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HomeMy WebLinkAboutC-2610(A) - Construction Management & Engineering Services to Widen Pacific Coast HighwayTO: FROM: DATE 0 40 CITY OF NEWPORT BEACH OFFICE OF THE CITY CLERK P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 (714) 6443005 FINANCE DIRECTOR CITY CLERK November 29, 1988 SUBJECT: Contract No. C- 2610(A) & 2610(B) Description of Contract Construction Management and Engineering Services to Widen Coast HiQhwav Effective date of Contract November 14, 1988 Authorized by Minute Action, approved on November 14, 1988 Contract with Gregory L. Deist and Albert M. Binsfield Address Amount of Contract (See Agreement) " (�e L Wanda E. Raggio City Clerk WER:pm Attachment 3300 Newport Boulevard, Newport Beach l • • TO: CITY COUNCIL FROM: Public Works Department • November 14, 1988 Fly Tr' ^'.!T }'C(?I;XIECITY COUNCIL AGENDA ITEM NO. F -3(c) CITY 0 1 EV!PJ ;7 GE-ACT NOV 14 1988 - APTEMD C - 2l m ( �-9 SUBJECT: CONSTRUCTION MANAGEMENT AND ENGINEERING SERVICES TO WIDEN COAST HIGHWAY RECOMMENDATION: Authorize the City Manger to enter into two agreements retaining Gregory L. Deist and Albert M. Binsfield as temporary part -time employees to provide construction management and engineering services for the construction of Coast Highway with the City of Newport Beach. DISCUSSION: The widening of Coast Highway from Jamboree Road to Bayside Drive, a Federal Aid Urban (FAU) project and Coast Highway from Newport Boulevard to • Highland Street, a State project, is scheduled for advertising for bids in December 1988 and Spring 1989, respectively. By previous agreements, the City will administer to construct both projects. Construction cost for the two projects is estimated at 15 million dollars. Federal and State requirements for construction management and engineering are different from normal City procedures. These requirements involve an extensive amount of record keeping, paper work and full -time on- the -job supervision. It is expected that 4 to 5 employees will be required on a full -time basis to administer, manage and provide construction inspection. One, the Resident Engineer, must be a licensed Civil Engineer. The other must be familiar with roadway construction inspection. The current number of miscellaneous Capital Improvement projects and subdivision tract improvements that will be underway at the same time the Coast Highway projects are scheduled for construction will require full time utilization of the Public Works staff. To avoid delaying projects and to provide adequate construction management and supervision, it is recommended that the Public Works staff be augmented by adding two new temporary City employees at this time. A request for additional inspection personnel will be submitted to the Council once the construction inspection needs have been more clearly defined. • The staff has requested and received a proposal from Gregory L. Deist and Albert M. Binsfield to perform the construction management and engineering for the Coast Highway widening project. Mr. Deist and Mr. Binsfield as past City employees, satisfactorily provided the necessary construction management services for the Coast Highway project between MacArthur Boulevard and Jamboree Road. o''O Subject: Construction Management and Engineering Services to Widen Coast Highway November 14, 1988 Page 2 • It is proposed that the City Manager be authorized to enter into an agreement retaining Mr. Gregory Deist, P.E., as Resident Engineer; and Mr. Albert Binsfield as Field Engineer. The agreement will provide that they will be temporary part -time employees of the City, retained to provide construction management and engineering services for the Coast Highway widening FAU project. the services to be provided and provisions of employment contract would be as follows: 1. Review the current plans and specifications as to the constructibility of the project in compliance with State and Federal requirements. 2. Conduct pre -bid and post -bid meetings as necessary to inform the contractors of the particular requirements relating to this project. 3. Coordinate execution of contract documents between the City and the contractor. • 4. Process all applicable documentation required for implementation of an FAU project and State project. 5. Keep daily diaries, maintain all necessary construction records, and prepare and process payment requests. 6. Observe the workmanship, material and manner of construction to determine conformance with the plans and specifications. 