacent to Balboa Coves Amount $170,500.00 From To Water Fund Reserve 50- 9297 -201 36,000.00 Tidelands Fund 18,500.00 Tidelands Fund 23- 5497 -006 23- 5497 -006 The cost of the gas venting system, $18,500,is eligible for reimbursement from the State's methane hazard fund. An agreement has been entered into with Hoag Hospital whereby Hoag has agreed to fund its share of the widening cost. Construction will begin in early September. The contract allows for 325 working days, so the project should be completed by December 1990. In order to minimize traffic impacts, the Contractor will be required to maintain 2 -lanes in each direction at all times except for work at night. �Benj B. Benjamin B. Nolan Public Works Director DCS:so 12 -ORA -1 19.8/21.3 In Newport Beach from Newport Blvd to Highland St 12208 - 023761 District Agreement No. 12 -001 Amendment No. 1 THIS AGREEMENT, ENTERED INTO ON A UG U5T 14 , 19 .B, is between the STATE OF CALIFORNIA, acting by and through its Department of Transportation, referred to herein as STATE, and CITY OF NEWPORT BEACH a body politic and a municipal corporation of the State of California, referred to herein as CITY. C cr C GO C' O ca c0 C� r 12 -ORA -1 19.8/21.3 12208 - 023761 District Agreement No. 12 -001 Amendment No. 1 RECITALS 1. The parties entered into an AGREEMENT No. 12 -001 (Document No. 6640) on November 14, 1988, said AGREEMENT defining the terms and conditions of a cooperative project for the widening of Pacific Coast Highway in Newport Beach between Newport Boulevard and Highland Street referred to herein as the PROJECT and PROJECT BETTERMENTS. 2. Said Agreement established STATE total obligations for the PROJECT and CITY total obligations for PROJECT BETTERMENTS, and it is now determined that the STATE and the CITY total obligations will exceed the amounts in the original Agreement. 3. Exhibit A and Exhibit B are revised to reflect changes in the total cost of the PROJECT. Exhibit C is added for the purpose of providing clarity in the distribution of PROJECT costs and PROJECT BETTERMENT costs. 2 O GD 12 -ORA -1 19.8/21.3 12208 - 023761 District Agreement No. 12 -001 Amendment No. 1 IT IS MUTUALLY AGREED NOW, THEREFORE, in consideration of the promises and mutual benefit of the PROJECT and PROJECT BETTERMENTS, it is mutually agreed to Amend Cooperative Agreement No. 12 -001 (Document No. 6640) as follows: 1. Amend SECTION I, Article 1, to read: "To bear all construction and construction engineering costs of PROJECT, as shown on revised Exhibit A Estimate of Cost, revised Exhibit B Monthly Progress Payments, and Exhibit C Estimate of Quantities, attached and made part of this Amended Agreement, and as otherwise provided for herein. STATE's total obligation for said anticipated project construction and construction engineering costs under this Agreement shall not exceed the amount of $11,551,000 (includes 7% overrun), without STATE's written approval excluding costs referred to in Section III, Article 15. 3 O CD c0 12 -ORA -1 19.8/21.3 12208 - 023761 District Agreement No. 12 -001 Amendment No. 1 2. Amend SECTION II, Article 1, to read: "To bear all costs for construction of PROJECT BETTERMENTS, including construction engineering, as shown on revised Exhibit A, and Exhibit C. CITY's total obligation for said PROJECT BETTERMENT costs under this Agreement, excluding costs referred to in Section III, Article 15, shall not exceed the amount of $3,215,000, provided that CITY may, at its sole discretion, in writing, authorize a greater amount." 3. Amend SECTION III, Article 2, to read: "The total construction costs payable by STATE to CITY under this Agreement shall not exceed $10,501,000 without written approval from STATE. The STATE shall reimburse the CITY for actual costs incurred in the performance of construction engineering for PROJECT. The total construction engineering costs payable by STATE to CITY under this Agreement shall not exceed $1,050,000 without written approval from STATE. The totals may be increased by amendment to this Agreement. Any STATE funds remaining on deposit with CITY for construction contract payments shall be returned to STATE within 30 days after completion and acceptance of construction of PROJECT. Any STATE funds remaining on deposit with CITY for contract administration shall be returned to STATE within 30 days after completion and acceptance of the PROJECT." H O L� CD O c 12 -ORA -1 19.8/21.3 12208 - 023761 District Agreement No. 12 -001 Amendment No. 1 4. Amend SECTION III, Article 20 to read: "That those portions of this Agreement pertaining to the construction of PROJECT shall terminate upon completion and acceptance of the PROJECT construction contract by CITY, with concurrence of STATE, or on December 31, 1992, whichever is earlier in time, unless all parties agree to an extension of time. The ownership, operation and maintenance clauses shall remain in effect until terminated or modified in writing by mutual agreement." 