HomeMy WebLinkAboutC-2594(A) - Design Services for Addition to Lifeguard Headquarters BuildingCITY OF NEWPORT BEACH
OFFICE OF THE CITY CLERK
P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915
(714) 644 -3005
TO: FINANCE DIRECTOR
Public Works Department
FROM: CITY CLERK
DATE: August 26, 1986
SUBJECT: Contract No. C- 2594(A)
Description of Contract Agreement for Design Services for
Proposed Addition to Lifeguard Headquarters Building
Effective date of Contract August 25, 1986
Authorized by Minute Action, approved on
Contract with The Hill Partnership Inc.
Address 115 twenty- Second Street
Newport Beach, CA 92663
Amount of Contract (See Agreement)
U
Wanda E. Raggio
City Clerk
WER:pm
Attachment
14, 1986
3300 Newport Boulevard, Newport Beach
0 0 C— z -5 ex �4?
August 19, 1986
TO: CITY CLERK
FROM: Public Works Department
SUBJECT: AGREEMENT FOR DESIGN SERVICES FOR PROPOSED ADDITION
TO LIFEGUARD HEADQUARTERS BUILDING
The original and one copy of the subject agreement
are attached. The agreement was approved at the July 14, 1986
Council meeting (Item F- 3(d)). Please have the agreement
executed on behalf of the City and return the one copy to
this department.
y.
Ken Perry
Office Engineer
KP: jd
Att.
11
LETTER OF
TRANSMITTAL
TO: CITY OF NEWPORT BEACH, PUBLIC WORKS DEPT. DATE: August 14, 1986
3300 Newport Blvd. RE: Lifeguard Headquarters
Newport Beach, CA 92658 -8915 Building (CO2549)
ATTN: Kenneth L. Perry
WE ARE SENDING YOU: VIA:
❑ UNDER SEPARATE COVER X& ATTACHED ❑ MAIL KX HAND ❑
❑ FOR YOUR USE
❑ FOR YOUR SIGNATURE
❑ FOR YOUR FILES
THE FOLLOWING:
x$ AS REQUESTED
• APPROVED
• APPROVED AS NOTED
❑ FOR REVIEW AND COMMENT
❑ FOR CORRECTIONS
❑ PRINTS ❑ SHOP DRAWINGS ❑ CALCULATIONS
❑ TRACINGS ❑ SAMPLES ❑ COPY OF LETTER
❑ SPECIFICATIONS ❑ INFO SHEETS D CONFERENCE REPORT
A CONTRACTS
COPIES
DATE
DESCRIPTION
2
ORIGINAL AND COPY OF LIFEGUARD HEADQUARTERS
REMARKS:
FROM: Larry Frapwell
COPIES TO:
❑ ❑
❑ ❑
❑ ❑
O DENOTES WITH ATTACHMENT
ARCHITECTURE • PLANNING • INTERIORS
115 TWENTY - SECOND STREET • NEWPORT BEACH, CALIFORNIA 92663
,_..: .
• ENGINEERING
TELEPHONE 714/675 -6442
CITY OF NEWPORT BEACH
CONTRACT NO. 2594
AGREEMENT FOR DESIGN SERVICES
FOR
PROPOSED ADDITION TO LIFEGUARD HEADQUARTERS BUILDING
THIS AGREEMENT is entered into on this _Cg5Z;re-day of ,
1986, by the CITY OF NEWPORT BEACH, a municipal corporation, hereirtafter
referred to as "CITY ", and the firm of THE HILL PARTNERSHIP, INC., hereinafter
referred to as "ARCHITECT"
WITNESSETH:
CITY desires to construct a new building and site improvements,
hereinafter referred to as "PROJECT ", at its Lifeguard Headquarters Building
located near the base of the Newport Ocean Pier; and
Professional design services are necessary to prepare plans and speci-
fications suitable for obtaining approvals from public agencies and constructing
PROJECT by means of public bidding procedures; and
ARCHITECT has submitted a proposal to furnish said professional design
services; and
CITY desires to accept said proposal from ARCHITECT;
NOW, THEREFORE, CITY and ARCHITECT agree as follows:
I. GENERAL
A. CITY engages ARCHITECT to perform the professional services
hereinafter described for the compensation herein stated; and
B. ARCHITECT agrees to perform the professional services hereinafter
described for the compensation herein stated.