7. Maintain up -to -date "AS BUILTS ", prepare change orders and, in general, act on behalf of the City in the prosecution of the construction work. Provisions of the employment contract would be as follows: 1. Termination: December 31, 1989, with provisions for extension by mutual agreement. 2. Termination: Either party could terminate by serving a 30 -day notice • 3. Fringe Benefits: None. 4. Hours Worked: As required to adequately supervise the contractor during the time he is working. 5. Compensation: $50.50 per hour for Resident Engineer, plus 1.45% for the Medicare portion of Social Security $49.50 per hour for Field Engineer, plus 1.45% for the Medicare portion of Social Security. Subject: Construct i oranagement and Engineering Servio to Widen Coast Highway November 14, 1988 Page 2 • Based on the construction contract duration of both projects, it is estimated that their services would be required up to 18 months. As City employees, their salaries would be reimbursable as follows: FAU Project (Jamboree Road to Bayside Drive) - 86% FAU 14% City Gas Tax State Project (Newport Boulevard to Highland Street) - 85% State 15% City. Benjamin B. Nolan Public Works Director HH:so • • PERSONAL SERVICES AGREEMENT FOR CONSTRUCTION ENGINEERING SERVICES TO WIDEN COAST HIGHWAY THIS AGREEMENT is made and entered into this 14th day of November, 1988, by and between the CITY OF NEWPORT BEACH, a municipal corporation, hereinafter "CITY ", and GREGORY L. DEIST, Civil Engineer, hereinafter referred to as "RESIDENT ENGINEER" WITNESSETH: WHEREAS, CITY proposes to widen various roadway segments along Coast Highway within the CITY limits, hereinafter referred to as "PROJECT ";and WHEREAS, CITY will require the services of a qualified RESIDENT ENGINEER to administer, inspect and coordinate the construction activities; and WHEREAS, RESIDENT ENGINEER is a qualified, licensed, experienced and competent Civil Engineer and is willing to perform, and CITY is desirous of securing services of RESIDENT ENGINEER pursuant to the terms, conditions and promises hereinafter set forth; and WHEREAS, at a meeting held on November 14, 884 the City Council of CITY authorized the City Manager to enter into an agreement retaining RESIDENT ENGINEER as a temporary part -time employee; NOW, THEREFORE, in consideration of the mutual covenants and monetary benefits hereinafter set forth, the parties hereto agree as follows: 1. RESIDENT ENGINEER shall review the current plans and specifications as to the constructibility of PROJECT in compliance with State and Federal requirements. 2. RESIDENT ENGINEER shall represent CITY as the RESIDENT ENGINEER for the construction of PROJECT. 3. RESIDENT ENGINEER shall be under the general supervision of the Director of Public Works of CITY. 4. RESIDENT ENGINEER shall immediately report to said Director, or his designated representative, any failure on the part of the contractor or sub- contractor to comply strictly with the approved plans and specifications for the work, or any situation arising contrary to the intent and meaning of the plans 1 of 3 and specifications, or any attempted substitutions as to specified workmanship or materials in any portion of the work. 5. RESIDENT ENGINEER shall make his services available to CITY for the duration of this Agreement and shall provide services as necessary for the suc- cessful implementation and completion of the construction phase of PROJECT. CITY may waive this section in whole or in part in writing only. 6. RESIDENT ENGINEER shall be responsible to provide all construction documents as indicated in the Construction Manuals of the California Department of Transportation and such other records of construction considered standard in the industry including all applicable federal standards. Also, RESIDENT ENGINEER shall be required to review shop drawings, process shoring plans, pro- cess payment requests, keep as -built drawings, process change orders, coordinate utility work and inspection; supervise soils, survey and other related work, all towards the successful completion of PROJECT. In addition, RESIDENT ENGINEER shall be required to process all applicable documentation required for imple- mentation as a Federal Aid Urban Project. 7. RESIDENT ENGINEER shall maintain daily diaries and prepare a monthly summary report detailing the progress of work to date as outlined in supplemental guidelines to be determined as PROJECT progresses. The report shall be submitted to the Director of Public Works within ten (10) days of the close of the month. In addition, RESIDENT ENGINEER shall prepare a final construction report. 