5. Exhibit A is Amended as shown on revised Exhibit A. O d+ 6. Exhibit B is Amended as shown on revised Exhibit B. CD CD Cd 7. Exhibit C, attached, is made a part of this Amended Agreement. 8. All other terms and conditions of Cooperative Agreement No. 12 -001 (Document No. 6640) remain in full force and effect. 9. This AMENDED AGREEMENT is hereby deemed to be a part of District Agreement No. 12 -001, Document No. 6640. 5 12 -ORA -1 19.8/21.3 12208 - 023761 District Agreement No. 12 -001 Amendment No. 1 IN WITNESS WHEREOF, STATE has caused this AMENDED AGREEMENT to be executed by the Director of Transportation, and CITY has caused the AMENDED AGREEMENT to be executed by the Mayor and attested by its clerk, all thereunto duly authorized by the STATE and CITY council, respectively. KEI9'H E. McKEAN District Director District 12 Approved as to Form Department of Transportation Approved as to Funds and Procedure Accounting Of icer 10 -4 W90 In Approved as to form City Attorney Mayor City of Newport Beach CD G 0 Description Signals Roadwork Subtotal Engineering Costs Signals Const Engr (non - labor) (2.3% of Engr Cost) Const Engr (labor only) (5.2% of Engr Cost) Const Engr (overhead) 49% of 5.2% = 2.5% Subtotal Engr Cost - Roadwork Const Engr (include overhead) 10% of Const Cost Total (Excl Engr Cost for Roadway) Total (Inc Engr Cost for Roadway) CALL $ 10,557 $ 2,965 $ 7,592 23,868 6,703 17,165 11,475 3,222 8,252 $ 45,900 $ 12,890 $ 33,009 $ 1,208,555 $ 260,204 $ 948,351 LC++ {p $12,590,451 $2,743,832 $ 9,846,619 G $13,799,006 $3,004,036 $10,794,970 $13,800,000 $3,005,000 $10,795,000 12 -ORA -1 19.8/21.3 12208 - 023761 District Agreement. No. 12 -001 Amendment No. 1 REVISED EXHIBIT A Estimate of Cost PROJECT BETTERMENTS PROJECT Total Est. City's State's Cost Share Share $ 459,000 $ 128,900 $ 330,100 12,085,551 2,602,042 9,483,510 $12,544,551 $2,730,942 $ 9,813,610 $ 10,557 $ 2,965 $ 7,592 23,868 6,703 17,165 11,475 3,222 8,252 $ 45,900 $ 12,890 $ 33,009 $ 1,208,555 $ 260,204 $ 948,351 LC++ {p $12,590,451 $2,743,832 $ 9,846,619 G $13,799,006 $3,004,036 $10,794,970 $13,800,000 $3,005,000 $10,795,000 i 12 -ORA -1 19.8/21.3 12208 - 023761 District Agreement No. 12 -001 Amendment No. 1 REVISED EXHIBIT B Calculations for Monthly Progress Payments Total Construction State's Share Incl 5% Contingencies) $9,813,610 Construction Time 12 months Average Cost Per Month $9,813,610 12— $ 817,800 Highest Average Month Avg Cost Per Month x 1.2 $ 817,800 x 1.2 $ 981,360 Highest Average for Two Months $ 981,360 x 2 $1,962,720 Initial Deposit to City $1,965,000 O CD c� G 12 -ORA -1 19.8/21.3 12208 - 023761 District Agreement No. 12 -001 Amendment No. 1 Page 1. EXHIBIT C Estimate of Quantities PROJECT PROJECT Item Total BETTERMENTS State's No. Description Est. Quant. City's Share Share 1. Construction Staking Lump Sum 21.77% 78.23% 2. Construction Area Signs Lump Sum 0 100.00% 3. Traffic Control System Lump Sum 0 100.00% 4. Flashing Arrow Sign Lump Sum 0 100.00% 5. Temporary Railing (Type K) 1620 L.F. 0 1620 L.F. 6. Abandon Reinforced Box Culvert Lump Sum 0 100.00% 7. Remove Traffic Striping & Pvmt Mks. 22,930 S.F. 0 22,930 S.F. 8. Remove Pavement Marker 3,270 EA. 0 3,270 EA. 9. Remove Traffic Island 1,700 S.F. 0 1•,700 S.F. 10. Remove Catch Basin 1 EA. 0 1 EA. 11. Remove Corrugated Metal Pipe 140 L.F. 0 140 L.F. 12. Remove or Abandon Storm Drain 1960 L.F. 490 L.F. 1470 L.F. 13. Remove Headwall 3 EA. 0 3 EA. 14. Remove Concrete Channel 1340 L.F. 0 1340 L.F. 15. Remove Chain Link Fence 6110 L.F. 310 L.F. 5800 L.F. 16. Remove Concrete Curb & Gutter 2150 L.F. 802 L.F. 1348 L.F. 17. Remove Concrete Pavement 4350 S.Y. 30 S.Y. 4,320 S.Y. 18. Salvage Roadside Sign (SC -9) 48 EA. 14 EA. 34 EA. 19. Salvage Roadside Sign (SC -19 & 20) 30 EA. 0 30 EA. 20. Salvage Roadside Sign (PDS -7 & 8) 33 EA. -3 EA. 36 EA. 21. Relocate Roadside Sign (Metal Post, 13 EA -13 EA. 26 EA. SC -9) 22. Relocate Roadside Sign (Metal Post, 1 EA. 0 1 EA. p SC -19 & 20) t« 23. Relocate Roadside Sign (Wood Post, 15 EA. -15 EA. 30 EA. ;p SC-9) CD 24. Relocate Roadside Sign (Wood Post, 3 EA. -1 EA. 4 EA. SC -9) 25. Relocate Roadside Sign (Wood Post, 3 EA. -1 EA. 4 EA. PDS -7 & 8) 26. Relocate Roadside Sign (S /S Brket 30 EA. -9 EA. 39 EA. Meth., SC -19 & 20) 27. Relocate Roadside Sign (S /S Brket 1 EA. 0 1 EA. Meth., PDS 7 & 8) 28. Modify Roadside Sign (PDS -7 & 8) 4 EA. 0 4 EA. 29. Relocate Roadside Sign (S /S Brket 9 EA. -6 EA. 15 EA. Meth., SC -9) 30. Remove Concrete Sidewalk 23,074 S.F. 5,600 S.F. 17,474 S.F. 31. Remove Masonry Block Wall & Footing 2,352 L.F. 742 L.F. 1,610 L.F. 32. Remove Wood Fence 720 L.F. 0 720 L.F. 33. Relocate Hydrant 8 EA. 0 8 EA. 34. Relocate Water Meter 2 EA. 0 2 EA. 35. Adjust Exist. Sewer Cleanout Cover 3 EA. 0 3 EA. O CD C� Page 2. EXHIBIT C Estimate of Quantities PROJECT PROJECT Total BETTERMENTS State's Description Est. Quant. City's Share Share 36. Adjust Exist. Water Valve Cover 39 EA. 0 39 EA. 37. Adjust Exist. Manhole 51 EA. 0 51 EA. 38. Adjust Exist. Meter Vault 15 EA. 1 14 EA. 39. Cold Plane AC Pavement (0.201) 7,700 S.Y. 35 S.Y. 7,665 S.Y. 40. Clearing and Grubbing Lump Sum 8% 92% 41. Roadway Excavation (Incl. AC Pvmt.) 60,380 C.Y. 6,895 C.Y. 53,485 C.Y. 41A. Unsuitable Mat. Exc. (Incl. Granular 1,500 C.Y. 375 C.Y. 1,125 C.Y. Backfill) 42. Ditch Excavation 3,510 C-.Y. 0 3,510 C.Y. 43. Highway Planting Lump Sum 100% 0 44. Parking Lot Planting Lump Sum 50% 50% 44A. Erosion Control (Type D) 9,600 S.Y. 0 9,600 S.Y. 45. Highway Irrigation System Lump Sum 100% 0 46. Parking Lot Irrigation Lump Sum 50% 50% 47. Class 4 Aggregate Base 9,822 C.Y. 1,222 C.Y. 8,600 C.Y. 48. Class 2 Aggregate Base 13,452 C.Y. 1,883 C.Y. 11,569 C.Y. 49. Place Asphalt Concrete Dike (0.50') 2,760 L.F. 730 L.F. 2,030 L.F. 50. Place Asphalt Concrete Dike (0.67') 365 L.F. 0 365 L.F. 51. Asphalt Concrete (Type "B ") 32,718 Ton 2,118 Ton 30,600 Ton 52. Class A Concrete (Footing) 1,464 C.Y. 303 C.Y. 1,161 C.Y. 53. Class C Concrete (Backfill) 200 C.Y. 28 C.Y. 172 C.Y. 54. Minor Concrete (Minor Structures) 90 C.Y. 10 C.Y. 80 C.Y. 55. Minor Concrete (Misc.) 50 C.Y. 6 C.Y. 44 C.Y. 56A. Masonry Sound Wall Type "A" (Excl. 1840 S.F. 1840 S.F. 0 Footing) 56B. Masonry Sound Wall Type "B" (Excl. 3200 S.F. 0 3200 S.F. Footing) 56C. Masonry Sound Wall Type "C" (Excl. 5,970 S.F. 0 5,970 S.F. Footing) 560. Masonry Sound Wall Type "D" (Excl. 29,770 S.F. 0 29,770 S.F. Footing) 56E. Masonry Sound Wall Type "E" (Excl. 12,530 S.F. 0 12,530 S.F. Footing /Tspt, Panels) 56F. Masonry Sound Wall Type "F" (Excl. 3,585 S.F. 3,585 S.F. 0 Footing) 56G. Masonry Sound Wall Type "G" (Excl. 1,545 S.F. 1,545 S.F. 0 Footing) 56H. Transparent Sound Wall Panels 9,600 S.F. 0 9,600 S.F. 56I. Wall Plaster Surface Treatment 30,850 S.F. 0 30,850 S.F. 56J. Masonry Sound Wall Type "C" 10,910 S.F. 0 10,910 S.F. Precision Block 57A. Masonry Ret. Wall Type "H" (Excl. 2360 S.F. 320 S.F. 2040 S.F. Footing & Hdrl.) 57B. Masonry Ret. Wall Type "I" (Excl. 2330 S.F. 2330 S.F. 0 Footing) 57C. Masonry Slough Wall (Excl. Footing) 1320 S.F. 0 1320 S.F. 58. Class A Concrete (Box Culvert) 2712 C.Y. 0 2712 C.Y. O CD C� Page 3. EXHIBIT C Estimate of Quantities PROJECT PROJECT Total BETTERMENTS State's Description Est. Quant. City's Share Share 59. Damp Proofing (Masonry Walls) 29,900 S.F. 5530 S.F. 24,370 S.F. 60. Bar Reinforcing Steel (Epoxy Coated) 757,960 LBS. 0 757,960 LBS. 61. Furnish Roadside Sign (Stage I) 26 EA. -4 EA. 30 EA. 62. Furnish Roadside Sign (Stage II & 75 EA. 17 EA. 58 EA. II -A) 63. Furnish Roadside Sign (PDS -7 & 8) 124 EA. -5 EA. 129 EA. 65. Install Roadside Sign (Metal Post, 2 EA. -6 EA. 8 EA. SC -19 & 20) 66. Install Roadside Sign (Metal Post, 5 EA. 3 EA. 2 EA. PDS -7 & 8) 67. Install Roadside Sign (Metal Post, 2 EA. 0 2 EA. PDS -9) 68. Install Roadside Sign (Wood Post, 50 EA. -3 EA. 53 EA. PDS -7 & 8) 69. Install Roadside Sign (Wood Post, 18 EA. 11 EA. 7 EA. SC -19 & 20) 70. Install Roadside Sign (S /S Brket 35 EA. 0 35 EA. Meth., SC -19 & 20) 71. Install Roadside Sign (S /S Brket 39 EA. 13 EA. 26 EA. Meth., PDS -7 & 8) 72. Install Roadside Sign (Mast Arm Hgr 10 EA. 5 EA. 5 EA. Meth., SC -19 & 20) 73. Install Roadside Sign (Mast Arm Hgr 18 EA. 6 EA. 12 EA. Meth., PDS -7 & 8) 74. 12" Reinforced Concrete Pipe 138 L.F 0 138 L.F. 75. 18" Reinforced Concrete Pipe 1,700 L.F. 476 L.F. 1,224 L.F. p 76. 24" Reinforced Concrete Pipe 504 L.F. 2 L.F. 502 L.F. �+! 76A. 27" Reinforced Concrete Pipe 8 L.F. 0 8 L.F. C0 77. 30" Reinforced Concrete Pipe 520 L.F. 508 L.F. 12 L.F. CO 78. 36" Reinforced Concrete Pipe 526 L.F 398 L.F. 128 L.F. 79. 42" Reinforced Concrete Pipe 18 L.F. 0 18 L.F. 80. 48" Reinforced Concrete Pipe 518 L.F. 0 518 L.F. 81. 15" Corrugated Steel Pipe 10 L.F. 0 10 L.F. 81A. 18" Corrugated Steel Pipe 106 L.F. 0 106 L.F. 82. 24" Corrugated Steel Pipe 24 L.F. 0 24 L.F. 83. 42" Corrugated Steel Pipe 6 L.F. 0 6 L.F. 84. 18" Corrugated Steel Pipe Riser 12 L.F. 0 12 L.F. 84A. 24" Corrugated Steel Pipe Riser 10 L.F. 0 10 L.F. 85. 30" Corrugated Steel Pipe Riser 10 L.F. 0 10 L.F. 86. 48" Corrugated Steel Pipe Riser 8 L.F. 0 8 L.F. 87, Curb Drain 42 L.F. 0 42 L.F. 88. 