II. SCOPE OF PROFESSIONAL SERVICES TO BE PROVIDED UNDER THIS AGREEMENT
A. Basic Desiqn Services
Basic design services to be provided by ARCHITECT under this
Agreement include:
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1. Construction Documents Phase
a. Preparation of working plans, specifications, and contract
documents for an addition of approximately 1,500 square feet of additional area
and the remodeling of approximately 800 square feet of existing floor space,
based on a preliminary plan that has previously been prepared by Kermit Dorius
Associates, Job No. 85330.
2. Bidding Phase
a. Assisting CITY during the bidding phase.
B. Reimbursable Expenses
Reimbursable expenses under this contract include:
1. Duplication, printing, and related charges.
2. Travel expenses.
3. Long distance telephone charges.
C. Design Services Not Provided
Design services not provided under this Contract include:
1. Civil engineering.
2. Soils engineering
3. Revisions to Contract documents following approval by the City
Council; changes in scope or modifications of the PROJECT; or design of any work
off the designated site.
4. Revisions to Contract documents required by the enactment or
revisions of codes, laws, or regulations subsequent to the preparation of such
contract documents; or as due to other causes not solely within control of
ARCHITECT.
5. Environmental documents; special use permits; or other special
applications beyond building permits.
6. Presentation drawings, artists renderings, or other graphic
presentation work other than ARCHITECT's study sketches.
7. Interior design.
S. Overtime.
III. REPORTS
Every report, draft, work product, map, record and other document pre-
pared by ARCHITECT under this Agreement shall be the property of CITY. CITY
shall make no use of materials prepared by ARCHITECT pursuant to this Agreement,
except for construction, repair and maintenance of the PROJECT.
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IV. STANDARD OF CARE
E
ARCHITECT states and declares that all services performed hereunder
shall be provided in a manner commensurate with the professional standards
appliable to architects of Orange County, California, and shall be performed by
qualified and experienced personnel.
V. INSURANCE
ARCHITECT shall maintain the following insurance coverage:
A. Liability Insurance
General liability coverage in the following minimum limits:
Bodily Injury
Property Damage
$250,000 each person
$500,000 each occurrence
$500,000 aggretate
$100,000 each occurrence
$250,000 aggregate
A combined single limit policy with aggregate limits in the amount
of $1,000,000 will be considered equivalent to the required minimum limits.
B. Subrogation Waiver
ARCHITECT agrees that in the event of loss due to any of the perils
for which ARCHITECT has agreed to provide insurance, that ARCHITECT shall look
solely to ARCHITECT's insurance for recovery. ARCHITECT hereby grants to CITY,
on behalf of any insurer providing insurance to either ARCHITECT or CITY with
respect to the services of ARCHITECT herein, a waiver of any right of subroga-
tion which any such insurer of said ARCHITECT may acquire against CITY by virtue
of the payment of any loss under such insurance.
C. Additional Insured
CITY, its City Council, boards and commissions, officers, agents,
servants and employees shall be named as an additional insured under all
insurance policies required under this Agreement. The naming of an additional
insured shall not affect any recovery to which such additional insured would be
entitled under this policy if not named as such additional insured; and an addi-
tional insured named herein shall not be held liable for any premium or expense
of any nature on this policy or any extension thereof. Any other insurance held
by an additional insured shall not be required to contribute anything toward any
loss or expense covered by the insurance provided by this policy. Proceeds from
any such policy or policies shall be payable to CITY primarily, and to ARCHITECT
secondarily, if necessary.
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VI. INDEPENDENT PARTIES
ARCHITECT and CITY intend that the relation between them created by
this Agreement is that of employer - independent contractor. The manner and means
of conducting the work are under the control of ARCHITECT, except to the extent
they are limited by statute, rule or regulation and the express terms of this
Agreement.
VII. COMPENSATION
A. Amount of Compensation for Services
1. Basic design services.
a. Compensation for basic design services will be paid for on
the basis of a fixed fee. The total costs for all design services to be pro-
vided under this Agreement shall be Sixteen Thousand Dollars ($16,000) and shall
not be increased without prior written approval of CITY.
b. For the purpose of computing compensation, the three phases
described in Section IIA above shall have the following values relative to one
another:
hourly rates:
(1) Construction documents Phase 90%
(2) Bidding Phase 10%
2. For Additional Services
a. Additional services will be paid for at the following
Principal . . . . . . . . . . .
. . . . . .$90.00
per
hour
Directors & Associates . . . .
. . . . . .$65.00
per
hour
Project Manager . . . . . . . . . . . . . .$55.00 per hour
Other employees 2' times direct
hourly rate
CADD Equipment use
(excluding operator time) $55.00 per hour
Additional consultants will be paid for at one and two -
tenths (1.2) times the amount billed to ARCHITECT.
b. Overtime will be paid for at one and a half (1.5) times the
regular rates listed above.
c. Additional services will only be paid for if authorized by
CITY in writing.