8. RESIDENT ENGINEER shall have the authority to call the attention of the contractor to any infringement upon the plans and specifications; to reject defective materials and to suspend any work which is being improperly done, sub- ject to the decision of the Director of Public Works. 9. It is the express intention of the parties hereto that the rela- tionship created by this Agreement is that of employee or servant of CITY. 10. The term of this Agreement shall commence upon execution of agreement and shall conclude on December 31, 1989. The agreement may be extended and /or amended by mutual agreement of the parties. 11. RESIDENT ENGINEER shall provide his own transportation and any and all tools and equipment including on -site computer, printer and copier necessary to provide services under this Agreement. 12. RESIDENT ENGINEER shall be available to the PROJECT during normal working hours. A normal work day shall consist of eight (8) hours, and a normal 2 of 3 work week shall be from Monday through Friday consisting of forty (40) hours, generally during the time the contractor is on the job. The hours of work shall be generally set by the Director of Public Works. RESIDENT ENGINEER shall also be available in the event services are required in excess of the normal work day or work week. When RESIDENT ENGINEER services are not required on a full -time basis, only the actual hours devoted to said work shall be charged. 13. RESIDENT ENGINEER shall maintain and submit complete records of time expended pursuant to this Agreement corresponding to City's payroll sche- dule. 14. In consideration for the performance of specified services under this Agreement, RESIDENT ENGINEER shall be compensated as follows: a. Base pay of Fifty dollars and 50 cents ($50.50) per hour for hours worked pursuant to this Agreement, and payable on a biweekly basis. b. Said hourly rate shall be considered just compensation including all fringe benefits. c. No deductions will be made for health insurance or retirement. d. Federal law requires that all public employees hired after April 1, 1986, participate in the Medicare portion of Social Security. This will be reflected by a 1.45% deduction from the employee's paycheck. e. Compensation may be adjusted at time of contract extension or other time by mutual agreement of the parties. 15. This Agreement may be terminated by either party by serving written notice at least Thirty (30) days prior to such termination. 16. Notwithstanding the provisions of Section 14, RESIDENT ENGINEER shall be subject to all personnel rules and regulations of CITY. APPROVED AS TO FORM: I r) � &�3A - C-fty Att& y 3 of 3 CITY OF NEWPORT BEACH i 1 By Rob L. Wynn, City Ma,ager RESIDENT ENGINEER By Gregory Deist J � v j • PERSONAL SERVICES AGREEMENT • 1 FOR CONSTRUCTION ENGINEERING SERVICES TO WIDEN COAST HIGHWAY THIS AGREEMENT is made and entered into this 14th day of November, 1988, by and between the CITY OF NEWPORT BEACH, a municipal corporation, hereinafter "CITY ", and ALBERT M. BINSFIELD, hereinafter referred to as "FIELD ENGINEER." "RESIDENT ENGINEER ". WITNESSETH: WHEREAS, CITY proposes to widen various roadway segments along Coast Highway within the CITY limits, hereinafter referred to a "PROJECT ";and WHEREAS, CITY will require the services of a qualified FIELD ENGINEER to administer, inspect and coordinate the construction activities; and WHEREAS, FIELD ENGINEER is a qualified, licensed, experienced and competent General Engineering Contractor and is willing to perform, and CITY is desirous of securing services of FIELD ENGINEER pursuant to the terms, con- ditions and promises hereinafter set forth; and WHEREAS, at a meeting held on November 14, 88; the City Council of CITY authorized the City Manager to enter into an agreement retaining FIELD ENGINEER as a temporary part -time employee; NOW, THEREFORE, in consideration of the mutual covenants and monetary benefits hereinafter set forth, the parties hereto agree as follows: 1. FIELD ENGINEER shall review the current plans and specifications as to the constructibility of PROJECT in compliance with State and Federal requirements. 2. FIELD ENGINEER shall represent CITY as the FIELD ENGINEER for the construction of PROJECT. 3. FIELD ENGINEER shall be under the general supervision of the Resident Engineer. 