18" Slotted Drain 1,656 L.F. 0 1,656 L.F. 89. Rock Slp Protect ; Ton. Method B 1,006 Ton 0 1,006 Ton 90. Concrete (Ditch Lining) 330 C.Y. 10 C.Y. 320 C.Y. 91. Minor Concrete (Curb) 366 C.Y. 38 C.Y. 328 C.Y. 92. Median Is. Stamped Pattern Concrete 48,333 S.F. 564 S.F. 47,769 S.F. 93. Minor Concrete (Curb & Gutter) 556 C.Y. 85 C.Y. 471 C.Y. 94. Minor Concrete (Driveway & Alley) 161 C.Y. 18 C.Y. 143 C.Y. 95. Minor Concrete (Gutter) 44 C.Y. 22 C.Y. 22 C.Y. �r O CO cD C� Page 4. EXHIBIT C Estimate of Quantities PROJECT PROJECT Total BETTERMENTS State's Description Est. Quant. City's Share Share 96. Minor Concrete (Sidewalk) 929 C.Y. 414 C.Y. 515 C.Y. 97. Minor Concrete (Wheelchair) 48 C.Y. 6 C.Y. 42 C.Y. 98. Mis. Iron & Steel (Inlet Frames and Grates) 13,476 LBS. 1,646 LBS. 11,830 LBS. 99. Manhole No. 3 (Per Plans) 3 EA. 0 3 EA. 100. Chain Link Fence (CL -6) 4,550 L.F. 0 4,550 L.F. 101. Install Survey Monuments 12 EA. 0 12 EA. 102. Tublar Handrailing (Ret. Walls) 289 L.F. 44 L.F. 245 L.F. 103. 8" Thermo. Traffic Stripe Detail 36 & 38 (Ult.) 6,550 L.F. 220 L.F. 6,330 L.F. 104. 8" Thermo. Traffic Stripe Detail 37 (Ult.) 500 L.F. 0 500 L.F. 105. 12" Thermo. Traffic Stripe Detail 36 & 38 (Ult.) 3,580 L.F. 500 L.F. 3,080 L.F. 106. 12" Thermo. Traffic Stripe Detail (Stage Const.) 110 L.F. 0 110 L.F. 107. Thermoplastic Pavement Marking (Ultimate) 4,080 S.F. 531 S.F. 3,549 S.F. 108. Thermoplastic Pavement Marking (Stage Const.) 154 S.F. 0 154 S.F. 109. Paint Traffic Stripe (2 -Coat) (Stage Const.) 68,590 L.F. 500 L.F. 68,090 L.F. 110. Paint Traffic Stripe (2 -Coat) (Ultimate) 66,590 L.F. 1,105 L.F. 65,485 L.F. 111. Paint Traffic Stripe (2 -Coat) (Ultimate) (PDS -9) 1,770 S.F. 300 L.F. 1,470 L.F. 112. Paint Pavement Marking (2 -Coat) (Stage Const.) 1,789 S.F. -473 S.F. 2,262 S.F. 113. Paint Pavement Marking (2 -Coat) (Ultimate) 12 EA. 9 EA. 3 EA. 114. Paint Pavement W. (2 -Coat) (Ultimate) (PDS -9) 50 S.F. 0 50 S.F. 115. Paint Median Curb (Detail B) 17 EA. 1 EA. 16 EA. 116. Pavement Marker (Non - Reflective) (Ultimate) 2,490 EA. -1,165 EA. 3,655 EA. 117. Pavement Marker (Reflective) (Ultimate) 1,560 EA. 40 EA. 1,520 EA. 118. Pavement Marker ( Relfective) (Stage Const.) 1,985 EA. -145 EA. 2,130 EA. 119. Signal & Lighting Modification (Loc. E -1) Lump Sum 100 % 0 120. Signal & Lighting Modification (Loc. E -3) Lump Sum 0 100% 121. Signal & Lighting Moification (Loc. E -4) Lump Sum 12% 88% 122. Signal & Lighting Modification (Loc. E -5) Lump Sum 0 100% O CO cD C� O 'C« CD v Page 5. EXHIBIT C Estimate of Quantities PROJECT PROJECT Total BETTERMENTS State's Description Est. Quant. City's Share Share 123. Signal & Lighting Modification (Loc. E -6) Lump Sum 0 100% 124. Signal & Lighting Modification (Loc. E -7) Lump Sum 25% 75% 125. Signal & Lighting Modification (Loc. E -8) Lump Sum 8% 92% 126. Signal & Lighting Modification (Loc. E -9) Lump Sum 17% 83% 127. Signal & Lighting Modification (Loc. E -10) Lump Sum 12% 88% 130. Signal & Lighting Modification (Loc. E -14) Lump Sum 0 100% 131. Signal & Lighting Modification (Loc. E -16) Lump Sum 0 100% 132. Interchange Lighting (Loc. E -17) Lump Sum 0 100% 133. Lighting (City St.) (Loc. E- 18 -22) Lump Sum 100% 0 134. Gated Diversion Facility Lump Sum 100% 0 135. 4" ACP Waterline (Class 150) 100 L.F. 100 L.F. 0 136. 6" ACP Waterline (Class 150) 215 L.F. 215 L.F. 0 137. 8" ACP Waterline (Class 150) 50 L.F. 50 L.F. 0 138. 12" ACP Waterline (Class 150) 3,750 L.F. 3,750 L.F. 0 139. 12" DIP Waterline (Class 150) 50 L.F. 50 L.F. 0 139A. Relocate 24" Waterline per Sheet W -4 1 EA. 0 1 EA. 140. 8" RT Butterfly Valve 1 EA. 1 EA. 0 141. 12" RT Butterfly Valve 2 EA. 2 EA. 0 142. 6" F1g. XRT Butterfly Valve 1 EA. 1 EA. 0 143. 4" Flg. XRT Butterfly Valve 1 EA. 1 EA. 0 144. 2" Air Vacuum Assy. 4 EA. 4 EA. 0 145. 6" F1g Butterfly Valve 2 EA. 2 EA. 0 146. Construct 4" Water Service 1 EA. 1 EA. 0 147. Construct 2" Water Service 6 EA. 6 EA. 0 148. False Curb Assy. 8 EA. 2 EA. 6 EA. 149. Steel Casing 110 L.F. 110 L.F. 0 150. 3" Polyethelene Gas Line 5,000 L.F. 5,000 L.F. 0 151. 4" PVC Gas Line 170 L.F. 170 L.F. 0 152. 4" Perforated PVC Gas Line 300 L.F. 300 L.F. 0 153. Condensate Traps (Gas Line) 5 EA. 5 EA. 0 154. Class A Concrete (Splash Wall Ftg). 6 C.Y. 6 C.Y. 0 155. 15" Corrugated Steel Pipe 10 L.F. 10 L.F. 0 156. 18" Corrugated Steel Pipe Riser 12 L.F. 12 L.F: 0 157. Masonry Splash Wall (8 "x6 "x16 ") 190 S.F. 190 S.F. 0 158. Signal & Lighting (E -13) Lump Sum 0 100% 159. Signal & Lighting (E -23) Lump Sum 100% 0 160. Mobilization Lump Sum 21.77% 78.23% O 'C« CD v ' Page 6. 