3. For Reimbursable Expenses
a. Reimbursable expenses will be paid for at the rate of one
and one -tenth (1.1) times the direct cost to ARCHITECT.
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VIII. TERM
The term of this Agreement shall commence on the 11th day of August,
1986, and shall terminate on the 10th day of August, 1987, unless terminated
earlier as set forth herein.
IX. HOLD HARMLESS
ARCHITECT shall indemnify and hold harmless CITY, its City Council,
boards and commissions, officers, agents, servants, and employees from and
against any and all loss, damages, liability, claims, suits, costs and expenses,
whatsoever, including reasonable attorneys' fees, regardless of the merit or
outcome of any such claim or suit, arising from or in any manner connected to
the negligent performance of services or work by ARCHITECT pursuant to this
Agreement.
X. WAIVER
A waiver by CITY of any breach of any term, covenant, or condition con-
tained herein shall not be deemed to be a waiver of any subsequent breach of the
same or any other term, covenant, or condition contained herein whether of the
same or a differenct character.
XI. RIGHT OF TERMINATION
CITY reserves the right to terminate this Agreement at any time and for
any reason by giving ARCHITECT seven (7) days' prior written notice; notice
shall be deemed served upon deposit in the United States Mail, postage prepaid,
addressed to ARCHITECT's business office. In the event of termination due to
fault of ARCHITECT, CITY shall be obligated to compensate ARCHITECT for only
those authorized services which have been completed and accepted by CITY. If
this Agreement is terminated for any reason other than fault of ARCHITECT, CITY
agrees to compensate ARCHITECT for the actual services performed up to the
effective date of the Notice of Termination, on the basis of fee schedules con-
tained above, subject to any maximum amount to be received for any specific ser-
vice.
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X. NOTICES
All notices, demands, requests or approvals to be given under this
Agreement shall be given in writing and conclusively shall be deemed served when
delivered personally or on the second business day after the deposit thereof in
the United States mail, postage prepaid, registered or certified, addressed as
hereinafter provided.
All notices, demands, requests, or approvals from ARCHITECT to CITY
shall be addressed to CITY at:
City of Newport Beach
Parks, Beaches & Recreation Department
P. 0. Box 1768
Newport Beach, CA 92658 -8915
All notices, demands, requests, or approvals from CITY to ARCHITECT
shall be addressed to ARCHITECT at:
The Hill Partnership Inc.
115 Twenty- second Street
Newport Beach, CA 92663
XI. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every
kind or nature whatsoever between the parties and all preliminary negotiations
and agreements of whatsoever kind or nature are merged herein. No verbal
agreement or implied covenant shall be held to vary the provisions hereof. Any
modification of this Agreement will be effective only by written execution
signed by both CITY and ARCHITECT.
XII. MISCELLANEOUS
This Agreement shall be binding on and inure to the benefit of the
heirs, successors, assigns and legal representatives of the parties. Neither
party shall assign, sublet, or transfer his interest in this Agreement without
written consent of the other.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date first above written.
ATTEST: fob
City Clerk
CITY;flF NEWPORT BEACH
a MM nici ,Cor orb
By-
Mayor
THE
AP OVED AS TO FORM:
' BY k __
Ci or ey
CITY
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i
By THE CITY COUNCIL July 14, 1986
CITY OF NEWPORT 8WH CITY COUNCIL AGENDA
ITEM NO. F -3(d)
JUL 14 1986
TO: CITY COUNCIL
APPROVED
FROM: Public Works Department
SUBJECT: ARCHITECTURAL AGREEMENT FOR ADDITION TO LIFEGUARD HEADQUARTERS
BUILDING (C -2594)
RECOMMENDATION:
1. Approve an architectural services agreement with the Hill
Partnership Inc. in the amount of $16,000 to prepare plans for an
addition to the Lifeguard Headquarters building.
2. Authorize the Mayor and the City Clerk to execute the agreement.
DISCUSSION:
The 1986 -87 budget contains appropriations of $152,200 to construct an
addition to the Lifeguard Headquarters Building.
The Marine Department has received a proposal from the Hill
Partnership Inc. to provide the architectural services for the lump sum price
of $16,000 for the basic services. The fee appears to be reasonable for the
scope of the services to be provided.
Benjamin B. Nolan
Public Works Director
KLP:jd
Att.
David Harshbarger
Marine Services Director