4. FIELD ENGINEER shall immediately report to said Resident Engineer, or his designated representative, any failure on the part of the contractor or subcontractor to comply strictly with the approved plans and specifications for the work, or any situation arising contrary to the intent and meaning of the plans 1 of 3 and specifications, Any attempted substitutions as tdsspecified workmanship or materials in any portion of the work. 5. FIELD ENGINEER shall make his services available to CITY for the duration of this Agreement and shall provide services as necessary for the suc- cessful implementation and completion of the construction phase of PROJECT. CITY may waive this section in whole or in part in writing only. 6. It is the express intention of the parties hereto that the rela- tionship created by this Agreement is that of employee or servant of CITY. 7. The term of this Agreement shall commence upon execution of agreement and shall conclude on December 31, 1989. The agreement may be extended and /or amended by mutual agreement of the parties. 8. FIELD ENGINEER shall provide his own transportation and any and all tools and equipment necessary to provide services under this Agreement. 9. FIELD ENGINEER shall be available to the PROJECT during normal working hours. A normal work day shall consist of eight (8) hours, and a normal work week shall be from Monday through Friday consisting of forty (40) hours, generally during the time the contractor is on the job. The hours of work shall be generally set by the Director of Public Works. FIELD ENGINEER shall also be available in the event services are required in excess of the normal work day or work week. When FIELD ENGINEER services are not required on a full -time basis, only the actual hours devoted to said work shall be charged. 10. FIELD ENGINEER shall maintain and submit complete records of time expended pursuant to this Agreement corresponding to City's payroll sche- dule. 11. In consideration for the performance of specified services under this Agreement, FIELD ENGINEER shall be compensated as follows: a. Base pay of Forty -nine Dollars and 50 Cents ($49.50) per hour for hours worked pursuant to this Agreement, and payable on a biweekly basis. b. Said hourly rate shall be considered just compensation including all fringe benefits. c. No deductions will be made for health insurance or retirement. d. Federal law requires that all public employees hired after April 1, 1986, participate in the Medicare portion of Social Security. This will be reflected by a 1.45% deduction from the employee's paycheck. e. Compensation may be adjusted at time of contract extension or other time by mutual agreement of the parties. 2of3 12. This Agre *nt may be terminated by eithe * rty by serving written notice at least Thirty (30) days prior to such termination. 13. Notwithstanding the provisions of Section 11, FIELD ENGINEER shall be subject to all personnel rules and regulations of CITY. CITY OF NEWPORT BEACH APPROVED AS TO FORM: BY Robert L. Wynn, City Manager City Attorney FIELD ENGINEER By Albert M. Binsfield 3of3 PERSONAL SERVICES AGREEMENT FOR CONSTRUCTION ENGINEERING SERVICES TO WIDEN COAST HIGHWAY THIS AGREEMENT is made and entered into this BY THE Ulf COUNCIL CITY OF NEWPORT BEACH TO: CITY COUNCIL FROM: Public Works Department AUG 25 1986 APPROVED (" -2Z/e(A) C August 25, 1986 CITY COUNCIL AGENDA ITEM N0. E-3(a) SUBJECT: CONSTRUCTION MANAGEMENT AND ENGINEERING SERVICES TO WIDEN COAST HIGHWAY RECOMMENDATION: Authorize the City Manager to enter into two agreements retaining Gr-egory_L. -Deist and Albert M. Binsfield as temporary part -time employees to provide construction management and engineering services for the construction of Coast Highway from MacArthur Boulevard to Jamboree Road. DISCUSSION: The Federal Aid Urban (FAU) project for the widening of Coast Highway from MacArthur Boulevard westerly to Jamboree Road is scheduled for plan appro- val and advertising for bids in late September or early October. The staff is in the process of obtaining the final permits from the Coastal Commission and State and is currently working on completion of the final plans and specifications. This project is the City's first FAU project. Federal and State requirements for construction management and engineering are different from nor- mal City procedures. These requirements involve an extensive amount of record keeping, paper work, and on- the -job supervision. It will take at least two employees approximately 3/4 of the time to meet the Federal and State require- ments. One, the Resident Engineer, must be a licensed Civil Engineer. The other must be familiar with roadway Construction inspection. Two major road widening and reconstruction projects (Balboa Boulevard and Jamboree Road), a number of miscellaneous Capital Improvement projects, and two large subdivision tract improvements will all be under construction at the same time the Coast Highway project is scheduled for construction. This