161 162 163 164 165 166 EXHIBIT C Estimate of Quantities Total Description Est. Quant. ALTERNATE B Delete Item No. 52 Delete Item No. 56D Class A Concrete (Footing) Exc. SdWall DA Class A Concrete (Footing) SdWall DA Cast -In -Place PCC Piles for Sd Wall DA Masonry Sound Wall Type DA (Exc. Footing) CITY DEDUCTS 39. Cold Plane AC Pvmt. (0.20') 47. Class 2 Aggregate Subbase 48. Class 2 Aggregate Subbase 51. Asphalt Concrete (Type "B ") 156. Wood Fence (6' High) ** PROJECT PROJECT BETTERMENTS State's City's Share Share -1,464 C.Y. -303 C.Y. -1,161 C.Y. - 29,770 S.F. 0 - 29,770 S.F. 932 C.Y. 303 C.Y. 629 C.Y. 200 C.Y. 0 200 C.Y. 3,520 L.F. 0 3,520 L.F. 25,730 S.F. 0 25,730 S.F. 0 -300 S.Y. 300 S.Y. 0 -53 C.Y. 53 C.Y. 0 -69 C.Y. 69 C.Y. 0 -108 Ton 108 Ton 0 -1,320 S.F. 1,320 S.F. ** Not a bid item. Use $5.00lS.F. to determine amount of credit. O CO C� `TY OF NEWPORT BWCH MINUTES a9y9y�C�f N \oo August 14, 1989 3. CONTRACTS /AGREEMENTS: (a) Authorize the Mayor and City Clerk to execute AGREEMENT REGARDING TRANSFER OF MARINAPARK MOBILE HOME SPACE 8 -B to Tom Wood and Val Jean Wood. (b) Authorize the approval of an INDEMNITY AGREEMENT BETWEEN HOAG MEMORIAL HOSPITAL PRESBYTERIAN AND CITY OF NEWPORT BEACH. (Report from City Attorney) (c) Authorize the Mayor and City Clerk to execute an AGREEMENT FOR THE EXCHANGE OF FIRE, RESCUE AND EMERGENCY MEDICAL SERVICES BETWEEN THE CITY OF NEWPORT BEACH AND ORANGE COUNTY. (Report from Fire Chief) (d) Approve Amendment No. 1 to AGREEMENT WITH STATE FOR SHARING OF PROJECT FUNDING FOR PACIFIC COAST HIGHWAY WIDENING, NEWPORT BOULEVARD TO HIGHLAND STREET (CONTRACT NO. 2591); authorize the Mayor and City Clerk to execute subject Amendment; waive the irregularities in the bid of Silveri & Le Bouef -JV; award Contract No. 2591 to Silveri & Le Bouef -JV for $12,807,633.30 and authorize the Mayor and City Clerk to execute subject contract; approve Change Order No. 1 deleting Bid Item No. 44A; and approve Budget Amendments [refer to agenda item F -22, BA -013 and BA -014]. (Report from Public Works Department) (e) Award CONTRACT NO. 2751 FOR 1989 -90 STREET AND ALLEY RECONSTRUCTION AND RESURFACING PROGRAM to Sully- Miller Contracting Co. for the total price of $485,290; and authorize the Mayor and City Clerk to execute subject contract. (Report from Public Works Department) (f) Approve AGREEMENT FOR CONSTRUCTION SUPPORT SERVICES FOR PACIFIC COAST HIGHWAY WIDENING PROJECT (CONTRACT NO. 2591) with Robert Bein, William Frost & Associates; and authorize the Mayor and City Clerk to execute subject agreement. (Report from Public Works Department) CER71FIE0 AS A TRUED COPPECT COPY Z.. CITY CLERK Of THE CITY Of NEWPORT CM Volume 43 - Page 324 Marinapark MHm Sp -8 Tsfr Sale/ Woods C -2764 (38) Hoag Hsptl Indmnty Agm C -2765 (38) OC /CNB Exchg Fire Rscu Emergc5 Med Srvs C -2766 (38) PCH Wdng/ Npt- Highlnd Amnd 111 C -2591 (38) C C� C) 1989 -90 St/ klley Rcnst Isrfcg Pgrm -2751 (38) 'H Wdng/ nstr Sprt -2591 38) is OITY OF NEWPORT OACH MINUTES G f O y August 14, 1989 Motion All Ayes X F. CONSENT CALENDAR: The following actions were taken as indicated, except for those items removed. 1. ORDINANCES FOR INTRODUCTION: Pass to second reading on August 28, 1989 - (a) Proposed ORDINANCE NO. 89 -21, Ord 89 -21 being, Business License/ AN ORDINANCE OF THE CITY Cafe Dancg COUNCIL OF THE CITY OF NEWPORT (27) BEACH ADDING SECTION 5.32.035 TO THE NEWPORT BEACH MUNICIPAL CODE PERTAINING TO PROHIBITION OF DANCING DURING CERTAIN HOURS. (Report from City Attorney) (b) Removed from the Consent Calendar. 2. RESOLUTIONS FOR ADOPTION: (a) Resolution No. 89 -96 incorporating PW /Jamboree STREET RIGHT -OF -WAY along the west SJHls Rd/ side of JAMBOREE BETWEEN SAN PCH /Npt St JOAQUIN HILLS ROAD AND PACIFIC System COAST HIGHWAY into the Newport Res 89 -96 Beach street system; authorize the (74) acceptance of offer of dedication of a Grant of Easement for street and highway purposes; and O authorizing the Mayor and City Clerk to execute said easement and �. record with the Orange County Recorder. (Report from Public G Works Department) (b) Resolution No. 89 -97 declaring the FW /Vacation City's INTENTION TO VACATE A rtn Back PORTION OF BACK BAY DRIVE; Bay Or accepting a map showing the portion es 89 -97 of Back Bay Drive to be vacated; (90) and SETTING PUBLIC HEARING on September 11, 1989 concerning intended vacation. (Report from Public Works Department) (c) Resolution No. 89 -98 authorizing CA Cmsn on the Mayor and City Clerk to execute Peace Ofcrs an AGREEMENT WITH THE CALIFORNIA Stds 6 Trng COMMISSION ON PEACE OFFICERS Res 89 -98 STANDARDS AND TRAINING to produce a C -2763 video tape for the Supervisory (38) 1 Leadership Institute. (Report from City Attorney) Volume 43 - Page 323 STATE OF CALIFORNIA— BUSINESS AND TRANSPINATION AGENCY DEUKMEJIAN, Coro DEPARTMENT OF TRANSPORTATION b . DISTRICT 12 PUBLIL 2501 PULLMAN STREET �. ) NOV 0 7 1989 SANTA ANA, CA 92705 t,. _ 4t NB. V f� November 2, 1989 12 -ORA -1 19.8/21.3 in Newport Beach from Newport Blvd. to Highland St. 12208 - 023761 District Agreement No. 12 -001 Amendment No. 1 Mr. Benjamin Nolan Director of Public Works City of Newport Beach 3300 Newport Boulevard Newport Beach, California 92658 Subject: Executed Amendment to Cooperative Agreement Dear Mr. Nolan: Attached for the City's files is a fully executed copy of Amendment No. 1 to Cooperative Agreement No. 12 -001 (Document No. 6640) between the State of California and the City of Newport Beach providing for an increase in State's contribution. We thank you for your cooperation in the processing of this Amendment. If you have any questions, please call me at (714) 724 -2131 or Tung Vo at (714) 724 -2194. Sincerely, J a14�� � r / ALBERTO ANGELIN CHIEF Project Management AA: CO: Ib Enclosure t l- • TO: CITY COUNCIL FROM: Public Works Department Ovember 14, 1988 GGJi.