load of construction activities will require full time utilization of the Public Works staff. To avoid delaying projects and to provide adequate construction super- vision, it is recommended that the Public Works staff be augmented by adding two temporary part -time City employees. These employees would be used for the Coast Highway project and would be experienced in meeting the construction require- ments of the Federal Highway Administration and Caltrans. The staff has requested and received a proposal from Gregory L. Deist and Albert M. Binsfield to perform the construction management and engineering for the Coast Highway widening pro,,ect. Mr. Deist and Mr. Binsfield are and specifications, or any attempted substitutions as to specified workmanship or materials in any portion of the work. 5. RESIDENT ENGINEER shall make his services available to CITY for the duration of this Agreement and shall provide services as necessary for the suc- cessful implementation and completion of the construction phase of PROJECT. CITY may waive this section in whole or in part in writing only. 6. RESIDENT ENGINEER shall be responsible to provide all construction documents as indicated in the Construction Manuals of the California Department of Transportation and such other records of construction considered standard in the industry including all applicable federal standards. Also, RESIDENT ENGINEER shall be required to review shop drawings, process shoring plans, pro- cess payment requests, keep as -built drawings, process change orders, coordinate utility work and inspection; supervise soils, survey and other related work, all towards the successful completion of PROJECT. In addition, RESIDENT ENGINEER shall be required to process all applicable documentation required for imple- mentation as a Federal Aid Urban Project. 7. RESIDENT ENGINEER shall maintain daily diaries and prepare a monthly summary report detailing the progress of work to date as outlined in supplemental guidelines to be determined as PROJECT progresses. The report shall be submitted to the Director of Public Works within ten (10) days of the close of the month. In addition, RESIDENT ENGINEER shall prepare a final construction report. 8. RESIDENT ENGINEER shall have the authority to call the attention of the contractor to any infringement upon the plans and specifications; to reject defective materials and to suspend any work which is being improperly done, sub- ject to the decision of the Director of Public Works. 9. It is the express intention of the parties hereto that the rela- tionship created by this Agreement is that of employee or servant of CITY. 10. The term of this Agreement shall commence upon execution of agreement and shall be for the duration of PROJECT, estimated to be twelve (12) months. 11. RESIDENT ENGINEER shall provide his own transportation and any and all tools and equipment necessary to provide services under this Agreement. 12. RESIDENT ENGINEER shall be available to the PROJECT during normal working hours. A normal work day shall consist of eight (8) hours, and a normal work week shall be from Monday through Friday consisting of forty (40) hours, generally during the time the contractor is on the job. The hours of work shall 2of3 0 0 be generally set by the Director of Public Works. RESIDENT ENGINEER shall also be available in the event services are required in excess of the normal work day or work week. When RESIDENT ENGINEER services are not required on a full -time basis, only the actual hours devoted to said work shall be charged. Overtime work shall be undertaken with the advance approval of the Public Works Director, emergencies excepted, and shall be paid at time and one -half. Overtime is defined as hours worked in excess of forty (40) hours a week commencing at 12:01 a.m. Saturday and terminating at 12:00 p.m. Friday. 13. RESIDENT ENGINEER shall maintain and submit complete records of time expended pursuant to this Agreement corresponding to City's payroll sche- dule. 14. In consideration for the performance of specified services under this Agreement, RESIDENT ENGINEER shall be compensated as follows: a. Base pay of Forty -two Dollars ($42) per hour for hours worked pursuant to this Agreement, and payable on a biweekly basis. Estimated maximum hours not to exceed Six Hundred Fifty (650) hours or Twenty -seven Thousand Three Hundred Dollars ($27,300). b. Said hourly rate shall be considered just compensation including all fringe benefits. c. No deductions will be made for health insurance or retirement. d. Federal law requires that all public employees hired after April 1, 1986, participate in the Medicare portion of Social Security. This will be reflected by a 1.45% deduction from the employee's paycheck. e. Compensation may be adjusted at time of contract extension or other time by mutual agreement of the parties. 15. This Agreement may be terminated by either party by serving written notice at least Thirty (30) days prior to such termination. 16. Notwithstanding the provisions of Section 14, RESIDENT ENGINEER shall be subject to all personnel rules and regulations of CITY. PROVED AS TO FORM: City Attorney 3of3 CITY OFINEWPORT BEACH By /.. V�1 R ber L. Wynn, Ci y Man ge RESIDENT ENGINEER r 1 By Greg try V De st C — zzlo 05> PERSONAL SERVICES AGREEMENT FOR CONSTRUCTION ENGINEERING SERVICES TO WIDEN COAST HIGHWAY THIS AGREEMENT is made and entered into this zg =tiday of #u �ujf; 1986, by and between the CITY OF NEWPORT BEACH, a municipal corporation, hereinafter "CITY ", and ALBERT M. BINSFIELD, hereinafter referred to as "FIELD ENGINEER" W I T N E S S E T H: WHEREAS, CITY proposes to widen Coast Highway from MacArthur Boulevard to Jamboree Road, hereinafter referred to as "PROJECT; and WHEREAS, CITY will require the services of a qualified FIELD ENGINEER to administer, inspect and coordinate the construction activities; and WHEREAS, FIELD ENGINEER is a qualified, licensed, experienced and competent General Engineering Contractor and is willing to perform, and CITY is desirous of securing services of FIELD ENGINEER pursuant to the terms, con- ditions and promises hereinafter set forth; and WHEREAS, at a meeting held on Auq urJ Z S tho(p, the City Council of CITY authorized the City Manager to enter into an agreement retaining FIELD ENGINEER as a temporary parttime employee; NOW, THEREFORE, in consideration of the mutual covenants and monetary benefits hereinafter set forth, the parties hereto agree as follows: 1. FIELD ENGINEER shall review the current plans and specifications as to the constructibility of PROJECT in compliance with State and Federal requirements. 2. FIELD ENGINEER shall represent CITY as the FIELD ENGINEER for the construction of PROJECT. 3. FIELD ENGINEER shall be under the general supervision of the Director of Public Works of CITY. 4. FIELD ENGINEER shall immediately report to said Director, or his designated representative, any failure on the part of the contractor or sub- contractor to comply strictly with the approved plans and specifications for the work, or any situation arising contrary to the intent and meaning of the plans 1 of 3 generally during the time the contractor is on the job. The hours of work shall 2 of 3 be generally set by the Director of Public Works. FIELD ENGINEER shall also be available in the event services are required in excess of the normal work day or work week. When FIELD ENGINEER services are not required on a full -time basis, only the actual hours devoted to said work shall be charged. Overtime work shall be undertaken with the advance approval of the Public Works Director, emergencies excepted, and shall be paid at time and one -half. Overtime is defined as hours worked in excess of forty (40) hours a week commencing at 12:01 a.m. Saturday and terminating at 12:00 p.m. Friday. 13. FIELD ENGINEER shall maintain and submit complete records of time expended pursuant to this Agreement corresponding to City's payroll sche- dule. 14. In consideration for the performance of specified services under this Agreement, FIELD ENGINEER shall be compensated as follows: a. Base pay of Forty Dollars ($40) per hour for hours worked pursuant to this Agreement, and payable on a biweekly basis. Estimated maximum hours not to exceed Six Hundred Fifty (650) hours or Twenty -six Thousand Dollars ($26,000). b. Said hourly rate shall be considered just compensation including all fringe benefits. c. No deductions will be made for health insurance or retirement. d. Federal law requires that all public employees hired after April 1, 1986, participate in the Medicare portion of Social Security. This will be reflected by a 1.45% deduction from the employee's paycheck. e. Compensation may be adjusted at time of contract extension or other time by mutual agreement of the parties. 15. This Agreement may be terminated by either party by serving written notice at least Thirty (30) days prior to such termination. 16. Notwithstanding the provisions of Section 14, FIELD ENGINEER shall be subject to all personnel rules and regulations of CITY. APPROVED AS TO FORM: LCty Attorney 3 o 3 CITY OF NEWPORT BEACH By C.;cU. l Robert L. Wynn , Ci y Manager FIELD ENGINEER By Bi �± Albert M. nsfie d • I