�C ITY COUNCIL AGENDA CITY )r WEVdPO! T BEP, EM NO. F-3(d) NOV 14 1988 C --APPROVED SUBJECT: AGREEMENT WITH CALTRANS FOR WIDENING OF PACIFIC COAST HIGHWAY BETWEEN NEWPORT BOULEVARD AND HIGHLAND STREET RECOMMENDATIONS: 1. Approve agreement and authorize Mayor and City Clerk to execute. 2. Approve budget amendment. DISCUSSION: The Pacific Coast Highway widening project includes the following: 1. Widening from 4 -lanes to 6 -lanes between Superior Avenue and Highland Street. 2. Widening from 4 -lanes to 7 -lanes between Newport Boulevard and • Superior. The 4th lane will be on the northerly side and is for traffic generated by future Hoag Hospital expansion. 3. A raised landscape median the entire length of the project. 4. Sound walls with landscaping adjacent to Balboa Coves, Lido Sands, West Newport Park and residential properties on the northerly side 9. Replacement of a portion of the City's 3" gas line from the oil field to Hoag Hospital. 10. A public parking lot at the northeasterly corner of Pacific Coast Highway and Superior Avenue. of the Highway at Cedar Street, Fern Street and Highland Street. 5. The closing of the ramp from southbound Newport Boulevard to east- bound Pacific Coast Highway and the installation of a traffic signal at the intersection of the existing ramp from southbound Newport Boulevard to westbound Pacific Coast Highway. The new signal will allow existing Newport Boulevard traffic to proceed either easterly or westerly on Pacific Coast Highway. 6. A traffic signal at the existing entrance to Balboa Coves. The signal will also serve the Hoag Hospital property. 7. A 12" water main in Pacific Coast Highway from westerly of the oil field entrance to the existing 12" line westerly of the Balboa • Coves entrance. B. An underground street lighting system the entire length of the project. 9. Replacement of a portion of the City's 3" gas line from the oil field to Hoag Hospital. 10. A public parking lot at the northeasterly corner of Pacific Coast Highway and Superior Avenue. Subject: Agreement with Caltrans for widening of Pacific Coast Highway between Newport Boulevard and Highland Street Novermber 14, 1988 Page 2 • A summary of the agreement is as follows: State agrees to: 1. Bear all construction and construction engineering costs except those specifically enumerated to be paid by the City. 2. Bear costs of constructing 52 space parking lot. 3. Pay 50% of cost to landscape parking lot. 4. Deed parking lot to City. 5. Provide all permits and approvals. 6. Pay cost of all right -of -way acquisitions except specifically enumerated to be obtained by City. City agrees to: is 1. Obtain right -of -way for sound walls to be constructed outside State right -of -way (Balboa Coves, Lido Sands and West Newport Park). 2. Maintain all sound walls and not allow them to be removed without State's permission. 3. Pay cost of installation and maintenance of all landscaping except parking lot. 4. Pay cost of installation and maintenance of all street lighting except at signalized intersections and the safety lighting at the Newport Boulevard interchange. 5. Pay cost of adding a pre -empt system to the traffic signals for emergency vehicles. 6. Accept deed from the State for the parking lot. 7. Maintain parking lot. 8. Pay cost of adding 13 spaces to parking lot and 50% of parking lot • landscaping. (City will be reimbursed by Hoag Hospital). 9. Pay cost of constructing curbs, gutters, sidewalks and street improvements beyond Pacific Coast Highway curb returns in West Newport. 10. Pay cost of constructing 12" water main. 11. Pay cost of relocating 3" gas line to Hoag Hospital. r • • Subject: Agreement with Caltrans for widening of Pacific Coast Highway between Newport Boulevard and Highland Street Novermber 14, 1988 Page 3 12. Pay cost of constructing sound walls on northerly side of Pacific Coast Highway adjacent to 4 residential sites and at the Balboa Coves entrance. 13. Pay cost of constructing Hoag Hospital improvements including additional traffic lane and traffic signal. (Hoag Hospital will reimburse City). 14. Administer construction contract. The agreement also provides that Caltrans will monitor the left -turn lane that is proposed for the Balport shopping center and that in the event the left -turn movements create operational problems, that the left turn opening will be closed. The estimated cost of the project will be divided as follows: State Construction $7,617,233 Administration & Inspection 761,722 City $2,176,735 217,674 Total $9,793,968 979,396 Totals $8,380,000 $2,395,000 $10,775,000 The City's share includes the Hoag Hospital's portion of $738,771. Under a separate agreement Hoag will reimburse the City for this amount. The remaining City share of $1,656,229 consists of the following: 1. 12" water main 2. Street lighting 3. Sidewalk widening, paving adjacent to City streets 4. Additional Balboa Coves sound walls and West Newport residential sound walls 5. Relocate gas line 6. Median and sound wall landscaping 7. Traffic signal pre -empt system Total $ 395,354 547,856 111,809 140,792 65,353 377,802 17,263 $1,656,229 • The budget includes funds to cover the City's share of the estimated cost. The budget includes $7,046,855 for Caltrans share of the project; therefore, a budget amendment is required to increase this amount to $8,380,000. Benjamin B. Nolan Public Works Director DS: so �t�„ TWO .. ;. . t < E is PW p H I 1 119 TAW no - Own V 1.. FV lm.L is i on t y d. Between Highland Street and 4 hnt Street '. e. Highland S1f ;et;to eet westerly f. Between 220 flb& § t and 260 foot:mest :Of oa Cove. 4 ' �.. 4,. To bear the entire cost for installing traffic signal and safety lighting at the intersection of the Route 55 off -rasp and I PCH. S. To gay CITY the - equivalent cost for replaigng the existing wood 'fence adjacent to the oil field entrance. 6. To deposit with CITY within 45 days after execueion of this Agreement 10% of the estimated STATE'S share of the construction engineering cost,of PROJECT for contract administration -.services to be performed by CITY.. Thereafter, to reimburse CITY wi4in 30 days after receipt of each monthly billing the actual and direct labor costs plus fringe benefits and overhead. All reimbursed expenses shall be based .on actual expenditures by CITY: STATE percentage share for the monthly construction engineering cost incurred by CITY shall be equal to the.percentage that STATE constructiou.'.:cost is of the total construction cost. 7.. To deposit with CITY within 45. days after advertising of the PROJECT the amount estimated to be required to cover construction progress payments for the two highest months of construction activity.- Thereafter to reimburse CITY for monthly construction -5- 'EY f Wpa ` I i d t• Ly The �� a taabe a Dart a a.•., to �� � . Wr waed.#ha / ] p , . `- � Ab eon Highland rStreet and.6rant at e. iii Street to 2 eet we f. 1. To # improvesiatts regu Between 220 260 fee entire cost of atcting addi the Hoag Hospital.access to Rq- sting of median ,'�aving, si, drrainage facilities and is signal. mij 15.. To aevertise, award, and administer uM.eoastr s_,..., contract #br PROJM,,in accordance with the iequi4r.4sments of t l! State Contract Aot and tl*- California Labor Code. This incla"s assuring approval of+ ROJECV funding prior to advertising. All`4*0tract administration pr46!odures shall conform to requirements set forth in S;Wxls Construdtion Manual, i lb.,. To provide CITY forces.; including a qualified. Resident Engineer who shall lae a Registered, Civil Bpgineer, ins -4—Urs and staff to administer` he construction contract for said PROAM all in accordance with 8TAT81s.regulations, policies, procedures, manuals, standard plains and specifications, and other standards 7: �.r ae b �si.��✓- ,s'S�Y42�i9 _ .R:�9 �a... y �...._ #E - .a 1 I 1 20. To "suWt dtignend item a thly invoices for t ,scific �tctnatruction engine4tzing costs by CITY in triglicats, with pe s ali.eoets- incurred for construction engia 3a� daring the invoice, Invoices will peat format and nt fP '4 *x requirements sgeaified by STATS. BacA °iuvoi,ce shall be submitted to the Designat®dpre!sentative far.agproval and forwardlnq to the " °. appropriate Acto4t ating Office four payment. `��K° }2 ' 6 ,• a 31, To sabwlt a fiaA,t. a`eport' of '- expenditures for:,.. tonstrueCion engias�rriag in the ssasarr�at as %the afoteoned 4 inVoi := etnil witbin "90 days:, after completion -any# aecepttl a of the �:' '. F1: PROJEC onstructiaa contract, ._ . al bo 22... To retain papsre, accounting .. c ords, atia other vidence peRalaing. to coats• inauried, including support data for nmwt propoaale',,and teaks - at ; the ctive offid" of tips CITY 1Ra$ ita sitbpeotraca6gra at all ,. ttasonable .tivas dut °the.contract period. .*nd for s_years from date of ; f ingl pa apt wader °: the c tzaCC The dill' - BNA, or yduly. iiulsha�Clsfd 'repreaesntative- of th+e ne�ler*1 governilcnt; shall have ao"ss to -any.., books# records and documents of the.CITY and its subcontors that are pertinent to the coapLract for .audits, s "exami` ions.. exaASpts, and' transactionei aact eopies thereof shall be - .:. -,.. furnished`if regvesked.. _ll 4 S � :::' �. i a 5 �✓ Ar i ' 3 r lE. $L•Yt%v .. a k: - i i,':" yq l,'J k ts: i J 1Y: aq Opt 10 F� XJ WON _' qi ° �,'d • of ', a {wd z Mp ♦♦ TJ� lip X , I • rar 'x - i? %tis :'+> - L 1:: ti : s°'`!. ':.1 . . >G 2. - ''_3 A 4 -s K - .. i r Syr - - 3 *L$,i -'. A'!.i;.- .",it•y -Rh" .. w�*�''.�f -L �� tJY t '. l '�v,.. 3,1,.3 "r ,: � .t F �. ..,J' >:f:', ..- . i3 � tR � k Alm NAM, n / { ._ sill ( � ,Ij3 LV- :" � .}�, t �S^ .. , y. � F- '#' S +. L- t- 'av1,t'^ Y "' $i �,V��Yy_�'� �• ��� � . The total construction costa payable by STATB_,to G1'lY a; ua .Ahis Agreement :shall not exceed $8,150,000 without.mritten .: ` approval -froze SIAM. 11,'file STATE.: shall reimburse the CITY for actual costs tiree in tho:,prrformanae of construction engineering For e PROJECT. The total construction engineering costs payable by STATE to ITY under this; Agreement shall.,not exoeed $815,000 without written approval frpo STATE. The totals may be increased by amendment lib this Agreement. Any STATE funds remaining on deposit- „ with CITY for .gonstsection contract payments shall be satOrned to WATB within 39 days; after completion and acceptance of instruction wp of ftOJEET. Any-STATE funds remaining on deposit with C for contracCadministration shall be returned to STATE within 30 days. 'After d6ftlet ion and acceptance of 'the PROJECT. 3, Actual cost Mimbureed, direct and indirectr.ghall be in conformnpce with procedures set forth in the Cost Principles and w Procedui*W, Chapter 1.0 Part 31, CPR `48. The:.CITY also agrees to comply with Pederai procedures in accordance wth.Office of Management an&I.Ou ot, Circular 11 -102, Onifore' Administristive Requiremets for GSfnts-in -Aid to State and Local Governments. 4. Nothing in.the provisions of this;,19reement is .intended to create-duties or obligations. to or, rights;in third parties not parties to this Agreement or affect the legal liability, of either party to the agreement._by imposing any standard of care respecting the maintenance of State highways different.from the standard of'care imposed by law.. -13-' Y ,,: 'yam.. Yr 35C ':: �� �..d� -� '�.. � S 15'oyw�.�.�ia. �..: "A v ,�'°•' � �. Y � 'Y N_ F4, :.� .4 l .4p , -.. '�`WTt� _.. f-�. -Y 'Y.. 'Ii�,i✓+�..M11'�`.L pfl i�4O a�Jjf '� gg{{ �- �i>� ,� f ktf:]. r, 2f'k wj,C' L i ( Y ..;{ ,7•�! J. i"i 2': i ' 'h' -}a H� „.L, eS lit 1 y ; 4 Y �.L'�} l• �. t. i'f-� .. a SMi'O i4x.< v! .t.. ... .' }:' _ '�����r !, �',s2+3,as .. ♦ >. ,.:: :•- .iC ::{+L'- ''rU sx, ., .: r? '?.':.,. Ste"' wt ,. ,.7 „$[t!; It t j7 ttl el ei ry }., It I .. .. kk... f >” ,C1• �`.c `'�t1 Yv x W5 l Y& 3 f .AR f rs R:-,- i, Frt .�•' ^3�iF� "�$�� :ter'' y I - ... r :... ._ � , ^•: -' :.. . - - -. Vii, r .. ' "'. ". _ _ ;, ..... • . r' -. ij, ..._ x . Y.de3�e: -.a.Y- _.� yam? -4`.:' ...:.. !v _. . �=2 F +•�y "�' r f # .. M.. rs ..<'. . lei _ A SAO I { , I MA assd✓ o,I .. 7V nqjznwaw� fl. eat L 1c tq.:y..'`i� .. .ld >`.i.:' 7 tin.: 10 '. i .. 01 inw VOL v ' ..._ x . Y.de3�e: -.a.Y- _.� yam? -4`.:' ...:.. !v _. . �=2 F +•�y "�' r f # .. M.. rs ..<'. . 16. Upon completion of all work under this Agreement, owners## and title to all sigFnala",irfiterials, equipment and appurteances. except Highway li g water: mains and gas main inetaf^ ed within STATE's right of way will automatically be vested in _Q_ie STATE, and all signals ,:materials, equipment and appurtenances installed outside of STATE'sht of way will automatically be vested in the CITY and no further agreement will be necessary to transfer ownership as hereinabove stated. 17. The cost of any *gineering or maintenance Seferred to herein' ;ahall include all direct and indirect costs (functional and aftinistrative overhead assessment) at,tkibutable to such work, gRTS'a standard accounting 'procedures. agilied in aceoYdance with $ 18. No alteration or variation of the terms of this Agreement shall be:valid unless made in writing -and sigaeii_by the parties hereto and 'no oral'understinding or agieement not incorporated herein "shall be Winding on any of. the parties hereto. .19. "'After award •bf the c:onstruction'©ontr'act.for PROJECT, ^ �4 STATE reserves the right to•terminat0' this`Agreement upon written noticf .tsCITY. At the time of teralnation,.CITY will bs paid for acceptable work accomplished and delivered in accord4nce'+;4 th the 4 Ali' t +3i r«r fit+ jE.: t d �f. a C - h 4 r!. ♦4�P+1 '1. E+' v�£4� .trt E �� \hf � \�! W L;_�T1 r..'.::': s +! .:r� j it .. 1 i '